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Home My WebLink AboutExhibitDocusign Envelope ID: 4B559D5B-5C99-4370-9999-EE80A14835E7 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM James Reyes City Manager Annie Perez, CPPO Director/Chief Procurement Officer Department of Procurement —\ryDocuSigned by: 1 CFA2301 DA754FF... DATE: March 24, 2026 SUBJECT: Recommendation for Award of a Construction Services Contract for Brickell and Coconut Grove Seawall Improvements - D2, Project Nos. 40- B233809. REFERENCES: BidSafe / Request for Quotation ("BidSafe/RFQ") No. 25-26-003 ENCLOSURES: Bid Security List, Contractor's Price Proposal RECOMMENDATION: Based on the findings below, the City of Miami ("City") Department of Procurement ("Procurement") hereby recommends that the referenced contract be awarded to Harbour Construction, Inc. ("HCI"), who has been deemed the lowest responsive and responsible Bidder for BidSafe/RFQ No. 25-26-003, Brickell and Coconut Grove Seawall Improvements - D2, Project Nos. 40- B233809 ("Project"). BACKGROUND: On December 29, 2025, Procurement issued a solicitation under full and open competition to obtain bids from qualified firms. On February 6, 2026, Procurement received four (4) bids in response to the solicitation (see attached Bid Security List). Pursuant to the solicitation, Bidders were required to 1) Hold a current Certified General Contractor ("CGC") license from the State of Florida and have a minimum of five (5) years' experience under its current business name; 2) the CGC or a Subcontractor had to demonstrate experience as the Prime Contractor for at least three (3) projects of similar size, scope, and complexity to the project, ongoing or completed within the last ten (10) years. The referenced projects must have a proven track record of coordination with and between trades such as structural, drainage, and roadway work as required for the construction; and 3) the submitted reference projects had to demonstrate that i) the Bidder was the General Contractor for the project; and ii) the Bidder self -performed at least ten percent (10%) of the physical labor construction work for said seawall project. FINDINGS: Procurement conducted its due diligence on the bids received, following the guidelines published in the solicitation. As a result of the due diligence effort, the apparent lowest bidder, HCI was deemed responsive and compliant with the Minimum Requirements stipulated in the "Notice to Contractors," and demonstrated the required prior experience in projects of comparable scope, scale, and complexity similar to the Project. The City's Department of Resilience and Public Works ("RPW") reviewed and evaluated HCI's bid and compared it with the estimate of probable construction cost prepared by BCC Engineering, Inc. ("BCC"), the Engineer of Record ("EOR") for the Project. RPW and the FOR discussed line items that exceeded the construction cost estimate, and after a thorough and deliberate discussion, RPW decided to hold a negotiation meeting with HCI on March 3, 2026. Upon completion of this meeting, HCI was directed to submit a Best and Final Offer ("BAFO") on March 4, 2026, which HCI provided on March 10, 2026. Subsequently, on March 11, 2026, RPW accepted HCI's BAFO for the Projects as reasonable, based on current market conditions in the construction industry, and recommended to award the Projects to HCI, on a phased basis. Docusign Envelope ID: 4B559D5B-5C99-4370-9999-EE80A14835E7 Page 2 - Recommendation of Award of BidSafe/RFQ No. 25-26-003, Brickell and Coconut Grove Seawall Improvements - D2, Project No. 40-B233809. James Reyes, City Manager Based on the above findings, Procurement hereby recommends that the Project be awarded to HCI as shown below: HARBOUR CONSTRUCTION, INC. BID ITEMS BID ITEMS VALUES Total Lump Sum Bid Phase 1 (Royal Road Seawall) $413,080.04 Dedicated Allowance (Including Permits, Traffic Control Officer ("TCO"), and Mitigation) $54,390.00 Ten Percent (10%) Owner's Contingency $41,308.00 Construction Subtotal Bid Phase 1 $508,778.04 Total Lump Sum Bid Phase 2 (Crystal View Court Seawall) $837,345.97 Dedicated Allowance (Including Permits, Traffic Control Officer ("TCO"), and Mitigation) $54,390.00 Ten Percent (10%) Owner's Contingency $83,734.60 Construction Subtotal Bid Phase 2 $975,470.57 Total Lump Sum Bid Phase 3 (Matheson Avenue Seawall) $779,223.61 Dedicated Allowance (Including Permits, Traffic Control Officer ("TCO"), and Mitigation) $54,390.00 Ten Percent (10%) Owner's Contingency $77,922.36 Construction Subtotal Bid Phase 3 $911,535.97 TOTAL CONTRACT AWARD VALUE $2,395,784.58 The total contract award value is $2,395,784.58, inclusive of Dedicated Allowances and Owner's Contingency as shown above. The original bid price submitted totaled $2,463,105.00; therefore, negotiations resulted in $67,320.42 or 2.73% of savings for our taxpayers. CONTRACT EXECUTION: Accordingly, Procurement hereby requests authorization to prepare and execute a contract with HCI Construction, Inc., Pursuant to Resolution R-25-0208, approved by the City Commission on June 17, 2025, amending Section 18-117, "Economic Stimulus Awards and Agreements" of the City Code, the City Manager has delegated authority to award this contract and execute the ensuing agreement. Funding is currently available to complete Phase 1, while authorization to proceed with Phases 2 and 3 will be given upon verification of available funding provided by the Office of Management and Budget ("OMB"), and at the sole discretion of the City. Your signature below indicates your approval of Procurement's recommendation. #�-- - Signed by: Approved: A68C256F2C6A478 James Reyes, City Manager Date: April 2, 2026 1 13:56:42 EDT c: Natasha Colebrook -Williams, Deputy City Manager Asael "Ace" Marrero, AIA, Assistant City Manager/Chief of Infrastructure Erica T. Paschal Darling, CPA, Assistant City Manager/Chief Financial Officer Asael Marrero, Assistant City Manager/Chief of Infrastructure Thomas Fossler, Assistant City Attorney, Office of the City Attorney Juvenal Santana, P.E., C.F.M., Director, RPW Fernando V. Ponassi, MA Arch., MA PPA, LEED®AP, Assistant Director, Procurement PR26006 SOURCEWELL BIDSAFE/RFQ ELECTRONIC BIDDING SYSTEM BID SECURITY LIST BID ITEM: Brickell and Coconut Grove Seawall Improvements - D2, Project No. 40-B233809 BID NUMBER: BIDSAFE/RFQ NO. 25-26-003 DATE BID OPENED: 02/06/2026 TIME: 3:OOPM BIDDER BID TOTAL BID BOND (ER) AMOUNT CASHIER'S CHECK Harbour Construction, Inc $2,463,105.00 5% Team Contracting, Inc $2,522,651.00 5% Florida Engineering and Dev $2,604,426.00 5% David Mancini & Sons, Inc $4,316,750.00 5% Gustavo Arauz Received (4) bid(s) on behalf: City of Miami Depailinent of Procurement Person Receiving Bid(s) On: 2/9/2026 Today's Date PREPARED BY: Cristiane Lima