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Home My WebLink AboutExhibit ADocusign Envelope ID: D593B498-21 B2-4BB6-983C-745DDF1A8A44 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM James Reyes City Manager Annie Perez, CPPO Director/Chief Procurement Officer Department of Procurement �- DocuSigned by: 89540EB73CAC468... DATE: March 18, 2026 SUBJECT: Recommendation for Award of Construction Services Contract for Morningside and Shorecrest Seawall Improvements - D2/D5, Project Nos. 40-B233811 and 40-B233812 REFERENCES: BidSafe/Request for Quotation ("RFQ") No. 25-26-002 ENCLOSURES: Bid Security List, Contractor's Price Proposal RECOMMENDATION: Based on the findings below, the City of Miami ("City") Department of Procurement ("Procurement") hereby recommends that the referenced contract be awarded to Florida Engineering and Development Corp. ("FEDC"), who has been deemed the lowest responsive and responsible Bidder for BidSafe/RFQ No. 25- 26-002, Morningside and Shorecrest Seawall Improvements - D2/D5, Project Nos. 40-B233811 and 40- B233812 ("Projects"). BACKGROUND: On December 29, 2025, Procurement issued a solicitation under full and open competition to obtain bids from qualified firms. On February 6, 2026, Procurement received four (4) bids in response to the solicitation (see attached Bid Security List). Pursuant to the solicitation, Bidders were required to 1) Hold a current Certified General Contractor ("CGC") license from the State of Florida and have a minimum of five (5) years' experience under its current business name; 2) the CGC or a Subcontractor had to demonstrate experience as the Prime Contractor for at least three (3) projects of similar size, scope, and complexity to the project, ongoing or completed within the last ten (10) years. The referenced projects must have a proven track record of coordination with and between trades such as structural, drainage, and roadway work as required for the construction; and 3) the submitted reference projects had to demonstrate that i) the Bidder was the General Contractor for the project; and ii) the Bidder self -performed at least ten percent (10%) of the physical labor construction work for said seawall project. FINDINGS: Procurement conducted due diligence on the bids received, following the guidelines published in the solicitation. As a result of the ensuing due diligence effort, the apparent lowest bidder, FEDC was deemed responsive and compliant with the Minimum Requirements stipulated in the "Notice to Contractors," and demonstrated the required prior experience in projects of comparable scope, scale, and complexity similar to the Project. The City's Department of Resilience and Public Works ("RPW') reviewed and evaluated FEDC's bid and compared it with an estimate of probable construction cost prepared by A.D.A. Engineering, Inc., the Engineer of Record ("EOR") for the Project. RPW and the FOR discussed line items that exceeded the construction cost estimate, and after a thorough and deliberate discussion, RPW decided to hold a negotiation meeting with FEDC on March 3, 2026. Upon completion of this meeting, FEDC was directed to submit a Best and Final Offer ("BAFO") on March 4, 2026, which FEDC provided on March 9, 2026. Subsequently, on March 10, 2026, RPW accepted FEDC's BAFO for the Projects as reasonable based on Docusign Envelope ID: D593B498-21 B2-4BB6-983C-745DDF1A8A44 Page 2 - Recommendation of Award of BidSafe/RFQ No. 25-26-002 Morningside and Shorecrest Seawall Improvements - D2/D5, Project Nos. 40-B233811 and 40-B233812 James Reyes, City Manager current market conditions in the construction industry, and recommended to award the Projects to FEDC, on a phased basis. Based on the above findings, Procurement hereby recommends that the Projects be awarded to FEDC as shown below: FLORIDA ENGINEERING AND DEVELOPMENT CORP. BID ITEMS BID ITEMS VALUES Shorecrest Seawalls (Project No. 40-B233812) Total Lump Sum Bid Phase 1 (NE 64th Street Seawall) $947,093.02 Dedicated Allowance (Including Permits, Traffic Control Officer ("TCO"), and Mitigation) $66,680.00 Ten Percent (10%) Owner's Contingency $94,709.30 Construction Subtotal Bid Phase 1 $1,108,482.32 Total Lump Sum Bid Phase 2 (NE Bayshore Drive Seawall) $1,113,472.40 Dedicated Allowance (Including Permits, TCO, and Mitigation) $65,060.00 Ten Percent (10%) Owner's Contingency $ 111,347.24 Construction Subtotal Bid Phase 2 $1,289,879.64 Total Lump Sum Bid Phase 3 (NE 84th Street Seawall) $2,334,711.15 Dedicated Allowance (Including Permits, TCO, and Mitigation) $63,980.00 Ten Percent (10%) Owner's Contingency $233,471.12 Construction Subtotal Bid Phase 3 $2,632,162.27 Morningside Seawalls (Project No. 40-B233811) Total Lump Sum Bid Phase 1 (NE 62nd Street Seawall) $1,058,344.91 Dedicated Allowance (Including Permits, TCO, and Mitigation) $64,070.00 Ten Percent (10%) Owner's Contingency $105,834.49 Construction Subtotal Bid Phase 1 $1,228,249.40 Total Lump Sum Bid Phase 2 (NE 61st Street Seawall) $1,178,358.10 Dedicated Allowance (Including Permits, TCO, and Mitigation) $39,590.00 Ten Percent (10%) Owner's Contingency $117,835.81 Construction Subtotal Bid Phase 2 $1,335,783.91 Total Lump Sum Bid Phase 3 (NE 59th Street Seawall) $1,467,934.61 Dedicated Allowance (Including Permits, TCO, and Mitigation) $66,680.00 Ten Percent (10%) Owner's Contingency $146,793.46 Construction Subtotal Bid Phase 3 $1,681,408.07 GRAND TOTAL CONTRACT AWARD VALUE $9,275,965.61 The total contract award value is $9,275,965.61, inclusive of Dedicated Allowances and 10% Owner's Contingency Allowances as shown above. The original bid price submitted totaled $9,801,266.75; therefore, negotiations resulted in $525,301.14 or 5.4% of savings for our taxpayers. PR 26005 Docusign Envelope ID: D593B498-21 B2-4BB6-983C-745DDF1A8A44 Page 3 - Recommendation of Award of BidSafe/RFQ No. 25-26-002 Morningside and Shorecrest Seawall Improvements - D2/D5, Project Nos. 40-B233811 and 40-B233812 James Reyes, City Manager CONTRACT EXECUTION: Accordingly, Procurement hereby requests authorization to prepare and execute a contract with Florida Engineering and Development Corp. Pursuant to Resolution R-25-0208, approved by the City Commission on June 17, 2025, amending Section 18-117, "Economic Stimulus Awards and Agreements" of the City Code, the City Manager has delegated authority to award this contract and execute the ensuing agreement. Funding is currently available to complete Shorecrest Seawalls (Project No. 40-6233812) Phases 1 and 2, while authorization to proceed with Phase 3 and Morningside Seawalls (Project No. 40- B233811) Phases 1, 2 and 3 will be given upon verification of available funding provided by the Office of Management and Budget ("OMB"), and at the sole discretion of the City. Your signature below indicates your approval of Procurement's recommendation. Approved: Signed by: James Reyes, City Manager Date: March 21, 2026 1 15:26:13 EDT c: Natasha Colebrook -Williams, Deputy City Manager Asael "Ace" Marrero, AIA, Assistant City Manager/Chief of Infrastructure Erica T. Paschal Darling, CPA, Assistant City Manager/Chief Financial Officer Thomas Fossler, Assistant City Attorney, Office of the City Attorney Juvenal Santana, P.E., C.F.M., Director, RPW Fernando V. Ponassi, MA Arch., MA PPA, LEED®AP, Assistant Director, Procurement PR 26005 SOURCEWELL BIDSAFE/RFQ ELECTRONIC BIDDING SYSTEM BID SECURITY LIST BID ITEM: Morningside and Shorecrest Seawall Improvements — D2/D5 Project Nos. 40-B233811 and 40-B233812 BID NUMBER: BIDSAFE/RFQ NO. 25-26-002 DATE BID OPENED: 02/06/2026 TIME: 3:OOPM BIDDER BID TOTAL BID BOND (ER) AMOUNT CASHIER'S Project 40-B233811 CHECK Florida Engineering and Dev $4,479,888.22 5% Team Contracting, Inc $4,799,033.02 5% Harbour Construction, Inc $5,142,758.00 5% David Mancini & Sons, Inc $5,610,849.80 5% BIDDER BID TOTAL BID BOND (ER) AMOUNT CASHIER'S Project 40-B233812 CHECK Florida Engineering and Dev $5,319,200.53 5% Team Contracting, Inc $5,856,576.11 5% Harbour Construction, Inc $6,170,412.79 5% David Mancini & Sons, Inc $6,652,558.3 5% Gustavo Arauz Received (4) bid(s) on behalf: City of Miami Department of Procurement Person Receiving Bid(s) On: 2/9/2026 Today's Date PREPARED BY: Cristiane Lima