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23953
AGREEMENT INFORMATION AGREEMENT NUMBER 23953 NAME/TYPE OF AGREEMENT DIAZ, CARRENO, SCOTTI & PARTNERS, INC. DESCRIPTION PROFESSIONAL SERVICES AGREEMENT/POLICE DEPARTMENT HEADQUARTERS PARKING GARAGE/MATTER I D : 22-986 EFFECTIVE DATE June 16, 2022 ATTESTED BY TODD B. HANNON ATTESTED DATE 6/16/2022 DATE RECEIVED FROM ISSUING DEPT. 6/17/2022 NOTE DOCUSIGN AGREEMENT BY EMAIL DocuSign Envelope ID: 3288952B-E6CC-4F08-9F2C-1C05E8D86D32 a J * :aS e[eA Y[ilia eT[[ r . 6.., F R CITY OF MIAMI DOCUMENT ROUTING FORM ORIGINATING DEPARTMENT: Procurement Dept DEPT. CONTACT PERSON: Fernando Ponassi/Luis Caseres EXT. 1902 NAME OF OTHER CONTRACTUAL PARTY/ENTITY: Diaz Carreno Scotti & Partners IS THIS AGREEMENT AS A RESULT OF A COMPETITIVE PROCUREMENT PROCESS? TOTAL CONTRACT AMOUNT: $95,620.00 FUNDING INVOLVED? ❑ YES I❑ NO TYPE OF AGREEMENT: ❑ MANAGEMENT AGREEMENT ® PROFESSIONAL SERVICES AGREEMENT ['GRANT AGREEMENT ❑ EXPERT CONSULTANT AGREEMENT ❑ LICENSE AGREEMENT ❑ PUBLIC WORKS AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ INTER -LOCAL AGREEMENT ❑ LEASE AGREEMENT ❑ PURCHASE OR SALE AGREEMENT YES 0 NO OTHER: (PLEASE SPECIFY) Professional Services Agreement PURPOSE OF ITEM (BRIEF SUMMARY PSA between City of Miami and Diaz Carreno Scotti & Partners Inc COMMISSION APPROVAL DATE: N/A FILE ID: N/A ENACTMENT NO.: N/A THIS DOES NOT REQUIRE COMMISSION APPROVAL, PLEASE EXPLAIN: N/A ROUTING INFORMATION Date Signature/Print APPROVAL BY DEPARTMENTAL DIRECTOR Reviewedby FVP. Signatory party is fisted May 31, 2022 Annie Perez 17:23:03 EDT DocuSigned by: � • ‘.--dg5,terEB7-3C-A in zhe Certificate of HUT hority. SUBMITTED TO RISK MANAGEMENT�j'�`��''' June 1, 2022 1 pEn-yJ�tla�i5e 13 rpeDocuSigned by: SUBMITTED TO CITYAVRI�%1 ez in behalf MATTER ID # 22-986 of (6/8/22) June 8, 2022 �tgr�ael@� c a�3dA iFg0E7 ... �,;� .-9.---, APPROVAL BY B111IR 3ET. OF�ICE Funding is ava� a e �n t e Emergency June 13, 2022 �r�e2 01 1� E� F1 EF90AF6FE0457... DocuSigned by: Repdir fur Police HQ Projec.L 40-B223211 APPROVAL BY ASSISTANT CITY MANAGER Fernando CasamaV by331796C5495. APPROVAL BY DEPUTY CITY MANAGER June 15, 2022 Nzeribe Ihekwaba I 10: 58: 30 E DocuSigned by: Oywilit, li,tlwaJa RECEIVED BY CITY MANAGER June 16, 2022 DocuSigned by: lArltur42Ni� a._'I '_ Non -8586r6C372DD12A... SUBMITTED TO AND ATTESTED BY CITY CLERK June 16, 2022 T0�:4§n30�nEDT DocuSigned by: �C4GD7„GODEF4459... 1) ONE ORIGINAL TO CITY CLERK 2) ONE COPY TO CITY ATTORNEY'S OFFICE 3) REMAINING ORIGINAL(S) TO ORIGINATING DEPARTMENT PLEASE ATTACH THIS ROUTING FORM TO ALL DOCUMENTS THAT REQUIRE EXECUTION BY THE CITY MANAGER PR 22172 DocuSign Envelope ID: 3288952B-E6CC-4F08-9F2C-1C05E8D86D32 PROFESSIONAL SERVICES AGREEMENT OVERVIEW 1. PSA TITLE: Professional Services Agreement between the City of Miami and Diaz Carreno Scot & Partners, Inc. — Police Department Headquarters Parking Garage 2. AWARD DELEGATED AUTHORITY: ❑ City Manager — Authority level of $ ❑ City Commission ✓ Emergency Declaration under FS § 287.055 3. WHAT IS THE SCOPE OF SERVICES? The Consultant will be assigned to assist the City's Police Department ("Police"), in collaboration with the City's Office of Capital Improvements ("OCI"), or its designee, and shall perform the Services, as outlined in Exhibit "A" (the "Project"), which is incorporated by reference and made a part of this Agreement. The Consultant represents to the City, that Consultant is now, upon execution of this Agreement, and shall at all times during the term of this Agreement remain fully qualified, competent, and capable to perform the Services under this Agreement. 4. IF CITYWIDE, WHAT ARE THE MOST FREQUENT USER DEPARTMENTS? OCI 5. IS THE AWARDEE THE INCUMBENT? Awardee is a consultant whose services have been procured as a result of an Emergency Declaration by the City Manager, waiving selection process requirements under FS § 287.055. 6. IS THE PRICING HIGHER, LOWER OR THE SAME AS THE CURRENT CONTRACT? N/A 7. WHEN DOES THE CURRENT CONTRACT EXPIRE? Upon completion of services required from the Consultant and submission of the close out payment requisition. 8. WHAT WAS THE PREVIOUS SPEND ON THE CURRENT CONTRACT? N/A 9. WHAT IS THE METHOD OF AWARD (Group, Item by Item etc.)? Emergency Declaration by the City Manager, waiving selection process requirements under FS § 287.055 DocuSign Envelope ID: 3288952B-E6CC-4F08-9F2C-1C05E8D86D32 of , ac+a i14. IIcII, uuri * K CITY OF MIAMI OFFICE OF CAPITAL IMPROVEMENTS PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI, FLORIDA AND DIAZ, CARRENO, SCOTTI & PARTNERS, INC. THIS PROFESSIONAL SERVICES AGREEMENT ("PSA" or "Agreement") made this 16 day of June in the year 2022 by and between THE CITY OF MIAMI, FLORIDA, a Florida municipal corporation (hereinafter called the "City"), and DIAZ, CARRENO, SCOTTI & PARTNERS, INC., a Florida profit corporation (hereinafter called the "Consultant"), with offices at 12124 SW 131st Avenue, Miami, FL 33186. RECITAL WHEREAS, the City's Police Department Headquarters (the "Building") is located at 400 NW 2"d Avenue, Miami, FL 33128, on the southwest corner of NW 2"d Avenue and NW 5th Street; and WHEREAS, on March 9, 2022, the Building's parking garage had to be immediately evacuated due to the breaking and falling of a 9" x 12" section of the floor slab onto the level below; and WHEREAS, due to this incident all Police and staff vehicles had to be relocated, and the parking garage closed. The facility remains closed to this date; and WHEREAS, the Consultant was actively working on the Building's current 40/50-Year Recertification at the time of this incident; and WHEREAS, the Consultant is specialized in structural engineering assessments, with the required experience and expertise in testing and repair protocols to provide a written report on the methodology that will be used to properly secure and stabilize the structure until repairs are possible; and WHEREAS, pursuant to Section 18-90 of the Code of the City of Miami, Florida, as amended ("City Code"), and the City Manager's emergency finding, which determined that the circumstances surrounding the Building constitute a valid public emergency, it is most advantageous for the City to waive requirements established in Section 287.055, Florida Statutes, otherwise known as the "Consultants' Competitive Negotiation Act," to select the Consultant. Said Section of the Statutes allows for exemptions to these requirements in emergency situations, as stated in Subsection (3)(a)(1), entitled "Public Announcement and Qualifications Procedures," whereby the City Manager as "Agency Head" may declare an emergency. Otherwise, the lengthy process involved would have delayed the vital stabilization of the Building. follows: WITNESSETH, that the City and the Consultant, for the considerations herein set forth, agree as Page 1 of 10 DocuSign Envelope ID: 3288952B-E6CC-4F08-9F2C-1C05E8D86D32 Section 1. Recitals and Incorporations. The foregoing recitals are true and correct and hereby incorporated into and made a part of this Agreement. Section 2. Scope of Services. The Consultant will be assigned to assist the City's Police Department ("Police"), in collaboration with the City's Office of Capital Improvements ("OCI"), or its designee, and shall perform the Services, as outlined herein Exhibit "A" (the "Project"), which is incorporated by reference and made a part of this Agreement. The Consultant represents to the City, that Consultant is now, upon execution of this Agreement, and shall at all times during the term of this Agreement remain fully qualified, competent, and capable to perform the Services under this Agreement. Section 3. Remuneration, Audit and Inspection. A. The Consultant shall receive Ninety -Five Thousand Six Hundred Twenty Dollars ($95,620.00) for the Services specified herein Exhibit "A." The City, as it may deem in its best interest, reserves the right to request additional related services to be provided by the Consultant. Any additional Services in excess, shall be negotiated and pre -approved in writing by the City Manager, or designee, prior to the Services being rendered. The Consultant will invoice the City monthly. The amount of each invoice will be based upon the Consultants estimated percentage of completion for each task, as enumerated in Exhibit "A." B. The Consultant shall not be entitled to any employment emoluments and, as such, the Consultant shall be required to complete Internal Revenue Services ("IRS") Form W-9, prior to execution of this Agreement. Further, the Consultant expressly acknowledges that Consultant, or any of its subconsultants/subcontractors, shall not acquire status, benefits, or rights as a City employee, temporary or permanent, classified or unclassified, by virtue of this Agreement. C. Unless otherwise specifically provided herein Exhibit "A", pursuant to the Florida Prompt Payment Act, payment will be made within forty-five (45) days after receipt of Consultant's invoice, which shall be accompanied by sufficient supporting documentation and contain sufficient detail, to allow proper audit of expenditures, should the City require one to be performed. D. The City may, at reasonable times, and for a period of up to three (3) years following the date of final payment by the City to the Consultant under the Agreement, audit, cause to be audited, inspect, or cause to be inspected, those books and records of the Consultant which are related to Consultant's performance under the Agreement. The Consultant agrees to maintain such books and records at a location within the City for a period of three (3) years after final payment is made under the Agreement. Section 4. Term. The term of this Agreement shall take effect upon the date written above upon its execution by the authorized officers and shall be effective until final completion of the Project and final payment is made to the Consultant. The City, acting by and through its City Manager, shall have the option to extend or terminate the Agreement for convenience, that is, for any or no cause. Section 5. Termination. This Agreement may be terminated at any time at the sole discretion of the City Manager, with or without cause. In the event of termination of this Agreement for any reason with or without cause, Consultant shall not have recourse to any City Grievance or Disciplinary Procedure. In the event of termination, Consultant will be compensated for actual services rendered up to and including, date of termination. Section 6. Relationship Between Parties. A. Consultant, under the terms and conditions of this Agreement, is an independent contractor and not a City employee. As Consultant is an independent contractor, Consultant shall not be entitled to any Page 2 of 10 DocuSign Envelope ID: 3288952B-E6CC-4F08-9F2C-1C05E8D86D32 employment emoluments. Access and use of City property shall be at the sole discretion of the City Manager. Consultant acknowledges that such access to and use of City property does not alter Consultant's status as an independent contractor. B. Other than as legally required by Consultant in rendering their professional opinion(s), all other documents, information, materials, reports, and work products developed by the Consultant in performing the Services pursuant to this Agreement are, and shall remain, the property of the City. Consultant understands and agrees that any information, document, report, materials, work products, or any other material whatsoever which is given by the City to Consultant, or which is otherwise obtained or prepared by Consultant pursuant to, or under the terms of this Agreement, is and shall at all times remain the property of the City. Consultant agrees not to use any such information, document, report, work product, or material for any other purpose whatsoever without the written consent of City, which may be withheld or conditioned by the City, in its sole discretion. C. Consultant shall work with the City to develop and undertake the schedule necessary to provide the Services as needed by the City. Consultant acknowledges that working with the City to provide necessary scheduling for the Services does not alter their status as an independent contractor and Consultant acknowledges and understands that compensation payment for their time is based upon the standards required by the IRS for payments to an independent contractor. Section 7. Indemnification. The Consultant shall indemnify, hold and save harmless, and defend (at its own cost and expense), the City, its officers, agents, directors, and/or employees, from all liabilities, damages, losses, judgements, and costs, including, but not limited to, reasonable attorney's fees, to the extent caused by the negligence, recklessness, negligent act or omission, or intentional wrongful misconduct of Consultant and persons employed or utilized by Consultant in the performance of this Agreement. These duties will survive the cancellation or expiration of the Agreement. This Section will be interpreted under the laws of the State of Florida, including without limitation and interpretation, which conforms to the limitations of Sections 725.06 and/or 725.08, Florida Statutes, as applicable and as amended. Consultant shall require all sub -consultant agreements to include a provision that each sub -consultant will indemnify the City in substantially the same language as this Section. The Consultant agrees and recognizes that the City shall not be held liable or responsible for any claims which may result from any actions or omissions of the Consultant in which the City participated either through review or concurrence of the Consultant's actions. In reviewing, approving or rejecting any submissions by the Consultant or other acts of the Consultant, the City, in no way, assumes or shares any responsibility or liability of the Consultant or sub -consultant under this Agreement. Ten Dollars ($10.00) of the payments made by the City constitute separate, distinct, and independent consideration for the granting of this Indemnification, the receipt and sufficiency of which is voluntarily and knowingly acknowledged by the Consultant. Section 8. Insurance. The Consultant fully understands and hereby agrees that it shall be the responsibility of the Consultant to secure their own insurance coverage(s), as applicable insurance(s) will not be paid by the City on behalf of the Consultant while performing the Services. Consultant shall maintain insurance coverage(s) and provide evidence of such insurance coverage(s), and in such amounts, as applicable, as may be required by the City's Risk Management Department in Exhibit "B" "Insurance Requirements," hereto and incorporated by this reference. Page 3 of 10 DocuSign Envelope ID: 3288952B-E6CC-4F08-9F2C-1C05E8D86D32 Section 9. Nondiscrimination. The Consultant represents and warrants to the City that Consultant does not and will not engage in discriminatory practices and that there shall be no discrimination in connection with Consultant's performance under this Agreement on account of race, color, gender, religion, age, disability, sexual orientation, marital status, or national origin. Consultant further covenants that no otherwise qualified individual shall, solely by reason of their race, color, gender, religion, age, disability, sexual orientation, marital status, or national origin, be excluded from participation in, be denied services, or be subject to discrimination under any provision of this Agreement. Section 10. Non -Assignment, Successors, and Assigns. The Consultant's professional services are unique in nature and are not assignable. Section 11. Ownership of Documents. The Consultant understands and agrees that any information, document, report, plans, budget, or any other material whatsoever which is given by the City or on behalf of the City to Consultant pursuant to or under the terms of this Agreement is, and shall at all times remain, the property of the City. Consultant agrees not to use any such information, document, report, plans, budget, or other materials without the written consent of the City, which consent may be withheld or conditioned by the City as the owner thereof. Section 12. Public Records. A. Consultant understands that the public shall have access, at all reasonable times, to all documents and information pertaining to City Agreements, subject to the provisions of Chapter 119, Florida Statutes, and agrees to allow access by the City and the public to all documents subject to disclosure under applicable laws. Consultant's failure or refusal to comply with the provisions of this section shall result in the immediate cancellation of this Agreement by the City. B. Consultant shall additionally comply with Section 119.0701, Florida Statutes, including without limitation: (1) keeping and maintaining public records that ordinarily and necessarily would be required of the City to perform this Service; (2) upon request from the City's custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law; (3) ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the Agreement term and following completion of the Agreement if Consultant does not transfer the records to the City; (4) upon completion of the Agreement, transfer, at no cost, to the City all public records in possession of the Consultant or keep and maintain public records required by the City to perform the Service, if the Consultant transfers all public records to the City upon completion of the Agreement, the Consultant shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements, if the Consultant keeps and maintains the public records upon completion of the Agreement, the Consultant shall meet all applicable requirements for retaining public records, all records stored electronically must be provided to the City, upon request from the City's custodian of public records, in a format that is compatible with the information technology systems of the City. Notwithstanding the foregoing, Consultant shall be permitted to retain any public records that make up part of its work product solely as required for archival purposes, as required by law, or to evidence compliance with the terms of the Agreement. C. Should Consultant determine to dispute any public access provision required by Florida Statutes, then Consultant shall do so in accordance with the provisions of Chapter 119, Florida Statutes, at its own expense and at no cost to the City. Page 4 of 10 DocuSign Envelope ID: 3288952B-E6CC-4F08-9F2C-1C05E8D86D32 IF THE CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT (305) 416-1800, VIA EMAIL AT PUBLICRECORDS(a�MIAMIGOV.COM, OR REGULAR MAIL AT CITY OF MIAMI OFFICE OF THE CITY ATTORNEY, 444 SW 2ND AVENUE, 9TH FLOOR, MIAMI, FL 33130. THE CONSULTANT MAY ALSO CONTACT THE RECORDS CUSTODIAN AT THE CITY OF MIAMI DEPARTMENT WHO IS ADMINISTERING THIS AGREEMENT. Section 13. Award of Agreement. The Consultant represents and warrants to the City that Consultant has not employed or retained any person or company employed by the City to solicit or secure this Agreement, and that they have not offered to pay, paid or agreed to pay any person any fee, commission, percentage, brokerage fee, finder's fee, or gift of any kind contingent upon or in connection with, the award of this Agreement. Section 14. Compliance with Federal, State, and Local Laws. The Consultant understands that agreements between private entities and local governments are subject to certain laws and regulations, including laws pertaining to open public meetings, public records, conflicts of interest, procurement procedures, record keeping, etc. Consultant agrees to comply with, and to observe all applicable laws, codes, and ordinances, as they may be amended from time to time. Section 15. Notices. All notices or other communications required under this Agreement shall be in writing and shall be given by hand -delivery or by registered, or certified U.S. Mail, return receipt requested, addressed to the other party at the address indicated herein or to such other address as a party may designate by notice given, as herein provided. Notice shall be deemed given on the day on which personally delivered; or if by U.S. Mail, on the fifth day after being posted or the date of actual receipt, whichever is earlier. To Consultant: Diaz, Carreno, Scotti & Partners, Inc. 12124 SW 131 st Avenue Miami, FL 33186 acarrenodcsp-ae. com To the Cit City Manager's Office ATTN: Arthur Noriega V, City Manager City of Miami 444 SW 2nd Avenue, 10th Floor Miami, FL 33130 Office of Capital Improvements ATTN: Hector Badia, Assistant Director City of Miami 444 SW 2nd Avenue, 8th Floor Miami, FL 33130 Page 5 of 10 DocuSign Envelope ID: 3288952B-E6CC-4F08-9F2C-1C05E8D86D32 Department of Procurement ATTN: Annie Perez, CPPO Director/Chief Procurement Officer City of Miami 444 SW 2nd Avenue, 6th Floor Miami, FL 33130 Office of the City Attorney ATTN: Victoria Mendez, City Attorney City of Miami 444 SW 2nd Avenue, Suite 945 Miami, FL 33130 Section 16. Contingency Clause. Funding for this Agreement is contingent upon the availability of funds and continued authorization of City activities, and the Agreement is subject to (a) amendment due to lack of funds, reduction of funds, and/or change in regulations or the Code, upon written notice, or (b) termination pursuant to Section 5 hereof. Section 17. Severability, If this Agreement contains any provision found to be unlawful, the same shall be deemed to be of no effect and shall be deemed stricken from this Agreement without affecting the binding force of this Agreement as it shall remain after omitting such provision. Section 18. Miscellaneous. A. The Agreement shall be construed and enforced according to the laws of the State of Florida. The parties hereto agree that venue for all federal, state, and local matters, if any, arising under the Agreement shall be in the applicable respective federal, state, and/or local courts located in Miami -Dade County, Florida. Each party waives any defense, whether asserted by motion or pleading, that the aforementioned courts are an improper or inconvenient venue. Moreover, the parties' consent to the personal jurisdiction of the aforementioned courts and irrevocably waive any objections to said jurisdiction. The parties irrevocably waive any rights to a jury trial. Each party shall pay its own costs and attorney's fees. B. Should any provision, paragraph, sentence, word, or phrase contained in the Agreement be determined by a court of competent jurisdiction to be invalid, illegal, or otherwise unenforceable under the laws of the State of Florida or the City of Miami, such provision, paragraph, sentence, word, or phrase shall be deemed modified to the extent necessary in order to conform with such laws, or if not modifiable, then the same shall be deemed severable, and in either event, the remaining terms and provisions of the Agreement shall remain unmodified and in full force and effect or limitation of its use. C. No waiver or breach of any provision of the Agreement shall constitute a waiver of any other breach or of any subsequent breach of the same or any other provision hereof, and no waiver shall be effective unless made in writing. D. The Agreement constitutes the sole and entire agreement between the parties hereto relating to the subject matter hereof and correctly sets forth the rights, duties, and obligations of each to the other as of its date. Any prior agreements, promises, negotiations, or representations not expressly set forth in the Agreement, including the Exhibits hereto, are of no force and effect. No modification to, supplement of, deletion from, amendment or addition to the Agreement shall be valid unless in writing and executed by the properly authorized representatives of the parties hereto. Page 6of10 DocuSign Envelope ID: 3288952B-E6CC-4F08-9F2C-1C05E8D86D32 Section 19. Survival. The parties acknowledge that the obligations in this Agreement will survive the term, termination, and cancellation hereof. Accordingly, the respective obligations of the Consultant and the City under this Agreement shall survive termination, cancellation, or expiration hereof. Section 20. Counterparts; Electronic Signatures. This Agreement may be executed in counterparts, each of which shall be an original as against either party whose signature appears thereon, but all of which taken together shall constitute but one and the same instrument. An executed facsimile or electronic scanned copy of this Agreement shall have the same force and effect as an original. The parties shall be entitled to sign and transmit an electronic signature on this Agreement (whether by facsimile, PDF, or other email transmission), which signature shall be binding on the party whose name is contained therein. Any party providing an electronic signature agrees to promptly execute and deliver to the other parties an original signed Agreement upon request. REMAINDER OF PAGE INTENTIONALLY LEFT BLANK Page 7 of 10 iz' DocuSign Envelope ID: 3288952B-E6CC-4F08-9F2C-1C05E8D86D32 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year first above written. WITNESS/ATTEST: \f d L Ve,9a , C,on-1, o ft r Print Naine, Title ATTES s lu Cant etas (Affirm onsultant Seal, if available) ATTEST: ,—DocuSigned by: — E46D7560DCF1459... Todd B. Hannon, City Clerk APPROVED AS TO INSURANCE REQUIREMENTS: DocuSigned by: Ann Marie Sharpe, Director Risk Management Department DocuSigne "Consultant" DIAZ, CARRENO, SCOTTI & PARTNERS, INC., a Florida profit corporation /?cc�EIzt ,TTG-aizeZo9 Pe.) ahtz," Print Name, Title (Corporate Seal) "City" CITY OF MIAMI, a municipal corporation of the State of Florida DocuSigned by gVI-LWr 1Vorttift. 2DD42A rtliur Noriega V, City Manager APPROVED AS TO LEGAL FORM AND CORRECTNESS: DocuSSigned by: /p f A'lJl o'er Y �— F1 EF99RF6FEO457... Victoria Mendez, City Attorney Page 8 of 10 DS (Matter 22-986, ;v DocuSign Envelope ID: 3288952B-E6CC-4F08-9F2C-1C05E8D86D32 CERTIFICATE OF AUTHORITY (IF CORPORATION OR LLC) I HEREBY�CERTIFY that at a meeting of the Board of Directors of ( C..srt,?xtio SCtli't� iri . a corporation organized and existing under the laws of the State of _v(vct, held on the.w_ day of )" r6 sOlution was duly passed and adopted authorizing Naame was (Title),4¢Gre-A- r9 of the corporation to execute agreements on behalf of the corporation and providing that their execution thereof, attested by the secretary of the corporation, shall be the official act and deed of the corporation. I further certify that said resolution remains in full force and effect. IN WITNWHEREOF, I have hereunto set my hand this 13iuday of MR/ , 2022.... Se Print: 4,,602) CArt2 CERTIFICATE OF AUTHORITY (IF PARTNERSHIP) I HEREBY CERTIFY that at a meeting of the Board of Directors of , a partnership organized and existing under the laws of the State of , held on the day of , a resolution was duly passed and adopted authorizing (Name) as (Title) of the partnership to execute agreements on behalf of the partnership and provides that their execution thereof, attested by a partner, shall be the official act and deed of the partnership. I further certify that said partnership agreement remains in full force and effect. IN WITNESS WHEREOF, I have hereunto set my hand this ._ day of , 20 Partner: Print: Names and addresses of partners: Name Street Address City State Zip Page 9 of 10 DocuSign Envelope ID: 3288952B-E6CC-4F08-9F2C-1C05E8D86D32 CERTIFICATE OF AUTHORITY (IF JOINT VENTURE) Joint ventures must submit a joint venture agreement indicating that the person signing this Agreement is authorized to sign documents on behalf of the joint venture. If there is no joint venture agreement, each member of the joint venture must sign this Agreement and submit the appropriate Certificate of Authority (corporate, partnership, or individual). CERTIFICATE OF AUTHORITY (IF INDIVIDUAL) HEREBY CERTIFY that, I (Name) , individually and doing business as (d/b/a) (If Applicable) have executed and am bound by the terms of the Agreement to which this attestation is attached. IN WITNESS WHEREOF, I have hereunto set my hand this day of , 20_ Signed: Print: NOTARIZATION STATE OF 1- << 1�- SS: COUNTY OF _ti\ (0-1"`t Dark) The foregoing instrument was acknowledged before me this 1 a;.? day of 20)-2, by N J_. V AO_, who is personally known to me or who has produced N /A as identification and who (did / did not) take an oath. crAL SIGNq RE OF NOTARY PUBLIC STATE OF '{tii-icEQ- PRINTED, STAMPED OR TYPED/ NAME OF NOTARY PUBLIC ,$ Notary Public State of Florida 4Vicky Lynette Vega •�j • EExxpireos 06/2miss8/2025 148899 Page 10 of 10 DocuSign Envelope ID: 3288952B-E6CC-4F08-9F2C-1C05E8D86D32 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Arthur Noriega V City Manager Digitally signed by Angel 022 03 2lllo, PE Date:lly 16:39:26 -04'00' DATE: 3/25/2022 SUBJECT: Emergency Purchase REFERENCES: FROM: Angel Carrasquillo, P.E. Director of Office of Capital Improvements ENCLOSURES: Proposal - DCS Partners, Inc The Office of Capital Improvements respectfully requests your approval of the following emergency purchase(s) professional services for the structural assesment and testing for the Miami Police Headquarters garage . The goods and/or services required herein are as a result of one or both of the following circumstance(s): 1) A public emergency (threats to health, life, welfare or safety); or 2) Convenience of the City. Per the emergency procurement procedures as defined in Section 18-90 of the City Code, authorization to waive the competitive bid process, albeit it is a retroactive authorization, is also requested for the aforementioned emergency purchase if greater than $25,000. This purchase is necessary for the following reason: On March 9, 2022, the Miami Police Headquarters garage facility was immediately evacuated due to a trapezoidal shaped (12" x 9") section of the floor slab breaking and falling to the garage level below. All police and staff vehicles were relocated, and the garage remains closed until further notice. Since the consultant firm, Diaz, Carreno, Scotti Partners, Inc (DCSP) is actively working on the City's current 40/50 year recertification project at this facility, we request that DCSP be contracted to provide services in testing, assessing the building's condition and prepare the repair protocols once testing is complete. As such, for your review and approval to proceed, please find attached proposal in amount of $95,620. CITY MANAGER: DocuSigned by: case v Nevic,r. GF6C372DD42A... Arthur Noriega V DIRECTOR, DEPARTMENT OF PROCUREMENT: DocuSigned by: :tt5n Ae73GHGgeIPPO nnie erez, ( Date: ❑ APPROVED ❑ DISAPPROVED April 4, 2022 1 14:31:19 EDT Date: ❑x APPROVED ❑ DISAPPROVED March 28, 2022 1 15:47:42 EDT DocuSign Envelope ID: 3288952B-E6CC-4F08-9F2C-1C05E8D86D32 Additional certification required for emergency purchases greater than $25,000: DIRECTOR, OFFICE OF MANAGEMENT AND $l ltaa'g/e by: NSF 6E '1 bGS49S.,, Marie Maggie" Gouin ❑X I certify the funds to cover this emergency purchase are available Date: March 28, 2022 1 16:39:03 EDT DocuSign Envelope ID: 3288952B-E6CC-4F08-9F2C-1C05E8D86D32 Exhibit "A" SCOPE OF SERVICES Page 9 of 11 DocuSign Envelope ID: 3288952B-E6CC-4F08-9F2C-1C05E8D86D32 CONSULTANT PROFESSIONAL SERVICE WORK ORDER PROPOSAL March 23, 2022 Mr. Carlos Lozano, Senior Project Manager City of Miami Office of Capital Improvements (OCT) 444 SW 2nd Avenue, 8th Floor Miami, Florida, 33130 Dear Mr. Lozano: Diaz Carreno Scotti + Partners, Inc. (Consultant) proposes to provide Professional Services for the Emergency Structural Investigation of the City of Miami Police Department Headquarters Multi -story Parking Garage, located at 400 NW 2nd Avenue, Miami, Florida, pursuant to the terms and conditions of the current Professional Services Agreement (16- 17-057, June 29, 2018), including amendments, entered into between Diaz Carreno Scotti + Partners Inc. and the City of Miami, Florida. I. GENERAL: This proposal is for providing Professional Services at the above referenced facility as indicated in Section II below, based on the following: A. Request from Mr. Carlos Lozano, Sr. PM, City of Miami 0C1 on Thursday March 10 for an initial emergency inspection to determine occupancy, because of the spalling of a chunk of concrete from the middle of the driveway in one of the upper levels. B. Preliminary walk-thru Inspections of parts of the garage with MPD and OCI on March 10; with MPD, OCI and the entire garage with Mr. Pablo J. Carreno, PE., of C&A Engineers Inc., on March 15; with MPD, OCI and Mr. Hugo Soto, PE, of Terracon (Materials Testing Laboratory) over parts of the garage, on March 17: and with MPD, OCI and Mr. Greg McClellan, PE., of Pepper Engineering Group (Forensic Engineers) over parts of the garage, on March 17. C. Meeting at City of Miami Building Department on March 14, with Mr. Asael Marrero, R.A., Director, Mr. Maurice Pons, CBO., Deputy Director / Building Official, Mr. William R. Hunt, PE., Ass't Director / Structural Engineering, Mr. Angel Carrasquillo, PE., Director of OCI, and Mr. Carlos Lozano, Sr. PM., OCI. II. SCOPE OF WORK: A. TASK #1—Preliminary walk-thru to determine continued occupancy and meeting with City of Miami Building Department. These tasks were completed, and we recommended that the garage be closed until further notice, which could be months. B. TASK #2—Walk-thru with sub -consultants, including forensic engineers and testing laboratory to determine course of action for testing and analyzing the structure. This task was completed. C. TASK #3—Establish and carry out a Materials Testing Plan to include the following sub -tasks: 1. Concrete slab and girder cores sampling and tests. Testing lab will repair core holes wl high strength grout. 2. Testing of the section of slab that spalled. 3. Chloride content 4. Pachometer readings to locate rebars 5. Petrographic Observations 6. GPR Examination of representative slab bays. 7. Report of findings and data, signed / sealed by a State of Florida Registered Engineer. 8. Management of Testing Laboratory's work. DIAZ ■ CARRENO • SCOTTI + PARTNERS, INC. ARCHITECTS • ENGINEERS • PLANNERS • INTERIORS 12124 SW 131 AVENUE, MIAMI, FL 33186 • PH (305) 256-9071 • FAX (305) 256-9073 • WWW.DCSP-AE.COM DocuSign Envelope ID: 3288952B-E6CC-4F08-9F2C-1C05E8D86D32 Mr. Carlos Lozano, Senior Project Manager, City of Miami OCI. Proposal for Emergency Structural Investigation of MPD Headquarters Parking Garage March 23, 2022 Page 2 of 3 D. TASK #4—Analysis, Evaluation, Engineering Report wl Repair Protocols, incl. the following sub -tasks: 1. Review of all Owner -provided structural drawings of the garage. 2. Analysis of the precast prestressed joist / cast -in -place inverted T girder system 3. Review of all testing results 4. Evaluation of structural condition of the slab, joist, and girder components of the building. 5. Evaluation of structural condition of perimeter architectural precast component connections to main structure. 6. Evaluation of the condition of the waterproofing / traffic membrane at each level. 7. Provide repair recommendations. 8. Management of Specialty Engineer's work. Exclusions (not a part of this proposal): 1. Toxic substance identification / assessment, testing, or removal. 2. Locating under or above ground utilities. 3. Evaluation of the structural condition of columns, shear / CMU walls, cofferdam, exterior wall veneer and foundations. 4. Preliminary (budget type) cost estimates for repairs or replacement of the entire facility. II. SUBCONSULTANTS: The below listed sub -consultants may assist, as required, in the performance of the work. Sub Consultant Name Specialty or Expertise Pepper Engineering Group Forensic Structural Engineering Terracon Materials Testing Laboratory III. SCHEDULE OF WORK — TIME OF PERFORMANCE Consultant shall submit the deliverables and perform the work as depicted in this table as expeditiously as possible SCHEDULE OF WORK Task or Activity ID # Task Name and/or Activity Description Duration (specify weeks, calendar or working days) Projected Start Date Projected Finish Date* Task #1 Preliminary Walk Thru + Meeting with Bldg. Dept. (completed) 1.0 wk 03/10/22 03/17/22 Task #2 Walk-thru w/ Specialty Consultants, Testing Lab (Completed) 1.0 wk 03/10/22 03/17/22 Task #3 Materials Sampling, Testing and Report 4.0 wks NTP NTP + 4wks Task #4 Analysis, Evaluation & Engineering Report with Repair Protocols 2.0 wks NTP + 4 wks NTP + 6 wks *Subject to change if scope changes, testing delays occur and/or additional tasks are required. IV. COMPENSATION Consultant shall perform the Work detailed in this Professional Services Proposal for an amount of Ninety -Five Thousand Six Hundred Twenty Dollars ($95,620.00). This fee amount includes Allowances as listed in the Summary of Compensation Table on page 3 of this proposal: 1. The Owner shall not be liable for any fee, cost, expense or reimbursable expense or other compensation beyond this amount without prior written consent. DIAZ • CARRENO • SCOTTI + PARTNERS, INC. ARCHITECTS • ENGINEERS • PLANNERS • INTERIORS 12124 SW 131 AVENUE, MIAMI, FL 33186 • PH (305) 256-9071 • FAX (305) 256-9073 • WWW.DCSP-AE.COM DocuSign Envelope ID: 3288952B-E6CC-4F08-9F2C-1C05E8D86D32 Mr. Carlos Lozano, Senior Project Manager, City of Miami OCI. Proposal for Emergency Structural Investigation of MPD Headquarters Parking Garage March 23, 2022 Page 3 of 3 SUMMARY OF COMPENSATION* Task or Activity ID # Major Task Name and/or Activity Description Fee Amount Fee Basis Task #1 Prelim. Walk-thru, meet w/ Bldg. Dept. & research (completed) $ 1,950.00 Lump Sum Task #2 Walk-thru w Specialty Consultants, Testing Lab (Completed) $ 2,920.00 Lump Sum Task #3 Materials Sampling, Testing and Report $ 49,950.00 Task #4 Analysis, Evaluation & Engineering Report with Repair Protocols $ 27,500.00 Full Services Fee Total $ 82,330.00 Recommended Owner Allowance (Budget) Accounts For: Additional Services @ 10% $ 8,240.00 To be Determined Contingency @ 5% $ 4,550.00 To be Determined Reimbursables $ 500.00 Allowance (Budget) Total $ 13,290.00 TOTAL COMPENSATION AND ALLOWANCES $ 95,620.00 V. INFORMATION PROVIDED BY Owner 1. Available structural drawings for the garage (already provided). VI. PROJECT MANAGER CONSULTANT'S Project Manager for this assignment is Alberto J. Carreno, PE. Submitted by: Alberto J. Carreno, PE, Principal Diaz Caren() Scotti + Partners, Inc Accepted in principle, subject to approval, by, Carlos Lozano, Senior Project Manager City of Miami OCI DIAZ • CARRENO • SCOTTI + PARTNERS, INC. ARCHITECTS • ENGINEERS • PLANNERS • INTERIORS 12124 SW 131 AVENUE, MIAMI, FL 33186 • PH (305) 256-9071 • FAX (305) 256-9073 • WWW.DCSP-AE.COM DocuSign Envelope ID: 3288952B-E6CC-4F08-9F2C-1C05E8D86D32 ESTIMATE OF WORK EFFORT AND COST - PRIME CONSULTANT Project: City of Miami Police Headquarters Building Garage - Emergency Structural Investigation Project No.: B- Description: Concrete Sampling, Materials testing and Engineering Evaluation with Recommendations Consultant Name: Pepper Engineering Group (Forensic Engineers) Contract No.: 1617057 Date: 3/23/2022 Estimator: Alberto J. Carreno, PE (From Proposal) STAFF CLASSIFICATION r Job Classification !I Staff Applicable Rate Principal -in -Charge Greg McClellan Rate: $62.07 Project Manager Greg McClellan Rate: $52.88 Structural Engineer TBD Rate: $27.53 Project Architect N/A Rate: $27.53 CADD Technician TBD Rate: $23.40 CADD Technician TBD Rate: $23.40 CADD Technician Rate: $23.40 Staff Hours By Activity Salary Cost By Activity Average Rate Per Task Work Activity Man hours Cosy Activity Man hours Cosy Activity Man hours Cosy Activity Man hours Cosy Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity it 1 2 TASK 1 - Prelim. walk-thru to assess occupancy, 3 meet w/ Bldg. Dept. and research Docs. 4 5 6 TASK 2 - Walk-thru (various) w/ Specialty Consult. 6 $372 i 4 $212 10 $584 $58.39 7 and Testing Laboratory. Prepare Testing �'I 8 plan and negotiate with Consultants 9 10 TASK 3 - Establish & carry out Materials Testing 2 $124 4 $212 6 $336 $55.94 11 Plan and Report on findings w data 12 (See Terracon Sub -Consultant fee) 113 14 15 TASK 4 - Analysis, Evaluation, Engineering Report 8 $497 40 $2,115 80 $2,202 20 $473 148 $5,287 $35.67 16 w/ recommendations (See Pepper Engr. 17 Sub -consultant fee) 18 19 20 21 22 .i 23 124 25 26 27 i- TotalStaff Hours \ 16 " 48 \ 80 20 164 LTotal Staff Cost \.$993.10 \ $2,538.24 \ $2,202.40 $473.15 $6,206.89 $37.80 otal % of Work by Position ESTIMATE OF SURVEY CREW COSTS 3 - man Survey Crew: 4 - man Survey Crew: 9.7% crew days at crew days at 29.2% Notes: 1. This sheet is to be used by Prime Consultant to calculate the Grand Total Fee. 2. Manually enter fee from each subconsultant. Unused subconsultant rows may be hidden 3. The basis for work activity descriptions shall be the FICE/FDOT Standard Scope and Staff Hour Estimation Handbook. Cry of Miami. C.I.P. Form 117: Revised 9/15/08 48.7% 12.3% 1 - SUBTOTAL ESTIMATED FEE: Subconsultant: Subconsultant: Subconsultant: Subconsultant: Subconsultant: 2 - SUBTOTAL ESTIMATED FEE: Geotechnical Field and Lab Testing: Survey Fee (or Survey Crew Fee): Other Misc. Fee: 3 - SUBTOTAL ESTIMATED FEE: Additional Services (Allowance) Reimbursables (Allowance) GRAND TOTAL ESTIMATED FEE: (multiplier 2.9) $18,000.00 $18,000.00 $18,000.00 $18,000.00 DocuSign Envelope ID: 3288952B-E6CC-4F08-9F2C-1C05E8D86D32 ESTIMATE OF WORK EFFORT AND COST - PRIME CONSULTANT Project: City of Miami Police Headquarters Building Garage - Emergency Structural Investigation Project No.: B- Description: Concrete Sampling, Materials testing and Engineering Evaluation with Recommendations Consultant Name: Diaz Carreno Scotti + Partners Inc Contract No.: 1617057 Date: 3/23/2022 Estimator: Alberto J. Carreno, PE STAFF CLASSIFICATION Job Classification Staff Applicable Rate Principal -in -Charge Alberto J. Carreno Rate: $62.07 Project Manager Alberto J. Carreno Rate: $52.88 Design Principal Martin A. Diaz-Yabor Rate: $62.07 Project Architect Gonzalo Scotti Rate: $27.53 Structural Engineer Alberto J. Carreno, PE Rate: $27.53 CADD Technician Irma Vasquez Rate: $23.40 CADD Technician Rate: $23.40 Staff Hours By Activity Salary Cost By Activity Average Rate Per Task Work Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man Cost/ Activity hours Man hours J Cost/ Activity 1 2 TASK 1 - Prelim. walk-thru to assess occupancy, 6 $372 8 $423 14 $795 $56.82 3 meet w/ Bldg. Dept. and research Docs. 4 5 6 TASK 2 - Walk-thru (various) w/ Specialty Consult. 16 $993 16 $993 $62.07 7 and Testing Laboratory. Prepare Testing 8 plan and negotiate with Consultants 9 10 TASK 3 - Establish & carry out Materials Testing 8 $497 16 $846 6 $179 30 $1,521 $49.90 11 Plan and Report on findings w data 12 (See Terracon Sub -Consultant fee) 13 114 15 TASK 4 -Analysis, Evaluation, Engineering Report 8 $497 40 $2,115 16 $440 8 $187 72 $3,239 $44.99 16 w/ recommendations (See Pepper Engr. 17 Sub -consultant fee) 18 119 20 21 22 23 124 25 '26 127 �l Total Staff Hours I' 38 64 22 8 132 II Total Staff Cost - — $2,358.62 $3,384.32 $618.98 $187.20 $6,549.12 $49.43 Total % of Work by Position 28.7% ESTIMATE OF SURVEY CREW COSTS 3 - man Survey Crew: crew days at 4 - man Survey Crew: crew days at 48.3% / day = / day = Notes: 1. This sheet is to be used by Prime Consultant to calculate the Grand Total Fee. 2. Manually enter fee from each subconsultant. Unused subconsultant rows may be hidden 3. The basis for work activity descriptions shall be the FICE/FDOT Standard Scope and Staff Hour Estimation Handbook. City of Miami, C.I.P. Form 117: Revised 9/15/08 17.0% 6.0% 1 - SUBTOTAL ESTIMATED FEE: (multiplier 2.9) Subconsultant: Pepper Engineering Group (Forensic) Subconsultant: Subconsultant: Subconsultant: Subconsultant: 2 - SUBTOTAL ESTIMATED FEE: Geotechnical Field and Lab Testing: Terracon Laboratory Survey Fee (or Survey Crew Fee): Other Misc. Fee: Contingency (Unforseen) 3 - SUBTOTAL ESTIMATED FEE: Additional Services (Allowance) Reimbursables (Allowance) GRAND TOTAL ESTIMATED FEE: $18,992.46 $18,000.00 $36,992.46 $ 45,387.54 $ 4,500.00 $86,880.00 $8,240.00 5500.00 $95,620.00 DocuSign Envelope ID: 3288952B-E6CC-4F08-9F2C-1C05E8D86D32 lferracon March 22, 2022 Diaz, Carreno, Scotti Partnership 12124 SW 131 st Avenue Miami, Florida 33186 Attention: Mr. Alberto Carreno, P.E. Principal acarreno(a�dcsp-ae.com Subject: Proposal for Materials Testing Services Miami Police Headquarters Parking Garage 400 NW 2nd Avenue Miami, Florida Terracon Proposal No. PH8221026 Mr. Carreno: Terracon Consultants, Inc. (Terracon) appreciates your request for a proposal to provide testing services to Diaz, Carreno, Scotti & Partners, Inc. (DCSP) to support an on -going evaluation of damage observed at the subject structure. This proposal includes our understanding of the project, the proposed scope of services, associated fees and means to authorize our services. ;PROJECT INFORMATION Information utilized in this proposal was obtained via communications between Mr. Carreno of DCSP and Mr. Hugo Soto of Terracon and a site visit conducted on March 17, 2022. Based on the information provided the Miami Police Headquarters parking garage is currently closed to use due to extensive damage that has reportedly been observed over the years. It is our understanding that DCSP has been retained to perform an evaluation of the damage and contacted Terracon to provide materials testing services in support of the aforementioned evaluation. SCOPE OF SERVICES The following scope of services is prepared based on our understating of the project information and our experience with projects of similar size and scope as well as information provided by DCSP. Terracon Consultants, Inc. 16200 N.W. 59th Avenue, Suite 106. Miami Lakes, Florida 33014 P [305] 820-1997 F [305] 820-1998 terracon.com Geotechnical w Environmental Construction Materials a Facilities DocuSign Envelope ID: 3288952B-E6CC-4F08-9F2C-1C05E8D86D32 Proposal for Testing Services Miami Police Headquarters Parking Garage 400NW 2nd Ave. March 22,2022n Terracon Proposal No. PH8221026 Task 1— Materials Testing lrerracon Terracon will provide the necessary equipment and personnel to perform the tests requested by DCSP in support of your assessment of the facility which will include the following: 1. Collection of up to 50 concrete cores at locations determined by DCSP. Core locations include 5 cores per level including a total of 30 concrete deck cores and 20 concrete girder cores. Sample collection will be performed in general accordance with ASTM C-42 2. Saw cutting and preparation of two core samples from bulk sample obtained during site visit for compression testing and one sample for chloride testing. 3. Compressive strength testing of up to 39 core samples (13 girder core samples and 23 concrete deck samples, and 3 cores from bulk sample) 4. Perform water soluble chloride content testing on up to 12 core samples in general accordance with ASTM-C1218. 5. Perform petrographic examination of up to four core samples in general accordance with ASTM C-856. 6. Perform a ground -penetrating radar examination of up to six concrete areas identified by DCSP encompassing an approximate cumulative area of 9,700 square feet. The GPR will be used to determine the presence, orientation and cover depth of embedded features such as reinforcing steel. The results will be observed on the equipment screen and marked in real time on the concrete deck utilizing permanent marker. 7. Prepare a summary report with our test results signed and sealed by an Engineer registered in the state of Florida. It should be noted that the proposed testing is destructive in nature and Terracon will not be responsible for returning the affected areas to their original condition. Terracon personnel will apply a temporary at patch the affected areas with a fast -setting grout mix or equivalent. The client will also be responsible for providing adequate access to the areas to be tested including means of egress, and any scaffolding or personnel lift that may be required to compete the testing. Our services specifically exclude job site safety responsibility and our services do not relieve any contractor/subcontractor from complying with project specifications REPORTING Once all services are completed, Terracon will issue a written report summarizing our observations and test results, and recommendations for further action if any is required. The report will be completed within 15 business days after completion of laboratory services and will be signed and sealed by a Professional Engineer licensed in the State of Florida. Page 2 DocuSign Envelope ID: 3288952B-E6CC-4F08-9F2C-1C05E8D86D32 Proposal for Testing Services Miami Police Headquarters Parking Garage 400NW 2nd Ave. March 22,20221g Terracon Proposal No. PH8221026 PROPOSED FEES AND SCHEDULE lrerracon Services under this task will be invoiced on a times and materials basis in accordance with the rates presented below. The total estimated fees are based on our understanding of the project and our experience with similar projects. The proposed estimated fees will not be exceeded without your prior approval. We are prepared to mobilize and begin field activities within five business days after receiving written authorization to proceed. Concrete Testing Unit Qty. Rate Total Item 8B.1 . Strucutral Cores per ASTM C-42 (20 girder cores, 30 deck cores, and 2 from bulk sample) Core 52 $143.31 $7,452.12 Item 8C. Core Trims & Comp. Test per ASTM C-42 (13 girder cores, 23 deck cores, and 2 bulk sample) Core 38 $45.42 $1,725.96 Item 8Q.2 Chloride Content per ASTM C-1218 (5 girder samples, 5 deck samples, 1 bulk) Test 11 $149.10 $1,640.10 Item 8.R. Pachometer Readings for Rebar Location (GPR coordination and location of rebar prior to sampling) Hour 40 $92.87 $3,714.80 Petrographic Observation per ASTM C-856 (2 girder samples and 2 deck samples) Test 4 $1,800.00 $7,200.00 Engineering Services Hour 8 $53.54 $428.32 Item 23.F. Clerical/Administrative (For coordination, communications, billing, etc) Item 23.G. Engineering Technician (Two technicians for coring and equipment preparation) Hour 96 $74.95 $7,195.20 Item 23.D Senior Engineer (For review, report preparation, and communications) Hour 36 $160.62 $5,782.32 Item 23.F Principal Engineer (For Quality Assurance review, meetings, and consultation) Hour 12 $166.56 $1,998.72 Ground Penetrating Radar Examination (up to six areas, approximately 10,000sq.ft in area) LS 1 $8,250.00 $8,250.00 TOTAL ESTIMATED FEES $45,387.54 Page 3 DocuSign Envelope ID: 3288952B-E6CC-4F08-9F2C-1C05E8D86D32 Proposal for Testing Services Miami Police Headquarters Parking Garage 400NW 2nd Ave. March 22,2022E Terracon Proposal No. PH8221026 AUTHORIZATION lrerracon This proposal may be accepted by executing the attached Agreement for Services and returning one copy along with this proposal to Terracon. This proposal is valid only if authorized within 60 days from the listed proposal date. We appreciate the opportunity to offer our services and look forward to working with you. Should you have questions or require additional information, please do not hesitate to contact us. Respectfully submitted, Terracon Consultants, inc. Javier Jimenez, PE Department Manager Hugo E. Soto, PE Principal Page 4 DocuSign Envelope ID: 3288952B-E6CC-4F08-9F2C-1C05E8D86D32 Lozano, Carlos From: Gregory McLellan <mclellan@pegroup.com> Sent: Friday, March 18.2022 2:20 PM To: Alberto Carreno; pablosr@ca-engineers.com Subject: RE: MPD Headquarters Bldg Garage Attachments: PEGroup 2022 Hourly Rates.pdf Pleasure meeting with you, Based on our discussions, it is our understanding the structural drawings will be provided, preliminary concrete testing is in progress, core samples of the slab and 'soffit beam' is being arranged, and GPR testing of a sample slab is being planned. We agree with the course of action to date. In regard to our services, we propose the following at this point: Phase 1: • Initial site visit --- done • Review of the structural drawings. • Analysis of the slabs -joists- "soffit beam" system • Review of test reports • Provide evaluation as to the current structural condition of the structure (excluding the columns, foundations, and walls at this point) • Provide recommendations for repair We estimate our cost for these services to be approximately $18,000. Phase 2: Design drawings and specifications for repair. Cost TBD depending on finding in Phase 1. Phase 3: Special Inspection and assistance w/ Special Inspection, if necessary. Cost TBD but would be based on our normal hourly rates normal Our rate sheet is attached. Thanks. Greg McLellan, P.E. Managing Principal PEGroup Consulting Engineers, Inc. www.pegroup.com (305)655-1115 mclellan@pegroup.com IMPORTANT: This transmission is sent on behalf of PEGroup Consulting Engineers, Inc. and it may be privileged, proprietary or confidential. It is intended only for the intended recipient. If you are not the intended recipient or a person responsible for delivering this transmission to the intended recipient, you may not disclose, copy 1 DocuSign Envelope ID: 3288952B-E6CC-4F08-9F2C-1C05E8D86D32 or distribute this transmission, or take any action in reliance on it. If you received this transmission in error, please notify us immediately by telephone at 305-655- 1115, by email at mgr@pegroup.com. Please delete and dispose of this transmission. Thank you. From: Alberto Carreno <acarreno@dcsp-ae.com> Sent: Friday, March 11, 2022 11:29 AM To: pablosr@ca-engineers.com Cc: Gregory McLellan <mclellan@pegroup.com> Subject: MPD Headquarters Bldg Garage Pablo/Greg FYI — Photos I took yesterday in the pm. Please call me on the cell phone so we can discuss a game plan, fees, etc. This is the main garage for the police department, and I shut it down for the time being so action required is immediate. They are getting a "lift" to be able to inspect the underside of the second level which is above a double height space. Thanks Al Alberto J. Carretio, PE Principal OIAZ •CARRENO•SCOTTI * P A R,_ TNE. R ARCHITECTS • E N G I N E E R P L A N N E R S• I N T E R I O R 3 12124 SW 131 AVE., MIAMI, FL 33186 PH: (305) 256-9071 ext:114 CELL: (305) 215-1921 acarreno@dcsp-ae.com The information contained in this communication may be confidential, is intended only for the use of the recipient(s) named above and may be legally privileged. If the reader of this message is not the intended recipient, you are hereby notified that any dissemination, distribution, or copying of this communication, or any of its contents, is strictly prohibited and may be unlawful. if you have received this communication in error, please return it to the sender immediately and delete the original message and any copy of it from your computer system. If you have any questions conceming this message, please contact the sender. 2 DocuSign Envelope ID: 3288952B-E6CC-4F08-9F2C-1C05E8D86D32 March 10, 2022 Mr. Maurice Pons, Building Official City of Miami Building Department P.O. Box 330708 Miami, Florida, 33233-0708 Re: Miami Police Headquarters — Building #2 (Parking Garage) Concrete Spall. Dear Mr. Pons: Today Thursday March 10, 2022, I was advised by the City of Miami OCI Department of an incident that occurred on Wednesday the 9'h when a Police Academy recruit who, during training, was jogging through the garage, made a step and caused a 10"x9" trapezoidal shaped section of the floor slab to break off and drop to the floor below. This caused the recruit to fall but thankfully without any apparent injury of significance. I visited the site today in the afternoon accompanied by MPD and OCI personnel and found the garage to be cordoned off and shut down. I concurred with the decision; advised that the garage should remain closed until proper inspections and repairs are completed; and indicated that the debris be saved for possible testing. Neither the concrete slab edge at the spell location nor the debris showed evidence of reinforcing, meaning it was the section between the reinforcing bars that fell. Crack patterns at slab underside and horizontal cracks in the exposed slab edge indicate the possibility of additional spalls. Please be aware that the recertification documents completed in 2016 under my signature/seal alluded to the presence of slab reinforcing and concrete spell damage which required attention. That report has not been cleared to date with reported conditions repaired. If you hap,anyuqRstions or require any additional information, please do not hesitate to call, or email me at yqe®vj..... 'T•,, %0<%e1j&GENSF �k * 9 A FL Prif� '' 4 /ONAB /ajc No. 2691 g STATE 4orida PE#26910) Cc: Mr.Carlos Lozano, Proj. Mgr. OCI Mr.Manuel A. Morales, Chief of Police, City of Miami Police Dept. DIAZ • CARRENO • SCOTTI + PARTNERS, INC. ARctin—EcTS ENG:NI F:: • PLANNERS I;; rE ,i0 R.; 12124 SW 131 AVENUE, MIAMI, FL 33186 • PH.(305) 256-9071 • FAX (305) 256-9073 • WWW.DCSP-AE.COM DocuSign Envelope ID: 3288952B-E6CC-4F08-9F2C-1C05E8D86D32 EXHIBIT "B" INSURANCE REQUIREMENTS - PROFESSIONAL SERVICES AGREEMENT DIAZ, CARRENO, SCOTTI & PARTNERS, INC. I. Commercial General Liability A. Limits of Liability Bodily Injury and Property Damage Liability Each Occurrence $1,000,000.00 General Aggregate Limit $2,000,000.00 Personal and Adv. Injury $1,000,000.00 Products/Completed Operations $1,000,000.00 B. Endorsements Required City of Miami listed as additional insured Contingent & Contractual Liability Premises and Operations Liability Primary Insurance Clause Endorsement II. Business Automobile Liability A. Limits of Liability Bodily Injury and Property Damage Liability Combined Single Limit Owned/Scheduled Autos Including Hired, Borrowed or Non -Owned Autos Any One Accident $1,000,000.00 B. Endorsements Required City of Miami listed as an additional insured III. Worker's Compensation Limits of Liability Statutory -State of Florida Waiver of Subrogation Page 10 of 11 DocuSign Envelope ID: 3288952B-E6CC-4F08-9F2C-1C05E8D86D32 Employer's Liability A. Limits of Liability $100,000.00 for bodily injury caused by an accident, each accident $100,000.00 for bodily injury caused by disease, each employee $500,000.00 for bodily injury caused by disease, policy limit IV. Professional Liability/Errors and Omissions Coverage Combined Single Limit Each Claim $1,000,000.00 General Aggregate Limit $2,000,000.00 Retro Date Included V. Umbrella Liability Each Occurrence Policy Aggregate $1,000,000.00 $1,000,000.00 City of Miami listed as an additional insured. Coverage is excess over all corresponding liability policies listed herein. Consultant agrees to maintain Professional Liability/Errors & Omissions coverage for a minimum of one (1) year after termination of the Agreement period subject to continued availability of commercially reasonable terms and conditions of such coverage. The above policies shall provide the City of Miami with written notice of cancellation or material change from the insurer in accordance with policy provisions. Companies authorized to do business in the State of Florida, with the following qualifications, shall issue all insurance policies required above: The company must be rated no Tess than "A-" as to management, and no less than "Class V" as to Financial Strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent. All policies and/or certificates of insurance are subject to review and verification by Risk Management prior to insurance approval. REMAINDER OF PAGE INTENTIONALLY LEFT BLANK Page 11 of 11 DocuSign Envelope ID: 3288952B-E6CC-4F08-9F2C-1C05E8D86D32 A`RO ° OCERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 5/12/2022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CPC FINANCIAL SERVICES INC 3835 SW 8 St Coral Gables, FL 33134 CONTACT NAME: (A/CONNo Ext): (305)774-9618 (A/C, No): (305)774-9620 ADDRESS: coi@cpc-insurance.com INSURER(S)AFFORDING COVERAGE NAIC# INSURERA: Ategrity Specialty Insurance C 16427 INSURED Diaz, Carreno, Scotti & Partners, Inc 12124 S.W. 131 Ave MIAMI, FL 33186 FL 33186 INSURER B : Progressive 10193 INSURERC: Associated Industries Ins 23140 INSURER D : INSURERE: INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICY NUMBER POLICY EFF (MM/DD/YYYY) POLICY EXP (MM/DD/YYYY) LIMITS A X COMMERCIAL GENERAL LIABILITY x x 01-C-PK-P20017181-01 3/1/2022 3/1/2023 EACH OCCURRENCE $ 1,000,000 CLAIMS -MADE X OCCUR DAMAGE RENTE PREMISESO(Ea occur ence) $ 100,000 MED EXP (Any one person) $ 5,000 PERSONAL & ADV INJURY $ 1,000,000 GEN'L X AGGREGATE POLICY OTHER: LIMIT APPLIES JECT PRO-LOC PER: GENERAL AGGREGATE $ 2,000,000 PRODUCTS - COMP/OP AGG $ 2,000,000 $ B AUTOMOBILE XHIRED LIABILITY ANY AUTO AOUTOS ONLY AUTOS ONLY X N/ AUTOSULED NON -OWNED AUTOS ONLY 00511041 3/13/2022 3/13/2023 COMBINED SINGLE LIMIT (Ea accident) $ 1,000,000 BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ $ D X UMBRELLA LIAB EXCESSLIAB X OCCUR CLAIMS -MADE 82221N220ALI 5/12/2022 3/1/2023 EACH OCCURRENCE $ 1,000,000 AGGREGATE $ 1,000,000 DED RETENTION $ $ C WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below Y / N N / A AWC1179183 3/1/2022 3/1/2023 PER STATUTE OTH- ER E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 E.L. DISEASE - POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) City of Miami is listed as additional named insured with respects to General Liability and Automobile Liability policy. Coverage for contingent and contractual exposures, the coverage is primary and non-contributory. CERTIFICATE HOLDER CANCELLATION City of Miami Department of Procurement 444 SW 2nd Avenue, 6th Floor Miami, FL 33130 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE f ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Olivera, Rosemary From: Sent: To: Cc: Subject: Attachments: Caseres, Luis Friday, June 17, 2022 9:36 AM McGinnis, Lai -Wan; Badia, Hector; Darrington, Mario; Cabrera, Paola; Mora, Jorge; Lozano, Carlos; Perez, Annie Cambridge, Susan; Barr, Thomas; Ponassi Boutureira, Fernando; Velez, Pablo; Hannon, Todd; Olivera, Rosemary; Cabrera, Paola Document Distribution - PSA for Police Dept. Headquarters Parking Garage Emergency PSA Diaz Carreno - MPD_Executed 06-16-2022.pdf Good morning All: Lai -Wan: Attached for your records is a scanned copy of the document described below, which was duly executed by all appropriate parties. Thank you. Paola You may now close this Matter ID 22-986 Todd Please find attached the fully executed copy of agreement that is to be considered an original agreement for your records. Document Type: First Party: Second Party: Program/Purpose: Effective Date: Best regards, Professional Services Agreement City of Miami Diaz, Carreno, Scotti & Partners, Inc. Police Dept. Headquarters Parking Garage 06/16/2022 i LuA.- Caere - Construction Procurement Assistant City of Miami Department of Procurement 444 SW 2nd Avenue, 6th Floor, Miami, FL 33130 (305) 416-1923 g (305) 400-5335 ®Lcaseres©miamigov.com "Serving, Enhancing, and Transforming our Community" CONFIDENTIAL COMMUNICATION The information contained in this transmission may contain privileged and confidential information. It is intended only for the use of the person(s) named above. If you are not the intended recipient, you are hereby notified that any review, dissemination, distribution, or duplication of this communication is strictly prohibited. If you are not the intended recipient, please immediately contact the sender by reply e-mail and destroy all copies of the original message. Thank you. *Please Note: Due to Florida's very broad public records law, most written communications to or from City of Miami employees regarding City business are public records, available to the public and media upon request. Therefore, this e-mail communication may be subject to public disclosure. If you're not already a Vendor, click on or scan the QR Code to register as a new vendor for the City of Miami. 2