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HomeMy WebLinkAbout23918AGREEMENT INFORMATION AGREEMENT NUMBER 23918 NAME/TYPE OF AGREEMENT R.J. HEISENBOTTLE ARCHITECTS, P.A. DESCRIPTION PROFESSIONAL SERVICES AGREEMENT/IMPROVEMENTS TO THE HISTORIC OLYMPIA THEATER/MATTER ID: 22-727 EFFECTIVE DATE May 31, 2022 ATTESTED BY TODD B. HANNON ATTESTED DATE 5/31/2022 DATE RECEIVED FROM ISSUING DEPT. 6/1/2022 NOTE DOCUSIGN AGREEMENT BY EMAIL DocuSign Envelope ID: 5BA19B1C-BA8C-4F48-8930-AED52DD499E6 * IICAII Mails It iY CITY OF MIAMI DOCUMENT ROUTING FORM ♦". ORIGINATING DEPARTMENT: Procurement Dept DEPT. CONTACT PERSON: Feernando PonassiLuis Caseres NAME OF OTHER CONTRACTUAL PARTY/ENTITY: Richard J. Heisenbottle EXT. IS THIS AGREEMENT AS A RESULT OF A COMPETITIVE PROCUREMENT PROCESS? TOTAL CONTRACT AMOUNT: $795,195.54 FUNDING INVOLVED? ❑■ YES ❑ NO TYPE OF AGREEMENT: ❑ MANAGEMENT AGREEMENT ❑ PROFESSIONAL SERVICES AGREEMENT ❑ GRANT AGREEMENT ❑■ EXPERT CONSULTANT AGREEMENT ❑ LICENSE AGREEMENT ❑■ YES ❑ NO ❑ PUBLIC WORKS AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ INTER -LOCAL AGREEMENT ❑ LEASE AGREEMENT ❑ PURCHASE OR SALE AGREEMENT OTHER: (PLEASE SPECIFY) PURPOSE OF ITEM (BRIEF SUMMARY) Expert Consulting Agreement between City of Miami DREAM and Richard J. Heisenbottle COMMISSION APPROVAL DATE: N/A FILE ID: N/A ENACTMENT NO.: N/A IF THIS DOES NOT REQUIRE COMMISSION APPROVAL, PLEASE EXPLAIN: The City of Miami Manager's Office has deemed Expert Consultant qualified with Sections 18-72, 18-73 and 18-116 ROUTING INFORMATION Date Signature/Print APPROVAL BY DEPARTMENTAL DIRECTOR Reviewed by FVP on 4/14/22. OK to proceed. April 14, 2022 ilulT :45r� E U TfrpocuSigned by: I SUBMITTED TO RISK MANAGEMENT April 15, 2022 AnT� _U""�a6a... SUBMITTED TO CITY ATTORNEY Pablo R. velez in behalf of 5/13/22 May 15, 2022 I Victoria Mende 09:19: 34 ED ci93fcf4113 �� 1,4E7..- ' _ n - "�� (Matter 22-727) APPROVAL BY BUDGET OFFICE Reviewed by LEM 5/20/22. Funding will be identified May 20, 2022 at the F1EF90AF6FE0457... 11`.MbyEDT time- ssian€e. APPROVAL BY ASSISTANT CITY MANAGER May 25, 2022 I dI tkMdJAr 21:11:18 EDT y uSigned by: APPROVAL BY DEPUTY CITY MANAGER May 25, 2022 Nzeribe Ihekwaba I 16: 50: 59 EDT 2745D72EC6E 14D0... DocuSigned by: dFQd2RilEElu al RECEIVED BY CITY MANAGER May 26, 2022 I Arthur Norieaa V 08:45:18 EDT DocuSigned by: a► ivOvit,,A 850CF6C372111)42A SUBMITTED TO AND ATTESTED BY CITY CLERK May 31, 2022 TAO/ti CBI- DocuSigned by: 1) ONE ORIGINAL TO CITY CLERK 2) ONE COPY TO CITY ATTORNEY'S OFFICE 3) REMAINING ORIGINAL(S) TO ORIGINATING DEPARTMENT E46D7560DCF1459... PLEASE ATTACH THIS ROUTING FORM TO ALL DOCUMENTS THAT REQUIRE EXECUTION BY THE CITY MANAGER PR 22136 DocuSign Envelope ID: 5BA19B1C-BA8C-4F48-8930-AED52DD499E6 PROFESSIONAL SERVICES AGREEMENT OVERVIEW PSA TITLE: Expert Consultant Agreement between the City of Miami, Florida DREAM and Richard J. Heisenbottle 1. AWARD DELEGATED AUTHORITY: ❑ Chief Procurement Officer — Authority level of $ 500,000.00 ■ City Manager — Authority level of $ 795,195.54 ❑ City Commission — RESOLUTION No. 2. PROCUREMENT METHOD: ❑ RFP/Q ❑ ITB ❑ SOLE SOURCE ❑ PIGGY -BACK ❑ PROFESSIONAL SERVICES UNDER $25,000 ■ OTHER (Please explain): _Expert Consultant Agreement 3. IF THIS IS AN AMENDMENT, WHAT IS THE NUMBER OF THE AMENDMENT AND WHAT DOES THIS AMENDMENT DO (INCREASE CAPACITY, CHANGE IN TERMS, ETC) BE SPECIFIC. N/A 4. WAS THE AMENDMENT APPROVED BY THE CITY COMMISSION? ❑ YES ■ NO IF YES, WHAT IS THE RESOLUTION NUMBER? N/A 5. WHAT IS THE SCOPE OF SERVICES? The Expert Consultant identified will be assigned to assist DREAM, or its designee, and shall perform the Services to prepare the Olympia Theater and Apartment Building Developer Request for Proposal (RFP). The RFP will detail the required improvements to the historic Olympia Theatre; a Building Conditions Assessment Report will be completed; and a Cost Estimate will be completed. 6. IF CITYWIDE, WHAT ARE THE MOST FREQUENT USER DEPARTMENTS? DREAM 7. IS THE AWARDEE THE INCUMBENT? No 8. IS THE PRICING HIGHER, LOWER OR THE SAME AS THE CURRENT CONTRACT? N/A DocuSign Envelope ID: 5BA19B1C-BA8C-4F48-8930-AED52DD499E6 9. WHEN DOES THE CURRENT CONTRACT EXPIRE? One (1) year from contract execution date with two (2) one (1) year options to renew 10.WHAT WAS THE PREVIOUS SPEND ON THE CURRENT CONTRACT? N/A 11.WHAT IS THE METHOD OF AWARD (Group, Item by Item etc.)? Sections 18-72,18-73, and 18-116 of the Code of the City of Miami DocuSign Envelope ID: 5BA19B1C-BA8C-4F48-8930-AED52DD499E6 AC o® CERTIFICATE OF LIABILITY INSURANCE E (MM/ DATE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Butler, Buckley, Deets, Inc. 6505 Blue Lagoon Dr Suite 250 Miami FL 33126 CONTACT PHONE FAX (A/C No Ext): 305-262-0086 (A/C, No): ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # INSURER A: Phoenix Insurance Co 25623 INSURED RJHEISE-02 R.J HEISENBOTTLE ARCHITECTS PA 2199 Ponce De Leon Blvd. #400 Coral Gables FL 33134 INSURER B : Travelers Prop Casualty Co Of 25674 INSURERC: TRAVELERS CASUALTY INS CO 19046 INSURER D: UNDERWRITERS AT LLOYDS 32727 INSURER E : INSURER F: COVERAGES CERTIFICATE NUMBER: 1880709452 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICY NUMBER POLICY EFF (MM/DD/YYYY) POLICY EXP (MMIDD/YYYY) LIMITS A X COMMERCIAL GENERAL LIABILITY Y BZS064101152 Approved by Frank Gomez 12/11/2021 12/17/2021 12/11/2022 EACH OCCURRENCE $ 2,000,000 CLAIMS -MADE X OCCUR DAMAGE TO RETED PREMISES (Ea occurrence) $ 100,000 MED EXP (Any one person) $ 5,000 PERSONAL & ADV INJURY $ 1,000,000 GEN'L X AGGREGATE POLICY OTHER. LIMIT APPLIES PRO- PRO JECT PER: LOC GENERAL AGGREGATE $ 4,000,000 PRODUCTS - COMP/OP AGG $ 2,000,000 $ A AUTOMOBILE X LIABILITY ANY AUTO OWNED x SCHEDULED AUTOS NON -OWNED AUTOS ONLY BZS064101152 12/11/2021 12/11/2022 COMBINED SINGLE LIMIT (Ea accident) $ 1,000,000 BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ $ B X UMBRELLA LIAB EXCESS LIAB X OCCUR CLAIMS -MADE US064101152 12/11/2021 12/11/2022 EACH OCCURRENCE $2,000,000 AGGREGATE $ 2,000,000 DED X RETENT ON $ 10 nnn $ c WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANYPROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBEREXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below Y / N NIA Y UB8J517391 12/12/2021 12/12/2022 X PER STATUTE OTH- ER E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 E.L. DISEASE - POLICY LIMIT $ 1,000,000 D Professional Liability 10143L211108 12/11/2021 12/11/2022 AGGREGATE LIMIT DEDUCTIBLE $2,000,000 2,000,000 $10,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CITY OF MIMAI IS ADDITIONAL INSURED AS REQUIRED BY WRITTEN CONTRACT. WAIVER OF SUROGATION IS IN FAVOR OF THE ADDITIONAL INSURED AS REQUIRED BY WRITTEN CONTRACT. Professional Retroactive Date: 12/11/1987 except 12/11/2011 for the limit of liability $0 / $1,000,000 excess of $1,000,000 / $1,000,000 and 12/11/2012 for the limit of liability $1,000,000 / $0 excess of $1,000,000 /$2,000,000 CERTIFICATE HOLDER CANCELLATION CITY OF MIAMI 444 SW 2ND AVE Miami FL 33130 USA SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE r /6 per- ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD DocuSign Envelope ID: 5BA19B1C-BA8C-4F48-8930-AED52DD499E6 From: Gomez Jr., Francisco (Frank) To: Caseres, Luis; Ouevedo, Terry Subject: RE: COI_RJ Heisenbottle Architects Exp 12/11/2021 Date: Friday, December 17, 2021 6:53:17 AM Attachments: image003.png Good morning Luis, The COI is adequate. Thanks, Frank Gomez, PIAM, CPI I Property & Casualty Manager City of Miami Risk Management (305) 416-174o Office (3o5) 416-176o Fax fgomez@miamigov.com "Serving, Enhancing, and Transforming our Community" From: Caseres, Luis <Lcaseres@miamigov.com> Sent: Thursday, December 16, 2021 3:18 PM To: Gomez Jr., Francisco (Frank) <FGomez@miamigov.com>; Quevedo, Terry <TQuevedo@miamigov.com> Subject: FW: COI_RJ Heisenbottle Architects Exp 12/11/2021 Good afternoon, Please review and approve. DocuSign Envelope ID: 5BA19B1C-BA8C-4F48-8930-AED52DD499E6 CITY OF MIAMI DEPARTMENT OF REAL ESTATE AND ASSET MANAGEMENT PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI, FLORIDA AND R.J. HEISENBOTTLE ARCHITECTS, P.A. THIS PROFESSIONAL SERVICES AGREEMENT ("PSA" or "Agreement") made this 3lstday of May in the year 2022 by and between THE CITY OF MIAMI, FLORIDA, a Florida municipal corporation (hereinafter called the "City"), and R.J. HEISENBOTTLE ARCHITECTS, P.A., a Florida profit corporation (hereinafter called the "Consultant"), with offices at 2199 Ponce de Leon Blvd., Suite 400, Coral Gables, FL 33134. RECITAL WHEREAS, the Olympia Theater (the "Theater") and the Olympia Apartments (the "Apartments") are co -located in a building (the "Building") at the southwest corner of NE 2nd Avenue and E Flagler Street. The Building is listed on the National Register of Historic Places, and has been owned by the City since 1975; and WHEREAS, the Apartments portion is ten (10) stories in height, while the Theater portion is four (4) stories high, and attach at the north elevation of the Apartments. Currently the Apartments portion is used for residential purposes, while the Theater portion remains in operation today; and WHEREAS, this vintage 1920s high-rise Building is steel framed and clad in brick masonry and terra cotta, and is currently in need of urgent structural and electrical repairs identified during its 40/50- Year Recertification Report, as provided herein Exhibit "A", as well as other major capital improvements such as the repair and renovation of the exterior brick facade; and WHEREAS, the current Twenty -Seven Million Dollar ($27,000,000.00) Flagler Street Renovation Project, which includes complete roadway reconstruction between Biscayne Blvd. and West 1st Avenue, will have heavy construction activities in front of the Building beginning shortly. These construction activities will produce vibrations that may further destabilize and exacerbate the existing conditions of the Building, with potential critical impact on the exterior fa9ade; and WHEREAS, the City has conducted temporary emergency repairs to protect the safety of its citizens and users, such as internal structural shoring, including the installation of a sidewalk shed to protect pedestrians on East Flagler Street and SW 2nd Avenue; and WHEREAS, the Consultant is specialized in terra cotta restoration, with the experience and expertise needed to perform an assessment/inspection of the fagade, and provide a written report on the methodology that will be used to properly secure and stabilize the same until repairs are possible. In addition, any pinning or removal of any terra cotta or brick pieces to prevent them from falling Page 1 of 108 DocuSign Envelope ID: 5BA19B1C-BA8C-4F48-8930-AED52DD499E6 ("Services") must also be undertaken forthwith by the Consultant until the long-term restoration can be performed; and WHEREAS, pursuant to the City Manager's emergency finding, which determined that the circumstances surrounding the Building constitute a valid public emergency, it is most advantageous for the City to waive requirements established in Section 287.055, Florida Statutes, otherwise known as the "Consultants' Competitive Negotiation Act," to select the Consultant. Said Section of the Statutes allows for exemptions to these requirements in emergency situations, as stated in Subsection (3)(a)(1), entitled "Public Announcement and Qualifications Procedures," whereby the City Manager as "Agency Head" may declare an emergency. Otherwise, the lengthy process involved would have delayed the vital stabilization of the Building, with the inherent loss of operational revenue, and would have caused increased delays and costs for the Flagler Street Renovation Project as well. WITNESSETH, that the City and the Consultant, for the considerations herein set forth, agree as follows: Section 1. Recitals and Incorporations. The foregoing recitals are true and correct and hereby incorporated into and made a part of this Agreement. Section 2. Scope of Services. The Consultant will be assigned to assist the City's Department of Real Estate and Asset Management ("DREAM"), in collaboration with the City's Office of Capital Improvements ("OCI"), or its designee, and shall perform the Services, as outlined herein Exhibit "B" (the "Project"), which is incorporated by reference and made a part of this Agreement. The Consultant represents to the City, that Consultant is now, upon execution of this Agreement, and shall at all times during the term of this Agreement remain fully qualified, competent, and capable to perform the Services under this Agreement. Section 3. Remuneration, Audit and Inspection. A. The Consultant shall receive Seven Hundred Ninety -Five Thousand One Hundred Ninety -Five Dollars and Fifty -Four Cents ($795,195.54) for the Services specified herein Exhibit "B." The City, as it may deem in its best interest, reserves the right to request additional related services to be provided by the Consultant. Any additional Services in excess, shall be negotiated and pre -approved in writing by the City Manager, or designee, prior to the Services being rendered. The Consultant will invoice the City monthly. The amount of each invoice will be based upon the Consultants estimated percentage of completion for each task, as enumerated in Exhibit "B." B. The Consultant shall not be entitled to any employment emoluments and, as such, the Consultant shall be required to complete Internal Revenue Services ("IRS") Form W-9, prior to execution of this Agreement. Further, the Consultant expressly acknowledges that Consultant, or any of its subconsultants/subcontractors, shall not acquire status, benefits, or rights as a City employee, temporary or permanent, classified or unclassified, by virtue of this Agreement. C. Unless otherwise specifically provided herein Exhibit "B", pursuant to the Florida Prompt Payment Act, payment will be made within forty-five (45) days after receipt of Consultant's invoice, which shall be accompanied by sufficient supporting documentation and contain sufficient detail, to allow proper audit of expenditures, should the City require one to be performed. D. The City may, at reasonable times, and for a period of up to three (3) years following the date of final payment by the City to the Consultant under the Agreement, audit, cause to be audited, inspect, or cause Page 2 of 108 DocuSign Envelope ID: 5BA19B1C-BA8C-4F48-8930-AED52DD499E6 to be inspected, those books and records of the Consultant which are related to Consultant's performance under the Agreement. The Consultant agrees to maintain such books and records at a location within the City for a period of three (3) years after final payment is made under the Agreement. Section 4. Term. The term of this Agreement shall take effect upon the date written above upon its execution by the authorized officers and shall be effective until final completion of the Project and final payment is made to the Consultant. The City, acting by and through its City Manager, shall have the option to extend or terminate the Agreement for convenience, that is, for any or no cause. Section 5. Termination. This Agreement may be terminated at any time at the sole discretion of the City Manager, with or without cause. In the event of termination of this Agreement for any reason with or without cause, Consultant shall not have recourse to any City Grievance or Disciplinary Procedure. In the event of termination, Consultant will be compensated for actual services rendered up to and including, date of termination. Section 6. Relationship Between Parties. A. Consultant, under the terms and conditions of this Agreement, is an independent contractor and not a City employee. As Consultant is an independent contractor, Consultant shall not be entitled to any employment emoluments. Access and use of City property shall be at the sole discretion of the City Manager. Consultant acknowledges that such access to and use of City property does not alter Consultant's status as an independent contractor. B. Other than as legally required by Consultant in rendering their professional opinion(s), all other documents, information, materials, reports, and work products developed by the Consultant in performing the Services pursuant to this Agreement are, and shall remain, the property of the City. Consultant understands and agrees that any information, document, report, materials, work products, or any other material whatsoever which is given by the City to Consultant, or which is otherwise obtained or prepared by Consultant pursuant to, or under the terms of this Agreement, is and shall at all times remain the property of the City. Consultant agrees not to use any such information, document, report, work product, or material for any other purpose whatsoever without the written consent of City, which may be withheld or conditioned by the City, in its sole discretion. C. Consultant shall work with the City to develop and undertake the schedule necessary to provide the Services as needed by the City. Consultant acknowledges that working with the City to provide necessary scheduling for the Services does not alter their status as an independent contractor and Consultant acknowledges and understands that compensation payment for their time is based upon the standards required by the IRS for payments to an independent contractor. Section 7. Indemnification. The Consultant shall indemnify, hold and save harmless, and defend (at its own cost and expense), the City, its officers, agents, directors, and/or employees, from all liabilities, damages, losses, judgements, and costs, including, but not limited to, reasonable attorney's fees, to the extent caused by the negligence, recklessness, negligent act or omission, or intentional wrongful misconduct of Consultant and persons employed or utilized by Consultant in the performance of this Agreement. These duties will survive the cancellation or expiration of the Agreement. This Section will be interpreted under the laws of the State of Florida, including without limitation and interpretation, which conforms to the limitations of Sections 725.06 and/or 725.08, Florida Statutes, as applicable and as amended. Page 3 of 108 DocuSign Envelope ID: 5BA19B1C-BA8C-4F48-8930-AED52DD499E6 Consultant shall require all sub -consultant agreements to include a provision that each sub -consultant will indemnify the City in substantially the same language as this Section. The Consultant agrees and recognizes that the City shall not be held liable or responsible for any claims which may result from any actions or omissions of the Consultant in which the City participated either through review or concurrence of the Consultant's actions. In reviewing, approving or rejecting any submissions by the Consultant or other acts of the Consultant, the City, in no way, assumes or shares any responsibility or liability of the Consultant or sub -consultant under this Agreement. Ten Dollars ($10.00) of the payments made by the City constitute separate, distinct, and independent consideration for the granting of this Indemnification, the receipt and sufficiency of which is voluntarily and knowingly acknowledged by the Consultant. Section 8. Insurance. The Consultant fully understands and hereby agrees that it shall be the responsibility of the Consultant to secure their own insurance coverage(s), as applicable insurance(s) will not be paid by the City on behalf of the Consultant while performing the Services. Consultant shall maintain insurance coverage(s) and provide evidence of such insurance coverage(s), and in such amounts, as applicable, as may be required by the City's Risk Management Department in Exhibit "C" "Insurance Requirements," hereto and incorporated by this reference. Section 9. Nondiscrimination. The Consultant represents and warrants to the City that Consultant does not and will not engage in discriminatory practices and that there shall be no discrimination in connection with Consultant's performance under this Agreement on account of race, color, gender, religion, age, disability, sexual orientation, marital status, or national origin. Consultant further covenants that no otherwise qualified individual shall, solely by reason of their race, color, gender, religion, age, disability, sexual orientation, marital status, or national origin, be excluded from participation in, be denied services, or be subject to discrimination under any provision of this Agreement. Section 10. Non -Assignment, Successors, and Assigns. The Consultant's professional services are unique in nature and are not assignable. Section 11. Ownership of Documents. The Consultant understands and agrees that any information, document, report, plans, budget, or any other material whatsoever which is given by the City or on behalf of the City to Consultant pursuant to or under the terms of this Agreement is, and shall at all times remain, the property of the City. Consultant agrees not to use any such information, document, report, plans, budget, or other materials without the written consent of the City, which consent may be withheld or conditioned by the City as the owner thereof. Section 12. Public Records. A. Consultant understands that the public shall have access, at all reasonable times, to all documents and information pertaining to City Agreements, subject to the provisions of Chapter 119, Florida Statutes, and agrees to allow access by the City and the public to all documents subject to disclosure under applicable laws. Consultant's failure or refusal to comply with the provisions of this section shall result in the immediate cancellation of this Agreement by the City. B. Consultant shall additionally comply with Section 119.0701, Florida Statutes, including without limitation: (1) keeping and maintaining public records that ordinarily and necessarily would be required of the City to perform this Service; (2) upon request from the City's custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as Page 4 of 108 DocuSign Envelope ID: 5BA19B1C-BA8C-4F48-8930-AED52DD499E6 otherwise provided by law; (3) ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the Agreement term and following completion of the Agreement if Consultant does not transfer the records to the City; (4) upon completion of the Agreement, transfer, at no cost, to the City all public records in possession of the Consultant or keep and maintain public records required by the City to perform the Service, if the Consultant transfers all public records to the City upon completion of the Agreement, the Consultant shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements, if the Consultant keeps and maintains the public records upon completion of the Agreement, the Consultant shall meet all applicable requirements for retaining public records, all records stored electronically must be provided to the City, upon request from the City's custodian of public records, in a format that is compatible with the information technology systems of the City. Notwithstanding the foregoing, Consultant shall be permitted to retain any public records that make up part of its work product solely as required for archival purposes, as required by law, or to evidence compliance with the terms of the Agreement. C. Should Consultant determine to dispute any public access provision required by Florida Statutes, then Consultant shall do so in accordance with the provisions of Chapter 119, Florida Statutes, at its own expense and at no cost to the City. IF THE CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT (305) 416-1800, VIA EMAIL AT PUBLICRECORDSMIAMIGOV.COM, OR REGULAR MAIL AT CITY OF MIAMI OFFICE OF THE CITY ATTORNEY, 444 SW 2ND AVENUE, 9TH FLOOR, MIAMI, FL 33130. THE CONSULTANT MAY ALSO CONTACT THE RECORDS CUSTODIAN AT THE CITY OF MIAMI DEPARTMENT WHO IS ADMINISTERING THIS AGREEMENT. Section 13. Award of Agreement. The Consultant represents and warrants to the City that Consultant has not employed or retained any person or company employed by the City to solicit or secure this Agreement, and that they have not offered to pay, paid or agreed to pay any person any fee, commission, percentage, brokerage fee, finder's fee, or gift of any kind contingent upon or in connection with, the award of this Agreement. Section 14. Compliance with Federal, State, and Local Laws. The Consultant understands that agreements between private entities and local governments are subject to certain laws and regulations, including laws pertaining to open public meetings, public records, conflicts of interest, procurement procedures, record keeping, etc. Consultant agrees to comply with, and to observe all applicable laws, codes, and ordinances, as they may be amended from time to time. Section 15. Notices. All notices or other communications required under this Agreement shall be in writing and shall be given by hand -delivery or by registered, or certified U.S. Mail, return receipt requested, addressed to the other party at the address indicated herein or to such other address as a party may designate by notice given, as herein provided. Notice shall be deemed given on the day on which personally delivered; or if by U.S. Mail, on the fifth day after being posted or the date of actual receipt, whichever is earlier. Page 5 of 108 DocuSign Envelope ID: 5BA19B1C-BA8C-4F48-8930-AED52DD499E6 To Consultant: R.J. Heisenbottle Architects, P.A. 2199 Ponce de Leon Blvd, Suite 400 Coral Gables, FL 33134 Richard@rjha.net To the Cit City Manager's Office ATTN: Arthur Noriega V, City Manager City of Miami 444 SW 2nd Avenue, 10' Floor Miami, FL 33130 Department of Real Estate and Asset Management ATTN: Jacqueline Lorenzo, Assistant Director City of Miami 444 SW 2nd Avenue, 3rd Floor Miami, FL 33130 Department of Procurement ATTN: Annie Perez, CPPO Director/Chief Procurement Officer City of Miami 444 SW 2nd Avenue, 6th Floor Miami, FL 33130 Office of the City Attorney ATTN: Victoria Mendez, City Attorney City of Miami 444 SW 2nd Avenue, Suite 945 Miami, FL 33130 Section 16. Contingency Clause. Funding for this Agreement is contingent upon the availability of funds and continued authorization of City activities, and the Agreement is subject to (a) amendment due to lack of funds, reduction of funds, and/or change in regulations or the Code, upon written notice, or (b) termination pursuant to Section 5 hereof. Section 17. Severability. If this Agreement contains any provision found to be unlawful, the same shall be deemed to be of no effect and shall be deemed stricken from this Agreement without affecting the binding force of this Agreement as it shall remain after omitting such provision. Section 18. Miscellaneous. A. The Agreement shall be construed and enforced according to the laws of the State of Florida. The parties hereto agree that venue for all federal, state, and local matters, if any, arising under the Agreement shall be in the applicable respective federal, state, and/or local courts located in Miami -Dade County, Florida. Each party waives any defense, whether asserted by motion or pleading, that the aforementioned courts are an improper or inconvenient venue. Moreover, the parties' consent to the personal jurisdiction of the aforementioned courts and irrevocably waive any objections to said jurisdiction. The parties irrevocably waive any rights to a jury trial. Each party shall pay its own costs and attorney's fees. Page 6 of 108 DocuSign Envelope ID: 5BA19B1C-BA8C-4F48-8930-AED52DD499E6 B. Should any provision, paragraph, sentence, word, or phrase contained in the Agreement be determined by a court of competent jurisdiction to be invalid, illegal, or otherwise unenforceable under the laws of the State of Florida or the City of Miami, such provision, paragraph, sentence, word, or phrase shall be deemed modified to the extent necessary in order to conform with such laws, or if not modifiable, then the same shall be deemed severable, and in either event, the remaining terms and provisions of the Agreement shall remain unmodified and in full force and effect or limitation of its use. C. No waiver or breach of any provision of the Agreement shall constitute a waiver of any other breach or of any subsequent breach of the same or any other provision hereof, and no waiver shall be effective unless made in writing. D. The Agreement constitutes the sole and entire agreement between the parties hereto relating to the subject matter hereof and correctly sets forth the rights, duties, and obligations of each to the other as of its date. Any prior agreements, promises, negotiations, or representations not expressly set forth in the Agreement, including the Exhibits hereto, are of no force and effect. No modification to, supplement of, deletion from, amendment or addition to the Agreement shall be valid unless in writing and executed by the properly authorized representatives of the parties hereto. Section 19. Survival. The parties acknowledge that the obligations in this Agreement will survive the term, termination, and cancellation hereof. Accordingly, the respective obligations of the Consultant and the City under this Agreement shall survive termination, cancellation, or expiration hereof. Section 20. Counterparts; Electronic Signatures. This Agreement may be executed in counterparts, each of which shall be an original as against either party whose signature appears thereon, but all of which taken together shall constitute but one and the same instrument. An executed facsimile or electronic scanned copy of this Agreement shall have the same force and effect as an original. The parties shall be entitled to sign and transmit an electronic signature on this Agreement (whether by facsimile, PDF, or other email transmission), which signature shall be binding on the party whose name is contained therein. Any party providing an electronic signature agrees to promptly execute and deliver to the other parties an original signed Agreement upon request. REMAINDER OF PAGE INTENTIONALLY LEFT BLANK Page 7 of 108 DocuSign Envelope ID: 5BA19B1C-BA8C-4F48-8930-AED52DD499E6 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year first above written. WITNESS/ATTEST: R.J. HEISENBOTTLE ARCHITECTS, P.A., a Florida Profit Corporation SrG-P�4a{.11� tit I GI4 recA Gr�LMA-Ne4 g»W, Q Print Name, Title Print Name, Title ATTEST: re irm Consultant Seal, if available) ATTEST: DocuSigned by: E46D7560DCr14;fo... Todd B. Hannon, City Clerk (Corporate Seel) agiPC".7" • CITY OF MIAMI, a municipal corporation of the State of Florida DocuSigned by: fy I Nbrit . DocuSig Ili 1CF6C372DD42A Arthur Noriega V, City Manager APPROVED AS TO INSURANCE APPROVED AS TO LEGAL FORM AND REQUIREMENTS: CORRECTNESS: DocuSigned by: Lrreuni Gbod" 2739.,C� 4E7... Ann Marie Sharpe, Director Risk Management Department DoccuSSigned by: Victoria Menc'ez, City Attorney Page 8 of 108 (Matter 22-727) Ds Pr DocuSign Envelope ID: 5BA19B1C-BA8C-4F48-8930-AED52DD499E6 Exhibit "A" 40/50-YEAR RECERTIFICATION REPORT Page 9 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 Rodriguez & Anglin Professional Design, Inc. 12735 SW 42 Terrace Miami, FI 33175 Phone: 305-510-7322 Fax: 305-222-8855 .Irrl} 23, 2021 Cityof Mici 71 Building Department 444 SW 2" `r Avenue Miami, Florida 33130 Attention: Building Dept. Official Folio Number; 01-0112-010-1010 In reference to: 40 Year Electrical Re -certification 174 E Hagler Street Miami Beach, Florida 33131 Dear Building Official: b7 accordance with Suction Still-11(f) of the Code of Miami -Dade County, 1 have /)erfornzecl an ins/)eclion 0f`lhe above referenced buildings and determined, that the building is not electrically safe for continued use. The findings of my inspection are summarized in this Written report thct.follows the Mituniun7 Ins/)eclion Procedural Guidelines for Building Recertification. This report does not preclude the buildingfi'om subsequent inspections as deemed necessary hi' the Building Official. Tn avoid possible misunderstanding, nothing 717 this report should be construed directly or indirectly as a guarantee fnr any portion oldie structure. To the best of my knowledge and ability, this rel)nrl represents an accurate cr1)1)raiscll of the present condition of the building based upon careful evaluation of observed conditions, to the extent reasonably possible. Should you have any questions concerning this report, please feel free to contact me al (305) 510-7322. Sincerely. Digitally signed by Carlos M Rodriguez Date: 2021.07.29 10:38:59.04'00' Carlos AI. Roc6•igue: 1'. E. Electrical Engineer P.E. # 55488 Page 10 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 MINIMUM INSPECTION PROCEDURAL GUIDELINES FOR BUILDING ELECTRICAL RECERTIFICATION INSPECTION COMMENCED INSPECTION MADE BY DATE: July 16, 2021 SIGNATURE: Digitally signed by Carlos M Rodriguez Date: 2021.07_29._ - 10:41109-04'00' INSPECTION COMPLETED: PRINT NAME: Carlos M. Roclrig.uez, PE DATE: July 22, 2021 TITLE: Electrical Engineer MUST BE SIGNED AND SEALED BY ARCHITECT OR ENGINEER ADDRESS: Rodriguez & Anglin Prof. Design 12735 SW 42 Terraces Miami, Florida 33175 Phone: (305) 510-7322 1. DESCRIPTION OF STRUCTURE: a. Name or Title: 174 E Hauler Street b. Street Address: 174 E Fla<,ler Street. Miami. Florida 33131 c. Legal Description: M1AMI NORTH PB B-4I LOTS 1 & 2 & S»FT OF LOT 3 & N4SFT OF LOTS 18-19-20 LESS W 2 IN OF N6SFT OF LOT 2 BLK 121_ LOT SIZE IRREGULAR 75R-14$292 OR 9053-723. d. Owner's Name: CITY OF MIAMI-DEPT OF P&D % CORNERSTONE GROUP. e. Owner's Mail Address: 2121 Ponce de Leon Blvd PH-2 Coral Gables. FI 33134-5224. Building Official Folio Number: 01-01 12-010-1010. Building Code Occupancy Classification: Mixed Use - Residential. h. Present Use: Retail Stores - Theater - Residential Apartment Units. General Description, type of construction, size, number ot'stories and special features: Ten story Buildin<u. Concrete/masonry exterior walls. 80 living. units, adjusted area 88.180 sq.f . Built in 1925. Buildin(, provided with basement. Additions to original structures: No additions noted to structure. Page 11 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 2. ELECTRIC SERVICE: (SERVICE AT I20/208V, 3PH, 4W.) THEATER & RETAIL STORES: (MAIN ELECTRICAL ROOM AT THEATER BASEMENT). a. Size: Phase: Condition: Comments: b. Size: Phase: Condition: Comments: c. Size: Phase: Condition: Comments: d. Size: Phase: Condition: Comments: e. Size: Phase: Condition: Comments: f. Size: Phase: Condition: Comments: Amperage ( 2000 ) Three Phase ( X ) Good ( X ) Fuses ( X ) Single Phase ( ) Fair ( ) Main 1 of 6. Main at MSBA-1. Amperage ( 1600) Fuses ( X ) Three Phase ( X ) Single Phase ( ) Good (X) Fair ( ) Main 2 of 6. Main at MSBA-2. Amperage ( 1200 ) Three Phase ( X ) Good ( X ) Fuses ( X ) Single Phase ( ) Fair ( ) Main 3 of 6. Serve Panel "DRA". Amperage ( 400 ) Fuses ( X ) Three Phase ( X ) Single Phase ( Good (X) Fair ( ) Main 4 of 6. Main at Panel "E" - Fire Pump. Amperage ( 200 ) Fuses ( X ) Three Phase ( X ) Single Phase ( Good (X) Fair ( ) Main 5 of 6. Serves Flagler Street Stores. Amperage ( 200 ) Three Phase ( X ) Good ( X ) Fuses ( X ) Single Phase ( ) Fair ( ) Main 6 of 6. Serves 2nd Avenue Stores. Breakers ( Requires Correction Breakers ( ) Requires Correction Breakers ( ) Requires Correction Breakers ( Requires Correction Breakers ( ) Requires Correction Breakers Requires Correction RESIDENTIAL APARTMENT TOWER: (MAIN ELECTRICAL ROOM AT 6TH FLOOR OF APARTMENT TOWER). a. Size: Phase: Condition: Comments: Amperage ( 2000) Fuses ( X ) Three Phase ( X ) Single Phase ( Good ( X ) Fair ( ) Main 1 of 1. Main Switch. Breakers ( Requires Correction Digitally signed by Carlos M Rodriguez Date: 2021.07.29 10:41:26-04'00' Page 12 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 3. METER AND ELECTRIC ROOM: a. Clearances: b. Comments: 4. GUTTERS: a. Location: b. Taps and Fills: c. Comments: Good ( X ) Fair ( ) Requires Correction ( Meter for Theater & Retail Stores located outside the building. Bank of Meters for Apartment units, House & ATT located in electrical room 6th floor Apartment Tower. Good ( X ) Requires Repair ( ) Good ( ) Requires Repair ( X ) Electrical conductor going in and out thru wire gutter without the proper connector creating a risk for a short circuit in Theater basement. 5. ELECTRICAL PANELS: THEATER & RETAIL STORES: a. Panel # ( MSBA) Location: Main Electrical Room. Basement. Good ( X ) Needs Repair ( ) Switch Gear Section-1 at 120/208v, 3ph, 4w, by Federal Pacific. b. Panel # ( MSBB) Location: Main Electrical Room. Basement. Good ( X ) Needs Repair ( ) Switch Gear Section-2 at 120/208v, 3ph, 4w, by Federal Pacific. c. Panel # ( HSB ) Good ( X ) Location: Main Electrical Room. Basement. Needs Repair ( ) Switch Gear Section-1 at 120/208v, 3ph, 4w, by General Electric. d. Panel # (A/C SB) Location: Main Electrical Room. Basement. Good ( X ) Needs Repair ( ) Switch Gear Section-2 at 120/208v, 3ph, 4w, by General Electric. e. Panel # ( E ) Good(X) f. Panel # ( HDP ) Good ( X ) g. Panel # ( G ) Good ( X ) h. Panel # ( HDB ) Good ( X ) Location: Main Electrical Room. Basement. Needs Repair ( ) General Electric at 120/208v, MF 400A, 3ph, 4w. Location: Main Electrical Room. Basement. Needs Repair ( ) General Electric at 120/208v, MLO 600A, 3ph, 4w. Location: Main Electrical Room. Basement. Needs Repair ( ) General Electric at 120/208v, MLO 100A, 3ph, 4w, Location: Main Electrical Room. Basement. Needs Repair ( ) Square'D at 120/208v, MLO 400A, 3ph, 4w. Digitally signed by Carlos M Rodriguez Date: 2021.07.29 10:41:41-04'00' Page 13 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 i. Panel # ( EG ) Good ( X ) j. Panel # ( SCA ) Good ( X ) k. Panel # (SCA-1) Good ( X ) I. Panel # (SCA-2) Good ( X ) m. Panel # ( W ) Good ( X ) Location: Generator Room. Basement. Needs Repair ( ) Square'D at 120/208v, MCB 60A, 1 ph, 3w. Location: Generator Room. Basement. Needs Repair ( ) Square'D at 120/208v, MCB 500A, 3ph, 4w. Location: Basement. Needs Repair ( ) Square'D at 120/208v, MCB 225A, 3ph, 4w. Location: Left Side of Stage. Needs Repair ( ) Cutler Hammer at 120/208v, MCB 225A, 3ph, 4w. Location: Left Side of Stage. Needs Repair ( ) Cutler Hammer at 120/208v, MLO, 3ph, 4w. n. Panel # ( S2 ) Location: Right Side of Stage. Good ( X ) Needs Repair ( ) General Electric at 120/208v, MLO 100A, 3ph, 4w. o. Panel # ( EB ) Good ( X ) p. Panel # ( H ) Good ( X ) Location: Right Side of Stage-Flagler Alley Corridor. Needs Repair ( ) Square'D at 120/208v, MCB 100A, 1 ph, 3w. Location: Corridor 2nd Floor. North Side. Needs Repair ( ) Square'D at 120/208v, MLO 225A, 3ph, 4w. q. Panel # (MCP-C) Location: Corridor 2nd Floor. North Side. Good ( X ) Needs Repair ( ) Square'D at 120/208v, MLO 600A, 3ph, 4w. r. Panel # ( L ) Good ( X ) s. Panel # ( 2L ) Good ( X ) t. Panel # ( 2R ) Good(X) u. Panel # ( M ) Good ( X ) Location: Women's Chorus 2nd Floor. North Side. Needs Repair ( ) Square'D at 120/208v, MLO, 3ph, 4w. Location: Electrical Closet 2nd Floor. North Side. Needs Repair ( ) Square'D at 120/208v, MLO 225A, 3ph, 4w. Location: Electrical Closet 2nd Floor. North Side. Needs Repair ( ) Square'D at 120/208v, MLO 225A, 3ph, 4w. Location: Electrical Closet 2nd Floor. North Side. Needs Repair ( ) Square'D at 120/208v, MCB 200A, 3ph, 4w. 4 Digitally signed by Carlos M Rodriguez Date: 2021.07.29 10:41:56-04'00' Page 14 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 v. Panel # ( CS ) Good ( X ) Location: Mezzanine. Needs Repair ( ) Square'D at 120/208v, MLO 225A, 3ph, 4w. w. Panel # (MCPB) Location: Projection Room. Good ( X ) Needs Repair ( ) Square'D at 120/208v, MCB 200A, 3ph, 4w. x. Panel # ( P ) Good ( X ) y. Panel # ( ACA ) Good(X) z. Panel # ( MCC ) Good ( X ) Location: Projection Room. Needs Repair ( ) General Electric at 120/208v, MLO 200A, 1ph, 3w. Location: Chiller Room. Needs Repair ( ) Square'D at 120/208v, MLO 400A, 3ph, 4w. Location: Chiller Room. Needs Repair ( ) General Electric at 120/208v, MLO 800A, 3ph, 4w. RESIDENTIAL APARTMENT TOWER: a. Panel # ( DPA ) Good ( X ) b. Panel # ( DPB ) Good(X) c. Panel # (1 E ) Good ( X ) d. Panel # (2H ) Good ( X ) e. Panel # (3H ) Good ( X ) f. Panel # ( EDP ) Good(X) g. Panel # (4H ) Good(X) Location: Main Electrical Room. 6th Floor. Needs Repair ( ) Siemens at 120/208v, 3ph, 4w, MCB 600A. Location: Main Electrical Room. 6th Floor. Needs Repair ( ) Siemens at 120/208v, 3ph, 4w, MLO 1000A. Location: Low Voltage Room. 6th Floor. Needs Repair ( ) Siemens at 120/208v, 3ph, 4w, MLO 150A. Location: Low Voltage Room. 6th Floor. Needs Repair ( ) Siemens at 120/208v, 3ph, 4w, MLO 225A. Location: Low Voltage Room. 6th Floor. Needs Repair ( ) Siemens at 120/208v, 3ph, 4w, MLO 225A. Location: Equipment Room. Roof. Needs Repair ( ) General Electric at 120/208v, MLO 600A, 3ph, 4w. Location: Roof. Needs Repair ( ) Siemens at 120/208v, 3ph, 4w, MCB 150A. Digitally signed by Carlos M Rodriguez Date: 2021.07:29 10:42:12-04'00' Page 15 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 h. Panel # (T-Mobil) Location: Roof. Good ( X ) Needs Repair ( ) 120/208v, MCB 200A, 3ph, 4w. i. Panel # (5H ) Good ( X ) J. Panel # (STO) Good ( X ) k. Panel # ( A ) Good ( X ) Location: Cooling Tower 6th Floor. Needs Repair ( ) Siemens at 120/208v, 3ph, 4w, MLO. Location: Storage 3rd Floor. Needs Repair ( ) Siemens at 120/208v, 3ph, 4w, MLO 125A. Location: Typical Apartment Unit. Needs Repair ( ) Siemens at 120/208v, 3ph, 4w, MLO 125A. 6. BRANCH CIRCUITS: a. Identified: Yes ( X ) Must be Identified b. Conductors: Good ( X ) Deteriorated ( ) c. Comments: 7. GROUNDING OF SERVICE: ( ) Must be Replaced a. Condition: Good ( X ) Repairs Required b. Comments: 8. GROUNDING OF EQUIPMENT: a. Condition: Good ( X ) Repairs Required ( ) b. Comments: 9. SERVICE CONDUITS / RACEWAYS: a. Condition: Good ( X ) b. Comments: Repairs Required ( ) 10. SERVICE CONDUCTORS AND CABLES: a. Condition: Good ( X ) b. Comments: 11. TYPES OF WIRING METHODS: a. Condition: Conduit Raceways: Good ( X ) Conduit PVC: Good ( ) NM Cable: Good ( ) BX Cable: Good ( ) Repairs Required Repairs Required ( ) Repairs Required ( ) Repairs Required ( ) Repairs Required ( ) 6 Dgitally signed by Carlos M Rodriguez Date: 2021.07.29 10 43.41-04'00' Page 16 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 12. FEEDER CONDUCTORS: a. Condition: Good ( X ) Repairs Required b. Comments: 13. EMERGENCY LIGHTING: a. Condition: Good ( ) Repairs Required ( X ) b. Comments: Building provided with generators one to serve the theater 7 the second one serving the apartment tower. Some battery backup emergency lights are located in the theater service areas with a few requiring battery replacement. see additional comments at the end of the report. 14. BUILDING EGRESS ILLUMINATION: a. Condition: Good ( ) Repairs Required ( X ) b. Comments: Few egress lighting fixtures by emergency stairs needs the replacement of lenses cover. 15. FIRE ALARM SYSTEM: a. Condition: Good ( ) Repairs Required ( X ) b. Comments: Theater & Apartment tower provided with Intelligent & Addressable Fire Alarm control panels located at Lobby of apartment tower. Nevertheless some of the theater bathrooms are missing fire alarm notification, as well as the lighting cove and projection room. 16. SMOKE DETECTORS: a. Condition: Good ( X ) Repairs Required ( ) b. Comments: 17. EXIT LIGHTS: a. Condition: Good ( X ) Repairs Required b. Comments: Battery backup type. 18. EMERGENCY GENERATOR: a. Condition: Good ( X ) Repairs Required ( ) b. Comments: Theater & Apartment tower provided each with a generator to cover critical loads. 19. WIRING IN OPEN OR UNDER COVER PARKING GARAGE AREAS: a. Condition: Good ( ) Repairs Required b. Comments: N/A. 7 Digitally signed by Carlos M Rodriguez Date: 2021.07.29 10:42:31-04'00' Page 17 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 20. OPEN OR UNDERCOVER PARKING SURFACE AND SECURITY LIGHTING: a. Condition: Good ( X ) Repairs Required b. Comments: 21. SWIMMING POOL WIRING: a. Condition: Good ( ) Repairs Required b. Comments: N/A. 22. WIRING OF MECHANICAL EQUIPMENT: a. Condition: Good ( X ) Repairs Required ( ) b. Comments: 23. GENERAL ADDITIONAL COMMENTS: 1) Building provided with a full coverage automatic sprinkler system. 2) Electrical conductor going in and out thru wire gutter without the proper connector creating a risk for a short circuit in Theater basement. See photos 1 & 2. 3) Some battery backup emergency lights in the Theater service areas requiring repairs: - Emergency Lighting in Main Electrical Room, needs battery replacement. - Emergency Lighting in Generator Room needs light bulb replacement. - Exit Sign/Emergency Lighting Combo in Corridor 2nd Floor North Side, needs battery replacement. - Missing exit sign in Lighting Cove Room of Theater. 4) Seal off fire wall penetrations in Main Electrical Room to Generator Room. Theater. See photo 3. 5) Fire Alarm System in Theater fails to accomplish full coverage: - Missing Fire Alarm notification in most service bathrooms. - Janitor Room in Second Floor Corridor North Side of Theater missing smoke detector. - Missing Fire Alarm notification in Projection Room Theater. - Missing Fire Alarm notification in Lighting Cove Room. (Above Ceiling). 6) Egress lighting fixture by emergency stairs needs the replacement of protective tense cover. See photo 4 (Light Fixture Marked in Red). 7) Theater Diesel Generator seems to be leaking oil as you can see in the attached photo 5. A call for maintenance service or replacement is needed, this generator runs the critical loads as emergency lighting and exit signs of the theater. Digitally signed by Carlos M Rodriguez Date: 2021.07.29 10:42:47-04'00' 8 Page 18 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 PI IOT0 I . 9 Page 19 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 I0 Page 20 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 PI -SOT• 3 Page 21 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 f'HOT• 4 12 Page 22 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 PI-IO1O5 l; Page 23 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 CERTIFICATION OF COMPLIANCE WITH PARKING LOT ILLUMINATION STANDARDS IN CHAPTER 8C OF THE CODE OF MIAMI-DADE COUNTY DATE: July 23 2021 Re: Folio No. 01-0112-010-1010 Property Address: 174 E Flagler Street, Miami, FI 33131 Building Description: Mixed use - Retail stores, Theater & Residential Apartment Building. The undersigned states the following: BUILDING NOT PROVIDED WITH PARKING. I am a Florida registered professional engineer or architect with an active license. 2. On N/A , at N/A , I measured the level of illumination in the parking lot(s) serving the above referenced building. 3. Maximum N/A foot candle per SF, Minimum N/A foot candle per SF, Minimum to Maximum ratio N/A : N/A . foot candle N/A average per SF. The level of illumination provided in the parking lot(s) meets the minimum standards for the occupancy classification of the building as established in Section 8C-3 of the Code of Miami -Dade County. Digitally signed by Carlos M Rodriguez Date: 2021.07.29 10:43:09-04'00' Signature and Seal of Architect or Engineer Carlos M. Rodriquez (Print Name) Page 24 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 Olk Eastern Engineering Group TO: City of Miami, Building Department Official FROM: Gonzalo A. Paz, PE Structural Engineer, FL Reg. No. 60734 DATE: July 12th, 2021 RE: 40-Year Structural Recertification 174 E Flagler St, MiamiFL 33131 On July 6th, 2021, 1 performed an inspection of the buildings at the above -mentioned address to assess a 40-year structural recertification. Based on the visual inspection of exposed structural members, the buildings NEEDS STRUCTURAL REPAIRS TO COMPLY WITH THE 40-YEAR CERTIFICATION. There was no destructive testing done at the buildings and none of the covered structural members could be visually inspected. As a routine matter, to avoid possible misunderstandings, nothing in this report should be construed directly or indirectly as a guarantee for any portion of the structure. To the best of my knowledge and ability, this report represents an accurate appraisal of the present condition of the buildings based upon careful evaluation of observed conditions, to the extent reasonably possible. Required Structural Repairs: Theater Portion of Building: Item 1 - Picture No. A 1 & A2: Theater Portion of Building: Property Room (1 st floor). Minor concrete spalling in bottom of concrete slab. Patching will suffice. Item 2 - Picture No. A3: Theater Portion of Building: Laundry Room (2nd floor). Extensive concrete spalling in bottom of concrete slab. Structural repairs required. Item 3 - Picture No. A4: Theater Portion of Building: Dressing Room (2nd floor). Concrete spalling in framing system of one-way clay tile & concrete joist slab. Structural repairs required. Item 4 - Picture No. A5: Theater Portion of Building: Roof of Storage Room (3rd floor). Water ponding on roof clue to draining problems. Root -draining system shall be repaired to allow run-off water evacuation. Page 25 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 Item 5 - Picture No. A6: Theater Portion of Building: A/C Plenum Room (4th floor). Steel framing support of A/C equipment with signs of extensive corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel elements shall be coated painted. Item 6 - Picture No. A7 & A8: Theater Portion of Building: Crew/Dressing Room (3rd floor). Concrete slab and main steel beam with signs of extensive corrosion, extensive steel delamination. Damaged members shall be repaired or replaced. Corrosion shall be removed, and steel beam shall be coated painted. There are signs of previous repairs that have not solved the problem and that the current structure could be seriously damaged and subjected to high stress, so we recommend an immediate shoring of this portion of the structure. Item 7 - Picture No. A9 & A 10: Theater Portion of Building: AHU Room (4th floor). Cracking in the concrete encasement of the steel beam and cracking in the clay brick encasement of the steel column reveals large vibration in the building due to AHU equipment. Item 8 - Picture No. All: Theater Portion of Building: AHU Room (4th floor). Roof steel beam with signs of extensive corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed, and steel beam shall be coated painted. Item 9 - Picture No. A 12: Theater Portion of Building: Upper Balcony Concrete Stair (4th floor). Large concrete crack in the stair concrete slab with signs that it is going down and could collapse. It must be immediately shored up and people must be prevented from accessing it. Structural repair required. Item 10 - Picture No. A13 & A14: Theater Portion of Building: Balcony Bleacher. Minor concrete spalling in bottom of concrete slab. Patching will suffice. Item l I -Picture No. A15 & A16: Theater Portion of Building: Balcony Bleacher. There is trash and remains of construction materials under the structure. Must be removed. Item 12 - Picture No. A 17 & A18: Theater Portion of Building: Balcony Bleacher. Main steel beams and steel girder trusses with signs of slight corrosion. Corrosion shall be removed, and steel beam shall be coating painted. We recommend hiring a company specialized in steel corrosion protection to receive maintenance recommendations as well as the best materials applicable to our building. Item 13 - Picture No. A 19 & A20: Theater Portion of Building: Exterior Fire Stair. Steel framing with signs of corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coating painted. Item 14 - Picture No. A21 & A22: Theater Portion of Building: Roof Precast Concrete Tile Deck with extensive concrete spalling in the precast concrete tile. Structural repair required. Corrosion shall be removed, reinforcing rebars coated painted and apply concrete repair material. Item 15 - Picture No. A23 & A24: Theater Portion of Building: Roof with signs of water penetration through the exterior walls shall be repaired. Item 16 - Picture No. A25: Theater Portion of Building: Exterior Maintenance Stair. Steel framing with signs of heavy corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coated painted. Page 26 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 Item 17 - Picture No. A26, A27 & A28: Theater Portion of Building: Chiller and A/C equipment steel framing with signs of heavy corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed, and steel framing shall be coated painted. Item 18 - Picture No. A29: Theater Portion of Building: Chiller Ducts. Ducts covering framing have signs of corrosion and damage. Damaged members shall be repaired or replaced. Corrosion shall be removed, and the framing of the ducts must be coated painted. Item 19 - Picture No. A30: Theater Portion of Building: Balcony Railing. Steel framing has signs of heavy corrosion. Damaged members must be repaired or replaced. Corrosion must be removed, and steel framing shall be coated painted. Residential Portion of Building: Item 20 - Picture No. B1, B2: Residential Portion of Building: There are some fallen wall tiles, some partially broken, and some in danger of possibly falling. All the ornamental elements of the facade must be carefully reviewed by specialized personnel. The damaged ornamental elements must be replaced and their attachment to the building wall must be verified. Extend the scaffolding shade protection to the south along the SE 2nd Avenue Item 21 - Picture No. B3 & B4: Residential Portion of Building: Dressing Room 8 (2nd Floor). Extensive concrete spalling in framing system of one-way clay tile & concrete joist slab. It must be immediately shored up and it must be forbidden for anybody to access this room. Structural repair is required. Item 22 - Picture No. B5 & B6: Residential Portion of Building: Several Floors. Perimeter Steel Beam with signs of extensive corrosion. Damaged members must be repaired or replaced. Corrosion must be removed, and steel beam shall be coating painted. Item 23 - Picture No. B7 & B8: Residential Portion of Building: Roof of Stars (loth floor). Extensive concrete spalling at the bottom of concrete slab. Structural repair is required. Item 24 - Picture No. B9 & Bl 0: Residential Portion of Building: There are Several Cracks in the Clay Brick Masonry Wall. Repair is Required. Patching Will Be Enough to Avoid Any Water Penetration. Item 25 - Picture No. B11 & B12: Residential Portion of Building: Two windows damaged. repair is required. Item 26 - Picture No. B13 & A14: Residential Portion of Building: Chiller Steel Framing with Signs of Heavy Corrosion. Damaged Members must Be Repaired or Replaced. Corrosion must be Removed, and Steel Framing must be Coated Painted. Item 27 - Picture No. B15 & B16: Residential Portion of Building: Smalls RTU with straps damaged and/or missing. These missing items must be provided. Item 28 - Picture No. B17 & B18: Residential Portion of Building: Exterior Fire Stair. Steel decking framing has signs of corrosion. Damaged members must be repaired or replaced. Corrosion must be removed, and steel framing must be coated painted. Page 27 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 Item 29 - Picture No. B 19: Residential Portion of Building: Exterior Upper Roof Ladder. Steel framing with signs of heavy corrosion. Damaged members Trust be repaired or replaced. corrosion must be removed, and steel framing must be coated painted. Item 30 - Picture No. B20 & B21: Residential Portion of Building: Storefront Security Rolling Gates steel framing with signs of heavy corrosion in the bottom connection of the columns. Damaged members must be repaired or replaced. Corrosion must be removed, and steel framing Trust be coated painted. Item 31 - Picture No. B22 & B23: Residential Portion of Building: Canopy Steel Hanger (tension member) with signs of corrosion. Damaged members must be repaired or replaced. corrosion must be removed, and steel framing must be coated painted. Item 32 - Picture No. B24: Residential Portion of Building: At Roof, there is trash and remains of construction materials. Must be removed. If you have any additional questions or comments, please do not hesitate to conctact me at: (305) 599-8133 Sincerely, Gonzalo A. Paz, PE Structural Engineer Eastern Engineering Group. ``0 NZpLOi.r.qiA %#,i `• 0 ••"GENSF �c,'-: • No 60734 • • ▪ * • • '9 '. STATE OF Q .:7#'F O R IOq'• G� .` �zzi� CIONA ;Nx`‘ss* I THESE IiEi• WAS BEEN O!GITALLY BONED ANO SEALED ,ONZALO A. FAZ, PE ON THE DATE ADJACENT TO SEAL. PR,NTEO COPES OF THIS DCCU1 ENT ARE NO1 CONSIDERED SSGNED AND SEALED AND THE %NATURE !JUST HE VERIFIED ON All ELECTRONIC COPIES. Jul 29,2021 Gonzalo A Paz Digitally sig ned by Gonzalo A Paz D V: c=US, o=unaffiliated, ou=A01410C00000172ECA64 DA 000001AEE, cn=Gonzalo A Paz Date: 2021.07.29 11:0858-04'00' Page 28 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 CERTIFICATION OF COMPLIANCE WITH PARKING LOT GUARDRAILS REQUIREMENTS IN CHAPTER 8C OF THE CODE OF MIAMI-DADE COUNTY DATE: July 12nd, 2021 Re: Case No. Property Address: 174 E Flaqler St, Miami, FL 33131 Theater Portion of Building: A Four-story building. Floors framing of structural concrete slab over steel beams .(encased in concrete) supported on steel columns fencasecl in clay brick). Seating balcony (bleachers) framing of concrete slab over main steel framing beams & steel girder truss supported on steel columns (encased in clay brick). Roof framing of precast reinforced concrete plank sheathing over steel beams & steel girder trusses supported on steel columns (encased in clay brick). Ground floor of concrete slab on grade. Basement stage framing of flat concrete slab over concrete columns foundation presumably to be wall footing Building Description: under clay brick masonry walls and spread footing under steel columns. Mechanical stage platform with framing of wood planks deck over steel beams supported on steel lifting screws. Residential Portion of Building: A Ten -Story building. Floors & Roof Framine System of One -Way Clay Tile & Concrete Joist Slab Over Steel Beams (Encased in Concrete) Supported on Steel Columns (Encased in Clay Brick). Ground floor of concrete slab on grade. Foundation presumably to be wall footing under clay brick masonry walls and spread footing under steel columns. The undersigned states the following: I am a Florida registered professional engineer or architect with an active license. On July 6th, 2021, I inspected the parking lots servicing the above referenced building for compliance with Section 8C-6 and determined the following (check only one): [X] The parking lot(s) is not adjacent to or abutting a canal, lake or other body of water. The parking lot(s) is adjacent to or abutting a canal, lake or other body of water and parked vehicles are protected by a guardrail that complies with Section 8C-6 of the Miami -Dade County Code. [ ] The parking lot(s) is adjacent to or abutting a canal, lake or other body of ����111 11/��i1� water and parked vehicles are not protected by a guardrail that complies with `%%`NZA. O q: p�',Section 8C-6 of the Miami -Dade County Code. I have advised the property \-?.•��CENSF•• ,pwner that he/she must obtain a permit for the installation of the guardrail and Sbtain all required inspection approvals to avoid enforcement action. • [1 No 60734 *•• 'o'. STATE OF •0 .� . i�'c‘''c� O R 10 P• . -- • ��s/ONA; ;0%`` Ju129,2021 rrrESE t1E1' RAS BEEN Dw1TALLY SltNFD AND SEALED BY C082AL0 A_ PAi, PE ON THE CATE AOJACEN; TO THE S. PR'\ ED COP,ES OF T.S COCutIENT ARE 'Ar CONS DEREO SONEO AND SEALED AND tPi SGNA!URE VuST BE VERY tED CN ANY EL+"., - Signature and Seal of Architect or Engineer (Gonzalo A. Paz, PE. No. 687 34) Gonzalo A Paz Page 29 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 MINIMUM INSPECTION PROCEDURAL GUIDELINES FOR BUILDING STRUCTURAL RECERTIFICATION ```ooNZALOA�A/,,,' $ .•'•\..GENS� q� ''. �.. INSPECTION COMMENCED INSPECTION4I 13E :60734 DATE: July 6th, 2021 SIGNATURES ,k INSPECTION COMPLETED: PRINT NAME _ �'nzaPoTAT� OF P• I• <v�� • �tyR10P•'��� ..` i:11"" MUST BE SIGNED AND SEALED ADDRESS: Eastern Engineering Group BY ARCHITECT OR ENGINEER 3401 NW 82"d Ave, Suite-370 DATE: July 12`h, 202I TITLE: Structuit0 Gonz ▪ .,,,d'' Miami, Florida 33122 alo A K▪ ;o«OO , AIL aor.areale PI -LONE: (305) 599-8133 PazA°': 202713129 nuoz .ro Jul 29, 2021 1. DESCRIPTION OF STRUCTURE: a. Name of Title: 174 E Hagler St b. Street Address: 174 E Flagler St. Miami. FL 3313 I THESE IfEV HAS BEEN DUALLY SCNED AND SEALED BY GONZA.O A PAZ. PE ON THE DATE ARACENi TO THE SEA. PRINTED CO2IES o THIS ODDUVENT ARE NT CONSIDERED SIGNED MD SEALED AND THE SIGNATURE }MST SE VERF1ED ON AMY ELECTRONIC CC=DES. c. Legal Description: MIAMI NORTI-1 PB B-41 LOTS I & 2 & SSSFT OF LOT 3 & N 45FT OF LOTS 18-19-20 LESS W 2 IN OF N65FT OF LOT 2 BLK 121 LOT SIZE IRREGULAR 75R-148292 - OR 9053-723 d. Owner's Name: CITY OF MIAMI-DEPT OF P&D % CORNERSTONE GROUP e. Owner's Mail Address: 2121 PONCE DE LEON BLVD PH-2. CORAL GABLES. FL 33134-5224 1'. Building Official Folio Number: 01-0112-010-1010 Building Code Occupancy Classification: Theater Building: Assembly Group A- I & Commercial & Residential Building.: Business Group B. h. Present Use: Theater & Commercial & Residential Building General Description, type of construction, size, number of stories and special features: Theater Portion of Building: A Four-story building.. Floors framing of structural concrete slab over steel beams (encased in concrete) supported on steel columns (encased in clay brick). Seating balcony (bleachers) framing of concrete slab over main steel framing beams & steel girder truss supported on steel columns Page 30 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 J• (encased in clay brick). Roof framing of precast reinforced concrete Rua. sheathing over steel beams & steel girder trusses supported on steel columns (encased in clay brick). Ground floor of concrete slab on grade Basement stage framing of flat concrete slab over concrete columns foundation presumab y to be wall fl ooting under clay brick masonry walls and spread footing under steel columns. Mechanical stage platform with framing_ of wood planks deck over steel beams supported on steel lifting screws. Residential Portion of Building: A Ten -Story building_. Floors & Roof Framing System of one-way clay tile & concrete joist slab over steel beams (Encased in Concrete) supported on steel columns (Encased in Clay Brick). Ground floor of concrete slab on grade. Foundation presumably to be wall footing under clay brick masonry walls and spread footing under steel columns. Additions to original structure: No. 2. PRESENT CONDITION OF STRUCTURE: a. General alignment (note good, fair, poor, explain if significant): 1. Bulging: Good. 2. Settlement: Fair 3. Deflections: None Visible 4. Expansion: None Visible 5. Contraction: None Visible b. Portions showing distress (note beams, columns structural walls, floors, roofs, other). Theater Portion of Building: Item 1 - Picture No. A I & A2: Theater Portion of Building: Property Room fist Floor). Minor concrete spalling in bottom of concrete slab. Patching will suffice Item 2 - Picture No. A3: Theater Portion of Building: Laundry Room (2nd Floor) Extensive concrete spalling in bottom of concrete slab. Structural repair required. Item 3 - Picture No. A4: Theater Portion of Building: Dressing Room (2nd Floor), Concrete spalling in framing..stem of one-way clay tile & concrete joist slab. Structural repair required. Item 4 - Picture No. A5: Theater Portion of Building: Roof of Storage Room i3rd Floor). Water ponding on roof due to drain problems. Roof drain system shall be repaired to allow run-off water evacuation Page 31 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 Item 5 - Picture No. A6: Theater Portion of Building: A/C Plenum Room f4th Floor). A/C E uipment steel framing support with signs of extensive corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel elements shall be coating painted. Item 6 - Picture No. A7 & A8: Theater Portion of Building: Crew/Dressing Room f3rd Floor). Concrete slab and main steel beam with signs of extensive corrosion, extensive steel delamination. Damaged Members Shall Be Repaired or Replaced. Corrosion shall be removed & steel beam shall be coatingpainted. There are signs of previous repairs that have not solved the problem and that the current structure could be seriously damaged and subjected to high stress. so we recommend an immediate shoring of this portion of the structure. Item 7 - Picture No. A9 & A10: Theater Portion of Building: AHU Room (4th Floor). Cracking in the concrete encasement of the steel beam & cracking in the clay brick encasement of the steel column reveals large vibration in the building due to AHU equipment. Item 8 - Picture No. A l 1: Theater Portion of Building: AHU Room 1_4th Floor), Roof steel beam with signs of extensive corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel beam shalt be coating painted. Item 9 - Picture No. Al2: Theater Portion of Building: Upper balcony concrete stair (4th Floor). Large concrete crack in the stair concrete slab with signs that it is going down and could collapse. It must be immediately shored up and prevent access by people to it. Structural repair required. Item 10 - Picture No. A 13 & A14: Theater Portion of Building: Balcony Bleacher. Minor concrete spalling in bottom of concrete slab. Patching will suffice Item 1 1 - Picture No. A 15 & A 16: Theater Portion of Building: Balcony Bleacher. There is trash and remains of construction materials under the structure must be removed Item 12 - Picture No. A 17 & A 18: Theater Portion of Building: Balcony Bleacher. Main steel beams & steel girder trusses with signs of slight corrosion. Corrosion shall be removed & steel beam shall be coatingpainted. We recommend hiring company specialized in steel corrosion protection to receive maintenance recommendations as well as the best materials applicable to our building Item 13 - Picture No. Al & A20: Theater Portion of Building: Exterior Fire Stair. Steel framing with signs of corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coatingpainted. Item 14 - Picture No. A21 & A22: Theater Portion of Building: Roof precast concrete tile deck with extensive concrete spalling in the precast concrete tile. Page 32 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 Structural repair required. Corrosion shall be removed. reinforcing rebars coating painted and apply concrete repair material. Item 15 - Picture No. A23 & A24: Theater Portion of Building: Roof with signs of water penetration thru the exterior walls. Shall be repaired. Item 16 - Picture No. A25: Theater Portion of Building: Exterior Maintenance Stair. Steel framing with signs of heavy corrosion. Damaged members shall be repaired Q replaced. Corrosion shall be removed & steel framing shall be coating painted. Item 17 - Picture No. A26. A27 & A28: Theater Portion of Building: Chiller and. A/C Equipment's. Steel framing with signs of heavy corrosion. Damaged. members shall be repaired or replaced. Corrosion shall be removed & steel. framing shall be coating painted. Item 18 - Picture No. A29: Theater Portion of Building: Chiller Ducts. Ducts covering framing with signs of corrosion & damage. Damaged members shall be repaired or replaced. Corrosion shall be removed & ducts framing shall be coating painted. Item 19 - Picture No. A30: Theater Portion of Building: Balcony Railing. Steel framing with signs of heavy corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coatingpainted. Residential Portion of Building: Item 20 - Picture No. B 1, B2: Residential Portion of Building: There are some fallen wall tiles. some partially broken. and possibly some in danger of falling. All. the ornamental elements of the facade must be carefully reviewed by specialized personnel, the damaged ones replaced and their attachment to the building wall verified. Extend the scaffolding shade protection to the south along the SE 2nd Avenue Item 21 - Picture No. B3 & B4: Residential Portion of Building: Dressing Room 8 (2nd Floor). Extensive concrete spalling in framing system of one-way clay title & concrete joist slab. It must be immediately shored up and prevent access by people to this portion of the room. Structural repair required. Item 22 - Picture No. B5 & B6: Residential Portion of Building: Several Floors. Perimeter steel beam with signs of extensive corrosion. Damaged members shall. be repaired or replaced. Corrosion shall be removed & steel beam shall be coating painted. Item 23 - Picture No. B7 & B8: Residential Portion of Building: Roof of Stars (10th Floor). Extensive concrete spalling in bottom of concrete slab. Structural repair required. 4 Page 33 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 Item 24 - Picture No. B9 & B 10: Residential Portion of Building: Several cracks in the clay brick masonry wall. Repair required. Patching will be enough to avoid any water penetration. Item 25 - Picture No. B 1 1 & B 12: Residential Portion of Building: Two windows damaged. Repair required. Item 26 - Picture No. B13 & A14: Residential Portion of Building: Chiller steel framing with signs of heavy corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coatin&painted. Item 27 - Picture No. B15 & B16: Residential Portion of Building: Smalls RTU with straps damaged and/or missing. Shall be provided Item 28 - Picture No. B 17 & B18: Residential Portion of Building: Exterior Fire Stair. Steel decking framing with signs of corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coating painted Item 29 - Picture No. B19: Residential Portion of Building: Exterior Upper Roof Ladder. Steel framing with signs of heavy corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coating painted. Item 30 - Picture No. B20 & B2I: Residential Portion of Building: Storefront security rolling_gates steel framing with signs of heavy corrosion in columns bottom connection. Damaged Members Shall Be Repaired or Replaced. Corrosion shall be removed & steel framing shall be coating painted. Item 31 - Picture No. B22 & B23: Residential Portion of Building: Canopy steel hanger (Tension Member) with signs of corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coating painted. Item 32 - Picture No. B24: Residential Portion of Building: At roof, there is Trash and remains of construction materials. Must be removed c. Surface conditions - describe general conditions of finishes, noting cracking, spalling, peeling, signs of moisture penetration and stains. Finishes in fair condition. observed throughout the structure. d. Cracks - note location in significant members. Identify crack size as HAIRLINE if barely discernable; FINE if less than lmm in width: MEDIUM if' between 1 and 2 mm in width; WIDE if over 2 mm. Item 24 - Picture No. B9 & B 10: Residential Portion of Building: Several medium cracks in the clay brick masonry wall. Repair required. Patching will be enough to avoid any water penetration. Page 34 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 e. General extent of deterioration - cracking or spalling; of concrete or masonry; oxidation of metals: rot or borer attack in wood. Theater Portion of Building:. Item 1 - Picture No. Al & A2: Theater Portion of Building: Property Room Est Floor). Minor concrete spalling in bottom of concrete slab. Patching will suffice. Item 2 - Picture No. A3: Theater Portion of Building: Laundry Room (2nd Floor). Extensive concrete spalling in bottom of concrete slab. Structural repair required. Item 3 - Picture No. A4: Theater Portion of Building: Dressing Room (2nd Floor.. Concrete spalling in framing system of one-way clay tile & concrete joist slab. Structural repair required. Item 6 - Picture No. A7 & A8: Theater Portion of Building: Crew/Dressing Room. j3rd Floor). Concrete slab and main steel beam with signs of extensive corrosion extensive steel delamination. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel beam shall be coating painted. There are signs of previous repairs that have not solved the problem and that the current structure could be seriously damaged and subjected to high stress, so we recommend an immediate shoring of this portion of the structure. Item 7 - Picture No. A9 & AIO: Theater Portion of Building: AHU Room L4th Floor). Cracking in the concrete encasement of the steel beam & cracking in the clay brick encasement of the steel column reveals large vibration in the building due to AIIU Equipment. Item 8 - Picture No. Al 1: Theater Portion of Building: AHU Room (4th Floor. Roof steel beam with signs of extensive corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel beam shall be coating painted Item 9 - Picture No. Al2: Theater Portion of Building: Upper balcony concrete stair (4th Floor). Large concrete crack in the stair concrete slab with signs that it is going down and could collapse. It must be immediately shored up and prevent access by people to it. Structural repair required. Item 10 - Picture No. Al 3 & A 14: Theater Portion of Building: Balcony Bleacher. Minor concrete spalling in bottom of concrete slab. Patching will suffice Residential Portion of Building: Item 21 - Picture No. B3 & B4: Residential Portion of Building: Dressing Room 8. (2nd Floor). Extensive concrete spalling in framing system of one-way clay tile & concrete foist slab. It must be immediate) shored up and prevent access by people to this portion of the room. Structural repair required. 6 Page 35 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 Item 22 - Picture No. B5 & B6: Residential Portion of Building: Several Floors. Perimeter steel beam with signs of extensive corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel beam shall be coating painted. Item 23 - Picture No. B7 & B8: Residential Portion of Building: Roof of Stars j 10th Floor). Extensive concrete spalling in bottom of concrete slab. Structural repair required. Item 24 - Picture No. B9 & B10: Residential Portion of Building: Several cracks in the clay brick masonry wall. Repair required. Patching will be enough to avoid any water penetration. Item 26 - Picture No. B13 & A14: Residential Portion of Building: Chiller steel framing with signs of heavy corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coating painted. Item 28 - Picture No. B17 & B18: Residential Portion of Building: Exterior Fire Stair. Steel decking framing with signs of corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coating painted Item 29 - Picture No. B 19: Residential Portion of Building: Exterior Upper Roof Ladder. Steel framing with signs of heavy corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coating painted. Item 30 - Picture No. B20 & B21: Residential Portion of Building: Storefront security rolling_gates steel framing with signs of heavy corrosion in columns bottom connection. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coating painted. Item 31 - Picture No. B22 & B23: Residential Portion of Building: Canopy Steel Hanger (Tension Member) with signs of corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coating painted. f. Previous patching or repairs: Signs of previous repairs and/or patching in stucco g Nature of present loading - indicate residential, commercial, or other. Estimate magnitude. Typical loading for this hype of structure. (Residential: 40 psi & Assembly: 60 psf.) 7 Page 36 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 3. INSPECTIONS: a. Date of notice of required inspection: Not Available b. Date of actual inspection: July 61h. 2021 c. Name and qualification of individual submitting inspection report: Gonzalo A. Paz. PE (FL P.E. No. 60734) Structural Engineer / Eastern Engineering Group d. Description of any laboratory or other formal testing, if required, rather than manual or visual procedures: NA e. Structural repair - Note appropriate line: 1. None required: N/A 2. Required (describe and indicate acceptance): Theater Portion of Building: Item I - Picture No. A I & A2: Theater Portion of Building: Property Room fist Floor). Minor concrete spalling in bottom of concrete slab. Patching will suffice. Item 2 - Picture No. A3: Theater Portion of Building: Laundry Room (2nd Floor). Extensive concrete spalling in bottom of concrete slab. Structural repair required. Item 3 - Picture No. A4: Theater Portion of Building: Dressing Room (2nd Floor). Concrete spalling in framing system of one-way clay tile & concrete joist slab. Structural repair required. Item 4 - Picture No. A5: Theater Portion of Building: Roof of Storage Room (3rd Floor). Water ponding on roof due to drain problems. Roof drain system shall be repaired to allow run-off water evacuation Item 5 - Picture No. A6: Theater Portion of Building: A/C Plenum Room (4th Floor). A/C Equipment steel framing support with signs of extensive corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel elements shall be coating painted. Item 6 - Picture No. A7 Sr. A8: Theater Portion of Building: Crew/Dressing Room (3rd Floor). Concrete slab and main steel beam with signs of extensive corrosion. extensive steel delamination. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel beam shall be coating painted. There are signs of previous repairs that have not solved the problem and that the current structure could be seriously damaged and subjected to high stress, so we recommend an immediate shoring of this portion of the structure. 8 Page 37 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 Item 7- Picture No. A9 & A I0: Theater Portion of Building: AHU Room (4th Floor). Cracking in the concrete encasement of the steel beam & crackingin the clay brick encasement of the steel column reveals large vibration in the building due to AHU equipment. Item 8 - Picture No. Al l: Theater Portion of Building: AHU Room (4th Floor). Roof steel beam with signs of extensive corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel seam shall be coating painted. Item 9 - Picture No. A 12: Theater Portion of Building: Upper Balcony Concrete Stair_C4th Floor). Large concrete crack in the stair concrete slab with signs that tt is going down and could collapse. It must be immediately shored up and prevent access by people to it. Structural repair required. Item 10 - Picture No. Al3 & A14: Theater Portion of Building: Balcony Bleacher. Minor concrete spalling in bottom of concrete slab. Patching will suffice. Item 11 - Picture No. Al5 & A 16: Theater Portion of Building: Balcony Bleacher. There is trash and remains of construction materials under the structure. Must be removed. Item 12 - Picture No. A 17 & A 18: Theater Portion of Building: Balcony B leacher. Main steel beams & steel girder trusses with signs of slight corrosion. Corrosion shall be removed & steel beam shall be coatingpainted. We recommend hiring a company specialized in steel corrosion protection to receive maintenance recommendations as well as the best materials applicable to our building. Item 13 - Picture No. A19 & A20: Theater Portion of Building: Exterior Fire Stair. Steel framing with signs of corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coating painted. Item 14 - Picture No. A21 & A22: Theater Portion of Building: Roof precast concrete tile deck with extensive concrete spalling in the precast concrete tile. Structural repair required. Corrosion shall be removed. reinforcing rebars coating painted and apply concrete repair material. Item 15 - Picture No. A23 & A24: Theater Portion of Building: Roof with si ns of water penetration thru the exterior walls. Shall be repaired. Item 16 - Picture No. A25: Theater Portion of Building: Exterior Maintenance Stair. Steel framing with signs of heavy corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coating painted. Item 17 - Picture No. A26. A27 & A28: Theater Portion of Building: Chiller and A/C Equipment's. Steel framing with signs of heavy corrosion. Damaged 9 Page 38 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coating painted. Item 18 - Picture No. A29: Theater Portion of Building: Chiller Ducts. Ducts covering framing with signs of corrosion & damage. Damaged members shall be repaired or replaced. Corrosion shall be removed & ducts framing shall be coating painted. Item 19 - Picture No. A30: Theater Portion of Building: Balcony Railing. Steel framing with signs of heavy corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coating -painted. Residential Portion of Building: Item 20 - Picture No. B I. B2: Residential Portion of Building: There are some fallen wall tiles. some partially broken, and possibly some in danger of falling. All the ornamental elements of the facade must be carefully reviewed by specialized personnel,_ the damaged ones replaced and their attachment to the building wall verified. Extend the scaffolding shade protection to the south along the SE 2nd Avenue. Item 21 - Picture No. B3 & B4: Residential Portion of Building: Dressing Room 8 (2nd Floor). Extensive concrete spalling in framing system of one-way clay tile & concrete joist slab. It must be immediately shored up and prevent access by people to this portion of the room. Structural repair required. Item 22 - Picture No. B5 & B6: Residential Portion of Building: Several Floors. Perimeter steel beam with signs of extensive corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel beam shall be coating painted. Item 23 - Picture No. B7 & B8: Residential Portion of Building: Roof of Stars (10th Floor). Extensive concrete smiling in bottom of concrete slab. Structural repair required. Item 24 - Picture No. B9 & B 10: Residential Portion of Building: Several cracks in the clay brick masonry wall. Repair required. Patching will be enough to avoid any water penetration. Item 25 - Picture No. B 11 & B 12: Residential Portion of Building: Two windows damaged. Repair required. Item 26 - Picture No. B13 & A14: Residential Portion of Building: Chiller steel framing with signs of heavy Corrosion. Damaged members shall be repaired or replaced. Corrosion Shall be removed & steel framing shall be coating_painted. Item 27 - Picture No. B15 & A16: Residential Portion of Building: Smalls RTU with straps damaged and/or missing. Shall be provided io Page 39 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 Item 28 - Picture No. B I7 & B 18: Residential Portion of Building• Exterior Fire Stair. Steel decking framing with signs of corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coating painted. Item 29 - Picture No. B19: Residential Portion of Building: Exterior Upper Roof Ladder. Steel framing with signs of heavy corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coating painted. Item 30 - Picture No. B20 & B21: Residential Portion of Building• Storefront security rolling_gates steel framing with signs of heavy corrosion in columns bottom connection. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coating painted. Item 31 - Picture No. B22 & B23: Residential Portion of Building: Canopy steel hanger (Tension Member) with signs of corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coating painted., Item 32 - Picture No. B24: Residential Portion of Building: At Roof, there is trash and remains of construction materials. Must be removed. 4. SUPPORTING DATA: a. 7 sheets written data. b. 78 attached photographs. c. No drawings or sketches. 5. MASONRY BEARING WALLS - Indicate good, fair, poor, on appropriate lines: a. Concrete masonry units: N/A b. Clay tile or terra cotta units: Fair. c. Reinforced concrete tie columns: N/A. cl. Reinforced concrete tie beams: N/A. e. Lintels: NA. 1. Other type bond beams: N/A. g. Masonry Finishes - exterior: Page 40 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 I. Stucco: Fair. 2. Veneer: N/A. 3. Paint only: Fair 4. Other (describe): N/A h. Masonry Finishes —Interior: 2. 3. 4. 5. i. Cracks: Vapor barrier: NA Furring and Plaster: Good. Paneling: Good. Paint Only: Good Other (describe): NA 1. Location - Note beams, columns, other: Item 24 - Picture No. B9 & B I0: Residential Portion of Building: j. Spalling: 3. 4. Description: Several medium cracks in the clay brick masonry wall. Repair required. Patching will be enough to avoid any water penetration. Location - Note beams, columns, other: None visible Description: N/A k. Rebar corrosion - check appropriate line: 3. 4. Nonvisible: NA Minor -Patching will suffice: NA Significant - but patching will suffice: NA Significant - structural repairs required describe): N/A 12 Page 41 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 I. Samples chipped out for examination in spall areas: I. No: J 2. Yes - describe color texture, aggregate, general quality: NA 6. FLOOR AND ROOF SYSTEMS: a. Roof: Describe (flat, sloped, type roofing, type roof deck, condition): Theater Portion of Building: Built-up roofing of asphalt bituminous membrane over precast reinforced concrete planks. Roof and roofing in fair condition and adequate. Residential Portion of Building: Built-up roofing of asphalt bituminous membrane over structural concrete slab. Roof and roofing in fair condition and adequate. 2. Note water tanks, cooling towers, air conditioning equipment, signs, other heavy equipment, and condition of supports: Item 17 - Picture No. A26, A27 & A28: Theater Portion of Building: Chiller and A/C equipment's. steel framing with signs of heavy corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coating painted. Item 26 - Picture No. B13 & A14: Residential Portion of Building: Chiller steel framing with signs of heavy corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coating painted 3. Note types of drains and scuppers and condition: Item 4 - Picture No. A5: Theater Portion of Building: Roof of Storage Room (3rd Floor). Water ponding on roof due to drain problems. Roof drain system shall be repaired to allow run-off water evacuation. b. Floor System (s): Describe (type of system framing, material, spans, and condition): Theater Portion of Building: Floors framing of structural concrete slab over steel beams (encased in concrete) supported on steel columns (encased in clan brick). Seating balcony (bleachers)_ framing of concrete slab over main steel framing beams & steelgirder truss supported on steel 13 Page 42 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 columns (encased in clay brick). Overall. in Fair Condition. See Appendix "A" for Some Problems. Residential Portion of Building: Floors & Roof Framing_ System of One - Way Clay Tile & Concrete Joist Slab Over Steel Beams (Encased in Concrete) Supported on Steel Columns (Encased in Clay Brick). Overall. in Fair Condition. See Appendix "B" for Some Problems. c. inspection — note exposed areas available for inspection, and where it was found necessary to open ceilings, etc. for inspection of typical framing members: Roof & Floors were visible removing. the ceiling_. Roof and floor framing were inspected for levelness and serviceability throughout to the best extent possible. paying particular attention to deflections. weaknesses. and warpings. 7. STEEL FRAMING SYSTEMS: a. Description: Theater & Residential Portion of Building: Main framing of steel columns and steel beams. Overall. in fair condition b. Exposed Steel - describe condition of paint and degree of corrosion: Steel framing. corrosion overall in fair condition but there are some main steel beams & steel girder trusses with signs of slig.ht corrosion. c. Concrete or other fireproofing - note any cracking or spatting and note where any covering was removed for inspection: Steel columns encased in clay brick and steel beam encased in concrete. d. Elevator sheave beams, connections, and machine floor beams - note condition: Nonvisible 8. CONCRETE FRAMING SYSTEM: a. Full description of structural system: Theater Portion of Building: Floors Framing of Structural Concrete Slab Over Steel Beams (Encased in Concrete) Supported 011 Steel Columns (Encased in Clay Brick). Overall, in Fair Condition. See Appendix "A" for Some Problems. Residential. Portion of Building: Floors & Roof Framing System of One -Way Clav Tile & Concrete Joist Slab Over Steel Beams (Encased in Concrete) Supported on Steel Columns (Encased in Clav Brick). Overall. in Fair Condition. See Appendix "B" for Some Problems. 14 Page 43 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 b. Cracking: I . Not Significant: N/A Location and description of members effected and type cracking: Item 9 - Picture No. Al 1: Theater Portion of Building: Upper Balcony Concrete Stair (4th Floor). Large concrete crack in the stair concrete slab with signs that it is going down and could collapse. It must be immediately shored up and prevent access by people to it. Structural repair reguired.. Item 10 - Picture No. Al2 & A13: Theater Portion of Building: Balcony Bleacher. Minor concrete spalling in bottom of concrete slab. Patching will suffice c. General condition: Fair d. Rebar corrosion - check appropriate line: I. Nonvisible: Visible 2. Location and description of members affected and type cracking: Item 1 - Picture No. Al : Theater Portion of Building: Property Room fist Floor). Minor concrete spalling in bottom of concrete slab. Patching will suffice Item 2 - Picture No. A2: Theater Portion of Building: Laundry Room (2nd Floor). Extensive concrete spalling in bottom of concrete slab. Structural repair required. Item 3 - Picture No. A3: Theater Portion of Building: Dressing Room f2nd Floor). Concrete spalling in framing system of one-way clay tile & concrete joist slab. Structural repair required. Item 6 -Picture No. A6 & A7: Theater Portion of Building: Crew/Dressing Room Ord Floor). Concrete slab and main steel beam with signs of extensive corrosion. extensive steel delamination. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel beam shall be coatingpainted. There are signs of previous repairs that have not solved the problem and that the current structure could be seriously damaged and subjected to high stress. so we recommend an immediate shoring of this portion of the structure. 3. Signilicant - but patching will suffice: 15 Page 44 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 Item 1 - Picture No. Al: Theater Portion of Building; Property Roomflsi Floor). Minor concrete spoiling in bottom of concrete slab. Patching will suffice. 4. Significant - Structural repaired (describe): Procedure: 1-Remove cracked concrete around the rebar, 1" minimum. 2-Remove corrosion on rebar. wire broch to metal bare. 3-Apply corrosion inhibitor and corrosion coating to rebar. 4-Apply concrete repair mix as per manufacturer specifications. e. Samples chipped out in spall areas: I. No: 2. Yes, describe color, texture, aggregate. and general quality: N/A 9. WINDOWS: a. Type (wood, steel, aluminum, ,jalousie; single hung, double hung, casement, awning, pivoted, fixed, other): Steel and Wood Windows b. Anchorage - type and condition of fasteners and latches: Not visible c. Sealants - Type and condition of fasteners and latches: Not visible d. Interior seals - type and condition at operable vents: N/A e. General condition: Fair. 10. WOOD FRAMING: a. Type - fully describe if mill construction, light construction, major spans, trusses: N/A b. Note metal fittings i.e., angles, plates, bolts split rings, pintles, other and note condition: N/A c. Joints - note if well fitted and still closed: N/A. d. Drainage - note accumulations of moisture: N/A e. Ventilation - note any concealed spaces, not ventilated: N/A. Note any concealed spaces opened for inspection: Access hatch to the stake space were opened. 16 Page 45 of 108 DocuSign Envelope ID: 5BA19B1C-BA8C-4F48-8930-AED52DD499E6 Picture No 1: Residential & Theater Builcliniz North-East Elevation (Front -Side) Picture No 2: Residential & Theater Buildine. South -East Elevation (Rear -Side) 17 Page 46 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 Picture No 3: Residential & Theater Building North-West Elevation (Front -Side) 18 Page 47 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 Picture No 4: Theater Portion of Building: Ground floor framing of concrete slab on grade. In fair condition. Picture No 5: Theater Portion of Building: Basement stale framing of flat concrete slab over concrete columns. In fair condition. y y 19 Page 48 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 Picture No 6: Theater Portion of Building: Floors framing of' structural concrete slab over steel beams (Encased in Concrete) supported on steel columns (Encased in Clay Brick). Overall, in fair condition. See Appendix "A" for some problems. Picture No 7: Theater Portion of Building: Seating balcony (Bleachers) framing of concrete slab over main steel framing beams & steel girder truss supported on steel columns (Encased in Clay Brick). Overall, in fair condition. See Appendix "A" for some problems. 20 Page 49 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 Picture No 8: Theater portion of Building: Roof framing of precast reinforced concrete plank sheathing over steel beams & steel girder trusses supported on steel columns (Encased in Clay Brick). Overall; in fair condition. See Appendix "A" for some problems. Picture No 9: Theater Portion of Building: Stage roof framing of reinforced concrete slab sheathing over steel beams (Encased in Concrete) supported on steel columns (Encased in Clay Brick). In fair condition. 21 Page 50 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 r y1 •I r '^! T'. in T!J rr Picture No 10 & 1 1: Theater Portion of Building: Rooting of asphalt bituminous membrane. In <good condition Page 51 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 Picture No 12 & 13: Theater Portion of Building: Coiling tower, medium and shall roof unit over steel framing. See Appendix "A" for some prohlems. 23 Page 52 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 r I: r-_ Till iil�llflii�l IIIIIIIIt\\\\\\\'%' ii!riiiiii �YrnmTT1%tt \ 4.1111 I1Il1111111 1111111111.111151`; Picture No 14: Theater Portion of' Building: Exterior Ike stairs of steel framing. Overall, in fair condition. See Appendix "A" for some problems. 24 Page 53 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 Picture No 15: Residential Portion of Building: Ground floor framing of concrete slab on grade. In fair condition Picture No 16: Residential Portion of Building: Floors & roof framing system of one-way clay tile & concrete joist slab over steel beams (Encased in Concrete) supported on steel columns (Encased in Clay Brick). Overall, in fair condition. See Appendix "B" for some problems. Page 54 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 Picture No 17: Residential Portion of Building: Floors & roof framing system of one-way clay tile & concrete joist slab over steel beams (Encased in Concrete) supported on steel columns (Encased in Clay Brick). Overall, in fair condition. See Appendix "B" for some problems. • Picture No 18: Residential Portion of Building: Roofing of asphalt bituminous membrane. In fair condition 26 Page 55 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 Picture No 19 & 20: Residential Portion of Building.: Coiling. tower, medium and small roof unit over steel framing. See Appendix "B" for some problems. 27 Page 56 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 Picture No 21 & 22: Residential Portion of Building,: New aluminum windows & doors. Original wood windows. Overall, in fair condition. See Appendix "R" for some problems. 28 Page 57 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 Picture No 23: Residential Portion of Building,: Shop Windows glass system with framing of steel. Overall, in fair condition. See Appendix "B" for some problems. Picture No 24: Residential Portion of Building: Exterior Fire Stairs of Steel Framing. Overall, in fair condition. See Appendix "B" for some problems. 29 Page 58 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 Appendix "A" Theater Portion of Building; Deficiencies Found to be Corrected Item 1-Picture No. Al & A2: Theater Portion of Building: Property Room (151 Floor). Minor concrete spalling in bottom of concrete slab. Patching will suffice 30 Page 59 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 Item 2-Picture No. A3: Theater Portion of Building: Laundry Room (2nd Floor). Extensive concrete spalling in bottom of concrete slab. Structural repair required. \ Item 3-Picture No. A4: Theater Portion of Building: Dressing Room (2nd Floor). Concrete spalling in framing system of one-way clay tile & concrete joist slab. Structural repair required. 3 I Page 60 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 Item 4-Picture No. A5: Theater Portion of Building: Roof of Storage Room (3rd Floor). Water ponding on roof due to drain problems. Roof drain system shall be repaired to allow run-off water evacuation. Item 5-Picture No. A6: Theater Portion of Building: A/C Plenum Room (4th Floor). A/C equipment steel framing support with signs of extensive corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel elements shall be coating painted. 32 Page 61 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 Item 6-Picture No. A7 & A8: Theater Portion of Building: Crew/Dressing Room (3rd Floor). Concrete slab and main steel beam with signs of extensive corrosion, extensive steel delamination. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel beam shall be coating painted. There are signs of previous repairs that have not solved the problems and that the current structure could be seriously damaged and subjected to high stress, so we recommend an immediate shoring of this portion of the structure. 33 Page 62 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 Item 7-Picture No. A9 & A10: Theater Portion of Building: AHU Room (4th Floor). Cracking in the concrete encasement of the steel beam & cracking in the clay brick encasement of the steel column reveals large vibration in the building due to AHU equipment. 34 Page 63 of 108 DocuSign Envelope ID: 5BA19B1C-BA8C-4F48-8930-AED52DD499E6 Item 8-Picture No. A 11: Theater Portion of Building: AHU Room (4th Floor). Roof steel bearn with signs of extensive corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel beam shall be coating painted. Item 9-Picture No. Al2: Theater Portion of Building: Upper Balcony (Both) Concrete Stair (4th Floor). Large concrete crack in the stair concrete slab with signs that it is going down and could collapse. It must be immediately shored up and prevent access by people to it. Structural repair required. Page 64 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 Item 10-Picture No. A13 & A14: Theater Portion of Building: Balcony Bleacher. Minor concrete spalling in bottom of concrete slab. Patching will suffice 36 Page 65 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 Item I I -Picture No. A 15 & A 16: Theater Portion of Building: Balcony Bleacher. There is trash and remains of construction materials under the structure. Must be removed 37 Page 66 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 Item 12-Picture No. A17 & A18: Theater Portion of Building: Balcony Bleacher. Main steel beams & steel girder trusses with signs of slight corrosion. Corrosion shall be removed & steel beam shall be coating painted. We recommend hiring a company specialized in steel corrosion protection to receive maintenance recommendations as well as the best materials applicable to our building. 38 Page 67 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 Item 13-Picture No. A19 & A20: Theater Portion of Building: Exterior Fire Stair. Steel framing with signs of corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coating painted. 39 Page 68 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 Item 14-Picture No. A21 & A22: Theater Portion of Building: Roof precast concrete tile deck with extensive concrete spalling in the precast concrete tile. Structural repair required. Corrosion shall be removed, reinforcing rebars coating painted and apply concrete repair material. 40 Page 69 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 Item 15-Picture No. A23 & A24: Theater Portion of Building: Roof with signs of water penetration thru the exterior walls. Shall be repaired. 41 Page 70 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 Item 16-Picture No. A25: Theater Portion of Building: Exterior Maintenance Stair. Steel framing with signs of heavy corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coating painted. 42 Page 71 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 Item 17-Picture No. A26, A27 & A28: Theater Portion of Building: Chiller and A/C equipment's. Steel Framing with signs of heavy corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coating painted. 43 Page 72 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 Item 18-Picture No. A29: Theater Portion of Building: Chiller Ducts. Ducts covering framing with signs of corrosion & damage. Damaged members shall be repaired or replaced. Corrosion shall be removed & ducts framing shall be coating painted. Item 19-Picture No. A30: theater Portion of Building: Balcony Railing. Steel framing with signs of heavy corrosion. Damaged members shall be repaired or replaced. Corrosion Shall be removed & steel framing shall be coating painted. 44 Page 73 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 Appendix "B" Residential Portion of Building; Deficiencies Found to be Corrected Item 20-Picture No. BI, B2: Residential Portion of Building: There are some fallen wall tiles, some partially broken, And possibly some in danger of falling. All the ornamental elements of the facade must be carefully reviewed by specialized personnel, the damaged ones replaced and their attachment to the building wall verified. Extend the scaffolding shade protection to the south along the SE 2nd Avenue 45 Page 74 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 Item 2I-Picture No. B3 & B4: Residential Portion of Building: Dressing Room 8 (2nd Floor). Extensive concrete spalling in framing system of one-way clay tile & concrete joist slab. It must be immediately shored up and Prevent access by people to this portion of the room. Structural repair required. 46 Page 75 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 Item 22-Picture No. B5 & B6: Theater Portion of Building: Several Floors. Perimeter steel beam with signs of extensive corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel beam shall be coating painted. 47 Page 76 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 Item 23-Picture No. B7 & B8: Residential Portion of Building: Roof of Stars (10th Floor). Extensive concrete spalling in bottom of concrete slab. Structural repair required. 48 Page 77 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 Item 24-Picture No. B9 & BIO: Residential Portion of Building: Several cracks in the clay brick masonry wall. Repair required. Patching will be enough to avoid any water penetration. 49 Page 78 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 Item 25-Picture No. B I 1 & B 12: Residential Portion of Building: Two wood windows damaged. Repair required. 50 Page 79 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 Item 26-Picture No. B13 & B14: Residential Portion of Building: Chiller steel framing with signs of heavy corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coating painted. 51 Page 80 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 nimmimi000mm` —1 � nmiummm�rom �, M �nminmmmmnm mmmnuunnnun mmunnnnnmuu IIIIIUIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIUIIUIIIII Item 27-Picture No. B15 & A16: Residential Portion of Building: Smalls RTU with straps damaged and/or missing. Shall be provided 52 Page 81 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 Item 28-Picture No. B17 & B18: Residential Portion of Building: Exterior Fire Stair. Steel decking framing with signs of corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coating painted. 53 Page 82 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 Item 29-Picture No. B19: Residential Portion of Building: Exterior Upper Roof Ladder. Steel framing with signs of heavy corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coating painted. 54 Page 83 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 Item 30-Picture No. B20 & B21: Residential Portion of Building: Storefront security rolling gates steel framing with signs of heavy corrosion in columns bottom connection. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coating painted. 55 Page 84 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 Item 31-Picture No. B22 & B23: Residential Portion of Building: Canopy steel hanger (Tension Member) with signs of corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coating painted. 56 Page 85 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 Item 32-Picture No. B24: Residential Portion of Building: At roof, there is trash and remains of construction materials. Must be removed ;7 Page 86 of 108 DocuSign Envelope ID: 5BA19B1C-BA8C-4F48-8930-AED52DD499E6 Exhibit "B" SCOPE OF SERVICES Page 87 of 108 DocuSign Envelope ID: 5BA19B1C-BA8C-4F48-8930-AED52DD499E6 2199 PONCE DE LEON BOULEVARD SUITE 400 CORAL GABLES FLORIDA 33134 305-446-7799 305-446-9275 FAX March 28, 2022 Mr. Hector Badia Assistant Director City of Miami Capital Improvements & Transportation Program 444. S.W. 2nd Avenue, 8th Floor Miami, FL 33130 Re: B-70100 Gusman Hall Improvements / Repairs Revised Fee Proposal 174 Flagler Street, Miami, FL Professional Services Proposal Phases 1 - 5 Facade Assessment Design/Construction Documents, HEPB & COA, Permitting and Bidding Dear Mr. Badia, R.J. Heisenbottle Architects, (RJHA) (Consultant) is proud to provide this proposal for professional architectural/engineering services for assisting with the exterior facade 40 Year Recertification Repairs and Restoration at Gusman Hall, located at 174 Flagler Street in Miami, Florida. The City of Miami has initiated a project to restore Gusman Hall and that R.J. RJHEISENBOTTLE Heisenbottle Architects (RJHA) is working as the Preservation Architect under a A R C H I T E C T S consulting agreement with Eastern Engineering Group, Doral, Florida (Eastern). Eastern is the prime engineering consultant assisting the City in making a series of 40 Year Recertification repairs. Please note that our scope of services below assumes that the City of Miami wishes to perform a comprehensive restoration of the exterior building envelope to comply with all requirements for 40 year recertification inspections. Based on our recent discussion, RJHA will engage Wiss, Janney, Elstner, Associates (WJE) to work as a specialty engineering consultant and support the team by providing engineering assessment of the masonry and stucco clad exterior walls, development of facade restoration construction documents, assistance during the bidding phase, and consultation for the facade restoration during the construction phase of the project. WJE has been chosen for this assignment because of their extensive expertise in brick and terra cotta tile restoration and their past experience with the Olympia Building. In addition, WJE will engaged MARK 1, Restoration Company to assist them by providing logistics for the facade assessment services and if necessary provide emergency stabilization. Description of the Proiect The historic Olympia Apartments and Olympia Theatre (formerly the Gusman Center for Performing Arts) was constructed in 1925 and opened in 1926. The vintage 1920s high-rise building is steel framed and clad in brick masonry and terra cotta. The Olympia Apartment building is ten stories in height, while the Theatre is an equivalent four stories in height attached to the south elevation of the Olympia Apartments. The www.rjha.net A Professional Association AAC001513 Page 88 of 108 DocuSign Envelope ID: 5BA19B1C-BA8C-4F48-8930-AED52DD499E6 ten -story Olympia Apartment building is currently used as a residential apartment building while the theatre remains in operation today. WJE performed a facade survey and assisted with the temporary facade repairs that were performed in 2009 and 2010 and has subsequently performed various surveys and cost estimates between 2012 and 2018. WJE's most recent involvement was performing a building condition assessment in 2018 for RJHA under a contract with Miami -Dade College. That report was issued on October 22, 2018. Based on our understanding of the subject property, our experience with similar projects, and our recent discussion with you, we propose the following scope of Basic Services related to restoration of the brick masonry, terra cotta, and stucco clad facades. RJHA will independently assist with repairs/replacement/restoration of windows and roofs, elements like the railings and emergency fire escape stairs, as well as other building envelope components such that will be included in the project scope. Scope of Basic Services Phase 1 - Facade Assessment and Pre -Design Recommendations — Estimated Duration 3 Months 1. Attend a virtual project kick-off meeting/pre-assessment meeting with the project team to discuss the project scope and sequencing. 2. Review available construction documents (e.g., original drawings and specifications) related to the existing envelope construction as provided to WJE by your office. This also includes review of past WJE temporary stabilization documents and condition assessment reports. 3. Develop elevation drawings of the buildings that include individual terra cotta units and joint layout. These elevations will be used as survey sheets during the assessment. We will use photographs and field notes from past assessments of the building to develop the elevations. 4. Perform a hands-on condition assessment of the exterior facade (brick masonry, terra cotta, and stucco) in order to develop a scope of facade restoration work for the project. WJE has not included assessment of the roof or windows in this survey and assumes that RJHA will be assisting with these items. Based on our recent discussion with Hector Bedia, PE, Director of Capital Improvements for the City of Miami and the City of Miami's need for assessing and temporarily repairing the masonry facade to allow for the streetscape improvements to begin (i.e., removal of sidewalk canopies), we propose the following: a. With the assistance of MARK 1, a facade restoration contractor, WJE's team of architects/engineers will perform a close-up assessment of the 10-story apartment building from six (6) scaffolding drops (swing stage) on both the north and the east sides of the apartment building. The theater facade will be accessed from a personal man -lift. WJE has prepared an RFP for providing this assistance and it is attached herewith and made a part hereof. A copy of their proposal is attached. Findings will be recorded digitally on elevation drawings of the building. The remaining portions of the Olympia will be reviewed from adjacent roof levels, fire escapes, and from the ground where accessible. Based on anticipated duration for moving swing stages to new drops, we assume that multiple trips will be required to complete the close-up assessment. b. WJE will review inspection openings created by the Contractor at 10-15 locations identified by WJE in the field. The purpose of these openings is to Page 89 of 108 DocuSign Envelope ID: 5BA19B1C-BA8C-4F48-8930-AED52DD499E6 verify the condition of the existing structural supports and backup, as well as finalize the new structural support systems for the brick/terra cotta cladding. Our findings will be documented with photographs and field sketches. c. Review the facade of the Olympia from grade and roof levels with binoculars and review the drone video taken at the beginning of the project. This includes back elevations inaccessible to close-up assessment and the penthouses on the Olympia. d. Remove pertinent samples of historic materials (i.e., terra cotta, mortar, stucco, steel, etc.) and perform material laboratory evaluation for development of appropriate material replacement specifications during Phase 2. Please note that WJE has not included hazardous material testing of sealants, paint coatings, etc. as part of this proposal. 5. Prepare field sketches and drawings as required for the Contractor to perform temporary stabilization repairs to the street facades. It is our understanding that the City of Miami would like to remove the sidewalk canopies during the streetscape restoration and that the facade must be "safe" in the short term to allow for this work. Please note that the previous temporary repairs have been in place for nearly 11 years and that additional repairs will be necessary. The extent can only be determined after our close-up assessment. 6. Temporary stabilization work performed by the Contractor will be provided on a Time and Materials basis, Swing Stage Crew $3,200/Day, Materials and Equipment Cost + 15% OH&P. See MARK 1 proposal dated February 3, 2022 attached. 7. Attend necessary virtual meetings to coordinate our site access and assessment with the project team. This includes coordination with the contractor for close-up access. This proposal includes attendance at bi-weekly virtual meetings over the course of two months for Phase 1. 8. Present a summary of our assessment findings and repair recommendations to the Project Team. We plan to prepare a PowerPoint presentation with photographs to summarize our findings during Phase 1 and present prioritized repair recommendations for the exterior facade. At the conclusion of this meeting, our intention is to finalize a scope of restoration work that is agreeable to the project team prior to development of the Construction Documents. Phase 2 - Design/Construction Documents — 6 Month Duration Following approval and notice to proceed by the City of the Phase 1 Facade Assessment Documents, the Consultant shall prepare Construction Documents and assist the City in preparation of the bidding documents as stated below. An allowance for a 2-week City Review at 50% & 100% submission = 1 Month Total Phase Duration = 6 Months Completion Time Frame. 1. Perform historic mortar analysis in order to determine the composition of the historic mortar in order to appropriately specify a replacement mortar for resetting and repointing the mortar joints. WJE will perform this testing at the WJE Janney Technical Center and provide a summary report. 2. Perform a metallurgy evaluation of existing steel for weldability. This will include development of a weld procedure for attachment to the historic steel structure within the building. 3. Based on the Phase 1 recommendations and scope of work agreed upon by the project team, WJE will prepare construction document drawings (based upon background sheets prepared by RJHA) and material specifications specific to the restoration of the exterior facade (brick masonry, terra cotta, and stucco). RJHA Page 90 of 108 DocuSign Envelope ID: 5BA19B1C-BA8C-4F48-8930-AED52DD499E6 will prepare the window restoration/repair construction documents and specifications. Both firms will coordinate with each other. 4. The design team will provide submittals for City of Miami review at 50 percent and 100 percent complete Construction Documents Phase. 5. RJHA and WJE assist with development of a bid form that will include itemized restoration scope items, repair allowances, and unit prices to be used during construction. A detailed bid form with quantities, allowances, and unit prices is critical in developing a tight scope of work for the project and limiting costly change orders. 6. During the Construction Documents Phase, RJHA and WJE will attend three meetings (virtually) with the Eastern team and City of Miami staff, which coincide with the design submittals referenced above. 7. RJHA and WJE will respond to all related questions from the City of Miami reviews and incorporate changes into the construction documents as appropriate. 8. RJHA and WJE will also attend bi-weekly virtual progress meetings with the project team during the Design/Construction Documents phase. This is in addition to the design review meetings included above (Task 7). It is anticipated that the Forty -Year recertification work associated with this urgently required facade and window restoration/repairs will be completed in a separate construction phase from the interior restoration, re -roofing and mechanical equipment replacement work as this work will most efficiently be performed by a separate specialty contractor. Phase 3 — HEPB Submittal/Public Hearing & COA Approval — 3 Month Duration RJHA will prepare both the preliminary and final COA Application submittals and incorporate the design drawings, existing conditions drawings and selective demolition drawings and other materials including product samples as necessary to describe all aspects of the proposed facade restoration and repair project. RJHA will meet with the City HEPB officer in advance of the submittal to assure their concurrence with what is being proposed. RJHA will respond to staff comments and prepare a final submission based upon staff comments. RJHA will also prepare as part of the COA submittal process a PowerPoint Presentation for the HEPB Board Hearing. Richard Heisenbottle, FAIA will make the presentation before the Board for Final HEPB Approval. Phase 4 — Permitting Dry Run Phase — Estimated Completion Time Frame 6 Months Following approval and notice to proceed by the City of the Phase 2 Construction Documents and Phase 3 HEPB COA approval, the Consultant shall assist the City with filing construction documents with the authorities having jurisdiction over the project and assist the City's in obtaining the necessary permits. We assume that RJHA will be responsible for all coordination and permitting with the City of Miami during the Permit Phase. Phase 5 — Bidding Phase — Estimated Duration 6 Months to Coincide with the Permit Phase Following approval and notice to proceed by the City and simultaneous with Phase 5 Permitting Dry Run, the Consultant shall assist the City with the competitive bidding process, evaluation of the bids received and the awarding of construction contracts. RJHA and WJE will attend one pre -bid meeting at the site and answer questions from Page 91 of 108 DocuSign Envelope ID: 5BA19B1C-BA8C-4F48-8930-AED52DD499E6 bidders during the bidding phase and respond with any necessary addenda. RJHA and WJE will assist Eastern in reviewing bids submitted by restoration contractors, developing a bid summary, and providing recommendations of award to the City of Miami. Phase 6 — Construction Phase and Administration of the Construction Contract Duration to Be Determined Following award of the construction contract and notice to proceed from the City, the Consultant shall assist the City with the administration of the construction contract. Work will include the following: 1. Review required technical submittals and shop drawings specific to the window restoration, brick masonry, terra cotta, and stucco repairs. 2. Review, jointly with the entire design team and City of Miami staff, initial mock- ups of the various repairs. Mock-ups would be reviewed for technical conformance and appearance and would serve as the standard of expected quality for the remainder of the project. Based on our experience on other projects, these mock-ups are important for developing the general repair approach that is acceptable. 3. RJHA will provide bi-weekly site visits and WJE will perform site visits at the beginning of construction phase activities to finalize repair locations to quantify the repairs at each facade area when access is made available. We will assist with setting expectations for the contractors' quality control personnel. 4. WJE will perform initial cleaning trials for the terra cotta, brick masonry, and granite cladding. A WJE conservator will perform small scale trials in order to develop the necessary specifications for the project. We anticipate a two-day on - site effort for one WJE conservator. 5. WJE will perform an evaluation during the start-up of each type of work, including a review of the exposed structure, a review of the repair preparation prior to the installation of new material, and an inspection subsequent to the installation. The required on -site observation will be more significant at the beginning of each phase of work and will be reduced as the project progresses. In addition to RJHA's bi weekly site visits, WJE will provide an initial survey, periodic quality control review, and final inspections of the completed work. 6. At this time, it is impossible to determine the construction duration so we recommend that the fee be negotiated during the Bid and Permit Phase when the scope of the work is fully defined. 7. WJE site visits will be performed by a combination of WJE staff from both their South Florida office and Northbrook/Chicago office. Multiple staff may be on -site during each visit. 8. RJHA and WJE will document on -site observations and the status of the work with weekly site visit reports for the weeks WJE is on -site. 9. WJE will attend bi-weekly conference calls (virtual meetings) with the construction quality control team to discuss the progress of the work and any quality issues that need to be addressed and attend monthly progress meetings on -site with the design team, Contractor, and City of Miami. Page 92 of 108 DocuSign Envelope ID: 5BA19B1C-BA8C-4F48-8930-AED52DD499E6 10. WJE will create updated drawings for modifications in the scope of work as the work progresses. This will include revisions to repair details to address unforeseen conditions, tracking all terra cotta and masonry repair quantities, and coordination/reconciliation of repair quantities with the Contractor. 11. Evaluate quantities submitted with contractor's payment applications and review payment application amounts. We will provide commentary to the design team regarding the facade restoration items for incorporation into overall payment application review. 12. RJHA and WJE will assist the City with information related to change orders, construction change directives, and minor changes in the work. At the completion of each scaffolding section, WJE will perform a final inspection of the completed work. During this inspection, WJE will develop a punch list of outstanding items or items in need of repair. We have assumed this will be a continual process as the contractor moves around the building and these site visits will be included in the total. RJHA and WJE will review Contractor's closeout paperwork including project record documents and warranties It is our experience, based on similar past projects, that additional repairs or modifications to the planned repairs should be anticipated due to unforeseen conditions discovered during construction. It is our understanding that WJE will develop/refine the final repairs during construction as necessary. BASIC SERVICE FEES Our Lump Sum Fees for the performance of the "Scope of Basic Services" outlined above shall be as follows: BASIC SERVICE FEE BREAKDOWN PER PHASE Phase 1 - Facade Assessment Phase 2 - Construction Documents Phase 3 - HPB Submittal & Approval Phase 4 & 5 - Permitting Dry Run and Bid & Award Phase 6 - Construction Phase (To be determined at a later date) TOTAL BASIC SERVICE FEE PHASES 1 THRU 5 $ 252,467.14 $ 330,911.21 $ 8,355.02 $ 68,462.17 $ TBD $ 660,195.54 TOTAL ESTIMATED BASIC SERVICES REIMBURSABLE EXPENSES $ 10,000.00 CITY FEE CONTINGENCY ALLOWANCES: Temporary Stabilization Construction General TOTAL ESTIMATED CITY FEE CONTINGENCY ALLOWANCES $ 75,000.00 $ 50,000.00 $ 125,000.00 OVERALL TOTAL $ 795,195.54 A complete breakdown of this Professional Service Fees is attached for your review. When the construction time frame can be more clearly defined, we will provide you with a professional service fee for Construction Administration Phase services. TERMS & CONDITIONS OF PAYMENT FOR BASIC SERVICES Page 93 of 108 DocuSign Envelope ID: 5BA19B1C-BA8C-4F48-8930-AED52DD499E6 To start each phase, RJHA will require a Notice to Proceed (NTP) from the Office of Capital Improvements - City of Miami. Payments for Basic Services shall be made monthly in proportion to the services performed during each phase of the work. This will result in equal monthly payments of the total Phase Fee, divided by the duration of the Phase. The City shall be entitled to conduct an on -board review of the architects, engineers and consultants work monthly, however the architects, engineers and consultants shall not be required to submit copies of all work product on a mouthy basis as a condition of payment. A 50% and 100% Construction Document Phase review submittal shall be provided to the City for staff review and comment. The consultant shall incorporate these comments as appropriate and respond to the City's comments in writing. Should the Consultant not deliver the Construction Documents Phase deliverables on time, the City shall be entitled to withhold final monthly payment for that phase of the work until all CD deliverables are submitted. ADDITIONAL SERVICES ADDITIONAL SERVICES & EXPENSES are as defined in the Prime Agreement and by the State of Florida Department of Management Services Fee Guidelines for Basic Architectural and Engineering Services, see Page 2- copy attached hereto and made part hereof. All services not specifically indicated in the Scope of Basic Services outlined above or as Authorized Additional Services outlined above, or any significant additions to the project, or any changes to work already accomplished, will be considered additional services. It is our experience, based on similar past projects, that additional repairs or modifications to the planned repairs should be anticipated due to unforeseen conditions discovered during construction. WJE will develop/refine the final repairs during construction as necessary. The following Additional Services may be required during the Phase 1 Assessment or the Phase 6 Construction Phase: 1. Participate in project meetings in addition to the meetings included above. 2. Additional site visits to confirm installation of temporary repairs are complete. 3. Perform additional site visits to the total listed above to review construction related activities or due to delays or extensions to the estimated construction duration. 4. Temporary stabilization work performed by MARK 1 as outlined in the Phase 1 Assessment Scope of Work above. Reconstruction and/or enhancements of existing structural systems to comply with the Alteration Level 3 requirements of the Florida Building Code will also be considered Additional Services, if these are required by the Building Official. At this time, sustainable design goals, including LEED certification, are not anticipated for this project. If LEED certification is desired by the City of Miami Capital Transportation and Improvements Program, these services will be considered an additional service. Additional Services will only be performed with written authorization of the Owner. Page 94 of 108 DocuSign Envelope ID: 5BA19B1C-BA8C-4F48-8930-AED52DD499E6 Additional Services Professional Fees will include RJHA's 10% Overhead & Profit markup on Consultants. TERMS & CONDITIONS OF PAYMENT FOR ADDITIONAL SERVICES Payments for Additional Services shall be made monthly in proportion to the services performed by each consultant during each phase of their work. The Consultant shall include reasonable backup with each invoice, but shall not be required to submit timecard backup for these lump sum services. Timecards will only be submitted for services provided on an hourly basis. If it becomes necessary for portions of our Basic Services to be performed more than twenty-four (36) months after the date of this proposal, our lump sum fees for those remaining services will be adjusted to reflect increases in our standard billing rates at that time. Hourly Rates Our fee for the performance of "Additional Services" will billed on an Hourly Basis at the following rates: R.J. Heisenbottle Architects Hourly Rates Principal Sr. Project Manager Director of Architecture Staff Architect Level III Staff Architect Level II Staff Architect Level I Intern Architect Administrative Assistance -Support Clerical Wiss Janney Elstner Associates Sr. Consultant (Principal) Sr. Associate Associate Level III Associate Level II Associate Level I Sr. Specialist Specialist Senior Technician Technician II Technician I Clerical $223.30 $168.20 $168.20 $135.58 $121.61 $104.83 $ 89.90 $ 58.00 $ 37.70 per hour per hour per hour per hour per hour per hour per hour per hour per hour Hourly Rates $223.30 per hour $148.60 per hour $135.05 per hour $102.11 per hour $ 87.78 per hour $116.64 per hour $102.37 per hour $ 78.79 per hour $ 67.60 per hour $ 50.20 per hour $ 37.70 per hour In addition to the labor fees outlined above, we will also bill you at our cost for out- of-pocket project expenses. No additional services will be performed without your written authorization. LIMITATIONS It should be understood that the Olympia Building is an old building and that its structural system does not conform to today's standards and practices. Although no significant structural enhancements are anticipated, there is no code requirement and Page 95 of 108 DocuSign Envelope ID: 5BA19B1C-BA8C-4F48-8930-AED52DD499E6 no intention to bring the structural system and envelope of this building into full compliance with the current building code. It must be understood that our review of the existing construction will be only for the purposes stated in the "Description of Project" and in the "Scope of Basic Services". We will not otherwise be verifying the adequacy of the original design or construction of the existing structural systems and will not assume responsibility for them. HAZARDOUS MATERIALS RJHA shall have no responsibility for the discovery, presence, handling, removal, disposal or exposure of persons to hazardous materials of any form. Hazardous materials testing and abatement will be the responsibility of the owner. CONCLUSION RJHA will utilize its extensive experience in historic preservation projects to make this a truly successful project for the City of Miami. Provided that this proposal meets with your approval, please prepare the necessary Work Authorization and include this fee proposal and fee breakdown as an Exhibit thereto. We will start work on this assignment immediately upon receipt of your written authorization to proceed. Thank you once again for the opportunity to be of service. Sincerely yours, R.J. HEISENBOTTLE ARCHITECTS, P.A. Richard J Heisenbottle Digitally signed by Richard J Heisenbottle DN: c=US, o=R. J. HEISENBOTTLE ARCHITECTS PA, d nQual ifier=A01410D0000017EB5CA25AD00054BE F, cn=Richard J Heisenbottle Date: 2022,04.13 10:31:50 -04'00' Richard J. Heisenbottle, FAIA President 04 14 22 Acceptance and Authorization to Proceed Date Please Print Authorized Representatives Name and Title Page 96 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 Areas of Concern from WJE Assessment from Ground Level Area of terra cotta ledge that has shifted outward and represents a potential fall hazard. North Elevation above Marquee WJE Observations from January 12, 2022 see next 2 pages Page 97 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 WJE Observations from January 12, 2022 Area of terra cotta ledge that has shifted ouhvard and represents a potential fall hazard. North Elevation above Marquee Page 98 of 108 DocuSign Envelope ID: 5BA19B1C-BA8C-4F48-8930-AED52DD499E6 WJE Observations from January 12, 2022 North Elevation above Marquee) Area of terra cotta ledge that has shifted outward and represents a potential fail hazard. Page 99 of 108 DocuSign Envelope ID: 5BA19B1 C-BA8C-4F48-8930-AED52DD499E6 [WJE Observations from January 12, 2022 Cracked and displaced terra Gotta. Concerns about structural attachment to bolding NGOGJH — Page 100 of 108 Deteriorated wood shoring from 2010. East Elevation - 10th Floor] DocuSign Envelope ID: 5BA19B1C-BA8C-4F48-8930-AED52DD499E6 WJE Observations from January 12, 2022 Missing or severely displaced window sill units Other locations haie missing units and remaining uni s are missing structural attachment. North Elevation - 4th Floor Window sill units displaced and open joint below. There are several of these located throughout the north and east elevations. 4111=111 Page 101 of 108 DocuSign Envelope ID: 5BA19B1C-BA8C-4F48-8930-AED52DD499E6 r a ..I "4 Gasman - East Elevation ■ 4 Page 102 of 108 y Failed window and fallen railing support. Loose material observed in opening. WJE Observations from January 12, 2022 Displaced and spalled unit appears loose with no structural support. Severely cracked bracket unit with severely corroded temporary support straps. Concerns about structural support of this severely damaged unit. DocuSign Envelope ID: 5BA19B1C-BA8C-4F48-8930-AED52DD499E6 Cracking and shifting at corner. Requires further review to determine if structurally attached. Currently there is no protection to pedestrians/vehicles below this area. [ WJE Observations from January 12, 2022 Gusman - East Elevation J Page 103 of 108 DocuSign Envelope ID: 5BA19B1C-BA8C-4F48-8930-AED52DD499E6 [WJE Observations from January 12, 2022 Condition of 2010 Temporary Stabilization/Repairs There are several locations throughout the building that were temporary repaired in 2010. These repairs included anchors, galv. mesh to prevent falling hazards, and plywood covers over openings. The mesh and associated anchors are severely corroded and disengaged in many locations. The plywood covers are decayed and anchors have failed. Loose fragments of terra cotta/brick were observed behind the mesh. There is concern for these becoming loose and falling. 44 rgrt Page 104 of 108 DocuSign Envelope ID: 5BA19B1C-BA8C-4F48-8930-AED52DD499E6 WJE Observations from January 12, 2022 I Views of previous temporary repairs/stabilization from 2010. Concerns about attachment of these temporary repairs that were to be in place a maximum of 2 years. Page 105 of 108 DocuSign Envelope ID: 5BA19B1C-BA8C-4F48-8930-AED52DD499E6 EXHIBIT "C" INSURANCE REQUIREMENTS - PROFESSIONAL SERVICES AGREEMENT R.J. HEISENBOTTLE ARCHITECTS, P.A. I. Commercial General Liability A. Limits of Liability Bodily Injury and Property Damage Liability Each Occurrence $1,000,000.00 General Aggregate Limit $2,000,000.00 Personal and Adv. Injury $1,000,000.00 Products/Completed Operations $1,000,000.00 B. Endorsements Required City of Miami listed as additional insured Contingent & Contractual Liability Premises and Operations Liability Primary Insurance Clause Endorsement II. Business Automobile Liability A. Limits of Liability Bodily Injury and Property Damage Liability Combined Single Limit Owned/Scheduled Autos Including Hired, Borrowed or Non -Owned Autos Any One Accident $1,000,000.00 B. Endorsements Required City of Miami listed as an additional insured III. Worker's Compensation Limits of Liability Statutory -State of Florida Waiver of Subrogation Page 106 of 108 DocuSign Envelope ID: 5BA19B1C-BA8C-4F48-8930-AED52DD499E6 Employer's Liability A. Limits of Liability $100,000.00 for bodily injury caused by an accident, each accident $100,000.00 for bodily injury caused by disease, each employee $500,000.00 for bodily injury caused by disease, policy limit IV. Professional Liability/Errors and Omissions Coverage Combined Single Limit Each Claim $2,000,000.00 General Aggregate Limit $2,000,000.00 Retro Date Included V. Umbrella Liability Each Occurrence $1,000,000.00 Policy Aggregate $1,000,000.00 City of Miami listed as an additional insured. Coverage is excess over all corresponding liability policies listed herein. Consultant agrees to maintain Professional Liability/Errors & Omissions coverage for a minimum of 1 year after termination of the Agreement period subject to continued availability of commercially reasonable terms and conditions of such coverage. The above policies shall provide the City of Miami with written notice of cancellation or material change from the insurer in accordance with policy provisions. Companies authorized to do business in the State of Florida, with the following qualifications, shall issue all insurance policies required above: The company must be rated no less than "A-" as to management, and no less than "Class V" as to Financial Strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent. All policies and/or certificates of insurance are subject to review and verification by Risk Management prior to insurance approval. REMAINDER OF PAGE INTENTIONALLY LEFT BLANK Page 107 of 108 Detail by Rntity Name DocuSign Envelope ID: 5BA19B1C-BA8C-4F48-8930-AED52DD499E6 Page 1 of 2 .orida Department of State Dpinff_m of ry q,rr�- ++�� r rT / j } (rl f:/•.9"korg t 1 1 r'' � J rl I f D � f i "�� an official of Florida wthsrtr Department of State / Division of Corporations / Search Records / Search by Entity Name / DIVISION OF CORPORATIONS Detail by Entity Name Florida Profit Corporation R.J. HEISENBOTTLE ARCHITECTS, P.A. Filing Information Document Number M48770 FEI/EIN Number 59-2783815 Date Filed 03/20/1987 State FL Status ACTIVE Last Event REINSTATEMENT Event Date Filed 01/03/2019 Principal Address 2199 PONCE DE LEON BLVD 400 CORAL GABLES, FL 33134 Changed: 07/11/2008 Mailing Address 2199 PONCE DE LEON BLVD Suite 400 CORAL GABLES, FL 33134 Changed: 01/08/2015 Registered Agent Name & Address HEISENBOTTLE, RICHARD J 620 SAN SERVANDO AVENUE CORAL GABLES, FL 33134 Name Changed: 01/03/2019 Address Changed: 06/29/2000 Officer/Director Detail Name & Address Title PRES HEISENBOTTLE, RICHARD J 2199 PONCE DE LEON BLVD. SUITE400 CORAL GABLES, FL 33134 https://search. sunbiz. org/Inquiry/CorporationS earch/SearchResultDetail?inquirytype=Ent... 12/27/2021 Detail by Fiitity Name DocuSign Envelope ID: 5BA19B1C-BA8C-4F48-8930-AED52DD499E6 Page 2 of 2 Annual Reports Report Year Filed Date 2019 01/03/2019 2020 01/14/2020 2021 01/19/2021 Document Images 01/19/2021 --ANNUAL REPORT 01/14/2020 -- ANNUAL REPORT 01/03/2019 -- REINSTATEMENT 03/22/2017--ANNUAL REPORT 04/18/2016--ANNUAL REPORT 01/08/2015--ANNUAL REPORT 02/08/2014 -- ANNUAL REPORT 04/30/2013 -- ANNUAL REPORT 03/20/2012 -- ANNUAL REPORT 02/10/2011 --ANNUAL REPORT 01/05/2010 -- ANNUAL REPORT 03/25/2009 -- ANNUAL REPORT 07/11/2008 -- ANNUAL REPORT 04/10/2007 -- ANNUAL REPORT 03/23/2006 -- ANNUAL REPORT 03/03/2005--ANNUAL REPORT 03/29/2004 --ANNUAL REPORT 01/21/2003--ANNUAL REPORT 02/20/2002 -- ANNUAL REPORT 01/27/2001 --ANNUAL REPORT 06/29/2000 -- ANNUAL REPORT 04/20/1999 -- ANNUAL REPORT 04/28/1998 -- ANNUAL REPORT 02/04/1997 -- ANNUAL REPORT 01/29/1996 -- ANNUAL REPORT 06/29/1995 -- ANNUAL REPORT View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format Florida Department of State, Division of Corporations https://search. sunbiz. org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=Ent... 12/27/2021 DocuSign Envelope ID: 5BA19B1C-BA8C-4F48-8930-AED52DD499E6 City of Miami Office of the City Attorney Legal Services Request To: Office of the City Attorney From: Luis Caseres Contact Person Contracting Officer Manager. Title Date 04/14/2022 Procurement Requesting Client 305-416-1913 Telephone i IOW MIFF Legal Service Requested: Expert Consulting Agreement between City of Miami DREAM and Richard J. Heisenbottle Complete form and forward to the Office of the City Attorney or e-mail to Legal Services. Do not assume that the Office of the City Attorney knows the background of the question and/or issue, such as opinions on the same or similar issues, the existence of relevant memos, correspondence, etc. Please attach to this form and/or e-mail all pertinent information relating to the subject. Once your request has been assigned, an e-mail will be sent to you with the Assigned Attorney's name and the issued matter identification number. ❑ Supplemental page attached. Authorized by: Fernando Ponassi Date response requested by: ASAP BELOW PORTION TO BE COMPLETED BY THE OFFICE OF THE CITY ATTORNEY Assigned Attorney: - Date: - File No. - Approved by: - Ultimate Client: Comments: D / R Date: - Supplemental Page Type: Matrix: Category: - Copy returned to Requesting Client Copy to Ultimate Client rev. 06/17/2011 Olivera, Rosemary From: Caseres, Luis Sent: Wednesday, June 1, 2022 10:59 AM To: McGinnis, Lai -Wan; Badia, Hector; Darrington, Mario; Cabrera, Paola; Hansen, Anthony; Caldeira, Jose; Mora, Jorge; Martinez, Marisol; Lorenzo, Jacqueline Cc: Cambridge, Susan; Barr, Thomas; Ponassi Boutureira, Fernando; Velez, Pablo; Hannon, Todd; Olivera, Rosemary; Cabrera, Paola Subject: Document Distribution - Professional Services Agreement between City of Miami and RJ Heisenbottle Attachments: Expert_Consulting_Agreement_between_COM_DREAM and Heisenbottle_Executed 05-31-2022.pdf Good morning All: Lai -Wan: Attached for your records is a scanned copy of the document described below, which was duly executed by all appropriate parties. Thank you. Paola You may now close this Matter ID 22-727 Todd Please find attached the fully executed copy of agreement that is to be considered an original agreement for your records. Document Type: Expert Consultant Agreement First Party: City of Miami Second Party: Richard J. Heisenbottle Program/Purpose: Professional Services Agreement between City of Miami and RJ Heisenbottle Effective Date: 05/31/2022 Best regards, i LuA.- Caere - Construction Procurement Assistant City of Miami Department of Procurement 444 SW 2nd Avenue, 6th Floor, Miami, FL 33130 (305) 416-1923 g (305) 400-5335 ®Lcaseres©miamigov.com "Serving, Enhancing, and Transforming our Community" CONFIDENTIAL COMMUNICATION The information contained in this transmission may contain privileged and confidential information. It is intended only for the use of the person(s) named above. If you are not the intended recipient, you are hereby notified that any review, dissemination, distribution, or duplication of this communication is strictly prohibited. If you are not the intended recipient, please immediately contact the sender by reply e-mail and destroy all copies of the original message. Thank you. *Please Note: Due to Florida's very broad public records law, most written communications to or from City of Miami employees regarding City business are public records, available to the public and media upon request. Therefore, this e-mail communication may be subject to public disclosure. If you're not already a Vendor, click on or scan the QR Code to register as a new vendor for the City of Miami. 2