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HomeMy WebLinkAbout23879AGREEMENT INFORMATION AGREEMENT NUMBER 23879 NAME/TYPE OF AGREEMENT SOUTH FLORIDA LIGHTING TEAM, LLC D/B/A MIAMI CHRISTMAS LIGHTS DESCRIPTION SUPPEMENTAL AGREEMENT/HOLIDAY LIGHTING & DECORATION SERVICES/FILE ID: 11545/R-22-0134/MATTER I D : 22-242 EFFECTIVE DATE April 6, 2022 ATTESTED BY TODD B. HANNON ATTESTED DATE 4/29/2022 DATE RECEIVED FROM ISSUING DEPT. 4/29/2022 NOTE DOCUSIGN AGREEMENT BY EMAIL DocuSign Envelope ID: 264495BD-B534-4DE6-81E9-19B17A894F4B CITY OF MIAMI DOCUMENT ROUTING FORM ORIGINATING DEPARTMENT: DEPT. CONTACT PERSON: Aimee Gandarilla EXT. 1906 NAME OF OTHER CONTRACTUAL PARTY/ENTITY: FORT LAUDERDALE, FL AND SOUTH FLORIDA Department of Procurement LIGHTING TEAM, LLC D/B/A MIAMI CHRISTMAS LIGHTS IS THIS AGREEMENT A RESULT OF A COMPETITIVE PROCUREMENT PROCESS? TOTAL CONTRACT AMOUNT: $ FUNDING INVOLVED? TYPE OF AGREEMENT: ❑ MANAGEMENT AGREEMENT ❑ PROFESSIONAL SERVICES AGREEMENT ❑ GRANT AGREEMENT ❑ EXPERT CONSULTANT AGREEMENT ❑ LICENSE AGREEMENT OTHER: (PLEASE SPECIFY) SUPPLEMENTAL AGREEMENT YES YES ❑ PUBLIC WORKS AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ INTER -LOCAL AGREEMENT ❑ LEASE AGREEMENT ❑ PURCHASE OR SALE AGREEMENT NO NO PURPOSE OF ITEM (BRIEF SUMMARY): SUPPLEMENTAL AGREEMENT TO RFP NO. 12307-795 CITY OF FORT LAUDERDALE, FL AND SOUTH FLORIDA LIGHTING TEAM, LLC D/B/A MIAMI CHRISTMAS LIGHTS COMMISSION APPROVAL DATE: FILE ID: ENACTMENT NO.: NOTES. ROUTING INFORMATION Date PLEASE PRINT AND SIGN DIRECTOR OF PROCUREMENT/CHIEF PROCUREMENT OFFICER PR22138 April 18, 2022 Annie Perez 111:44:32 SIGNATURE:CA-u,4. Ann -Marie Sharpe I 11: 59: 34 SIGNATURE: CPPO EDT D Sgnee by: (?.. , 69540EB]3CAC488... EDT � Doesienee by: FINAL goKa �zrasxaai6zi4e]... RISK MANAGEMENT April 18, 2022 CITY ATTORNEY matter 22-242 April 26, 2022 IVip4V9:Mn0ff SIGNATURE: D Sg M by: CF,EF9 ASSISTANT CITY MANAGER, CHIEF FINANCIAL OFFICER April 27, 2022 FernandolZ�casamayor ISIGNATUR�:� gF6FE045] wBreneebr: ASSISTANT CITY MANAGER, CHIEF OF OPERATIONS Natasha Colebrook -Williams SIGNATURE: DEPUTY CITY MANAGER Nzeribe Ihekwaba, Ph.D., PE SIGNATURE: MANAGER April 27, 2022 urCITY IA12:07:58 SIGNATURE: 9EDa T �DocuSignetl by: Q 14h4, •—e50CF6e3,D642n... CITY CLERK April 29, 2022 Todd Hannon 1 11:12:03 SIGNATURE: EDT (—Dnnn `—E46D]560OCFi453... PLEASE ATTACH THIS ROUTING FORM TO ALL DOCUMENTS THAT REQUIRE EXECUTION BY THE CITY MANAGER DocuSign Envelope ID: 264495BD-B534-4DE6-81E9-19B17A894F4B City of Miami Office of the City Attorney Legal Services Request To: Office of the City Attorney From: Cristiane Lima Contact Person Procurement Contracting Officer Title 4/18/2022 Date: Procurement Requesting Client (305) 416-1904 Telephone Legal Service Requested: Matter No. 22-242 SUPPLEMENTAL AGREEMENT TO RFP NO. 12307-795 CITY OF FT. LAUDERDALE FT. LAUDERDALE, FL AND SOUTH FLORIDA LIGHTING TEAM, LLC D/B/A MIAMI CHRISTMAS LIGHTS Complete form and forward to the Office of the City Attorney or e-mail to Legal Services. Do not assume that the Office of the City Attorney knows the background of the question and/or issue, such as opinions on the same or similar issues, the existence of relevant memos, correspondence, etc. Please attach to this form and/or e-mail all pertinent information relating to the subject. Once your request has been assigned, an e-mail will be sent to you with the Assigned Attorney's name and the issued matter identification number. All attorneys in the Office of the City Attorney shall fully comply with the Rules Regulating the Florida Bar. For Legal Services requesting an opinion from the Office of the City Attorney: FlIssue opinion in writing. nPublish opinion after issuance. Authorized by: Annie Perez Date response requested by: BELOW PORTION TO BE COMPLETED BY THE OFFICE OF THE CITY ATTORNEY Assigned Attorney: Date: File No. Approved by: Ultimate Client: Comments: D / R Date: Type: Matrix: Category: Copy returned to Requesting Client Copy to Ultimate Client rev. 04/14/2017 Zohn Sinn nnenmant In• MI J3RHWRNOGRRY.JRHKIWON\/C41 YF,7X.1 I R7DSAF.I\/KPK DocuSign Envelope ID: 264495BD-B534-4DE6-81E9-19B17A894F4B Tag- of 411i�Ytit ANNIE PEREZ, CPPO ARTHUR NORIEGA V Chief Procurement Officer City Manager CITY OF MIAMI SUPPLEMENTAL AGREEMENT TO REQUEST FOR PROPOSALS ("RFP") NO. 12307-795 SERVICES AGREEMENT BETWEEN CITY OF FORT LAUDERDALE, FL AND SOUTH FLORIDA LIGHTING TEAM, LLC D/B/A MIAMI CHRISTMAS LIGHTS The City of Miami, a Florida municipal corporation ("City"), is accessing the Request for Proposals ("RFP") No. 12307-795 Services Agreement between the City of Fort Lauderdale, Florida ("Fort Lauderdale") and South Florida Lighting Team, LLC, a Florida limited liability company d/b/a Miami Christmas Lights ("Miami Christmas Lights" or "Vendor"), made and entered effective as of October 2, 2019, attached hereto as Exhibit "A" and incorporated herein by reference ("Contract"), for the provision of Holiday Lighting and Decoration Services ("Services"). This is a Supplemental Agreement to the Contract, inclusive of applicable City legal requirements and language for use by the City's Departments ("Agreement"). The term of the Contract is for two (2) years with the option to renew for three (3), additional one (1) year periods and is effective through October 1, 2022. The order of precedence whenever there is conflicting or inconsistent language between documents is as follows in descending order of priority: (1) this Agreement; and (2) the Contract. Pursuant to this Agreement, the effective date of Contract access by the City is April 6th , 2022. 1) The word "Fort Lauderdale" shall be stricken and replaced hereby with the phrase/word "City of Miami" or "City" throughout the Contract. 2) The word "Broward County" shall be stricken and replaced hereby with the phrase/word "Miami -Dade County" or "Dade County" throughout the Contract. 3) Miami Christmas Lights' Responsibilities: A. Miami Christmas Lights has agreed to furnish the Services to the City as further described in the Contract. B. Miami Christmas Lights shall provide to the City for a pre -established fixed amount equal to all- inclusive costs for all Services identified in the Contract. C. Miami Christmas Lights' responsibilities will commence on the effective date of this Agreement. 4) Section VI, Subsection A. of the Contract, titled "Indemnification" is hereby deleted in its entirety and replaced with the following language: A. Miami Christmas Lights shall further indemnify, defend (at its own cost), and hold the City, its officers, agents, directors, and employees harmless against any civil actions, statutory 1 Znhn Sinn rincnmant Ill• MI I3RHV\/RNOC;RRY.IRHKrIYON\/Cd1 YR7Y.I I 117r)SAF.I\/KPK DocuSign Envelope ID: 264495BD-B534-4DE6-81E9-19B17A894F4B or similar claims, injuries or damages arising or resulting from the Services. In the event that any action or proceeding is brought against the City by reason of any such claim or demand, Miami Christmas Lights shall, upon written notice from the City, resist and defend (at its own cost) such action or proceeding by counsel satisfactory to the City. Miami Christmas Lights expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by Miami Christmas Lights shall in no way limit the responsibility to indemnify, defend and save the City, its officers, agents, directors, and employees harmless as herein provided. B. The indemnification provided above shall obligate Miami Christmas Lights to defend, at its own expense, to and through trial, administrative, appellate, supplemental or bankruptcy proceeding, or to provide for such defense, at the City's option, any and all claims of liability and all suits and actions of every name and description which may be brought against the City, whether performed by Miami Christmas Lights, or persons employed or utilized by Miami Christmas Lights. C. These duties shall survive the cancellation or expiration of the Agreement. This Section will be interpreted under the laws of the State of Florida, including without limitation and interpretation, which conforms to the limitations of Sections 725.06 and/or 725.08, Florida Statutes, as applicable and as amended. D. Miami Christmas Lights shall require all sub -contractor agreements to include a provision that each sub -contractor shall indemnify the City in substantially the same language as this Section. Miami Christmas Lights agrees and recognizes that the City shall not be held liable or responsible for any claims which may result from any actions or omissions of Miami Christmas Lights in which the City participated either through review or concurrence of Vendor's actions. In reviewing, approving or rejecting any submissions by Miami Christmas Lights or other acts of Miami Christmas Lights, the City, in no way, assumes or shares any responsibility or liability of Miami Christmas Lights or sub -contractors under this Agreement. E. Ten dollars ($10.00) of the payments made by the City constitute separate, distinct, and independent consideration for the granting of this Indemnification, the receipt and sufficiency of which is voluntarily and knowingly acknowledged by Miami Christmas Lights. 5) Section VI, Subsection J. of the Contract, titled "Audit Right and Retention of Records" is hereby deleted in its entirety and replaced with the following language: A. Miami Christmas Lights agrees to provide access to the City or to any of its duly authorized representatives, to any books, documents, papers, and records of Miami Christmas Lights which are directly pertinent to this Agreement, for the purpose of audit, examination, excerpts, and transcripts. The City may, at reasonable times, and for a period of up to three (3) years following the date of final payment by the City to Miami Christmas Lights under this Agreement, audit and inspect, or cause to be audited and inspected, those books, documents, papers, and records of Miami Christmas Lights which are related to Miami Christmas Lights' performance under this Agreement. Miami Christmas Lights agrees to maintain all such books, documents, papers, and records at its principal place of business in Miami -Dade County, or its local office in Miami -Dade County or to otherwise make them available in Miami -Dade County for a period of three (3) years after final payment is made under this Agreement and all other pending matters are closed. Miami Christmas Lights' Page 2 DocuSign Envelope ID: 264495BD-B534-4DE6-81E9-19B17A894F4B failure to adhere to, or refusal to comply with, this condition shall result in the immediate cancellation of this Agreement by the City. B. The City may, at reasonable times during the term hereof, inspect Miami Christmas Lights' facilities and perform such tests, as the City deems reasonably necessary, to determine whether the goods or services required to be provided by Miami Christmas Lights under this Agreement conform to the terms hereof. Miami Christmas Lights shall make available to the City all reasonable facilities and assistance to facilitate the performance of tests or inspections by City representatives. All audits, tests and inspections shall be subject to, and made in accordance with, the provisions of Sections 18-99, 18-100, 18-101, and 18- 102 of the Code of the City of Miami, Florida ("City Code"), which Sections apply to this Agreement, as same may be amended or supplemented, from time to time. 6) Section VI, Subsection L. of the Contract, titled "Independent Contractor" is hereby deleted in its entirety and replaced with the following language: This Agreement does not create an employee/employer relationship between the parties. It is the express intent of the parties that Miami Christmas Lights is an independent Contractor under this Agreement and not the City's employee for all purposes, including, but not limited to, the application of the Fair Labor Standards Act minimum wage and overtime payments, Federal Insurance Contribution Act, the Social Security Act, the Federal Unemployment Tax Act, the provisions of the Internal Revenue Code, the State Workers Compensation Act, any benefits under the City Pension Ordinances, and the State unemployment insurance law. Miami Christmas Lights shall retain sole and absolute discretion in the judgment of the manner and means of carrying out Miami Christmas Lights' activities and responsibilities hereunder. Miami Christmas Lights agrees that it is a separate and independent enterprise from the City, that it has full opportunity to find other business, that it makes its own investment in its business, and that it will utilize a high level of skill necessary to provide the Services. This Agreement shall not be construed as creating any joint employment relationship, joint venture partnership or other affiliated entity status between Miami Christmas Lights and the City and the City will not be liable for any obligation incurred by Miami Christmas Lights, including, but not limited to, unpaid minimum wages and/or overtime premiums. In this regard, the City is not responsible for any debts, defaults, acts or omissions of Miami Christmas Lights or its officials, agents, servants and employees. 7) Section VI, Subsection O. of the Contract, titled "Conflicts" is hereby deleted in its entirety and replaced with the following language: Pursuant to City of Miami Code Section 2-611, as amended ("City Code"), regarding conflicts of interest, Miami Christmas Lights hereby certifies to the City that no individual member of Miami Christmas Lights, no employee, and no subcontractors under this Agreement or any immediate family member of any of the same is also a member of any board, commission, or agency of the City. Miami Christmas Lights hereby represents and warrants to the City that throughout the term of this Agreement, Miami Christmas Lights, its employees, and its subcontractors will abide by this prohibition of the City Code. Page 3 Znhn Sinn Ilnniiment Ill• MI fl WRNJOfPRY.IRHKPIY(lN\/Cdi YR7X.1 I 1,171lSAF.I\/KPK DocuSign Envelope ID: 264495BD-B534-4DE6-81E9-19B17A894F4B 8) Section VI, Subsection U. of the Contract, titled "Jurisdiction, Venue, Waiver, Waiver of Jury Trial" is hereby deleted in its entirety and replaced with the following language: This Agreement with the City shall be governed by and construed under the laws of the State of Florida regardless of choice or conflict of laws principles. Venue in any proceedings between Miami Christmas Lights and the City of Miami shall be in a court of competent jurisdiction located in Miami -Dade County, Florida. Each party shall bear their own respective attorneys' fees. 9) Section VI, Subsection Z. of the Contract, titled "Uncontrollable Circumstances ("Force Majeure")" is hereby deleted in its entirety and replaced with the following language: A "Force Majeure Event" shall mean an act of God, act of governmental body or military authority, fire, explosion, power failure, flood, storm, hurricane, sink hole, other natural disasters, epidemic, riot or civil disturbance, war or terrorism, sabotage, insurrection, blockade, or embargo. In the event that either party is delayed in the performance of any act or obligation pursuant to or required by the Agreement by reason of a Force Majeure Event, the time for required completion of such act or obligation shall be extended by the number of days equal to the total number of days, if any, that such party is actually delayed by such Force Majeure Event. The party seeking delay in performance shall give notice to the other party specifying the anticipated duration of the delay, and if such delay shall extend beyond the duration specified in such notice, additional notice shall be repeated no less than monthly so long as such delay due to a Force Majeure Event continues. Any party seeking delay in performance due to a Force Majeure Event shall use its best efforts to rectify any condition causing such delay and shall cooperate with the other party to overcome any delay that has resulted. 10) Section VI, Subsection BB. of the Contract, titled "Public Records" is hereby deleted in its entirety and replaced with the following language: A. Miami Christmas Lights understands that the public shall have access, at all reasonable times, to all documents and information pertaining to City agreements, subject to the provisions of Chapter 119, Florida Statutes, and agrees to allow access by the City and the public to all documents subject to disclosure under applicable laws. Miami Christmas Lights' failure or refusal to comply with the provisions of this section shall result in the immediate cancellation of this Agreement by the City. B. Miami Christmas Lights shall additionally comply with Section 119.0701, Florida Statutes, including without limitation: (1) keep and maintain public records that ordinarily and necessarily would be required by the City to perform this Services; (2) upon request from the City's custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law; (3) ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the Agreement term and following completion of the Agreement if Miami Christmas Lights does not transfer the records to the City; (4) upon completion of the Agreement, transfer, at no cost, to the City all public records in possession of Miami Christmas Lights or keep and maintain public records required by the City to perform the Page 4 7nhn Sinn Ilnrumant III• Ml13RH1W/RNCIC;RRY.IR1-1KI"1Y(1N\/CdI YR7Y.I I 1,17fSAF.I\/KPK DocuSign Envelope ID: 264495BD-B534-4DE6-81E9-19B17A894F4B Services, if Miami Christmas Lights transfers all public records to the City upon completion of the Agreement, Miami Christmas Lights shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements, if Miami Christmas Lights keeps and maintains public records upon completion of the Agreement, Miami Christmas Lights shall meet all applicable requirements for retaining public records, all records stored electronically must be provided to the City, upon request from the City's custodian of public records, in a format that is compatible with the information technology systems of the City. Notwithstanding the foregoing, Miami Christmas Lights shall be permitted to retain any public records that make up part of its work product solely as required for archival purposes, as required by law, or to evidence compliance with the terms of the Agreement. C. Should Miami Christmas Lights determine to dispute any public access provision required by Florida Statutes, then Miami Christmas Lights shall do so at its own expense and at no cost to the City. IF MIAMI CHRISTMAS LIGHTS HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO VENDOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THE AGREEMENT, CONTACT THE DIVISION OF PUBLIC RECORDS AT (305) 416-1800, VIA EMAIL AT PUBLICRECORDSC�MIAMIGOV.COM, OR REGULAR MAIL AT CITY OF MIAMI OFFICE OF THE CITY ATTORNEY, 444 SW 2ND AVENUE, 9TH FLOOR, MIAMI, FL 33130. VENDOR MAY ALSO CONTACT THE RECORDS CUSTODIAN AT THE CITY OF MIAMI DEPARTMENT WHO IS ADMINISTERING THIS AGREEMENT. 11) Section VI, Subsection DD, of the Contract, titled "Notice" is hereby added with the following language: TO THE CITY: Arthur Noriega V City Manager City of Miami 444 SW 2nd Avenue, 10th Floor Miami, Florida 33130 Victoria Mendez City Attorney City of Miami 444 SW 2nd Avenue, 9th Floor Miami, Florida 33130 Annie Perez, CPPO Director of Procurement City of Miami 444 SW 2nd Avenue, 6th Floor Miami, Florida 33130 Page 5 Znhn Sinn Ilncurent Ill• MI I3RHWRNOC;RRY.IRHKP)YC)N\/C I YA7X.I I 1,17r1SAF.I\/KPK DocuSign Envelope ID: 264495BD-B534-4DE6-81E9-19B17A894F4B TO MIAMI CHRISTMAS LIGHTS: South Florida Lighting Team, LLC, d/b/a Miami Christmas Lights 14374 Commerce Way Miami Lakes, Florida 33016 Attn.: Kurt Stange 12)Section VI, Subsection EE, of the Contract, titled "Applicable Law, Venue and Attorney's Fees" is hereby added with the following language: This Agreement with the City shall be governed by and construed under the laws of the State of Florida regardless of choice or conflict of laws principles. Venue in any proceedings between Miami Christmas Lights and the City shall be in a court of competent jurisdiction located in Miami -Dade County, Florida. Each party shall bear their own respective attorneys' fees. 13) Section VI, Subsection FF, of the Contract, titled "Equal Employment Opportunity" is hereby added with the following language: In the performance of this Agreement, Miami Christmas Lights shall not discriminate against any firm, employee or applicant for employment or any other firm or individual in providing services because of sex, age, race, color, religion, ancestry, disability, or national origin. 14) Section VI, Subsection GG, of the Contract, titled "Mediation" is hereby added with the following language: These parties may, at their discretion, agree in writing to resolve any dispute between them arising under this Agreement by submitting such dispute to non —binding mediation by a certified mediator in Miami -Dade County, Florida. The parties shall split the cost of the mediator. The decision of the mediator shall not be binding. 15) Section VI, Subsection HH, of the Contract, titled "Contingency Clause" is hereby added with the following language: Funding for this Agreement is contingent on the availability of funds and continued authorization for the Services and the Agreement is subject to amendment or termination due to lack of funds, reduction of funds, failure to allocate or appropriate funds, and/or change in applicable laws, City programs or policies, or regulations, upon thirty (30) days written notice. 16) Section VI, Subsection II, of the Contract, titled "City Not Liable for Delays" is hereby added with the following language: Miami Christmas Lights hereby understands and agrees that in no event shall the City be liable for, or responsible to Miami Christmas Lights or any subcontractor, or to any other person, firm, or entity for or on account of, any stoppages or delay(s) in work herein provided for, or any damages whatsoever related thereto, because of any injunction or Page 6 7nhn .Qinn flnrn rant Ifl• RAI 13RH1A/PN(l(,RRV IRHKf1VONVCd1 V7X 1 I R7f1RAF IVKPK DocuSign Envelope ID: 264495BD-B534-4DE6-81E9-19B17A894F4B other legal or equitable proceedings or on account of any delay(s) for any cause over which the City has no control. 17) Section VI, Subsection JJ, of the Contract, titled "Use of Name" is hereby added with the following language: Miami Christmas Lights understands and agrees that the City is not engaged in research or advertising, sales promotion, or other publicity purposes. Miami Christmas Lights is allowed, within the limited scope of normal and customary marketing and promotion of its work, to use the general results of these Services and the name of the City. Miami Christmas Lights agrees to protect any confidential information provided by the City and shall not release information of a specific nature without prior written consent of the City Manager or the City Commission. 18)Section VI, Subsection KK, of theContract, titled "No Third -Party Beneficiary" is hereby added with the following language: No persons other than Miami Christmas Lights and the City (and their successors and assigns) shall have any rights whatsoever under this Agreement. 19)Section VI, Subsection LL, of theContract, titled "Survival" is hereby added with the following language: All obligations (including, but not limited to, indemnity and obligations to defend and hold harmless) and rights of any party arising during or attributable to the period prior to expiration or earlier termination of this Agreement shall survive such expiration or earlier termination. 20)Section VI, Subsection MM, of the Contract, titled "Truth -in -Negotiation Certification, Representation and Warranty" is hereby added with the following language: Miami Christmas Lights hereby certifies, represents and warrants to the City that on the date of Miami Christmas Lights' execution of this Agreement, and for so long as this Agreement shall remain in full force and effect, the wage rates and other factual unit costs supporting the compensation to Miami Christmas Lights under this Agreement are and shall continue to be accurate, complete, and current. Miami Christmas Lights understands, agrees, and acknowledges that the City shall adjust the amount of the compensation and any additions thereto to exclude any significant sums by which the City determines the Agreement price of compensation hereunder was increased due to inaccurate, incomplete, or non -current wage rates and other factual unit costs. All such Agreement adjustments shall be made within one (1) year of the end of this Agreement, whether naturally expiring or earlier terminated pursuant to the provisions hereof. 21)Section VI, Subsection NN, of the Master Services Agreement, titled "Counterparts; Electronic Signatures" is hereby added with the following language: This Agreement may be executed in counterparts, each of which shall be an original as against either party whose signature appears thereon, but all of which taken together shall constitute but one and the same instrument. An executed facsimile or electronic scanned copy of this Agreement shall have the same force and effect as an original. The parties Page 7 Zol DocuSign Envelope ID: 264495BD B534 4DE6 81 E9 19B17A894F4B shall be entitled to sign and transmit an electronic signature on this Agreement (whether by facsimile, PDF, or other email transmission), which signature shall be binding on the party whose name is contained therein. Any party providing an electronic signature agrees to promptly execute and deliver to the other parties an original signed Agreement upon request. Page 8 Zo DocuSign Envelope ID: 264495BD-B534-4DE6-81 E9-19B17A894F4B IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed by their respective officials thereunto duly authorized. ATTEST: By:��t 7' Name: Erika Fruehling Title: Secretary ATTEST: Date: 04/13/2022 Notary PubkC State of Florida LaKiesha Monique Hall My Commacsion HH 042877 Expires 09/15/2024 ! z z; No ary Public, State Florida At Large (Signature) Lakiesha Monique Hall Print or Stamp Name of Notary HH 042877 Serial Number My Commission Expires.Se.t 15 By: �Docusignea by: � % By: Qvf(uui Novicy, Signed by: "Miami Christmas Lights" or "Vendor" SOUTH FLORIDA LIGHTING TEAM, LLC D/B/A MIAMI CHRISTMAS LIGHTS, a Florida Limited Liability Company By: Kurt Stange President "City" CITY OF MIAMI, a Florida municipal corporation Todd B. Hannon Arthur Noriega V City Clerk City Manager APPROVED AS TO LEGAL FORM AND APPROVED AS TO INSURANCE CORRECTNESS: By: DocuSigned by: DS FPI/ Victoria Mendez (Matter 22-242) City Attorney REQUIREMENTS: DocuSigned by: By: V'aAnt Gel+,cs, Anne Marie Sharpe, Director Risk Management Page 9 Zohn Sinn rinniimant Irl• ML IRH\NRNfnRRY.IRHKIlYfN\/rdl YR7Y.I I R7(ISAF.I\/KPK DocuSign Envelope ID: 264495BD-B534-4DE6-81E9-19B17A894F4B COMPANY RESOLUTION (This Resolution needs to authorize the signatory to sign) WHEREAS, South Florida Lighting Team a LLC (Company Type: Inc., LLC), desires to enter into an Agreement with the City of Miami for the purpose of performing the work described in the Agreement to which this resolution is attached; and WHEREAS, the Board of Managers (Board Type: Board of Directors for Inc., Board of Managers for LLC) at a duly held Company Meeting has considered the matter in accordance with the Bylaws of the Company; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD of Managers (same as identified above) that this company is authorized to enter into the Agreement with the City, and the Kurt Stange (Company Officer Name), the President (Company Officer Title) is hereby authorized and directed to execute the Agreement in the name of this Company and to execute any and all other documents and perform any such acts in connection therewith as may be required to accomplish its purpose. IN WITNESS WHEREOF, this 6th South Florida Lighting Team, LLC DBA Miami Christmas Lights day of April Lights") , 2022. ("South Florida Lighting Team, LLC d/b/a Miami Christmas An Florida LLC (State) Company By: 6 '" Print Name: Kurt Stange (sign) Title: President (sign) Print Name: Erika Fruehling Page 10 DocuSign Envelope ID: 264495BD-B534-4DE6-81E9-19B17A894F4B LA�A O! i7 AGENDA ITEM SUMMARY FORM File ID: #11545 0 R Date: 02/17/2022 Commission Meeting Date: 04/14/2022 Requesting Department: Department of Procurement Sponsored By: District Impacted: All Type: Resolution Subject: Auth. Piggyback - Holiday Lighting and Decoration Services Purpose of Item: The nature of this item is to establish a resolution of the City of Miami Commission, with attachments, authorizing the piggyback of the City of Fort Lauderdale ("Fort Lauderdale") Contract No. RFP- 12307-795 for Holiday Lighting and Decoration Services, on an as needed basis, Citywide, pursuant to Section 18-111 of the Code of the City of Miami, Florida, as amended, with South Florida Lighting Team, LLC d/b/a Miami Christmas Lights ("Miami Christmas Lights"), which was competitively solicited for a term of two (2) years with the option to renew for three (3), additional one (1) year periods, and will expire on October 1, 2022, subject to any renewals, extensions and/or replacement contracts by Fort Lauderdale; allocating funds from City's various sources of funds from the user Departments and Agencies, subject to the availability of funds and budgetary approval, at the time of need; authorizing the City Manager to execute the supplemental agreement, in a form acceptable to the City Attorney; further authorizing the City Manager to negotiate and execute any and all documents, including any amendments, renewals, and extensions subject to all allocations, appropriations and budgetary approvals having been previously made, compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules and regulations, as may be deemed necessary for said purpose. Background of Item: The City of Miami ("City") has a need for the provision of Holiday Lighting and Decoration Services, on an as needed basis, Citywide. By accessing the Fort Lauderdale Contract No. RFP- 12307-795 for Holiday Lighting and Decoration Services, will enable the City to have an experienced and licensed company for the installation, maintenance, removal, cleaning, refurbishing, transport and storage of professionally themed holiday decorations for various City end user departments and agencies, on an as needed basis. This contract has a term of two (2) years with the option to renew for three (3), additional one (1) year periods, and will expire on October 1, 2022. The estimated fiscal impact is approximately $60,000.00 in the aggregate for the remaining two (2) options to renew periods. Budget Impact Analysis DocuSign Envelope ID: 264495BD-B534-4DE6-81E9-19B17A894F4B Item is an Expenditure Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: Approximately $60,000.00 in the aggregate for the remainder of the OTR period. General Account No.: Various sources of funds from the user Departments and Agencies. Department of Procurement Office of Management and Budget Office of Management and Budget City Manager's Office Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney Office of the City Attorney City Commission Reviewed By Annie Perez Calvin Fifer Marie Gouin Fernando Casamayor Valentin J Alvarez Arthur Noriega V Pablo Velez Barnaby L. Min Victoria Mendez Maricarmen Lopez Department Head Review Budget Analyst Review Budget Review Assistant City Manager Review Legislative Division Review City Manager Review ACA Review Deputy City Attorney Review Approved Form and Correctness Meeting Completed 02/28/2022 9:08 AM Completed 02/28/2022 3:14 PM Completed 03/01/2022 11:19 AM Completed 03/08/2022 9:39 AM Completed 03/09/2022 10:40 AM Completed 03/10/2022 11:34 AM Completed 03/25/2022 4:35 PM Completed 03/25/2022 4:50 PM Completed 03/28/2022 5:24 PM Completed 04/14/2022 9:00 AM DocuSign Envelope ID: 264495BD-B534-4DE6-81E9-19B17A894F4B City of Miami Legislation Resolution Enactment Number: R-22-0134 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 11545 Final Action Date:4/14/2022 A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE ACCESSING OF THE CITY OF FORT LAUDERDALE'S ("FORT LAUDERDALE") REQUEST FOR PROPOSALS CONTRACT NO. RFP-12307-795 FOR HOLIDAY LIGHTING AND DECORATION SERVICES, ON AN AS NEEDED BASIS CITYWIDE, PURSUANT TO SECTION 18-111 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), WITH THE SOUTH FLORIDA LIGHTING TEAM, LLC D/B/A MIAMI CHRISTMAS LIGHTS, A FLORIDA LIMITED LIABILITY COMPANY, WHICH WAS COMPETITIVELY SOLICITED FOR AN INITIAL TERM OF TWO (2) YEARS WITH THE OPTION TO RENEW FOR THREE (3) ADDITIONAL ONE (1) YEAR PERIODS AND IS EFFECTIVE THROUGH OCTOBER 1, 2022, SUBJECT TO ANY RENEWALS, EXTENSIONS, AND/OR REPLACEMENT CONTRACTS BY FORT LAUDERDALE; ALLOCATING FUNDS FROM THE VARIOUS SOURCES OF FUNDS FROM CITY OF MIAMI USER DEPARTMENTS AND AGENCIES, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A SUPPLEMENTAL AGREEMENT WITH MIAMI CHRISTMAS LIGHTS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR SAID PURPOSE; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, the City of Miami ("City") has a need for the provision of holiday lighting and decoration services on an as needed basis Citywide; and WHEREAS, the City of Fort Lauderdale's ("Fort Lauderdale") Request for Proposals ("RFP") Contract No. RFP-12307-795 for Holiday Lighting and Decoration Services ("Services") will enable the City to have an experienced and licensed company for the installation, maintenance, removal, cleaning, refurbishment, transport, and storage of professionally themed holiday decorations for various City user departments and agencies; and WHEREAS, pursuant to Section 18-111 of the Code of the City of Miami, Florida, as amended ("City Code"), the Chief Procurement Officer determined that the Fort Lauderdale RFP Contract No. RFP-12307-795 was entered into pursuant to a competitive solicitation process in compliance with City laws, policies, and procedures; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: DocuSign Envelope ID: 264495BD-B534-4DE6-81E9-19B17A894F4B Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The accessing of the Fort Lauderdale RFP Contract No. RFP-12307-795 for the Services on an as needed basis Citywide pursuant to Section 18-111 of the City Code with Miami Christmas Lights, which was competitively solicited for an initial term of two (2) years with the option to renew for three (3) additional one (1) year periods and is effective through October 1, 2022, subject to any renewals, extensions, and/or replacement contracts by Fort Lauderdale, is approved. Section 3. Funds are allocated from the various sources of funds from City user departments and agencies, subject to the availability of funds and budgetary approval at the time of need. Section 4. The City Manager is authorized' to negotiate and execute a Supplemental Agreement with Miami Christmas Lights, in a form acceptable to the City Attorney, for said purpose. Section 5. The City Manager is further authorized' to negotiate and execute any and all documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions of the City Code, including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 6. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: ' The herein authorization is further subject to compliance with all legal requirements that may be imposed including, but not limited to those prescribed by applicable City Charter and City Code provisions. DocuSign Envelope ID: 264495BD-B534-4DE6-81E9-19B17A894F4B Aci1 �® �V�%Z CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 03/31/2022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER BIBERK P.O. Box 113247 Stamford, CT 06911 CONTACT NAME: PHONE 844-472-0967 FAX 203-654-3613 (A/C, No, Ext): (A/C, No): E-MAILADDRESS: customerservice©biBERK.com INSURER(S) AFFORDING COVERAGE NAIC # Wellfleet Insurance Company INSURER A 32280 INSUR D South Florida Lighting Team LLC 14374 Commerce Way Miami Lakes, FL 33016 INSURER B : INSURER C : INSURERD: INSURERE: INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICY NUMBER (MM POLIC* F .. 11/ POLICY EXP (MM/DD/YYYY) LIMITS COMMERCIAL GENERAL LIABILITY /� [ O O � h` , Y EACH OCCURRENCE $ 0 CLAIMS -MADE OCCUR DAMAGE TO RENTED PREMISES (Ea occurrence) $ 0 MED EXP (Any one person) $ 0—,T//� PERSONAL & ADV INJURY $ 0 GEN'L AGGREGATE LIMIT APPLIES PRO JECT PER: LOC GENERAL AGGREGATE $ 0 PRODUCTS -COMP/OP AGG $ 0 $ AUTOMOBILE LIABILITY ANY AUTO OWNED SCHEDULED AUTOS NON -OWNED AUTOS ONLY `/�, ` _v\ O O� O� V COMBINED SINGLE LIMIT (Ea accident) $ BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ $ UMBRELLA LIAB EXCESS LIAB O OCCUR CLAIMS -MADE P EACH OCCURRENCE $ AGGREGATE $ DED RETENTION $ $ A WORKERS COMPENSATION AND EMPLOYERS LIABILITY ANYPROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below Y / N Y N /A N9WC441158 01/22/2022 01/22/2023 X PER STATUTE OTH- ER E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 E.L. DISEASE - POLICY LIMIT 1 000 000 $ i r Professional Liability (Errors & Omissions): Claims -Made Per Occurrence/ Aggregate DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Exclusions: Kurt Stange; CERTIFICATE HOLDER CANCELLATION City of Miami 444 SW 2nd Avenue 6th floor Miami, FL 33130 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE f.-' ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD DocuSign Envelope ID: 264495BD-B534-4DE6-81 E9-19B17A894F4B ACORD° CERTIFICATE OF LIABILITY INSURANCE �..----- DATE(MM/DD/YYYY) 03/31 /2022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Solutions Insurance Brokerage LLC PO Box 161148 Altamonte Springs FL 32716 CONTACT NAME: PHORisk (A/CNE Ext): 407-613-2600 FAX No): 407-613-2600 A -MAIL ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # INSURER A : MERCURY IND CO OF AMER 11201 INSURED South Florida Lighting Team LLC 14374 Commerce Way Miami Lakes FL 33016 INSURER B : INSURER C : INSURER D : INSURER E : INSURERF: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICY NUMBER POLICY F (MM/D POLICY EXP (MM/DD/YYYY) LIMITS COMMERCIAL GENERAL LIABILITY OMED O OI n - IY' EACH OCCURRENCE $ CLAIMS -MADE OCCUR DAMAGE TO RENTED PREMISES (Ea occurrence) $ EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PRO JECT PER: LOC GENERAL AGGREGATE $ PRODUCTS -COMP/OP AGG $ $ A AUTOMOBILE X LIABILITY ANY AUTO OWNED �/ /� SCHEDULED AUTOS NON -OWNED AUTOS ONLY Y `� _vV 1\' BA09 46 O 41( v` 01/15/2022 01/15/2023 COMBINED SINGLE LIMIT (Ea accident) $ $1,000,000.00 BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ null $ UMBRELLA LIAB EXCESS LIAB O OCCUR CLAIMS -MADE N EACH OCCURRENCE $ AGGREGATE $ DED RETENTION $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANYPROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBEREXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below Y / N N/A PER STATUTE OTH- ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) City of Miami is listed as additional insured with respect to the Auto Liability. Primary and non-contributory language included for Auto. CERTIFICATE HOLDER CANCELLATION City of Miami 444 SW 2nd Ave, 6th Floor Miami FL 33130 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Riti s.i..... 47 ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD DocuSign Envelope ID: 264495BD-B534-4DE6-81E9-19B17A894F4B SOUTFLO-19 SBAIN ACORO CERTIFICATE OF LIABILITY INSURANCE �/ DATE(MM/DD/YYYY) 11/15/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Hub International Florida 777 SW 37th Avenue Suite 500 Miami, FL 33135 CONTACT NAME: PHONE 305 444-2324 FAX 305 444-1974 (A/c, No, Ext): ( ) (A/C, No):( ) E-MAILDSS: INSURER(S) AFFORDING COVERAGE NAIC # INSURER A : Security National Insurance Company (Am Trust) 19879 INSURED South Florida Lighting Team LLC 1167A NW 159TH Drive Miami Gardens, FL 33169 INSURER B : Progressive Express 10193 INSURER c : Mt. Hawley Insurance Company 37974 INSURERD: INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLIC ES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCE, :Y PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUER W Vp POLICY NUMBER POLI . E (M, ' .o POLICY EXP (MM/DD/YYYY) LIMITS A X COMMERCIAL GENERAL LIABILITY SES1657845032021 O O�I /w` ` 7/22/2022 EACH OCCURRENCE $ 1,000,000 CLAIMS -MADE X OCCUR DAMAGE To RENTED PREMISES (Ea occurrence) $ 300,000 MED EXP (Any one person) $ 5,000 PERSONAL&ADVINJURY $ 1,000,000 GEN'L AGGREGATE POLICY OTHER: LIMIT APPLIES PRO- JECT PER: LOC GENERAL AGGREGATE $ 2,000,000 PRODUCTS - COMP/OP AGG 2,000,000 $ $ B AUTOMOBILE X LIABILITY ANY AUTO OWNED SCHEDULED AUTOS NON -OWNED AUTOS ONLY .\<<>O 01666140 � �/ A � / 1/XX COMBINED SINGLE LIMIT (Ea accident) 1,000,000 $ BODILY INJURY (Per person) $ BODILYPROPERTY INJURYDAMAGE (Per accident) $ (Per accident) $ C X UMBRELLA LIAB EXCESS LIAB X OCCUR CLAIMS -MADE GXS0004871 7/22/2021 /22/2022 7/22/2022. EACH OCCURRENCE $ 2,000,000 AGGREGATE $ DED RETENT ON $ Aggegate $ 2,000,000 WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below Y / N N / A PER STATUTE OTH- ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) City of Miami is listed as additional insured on General Liability and auto liability coverage when required by written contract, subject to terms, conditions, and exclusions of the policy. The insurance evidenced by this certificate shall be primary and non-contributory to any other insurance available to the additional insured's named above. CERTIFICATE HOLDER CANCELLATION Cityof Miami 444 SW 2nd Avenue, 6th Floor Miami, FL 33130 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD DocuSign Envelope ID: 264495BD-B534-4DE6-81E9-19B17A894F4B From: To: Subject: Date: Attachments: Gomez Jr., Francisco (Frank) Carbonell, Aileen RE: PROCUREMENT INSURANCE REVIEW FOR SOUTH FLORIDA LIGHTING TEAM dba MIAMI CHRISTMAS LIGHTS COI Friday, April 1, 2022 2:38:27 PM imaae002.onq image004.pnq imaae006.onq Hi Aileen, The auto COI is adequate. Thanks, Frank Gomez, PIAM, CPII Property & Casualty Manager City of Miami Risk Management (305) 416-1740 Office (305) 416-176o Fax fgomez@miamigov.com "Serving, Enhancing, and Transforming our Community" From: Carbonell, Aileen <ACarbonell@miamigov.com> Sent: Friday, April 1, 2022 2:18 PM To: Gomez Jr., Francisco (Frank) <FGomez@miamigov.com> Subject: RE: PROCUREMENT INSURANCE REVIEW FOR SOUTH FLORIDA LIGHTING TEAM dba MIAMI CHRISTMAS LIGHTS COI Frank, Please find revised Auto policy attached for your review as well as the previously reviewed policy. DocuSign Envelope ID: 264495BD-B534-4DE6-81E9-19B17A894F4B Should you have any questions or concerns, please do not hesitate to contact me at information listed below. Kind regards, Aileen Carbonell, MPA Procurement Assistant Department of Procurement 444 SW 2" a Avenue, 6th Floor Miami, Florida 33130 Office: (305) 416-1922 Facsimile: (305) 416-1925 Email: acarbonellPmiamigov.com Website: httos://www.miamigov.com/Government/Departmep s-Organizations/Procurement "Serving, Enhancing, and Tr o4</ GV ` n9 Oo (Ci 51/ O- 43idr Community" Mission: The City of Miamnpartment of Procurement's mission is to ethically procure quality goods and services, design, construction and construction management services at the best value for the City, while providing excellent customer service, process efficiency, transparency, fairness, competition, accountability, and maintaining public trust. Click on or scan the QR Code to register as a new vendor for the City of Miami. Please consider the environment before printing this e-mail. CONFIDENTIAL COMMUNICATION DocuSign Envelope ID: 264495BD-B534-4DE6-81E9-19B17A894F4B The information contained in this transmission may contain privileged and confidential information. It is intended only for the use of the person(s) named above. If you are not the intended recipient, you are hereby notified that any review, dissemination, distribution, or duplication of this communication is strictly prohibited. If you are not the intended recipient, please immediately contact the sender by reply e-mail and destroy all copies of the original message. Thank you. *Please Note: Due to Florida's very broad public records law, most written communications to or from City of Miami employees regarding City business are public records, available to the public and media upon request. Therefore, this e-mail communication may be subject to public disclosure. From: Gomez Jr., Francisco (Frank) <FGomezPmiamigov.com> Sent: Friday, April 1, 2022 9:02 AM To: Carbonell, Aileen <ACarbonell@miamigov.com> Subject: RE: PROCUREMENT INSURANCE REVIEW FOR SOUTH FLORIDA LIGHTING TEAM dba MIAMI CHRISTMAS LIGHTS COI Hello, The auto should be amended to reflen d and non owned auto exposures. Thanks, O� Q Q Frank Gomez, PIAM, CPI I Property & Casualty Manager City of Miami Risk Management (305) 416-1740 Office (3o5) 416-176o Fax fgomez@miamigov.com "Serving, Enhancing, and Transforming our Community" DocuSign Envelope ID: 264495BD-B534-4DE6-81E9-19B17A894F4B From: Carbonell, Aileen <ACarbonellPmiamigov.com> Sent: Friday, April 1, 2022 9:00 AM To: Gomez Jr., Francisco (Frank) <FGomez(Jmiamigov.com> Subject: RE: PROCUREMENT INSURANCE REVIEW FOR SOUTH FLORIDA LIGHTING TEAM dba MIAMI CHRISTMAS LIGHTS COI Auto as well? Should you have any questions or concerns, please do not hesitate to contact me at information listed below. Kind regards, Aileen Carbonell, MPA Procurement Assistant Department of Procurement 444 SW 21td Avenue, 6th Floor Miami, Florida 33130 Office: (305) 416-1922 Facsimile: (305) 416-1925 Email: acarbonellPmiamigov.com Website: httos://www.miamigov.c vernll�e'nt/Departments-Organizations/Procurement _ "Serving, Enhancing, and Transforming our Community" Mission: The City of Miami Department of Procurement's mission is to ethically procure quality goods and services, design, construction and construction management services at the best value for the City, while providing excellent customer service, process efficiency, transparency, fairness, competition, accountability, and maintaining public trust. Click on or scan the QR Code to register as a new vendor for the City of Miami. DocuSign Envelope ID: 264495BD-B534-4DE6-81E9-19B17A894F4B Please consider the environment before printing this e-mail. CONFIDENTIAL COMMUNICATION The information contained in this transmission may contain privileged and confidential information. It is intended only for the use of the person(s) named above. If you are not the intended recipient, you are hereby notified that any review, dissemination, distribution, or duplication of this communication is strictly prohibited. If you are not the intended recipient, please immediately contact the sender by reply e-mail and destroy all copies of the original message. Thank you. *Please Note: Due to Florida's very broad public records law, most written co ations to or from City of Miami employees regarding City business are public records, available to the pLi nd media upon request. Therefore, this e-mail communication may be subject to public disclosure. e O 99/ 10 From: Gomez Jr., Francisco (Frank) <FGornez@miamigov.com> Sent: Friday, April 1, 2022 8:56 A To: Carbonell, Aileen <ACa b mia v.com> Cc: Quevedo, Terry <T ue miami ov.com> Subject: RE: PROCUREMENT NSURANCE REVIEW FOR SOUTH FLORIDA LIGHTING TEAM dba MIAMI CHRISTMAS LIGHTS COI Good morning Aileen, The WC COI is adequate. Thanks, Frank Gomez, PIAM, CPII Property & Casualty Manager City of Miami Risk Management (305) 416-1740 Office DocuSign Envelope ID: 264495BD-B534-4DE6-81E9-19B17A894F4B (3o5) 416-176o Fax fgomez@miamigov.com "Serving, Enhancing, and Transforming our Community" From: Carbonell, Aileen <ACarbonell@miamigov.com> Sent: Friday, April 1, 2022 8:47 AM To: Gomez Jr., Francisco (Frank) <FGomez@miamigov.com> Cc: Quevedo, Terry <TQuevedoPmiamigov.com> Subject: PROCUREMENT INSURANCE REVIEW FOR SO CHRISTMAS LIGHTS COI Importance: High Good morning, Please review the insurance attachediest convenience and advise if adequate according to insurance requirements cont, pe l the Thank you! NOTE: ONLY AUTO AND WOW FOR REVIEW. OTHER POLICIES ARE APPROVED AND EXPIRE IN JULY 2022. ORIDA LIGHTING TEAM dba MIAMI Kind regards, Aileen Carbonell, MPA Procurement Assistant Department of Procurement 444 SW 2nd Avenue, 6th Floor Miami, Florida 33130 Office: (305) 416-1922 Facsimile: (305) 416-1925 Email: acarbonell(Wmiamigov.com Remit W9 to: PurchasingSupplierAdminsC1miamigov.com Website: https://beta.miamigov.com/Government/Departments-Organizations/Procurement DocuSign Envelope ID: 264495BD-B534-4DE6-81 E9-19B17A894F4B "Serving, Enhancing, and Transforming our Community" CONFIDENTIAL COMMUNICATION The information contained in this transmission may contain privileged and confidential information. It is intended only for the use of the person(s) named above. If you are not the intended recipient, you are hereby notified that any review, dissemination, distribution, or duplication of this communication is strictly prohibited. If you are not the intended recipient, please immediately contact the sender by reply e-mail and destroy all copies of the original message. Thank you. *Please Note: Due to Florida's very broad public records law, most written communications to or from City of Miami employees regarding City business are public records, available to the public and media upon request. Therefore, this e-mail communication may be subject to public disclosure. 3r" `� O 'V �`1 9/ � O Os 4Ce PQ Olivera, Rosemary From: Gandarilla, Aimee Sent: Friday, April 29, 2022 1:27 PM To: Hannon, Todd Cc: Lee, Denise; Olivera, Rosemary; Cabrera, Paola Subject: Executed - Holiday Lighting and Decoration Services RFP 12307-795 (matter 22-242) Attachments: SUPPLEMENTAL_AGREEMENT_-_HOLIDAY_LIGHTING_AND.pdf Good afternoon Todd: Please find attached the fully executed copy of an agreement from DocuSign that is to be considered an original agreement for your records. Thank you, a we candemn& Procurement Assistant City of Miami Department of Procurement 444 SW 2' Avenue, 6th floor, Miami, FL 33130 P (305) 416-1906 F(305) 400-5338 agandarilla@miamigov.com https://miamigov.com/Govern ment/Departments-Organizations/Procurement "Serving, Enhancing, and Transforming our Community" If you're not already a Vendor, click on or scan the QR Code to register as a new Vendor for the City of Miami. 1