Loading...
HomeMy WebLinkAbout23773AGREEMENT INFORMATION AGREEMENT NUMBER 23773 NAME/TYPE OF AGREEMENT MULTI -ETHNIC YOUTH GROUP ASSOCIATION, INC. DESCRIPTION CDBG AGREEMENT/YOUTH SERVICES/FILE ID: 10783/R-21- 0422/MATTER ID: 21-2796/#36 EFFECTIVE DATE January 14, 2022 ATTESTED BY TODD B. HANNON ATTESTED DATE 1/14/2022 DATE RECEIVED FROM ISSUING DEPT. 1/24/2022 NOTE CITY OF MIAMI DOCUMENT ROUTING FORM ORIGINATING DEPARTMENT: HOUSING AND COMMUNITY DEVELOPMENT DEPT. CONTACT PERSON: MONICA GALO EXT. 1976 NAME OF OTHER CONTRACTUAL PARTY/ENTITY: MULTI -ETHNIC YOUTH GROUP ASSOCIATION. INC. (MEYGA) IS THIS AGREEMENT AS A RESULT OF A COMPETITIVE PROCUREMENT PROCESS? TOTAL CONTRACT AMOUNT: $ 30,000.00 TYPE OF AGREEMENT: ❑ MANAGEMENT AGREEMENT ❑ PROFESSIONAL SERVICES AGREEMENT ❑ GRANT AGREEMENT ❑ EXPERT CONSULTANT AGREEMENT ❑ LICENSE AGREEMENT OTHER: (PLEASE SPECIFY): , N/A FUNDING INVOLVED? ❑YES ®NO YES ❑ NO ❑ PUBLIC WORKS AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ INTER -LOCAL AGREEMENT ❑ LEASE AGREEMENT ❑ PURCHASE OR SALE AGREEMENT PURPOSE OF THE ITEM (BRIEF SUMMARY): I Contract in the amount of $ 30,000.00 in CDBG funding to MEYGA implementation of Public Service Activities. For additional information please see resolution attached. for the COMMISSION APPROVAL DATE: October 14, 2021 FILE ID: 10783 IF THIS DOES NOT REQUIRE COMMISSION APPROVAL, PLEASE EXPLAIN: N/A ENACTMENT No.: R-21-0422 ° ROUTING INFORMATION Date P PRINT AND SIGN APPROVAL BY DEPARTMENTAL DIRECTOR 11/12/2021 PRINT: R BERTO Z E SIGNATURE: t SUBMITTED TO RISK MANAGEMENT PRINT: ANN-MARIE SHARPE Digitally signed by Gomez, Gomez, Frank pate`ZOZ,.,,,Zoe,e,g SIGNATURE: osoo XUA SUBMITTED TO CITY ATTORNEY 21.2796 1/10/22 PRINT: .ICTORIA MENDEZ SIGN �� .- APPROVAL BY ASSISTANT CITY MANAGER /434 PRI : FER ANNDDO �;. A A OR \/ SIGNATU'•=(' RECEIVED BY CITY MANAGER PRINT: ART NORIEGA, V. SIGNATURE: 1) ONE ORIGINAL TO CITY CLERK, 2) ONE COPY TO CITY ATTORNEY"S OFFICE, 3) REMAINING ORIGINAL(S) TO ORIGINATING DEPARTMENT N/A PRINT: TODD B. HANNON SIGNATURE: PRINT: SIGNATURE: PRINT: SIGNATURE: PLEASE ATTACH THIS ROUTING FORM TO ALL DOCUMENTS THAT REQUIRE EXECUTION BY THE CITY MANAGER CITY OF MIAMI, FLORIDA DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT COMMUNITY DEVELOPMENT BLOCK GRANT ("CDBG") AGREEMENT This Agreement (hereinafter the "Agreement") is entered into this / day of , 200, between the -City of Miami, a municipal corporation of the State of Florida (he = inafter the "CITY"), & Multi -Ethnic Youth Group Association, Inc. a Florida not for profit corporation (hereinafter referred to as the "SUBRECIPIENT"). FUNDING SOURCE: CFDA # (If applicable): AMOUNT: TERM OF AGREEMENT: PROJECT NUMBER: DUNS® NUMBER: AGENCY'S ADDRESS: Community Development Block Grant (CDBG) CDBG 14.218 $ 30,000.00 Effective date of this agreement is October 1, 2021 to September 30, 2022 14 373-6804. 6304 NW 14th Avenue Miami, FL 33147 NOW, THEREFORE; in consideration of the mutual covenants and obligations herein set forth, the parties understand and agree as follows: ARTICLE 1 EXHIBITS AND DEFINITIONS i t E3 titMTS- litefteliettelei r' 'pu tdrrf'thistre'the-fo1iswing Exhibits: Exhibit A Exhibit B Exhibit C Exhibit D Exhibit E' Exhibit F Exhibit G Corporate Resolution Authorizing Execution. of this Agreement Work Program Compensation and Budget Summary .Certification Regarding Lobbying Forrn Certification Regarding Debarinent, Suspension and other Responsibility Matters (Primary Covered Transactions Form) Crime•Entity Affidavit Insurance Requirements 1.2 DEFINED TERMS. As used herein the folldwin ,terms -:shall mean: Act OR 24 CFR 570: Agreement Records: CDBG Program: CDBG Requirements: Department:. Federal Award: National Objective: Low -and -Moderate Title 1 of the Housing and Community Development Act of 1974, as amended.. Any and all books, records, documents, information, data, papers, letters, materials, and computerized or electronic storage data and Media, whether written, printed,. computerized, electronic or electrical, however collected or preserved, which. is or was produced, developed,. maintained, completed, received -or compiled by or at the direction of the SUBRECIPIENT or any subcontractor in carrying out the duties and obligations required by the terms of this Agreement, including, but not limited to, financial books .and records, ledgers, drawings, maps, pamphlets, designs, electronic tapes, computer drives and diskettes_ or surveys. Community Development Block Giant Program. The requirements contained in 24 CFR 570, Rule 91 of the Florida Administrative Code.and as established by the City of Miami, Florida. The. City of Miami Department of Housing & Community Development. Any federal funds received by the SUBRECIPIENT from any source during the period of time in which the SUBRECIPIENT is performing the obligations set forth in this Agreement. All Activities funded with CDBG -funds must meet one ofthe CDBG prograni's National Objectives: benefit low and moderate -income persons; aid in the prevention of slums or blight; or meet community development needs having a particular urgency, as defined in. 24 CFR 570:208. A member of a low- or moderate -income household whose Income Person: income is within specific income levels set forth by U.S. HUD. U.S. HUD or HUD_ The United States Department of Housing and Urban Development. ARTICLE II BASIC REQUIREMENTS The following documents must be approved by the CITY and must be on file with the Department prior to the CITY's execution of this Agreement: 2.1 The Work Program submitted by the SUBRECIPIENT to the CITY which shall become attached hereto as Exhibit "B" to this Agreement and shall include the following. 2.1.1 The description section shall detail the activities to be carried out by the SUBRECIPIENT, It should specifically describe the activities to be carried out as a result of the expenditure of CDBG Funds. Where, appropriate it should list measurable objectives, define the who, what* where and when of the project, and in general detail how these activities will ensure that the intended beneficiaries will be served. 2.1.2 The schedule of activities and measurable objectives play an essential role in the grant management. system. The schedule should provide projected milestones and deadlines for the accomplishment of tasks in carrying out the Work Program. These projected milestones and deadlines are a basis for measuring actual progress during the term of this. Agreement. These items shall bein sufficient detail to provide a sound basis for the CITY to effectively monitor performance by the SUBRECIPIENT under this Agreement. 2.1.3 Should start-up time for the Work Program be required or in the event of the occurrence of any delays in the activities thereunder, the SUBRECIPIENT shall immediately notify the Department in writing, giving all pertinent details and indicating when the .Work Program shall begin and/or continue. It is understood and agreed that the. SUBRECIPIENT shall maintain the level of activities and expenditures in existence prior to the execution of this Agreement. Any activities funded through or as a result of this Agreement shall not result in the displacement of employed workers, impair existing agreements for services or activities, or result in the substitution of funds allocated under this Agreement for other funds in connection with work which would have been performed in the absence of this Agreement. 2.2 The Budget Summary attached hereto as Exhibit "C", including the SUBRECIPIENT's Itemized Budget, Cost Allocation, Budget Narrative, Staff Salaries Schedule and a copy of all subcontracts. 2,3 A list of the SUBRECIPIENT's present officers and members of the Board (names, addresses, and telephone numbers.) 2.4 A list of key staff persons (with their titles) who will carry out the Work Program. 2,5 Completion of an Authorized Representative Statement. 20161 3 2.6 Completion of a Statement of Accounting System. 2.7 A copy of the SUBRECIPIENT's corporate personnel policies and procedures. 2.8 Job description and resumes for all positions funded in whole or in part under this. Agreement. 2.9 Copy of the SUBRECIPIENT's last federal income tax return (IRS Fomi 990), 2.10 The following corporate documents: (i) Bylaws, resolutions, and incumbency certificates for the SUBRECIPIENT, certified by the SUBRECIPIENT's Corporate Secretary, authorizing the consummation of the transactions contemplated hereby, all in a form satisfactory to the CITY. 2.11 ADA Certification. 2.12 Drug Free Certification. 2.13 All other documents reasonably required by the CITY. ARTICLE 1II TERMS AND PROCEDURES 3.1 CITY AUTHORIZATION. For the purpose of this Agreement, the Department will act on behalf of the CITY in the fiscal control, programmatic monitoring and modification of this Agreement, except as otherwise provided in this Agreement. 3.2 EFFECTIVE DATE AND TERM: The Effective date of this agreement is October 1, 2021 to September 30, 2022 3.3 OBLIGATIONS OF SUBRECIPIENT. The SUBRECIPIENT shall carry out the services and activities as prescribed in its Work Program, which is attached and incorporated herein and made a part of this Agreement, in a manner that is lawful, and satisfactory to the CITY, and in accordance with the written policies, procedures, and requirements as prescribed in this Agreement, and as set forth by HUD and the CITY. 3.4 POLICIES AND PROCEDURES MANUAL. This Agreement is subject to the current Federal regulations as may be amended, The SUBRECIPIENT is aware of and accepts the Policies and Procedures Manual for Com nunity Development Block Grant as the official document which outlines the fiscal, administrative and federal guidelines which shall regulatethe day-to-day operations of the SUBRECIPIENT. The Policies and Procedures Manual for Community Development Block Grant is incorporated herein, and made part of this Agreement.. The City of Miami reserves the right to update this Policies and Procedures Manual via Program Directives. These Program Directives and updated versions of this Policies and Procedures Manual shall be incorporated and made a part of this Agreement. 3.5 LEVEL. OF SERVICE.. Should start-up tune for the Work Program be required or in the event of the occurrence of any delays in the activities thereunder; the SUBRECIPIENT shall immediately notify the Depai tauent in writing, giving all pertinent details and indicating when the shall maintain the level of activities and expenditures in existence prior to the execution of this 201.1 4 Agreement. Any activities funded through or as a result of this Agreement shall not result in the displacement of employed workers, impair existing agreements. for services or activities, or result in the substitution of funds allocated under this Agreement for other funds in connection with work which would have been.perfonned in the' absence of this Agreement. ARTICLE IV FUNDING AND DISBURSEMENT REQUIREMENTS 4.1 COMPENSATION. The amount of compensation payable by the CITY to the SUBRECIPIENT shall be pursuant to .the rates, schedules and conditions described in Exhibit "C" attached hereto and incorporated into this Agreement. 4.2 INSURANCE.. At all times during the term hereof, the SUBRECIPIENT shall maintain insurance acceptable to the CITY. Prior to commencing any activity under this Agreement, the SUBRECIPIENT shall furnish to the CITY original certificates of insurance indicating that the SUBRECIPIENT is in compliance with the provisions described in Exhibit "G" attached hereto, and incorporated into this Agreement. 4.3 FINANCIAL ACCOUNTABILITY. The CITY reserves the right to audit the records of the SUBRECIPIENT at any time during the performance of this. Agreement and for a period of five (5): years after its expiration/termination. The 'SUBRECIPIENT agrees to provide all financial and other applicable records and documentation of services to the CITY. Any payment made shall be subject to reduction for amounts included in the related invoice which are found by the CITY, on the basis of such audit and at its sole discretion, not to constitute reasonable and necessary expenditures. Any payments made to the SUBRECIPIENT are subject to reduction for overpayments on previously submitted invoices. 4.4 RECAPTURE OF FUNDS. The CITY reserves the right to recapture funds in the event that the SUBRECIPIENT shall fail: (i) to comply with the terms of this Agreement, or (i i) to accept conditions imposed by the CITY at the direction of the federal, state and local agencies. 4,5 CONTINGENCY CLAUSE. Funding pursuant to this Agreement is contingent on the availability of fiords and continuedauthorization for CDBG Program activities, and is also subject to amendment or termination due to lack of funds or authorization, reduction of funds, and/or changes in regulations. ARTICLE V AUDIT REQUIREMENTS 5.1 As a necessary part of this Agreement, the SUBRECIPIENT shalladhere to the following audit requirements: 5.1.1 Ifthe SUBRECIPIENT expends S750,000 or more in federal funds during its fiscal year, it shall have a Single or a Program -Specific Audit conducted for that year. 2016.1 5 Such Audit must be conducted in accordance- with. General Accepted Government Auditing Standards (SAGAS.) a) Single Audit. A single audit must be conducted in accordance with 2 CFR 200.514 "Scope of Audit", except when the SUBRECIPIENT elects to have a Program -Specific Audit conducted in accordance with paragraph .b). of this section. b) Program -Specific Audit. When a SUBRECIPJENT expends federal awards under only one federal program and the federal program's Statutes, regulations, or the terms and conditions of the federal award. do not require a financial statement audit of the SUBRECIPIENT, the SUBRECIPIENT may elect to have 'a Program -Specific Audit conducted in accordance with 2 CFR 200.507 "Program -Specific Audits", The auditor must: (i) Perform an audit of the financial statements) for the Federal program in accordance to GAGAS; (ii) Obtain an understanding of internal controls and perform tests of internal controls over the Federal program consistent with the requirements of 2 CFR 200.514(c) 'to ensure compliance with procedures; (iii) Perform' procedures to determine whether the SUBRECIPIENT has complied with Federal statutes, regulations, and the terms and conditions of Federal awards that could have a direct and material effect on the Federal program consistent with the requirements of 2 CFR 200.514(d). (iv) Follow up on prior audit findings, perform procedures to assess the reasonableness of the summary schedule of prior audit findings prepared by the SUBRECIPIENT in accordance with the requirements. of 2 CFR 20.0.511 "Audit findings follow-up", and report, as a current year audit finding, when the auditor concludes that the summary schedule' of prior audit findings Materially misrepresents the status of any prior audit finding; and (v) Report any audit findings consistent With the requirements of 2 CFR 200.5I 6 "Audit findings". The auditor's report(s) must state that the audit was conducted in accordance with this 2 CFR 200.507 `Program -Specific Audits" and include the following: (i) An opinion. (or disclaimer of opinion) as to whether the financial staternent(s) of the Federalprogram is presented fairly in all Material respects in accordance with the stated accounting policies; (ii), A report on internal control related to the Federal program, which must describe. the scope of testing of internal control and the results of the tests; zoici 6 (iii) A report on compliance which includes an opinion (or disclaimer of opinion) as to whether the SUBRECIPIENT complied with laws, regulations, and the terms and conditions of Federal awards which could have adirect and material effect on the Federal program; and (iv) A schedule of findings. and questioned costs for the Federal program that includes a summary of the auditor's results relative to the Federal program in a format consistent with 2 CFR 200.515 "Audit reporting", paragraph (d)(1) and findings and questioned costs consistent with the requirements of 2 CFR 200.515 "Audit reporting", paragraph (d)(3). 5.1.2 If the SUBRECIPIENT expends less than $750,000in federal funds during its fiscal year, it is exempted from federal audit requirements for that year and consequently the audit cost is not a reimbursable expense. The CITY; however, may request the SUBRECIPIENT to havea limited scope audit for monitoring purposes. These limited scope audits will be paid for and arranged by the CITY and address only one or more of the following types of compliance requirements: activities allowed or unallowed; allowable costs/cost principles;. eligibility; matching, level of effort, earmarking; and, reporting. All reports presented to the CITY shall, where applicable, include sufficient information to provide a proper perspective for judging the prevalence and consequences of the findings, such as whether an audit finding represents an isolated instance or a systemic problem. Where appropriate, .instances identified shall be related' to the universe and the number of cases examined and quantified in terms of dollar value. ARTICLE VI RECORDS AND REPORTS 6.1 The SUBRECIPIENT shall establish and maintain sufficient records to enable the CITY to determine whether the SUBRECIPIENT has met the requirements of the CDBG Program. At a minimum, the following records shall be maintained by the SUBRECIPIENT: 6.1.1 Records providing a full description of each activity assisted (or being assisted) with CDBG Funds, including its location (if the activity has a geographical locus), the amount of CDBG Funds budgeted, obligated and expended for the activity, and the Specific provision in 24 CFR Subpart C of the CDBG Program regulations under which the activity is eligible. 6.1,2 Records demonstrating that each activity undertaken meets one of the criteria set forth in 24 CFR 5.70,208 of CDBG Program, regulations. Where information on income by family size is required, the SUBRECIPIENT may substitute evidence establishing that the person assisted qualified under another program having income qualification criteria at least as restrictive as that used in the definitions of "low- and moderate -income person" and "low- and moderate -income household" as set forth in 24 CFR 570.3; or, the SUBRECIPIENT may substitute a copy of a verifiable certification from the assisted person that his or her family income does not exceed the applicable income limit established in accordance with 24 CFR 570.3; or. the SUBRECIPIENT may substitute a.notice that the assisted person is a referral from any governmental agency that determines persons to be "low- and moderate -income persons" based upon HUD's criteria and agrees to maintain documentation supporting those -determinations. Such records shall include the following information: (i) For each activity determined to benefit low- and moderate -income persons, the income limits applied and the point in time when the benefit was determined. (ii). For each activity which benefits are available to all residents in a particular area, at least 51 percent of those residents Must be low -and -moderate income persons. Such area needs not be coterminous with census tracts or other officially -recognized .boundaries, but must be the entire area served by the activity. An activity that serves an area that is not primarily residential in character shall not qualify under this criterion. (iii) For each activity determined to benefit low- and moderate -income persons because the activity involves a facility or service designed for use by a limited clientele consisting. exclusively or predominantly of low -and moderate -income persons: a) Documentation establishing that the facility or service is designed for and used by senior citizens, disabled persons, battered spouses, abused children, the homeless, illiterate persons, or migrant farm workers for which the regulations provide presumptive benefit to low- and moderate -income persons; or b) Documentation describing how the nature and, if applicable, the location of the facility or service establishes that it is used predominantly by low- and moderate -income persons; or c) Data showing the .size and annual income of the family of each person receiving the benefit. 6.1.3 Equal Opportunity Records containing: (i) Data on the extent to which each racial and ethnic group and single -headed households (by gender of household head) have applied for, participated in, or benefited from, any program or activity funded in whole or in part with CDBG Funds. Such information shall be used only as a basis for further investigation relating to compliance with any requirement to attain or maintain any particular statistical measure by race, ethnicity, or gender in. covered programs. (ii) Documentation of actions undertaken to meet the requirements'of Section 3 of the Housing and Urban Developinent. Act of 1968, as amended (12 2016.i 8 U.S.C. 1701U) relative to the hiring and training of low and very low income persons and the use of local businesses.. 6.1.4 Financial records, in accordance with the applicable requirements listed. in 24 CFR 570.502. 6.1.5 Records required to be maintained in accordance with other applicable laws and regulations set forth in 24 CFR 570 Subpart K. 6.2 RETENTION AND ACCESSIBILITY OF RECORDS: 6.2.1 The Department shall have the authority to review the SUBRECIPIENT's records, including Project and programmatic records and books of account, for a period of five (5) years from the expiration/teiinination of this Agreement (the "Retention Period"). All books of account and supporting documentation shall be kept by the SUBRECIPIENT at least until the expiration of the Retention Period. The SUBRECIPIENT shall maintain records sufficient to meet the requirements of 24 CFR 570.506. Alt records and reports required herein shall be retained and made accessible as provided thereunder. The SUBRECIPIENT further agrees to abide by Chapter 119, Florida Statutes, as the same may be amended from time to time, pertaining to public records. The SUBRECIPIENT shall ensure that the Agreement Records shall be at all times subject to and available for full access and review, inspection and audit by the CITY, federal personnel and any other personnel duly authorized by the CITY, 6.2.2 The SUBRECIPIENT shall include in all the Department approved subcontracts used to engage subcontractors to carry out any eligible substantive project or programmnatic activities, as described in this Agreement and defined by the Department, each of the record -keeping and audit requirements detailed in this Agreement. The Department shall, in its solediscretion, determine when services are eligible substantive project and/or programmatic activities and subject to the audit and record -keeping requirements described in this Agreement. 6.2.3 If the CITY or the SUBRECIPIENT has received or given notice of any kind indicating any threatened or pending litigation, claim or audit arising out of the activities pursuant to the project, the activities and/or the Work Program or under the teinls of this Agreement, the Retention Period shall be extended until such time as the threatened or pending litigation, claim or audit is, in the sole and absolute discretion of the Department fully, completely and finally resolved. 6.2.4 The SUBRECIPIENT shall notify the Department in writing, both during the term of this Agreement and after its .expiration/termination as part of the final closeout procedure, of the address where all Agreement Records will be retained. 6.2.5 The SUBRECIPIENT shall obtain the prior written consent of the Department for the disposal of any Agreement Records within one year after the expiration of the Retention Period: 2(116.1 9 6.3 PROVISION OF RECORDS: 6.3.1 At any time upon request by the Department, the SUBRECIPIENT shall provide all Agreement Records to the Department. The requested Agreement Records shall become the property of the. Department Without restriction, reservation, or limitation on their use. The Department shall have unlimited rights to all books, articles, or other copyrightable materials developed in the performance of this Agreement. These rights include the right of royalty -free, nonexclusive, and irrevocable license to reproduce, publish, or otherwise use, and to authorize others to .use the Work Program for public purposes. 6.3.2 If the SUBREC1PIENT receives funds from, or is under regulatory control of, other governmental agencies, and those agencies issue monitoring reports, regulatory examinations, or other similar reports, the SUBRECIPIENT shall provide a copy Of each such report and any follow-up communications and reports to the Department immediately upon 'such issuance, unless such disclosure would be prohibited by any such issuing agency. 6.4 MONITORING. The SUBRECIPIENT shall permit the Department and other persons duly authorized by the Department to inspect all Agreement Records; facilities, goods, and activities of the SUBRECIPIENT which are in any way connected to the activities undertaken pursuant to the terms of this Agreement, and/or interview any clients, employees, subcontractors or assignees of the SUBRECIPIENT. Following such inspectionor interviews, the Department will deliver to the SUBRECIPIENT a report of its findings. The SUBRECIPIENT will rectify all deficiencies cited by the Department within the -specified period of time set forth in the report or provide the Department with a reasonable justification for not correcting the same: The Department will determine, in its sole and absolute discretion, whether or not the SUBRECIPIENT's justification is acceptable. At the request of the CITY, the SUBRECIP1ENT shall transmit to the CITY written statements of the SUBRECIPIENT's official policies on specified issues relating to the SUBRECIPIENT's activities. The CITY will carry out monitoring and evaluation activities, including visits and observations by CITY staff. The SUBRECIPIENT shall ensure the cooperation of its employees and its Board members in such efforts. Any inconsistent, incomplete, or inadequate information, either received by the CITY or obtained through monitoring and evaluation by the CITY, shall constitute cause for the CITY to terniinate this Agreement.. 6.5 RELATED PARTIES. The tern "related -party transaction" includes,but is not limited to, a for -profit or nonprofit subsidiary or affiliate organization, an organization with an overlapping Board of Directors and an organization for which the SUBRECIPIENT is responsible for appointing memberships. Upon forming the relationship or if already formed, before of at the time of execution of this Agreement, the SUBRECIPIENT shallreport such relationship to the Department. Any supplemental information shall be promptly reported to the Department. The SUBRECIPIENT shall report to the Department the name, purpose for and any and all other relevant information in connection with any related -party. transaction. 6.6 PROGRESS REPORTS. The SUBRECIPIENT shall submit to the CITY, on a quarterly basis, a Work Program Status Report. 2916,1 tQ ARTICLE VII OTHER CDBG PROGRAM REQUIREMENTS 7.1 The SUBRECIPIENT shall maintain current documentation that its activities are CDBG eligible in accordance with 24 CFR 570.201(e). 7.2 The SUBRECIPIENT shall ensure and maintain documentation that conclusively demonstrates that each activity assisted, in whole or in part, with CDBG Funds' is an activity which provides benefit to low- and moderate -income persons: 7.3 The SUBRECIPIENT shall comply with all applicable provisions of 24 CFR 570 and shall carry out each activity in compliance with all applicable federal laws and regulations described therein. 7.4 The SUBRECIPIENT shall cooperate with the Department in informing the appropriate citizen participation .structures, including the appropriate area committees, of the activities of the SUBRECIPIENT in adhering to the provisions of this Agreement. Representatives of the SUBRECIPIENT shall attend meetings of the appropriate committees and citizen participation structures upon the request of the citizen participation officers or the Department: 7.5 The SUBRECIPIENT shall, to the greatest extent possible, give low -and -moderate -income. residents of the service areas opportunities for training and employment. 7.6 NON-DISCRIMINATION. The SUBRECIPIENT shall not discriminate on the basis of race, color, national origin, sex, religion, age, marital or family status or handicap in connection with the activities and/or the Work Program or its performance under this Agreement. Furthermore, the SUBRECIPIENT' agrees that no otherwise qualified individual shall, solely by reason of his/her race, sex, color, creed, national origin, age, marital status or handicap, be excluded from the participation in, be denied benefits of, or be subjected to discrimination under any program or activity receiving federal financial. assistance. 7.7 The SUBRECIPIENT shall carry out its Work Program in compliance with al] federal laws and regulations, including those described in 24 CFR 570 Subpart K, ("Other Program_ Requirements") of the CDBG Program regulations. 7.8 The SUBRECIPIENT and its subcontractors shall comply with the Davis -Bacon Act, the Lead -Based Paint Poisoning Prevention Act, and any other applicable laws, ordinances and regulations. 7.9 The SUBRECIPIENT shall abide by the Federal Labor Standards provisions of U.S. HUD Form 4010 incorporated herein as part of this Agreement. 7.10 UNIFORM ADMINISTRATIVE REQUIREMENTS. The SUBRECIPIENT shall comply with the requirements and standards of 2 CFR 200, "Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards", as set forth under Subpart D—"Post Federal Award Requirements' and Subpart E—"Cost Principles." 7.11 RELIGIOUS ORGANIZATIONS/CONSTITUTIONAL PROHIBITION. If the SUBRECIPIENT is or was created by a religious organization, the SUBRECIPIENT .agrees that 11 all CDBG Funds disbursed under this Agreement shall be subject to the conditions, restrictions, and limitations of 24 CFR 570.200(j). In accordance with the First Amendment of the United States Constitution, particularly regarding the relationship between church. and State, as a general rule, CDBG assistance may not be used for religious activities as provided in 24 CFR 570.200(j). The SUBRECIPIENT shall comply with those requirements and prohibitions when entering into subcontracts. 7,12 REVERSION OF ASSETS. Upon expiration/termination of this Agreement, the SUBRECIPIENT must transfer to the CITY any unused CDBG Funds at the time of expiration/termination and any accounts receivable attributable to the use of CDBG Funds, 7.13 ENFORCEMENT OF THIS AGREEMENT: Any violation of this Agreement that remains. uncured thirty (30) days after the SUBRECIPIENT's receipt of notice fi-oin the CITY (by certified or registered mail) of such violation may, at the option of the CITY, be addressed by an action for damages or equitable relief, or any other remedy provided at law or in equity. In addition to the remedies of the CITY set forth herein, if the SUBRECIPIENT fails to comply with the terms of this Agreement, the CITY may suspend or terminate this Agreement in accordance with 24 CFR 85.43, as set forth more fully below' in Article a of this Agreement. 7.14 The SUBRECIPIENT shall not assume the CITY's environmental responsibilities described at 24 CFR 570.604 of the CDBG Program regulations nor the CITY's responsibility for initiating the review process under Executive Order 12372: 7.15 USE OF FUNDS FOR LOBBYING PROHIBITED_ The expenditure of Agreement funds for the purpose of lobbying the Legislature, judicial branch, or a state agency are expressly prohibited. ARTICLE VIII PROGRAM INCOME 2 CFR 200.307 8.1 Program income means gross income received by the SUBRECIPIENT which has been directly generated from the use of the CDBG Funds. When such income is generated by an activity that is only partially assisted with the CDBG Funds, the income shall be prorated to reflect the percentage of CDBG Funds used. Program income generated by CDBG fimded activities shall be used only to undertake those activities specifically approved by the CITY on and for the Work Program. All provisions of this Agreement shall apply to such activities. Any program income. on hand when this Agreement expires/terminates or received after such expirationitetmination shall be paid to the CITY, as required by 24 CFR 570.503 (b)(8) of the CDBG Program regulations. The SUBRECIPIENT shall submit to the CITY, if applicable, a Program Income Report on a quarterly basis. The Program Income Report shall identify CDBG activities in which income was derived and how income has been utilized. 2063 12 8:2 REPAYMENTS. Any interest or other return on the investment of the CDBG Funds shall be remitted to the CITY on a monthly basis. Any CDBG Funds funded to the SUBRECIPIENT that do not Meet the eligibility requirements, as applicable, must be repaid to the CITY. ARTICLE LX REMEDIES, SUSPENSION, TERMINATION 2 CFR 200338 and 200339 9.1 REMEDIES, FOR NONCOMPLIANCE. The CITY retains the "right to terminate this Agreement at any time prior to the completion of the services required pursuant to this Agreement without penalty to the CITY. In that event, notice of termination of this Agreement shall be in writing to the SUBRECIPIENT, who -shall be paid for those.services performed prior to the date of its receipt to the notice of termination. In no case, however; shall the CITY pay the SUBRECIPIENT an amount in excess of the total sum provided by this Agreement. It is hereby understood by and between the CITY and the SUBRECIPIENT that any payment made in accordance with this Agreement to the SUBRECIPIENT shall be made only if the SUBRECIPIENT is not in default under the terms of this Agreement. If the SUBRECIPIENT is in default, the CITY shall not be obligated and shall not pay to the SUBRECIPIENT any sum whatsoever. If the SUBRECIPIENT fails to comply with any term of this Agreement, the CITY may take one or more of the following courses of action: 9.1.1 Temporarily withhold cash payments pending correction of the deficiency by the SUBRECIPIENT, or such more severe enforcement action as the CITY determines is necessary or appropriate. 9.1.2 Disallow (that is, deny both the use of funds and matching credit) for all or part of the cost of the activity or action not in compliance. 9.1.3 Wholly or partially suspend or terminate the current CDBG Funds awarded to the SUBRECIPIENT. 9.1.4 Withhold further CDBG grants and/or loans for the SUBRECIPIENT. 9.1.5 Take all such other remedies. that may be legally available. Notwithstanding any other provision of this Agreement, if the SUBRECIPIENT fails to comply with any term of this Agreement, the SUBRECIPIENT, at the sole discretion of the City, shall pay to the City an ainount equal to the current market value of any real property, under the SUBRECIPIENT's control, acquired or unproved in whole or in part with CDBG Funds (including CDBG Funds provided to the SUBRECIPIENT in the form of a loan and/or grant), less any portion of the value attributable to expenditures ofnon-CDBG funds for the acquisition of, or improvement to, the property. The payment is program income to the City. yJr,,l 13 9.2 SUSPENSION. 9.2.1 The Department may, for reasonable cause; temporarily suspend the SUBRECIPIENT's operations- and authority to obligate funds under this Agreement or withhold payments to the SUBRECIPIENT pending necessary corrective action by the SUBRECIPIENT, or both. Reasonable cause shall be determined by the Department in its sole and absolute discretion, and may include: (i) Ineffective or improper use of the CDBG Funds by the SUBRECIPIENT; (ii) Failure by the SUBRECIPIENT to comply with any term or prevision of this Agreement; (iii) Failure by the. SUBRECIPIENT to submit any documents required by this Agreement; or (iv) The SUBRECIPIENT's submittal of incorrect or iincomplete documents. 9.2,2 The Department may at any time suspend the SUBRECIPIENT's authority to obligate funds, withhold payments, or both. 9.2.3 The actions described in paragraphs, 9.2.1 and 9.2.2 above may be applied to all or any part of the activities, funded by this Agreement. 9.2.4 The Department will notify the SUBRECIPIENT in writing of any action taken pursuant to this Article, by certified mail,- return receipt requested, or by in person delivery with proof of delivery. The notification will include the reason(s).for such action, any conditions relating to the action taken, and the necessary corrective action(s). 9.3 TERMINATION. 9.3.1 Termination Because of Lack of Funds. In the event the CITY does not receive funds- to finance this Agreement from its funding source, or in the event that the C1TY's funding source de -obligates the funds allocated to fund this Agreement, the Department may terminate this Agreement upon not less than twenty-four (24) hours prior notice in writing to the SUBRECIPIENT. Said notice shall be delivered by certified _mail, return receipt requested,. or by in person delivery with proof of delivery. In the event that the CITY's funding source reduces the CITY's entitlement under the CDBG Program, the CITY shall determine, in its sole and absolute discretion, the availability of funds for the SUBRECIPIENT pursuant to this Agreement. 9.3.2 Termination for Breach. The D'epartinent may terminate this Agreement, in whole or in part, in .the event the Depot talent determines; in its sole and absolute discretion, that the SUBRECIPIENT is not compliant with any teen or provision of this Agreement. The Department may terminate this Agreement, in whole or in part, in the event that the Department determines, in its sole and absolute discretion, that there exists an event of default under and pursuant to the terms of:any other agreement or 2616.1 14 obligation of any kind or nature whatsoever of the SUBRECIPIENT to the CITY, direct or contingent; whether now or hereafter due, existing, created or arising, 93.3 Unless the SUBRECIPIENT's breach is Waived by the Department. in writing; the Department may; by written notice: to the SUBRECIPIENT, terminate this Agreement upon not less than twenty-four .(24) hours prior written notice. Said notice shall be delivered by certified mail, return receipt requested, or by in person delivery, with proof- of delivery. Waiver of breach of any provision of this Ag •eement'shalI not be deemed to be a waiver of any other breach and shall not be construed to be a modification of the terms of this Agreement. The provisions hereof are not intended to be; and shall not bes construed td limit the Department's right to legal or equitable remedies. ARTICLE X MISCELLANEOUS PROVISIONS 10.J INDEMNIFICATION. The Sub -recipient shall indemnify, hold harmless, and defend the City, its officers, agents, directors, and/or employees, from liabilities, damages, losses. judgments, -and costs, including, but not limited to reasonable attomey's fees, to the extent caused by the negligence, recklessness, neligent act or omission, or intentional wrongful misconduct of Sub - recipient and persons employed or utilized by Sub -recipient inthe performance of this Contract. Sub -recipient shall, farther, hold the City, its officials and/or employees, harmless for, and defend the City, its officials and/or employees against, any civil actions, statutory or similar claims, injuries br damages arising or resulting from the permitted work, even if it is alleged that the City; its officials and/or employees were negligent.. These indemnifications shall survive the term of this Contract. In the event that any action or proceeding is brought against the City liy reason of any such claim or demand, the Sub -recipient shall, upon written notice from the City, resist and defend such action or proceeding by counsel satisfactory to the City. The Sub -recipient expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the Sub -recipient shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein provided. The indemnification provided above shall obligate the Sub -recipient todefend, at its own expense, to and through appellate, supplemental or bankruptcy proceeding, or to provide for such defense, at the City's option, any and all claims of liability and all suits and actions of every name and description which may -be. brought against the City whether performed by the Sub -recipient, or persons employed or utilized by Sub -recipient. This indemnity will survive the cancellation or expiration of the.Agreement. This indemnity will be interpreted under the laws of the State of Florida, including without limitation and interpretation, which conforms to the limitations of §725.06 and/or 5725.08, Florida Statutes, as applicable. 15 The Sub -recipient shall require all Sub -contractor agreement to include a provision that they will indemnify the City. The Sub -recipient agrees and recognizes that the City shall not be held liable or responsible for any claims which may result from any actions or omissions of the SUB -RECIPIENT in which the City participated either through review or concurrence of the Sub -recipient's actions. In reviewing, approving or rejecting any submissions by the Sub -recipient or other acts of the Sub -recipient, the City in no way assumes or shares any responsibility or liability of the Sub -recipient or Sub-Sub- recipientunder this Agreements. 10.2 AMENDMENTS. No amendments to this Agreement shall be binding unless in writing and signed by both parties hereto. Budget modifications shall, be approved by the Department in writing. 10.3 OWNERSHIP OF DOCUMENTS. All documents developed by the SUBRECIPIENT under this Agreement shall be delivered to the CITY upon completion of the activities required pursuant to this Agreement and shall become the property of the CITY, without restriction or limitation on their use, if requested by the. City. The SUBRECIPIENT agrees that all documents maintained and generated pursuant to this Agreement shall be subject to all provisions of the Public Records Law, Chapter 119, Florida Statutes. It is further understood by and between the parties that any document, whichis given by the CITY to: the SUBRECIPIENT pursuant to this Agreement, shall at all times remain the property of the CITY and .shall not be used by the SUBRECIPIENT for any other purpose whatsoever without the prior written consent of the CITY. 10.4 AWARD OF AGREEMENT. The SUBRECIPIENT warrants that it has not employed or retained any person employed by the CITY to solicit or secure this Agreement and that it has not offered to pay, paid, or agreed to pay any person employed by the CITY any fee, commission; percentage, brokerage fee, or gift of any kind contingent upon or resulting from the award of this Agreement. 10.5 NON-DELEGABILITY. The obligations undertaken by the SUBRECIPIENT, pursuant to this Agreement shall not be delegated or assigned to any other person or firm, in whole or in part; without the. CITY's prior written consent which may be granted or withheld in the CITY's sole discretion. 10.6 CONSTRUCTION OF AGREEMENT. This Agreement shall be construed and enforced according to the laws of the State of Florida. 10.7 CONFLICT OF INTEREST. 10.7.1 The SUBRECIPIENT covenants that no person under its employ who presently exercises any functions or responsibilities in connection with CDBG Program funded activities has any personal financial interest, direct or indirect, in this Agreement. The SUBRECIPIENT further covenants that, in the performance of this Agreement, no person having such a conflicting interest shall be employed. Any such interest on the part of the SUBRECIPIENT or its employees must be. disclosed in writing to the .CITY. 2016.1 16 10.7.2 The SUBRECIPIENT is aware ofthe conflict of interest laws of the City of' Miami (City of Miami Code Chapter 2, Article V), Dade County, Florida (Dade County Code Section '2-11-1), the. State of Florida (Chapter 112, Florida Statutes), and 24 CFR 570.611 and agrees that it shall comply in all respects with the. terms of the same. 14.7.3 In all other cases, the SUBRECIPIENT shall comply with the standards contained within 24 CFR 570.611 10.8 PROCUREMENT. The SUBRECIPIENT shall comply with the standards contained within 2 CFR 200 Subpart D, "Post Federal Award Requirements" 10.9 NO OBLIGATION TO RENEW. Upon expiration of the term of this Agreement,, the SUBRECIPIENT agrees .and understands that the, CITY has no obligation to renew this Agreement. 10:10 ENTIRE AGREEMENT. This instrument and its attachments constitute the only agreement of the parties hereto relating to the CDBG Funds and sets forth the rights, duties, and obligations of each of the parties hereto to the other as of its date. Any prior agreements, promises, negotiations, or representations not expressly set forth in this.Agreement are of no force or effect. 10,1 l GENERAL CONDITIONS_ 10.11.1 All notices or other coriamunications-which shall or.may be given pursuant to this Agreement shall, be in writing and shall be delivered by in person delivery or by registered mail addressed to the other party at the address indicated herein or as the same may be changed from time to time, upon notice in writing. Such notice shall be .deemed given on the day on which personally served, or, if by mail, on the fifth day after being posted or the date of actual receipt, whichever is earlier. CITY OF MIAMI George Mensah, Director Department of Housing & Community Development One Flagler Building 14 NE 1st Avenue, Second Floor Miami, Florida 33132 SUBRECIPIENT Multi -Ethnic Youth Group Association; fnc. 6304 NW 14thAvenue Miami', FL 33147 10.11.2 Title and paragraph headings are for convenient referenceand are not a part of this Agreement. 2016, l 17 10.11.3 In the event of conflict between the terms of this Agreement and any terms or conditions contained in any attached documents, the terms in this Agreement shall control. 10.11.4 No waiver of breach of any provision of this Agreement shall constitute a waiver of any subsequent breach. of the same or any other provisie thereof, and no waiver shall be, effective unless made in writing. 10.11.5 Should any provision, paragraph,sentence, ward or phrase contained in this Agreement be determined by a court of competent jurisdiction to be invalid, illegal or otherwise unenforceable under the laws of the State of Florida or the City of Miami, such provision, paragraph, sentence, word or phrase shall be deemed modified to the extent necessary in. order to conform with such laws. or if.not modifiable to conform With such laws, then same -shall be deemedsevered, and in either event, the remaining terms and provisions of this Agreement shall remain unmodified and in full force and effect:. 10.12 INDEPENDENT CONTRACTOR. The SUBRECIPIENT and its employees and agents shall be deemed to be independent contractors and notagents.or employees of the CITY, and shall not attain any rights or benefits under the Civil Service or Pension Ordinances of the CITY or any rights generally afforded classified or unclassified employees; further, they shall not be deemed entitled to the Florida Worker's Compensation benefits as employees of the CITY. 10.13 SUCCESSORS AND ASSIGNS. This Agreement shall be binding upon the parties hereto, arid their respective heirs, executors, legal representatives; successors, and assigns.. 10.14 SUBRECIPIENT CERTIFICATION: The SUBRECIPIFNT certifies that it possesses the legal authority to enter into this Agreement pursuant to authority that has been duly adopted or passed as an official act of the SUBRECIPIENT's 'governing body, authorizing the execution of this Agreement, including all understandings and assurances contained herein, and directing and authorizing the person identified as the official representative of the SUBRECIPIENT to act in connection with this Agreement. and to provide such information as may be required. 10.15 WAIVER OF JURY TRIAL. Neither the SUBRECIPIENT, nor any assignee, successor, heir or personal representative of the SUBRECIPIENT, nor any other person or entity,.shall seek a jury trial in any lawsuit, proceeding, counterclaim or any other litigation procedure based upon or arising. out of any of the Agreement and/or any modifications, or the. dealings or the relationship between.or among such persons or entities, or any of them. Neither the SUBRECIPIENT, nor any other person or entity will seek to consolidate any such action.in which a jury trial has been waived with any other action. The provisions of this paragraph have been fully discussed by the parties hereto, and the, provisions hereof shall be subject to no exceptions_ No party to this Agreement has in any manner agreed with or represented to any other party that the provisions of this paragraph will not be fully enforced in all instances. 10.16 CLOSE OUT: When the City determines that all required work under the Agreement has been completed or upon the expiration or termination of the SUBRECIPIENT Agreement, the CITY shall require the SUBRECIPIENT to provide final versions of all financial, performance, and other reports. These reports may include, but are not limited to: 2a)C,,,1 18 ■ A final performance or progress report. • A. financial. status report (including all program incorne), A final request for payment. ■ A final inventory of property in the SUBRECIPIENT`s possession that was acquired Or improved with CDBG funds.. 10-.17 COUNTERPARTS AND ELECTRONIC 'SIGNATURES: This Agreement may be executed in any number ,of counterparts, each of which so 'executed shall be deemed for be an original, and such counterparts shall together constitute but one and the sane Agreement The parties shall:be entitled to sign and transmit an electronic signature of this Agreement (whether by facsimile, PDF or other email transmission), which signature: shall be binding on the party whose name is contained therein. Any party providing, an electronic signature agrees to promptly execute and deliver to the other parties -an original. signed Agreement upon request. 2016.1 19 IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed by their respective officials thereunto duly authorized on the date above written. SUBRECIPIENT Multi -Ethnic Youth Group Association, Inc. 6304 NW 14th Avenue Miami, FL 33147 a Florida not -for -profit corporation AUTHORIZED REPRESENTATIVE: ATTEST: x Otho u03-(ttirr) Name: Samantha Qua - an Date: November 10, 2021 Name: Deloris Watkins Date: November 10, 2021 Title: Executive Director CITY OF MIAMI, a municipal Corporation of the State of Florida Noriega V City Manager Date: APPROVED AS TO INSURANCE REQUIREMENTS Digitally signed by Gomez, Gomez FrankFrank r Date: 2021.11.12 08:49:12 -05'00' Ann -Marie Sharpe Risk Management Date: Title: Notary Public Corporate Seal: ATTEST: Todd B. Hanno City Clerk ►Notary Public Slate of Florida Debris Watkins +, MY Commission GG 198822 " 4 Expnes 03/21/2022 Date: I41 a -ate. November 8, 2021 APPROVED AS TO FORM AND CORRECTNESS: City Attorney 21-2796 2016.1 20 City of Miami Legislation Resolution: R-21-0422 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 10783 Final Action Date: 10/14/2021 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), REALLOCATING COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS IN THE AMOUNT OF $524,999.30 FROM THE DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT TO THE AGENCIES AND/OR DEPARTMENTS SPECIFIED IN EXHIBIT "A," ATTACHED AND INCORPORATED, FOR PUBLIC SERVICE ACTIVITIES FOR PROGRAM YEAR 2021-2022; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL NECESSARY DOCUMENTS, INCLUDING AGREEMENTS, AMENDMENTS, RENEWALS, EXTENSIONS, AND MODIFICATIONS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, SUBJECT TO ALL FEDERAL, STATE, AND LOCAL LAWS THAT REGULATE THE USE OF SUCH FUNDS, FOR SAID PURPOSE. WHEREAS, pursuant to Resolution No. R-21-0388 adopted September 23, 2021, the City Commission allocated Program Year ("PY") 2021-2022 Community Development Block Grant funds in the Public Service program categories, allocating an amount of $524,999.30 ("Funds") to the Department of Housing and Community Development ("HCD"); and WHEREAS, the Funds need to be reallocated to the agencies and/or departments, specified in Exhibit "A," attached and incorporated, for public service activities; and WHEREAS, the City of Miami's Administration recommends the reallocation of the Funds from HCD to the agencies and/or departments specified in Exhibit "A," attached and incorporated, for public service activities for PY 2021-2022. NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this section. Section 2. The reallocation of the Funds from HCD to the agencies and/or departments specified in Exhibit "A," attached and incorporated, for public service activities for PY 2021-2022 is authorized) Section 3. The City Manager is authorized' to negotiate and execute any and all necessary documents, including agreements, amendments, extensions, and modifications, all in forms acceptable to the City Attorney, subject to all federal, state, and local laws that regulate the use of such funds for said purpose. 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions. City of Miami Page 1 of 2 File ID: 10783 (Revision:) Printed On: 10/19/2021 File ID: 10783 Enactment Number: R-21-0422 Section 4. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: . 4 ria ci lty ttor 10/4/2021 City of Miami Page 2 of 2 File ID: 10783 (Revision:) Printed on: 10/19/2021 EXHIBIT "A" CITY OF MIAMI DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT CDBG Public Service Reallocation PY:2021-2022 Agencies/Department Description of Services CDBG Funding PY:2021.2022 Allapattah Community Action Elderly Meals $186,799.82 Boys & Girls Clubs of America Youth Service $4,000.00 De Hostos Senior Center, Inc Elderly Meals $18,000,00 Family Action Network Movement, Inc. Youth Service $28,000,00 Girl Power Rocks, Inc. Youth Service $30,175.00 Greater Miami Service Corps. Youth Service $30,000.00 Multi -Ethnic Youth Group Association, Inc. Youth Service $30,000.00 St. Alban's Day Nursery, Inc. Child Care Service $30,000.00 The Liberty City Optimist Club of Florida, Inc. Youth Service $60,000,00 The Start Program, Inc. Youth Service $20,000.00 The Association for Development of the Exceptional, Inc. Handicapped, Mental Health, Elderly Services $16,402.00 Thelma Gibson Health Initiative Employment Training $66,000.00 Department of Housing &Community Development To be allocated $5,622.48 TOTAL CDBG PS PY:2021.2022 $524,999.30 Board of Directors' Resolution Multi -Ethnic Youth Group Association, Inc. (MEYGA) Resolution 1 (of 1): Whereas: 1. The City of Miami is proposing to contract with MEYGA for $30,000.00, to cover the period of 10/01/21-09/30/22. (A copy of this proposed contract was made available to this Board). Be it resolved that: 1. MEYGA's Board of Directors hereby gives Samantha Quarterman permission to execute this contract; 2. Furthermore, MEYGA's 13oard of Directors hereby authorizes members of MEYGA's Board of Directors and MEYGA's Executive Director, Samantha Quarterman, to sign on behalf of MEYGA, regarding this contract. Board Signature:. -9/1294.7 , Joan Bellamy (Secretary), November 8, 2021 EXHIBIT B WORK PROGRAM' CHILDCARE SERVICES. PROGRAM National Objective: l : SUBRECIPIENT iuiderstands• that the National Objective for this activity is assistance to low to moderate income persons by serving a liinited clientele as defined in 24 CFR 570.208(a)(2) and that the HUD matrix code associated with this:activity is: 05L (Childcare'Services) is defined as services that will benefit children under the age of 13. Scope of Services: 1. SLBRECIPIENT Will provide childcare services and related services to eligible program participants from October 1, 2021 to September 30, 2022 with funding from the 2021- 2022 CDBG Program Year. 2. SUBRECIPIENT will provide childcare services to eligible program participants on the following days and time: x Monday, X Tuesday, .x Wednesday, X. Thursday, x Friday for a total of 214 program days between 8:00 AM/PM, and 6:00 AM/PM to 15 .eligible participants, at the following site(s): 1466 NW 62nd Avenue, Miami, FL 33147 6304 NW 14 Avenue, Miami, FL•33147 Childcare services will include a: literacy, physical activity and fitness, and social.skills building component. Other tasks to be performed by the SUBRECIPIENT in connection with the provision of childcare services include, but are not limited to, the following: 1. Perform eligibility determination: (24CFR 570.208(a)(1)(i) and 24CFR 570,506). A. Only children and family meeting the following criteria will be considered eligible _program participants: a. Reside in the City of Miami b. .A member of a low (extremely .low to low) income household c. Ages 4 to 12 years old B. SUBRECIPIENT must keep. in file proof of the information listed below demonstrating that each program participant is eligible to receive prograni benefits: a- 'City 'ofMiami Public Service Application b. Parent current picture identification c. Proof of Participant's Age i. Legible copy of a birth certificate ii. School registrar information for active school year d. Proof of living in the city and the district i. School registrar information for active school year 1. Also include the following print outs from the below two links: a. https://www.miamidade.aov/pa/property search.asp i. Folio # must begin with 01- to be consider a City of Miami resident.. b. https://www.miamigov.com/Services/Your Neighborhood/Find-My-CommissionerDistrict-Map e. Current HUD Income. Limits Chart (At the time of client intake.) i. https://www.huduser.gov/portal/datasets/il.html f. Proof of Household income (Any one of those documents will suffice.) i. School registrar information showingmeal qualification status (for active school year) ii. Pay Stub (not older than 90 days- 3 months of paycheck stubs) iii. Bank Statement.showing direct deposit amounts (not older than 90 days) iv. Employer Statement / Letter (not older than 90 days) v. Social Security Statement vi. Medicaid Cards vii, Section 8 certification viii. AFDC / Food Stamp Authorization Statement ix.. Latest Income Tax Return g. Proof of Legal Residency: i. Last five (5) digits of clients SSN must be clearly written on application ii. If illegal aliens, application must indicate their legal status SUBRECIPIENT may replace program participants who .stop receiving program benefits by providing the information required in items 4 al. and b. for the new participant. SUBRECIPIENT will not invoice the City of Miami until the proposed participant is certified as eligible by the City of Miami. 2.. At all times, maintain facilities in conformance with all applicable codes, licensing, and other requirements for the operation of day care center and/or youth center. The facilities must be handicapped accessible. 3. Procure services and equipment in a manner that provides, to the maximum extent, practical, open and free competition and in compliance with 24 CFR 84.40-48. 4. As part of the programs, provide a range of structured social, educational and cultural enrichment activities appropriate to the age group being served. 5. Maintain program and financial records documenting the eligibility, attendance, provision of services, and SUBRECIPIENT expenses relative to the youth services as a result of the assistance the CDBG program. 6. SUBRECIPIENT will provide the following program reports to the City: a. A monthly report for the services provided to eligible participants in a form provided by the CITY. This report must include the date range when services were provided, the name of the participant, type of service provided (after school or full day), the last five digits of the participant's social security number and the number of days served. This form must be signed by the Program Manager and Executive; Director. b. A final Close -Out (financial report) arid inventory report.. Authorized Representative Signature: X Print Name: 6 "�ntha Quarterman Title: Executive C�irector November 8, 2021 Date STATE OF FLORIDA COUNTY OF MIAMI-DADE The foregoing instrument was acknowledged before me by means of ® physicaI presence or ❑ online notarization, this 8th day of November 2021 by Samantha Quarterman of Multi Ethnic Youth Group Association, Inc., a Florida Not For Profit Corporation, onbehalf'of the corporation, He/she is personally known to me or has produced as identification. [Notary Seal]: Notary Public state et Florida Detoris Watkins My Commissiari OG 198822 Expires 03/21/2022 Signature of Notary EXHIBIT C COMPENSATION AND BUDGET SUMMARY YOUTH SERVICES PROGRAM A. The maximum compensation under this Agreement shall be $ 30,000.00: B. SUBRECIPIENT's Itemized Budget, Cost Allocation, Budget Narrative, Staff Salaries Schedule are attached hereto and made part of this Agreement, C. All payments shall be for services provided only during the terin of this Agreement and in compliance With the previously approved Work Program (Exhibit B) and Program Budget. D. Requests for payment should be made.at least on a monthly basis. Reimbursement requests should be submitted to the CITY by the 10th of the. following _month to the following email address. hcdrequestr miamisov:com. After the indebtedness has been incurred in a form provided by the Department. Failure to comply with these,tiiue frames for requesting reimbursement/payment may result in the rejection of those invoices within the reimbursement package which do not meet these requirements. E. Each written request for payment shall contain a statement declaring and affirming that services were provided to certified program participants and in accordance with the approved Work Program and Program Budget. All documentation in support of each request shall be subject to review and approval by the CITY at the time the request is made. F. All expenditures must be verified with a copy of the original invoice and a copy of a check or other form of payment which was used to pay that specific. invoice. In the event that an invoice is paid by various funding sources, the copy of the invoice mustindicate the, exact amount (allocation) paid by various funding sources equaling the total of the invoice. No miscellaneous categories shall be accepted as a line -item budget. G. The SUBRECIPIENT must submit the final request for payment to the CITY within ten (10) calendar days following the termination date of this Agreement. If the SUBRECIPIENT fails to comply with this requirement, the SUBRECIPIENT shall forfeit all rights to payment and the CITY shall not honor any request submitted thereafter. H. Any payment due under this Agreement may be withheld pending the receipt and approval by the CITY of all reports due from the SUBRECIPIENT as a part of this Agreement and any .modifications thereto, I. During the term hereof and for a period of five (5) years following the date of the last payment made hereunder, the CITY shall have the right to review and audit the time records and related records of the SUBRECIPIENT pertaining to any payments by the CITY. Authorized Representative Signature: November 8. 2021 Print Na e: Samantha Quarterman Date Title: Executive Director STATE OF FLORIDA COUNTY OF MIAMI-DADE The foregoing instrument was acknowledged before me by means of xphysical presence or o online notarization, this st,.- day of Navember 2021 by Samantha Quarterman. of Multi -Ethnic Youth Group Association. Inc.. a Florida Not For Profit Corporation, on behalf of the corporation. He/she is personally known to me or has produced as identification. [Notary Seal]: 4.10 Notary Public State of Florida 11 Deloris Watkins ff My Commission GG 198522 Div" Expires03/2f/2022 • DOI l,ked Signature of Notary CITY OF MIAMI DEPARTMENT OF HOUSING & COMMUNITY DEVELOPMENT ITEMIZED BUDGET NARRATIVE Agency: Multi -Ethnic Youth Group Association, Inc. Contract Period: OCTOBER 1, 2021 - SEPTEMBER 30.2022 Funding Source: COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) LINE ITEM DESCRIPTION AMOUNT 100 STAFF SALARIES Executive Director: $92,830 / year x 22.50% = $20,887. $ 20,887.00 101 STAFF FICA $20,887 x 6.20% = $1,295. $ 1,295.00 102 STAFF MICA $20,887 x 1.45% _ $303. $ 303.00 103 STAFF WORKERS COMP. $20,887 x 0.54% _ $113. $ 113.00 104 STAFF UNEMPLOYMENT COMP Executive Director: $7,000 x 22.5% x 5.40% = $85. $ 85.00 105 STAFF GROUP HEALTH INS. Executive Director: $350 Health Insurance + $29 Life Insurance = $379. $379 x 12 months = $4,548 x 22.50% = $1,024. $ 1,024.00 200 PROFESSIONAL SERVICES Accounting/Compliance Services: $200 x 12 Months = $2,400. Payroll Processing: 24 Payrolls x $75 x 35% = $630. Total: $2,400 + $630 = $3,030. $ 3,030.00 522 PROGRAM SUPPLIES Participant Meals: 15 Participants x $2.50 / Meal x 87 Days = $3,263. $ 3,263.00 GRAND TOTAL: $30,000.00 BUDGET FORM I 1 OF 1 CITY OF MIAMI DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT STAFF SALARY SCHEDULE Agency: Multi -Ethnic Youth G •oup Association. Inc. Period Covering: October 1, 2021 - September 30. 2022 Employee Name Position Title Social Security (Last Four) Ethnicity Type of Employee Pt/Ft Period Budgeted Pay Periods Annual Gross Salary Total Salary Per Pay Period Percent of Salary charged to Total Amount Charged to City tY Quarterman, Samantha Executive Director Black F'I' Semi- Monthly 24 $92,830.00 $3,867.92 22.50% $ 20,887.00 Total: $ 20,887.00 BUDGET FORM II 1 OF 1 CITY OF MIAMI DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT COST ALLOCATION PLAN Agency: Multi -Ethnic Youth Group Association Inc. Period Being Cost Allocated: October 1, 2021 - September 30, 2022 r r Examplr 1 /Iective Date(s): 61 I9--, _11 20 10/1/19-9/30/20 6/1/19-5/31/19 1/1/19-12/31/19 Example Line -Item Description % CD13G % MD Trust % SHIP % Donors rI 01al Example 100 Rent Effective Date(s): 23.81 500 10/01/21-09/30/22 38.1 800 10/01/21-09/30/22 23.81 500 08/01/21-07/31/22 14.29 300 10/01/21-09/30/22 1 as 52,100.00 Line -Item Description o CDBG % MDC % TCT % CoM API % Total 100 STAFF SALARIES 6.7 $ 20,887.00 9.7 $ 30,170.00 59.7 $ 185,095.00 23.9 $ 74,000.00 100.0 $ 310,152.00 101 STAFF FICA 6.7 $ 1,295.00 9.7 $ 1,871.00 59.7 $ 11,476.00 23.9 $ 4,588.00 100.0 $ 19,230.00 102 STAFF MICA 6.7 $ 303.00 9.7 $ 437.00 59.7 $ 2,684.00 23.9 $ 1,073.00 100.0 $ 4,497.00 103 STAFF WORKERS COMP. 3.6 $ 113.00 0.0 $ - 83.7 $ 2,642.00 12.7 $ 400.00 100.0 $ 3,155.00 104 STAFF UNEMPLOYMENT COMP 2.2 $ 85.00 3.3 $ 123.00 74.5 $ 2,816.00 20.0 $ 756.00 100.0 $ 3,780.00 105 STAFF GROUP HEALTH INS. 22.5 $ 1,024.00 32.5 `$ 1,478.00 45.0 $ 2,047.00 0.0 $ - 100.0 $ 4,549.00 200 PROFESSIONAL SERVICES 15.0 $ 3,030.00 13.5 $ 2,730.00 39.2 $ 7,910.00 32.2 $ 6,500.00 99.9 $ 20,170.00 203 AUDIT COST 0.0 $ - 0.0 $ - 100.0 $ 6,000.00 0.0 $ - 100.0 $ 6,000.00 300 GEN. & AUTO LIABILITY INS. 0.0 $ - 12.4 $ 336.00 87.6 $ 2,364.00 0.0 $ - 100.0 $ 2,700.00 350 TELEPHONE/INTERNET 0.0 $ - 9.5 $ 855.00 90.5 $ 8,150.00 0.0 $ - 100.0 $ 9,005.00 360 ELECTRICITY 0.0 $ - 0.0 $ - 0.0 $ - 100.0 $ 4,000.00 100.0 $ 4,000.00 380 WATER & SEWER AND GARBAGE 0.0 $ - 0.0 $ - 0.0 $ - 0.0 $ - 0.0 $ - 410 EQUIPMENT MAINT. 0.0 $ - 0.0 $ - 0.0 $ - 0.0 $ - 0.0 $ - 411 BLDG. MAINTENANCE 0.0 $ - 0.0 $ - 0.0 $ - 0.0 $ - 0.0 $ - 450 EQUIPMENT RENTAL 0.0 $ - 0.0 $ - 0.0 $ - 100.0 $ 3,193.00 100.0 $ 3,193.00 460 SPACE RENTAL 0.0 $ - 0.0 $ - 0.0 $ - 0.0 $ - 0.0 $ - 501 POSTAGE 0.0 $ - 0.0 $ - 0.0 $ - 0.0 $ - 0.0 $ - 502 PRINTING OUTSIDE 0.0 $ - 0.0 $ - 0.0 $ - 0.0 $ - 0.0 $ - 504 ADVERTISING 0.0 $ - 0.0 $ - 100.0 $ 6,000.00 0.0 $ - 100.0 $ 6,000.00 507 MEMBERSHIP(S) 0.0 $ - 0.0 $ - 0.0 $ - 0.0 $ - 0.0 $ - 510 LOCAL TRAVEL 0.0 $ - 0.0 $ - 33.8 $ 15,300.00 66.2 $ 30,000.00 100.0 $ 45,300.00 511 OUT OF TOWN TRAVEL 0.0 $ - 0.0 $ - 0.0 $ - 0.0 $ - 0.0 $ - 521 OFFICE SUPPLIES 0.0 $ - , 0.0 $ - 50.5 $ 3,192.00 49.5 $ 3,128.00 100.0 $ 6,320.00 522 PROGRAM SUPPLIES 3.3 $ 3,263.00 I t.l $ 11,000.00 12.3 $ 12,116.00 73.3 $ 72,362.00 100.0 $ 98,741.00 523 COMPUTER SOFTWARE 0.0 $ - 0.0 $ - 0.0 $ - 0.0 $ - 0.0 $ - 600 LICENSE & PERMITS 0.0 $ - 0.0 $ - 0.0 $ - 0.0 $ - 0.0 $ - 700 TRAINING 0.0 $ - 0.0 $ - 100.0 $ 1,400.00 0.0 $ - 100.0 $ 1,400.00 800 CAPITAL OUTLAY EQUIP. 0.0 $ - 0.0 $ - 0.0 $ - 0.0 $ - 0.0 $ - GRAND TOTAL: $ 30,000.00 IIPPIT9,000.00269,192.00 $ 548.192.00 BUDGET FORM III 1 OF 1 EXHIBIT D CERTIFICATION REGARDING LOBBYING Certification for Contracts, Grants, Loans, and Cooperative Agreements The undersigned certifies to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid, or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification. of any Federal contract, grant, loan, or cooperative agreement_ (2) If any funds other than Federal appropriated funds have been paid to any person for influencing or attempting to influencean officer or employee of any agency, a Member of Congress, an officer or employee of Congress,, or an employee of a Member of .Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance. with its instructions. (3) This undersigned shall require that the language of this certification be included in the award documents for "All" sub -awards at all tiers (including subcontracts, sub -grants, and contracts under grants, loans, and cooperative agreements) and that all sub -recipients shall certify and disclose accordingly. Note: In these instances, "All" in the Final Rule is expected to be clarified to show that it applies to cover Contract/grant transactions over $100,000 (per. QMB). This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a pre -requisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Authorized Representative Signature: X November 8, 2021 Print Name: _ an{ant Quarterman Title: Executive' 'rector Date STATE OF FLORIDA COUNTY OF MIAMI-DADE The foregoing instrument was achtowledged before me by means of IX/ physical presence. or ❑ online notarization,. this 8th day of - November 2021 by Samantha Quarterman of Multi -Ethnic Youth Group Association, Inc: a Ft. Non -Profit corporation, on behalf of the corporation, He/she is personally known to me or has produced 'Notary Seal]: 4.0" brit, Notary Public Stale or Florida Delpris Watkins. p. My Comtninion GO 108822 Expires 03/21/2022. as identification. • Signature of Notary EXHIBIT E CERTIFICATION REGARDING DEBARMENT, SUSPENSION & OTHER RESPONSIBILITY MATTERS PRIMARY .COVERED TRANSACTIONS 1. Subrecipient certifies to the best of its knowledge and belief, that it and its principals:. a. Are not presently debarred, .suspended, proposed for debarment, and declared. ineligible, or voluntarily excluded from covered transactions by any Federal. department or agency. b. Have not Within a three-year period preceding this proposal been convicted of or had a civil judgement rendered against them for commissionof fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust. statutesor falsification or destruction of records, making false statements, or receivingstolen property; c. Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State, or local) with commission of any of the offenses enuinerated'in paragraph 1..b of this'certification; and d.. Have not within a three-year period preceding this application/proposal had one or more public transactions. (Federal, State, or local) terminated for cause or default. 2. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall submit an explanation to the City of Miami. Authorized Representative Signature: x. Print Nafrie: Samantha Quarterman Title: Executive Director November 8, 2021 Date STATE OF FLORIDA COUNTY OF MIAMI-DADE The foregoing instrument was acknowledged before me by means of ® physical presence or ❑ online notarization, Samantha Quarterman a FL Non -Profit me or has produced [Notary Seal]: this 8th day of :November 2021 by of MuIti-Ethhic Youth Group Association, Inc. corporation, on behalf of the corporation. He/she is personally known to as identification. Notary Public State o1Florida Deioris Watkins My Committion GG 198822 Expires 0312112022 • .e.toi.in (aritio Signature of Notary EXHIBIT F SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(A). FLORIDA STATUTES ON PUBLIC ENTITY CRIME THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINIS TER OATHS. 1, This sworn statement is submitted to Miami -Dade County by Samantha Quarterman, Executive Director (Print this individual's name and title) for Multi -Ethnic Youth Group Association, Inc.. (Print name of entity submitting statements) whose business address is 6304 NW 14 Avenue, Miami, FL 33147 and if applicable is Federal Employer Identification Number (FEIN) is 65-0889462 If the entity has no FETN, include the Social Security Number of the individual signing this sworn Statement: N/A 2.1 understand that a "public entity crime" as defined in paragraph 287.133(1)(a), Florida Statutes, mean a violation of any state or federal law by a person with respect to and directly related to the transactions of business with any public entity or with an agency or .political subdivision. of any other state or with the United Stales including, but not limited to any bidor contract for goods or services to be provided to any publicentity or any agency or political subdivision of any other state or of the- United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. 3. I understand that "convicted" or "convection" as defined in Paragraph 287.133(1)(6), Florida Statutes means a finding of guilt or a conviction of a public entity crime, with or without adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July l 1989, as a result of a Jury verdict, nonjtuy trial, or entry of a plea of guilty or nolo contendere. 4. I understand that an "affiliate" as defined in paragraph 287.133(1)(a), Florida Statutes, means: 1. A predecessor or successor of a person convicted of public entity crime; or 2. An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executives, partners, shareholders; employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm's length agreement, shall be a prirna facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. 5.1 understand that a "person" as defined in Paragraph 287.133(1)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services Iet by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "person" includes those officers, executives, partners, Shareholders, employees, members, and agents who are active in management of an entity. 6. Based on information and belief, the statement which I have marked below is true in a relation to the entity submitting this sworn statement. {Please indicate With an "X''' Whitt' statement applies). X Neither the entity submitting this sworn statement, nor any of its officers, directors, executives, partners; shareholders, employees, members, or agents who are active in the management of the entity,. or any affiliate of the entity has been charged With and convicted of a public entity crime within the past 36 months. The entity submitting this sworn statement, or one or More of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the. management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime within the past 36 months. AND (Please indicate which additional statement applies). The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, 'shareholders,employees; members, ar agents who are active in the management of the entity, or agents who are active in the management ofthe entity, or an affiliate of the entity has been charged with and convicted ofapublic entity crime within the past 36 months. However, there has been a subsequent proceeding before a Hearing Officers ofthe State of Florida, Division of Administrative Hearings and the Final Order by the Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list. (Attached is a copy of the final order). I .UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN, PARAGRAPH 1 (ONE) ABOVE IS FOR 1111; PUBLIC ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED AND FOR THE PERIOD OF THE CONTRACT ENTERED INTO, WHICHEVER PERIOD IS LONGER. I ALSO UNDERSTAND THAT 1 AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES, FOR CATEGORY TWO OF ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM. Authorized Representative Signature: X Print Name '' antha Quarterman Title: Executive Director November 8, 2021 Date STATE OF FLORIDA COUNTY OF MIAMI-DADE The foregoing instrument was acknowledged before me by means of physical presence or ❑ online notarization, this 8thday of November 2021 by Samantha Quarterman of Multi -Ethnic Youth Group Association, Inc. a FL Non -Profit corporation, on behalf of the corporation. He/she is, personally known to me or has produced as identification. [Notary Seal]: a°�gyR k Notary Public State of Florida Deloris Watkins 9 My Commission GG fl5822 ��d - Expires 03/21/2022. a. Signature of Notary Exhibit G INSURANCE REQUIREMENTS PUBLIC SERVICE AND ECQNOMIC DEVELOPMENT PROGRAMS FOR HOUSING.& COMMUNITY (DEVELOPMENT L Commercial General Lability (Prinraij, & Novi Contributory) A. Limits of Liability Bodily Injury and Property Damage Liability Each Occurrence $30Q,00Q General Aggregate Limit $600,00Q Products/Completed Operations. $300,0.00 Personal and Advertising Injury .$300,000 B. Endorsements' Required. City of Miami included listed as additional insured (endorsement Required) Explosion, Collapse, & Underground Hazard (IfApp1ieable) Contingent Liability/Contractual Liability Premises •& Operations Liability Example. The City of Miami is named additional insured on the general liability, On a primary arid non-contribinoty basis, All policy.and conditions apply." .11. Business Automobile Liability A. Limits of Liability Bodily Injury and Property Damage Liability Owned Autos/Scheduled Autos Including coverage for Hired 'and Non -Owned Autos Combined Single Limit $ 300,000 B. Endorsements Required City of Miami included as an Additional Insured Examp 1L 0i Miami is named additional insured on the automobile liability. Note: Ifagency does not own any vehicles please submit this stamen on the agency's dated letterhead and signed by the authorized representative.. III. Worker's Compensation Limits of Liability Statutory -State of Florida Employer's Liability A. Limits of Liability $100,000 for bodily injury caused by an accident, 'each accident. $100,000 for bodily injury caused by disease, each employee $500,000 for bodily injury caused by disease, policy limit IV. Professional Liability (If Applicable) Each Claim Policy Aggregate $Z50,000 $250,000 Certificate Holder Information should be listed as the following: City of Miami 444 SW 2nd Avenue Miami, FL 33130 THE DEPARTMENT OF RISK MANAGEMENT RESERVES THE RIGHT TO SOLICIT ADDITIONAL INSURANCE COVERAGE AS MAYBE APPLICABLE IN CONNECTION TO A PARTICULAR RISK, OR SCOPE OF SERVICES/WORK PROGRAM" THE ABOVE POLICIES SHALL PROVIDE THE CITY OF MIAMI WITH WRITTEN NOTICE OF CANCELLATION IN ACCORDANCE WITH H POLICY PROVISIONS. Companies authorized to do business in the State of Florida, with the following qualifications, shall issue all insurance policies required above: The company must be rated no Iess than "A-" as to management, and no less than "Class V" as to Financial Strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldnzck, New Jersey, or its equivalent. All policies. and /or certificates of insurance are subject to review and verification by Risk Management prior to insurance approval. Authorized Representative Signature: Print Nam . Samantha Quarterman Title: Executive Director November 8, 2021 Date STATE OF FLORIDA COUNTY OF MIAMI DADE The foregoing instrument was acknowledged before me by means of IE physical presence or ❑ online notarization, this 8th day of November 2021 by Samantha Quarterman of Multi -Ethnic Youth Group Association, Inc. a FL Non -Profit corporation, on behalf of the corporation. He/she is personally known to me or has produced as identification. [Notary Seal: 41T arirp Notary Public Sfate of Florida De loris Watkins r My Commission GG 198822 Ettpires 03/21/2022 Signature of Notary ACORD, CERTIFICATE OF LIABILITY INSURANCE DATE 03/0 //20 `) PRODUCER 305-836-5206 C. BRIAN HART INSURANCE CORP. 8880 NW 7TH AVE FAX 305 696-8634 MIAMI, FL 33150 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE NAIC # INSURED MULTI —ETHNIC YOUTH GROUP ASSOCIATION INC 1330 NW 52ND STREET IMIAMI, FL 33142 INSURER A: MOUNT VERNON FIRE INSURANCE COMPANY 26522 INSURER B: INSURER C: INSURER D: INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR ADD'L TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE (MMIDD/YY) POLICY EXPIRATION DATE (MM/DD/YY) LIMITS A ,NSRD X GENERAL LIABILITY COMMERCIAL GENERAL LIABILITY N PP2561547F 02/20/2021 02/20/2022 EACH OCCURRENCE $ 1,000,000 X RENTED DAMAGE O(Ea occurencel PREMISES $ 100,000 CLAIMS MADE X OCCUR MED EXP (Any one person) $ 5,000 PERSONAL & ADV INJURY $ 1 ,000,000 GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ INCLUDED X POLICY PRO n LOC JECT A X AUTOMOBILE LIABILITY ANY AUTO A BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ GARAGE LIABILITY ANY AUTO AUTO ONLY - EA ACCIDENT $ OTHER THAN EA ACC $ AUTO ONLY: AGG $ EXCESS/UMBRELLA LIABILITY EACH OCCURRENCE $ OCCUR CLAIMS MADE AGGREGATE $ DEDUCTIBLE RETENTION $ $ $ _ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? If yes, describe under SPECIAL PROVISIONS below WC STATU- OTH- TORY LIMITS ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ A OTHER SEXUAL ABUSE & MOLESTATION PROFESSIONAL / E&O LIABILITY NPP2561547F 02/20/2021 02/20/2022 EACHCLAIms,00pon AGGREGATE 5200.003 EACH INCIDENTS1,000,000 AGGREGATE $2,000,000 DESCRIPTION OF OPERATIONS 1 LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS CITY OF MIAMI AS ADDITIONAL INSURED WITH REGARDS TO COMMERCIAL GENERAL LIABILITY AND HIRED NON —OWNED AUTO PRIMARY AND NON CONTRIBUTORY ENDORSEMENT APPLIES CERTIFICATE HOLDER CANCELLATION CITY OF MIAMI 444 SW 2ND AVENUE MIAMI, FL 33130 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBUGATION OR UABIUTY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATI c5 .\ C. BRIAN HARTrouw ACORD 25 (2001/08) ©ACORD CORPORATION 1988 AC�p�® v A CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 11/09/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Automatic Data Processing Insurance Agency, Inc. 1 Adp Boulevard Roseland NJ 07068 CONTACT Automatic Data Processing Insurance Agency, Inc. PHONE E:t): 1-800-524-7024 �a/c, No): E-MAIL ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # INSURER A : Technology Insurance Company, Inc. 42376 INSURED MULTI -ETHNIC YOUTH GROUP ASSOC 1466 NW 62ND ST Miami FL 33142 INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: 2180805 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL NSD SUBR W VD POLICY NUMBER POLICY EFF {MMIDD/YYYY) POLICY EXP (MMIDD/YY1'Y) LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ CLAIMS -MADE OCCUR DAMAGE TO RED PREMISES (Ea ooccu rrence) $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PRO- JECT PER: LOC GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ $ AUTOMOBILE — _ LIABILITY ANY AUTO OWNED AUTOS ONLY HIRED AUTOS ONLY _ SCHEDULED AUTOS NON -OWNED AUTOS ONLY COMBINED SINGLE LIMIT (Ea accident) $ BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ $ UMBRELLA LIAB EXCESS LIAB OCCUR CLAIMS -MADE EACH OCCURRENCE $ AGGREGATE $ DED RETENTION $ $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below YNN N / A N TWC3995875 06/24/2021 06/24/2022 X PER OOTH STATUTE E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 E.L. DISEASE - POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION City of Miami 444 SW 2nd Avenue Miami SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE FL 33130 ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Board Members Marvin Jackson President Doug Mayer Vice President Joan Bellamy Secretary Samantha Quarterman CEO/Executive Director Multi -Ethnic Youth Group Association In c. (MEYGA) November 8, 2021 City of Miami 1.1 SW 2nd Avenue Miami, Florida 33130 RE: Auto Insurance Requirement To Whom It May Concern, This is to confirm that our organization does not own any vehicles. Sincerely, Samantha Quarterman, Executive Director 6304 NW 14 Avenne, Miami, FL 33147 • Phone: (305) 693-6000 • Fax: (305) 696-9103 RQ1Authorized Representative Statement City of Miami — Department of Housing and Community Development Provide the names) and telephone number of the person(s) who has been designated the responsibility within the following areas: Position Name Telephone # Chairman of the Board Executive Director Project Director Affirmative Action Officer Personnel Officer Fiscal Management Officer Marvin Jackson (786) 663-7646 Samantha Quarterman (786) 312-7102 Samantha Quarterman (786) 312-7102 Samantha Quarterman. (786) 312-7102 Samantha Quarterman (786) 312-7102 Samantha Quarterman (786) 312-7102 I. Persons Authorized to Sign Checks Name: Samantha Quarterman Title: Executive Director Phone: (786) 312-7102 Name: Joan Bellamy Title: Board Secretary Phone: (305) 751-0109 1I. Person(s) Authorized to Sign Reimbursement Packages Name: Samantha Quarterman Title: Phone: Executive Director (786) 312-7102 Signature: X Name: Joan Bellamy Title: Board Secretary Phone: (305) 751-0109. Signature: v<� 1I1. Persons Authorized to Sign Contracts Name: Samantha Quarterman Title: Phone: Executive Director (786) 312-7102 Signature: X Name: Joan Bellamy Title: Phone: Signature: Board Secretary (305) 751-0109 Date: November 8, 2021 Page 1 of 1 E 4 i Certification of Sound Fiscal Management PAGE1 �fz City of Miami —Department of Housing & Community Development We, Samantha Quarterman As the Executive Director, and Doug Mayor (Full Narne) (Full Name) As the Chief Financial Officer of Multi -Ethnic Youth Group Association, Inc. , acknowledge that as a condition of (Organization) Receiving funds from the City of Miami, have the need to establish and maintain sound financial and Fiscal controls and management systems. We hereby certify that Multi -Ethnic Youth Group Association, Inc. (Organization) has established internal controls which are adequate to safeguard the assetsof the agency, monitor the accuracy and reliability of accounting data, promote operating efficiency and insure compliance with prescribed policies and procedures. Execrative Director Chief Financial Officer Name:. Samantha Quartennan Name: Date: November 8, 2021 Date: Signature:_______A x Signature: Doug Mayor _ November 8, 2021 I am a duly licensed certified public accountant and have been engaged to review the accounting systems of , which is a private ( profit/ non-profit) organization (OrganizaLon) that will operate programs for the City of Miami. 1 have reviewed the financial systems that this agency Has established. This review was completed on , At the time of review, the (date) Agency had established internal controls which were adequate to safeguard the assets of the agency, monitor the accuracy and reliability of accounting data, promote operating efficiency, and insure compliance with prescribed management policies. Name of Firm Typed Name of Accountant Date Signature of Accountant If any modifications are required to this certificate due to the nature of the engagement between the Agency and the C.P,A., attach a substitute report as explanation. Page 1 of 2 1114 Certification of Sound Fiscal Management PAGE 2of2 City of Miami - Department of Housing & Community Development STATE OF FLORIDA COUNTY OF MIAMI-DADE The foregoing.instrunient was acknowledged before me by means of ® physical presence or ❑ .online notarization,z this 8th day of November 2021 by Samantha Quarterman / Doug Mayor of Multi -Ethnic Youth Group Association, Inc. , a FL Non -Profit corporation, on behalf of the corporation. He/she is personally known to me or has .produced as identification. [Notary Seal]: ki Notary Public Patel of Florida �; Deloris Watkins f My Commission GG 198822 Expires 03/21/2022 L( Signature of Notary Ny) Page 2 of 2 Disability Non -Discrimination Certification PAGE 1 oft Certifiic anon for Contracts, Grants, Loans, and Cooper apve Agents The undersigned certifies that it is. in corripliance with and agrees to continue to comply .with, and assure that. any subcontractor, or third party contractor under this project complies with all applicable requirements of the laws listed above -including, but not Iirnited to, those provisions pertaining to employment, provision of programs and services, transportation, communications, access to facilities, renovations, and new. construction in the following laws: The Americans with Disabilities.Act of 1990 (ADA), Pub. L. 101-336, 104, Stat. 327, 42 U.S.C. 12101-12213 and 47, U.S.C. Sections 325: and 611 including Title i, Employment; Title ii, Public Services;. Title Ill; Public Accommodations and Services. Operated by Private Entities; Title IV, Telecommunications, and Title V, Miscellaneous Provisions; The Rehabilitation Act of 1973, 29 U.S.C. Section 794; The Federal Transit Act, as amended 49 U.S.C. Section 1612; The Fair Housing Act as amended 42 U.S.C., Section 3601-3631. The foregoing requirements shall dot pertain to contracts with the United. States. or any department or agency thereof,. the State of any political subdivision or agency thereof or any municipality of this State.. Agency Name: Multi -Ethnic Youth Group Association, Inc: Samantha Quarterman Printed Name of Certifying Representative Executive Director Title, of Certifying Representative November 8, 2021 Signature o Ce ing Representative Date STATE OF FLORIDA COUNTY OF MIAMI-DADE The foregoing instrument was acknowledged before me by means of Et physical presence or D online notarization, this. 8th day of November 20 21 by Samantha Quarterman of Multi -Ethnic Youth Group Association, Inc. , a FL Non -Profit corporation, on behalf of the corporation. He/she is personally known to Me or has produced as. identification. [Notary Sealj: • ,sRti?t Notary Pubti5 State of Florida Deloris Watkins My Commission GC 198822 Expires 03/21/2022 Signature of Notary Page 1 of 1 10 Drug Free Workplace Certification PAGE1 of Certification for Contacts, Grants, Leans, and Cooperative Agreements The undersigned certifies that it will provide a drug -free workplace program by: (1) Publishing a. statement notifying its employees that the unlawful manufacture, distribution, dispensing, possession, or use ofa controlled substance is prohibited in the offerors workplace, and specifying the actions thatwill be taken against employees for violations of such prohibition; (2) Establishing a continuing drug -free awareness program to. inform its employees about: (i) The dangersof drug abuse in the workplace; (ii) The Bidder's policy of maintaining a drug -free workplace; (iii) Any available drug counseling, rehabilitation, and employee assistance programs; and (iv) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (3) Giving all employees engaged in the performance of the Contract a copy of the statement required; by' subparagraph (1); (4) Notifying all employees, in writing, of the statement required by subparagraph (1), that as a condition of employment on a covered Contract, the employee shall: (i) Abide by the terms of the statement; and (ii) Notify the employer in writing of the employee's conviction under a criminal drug .statute for a violation occurring in the workplace no later than five (5) calendar days after:such conviction;: (5) Notifying City ofMiami government in writing within ten (10) calendar days after receiving notice under subdivision (4) (ii) above, from an employee or otherwise receiving actual notice of such conviction. The notice shall include the position title of the employee; (6) Within thirty (30) calendar days after receiving notice under subparagraph (4) of a conviction, taking one of the following actions with respect to an employee who is convicted of a drug abuse violation occurring in the workplace: (i) Taking appropriate personnel action against such employee; up to and including termination; or (ii). Requiring ,such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes .by a federal, state, o_r.local health, law enforcement, or other appropriate agency; and (7) Makinga good faith effort to maintain a drug free workplaceprogram through implementation of subparagraph (1) through (6). Agency Name: Multi -Ethnic Youth Group Association, inc. Samantha Quarterman Printed Name of Certifying Representative X Executive. Director Title of Certifying Representative November 8, 2021 Signature o(Certiifying Representative Date Page 1 of 2 IRMO Drug Free Workplace Certification PAGE2of2 Certification for Contracts, Grants, Loans; and Cooperative Agreements STATE OF FLORIDA COUNTY OF MIAMI-DADE The foregoing instrument was acknowledged before me by means of •lR physical presence or 0 online notarization, this 8th day of November 20 21 by Samantha Quarterrnan of Multi -Ethnic Youth Group Association, Inc. , a FL Non -Profit corporation, on behalf of the corporation. He/she is personally known to me or has produced as identification. [Notary Seal]: Notary Public State of Florida Deloris Watkins x My commission GG 195822 add Expires 03/21/2022 Signature of Notary Page 2 of 2