HomeMy WebLinkAbout23743AGREEMENT INFORMATION
AGREEMENT NUMBER
23743
NAME/TYPE OF AGREEMENT
FLORIDA DEPARTMENT OF ECONOMIC OPPORTUNITY
DESCRIPTION
ENVIRONMENTAL REVIEW AUTHORIZATION/CDBG
MITIGATION FUNDING FOR BUILDING IMPROVEMENTS AT
FIRE STATIONS 2, 9 & 12/MATTER ID: 21-3011/#45
EFFECTIVE DATE
ATTESTED BY
TODD B. HANNON
ATTESTED DATE
12/20/2021
DATE RECEIVED FROM ISSUING
DEPT.
1/10/2022
NOTE
CITY OF MIAMI
DOCUMENT ROUTING FORM
ORIGINATING DEPARTMENT: Fire -Rescue
DEPT. CONTACT PERSON: Maria Martinez
NAME OF OTHER CONTRACTUAL PARTY/ENTITY:
EXT. 1672
Florida Department of Economic Opportunity (FDEO)
IS THIS AGREEMENT A RESULT OF A COMPETITIVE PROCUREMENT PROCESS? ❑ YES ® NO
TOTAL CONTRACT AMOUNT: $ FUNDING INVOLVED? ❑ YES X❑ NO
TYPE OF AGREEMENT:
❑ MANAGEMENT AGREEMENT
❑ PROFESSIONAL SERVICES AGREEMENT
El GRANT AGREEMENT
❑ EXPERT CONSULTANT AGREEMENT
❑ LICENSE AGREEMENT
❑ PUBLIC WORKS AGREEMENT
❑ MAINTENANCE AGREEMENT
❑ INTER -LOCAL AGREEMENT
❑ LEASE AGREEMENT
❑ PURCHASE OR SALE AGREEMENT
OTHER: (PLEASE SPECIFY) Environmental Review Authorization
PURPOSE OF ITEM (BRIEF SUMMARY): Authorization required as part of the process to receive $3,724,303 in
CDBG mitigation funding from FDEO for building improvements to Fire Stations 2, 9, and 12
COMMISSION APPROVAL DATE: / /
FILE ID: ENACTMENT NO.:
IF THIS DOES NOT REQUIRE COMMISSION APPROVAL, PLEASE EXPLAIN:
ROUTING INFORMATION
Date
PLEASE PRINT AND SIGN
APPROVAL BY DEPARTMENTAL DIRECTOR
12/6/21
PRINT: Ty McGann, AFC
SIGNATURE: ___ifre_
SUBMITTED TO RISK MANAGEMENT
12/7/21
PRINT: ANN-MARIE SHARPE
SIGNATURE:
SUBMITTED TO CITY ATTORNEY
12/17/21
12/16/21
P INT: VICTORIA MENDEZ
• / -.-'
.
°' - `..= 21-3011
APPROVAL BY ASSISTANT CITY MANAGER
PRIN :
SIGNATURE:
RECEIVED BY CITY MANAGER
/�
\-i' I 7
PRINT: ART NORIE
SIGNATURE:
1) ONE ORIGINAL TOCITY CLERK,
...... _.... - . .. . - -_
2) ONE COPY TO CITY ATTORNEY'SvOFFICE,
3) REMAINING ORIGINAL(S) TO ORIGINATING
DEPARTMENT
PRINT:
SIGNATURE:
PRINT:
SIGNATURE:
PRINT:
SIGNATURE:
PLEASE ATTACH THIS ROUTING FORM TO ALL DOCUMENTS THAT REQUIRE
EXECUTION BY THE CITY MANAGER
CITY OF MIAMI, FLORIDA
Inter -Office Memorandum
TO: Arthur Noriega V DATE: December 2" d, 2021
City Manager
FROM: /,j s'e Chief J. Zahralban
Director, Department of Fire -Rescue
SUBJECT: National Environmental Policy Act'
(NEPA) environmental review for Fire Stations 2, 9,
and 12
REFERENCES:
ENCLOSURES:
This memo is a request to obtain your approval for the forms required as part of the
National Environmental. Policy Act (NEPA) environmental review as a step toward
securing funding. from the Florida Department. of Economic Opportunity (FDEO) in the
amount of $3,724,303. of Community Development Block Grant Funds Mitigation
(CDBG MIT) for building improvements at Fire Station 2 ($994,303) located at 1.901 N
Miami Ave, Fire Station 9 ($1,307,000) located at 69 NE 62nd Street, and Fire Station 12
($1,423,000) located at 1.455 NW.46ih Street. The building improvements would consist
of upgrades to the roof, windows, apparatus doors,. mechanical systems, and entryways -to
make the buildings more resilient to severe weather events.
The attached form requiring signature is the first of a two-step environmental review
process to release the CDBG MIT funds. The attached. font. (Exempt or. Categorically
Excluded Not Subject to Section 58.5) serves the purpose to identify the Agency or
Municipality that will receive the. funds (City of Miami — Miami .Riverside Center). The
second review will be more detailed to evaluate any environmental impacts of the actual
project location (1901 N MiamiAve,.69 NE 62nd`Street, and 1455 NW 46th Street). The
second review is not included within this packet and will -be conducted separately (FDEO
needs to authorize the second review after receipt of the Exempt or .Categorically
Excluded Not. Subject to Section 58.5).
Approved
NotA! • •v d
Arthur Noriega V
City Manager.
l c a/ t i rr,ru ire
FLORIDA DEPARTMENT1
ECONOMIC OPPORTUNITY
Environmental Review
for Activity/Project that is Exempt or
Categorically Excluded Not Subject to Section 58.5
Pursuant to 24 CFR Part 58.34(a) and 58.35(b)
This is a suggested format that may be used by Responsible Entities to document completion of an Exempt or
Categorically Excluded Not Subject to Section 58.5 environmental review.
Project Information
Project Name: Fire Station No.2
Responsible Entity: City of Miami
Grant Recipient (if different than Responsible Entity): N/A
State/Local Identifier: N/A
Preparer: Harry B. James IV
Certifying Officer Name and Title: Arthur Noriega V; City Manager
Consultant (if applicable): N/A
Project Location: 444 SW 2nd Ave., Miami, Florida 33130
Description of the Proposed Project [24 CFR 58.32; 40 CFR 1508.25]:
Installation of (5) overhead rolling doors, (46) exterior windows and watch office window, (7) exterior doors,
(6) interior metal doors, (3) metal roof access doors, (2) double interior equipment doors, metal louvers,
electric panels, lightning protection system, install a flood panel, (4) A/C HVAC Systems, remove shingle
roof and install metal roof panels. All windows and doors will be of like size of current and installations will
meet or exceed local current hurricane code rating and building code.
Level of Environmental Review Determination:
® Activity/Project is Exempt per 24 CFR 58.34(a): (choose all that apply below)
X
1.
Environmental and other studies, resource identification and the development of plans
and strategies;
2.
Information and financial services;
X
3.
Administrative and Management Activities;
Page 1 of 5
4.
Public services that will not have a physical impact or result in any physical -changes, .-
including but not limited to, services concerned with employment, crime:prevention,
child-care, health, drug abuse, education, counseling, energy conservation and
welfare or recreational needs;
X
5.
Inspections and testing of properties for hazards or defects;
6.
Purchase of insurance;
7.
Purchase of tools;
X
8.
Engineering or design costs; .
9.
Technical assistance and training;
10.
Assistance for temporary or permanent improvements that do not alter
environmental conditions and are limited to protection, repair, or restoration
activities necessary only to control or arrest the effects from disasters or imminent
threats to public safety including those resulting from physical deterioration;
{This exemption applies only in certain circumstances; HUD has released clarification
regarding the use and applicability of this exemption. Documentation of Compliance with 24
CFR Part 58.6 required when
this exemption is used.}
11.
Payment of principal and interest on loans made or obligations guaranteed by HUD;
12.
Any of the categorical exclusions listed in Sec. 58.35(a) provided that if there are no
circumstances that require compliance with any other federal Iaws and authorities
cited in Section 58.5.
{Before you can consider activities listed in Sec. 58.35(a) as exempt activities, you
must complete the categorical exclusion checklist and related review process.
Documentation of Compliance with 24 CFR Part 58.6 is required}
❑ Activity/Project is Categorically Excluded Not Subject To §58.5 per 24 CFR 58.35(b):
(choose all that apply below)
1.
Tenant -based rental assistance;
2.
Supportive services including, but not limited to, health care, housing services,
permanent housing placement, day care, nutritional services, short-term payments for
rent/mortgage/utility costs, and assistance in gaining access to local, state, and federal
government benefits and services;
3.
Operating cost including maintenance, security, operations, utilities, furnishings,
equipment, supplies, staff training and recruitment and other incidental costs;
4.
Economic development activities, including but not limited to, equipment purchase,
inventory financing, interest subsidy, operating expenses and similar costs not
associated with construction or expansion of existing operations;
5.
Activities to assist homebuyers to purchase existing dwelling units or dwelling units
under construction, including closing costs and down payment assistance, interest
buydowns, and similar activities which result in transfer of title;
Page 2 of 5
6.
Affordable housing pre -development costs including legal, consulting, developer and
other costs related to obtaining site options, project financing, administrative costs and
fees for loan commitments, zoning approvals, and other related activities which do not
have a physical impact;
7.
Approval of supplemental assistance (including insurance or guarantee) to a project
previously approved under this part, if the approval is made by the same responsible
entity that conducted the environmental review on the original project and re-evaluation
of the environmental findings is not required under §58.47.
Funding Information
Grant Number
HUD Program
Funding Amount
MT052
CDBG-MIT
$994,303.00
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Estimated Total HUD Funded Amount: $994,303.00
This project anticipates the use of funds or assistance from another Federal agency in
addition to HUD in the form of (if applicable): N/A
Estimated Total Project Cost (indicate all HUD and non -HUD funds) [24 CFR 58.32(d)]:
HUD - $994,303.00
Compliance with 24 CFR §50.4 and §58.6 Laws and Authorities
Record below the compliance or conformance determinations for each statute, executive order, or
regulation. Provide credible, traceable, and supportive source documentation for each authority. Where
applicable, complete the necessary reviews or consultations and obtain or note applicable permits of
approvals. CIearly note citations, dates/names/titles of contacts, and page references. Attach additional
documentation as appropriate.
Compliance Factors:
Statutes, Executive Orders,
and Regulations listed at 24
CFR 50.4 and 58.6
Are formal
compliance
steps or
mitigation
required?
Compliance determinations
STATUTES, EXECUTIVE ORDERS, AND REGULATIONS LISTED AT 24 CFR §58.6
Airport Runway Clear Zones
and Accident Potential Zones•
24 CFR Part 51 Subpart D
— Yes No
There are no civil airports within 2500 feet
of the project site
There are no military airports within. 15000
feet of the project site
Page 3 of 5
See attached maps
Coastal Barrier Resources
Yes No
The project site is not within nor adjacent to
Coastal Barrier Resources Act, as
amended by the Coastal Barrier
■
a CBRS unit.
Improvement Act of 1990 [16
See attached map
USC 3501]
Flood Insurance
Yes No
The project site is within a 100 yr flood
Flood Disaster Protection Act of
■ IN
hazard area
1973 and National Flood
The City of Miami is self -insured for flood.
Insurance Reform Act of 1994
The City of Miami participates in the NFIP
[42 USC 4001-4128 and 42 USC
5154a)
Mitigation Measures and Conditions [40 CFR 1505.2(c)]
Summarize below all mitigation measures adopted by the Responsible Entity to reduce, avoid, or
eliminate adverse environmental impacts and to avoid non-compliance or non-conformance with
the above -listed authorities and factors. These measures/conditions must be incorporated into
project contracts, development agreements, and other relevant documents. The staff responsible
for implementing and monitoring mitigation measures should be clearly identified in the mitigation
plan.
Law, Authority, or Factor
Mitigation Measure
Flood Insurance
Certificate of self-insurance attached
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Preparer Signature:
Date:Click or tap to enter a date.
Preparer Name/Title/Organization: Harry B. James IV/Enviriental Compliance
Coordinator/City of Miami Govenunent
Responsible Entity Agency Official Signature:
Date: Click or tap to enter a date.
RE Name/Title: Click or tap here to enter text.
Page 4 of 5
This original, signed document and related supporting material must be retained on file by the
Responsible Entity in an Environmental Review Record (ERR) for the activity/project (ref: 24
• CFR Part 58.38) and in accordance with recordkeeping requirements for the HUD program(s).
Page 5 of 5
Attachment A — Scope of Work
1. PROGRAM DESCRIPTION: In April 2018, the U.S. Department of Housing and Urban Development
(HUD) announced the State of Florida, Department of Economic Opportunity (DEO) would receive
$633,485,000 in funding to support long-term mitigation efforts following declared disasters in 2016 and 2017
through HUD's Community Development Block Grant Mitigation (CDBG-MIT) program. Awards were
distributed on a competitive basis targeting HUD designated Most Impacted and Distressed (MID) Areas,
primarily addressing the Benefits to Low -to -Moderate Income (LMI) National Objective. Additional
information may be found in the Federal Register, Vol. 84, No. 169.
The Florida Department of Economic Opportunity (DEO) has apportioned the Federal Award to
include the following initiatives: Critical Facility Hardening Program $75,000,000; General Planning
Support Program $20,000,000; General Infrastructure Program $475,000,000; and State Planning and
Administration $63,485,000.
This award has been granted under the Critical Facility Hardening Program. Projects eligible for funding
under this program must harden critical buildings that serve a public safety purpose for local
communities. Critical buildings include:
• Potable water facilities
• Wastewater facilities
• Police departments
• Fire departments
• Hospitals
• Emergency operation centers
• Emergency shelters
2. PROJECT DESCRIPTION: The City of Miami, Florida has been awarded $994,303 in CDBG-MIT
(Community Development Block Grant — Mitigation) funding for mitigation efforts to harden the exterior of
Fire Station #2 (FS2/Station). This project will address mitigation needs including upgrades to the bay doors,
windows, roofs, electrical and HVAC systems to ensure that this critical facility is more resilient to future
natural disasters. Fire Station 2 is approximately 11,700 square feet and was built in 1971 prior to the strict
revisions of the building code post Hurricane Andrew that devasted South Florida in 1992. Fire Station 2 is
critical in meeting public safety needs for the Miami community where it provides effective and efficient fire
prevention, fire suppression, disaster management, emergency medical care and other direct essential services
to save lives and protect property. The station normally houses 10 members, but during hurricane warnings it
houses as many as 22 total personnel. Stakeholders include over 18,000 residents, business owners, and City
emergency management teams and departments from Miami Fire Rescue, Division of Emergency
Management, Procurement Department and Miami Police Department.
Once funded, a project number will be assigned and the Office of Capital Improvements (OCI) will begin to
assist with project management. A licensed design professional will be selected to create plans and construction
documents that address the scope of the project. Once the design phase is completed, the licensed contractors
who will complete the work will either be selected from the City's list of preapproved trades contracts (procured
meeting federal regulation) or the project will be bid out by the City's Procurement Department. After design
and contractor selection have occurred, construction management will be overseen and coordinated by the OCI
Team. Fire Depaitiuent Facilities Unit will work with OCI, the Building Department, and the Procurement
Department to ensure all work is competitively procured and completed per Florida Building Code, federal
regulations and grant requirements. The Fire Department Facilities Unit will complete ongoing maintenance of
this facility and will include any associated costs in its annual budget.
3. SUBRECIPIENT RESPONSIBILITIES:
A. Complete and submit to DEO within thirty (30) days of Agreement execution a staffing plan which
must be reviewed and approved by the DEO Grant Manager prior to implementation. Should any
changes to the staffing plan be deemed necessary, an updated plan must be submitted to DEO for
review and approval. The Staffing plan must include the following:
1. Organizational Chart; and
2. Job descriptions for Subrecipient's employees, contracted staff, vendors, and contractors.
B. Develop and submit a copy of the following policies and procedures to the DEO Grant Manager for
review and approval within thirty (30) days of Agreement execution. The DEO Grant Manager will
provide approval in writing prior to the policies and procedures being implemented.
1. Procurement policies and procedures that incorporate 2 CFR Part 200.317-326.
2. Administrative financial management policies, which must comply with all applicable HUD
CDBG-MIT and State of Florida rules.
3. Quality assurance and quality control system policies and procedures that comply with all
applicable HUD CDBG-MIT and DEO policies.
4. Policies and procedures to detect and prevent fraud, waste and abuse that describe how the
Subrecipient will verify the accuracy of applicant information, monitoring policy indicating how
and why monitoring is conducted, the frequency of monitoring policy, and which items will be
monitored, and procedures for referring instances of fraud, waste and abuse to HUD OIG Fraud
Hotline (phone: 1-800-347-3735 or email hotline@hudoig.gov).
5. Policies and procedures for the requirements under 2 CFR 200 Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Award.
C. Attend fraud related training offered by HUD OIG to assist in the proper management of the CDBG-
MIT grant funds when available.
D. Upload required documents into a system of record provided by DEO.
E. Complete and submit an updated Project Detail Budget (Attachment B) for review and approval by
DEO no later than thirty (30) days after Agreement execution. Any changes to the Project Detail
Budget must be submitted in the monthly report submitted to DEO for review and approval by the
DEO Grant Manager.
F. Maintain organized Subrecipient agreement files and make them accessible to DEO or its
representatives upon request.
G. Comply with all terms and conditions of the Subrecipient Agreement, Infrastructure Program
Guidelines, Action Plans, Action Plan amendments, and Federal, State, and local laws.
H. Provide copies of all proposed procurement documents to DEO ten (10) days prior to posting as
detailed in Section (18) of Subrecipient Agreement. The proposed procurement documents will be
reviewed and approved by DEO Grant Manager. Should the procurement documents require
revisions based on state or federal requirements, Subrecipient will be required to postpone
procurement and submit revised documents for review and approval.
Complete procurement of all applicants for internal grants management and compliance and direct
program and product production, including:
1. Selection of applicants, subrecipients and/or staff that will be responsible for managing applicant
intake and related operations, compliance, finance, and administration.
2. Selection of applicants, subrecipients and/or staff that will be responsible for appraisal,
environmental review, title services and legal services.
3. Copies of all contracts that will be executed by Subrecipient. Contracts must be provided to DEO
prior to execution as detailed in Attachment D. Any contract executed by Subrecipient must
follow the terms and conditions set forth in this Agreement. Should the submitted contract require
necessary additions and/or changes, DEO's Contract Manager will contact Subrecipient regarding
changes. Subrecipient is required to submit the updated contract within thirty (30) days. Should
the contract not be submitted in a timely manner, Subrecipient will be required to complete the
selection process once more.
J. Ensure all projects seeking assistance under the current CDBG-MIT funds, and any future funds
allocated for Mitigation, provided by DEO, receive the required Environmental Clearance from DEO
prior to Subrecipient being able to commit CDBG-MIT funds.
K. Provide the following documentation to DEO within ten (10) calendars after the end of each month:
1. A revised detail report measuring the actual cost versus the project cost.
2. An updated Attachment C which documents any changes to the project progress along with
justification for the revision.
L. Develop and submit to DEO a monthly revised detailed timeline for implementation consistent with
the milestones outlined in the Mitigation Program Guidelines and report actual progress against the
projected progress ten (10) calendar days after the end of each month.
M. Provide the following information on a quarterly basis within ten (10) calendar days of the end of each
quarter:
1. Submit updated organization chart on a quarterly basis with quarterly report.
2. If staffing changes, there must be a submittal stating the names, job descriptions, on the monthly
report deadline.
3. A progress report documenting the following information:
a. Accomplishments within the past quarter;
b. Issues or risks that have been faced with resolutions; and
c. Projected activities to be completed within the following quarter.
N. Subrecipient shall adhere to the deadlines for the project as agreed upon in the Attachment C — Activity
Work Plan. If Subrecipient is unable to meet a deadline within thirty (30) calendar days of the due
date, Subrecipient shall request an extension of such deadline from DEO in writing at least thirty (30)
business days prior to the deadline. Deadlines shall not be extended outside of the term of this
Agreement except by a formal amendment executed in accordance with Section (5) Modification of
Agreement.
O. Close out report will be no later than sixty (60) calendar days after this Agreement ends or is otherwise
terminated.
4. ELIGIBLE TASKS AND DELIVERABLES: Task that are eligible for reimbursement are as
follows:
A. Deliverable 1— Program Implementation
Subrecipient shall:
1. Creation of construction / engineering services solicitation package(s), review and scoring, final
contract award documents.
B. Deliverable 2 — Engineering Services
Subrecipient shall:
1. Create a full design package, signed and sealed by a PE licensed in Florida, including engineering
drawings, specifications, construction cost estimate, surveys, and any other reports, documents, or
information relevant to this project and meet all local current hurricane code ratings, local codes and
building codes.
2. Obtain copies of all permit applications, correspondence with permitting agencies, final permits,
and any other permit -related documentation for the project.
3. Grant management activities to include file maintenance, invoicing, documentation, grant closeout,
and other project related cost directly incurred by the Subrecipient related to this project.
C. Deliverable 3 — Construction
Subrecipient shall:
1. Install (5) new Overhead Rolling Doors of like size which meet or exceed local current
hurricane code rating
2. Install all (46) exterior windows and watch office windows of like size which meet or exceed
local current hurricane code rating
3. Install (5 single and 2 double) exterior doors, (6 single) interior metal doors, (3) metal roof
access doors and (2) double interior equipment doors of like size which meet or exceed local
current hurricane code rating and meet performance requirements of Category IV essential
Facilities as per Florida Code
4. Install Metal Louvers of like size which meet or exceed local current hurricane code rating
5. Install all electrical panels according to local code
6. Install lightning protection system of like size according to building code
7. Install a flood panel of like size which meet or exceed local current hurricane code rating .
8. Install (4) Trane (Unit #1 7.5 Ton RTU, Unit #2 5.0 Ton RTU, Unit #3 7.5 Ton RTU,
Unit #4 5-ton TRU) A/C HVAC Systems
9. Remove shingle roof and install metal roof panels and install flat TPO roof system which
meet or exceed local current hurricane code rating
10. Grant management activities to include file maintenance, invoicing, documentation, grant
closeout and other project related cost directly incurred by the Subrecipient related to this
project
5. DEO RESPONSIBILITIES:
A. Monitor the ongoing activities of Subrecipient to ensure all activities are being performed in accordance
with the Agreement to the extent required by law or deemed necessary be DEO in its discretion
B. Assign a Grant Manager as a point of contact for Subrecipient
C. Review Subrecipient's invoices described herein and process them on a timely basis
D. DEO shall monitor progress, review reports, conduct site visits, as DEO determines necessary at
DEO's sole and absolute discretion, and process payments to Subrecipient
6. DELIVERABLES:
Grantee agrees to provide the following services as specified:
Deliverable No. 1— Program Implementation
Tasks
Minimum Level of Service
Financial Consequences
Subrecipient shall complete task as detailed in
Subrecipient may request
Failure to complete the
Section 4.A of this Scope of Work
reimbursement upon completion
minimum performance
of the task listed in 4.A. evidenced
measures as specified shall
by submittal of the following
result in non-payment for this
documentation:
deliverable for each payment
Invoice package in accordance
with Section 7 of this Scope of
request.
Work
Task 1 $ 5,000
Deliverable No. 2 — Engineering Services
Tasks
Minimum Level of Service
Financial Consequences
Subrecipient shall complete task as
detailed in Section 4.B of this Scope
of Work
Subrecipient may request
reimbursement upon completion of
the tasks listed in 4.B. evidenced by
submittal of the following
documentation:
Invoice package in
accordance with Section 7
of this Scope of Work
Failure to complete the minimum
performance measures as specified
shall result in non-payment for this
deliverable for each payment request.
Task 1 $5,000
Subrecipient shall complete task as
detailed in Section 4.B.2 of this Scope
of Work
Subrecipient may request
reimbursement upon completion of
the tasks listed in 4.B. evidenced by
submittal of the following
documentation:
Invoice package in
accordance with Section 7
of this Scope of Work
Failure to complete the minimum
performance measures as specified
shall result in non-payment for this
deliverable for each payment
request
Task 2 $5,000
Subrecipient shall complete task as
detailed in Section 4.B.3 of this Scope
of Work
Subrecipient may request
reimbursement upon completion of
the tasks listed in 4.B. evidenced by
submittal of the following
documentation:
Invoice package in
accordance with Section 7
of this Scope of Work
Failure to complete the minimum
performance measures as specified
shall result in non-payment for this
deliverable for each payment
request
Task $22,186
Deliverable No. 3 - Construction
Tasks
Minimum Level of Service
Financial Consequences
Subrecipient shall complete task as detailed in
Section 4.C.1 of this Scope of Work
Subrecipient may request
reimbursement upon completion
of the tasks listed in 4.C.1
evidenced by submittal of the
following documentation:
Invoice package in
accordance with Section 7
of this Scope of Work
Failure to complete the
minimum performance measures
as specified shall result in non-
payment for this deliverable for
each payment request.
Task 1- $262,300
Subrecipient shall complete task as detailed in
Section 4.C.2 of this Scope of Work
Subrecipient may request
reimbursement upon completion
of the tasks listed in 4.C.2
evidenced by submittal of the
following documentation:
Invoice package in
accordance with Section 7
of this Scope of Work
Failure to complete the
minimum performance measures
as specified shall result in non-
payment for this deliverable for
each payment request.
Task 2 - $130,859
Subrecipient shall complete task as detailed in
Section 4.C.3 of this Scope of Work
Subrecipient may request
reimbursement upon completion
of the tasks listed in 4.C.3
evidenced by submittal of the
following documentation:
Invoice package in
accordance with Section 7
of this Scope of Work
Failure to complete the
minimum performance measures
as specified shall result in non-
payment for this deliverable for
each payment request.
Task 3 - $85,123
Subrecipient shall complete task as detailed in
Section 4.C.4 of this Scope of Work
Subrecipient may request
reimbursement upon completion
of the tasks listed in 4.C.4
evidenced by submittal of the
following documentation:
Invoice package in
accordance with Section 7
of this Scope of Work
Failure to complete the
minimum performance measures
as specified shall result in non-
payment for this deliverable for
each payment request.
Task 4 - $4,491
Subrecipient shall complete task as detailed in
Section 4.C.5 of this Scope of Work
Subrecipient may request
reimbursement upon completion
of the tasks listed in 4.C.5
evidenced by submittal of the
following documentation:
Invoice package in
accordance with Section 7
of this Scope of Work
Failure to complete the
minimum performance measures
as specified shall result in non-
payment for this deliverable for
each payment request.
Task 5 - $47,250
Subrecipient shall complete task as detailed in
Section 4.C.6 of this Scope of Work
Subrecipient may request
reimbursement upon completion
of the tasks listed in 4.C.6
evidenced by submittal of the
following documentation:
Invoice package in
accordance with Section 7
of this Scope of Work
Failure to complete the
minimum performance measures
as specified shall result in non-
payment for this deliverable for
each payment request.
Task 6 - $32,874
Subrecipient shall complete task as detailed in
Section 4.C.7 of this Scope of Work
Subrecipient may request
reimbursement upon completion
of the tasks listed in 4.C.7
evidenced by submittal of the
following documentation:
Invoice package in
accordance with Section 7
of this Scope of Work
Failure to complete the
minimum performance measures
as specified shall result in non-
payment for this deliverable for
each payment request.
Task 7 - $6,750
Subrecipient shall complete task as detailed in
Section 4.C.8 of this Scope of Work
Subrecipient may request
reimbursement upon completion
of the tasks listed in 4.C.8
evidenced by submittal of the
following documentation:
Invoice package in
accordance with Section 7
of this Scope of Work
Failure to complete the
minimum performance measures
as specified shall result in non-
payment for this deliverable for
each payment request.
Task 8 - $80,190
Subrecipient shall complete task as detailed in
Section 4.C.9 of this Scope of Work
Subrecipient may request
reimbursement upon completion
of the tasks listed in 4.C.9
evidenced by submittal of the
following documentation:
Invoice package in
accordance with Section 7
of this Scope of Work
Failure to complete the
minimum performance measures
as specified shall result in non-
payment for this deliverable for
each payment request.
Task 9 - $274,000
Subrecipient shall complete task as detailed in
Section 4.C.10 of this Scope of Work
Subrecipient may request
reimbursement upon completion
of the tasks listed in 4.C.10
evidenced by submittal of the
following documentation:
Invoice package in
accordance with Section 7
of this Scope of Work
Failure to complete the
minimum performance measures
as specified shall result in non-
payment for this deliverable for
each payment request.
Task 10 - $33,279
TOTAL PROJECT COST NOT TO EXCEED $994,303
COST SHIFTING: The deliverable amounts specified within the Eligible Tasks and Deliverables section 5
tables above are established based on the Parties estimation of sufficient delivery of services fulfilling grant
purposes under the Agreement in order to designate payment points during the Agreement Period; however,
this is not intended to restrict DEO's ability to approve and reimburse allowable costs Subrecipient incurred
providing the deliverables herein. Prior written approval from DEO's Grant Manager is required for changes
to the above Deliverable amounts that do not exceed 10% of each deliverable total funding amount. Changes
that exceed 10% of each deliverable total funding amount will require a formal written amendment request
from Subrecipient, as described in Modification section of the Agreement. Regardless, in no event shall DEO
reimburse costs of more than the total amount of this Agreement.
7. INVOICE SUBMITTAL:
DEO shall reimburse Subrecipient in accordance with Section 5, above. In accordance with the Funding
Requirements of s. 215.971(1), F.S. and Section 21 of this Agreement, Subrecipient and its subcontractors may
only expend funding under this Agreement for allowable costs resulting from obligations incurred during this
Agreement. To be eligible for reimbursement, costs must be in compliance with laws, rules and regulations
applicable to expenditures of State funds, including, but not limited to, the Reference Guide for State
Expenditures.
(https://www.myfloridacfo.com/Division/AA/Manuals/documents/ReferenceGuideforStateExpenditures.pd f)
1. Subrecipient shall provide one invoice for services rendered during the applicable period of time as
defined in the deliverable table. In any month no deliverable has been completed, the subrecipient
will provide notice that no invoicing will be submitted.
2. The following documents shall be submitted with the itemized invoice:
a. A cover letter signed by Subrecipient's Agreement Manager certifying that the costs being claimed
in the invoice package: (1) are specifically for the project represented to the State in the budget
appropriation; (2) are for one or more of the components as stated in Section 5,
DELIVERABLES, of this Attachment A; (3) have been paid; and (4) were incurred during this
Agreement.
b. Subrecipient's invoices shall include the date, period in which work was performed, amount of
reimbursement, and work completed to date;
c. A certification by a licensed professional using AIA forms G702 and G703, or their substantive
equivalents, certifying that the project, or a quantifiable portion of the project, is complete.
d. Photographs of the project in progress and completed work;
e. A copy of all supporting documentation for vendor payments;
f. A copy of the bank statement that includes the cancelled check or evidence of electronic funds
transfer. The State may require any other information from Subrecipient that the State deems
necessary to verify that the services have been rendered under this Agreement.
3. Subrecipient's invoice and all documentation necessary to support payment requests must be
submitted into DEO's Subrecipient Management Reporting Application (SERA). Further instruction
on SERA invoicing and reporting, along with a copy of the invoice template, will be provided upon
execution of the Agreement.
DE'.,4f
FLORIDA DEPARTMENT,
ECONOMIC OPPORTUNIT'
Environmental Review
for Activity/Project that is Exempt or
Categorically Excluded Not Subject to Section 58.5
Pursuant to 24 CFR Part 58.34(a) and 58.35(b)
This is a suggested format that may be used by Responsible Entities to document completion of an Exempt or
Categorically Excluded Not Subject to Section 58.5 environmental review.
Project Information
Project Name: Fire Station No.9
Responsible Entity: City of Miami
Grant Recipient (if different than Responsible Entity): N/A
State/Local Identifier: N/A
Preparer: Harry B. James IV
Certifying Officer Name and Title: Arthur Noriega V; City Manager
Consultant (if applicable): N/A
Project Location: 444 SW 2nd Ave., Miami, Florida 33130
Description of the Proposed Project 124 CFR 58.32; 40 CFR 1508.25]:
Installation of (7) overhead rolling doors and (1) overhead rolling utility door, (40) exterior windows, (32)
exterior apparatus bay roof windows, watch office windows, rescue office windows, (8) exterior metal or glass
doors, (1) exterior double metal door, (6) interior metal bay doors, metal louvers, lightning protection system,
(2) A/C HVAC Systems, kitchen fresh air exhaust. All doors and windows will be of like size of current and
installations will meet or exceed local current hurricane code rating and building code.
Level of Environmental Review Determination:
® Activity/Project is Exempt per 24 CFR 58.34(a): (choose all that apply below)
X
1.
Environmental and other studies, resource identification and the development of plans
and strategies;
2.
Information and financial services;
X
3.
Administrative and Management Activities;
Page 1 of 5
4.
Public services that will not have a physical impact or result in any physical changes,
including but not limited to, services concerned with employment, crime prevention,
child-care, health, drug abuse, education, counseling, energy conservation and
welfare or recreational needs;
X
5.
Inspections and testing of properties for hazards or defects;
6.
Purchase of insurance;
7.
Purchase of tools;
X
8.
Engineering or design costs;
9.
Technical assistance and training;
10.
Assistance for temporary or permanent improvements that do not alter
environmental conditions and are limited to protection, repair, or restoration
activities necessary only to control or arrest the effects from disasters or imminent
threats to public safety including those resulting from physical deterioration;
{This exemption applies only in certain circumstances; HUD has released clarification
regarding the use and applicability of this exemption. Documentation of Compliance with 24
CFR Part 58.6 required when
this exemption is used.}
11.
Payment of principal and interest on loans made or obligations guaranteed by HUD;
12.
Any of the categorical exclusions listed in Sec. 58.35(a) provided that if there are no
circumstances that require compliance with any other federal laws and authorities
cited in Section 58.5.
{Before you can consider activities listed in Sec. 58.35(a) as exempt activities, you
must complete the categorical exclusion checklist and related review process.
Documentation of Compliance with 24 CFR Part 58.6 is required}
El Activity/Project is Categorically Excluded Not Subject To §58.5 per 24 CFR 58.35(b):
(choose all that apply below)
1.
Tenant -based rental assistance;
2.
Supportive services including, but not limited to, health care, housing services,
permanent housing placement, day care, nutritional services, short-term payments for
rent/mortgage/utility costs, and assistance in gaining access to local, state, and federal
government benefits and services;
3.
Operating cost including maintenance, security, operations, utilities, furnishings,
equipment, supplies, staff training and recruitment and other incidental costs;
4.
Economic development activities, including but not limited to, equipment purchase,
inventory financing, interest subsidy, operating expenses and similar costs not
associated with construction or expansion of existing operations;
5.
Activities to assist homebuyers to purchase existing dwelling units or dwelling units
under construction, including closing costs and down payment assistance, interest
buydowns, and similar activities which result in transfer of title;
Page 2 of 5
6.
Affordable housing pre -development costs including legal, consulting, developer and
other costs related to obtaining site options, project financing, administrative costs and
fees for loan commitments, zoning approvals, and other related activities which do not
have a physical impact;
7.
Approval of supplemental assistance (including insurance or guarantee) to a project
previously approved under this part, if the approval is made by the same responsible
entity that conducted the environmental review on the original project and re-evaluation
of the enviromnental findings is not required under §58.47.
Funding Information
Grant Number
HUD Program
Funding Amount
MT052
CDBG-MIT
$1,307,000.00
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Estimated Total HUD Funded Amount: $1,307,000.00
This project anticipates the use of funds or assistance from another Federal agency in
addition to HUD in the form of (if applicable): N/A
Estimated Total Project Cost (indicate all HUD and non -HUD funds) [24 CFR 58.32(d)]:
HUD - $1,307,000 NON-CDBG-MIT - $15,000.00 Total =$1,322,000
Compliance with 24 CFR §50.4 and §58.6 Laws and Authorities
Record below the compliance or conformance determinations for each statute, executive order, or
regulation. Provide credible, traceable, and supportive source documentation for each authority. Where
applicable, complete the necessary reviews or consultations and obtain or note applicable permits of
approvals. Clearly note citations, dates/names/titles of contacts, and page references. Attach additional
documentation as appropriate.
Compliance Factors:
Statutes, Executive Orders,
and Regulations listed at 24
CFR 50.4 and 58.6
Are formal
compliance
steps or
mitigation
required?
Compliance determinations
STATUTES, EXECUTIVE ORDERS, AND REGULATIONS LISTED AT 24 CFR §58.6
Airport Runway Clear Zones
and Accident Potential Zones
24 CFR Part 51 Subpart D
Yes No
There are no civil airports within 2500 feet
of the project site
There are no military airports within 15000
feet of the project site
Page 3 of 5
See attached maps
Coastal Barrier Resources
Yes No
The project site is not within nor adjacent to
Coastal Barrier Resources Act, as
amended by the Coastal Barrier
a CBRS unit.
•
Improvement Act of 1990 [16
See attached map
USC 3501]
Flood Insurance
Yes No
The project site is within a 100 yr flood
Flood Disaster Protection Act of
hazard area
1973 and National Flood
The City of Miami is self -insured for flood.
Insurance Reform Act of 1994
The City of Miami participates in the NFIP
[42 USC 4001-4128 and 42 USC
5154a]
Mitigation Measures and Conditions [40 CFR 1505.2(c)]
Summarize below all mitigation measures adopted by the Responsible Entity to reduce, avoid, or
eliminate adverse environmental impacts and to avoid non-compliance or non-conformance with
the above -listed authorities and factors. These measures/conditions must be incorporated into
project contracts, development agreements, and other relevant documents. The staff responsible
for implementing and monitoring mitigation measures should be clearly identified in the mitigation
plan.
Law, Authority, or Factor
Mitigation Measure
Flood Insurance
Certificate of self-insurance attached
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Preparer Signature:
Date:Click or tap to enter a date.
, „zi&/-flf
Preparer Name/Title/Organization: Harry B. James IV/Environm rtal Compliance
Coordinator/City of Miami Government
Responsible Entity Agency Official Signature:
Date: Click or tap to enter a date.
RE Name/Title: ARTHUR NORIEGA V/ CITY MANAGER
Page 4 of 5
This original, signed document and related supporting material must be retained on file by the
Responsible Entity in an Environmental Review Record (ERR) for the activity/project (ref: 24
CFR Part 58.38) and in accordance with recordkeeping requirements for the HUD program(s).
Page 5 of 5
Attachment A — Scope of Work
1.PROGRAM DESCRIPTION: In April 2018, the U.S. Department of Housing and Urban Development
(HUD) announced the State of Florida, Department of Economic Opportunity (DEO) would receive
$633,485,000 in funding to support long-term mitigation efforts following declared disasters in 2016 and 2017
through HUD's Community Development Block Grant Mitigation (CDBG-MIT) program. Awards were
distributed on a competitive basis targeting HUD designated Most Impacted and Distressed (MID) Areas,
primarily addressing the Benefits to Low -to -Moderate Income (LMI) National Objective. Additional
information may be found in the Federal Register, Vol. 84, No. 169.
The Florida Department of Economic Opportunity (DEO) has apportioned the Federal Award to
include the following initiatives: Critical Facility Hardening Program $75,000,000; General Planning
Support Program $20,000,000; General Infrastructure Program $475,000,000; and State Planning and
Administration $63,485,000.
This award has been granted under the Critical Facility Hardening Program. Projects eligible for funding
under this program must harden critical buildings that serve a public safety purpose for local
communities. Critical buildings include:
• Potable water facilities
• Wastewater facilities
• Police departments
• Fire departments
• Hospitals
• Emergency operation centers
• Emergency shelters
2. PROJECT DESCRIPTION: The City of Miami, Florida has been awarded $1,307,000 in CDBG-MIT
(Community Development Block Grant — Mitigation) funding for mitigation efforts to harden the exterior of
Fire Station #9 (FS9/Station). This project will address mitigation needs including upgrades to the bay doors,
windows, roofs, electrical and HVAC systems to ensure that this critical facility is more resilient to future
natural disasters. Fire Station 9 is approximately 12,000 square feet and was built in 1979 prior to the strict
revisions of the building code post Hurricane Andrew that devasted South Florida in 1992. Fire Station 9 is
critical in meeting public safety needs for the Miami community where it provides effective and efficient fire
prevention, fire suppression, disaster management, emergency medical care and other direct essential services
to save lives and protect property. The station normally houses 14 members, but during hurricane warnings it
houses as many as 22 total personnel. Stakeholders include over 25,000 residents, business owners, and City
emergency management teams and departments from Miami Fire Rescue, Division of Emergency
Management, Procurement Department and Miami Police Department.
Once funded, a project number will be assigned and the Office of Capital Improvements (OCI) will begin to
assist with project management. A licensed design professional will be selected to create plans and construction
documents that address the scope of the project. Once the design phase is completed, the licensed contractors
who will complete the work will either be selected from the City's list of preapproved trades contracts (procured
meeting federal regulation) or the project will be bid out by the City's Procurement Department. After design
and contractor selection have occurred, construction management will be overseen and coordinated by the OCI
Team. Fire Depaituient Facilities Unit will work with OCI, the Building Department, and the Procurement
Department to ensure all work is competitively procured and completed per Florida Building Code, federal
regulations and grant requirements. The Fire Department Facilities Unit will complete ongoing maintenance of
this facility and will include any associated costs in its annual budget.
3. SUBRECIPIENT RESPONSIBILITIES:
A. Complete and submit to DEO within thirty (30) days of Agreement execution a staffing plan which
must be reviewed and approved by the DEO Grant Manager prior to implementation. Should any
changes to the staffing plan be deemed necessary, an updated plan must be submitted to DEO for
review and approval. The Staffing plan must include the following:
1. Organizational Chart; and
2. Job descriptions for Subrecipient's employees, contracted staff, vendors, and contractors.
B. Develop and submit a copy of the following policies and procedures to the DEO Grant Manager for
review and approval within thirty (30) days of Agreement execution. The DEO Grant Manager will
provide approval in writing prior to the policies and procedures being implemented.
1. Procurement policies and procedures that incorporate 2 CFR Part 200.317-326.
2. Administrative financial management policies, which must comply with all applicable HUD
CDBG-MIT and State of Florida rules.
3. Quality assurance and quality control system policies and procedures that comply with all
applicable HUD CDBG-MIT and DEO policies.
4. Policies and procedures to detect and prevent fraud, waste and abuse that describe how the
Subrecipient will verify the accuracy of applicant information, monitoring policy indicating how
and why monitoring is conducted, the frequency of monitoring policy, and which items will be
monitored, and procedures for referring instances of fraud, waste and abuse to HUD OIG Fraud
Hotline (phone: 1-800-347-3735 or email hotline@hudoig.gov).
5. Policies and procedures for the requirements under 2 CFR 200 Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Award.
C. Attend fraud related training offered by HUD OIG to assist in the proper management of the CDBG-
MIT grant funds when available.
D. Upload required documents into a system of record provided by DEO.
E. Complete and submit an updated Project Detail Budget (Attachment B) for review and approval by
DEO no later than thirty (30) days after Agreement execution. Any changes to the Project Detail
Budget must be submitted in the monthly report submitted to DEO for review and approval by the
DEO Grant Manager.
F. Maintain organized Subrecipient agreement files and make them accessible to DEO or its
representatives upon request.
G. Comply with all terms and conditions of the Subrecipient Agreement, Infrastructure Program
Guidelines, Action Plans, Action Plan amendments, and Federal, State, and local laws.
H. Provide copies of all proposed procurement documents to DEO ten (10) days prior to posting as
detailed in Section (18) of Subrecipient Agreement. The proposed procurement documents will be
reviewed and approved by DEO Grant Manager. Should the procurement documents require
revisions based on state or federal requirements, Subrecipient will be required to postpone
procurement and submit revised documents for review and approval.
I. Complete procurement of all applicants for internal grants management and compliance and direct
program and product production, including:
1. Selection of applicants, subrecipients and/or staff that will be responsible for managing applicant
intake and related operations, compliance, finance, and administration.
2. Selection of applicants, subrecipients and/or staff that will be responsible for appraisal,
environmental review, title services and legal services.
3. Copies of all contracts that will be executed by Subrecipient. Contracts must be provided to DEO
prior to execution as detailed in Attachment D. Any contract executed by Subrecipient must
follow the terms and conditions set forth in this Agreement. Should the submitted contract require
necessary additions and/or changes, DEO's Contract Manager will contact Subrecipient regarding
changes. Subrecipient is required to submit the updated contract within thirty (30) days. Should
the contract not be submitted in a timely manner, Subrecipient will be required to complete the
selection process once more.
J. Ensure all projects seeking assistance under the current CDBG-MIT funds, and any future funds
allocated for Mitigation, provided by DEO, receive the required Environmental Clearance from DEO
prior to Subrecipient being able to commit CDBG-MIT funds.
K. Provide the following documentation to DEO within ten (10) calendars after the end of each month:
1. A revised detail report measuring the actual cost versus the project cost.
2. An updated Attachment C which documents any changes to the project progress along with
justification for the revision.
L. Develop and submit to DEO a monthly revised detailed timeline for implementation consistent with
the milestones outlined in the Mitigation Program Guidelines and report actual progress against the
projected progress ten (10) calendar days after the end of each month.
M. Provide the following information on a quarterly basis within ten (10) calendar days of the end of each
quarter:
1. Submit updated organization chart on a quarterly basis with quarterly report.
2. If staffing changes, there must be a submittal stating the names, job descriptions, on the monthly
report deadline.
3. A progress report documenting the following information:
a. Accomplishments within the past quarter;
b. Issues or risks that have been faced with resolutions; and
c. Projected activities to be completed within the following quarter.
N. Subrecipient shall adhere to the deadlines for the project as agreed upon in the Attachment C — Activity
Work Plan. If Subrecipient is unable to meet a deadline within thirty (30) calendar days of the due
date, Subrecipient shall request an extension of such deadline from DEO in writing at least thirty (30)
business days prior to the deadline. Deadlines shall not be extended outside of the term of this
Agreement except by a formal amendment executed in accordance with Section (5) Modification of
Agreement.
O. Close out report will be no later than sixty (60) calendar days after this Agreement ends or is otherwise
terminated.
4. ELIGIBLE TASKS AND DELIVERABLES: Task that are eligible for reimbursement are as
follows:
A. Deliverable 1— Program Implementation
Subrecipient shall:
1. Creation of construction / engineering services solicitation package(s), review and scoring, final
contract award documents.
B. Deliverable 2 — Engineering Services
Subrecipient shall:
1. Create a full design package, signed and sealed by a PE licensed in Florida, including engineering
drawings, specifications, construction cost estimate, surveys, and any other reports, documents, or
information relevant to this project and meet all local current hurricane code ratings, local codes and
building codes.
2. Obtain copies of all permit applications, correspondence with permitting agencies, final permits,
and any other permit -related documentation for the project.
3. Grant management activities to include file maintenance, invoicing, documentation, grant closeout,
and other project related cost directly incurred by the Subrecipient related to this project.
C. Deliverable 3 — Construction
Subrecipient shall:
1. Install (7) new Overhead Rolling Doors and (1) overhead rolling utility door of like size
which meet or exceed local current hurricane code rating
2. Install all (40) exterior windows, (32) exterior apparatus bay roof windows, watch office
windows, rescue office windows and of like size which meet or exceed local current hurricane
code rating
3. Install (8) exterior doors metal or glass doors with or without sidelights or storefront,(1)
exterior double metal door, and (6) interior metal bay doors without sidelights of like size and
type which meet or exceed local current hurricane code rating and meet performance
requirements of Category IV essential Facilities as per Florida Code.
4. Install Metal Louvers of like size which meet or exceed local current hurricane code rating
5. Install lightning protection system of like size according to building code
6. Install (2) Trane (Unit #1 7.5 Ton RTU and Unit #2 12.0 Ton RTU) A/C HVAC Systems
7. Install kitchen fresh air exhaust unit
8. Grant management activities to include file maintenance, invoicing, documentation, grant
closeout, and other project related cost directly incurred by the Subrecipient related to this
project.
5. DEO RESPONSIBILITIES:
A. Monitor the ongoing activities of Subrecipient to ensure all activities are being performed in accordance
with the Agreement to the extent required by law or deemed necessary be DEO in its discretion
B. Assign a Grant Manager as a point of contact for Subrecipient
C. Review Subrecipient's invoices described herein and process them on a timely basis
D. DEO shall monitor progress, review reports, conduct site visits, as DEO determines necessary at
DEO's sole and absolute discretion, and process payments to Subrecipient
6. DELIVERABLES:
Grantee agrees to provide the following services as specified:
Deliverable No. 1— Program Implementation
Tasks
Minimum Level of Service
Financial Consequences
Subrecipient shall complete task as detailed in
Subrecipient may request
Failure to complete the
Section 4.A of this Scope of Work.
reimbursement upon completion
minimum performance
of the task listed in 4.A. evidenced
measures as specified shall
by submittal of the following
result in non-payment for this
documentation:
deliverable for each payment
Invoice package in accordance
with Section 7 of this Scope of
request.
Work
Deliverable $5,000
Deliverable No. 2 — Engineering Services
Tasks
Minimum Level of Service
Financial Consequences
Subrecipient shall complete task as detailed in
Section 4.B.1 of this Scope of Work.
Subrecipient may request
reimbursement upon completion
of the tasks listed in 4.B. evidenced
by submittal of the following
documentation:
Invoice package in
accordance with Section 7
of this Scope of Work
Failure to complete the
minimum performance measures
as specified shall result in non -
payment for this deliverable for
each payment request.
Taskl $ $5,000
Subrecipient shall complete task as detailed in
Section 4.B.2 of this Scope of Work.
Subrecipient may request
reimbursement upon completion
of the tasks listed in 4.B. evidenced
by submittal of the following
documentation:
Invoice package in
accordance with Section 7
of this Scope of Work
Failure to complete the
minimum performance
measures as specified shall
result in non-payment for this
deliverable for each payment
request.
Task 2 $5,000
Subrecipient shall complete task as detailed in
Section 4.B.3 of this Scope of Work.
Subrecipient may request
reimbursement upon completion
of the tasks listed in 4.B. evidenced
by submittal of the following
documentation:
Invoice package in
accordance with Section 7
of this Scope of Work
Failure to complete the
minimum performance
measures as specified shall
result in non-payment for this
deliverable for each payment
request
Task 3 $29,654
Deliverable No. 3 - Construction
Tasks
Minimum Level of Service
Financial Consequences
Subrecipient shall complete task as detailed in
Section 4.C.1 of this Scope of Work
Subrecipient may request
reimbursement upon completion
of the tasks listed in 4.C.1
evidenced by submittal of the
following documentation:
Invoice package in
accordance with Section 7
of this Scope of Work
Failure to complete the
minimum performance measures
as specified shall result in non-
payment for this deliverable for
each payment request.
Task 1- $354,470
Subrecipient shall complete task as detailed in
Section 4.C.2 of this Scope of Work
Subrecipient may request
reimbursement upon completion
of the tasks listed in 4.C.2
evidenced by submittal of the
following documentation:
Invoice package in
accordance with Section 7
of this Scope of Work
Failure to complete the
minimum performance measures
as specified shall result in non-
payment for this deliverable for
each payment request.
Task 2 - $594,491
Subrecipient shall complete task as detailed in
Section 4.C.3 of this Scope of Work
Subrecipient may request
reimbursement upon completion
of the tasks listed in 4.C.3
evidenced by submittal of the
following documentation:
Invoice package in
accordance with Section 7
of this Scope of Work
Failure to complete the
minimum performance measures
as specified shall result in non-
payment for this deliverable for
each payment request.
Task 3 - $88,655
Subrecipient shall complete task as detailed in
Section 4.C.4 of this Scope of Work
Subrecipient may request
reimbursement upon completion
of the tasks listed in 4.C.4
evidenced by submittal of the
following documentation:
Invoice package in
accordance with Section 7
of this Scope of Work
Failure to complete the
minimum performance measures
as specified shall result in non-
payment for this deliverable for
each payment request.
Task 4 - $13,098
Subrecipient shall complete task as detailed in
Section 4.C.5 of this Scope of Work
Subrecipient may request
reimbursement upon completion
of the tasks listed in 4.C.5
evidenced by submittal of the
following documentation:
Invoice package in
accordance with Section 7
of this Scope of Work
Failure to complete the
minimum performance measures
as specified shall result in non-
payment for this deliverable for
each payment request.
Task 5 - $38,745
Subrecipient shall complete task as detailed in
Section 4.C.6 of this Scope of Work
Subrecipient may request
reimbursement upon completion
of the tasks listed in 4.C.7
evidenced by submittal of the
following documentation:
Invoice package in
accordance with Section 7
of this Scope of Work
Failure to complete the
minimum performance measures
as specified shall result in non-
payment for this deliverable for
each payment request.
A/C Task 6 - $81,675
Subrecipient shall complete task as detailed in
Section 4.C.7 of this Scope of Work
Subrecipient may request
reimbursement upon completion
of the tasks listed in 4.C.8
evidenced by submittal of the
following documentation:
Invoice package in
accordance with Section 7
of this Scope of Work
Failure to complete the
minimum performance measures
as specified shall result in non-
payment for this deliverable for
each payment request.
Task 7 - $46,730
Subrecipient shall complete task as detailed in
Section 4.C.8 of this Scope of Work
Subrecipient may request
reimbursement upon completion
of the tasks listed in 4.C.8
evidenced by submittal of the
following documentation:
Invoice package in
accordance with Section 7
of this Scope of Work
Failure to complete the
minimum performance measures
as specified shall result in non-
payment for this deliverable for
each payment request.
Task 7 - $44,482
TOTAL PROJECT COST NOT TO EXCEED $1,307,000
COST SHIFTING: The deliverable amounts specified within the Eligible Tasks and Deliverables section 5
tables above are established based on the Parties estimation of sufficient delivery of services fulfilling grant
purposes under the Agreement in order to designate payment points during the Agreement Period; however,
this is not intended to restrict DEO's ability to approve and reimburse allowable costs Subrecipient incurred
providing the deliverables herein. Prior written approval from DEO's Grant Manager is required for changes
to the above Deliverable amounts that do not exceed 10% of each deliverable total funding amount. Changes
that exceed 10% of each deliverable total funding amount will require a formal written amendment request
from Subrecipient, as described in Modification section of the Agreement. Regardless, in no event shall DEO
reimburse costs of more than the total amount of this Agreement.
7. INVOICE SUBMITTAL:
DEO shall reimburse Subrecipient in accordance with Section 5, above. In accordance with the Funding
Requirements of s. 215.971(1), F.S. and Section 21 of this Agreement, Subrecipient and its subcontractors may
only expend funding under this Agreement for allowable costs resulting from obligations incurred during this
Agreement. To be eligible for reimbursement, costs must be in compliance with laws, rules and regulations
applicable to expenditures of State funds, including, but not limited to, the Reference Guide for State
Expenditures.
(https: //www.myfloridacfo.com/Division/AA/Manuals/documents/ReferenceGuideforStateExpenditures.pelf)
1. Subrecipient shall provide one invoice for services rendered during the applicable period of time as
defined in the deliverable table. In any month no deliverable has been completed, the subrecipient
will provide notice that no invoicing will be submitted.
2. The following documents shall be submitted with the itemized invoice:
a. A cover letter signed by Subrecipient's Agreement Manager certifying that the costs being claimed
in the invoice package: (1) are specifically for the project represented to the State in the budget
appropriation; (2) are for one or more of the components as stated in Section 5,
DELIVERABLES, of this Attachment A; (3) have been paid; and (4) were incurred during this
Agreement.
b. Subrecipient's invoices shall include the date, period in which work was performed, amount of
reimbursement, and work completed to date;
c. A certification by a licensed professional using AIA forms G702 and G703, or their substantive
equivalents, certifying that the project, or a quantifiable portion of the project, is complete.
d. Photographs of the project in progress and completed work;
e. A copy of all supporting documentation for vendor payments;
f. A copy of the bank statement that includes the cancelled check or evidence of electronic funds
transfer. The State may require any other information from Subrecipient that the State deems
necessary to verify that the services have been rendered under this Agreement.
3. Subrecipient's invoice and all documentation necessary to support payment requests must be
submitted into DEO's Subrecipient Management Reporting Application (SERA). Further instruction
on SERA invoicing and reporting, along with a copy of the invoice template, will be provided upon
execution of the Agreement.
FLORIDA DEPARTMENT.,
ECONOMIC OPPORTUNITY
Environmental Review
for Activity/Project that is Exempt or
Categorically Excluded Not Subject to Section 58.5
Pursuant to 24 CFR Part 58.34(a) and 58.35(b)
This is a suggested format that may be used by Responsible Entities to document completion of an Exempt or
Categorically Excluded Not Subject to Section 58.5 environmental review.
Project Information
Project Name: Fire Station No.12
Responsible Entity: City of Miami
Grant Recipient (if different than Responsible Entity): N/A
State/Local Identifier: N/A
Preparer: Harry B. James IV
Certifying Officer Name and Title: Arthur Noriega V; City Manager
Consultant (if applicable): N/A
Project Location: 444 SW 2"'' Ave., Miami, Florida 33130
Description of the Proposed Project [24 CFR 58.32; 40 CFR 1508.25]:
Installation of (6) Bifold doors, install windows (63) exterior windows and (20) apparatus roof windows,
watch office windows, (9) interior second floor windows, (7) exterior doors including storefronts, (11) metal
bay doors interior and exterior, metal louvers, lightning protection system, (3) A/C I-IVAC Systems, replace
existing metal roof and replace with new metal roof and scuttle hatch. All doors and windows will be of like
size of current and installations will meet or exceed local current hurricane code rating and building code.
Level of Environmental Review Determination:
® Activity/Project is Exempt per 24 CFR 58.34(a): (choose all that apply below)
X
1.
Environmental and other studies, resource identification and the development of plans
and strategies;
2.
Information and financial services;
X
3.
Administrative and Management Activities;
Page 1 of 5
4.
Public services that will not have a physical impact or result in any physical changes,
including but not limited to, services concerned with employment, crime prevention,
child-care, health, drug abuse, education, counseling, energy conservation and
welfare or recreational needs;
X
5.
Inspections and testing of properties for hazards or defects;
6.
Purchase of insurance;
7.
Purchase of tools;
X
8.
Engineering or design costs;
9.
Technical assistance and training;
10.
Assistance for temporary or permanent improvements that do not alter
environmental conditions and are limited to protection, repair, or restoration
activities necessary only to control or arrest the effects from disasters or imminent
threats to public safety including those resulting from physical deterioration;
{This exemption applies only in certain circumstances; HUD has released clarification
regarding the use and applicability of this exemption. Documentation of Compliance with 24
CFR Part 58.6 required when
this exemption is used.}
11.
Payment of principal and interest on loans made or obligations guaranteed by HUD;
12.
Any of the categorical exclusions listed in Sec. 58.35(a) provided that if there are no
circumstances that require compliance with any other federal laws and authorities
cited in Section 58.5.
{Before you can consider activities listed in Sec. 58.35(a) as exempt activities, you
must complete the categorical exclusion checklist and related review process.
Documentation of Compliance with 24 CFR Part 58.6 is required}
❑ Activity/Project is Categorically Excluded Not Subject To §58.5 per 24 CFR 58.35(b):
(choose all that apply below)
1.
Tenant -based rental assistance;
2.
Supportive services including, but not limited to, health care, housing services,
permanent housing placement, day care, nutritional services, short-term payments for
rent/mortgage/utility costs, and assistance in gaining access to local, state, and federal
government benefits and services;
3.
Operating cost including maintenance, security, operations, utilities, furnishings,
equipment, supplies, staff training and recruitment and other incidental costs;
4.
Economic development activities, including but not limited to, equipment purchase,
inventory financing, interest subsidy, operating expenses and similar costs not
associated with construction or expansion of existing operations;
5.
Activities to assist hornebuyers to purchase existing dwelling units or dwelling units
under construction, including closing costs and down payment assistance, interest
buydowns, and similar activities which result in transfer of title;
Page 2 of 5
6.
Affordable housing pre -development costs including legal, consulting, developer and
other costs related to obtaining site options, project financing, administrative costs and
fees for loan commitments, zoning approvals, and other related activities which do not
have a physical impact;
7.
Approval of supplemental assistance (including insurance or guarantee) to a project
previously approved under this part, if the approval is made by the same responsible
entity that conducted the environmental review on the original project and re-evaluation
of the environmental findings is not required under §58.47.
Funding Information
Grant Number
HUD Program
Funding Amount
MT052
CDBG-MIT
$1,423,000.00
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Estimated Total HUD Funded Amount: $1,423,000.00
This project anticipates the use of funds or assistance from another Federal agency in
addition to HUD in the form of (if applicable): N/A
Estimated Total Project Cost (indicate all HUD and non -HUD funds) [24 CFR 58.32(d)]:
HUD - $1,423,000.00
Compliance with 24 CFR 50.4 and 58.6 Laws and Authorities
Record below the compliance or conformance determinations for each statute, executive order, or
regulation. Provide credible, traceable, and supportive source documentation for each authority. Where
applicable, complete the necessary reviews or consultations and obtain or note applicable permits of
approvals. Clearly note citations, dates/names/titles of contacts, and page references. Attach additional
documentation as appropriate.
Compliance Factors:
Statutes, Executive Orders,
and Regulations listed at 24
CFR 50.4 and 58.6
Are formal
compliance
steps or
mitigation
required?
Compliance determinations
STATUTES, EXECUTIVE ORDERS, AND REGULATIONS LISTEI) AT 24 CFR §58.6
Airport Runway Clear Zones
and Accident Potential Zones•
24 CFR Part 51 Subpart D
Yes No
There are no civil airports within 2500 feet
of the project site
There are no military airports within 15000
feet of the project site
a
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See attached maps
Coastal Barrier Resources
Yes No
The project site is not within nor adjacent to
Coastal Barrier Resources Act, as
amended by the Coastal Barrier
a CBRS unit.
II K
Improvement Act of 1990 [16
USC 3501]
See attached map
Flood Insurance
Yes No
The project site is within a 100 yr flood
Flood Disaster Protection Act of
hazard area
• ■
1973 and National Flood
The City of Miami is self -insured for flood.
Insurance Reform Act of 1994
[42 USC 4001-4128 and 42 USC
The City of Miami participates in the NFIP
5154a]
Mitigation Measures and Conditions [40 CFR 1505.2(c)]
Summarize below all mitigation measures adopted by the Responsible Entity to reduce, avoid, or
eliminate adverse environmental impacts and to avoid non-compliance or non-conformance with
the above -listed authorities and factors. These measures/conditions must be incorporated into
project contracts, development agreements, and other relevant documents. The staff responsible
for implementing and monitoring mitigation measures should be clearly identified in the mitigation
plan.
Law, Authority, or Factor
Mitigation Measure
Flood Insurance
Certificate of self-insurance attached
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Preparer Signature:
Date:Click or tap to enter a date.
Preparer Name/Title/Organization: Harry B. James IV/Envirotal Compliance
Coordinator/City of Miami Government
Responsible Entity Agency Official Signature:
Date: Click or tap to enter a date.
RE Name/Title: Click or tap here to enter text.
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This original, signed document and related supporting material must be retained on file by the
Responsible Entity in an Environmental Review Record (ERR) for the activity/project (ref: 24
CFR Part 58.38) and in accordance with recordkeeping requirements for the HUD program(s).
Page 5 of 5
Attachment A — Scope of Work
1. PROGRAM DESCRIPTION: In April 2018, the U.S. Department of Housing and Urban Development
(HUD) announced the State of Florida, Department of Economic Opportunity (DEO) would receive
$633,485,000 in funding to support long-term mitigation efforts following declared disasters in 2016 and 2017
through HUD's Community Development Block Grant Mitigation (CDBG-MIT) program. Awards were
distributed on a competitive basis targeting HUD designated Most Impacted and Distressed (MID) Areas,
primarily addressing the Benefits to Low -to -Moderate Income (LMI) National Objective. Additional
information may be found in the Federal Register, Vol. 84, No. 169.
The Florida Department of Economic Opportunity (DEO) has apportioned the Federal Award to
include the following initiatives: Critical Facility Hardening Program $75,000,000; General Planning
Support Program $20,000,000; General Infrastructure Program $475,000,000; and State Planning and
Administration $63,485,000.
This award has been granted under the Critical Facility Hardening Program. Projects eligible for funding
under this program must harden critical buildings that serve a public safety purpose for local
communities. Critical buildings include:
• Potable water facilities
• Wastewater facilities
• Police departments
• Fire departments
• Hospitals
• Emergency operation centers
• Emergency shelters
2. PROJECT DESCRIPTION: The City of Miami, Florida has been awarded $1,423,000 in CDBG-MIT
(Community Development Block Grant — Mitigation) funding for mitigation efforts to harden the exterior of
Fire Station #12 (FS12/Station). This project will address mitigation needs including upgrades to the bay
doors, windows, roofs, electrical and HVAC systems to ensure that this critical facility is more resilient to
future natural disasters. Fire Station 12 is approximately 12,500 square feet and was built in 1993, since 1993
there have been severalrevisions to the South Florida Building Code that have made newer structures more
resistant to damage caused by hurricane force winds and wind driven rain. Fire Station 12 is critical in
meeting public safety needs for the Miami community where it provides effective and efficient fire
prevention, fire suppression, disaster management, emergency medical care and other direct essential services
to save lives and protect property. The station normally houses 10 members, but during hurricane warnings it
houses as many as 22 total personnel. Stakeholders include over 27,000 residents, business owners, and City
emergency management teams and departments from Miami Fire Rescue, Division of Emergency
Management, Procurement Department and Miami Police Department.
Once funded, a project number will be assigned and the Office of Capital Improvements (OCI) will begin to
assist with project management. A licensed design professional will be selected to create plans and construction
documents that address the scope of the project. Once the design phase is completed, the licensed contractors
who will complete the work will either be selected from the City's list of preapproved trades contracts (procured
meeting federal regulation) or the project will be bid out by the City's Procurement Department. After design
and contractor selection have occurred, construction management will be overseen and coordinated by the OCI
Team. Fire Department Facilities Unit will work with OCI, the Building Department, and the Procurement
Department to ensure all work is competitively procured and completed per Florida Building Code, federal
regulations and grant requirements. The Fire Department Facilities Unit will complete ongoing maintenance of
this facility and will include any associated costs in its annual budget.
3. SUBRECIPIENT RESPONSIBILITIES:
A. Complete and submit to DEO within thirty (30) days of Agreement execution a staffing plan which
must be reviewed and approved by the DEO Grant Manager prior to implementation. Should any
changes to the staffing plan be deemed necessary, an updated plan must be submitted to DEO for
review and approval. The Staffing plan must include the following:
1. Organizational Chart; and
2. Job descriptions for Subrecipient's employees, contracted staff, vendors, and contractors.
B. Develop and submit a copy of the following policies and procedures to the DEO Grant Manager for
review and approval within thirty (30) days of Agreement execution. The DEO Grant Manager will
provide approval in writing prior to the policies and procedures being implemented.
1. Procurement policies and procedures that incorporate 2 CFR Part 200.317-326.
2. Administrative financial management policies, which must comply with all applicable HUD
CDBG-MIT and State of Florida rules.
3. Quality assurance and quality control system policies and procedures that comply with all
applicable HUD CDBG-MIT and DEO policies.
4. Policies and procedures to detect and prevent fraud, waste and abuse that describe how the
Subrecipient will verify the accuracy of applicant information, monitoring policy indicating how
and why monitoring is conducted, the frequency of monitoring policy, and which items will be
monitored, and procedures for referring instances of fraud, waste and abuse to HUD OIG Fraud
Hotline (phone: 1-800-347-3735 or email hotline@hudoig.gov).
5. Policies and procedures for the requirements under 2 CFR 200 Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Award.
C. Attend fraud related training offered by HUD OIG to assist in the proper management of the CDBG-
MIT grant funds when available.
D. Upload required documents into a system of record provided by DEO.
E. Complete and submit an updated Project Detail Budget (Attachment B) for review and approval by
DEO no later than thirty (30) days after Agreement execution. Any changes to the Project Detail
Budget must be submitted in the monthly report submitted to DEO for review and approval by the
DEO Grant Manager.
F. Maintain organized Subrecipient agreement files and make them accessible to DEO or its
representatives upon request.
G. Comply with all terms and conditions of the Subrecipient Agreement, Infrastructure Program
Guidelines, Action Plans, Action Plan amendments, and Federal, State, and local laws. •
H. Provide copies of all proposed procurement documents to DEO ten (10) days prior to posting as
detailed in Section (18) of Subrecipient Agreement. The proposed procurement document will be
reviewed and approved by DEO Grant Manager. Should the procurement documents require
revisions based on state or federal requirements, Subrecipient will be required to postpone
procurement and submit revised documents for review and approval.
Complete procurement of all applicants for internal grants management and compliance and direct
program and product production, including:
1. Selection of applicants, subrecipients and/or staff that will be responsible for managing applicant
intake and related operations, compliance, finance, and administration.
2. Selection of applicants, subrecipients and/or staff that will be responsible for appraisal,
environmental review, title services and legal services.
3. Copies of all contracts that will be executed by Subrecipient. Contracts must be provided to DEO
prior to execution as detailed in Attachment D. Any contract executed by Subrecipient must
follow the terms and conditions set forth in this Agreement. Should the submitted contract require
necessary additions and/or changes, DEO's Contract Manager will contact Subrecipient regarding
changes. Subrecipient is required to submit the updated contract within thirty (30) days. Should
the contract not be submitted in a timely manner, Subrecipient will be required to complete the
selection process once more.
J. Ensure all projects seeking assistance under the current CDBG-MIT funds, and any future funds
allocated for Mitigation, provided by DEO, receive the required Environmental Clearance from DEO
prior to Subrecipient being able to commit CDBG-MIT funds.
K. Provide the following documentation to DEO within ten (10) calendars after the end of each month:
1. A revised detail report measuring the actual cost versus the project cost.
2. An updated Attachment C which documents any changes to the project progress along with
justification for the revision.
L. Develop and submit to DEO a monthly revised detailed timeline for implementation consistent with
the milestones outlined in the Mitigation Program Guidelines and report actual progress against the
projected progress ten (10) calendar days after the end of each month.
M. Provide the following information on a quarterly basis within ten (10) calendar days of the end of each
quarter:
1. Submit updated organization chart on a quarterly basis with quarterly report.
2. If staffing changes, there must be a submittal stating the names, job descriptions, on the monthly
report deadline.
3. A progress report documenting the following information:
a. Accomplishments within the past quarter;
b. Issues or risks that have been faced with resolutions; and
c. Projected activities to be completed within the following quarter.
N. Subrecipient shall adhere to the deadlines for the project as agreed upon in the Attachment C —Activity
Work Plan. If Subrecipient is unable to meet a deadline within thirty (30) calendar days of the due
date, Subrecipient shall request an extension of such deadline from DEO in writing at least thirty (30)
business days prior to the deadline. Deadlines shall not be extended outside of the term of this
Agreement except by a formal amendment executed in accordance with Section (5) Modification of
Agreement.
O. Close out report will be no later than sixty (60) calendar days after this Agreement ends or is otherwise
terminated.
4. ELIGIBLE TASKS AND DELIVERABLES: Task that are eligible for reimbursement are as
follows:
A. Deliverable 1— Program Implementation
Subrecipient shall:
1. Creation of construction / engineering services solicitation package(s), review and scoring, final
contract award documents.
B. Task that are eligible for reimbursement under Deliverable 2 — Engineering and Design
Subrecipient shall:
1. Create a full design package, signed and sealed by a PE licensed in Florida, including engineering
drawings, specifications, construction cost estimate, surveys, and any other reports, documents, or
information relevant to this project and meet all local current hurricane code ratings, local codes and
building codes.
2. Obtain copies of all permit applications, correspondence with permitting agencies, final permits,
and any other permit -related documentation for the project.
3. Grant management activities to include file maintenance, invoicing, documentation, grant closeout,
and other project related cost directly incurred by the Subrecipient related to this project.
C. Deliverable 3 — Construction
Subrecipient shall:
1. Install (6) new Bifold Doors of like size which meet or exceed local current hurricane code
rating
2. Install all exterior windows (63 exterior, 20 exterior apparatus roof windows), watch office
windows and (9) interior second floor windows of like size which meet or exceed local current
hurricane code rating
3. Install (7) exterior doors including storefronts, (11) interior metal bay doors and exterior
double doors of like size and type which meet or exceed local current hurricane code rating
and meet performance requirements of Category IV essential Facilities as per Florida Code
4. Install Metal Louvers of like size which meet or exceed local current hurricane code rating
5. Install lightning protection system of like size according to building code
6. Install (3) Trane (Unit #1 10.0 Ton RTU, Unit #2 10.0 Ton and Unit #2 2.5 Ton RTU)
A/C HVAC Systems
7. Replace metal roof and install new metal roof, install flat TPO roof system, replace roof
scuttle hatch which meet or exceed local current hurricane code rating
8. Grant management activities to include file maintenance, invoicing, documentation, grant
closeout, and other project related cost directly incurred by the Subrecipient related to this
project.
5. DEO RESPONSIBILITIES:
A. Monitor the ongoing activities of Subrecipient to ensure all activities are being performed in accordance
with the Agreement to the extent required by law or deemed necessary be DEO in its discretion
B. Assign a Grant Manager as a point of contact for Subrecipient
C. Review Subrecipient's invoices described herein and process them on a timely basis
D. DEO shall monitor progress, review reports, conduct site visits, as DEO determines necessary at
DEO's sole and absolute discretion, and process payments to Subrecipient
6. DELIVERABLES:
Grantee agrees to provide the following services as specified:
Deliverable No. 1— Program Implementation
Tasks
Minimum Level of Service
Financial Consequences
Subrecipient shall complete task as detailed in
Section 4.A of this Scope of Work.
Subrecipient may request
reimbursement upon completion
of the task listed in 4.A. evidenced
by submittal of the following
documentation:
Invoice package in accordance
with Section 7 of this Scope of
Work
Failure to complete the
minimum performance
measures as specified shall
result in non-payment for this
deliverable for each payment
request.
Deliverable $5,000
Deliverable No. 2 — Engineering Services
Tasks
Minimum Level of Service
Financial Consequences
Subrecipient shall complete task as detailed in
Section 4.B of this Scope of Work.
Subrecipient may request
reimbursement upon completion
of the tasks listed in 4.B. evidenced
by submittal of the following
documentation:
Invoice package in
accordance with Section 7
of this Scope of Work
Failure to complete the
minimum performance measures
as specified shall result in non -
payment for this deliverable for
each payment request.
Task 1 $5,000
Subrecipient shall complete task as detailed in
Section 4.B of this Scope of Work.
Subrecipient may request
reimbursement upon completion of
the tasks listed in 4.B. evidenced by
submittal of the following
documentation:
Invoice package in
accordance with Section 7
of this Scope of Work
Failure to complete the
minimum performance
measures as specified shall
result in non-payment for this
deliverable for each payment
request
Task 2 $5,000
Subrecipient shall complete task as detailed in
Section 4.B of this Scope of Work.
Subrecipient may request
reimbursement upon completion of
the tasks listed in 4.B. evidenced by
submittal of the following
documentation:
Invoice package in
accordance with Section 7
of this Scope of Work
Failure to complete the
minimum performance
measures as specified shall
result in non-payment for this
deliverable for each payment
request
Task 3 $32,278
Deliverable No. 3 - Construction
Tasks
Minimum Level of Service
Financial Consequences
Subrecipient shall complete task as detailed in
Section 4.C.1 of this Scope of Work.
Subrecipient may request
reimbursement upon completion
of the tasks listed in 4.C.1
evidenced by submittal of the
following documentation:
Invoice package in
accordance with Section 7
of this Scope of Work
Failure to complete the
minimum performance measures
as specified shall result in non-
payment for this deliverable for
each payment request.
Task 1- $498,100
Subrecipient shall complete task as detailed in
Section 4.C.2 of this Scope of Work.
Subrecipient may request
reimbursement upon completion
of the tasks listed in 4.C.2
evidenced by submittal of the
following documentation:
Invoice package in
accordance with Section 7
of this Scope of Work
Failure to complete the
minimum performance measures
as specified shall result in non-
payment for this deliverable for
each payment request.
Task 2 - $140,455
Subrecipient shall complete task as detailed in
Section 4.C.3 of this Scope of Work.
Subrecipient may request
reimbursement upon completion
of the tasks listed in 4.C.3
evidenced by submittal of the
following documentation:
Invoice package in
accordance with Section 7
of this Scope of Work
Failure to complete the
minimum performance measures
as specified shall result in non-
payment for this deliverable for
each payment request.
Task 3 - $96,000
Subrecipient shall complete task as detailed in
Section 4.C.4 of this Scope of Work.
Subrecipient may request
reimbursement upon completion
of the tasks listed in 4.C.4
evidenced by submittal of the
following documentation:
Invoice package in
accordance with Section 7
of this Scope of Work
Failure to complete the
minimum performance measures
as specified shall result in non-
payment for this deliverable for
each payment request.
Task 4 - $7,000
Subrecipient shall complete task as detailed in
Section 4.C.5 of this Scope of Work.
Subrecipient may request
reimbursement upon completion
of the tasks listed in 4.C.5
evidenced by submittal of the
following documentation:
Invoice package in
Failure to complete the
minimum performance measures
as specified shall result in non-
payment for this deliverable for
each payment request.
accordance with Section 7
of this Scope of Work
Task 5 - $50,000
Subrecipient shall complete task as detailed in
Section 4.C.6 of this Scope of Work.
Subrecipient may request
reimbursement upon completion
of the tasks listed in 4.C.6
evidenced by submittal of the
following documentation:
Invoice package in
accordance with Section 7
of this Scope of Work
Failure to complete the
minimum performance measures
as specified shall result in non-
payment for this deliverable for
each payment request.
Task 6 - $93,530
Subrecipient shall complete task as detailed in
Section 4.C.7 of this Scope of Work.
Subrecipient may request
reimbursement upon completion
of the tasks listed in 4.C.7
evidenced by submittal of the
following documentation:
Invoice package in
accordance with Section 7
of this Scope of Work
Failure to complete the
minimum performance measures
as specified shall result in non-
payment for this deliverable for
each payment request.
Task 7 - $442,200
Subrecipient shall complete task as detailed in
Section 4.C.8 of this Scope of Work.
Subrecipient may request
reimbursement upon completion
of the tasks listed in 4.C.8
evidenced by submittal of the
following documentation:
Invoice package in
accordance with Section 7
of this Scope of Work
Failure to complete the
minimum performance measures
as specified shall result in non-
payment for this deliverable for
each payment request.
Task 7 - $48,417
TOTAL PROJECT COST NOT TO EXCEED $1,423,000
COST SHIFTING: The deliverable amounts specified within the Eligible Tasks and Deliverables section 5
tables above are established based on the Parties estimation of sufficient delivery of services fulfilling grant
purposes under the Agreement in order to designate payment points during the Agreement Period; however,
this is not intended to restrict DEO's ability to approve and reimburse allowable costs Subrecipient incurred
providing the deliverables herein. Prior written approval from DEO's Grant Manager is required for changes
to the above Deliverable amounts that do not exceed 10% of each deliverable total funding amount. Changes
that exceed 10% of each deliverable total funding amount will require a formal written amendment request
from Subrecipient, as described in Modification section of the Agreement. Regardless, in no event shall DEO
reimburse costs of more than the total amount of this Agreement.
7. INVOICE SUBMITTAL:
DEO shall reimburse Subrecipient in accordance with Section 5, above. In accordance with the Funding
Requirements of s. 215.971(1), F.S. and Section 21 of this Agreement, Subrecipient and its subcontractors may
only expend funding under this Agreement for allowable costs resulting from obligations incurred during this
Agreement. To be eligible for reimbursement, costs must be in compliance with laws, rules and regulations
applicable to expenditures of State funds, including, but not limited to, the Reference Guide for State
Expenditures.
(https: / /www.myfloridacfo.com/Division/AA /Manuals /documents/ReferenceGuideforStateExpenditures.pdf)
1. Subrecipient shall provide one invoice for services rendered during the applicable period of time as
defined in the deliverable table. In any month no deliverable has been completed, the subrecipient
will provide notice that no invoicing will be submitted.
2. The following documents shall be submitted with the itemized invoice:
a. A cover letter signed by Subrecipient's Agreement Manager certifying that the costs being claimed
in the invoice package: (1) are specifically for the project represented to the State in the budget
appropriation; (2) are for one or more of the components as stated in Section 5,
DELIVERABLES, of this Attachment A; (3) have been paid; and (4) were incurred during this
Agreement.
b. Subrecipient's invoices shall include the date, period in which work was performed, amount of
reimbursement, and work completed to date;
c. A certification by a licensed professional using AIA forms G702 and G703, or their substantive
equivalents, certifying that the project, or a quantifiable portion of the project, is complete.
d. Photographs of the project in progress and completed work;
e. A copy of all supporting documentation for vendor payments;
f. A copy of the bank statement that includes the cancelled check or evidence of electronic funds
transfer. The State may require any other information from Subrecipient that the State deems
necessary to verify that the services have been rendered under this Agreement.
3. Subrecipient's invoice and all documentation necessary to support payment requests must be
submitted into DEO's Subrecipient Management Reporting Application (SERA). Further instruction
on SERA invoicing and reporting, along with a copy of the invoice template, will be provided upon
execution of the Agreement.
CITY OF MIAMI
CERTIFICATE OF SELF INSURANCE COVERAGE
September 27, 2021
INSURED:
CITY OF MIAMI, A POLITICAL SUBDIVISION OF THE STATE OF FLORIDA, ITS
EMPLOYEES, AGENTS AND OFFICIALS 444 SW 2"d Ave, Miami, FL 33130
SELF INSURED EVIDENCE OF COVERAGE
This Certificate is issued as a matter of information only and confers no rights upon the Certificate Holder. This Certificate does not amend, extend, nor
alter the coverages or defense afforded by the self-insurance plans below.
Type of Coverage
Effective
Date
Expiration
Date
Limits of Liability - in Thousands
GENERAL LIABILITY
10/1/90
Until
canceled
or
revoked
Bodily Injury,
Property Damage
Personal Injury
Combined
$200 per Claimant $300
per Occurrence
Self -Insured in accordance with S.768.28 F.S.
(X) Comprehensive
(X) Premises/Operations
(X) Products/Completed Operations
(X) Contractual
(X) Independent Contractors
(X) Broad Form Property Damage
(X) Personal Injury
(X) Errors & Omissions
AUTOMOBILE LIABILITY
10/1/90
Until
canceled
or
revoked
Bodily Injury
Property Damage
Combined
$200 per Claimant $300
per Occurrence
Self -Insured in accordance with S.768.28 F.S.
(X) Any Auto
() All Owned Autos
(Private Passenger Autos)
( ) All Owned Autos
(Other than Private Passenger)
(X) Hired Autos
(X) Non Owned Autos
WORKERS COMPENSATION AND
10/1/90
Until
canceled or
revoked
WC Statutory Limits - Florida
Self -Insured in accordance with S.440 F.S.
EMPLOYERS LIABILITY
BLANKET DISHONESTY BOND
10/1/90
Until
canceled or
revoked
$25 Per Occurrence
Self -Insured in accordance with S.768.28 F.S.
(Including faithful performance,
money & securities & depositors
forgery)
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL/ITEMS:
Re:
CANCELLATION: Should any of the above described
coverages be cancelled before the expiration thereof, the issuing City will endeavor to mail 10 days
to mail such notice shall impose no obligation, or liability of any kind upon the City its agents, or
written notice to the Certificate Holder named, but failure
representatives.
Florida Department of Economic Opportunity
107 E. Madison St.
Caldwell Building
Tallahassee, FL 32399-4120
Frank Gomez
Frank Gomez Property & Casualty Manager/Ann Marie Sharpe, Director of
, Risk Management
Risk Management Department, 444 SW 2nd Ave, Miami, FL 33130 (305) 416-1740
U.S. Fish and Wildlife Service
Coastal Barrier Resources System Mapper Documentation
CBRS Units
Otherwise Protected Area
System Unit
CBRS Butter Zone
-80.198585, 25.770755
U. . FiishandrWildlife Service Coastal..BarcieResources Act Program, Source. Esri. Mazar.
GeoEEye1Earth"sta eographic CNES/Airbus DS USDAtUSGS,*AeroGRID. IGN. and the GIS
User Community �.�&,
Esri!HERE, Garmin, (c OpenStr etMap,cor nbu o
0 30 60 120 180 ft
r f r f r t 1:2,257
9 The pin location displayed on the map is a point selected by the user. Failure of the user to ensure that the pin location displayed on
1 this map correctly corresponds with the user supplied address/location description below may result in an invalid federal flood
insurance policy. The U.S. Fish and Wildlife Service (Service) has not validated the pin location with respect to the user supplied
address/location description below. The Service recommends that all pin locations be verified by federal agencies prior to use
of this map for the provision or denial of federal funding or financial assistance . Please note that a structure bisected by the
Coastal Barrier Resources System (CBRS) boundary (i.e., both "partially in" and "partially out") is within the CBRS and therefore affected
by CBRA's restrictions on federal flood insurance. A pin placed on a bisected structure must be placed on the portion of the structure
within the unit (including any attached features such as a deck or stairs).
User Name: Harry B. James
User Organization: City of Miami
User Supplied Address/Location Description: 444 SW 2nd Avenue, Miami, Florida 33130
Pin Location: Outside CBRS
Pin Flood Insurance Prohibition Date: N/A
Pin System Unit Establishment Date: N/A
The user placed pin location is not within the CBRS. For the nearest official CBRS map depicting this area, please see the map numbered
12-054A, dated 1/11/2016. The official CBRS maps are accessible at https://www.fws.gov/cbra/maps/index.html .
The CBRS information is derived directly from the CBRS web service provided by the Service. This map was exported on 9/9/2021 and does not reflect
changes or amendments subsequent to this date. The CBRS boundaries on this map may become superseded by new boundaries over time.
This map image may be void if one or more of the following map elements do not appear: basemap imagery, CBRS unit labels, prohibition date labels,
legend, scale bar, map creation date. For additional information about flood insurance and the CBRS, visit: https://www.fws.Gov/cbra/Flood-Insurance.html .
This page was produced by the CBRS Mapper
City of Miami - Administration Bldg. - Civil Airport 2500 ft Buffer
September 9. 2021
Project Buffer
+ Search Result (point)
Airport Points
Airport Polygons
1:18,056
0 0.13 0.25 0.5 mi
l I I 1 1 1� r
0 0.2 0.4 0.8 km
Sour:e Esn. Maxar, GeoEye, Earhstar Geographrcs, CNES/Arbus DS
USDA, USGS. AeroGRID, IGN, and the GIS User Community, EPA OEI
9/15/21, 9:34 AM
NEPAssist: Analysis
NEPAssist
Civil Airport 2500 ft. Buffer
Map
September 15. 2021
Pru;ert moat
Aupor•: 2500 f1 Buffer
-�' Aeprxt Pn11-45
Auport Polygons
101,7
�..P ...
a. Feu .,wr. arwec.
<m
61,
v rseo'.c.-+
r_ N JIS N. .-nn-. ..
Geographic coordinates:
POINT (25.770721,-80.198533)
with buffer 2500 feet
Note: The information in the following reports is based on publicly available databases and web services. The National Report uses nationally available
datasets and the State Reports use datasets available through the 8 1 Regions. Click on the hyperlinked question to view the data source and associated
m etadata.
National Report 'r
Within 2500 feet of an Ozone 8-hr (1997 standard) Non-Attainment/Maintenance Area?
Wthir 2500 feet of an Ozone 8-hr (2008 standard) Non-AttainrrentMtaintenance Area?
Wthin 2500 feet of a Lead (2008 standard) Non-Attainrrent/Maintenance Area?
Within 2500 feet of a SO2 1-hr (2010 standard) Non-Attainment/Maintenance Area?
Wthin 2500 feet of a 1,4v12.5 24hr (2006 standard) Non-Attainment/Maintenance Area?
Whin 2500 feet of a PM2.5 Annual (1997 standard) Non-Attainment/Maintenance Area?
Within 2500 feet of a Rvi2.5 Annual (2012 standard) Non-Attainment/Maintenance Area?
Wthin 2500 feet of a FM10 (1987 standard) Non-Attainment/Maintenance Area?
Within 2500 feet of a Federal Land?
https://nepassisttool.epa.g ornepassisUanalysis.aspx
no
no
no
no
no
no
no
no
no
1/2
City of Miami - Administration Bldg. - Military Airport 15000 ft Buffer
September 9. 2021
Project Buffer
+ Search Result (point)
Airport Points
Airport Polygons
1:72,224
0 0.5 1
l , r
0 0.75 1.5
2 mi
3 km
Source: Esn, Maxar, GeoEye. Earthstar Gecgraphics, CNESIAxrbus DS.
USDA, USGS. AeroGRID, IGN and ;he GIS User Community, EPA OEI
9/15121, 3'34 PM
NEPAssist: Analysis
Military Airport 15000 ft. Buffer
Map
ttnmes,ead Atr Retsnr e fi>tse --�' P!uMx; ore
tidtary Az of t5O®I, tAuna!
Mann itAratl• Pim M4.ary
Aurkvl Faris
1:366,900
...4 ..._ iC .~. It an
Es, n, f✓.oes. f. R`Y%' Ce ..a ,7f.SR•ou
DC. VEC4 .AGS LQAWC, riiI r •• as .w1• Ca •r,
MCC
Geographic coordinates:
POINT (25.770721,-80.198533)
with buffer 15000 feet
Note: The information in the following reports is based on publicly available databases and web services. The National Report uses nationally available
datasets and the State Reports use datasets available through the EPA Regions. Click on the hyperlinked question to view the data source and associated
m etadata.
National Report 'tJ
Within 15000 feet of an Ozone 8-hr (1997 standard) Non-Attainment/Maintenance Area?
Within 15000 feet of an Ozone B-hr (2008 standard) Non-Attainment/Maintenance Area?
Within 15000 feet of a Lead (2008 standard) Non-Attainment/Maintenance Area?
Within 15000 feet of a SO2 1-hr (2010 standard) Non-Attainment/Maintenance Area?
Wthin 15000 feet of a FM2.5 24hr (2006 standard) Non-Attainrrent/Maintenance Area?
Wthin 15000 feet of a HM2.5 Annual (1997 standard) Non-Attainment/Maintenance Area?
Wthin 15000 feet of a PM2.5 Annual (2012 standard) Nan-Attainment/Maintenance Area?
Wthin 15000 feet of a FM10 (1987 standard) Nan-Attainment/Maintenance Area?
Wthin 15000 feet of a Federal Land?
https f/nepassisttod.epa.godrlepassistIanalysis.aspx
no
no
no
no
no
no
no
no
no
1/2
National Flood Hazard Layer FIRMette
80`12'12"W 25`46'29"N
0
11
I-eet
250 500 1,000 1,500 2,000
Basemap: USGS National Map: Orthoimat;ery: Data refreshed October, 2020
Fac,.A
1:6,000
80°11'35"W 25°45'57"N
Legend
SEE FIS REPORT FOR DETAILED LEGEND AND INDEX MAP FOR FIRM PANEL LAYOUT
Without Base Flood Elevation (BFE)
Zone A V. 009
With BFE or Depth
Regulatory Floodway
SPECIAL FLOOD
HAZARD AREAS
, THER AREAS OF
FLOOD HAZARD
OTHER AREAS
GENERAL
STRUCTURES
OTHER
FEATURES
MAP PANELS
0.2% Annual Chance Flood Hazard, Areas
of 1% annual chance flood with average
depth less than one foot or with drainage
areas of less than one square mile zo, , x
Hture Conditions 1% Annual
Chance Flood Hazard z,:aa
Area with Reduced Flood Risk due to
Levee. See Notes.
Area with Flood Risk due to Leveezone0
No SCREEN Area of Minimal Flood Hazard zone x
Effective LOMRs
Area of Undetermined Flood Hazard ZoneD
- — - - Channel. Culvert, or Storm Sewer
11111 I 1 Levee, Dike, or Floodwall
2°.2 Cross Sections with 1% Annual Chance
IT•s Water Surface Elevation
- - - Coastal Transect
Base Flood Elevation Line (BFE)
Limit of Study
Jurisdiction Boundary
-- Coastal Transect Baseline
— Profile Baseline
Hydrographic Feature
Digital Data Available
No Digital Data Available
Unmapped
The pin displayed on the map is an approximate
point selected by the user and does not represent
an authoritative property location.
This map complies with FEMA's standards for the use of
digital flood maps if it is not void as described below.
The basemap shown complies with FEMA's basemap
accuracy standards
The flood hazard information is derived directly from the
authoritative NFHL web services provided by FEMA. This map
was exported on 9/9/2021 at 9:46 AM and does not
reflect changes or amendments subsequent to this date and
time. The NFHL and effective information may change or
become superseded by new data over time.
This map image is void if the one or more of the following map
elements do not appear: basemap imagery, flood zone labels,
legend. scale bar, map creation date, community identifiers,
FIRM panel number, and FIRM effective date. Map images for
unmapped and unmodernized areas cannot be used for
regulatory purposes.
ATTEST:
Todd B. Han
City Clerk
APPROVED AS TO FORM AND
CORRECTNESS
By:
Victoria Mendez
City Attorney
TMF MID 21-3011
THE CITY OF MIAMI, a municipal
Corporation of the State of Florida
By:
Arthur Norieg
City Manager
APPROVED AS TO INSURANCE
REQUIREMENTS
By:
Ann -Marie Sharpe, Director
Department of Risk Management
Counterparts and Electronic Signatures. This Agreement may be executed in any number of counterparts, each of
which so executed shall be deemed to be an original, and such counterparts shall together constitute but one and
the same Agreement. The parties shall be entitled to sign and transmit an electronic signature of this Agreement
(whether by facsimile, PDF or other email transmission), which signature shall be binding on the party whose name
is contained therein. Any party providing an electronic signature agrees to promptly execute and deliver to the other
parties an original signed Agreement upon request.
a