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23738
AGREEMENT INFORMATION AGREEMENT NUMBER 23738 NAME/TYPE OF AGREEMENT RICHARD J. HEISENBOTTLE DESCRIPTION EXPERT CONSULTANT AGREEMENT/OLYMPIA THEATER & APARTMENT BUILDING DEVELOPER REQUEST FOR PROPOSAL/MATTER ID: 21-3000 EFFECTIVE DATE January 6, 2022 ATTESTED BY TODD B. HANNON ATTESTED DATE 1/6/2022 DATE RECEIVED FROM ISSUING DEPT. 1/6/2022 NOTE DOCUSIGN AGREEMENT BY EMAIL DocuSign Envelope ID: 25BA4FFB-202E-4B09-9537-A3B226BBF4D8 CITY OF MIAMI DOCUMENT ROUTING FORM ORIGINATING DEPARTMENT: Procurement Dept. DEPT. CONTACT PERSON: Ferando PonacsWU Liss Caseres NAME OF OTHER CONTRACTUAL PARTY/ENTITY: RJ Heisenbottle EXT.1923 IS THIS AGREEMENT AS A RESULT OF A COMPETITIVE PROCUREMENT PROCESS? TOTAL CONTRACT AMOUNT: $12a 938 22 FUNDING INVOLVED? ® YES ❑ NO TYPE OF AGREEMENT: ❑ MANAGEMENT AGREEMENT ❑ PROFESSIONAL SERVICES AGREEMENT ❑ GRANT AGREEMENT X❑ EXPERT CONSULTANT AGREEMENT ❑ LICENSE AGREEMENT ❑ YES ® NO ❑ PUBLIC WORKS AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ INTER -LOCAL AGREEMENT ❑ LEASE AGREEMENT ❑ PURCHASE OR SALE AGREEMENT OTHER: (PLEASE SPECIFY) PURPOSE OF ITEM (BRIEF SUMMARY) Fxpert Consulting Agreement between COM and Richard J. Heisenbottle COMMISSION APPROVAL DATE: N/A FILE ID: N/A ENACTMENT NO.: N/A IF THIS DOES NOT REQUIRE COMMISSION APPROVAL, PLEASE EXPLAIN:The City of Miami Manager's office has deemed expert consultant qualified with sections 18-72, 19-73 and 18-116 ROUTING INFORMATION Date Signature/Print APPROVAL BY DEPARTMENTAL DIRECTOR December 30, 202i'nlielP5errf:24 pp�� ESTD( 7i" `1CFA2301DA754FF... SUBMITTED TO RISK MANAGEMENT January 3 , 2022Apn6 1 e: S iaEgi- r—DocuSignedby: FratAk��� SUBMITTED TO CITY ATTORNEY January 3, 2022Victigia�Aea�#e(ST�Docusigned by: Cg4f02A:e0004CG... APPROVAL BY BUDGET OFFICE January 4, 2027 are Goui j1:05: 304 EST DocuSigned by: jj— �5...E0.3'''9eC5"95 --��//���''•• APPROVAL BY ASSISTANT CITY MANAGER January 5, 2022Felraidf%aamwr ,-DocuSigned by: '-2745D72EC6E14D0 . APPROVAL BY ASSISTANT CITY MANAGER Natasha Colebrook - Williams APPROVAL BY DEPUTY CITY MANAGER Nzeribe Ihekwaba RECEIVED BY CITY MANAGER January 6, 202 Arthur Norie a V I 09:17:55ST DocuSigned by: _'I - 4ri 85^C.O,P2DD"2A... SUBMITTED TO AND ATTESTED BY CITY CLERK January 6, 202 TT45HAlPgg EST DocuSigned by: 'vT FaamSAnnrF1d Q 1) ONE ORIGINAL TO CITY CLERK 2) ONE COPY TO CITY ATTORNEY'S OFFICE 3) REMAINING ORIGINAL(S) TO ORIGINATING DEPARTMENT PLEASE ATTACH THIS ROUTING FORM TO ALL DOCUMENTS THAT REQUIRE EXECUTION BY THE CITY MANAGER PR22044 DocuSign Envelope ID: 25BA4FFB-202E-4B09-9537-A3B226BBF4D8 PROFESSIONAL SERVICES AGREEMENT OVERVIEW PSA TITLE: Expert Consultant Agreement between the City of Miami, Florida and Richard J. Heisenbottle 1. AWARD DELEGATED AUTHORITY: ❑ Chief Procurement Officer — Authority level of $ 500,000.00 ■ City Manager — Authority level of $ 124,938.22 ❑ City Commission — RESOLUTION No. 2. PROCUREMENT METHOD: ❑ RFP/Q ❑ ITB ❑ SOLE SOURCE ❑ PIGGY -BACK ❑ PROFESSIONAL SERVICES UNDER $25,000 ■ OTHER (Please explain): _Expert Consultant Agreement 3. IF THIS IS AN AMENDMENT, WHAT IS THE NUMBER OF THE AMENDMENT AND WHAT DOES THIS AMENDMENT DO (INCREASE CAPACITY, CHANGE IN TERMS, ETC) BE SPECIFIC. N/A 4. WAS THE AMENDMENT APPROVED BY THE CITY COMMISSION? ❑ YES ■ NO IF YES, WHAT IS THE RESOLUTION NUMBER? N/A 5. WHAT IS THE SCOPE OF SERVICES? The Expert Consultant identified will be assigned to assist DREAM, or its designee, and shall perform the Services to prepare the Olympia Theater and Apartment Building Developer Request for Proposal (RFP). The RFP will detail the required improvements to the historic Olympia Theatre; a Building Conditions Assessment Report will be completed; and a Cost Estimate will be completed. 6. IF CITYWIDE, WHAT ARE THE MOST FREQUENT USER DEPARTMENTS? DREAM 7. IS THE AWARDEE THE INCUMBENT? No 8. IS THE PRICING HIGHER, LOWER OR THE SAME AS THE CURRENT CONTRACT? N/A DocuSign Envelope ID: 25BA4FFB-202E-4B09-9537-A3B226BBF4D8 9. WHEN DOES THE CURRENT CONTRACT EXPIRE? One (1) year from contract execution date with two (2) one (1) year options to renew 10.WHAT WAS THE PREVIOUS SPEND ON THE CURRENT CONTRACT? N/A 11.WHAT IS THE METHOD OF AWARD (Group, Item by Item etc.)? Sections 18-72,18-73, and 18-116 of the Code of the City of Miami DocuSign Envelope ID: 25BA4FFB-202E-4B09-9537-A3B226BBF4D8 EXPERT CONSULTANT AGREEMENT BETWEEN THE CITY OF MIAMI, FLORIDA AND RICHARD J. HEISENBOTTLE THIS AGREEMENT ("Agreement") is made and entered into this 06 day of January 20 27 , effective upon signature (the "Effective Date"), by and between the City of Miami, Florida, a municipal corporation of the State of Florida ("City"), and Richard J. Heisenbottle, an individual over the age of 21 years ("Expert Consultant"), whose address is 2199 Ponce de Leon Blvd., Suite 400, Coral Gables, FL 33134. WITNESSETH: WHEREAS, the City from time to time retains individuals acting as independent contractors on a contractual basis for a specific term to perform certain specialized and defined tasks for the City and which tasks, by their nature, require independent and autonomous judgment; and WHEREAS, the City must retain the professional services of the Expert Consultant to provide the City's Department of Real Estate and Asset Management (DREAM) with the services defined in Exhibit "A" Scope of Services ("Services"); and WHEREAS, the City through its City Manager's Office has deemed the Expert Consultant qualified in accordance with Sections 18-72,18-73, and 18-116 of the Code of the City of Miami, Florida, as amended ("City Code"), and the Expert Consultant agrees to perform the Services as defined and described herein; NOW, THEREFORE, pursuant to Sections 18-72, 18-73, and 18-116 of the City Code, the parties in consideration of the mutual obligations expressed herein, and for other good and valuable consideration, the receipt and sufficiency of which are acknowledged by the parties, the City and the Expert Consultant agree as follows: Section 1. Recitals and Incorporations. The foregoing recitals are true and correct and, hereby incorporated into and made a part of this Agreement. Section 2. Scope of Services. Pursuant to the City Code, the City Manager may retain an Expert Consultant and assign the same to a City Department. The Expert Consultant identified above, will be assigned to assist the DREAM, or its designee, and shall perform the Services outlined in Exhibit "A" hereto, which is incorporated by reference and made a part of this Agreement. The Expert Consultant represents to the City, that Expert Consultant is now, upon execution of this Agreement, and shall at all times during the term of this Agreement remain fully qualified, competent, and capable to perform the Services under this Agreement. Section 3. Remuneration, Audit, and Inspection. A. The Expert Consultant shall receive a not -to -exceed amount of One Hundred Sixteen Thousand Nine Hundred Eight Dollars and Twenty -Two Cents ($116,908.22) for the consulting Services specified in Exhibit "A". In addition, the contract value includes a Reimbursable Expenses Allowance in a not -to - exceed amount of One Thousand Seven Hundred and Eighty Dollars ($1,780.00) and an Owner's Contingency Allowance in a not -to -exceed amount of Six Thousand Two Hundred and Fifty Dollars ($6,250.00), for a total not -to -exceed contract value of One Hundred Twenty -Four Thousand Nine Page 1 of 14 DocuSign Envelope ID: 25BA4FFB-202E-4B09-9537-A3B226BBF4D8 Hundred Thirty -Eight Dollars and Twenty -Two Cents ($124,938.22). Even if there is, at the discretion of the City, an Amendment to increase the remuneration, in no event shall the total of remuneration for all Services exceed One Hundred Twenty -Five Thousand Dollars ($125,000.00) per year and shall be payable on a Lump Sum basis. The City, in its best interest, reserves the right to request additional related services to be provided by the Expert Consultant. Any additional Services in excess, shall be negotiated and pre -approved in writing by the City Manager or designee, prior to the Services being rendered. The Expert Consultant will invoice the City monthly. The amount of each invoice will be based upon the Expert Consultants estimated percentage of completion for each task, as enumerated in Exhibit B. The Expert Consultant shall not be entitled to any employment emoluments and, as such, the Expert Consultant shall be required to complete Internal Revenue Services ("IRS") Form W-9, prior to execution of this Agreement. Further, the Expert Consultant expressly acknowledges that Expert Consultant shall not acquire status, benefits, or rights as a City employee, temporary or permanent, classified, or unclassified, by virtue of this Agreement. The Expert Consultant shall provide the City Manager with the completed IRS Form W-9 at the time of execution of the Agreement. C. Unless otherwise specifically provided in Exhibit "A", pursuant to the Florida Prompt Payment Act, payment will be made within forty-five (45) days after receipt of Expert Consultant's invoice, which shall be accompanied by sufficient supporting documentation and contain sufficient detail, to allow proper audit of expenditures, should the City require one to be performed. D. The City may, at reasonable times, and for a period of up to three (3) years following the date of final payment by the City to the Expert Consultant under the Agreement, audit, cause to be audited, inspect, or cause to be inspected, those books and records of the Expert Consultant which are related to Expert Consultant's performance under the Agreement. The Expert Consultant agrees to maintain such books and records at a location within the City for a period of three (3) years after final payment is made under the Agreement. Section 4. Term. The Agreement shall become effective on the date on its first page and shall be for the duration of one (1) year, with two (2) one (1) year options to renew at the City's discretion. The City, acting by and through its City Manager, shall have the option to extend or terminate the Agreement for convenience, that is, for any or no cause. Section 5. Termination. This Agreement may be terminated at any time at the sole discretion of the City Manager, with or without cause. In the event of termination of this Agreement for any reason with or without cause, Expert Consultant shall not have recourse to any City Grievance or Disciplinary Procedure. In the event of termination, Expert Consultant will be compensated for actual Services rendered up to and including, date of termination. Section 6. Relationship Between Parties. A. Expert Consultant, under the terms and conditions of this Agreement, is an independent contractor and not a City employee. As Expert Consultant is an independent contractor, Expert Consultant shall not be entitled to any employment emoluments. Access and use of City property shall be at the sole discretion of the City Manager. Expert Consultant acknowledges that such access to and use of City property does not alter Expert Consultant's status as an independent contractor. B. Other than as legally required by Expert Consultant in rendering their professional opinion(s), all other documents, information, materials, reports, and work products developed by the Expert Consultant Page 2 of 14 DocuSign Envelope ID: 25BA4FFB-202E-4B09-9537-A3B226BBF4D8 in performing the Services pursuant to this Agreement are, and shall remain, the property of the City. Expert Consultant understands and agrees that any information, document, report, materials, work products, or any other material whatsoever which is given by the City to Expert Consultant, or which is otherwise obtained or prepared by Expert Consultant pursuant to, or under the terms of this Agreement, is and shall at all times remain the property of the City. Expert Consultant agrees not to use any such information, document, report, work product, or material for any other purpose whatsoever without the written consent of City, which may be withheld or conditioned by the City, in its sole discretion. C. Expert Consultant shall work with the City to develop and undertake the schedule necessary to provide the Services as needed by the City. Expert Consultant acknowledges that working with the City to provide necessary scheduling for the Services does not alter their status as an independent contractor and Expert Consultant acknowledges and understands that compensation payment for their time is based upon the standards required by the IRS for payments to an independent contractor. Section 7. Indemnification. The Expert Consultant shall indemnify, hold and save harmless, and defend (at its own cost and expense), the City, its officers, agents, directors, and/or employees, from all liabilities, damages, losses, judgements, and costs, including, but not limited to, reasonable attorney's fees, to the extent caused by the negligence, recklessness, negligent act or omission, or intentional wrongful misconduct of Expert Consultant and persons employed or utilized by Expert Consultant in the performance of this Agreement. These duties will survive the cancellation or expiration of the Agreement. This Section will be interpreted under the laws of the State of Florida, including without limitation and interpretation, which conforms to the limitations of Sections 725.06 and/or 725.08, Florida Statutes, as applicable and as amended. Expert Consultant shall require all sub -consultant agreements to include a provision that each sub - consultant will indemnify the City in substantially the same language as this Section. The Expert Consultant agrees and recognizes that the City shall not be held liable or responsible for any claims which may result from any actions or omissions of the Expert Consultant in which the City participated either through review or concurrence of the Expert Consultant's actions. In reviewing, approving or rejecting any submissions by the Expert Consultant or other acts of the Expert Consultant, the City, in no way, assumes or shares any responsibility or liability of the Expert Consultant or sub -consultant under this Agreement. Ten Dollars ($10.00) of the payments made by the City constitute separate, distinct, and independent consideration for the granting of this Indemnification, the receipt and sufficiency of which is voluntarily and knowingly acknowledged by the Expert Consultant. Section 8. Insurance. The Expert Consultant fully understands and hereby agrees that it shall be the responsibility of the Expert Consultant to secure their own insurance coverage(s), as applicable insurance(s) will not be paid by the City on behalf of the Expert Consultant while performing the Services. Expert Consultant shall maintain insurance coverage(s) and provide evidence of such insurance coverage(s), and in such amounts, as applicable, as may be required by the City's Risk Management Department in Exhibit "B" Insurance Requirements, the W-9, and Independent Contractor Letter, hereto and incorporated by this reference. Expert Consultant has provided the required independent contractor letter to Risk Management as part of Exhibit "B" hereto and incorporated by this reference. Section 9. Nondiscrimination. The Expert Consultant represents and warrants to the City that Expert Consultant does not and will not engage in discriminatory practices and that there shall be no Page 3 of 14 DocuSign Envelope ID: 25BA4FFB-202E-4B09-9537-A3B226BBF4D8 discrimination in connection with Expert Consultant's performance under this Agreement on account of race, color, gender, religion, age, disability, sexual orientation, marital status, or national origin. Expert Consultant further covenants that no otherwise qualified individual shall, solely by reason of their race, color, gender, religion, age, disability, sexual orientation, marital status, or national origin, be excluded from participation in, be denied services, or be subject to discrimination under any provision of this Agreement. Section 10. Non -Assignment, Successors, and Assigns. The Expert Consultant's professional services are unique in nature and are not assignable. Section 11. Ownership of Documents. The Expert Consultant understands and agrees that any information, document, report, plans, budget, or any other material whatsoever which is given by the City or on behalf of the City to Expert Consultant pursuant to or under the terms of this Agreement is, and shall at all times remain, the property of the City. Expert Consultant agrees not to use any such information, document, report, plans, budget, or other materials without the written consent of the City, which consent may be withheld or conditioned by the City as the owner thereof. Section 12. Public Records. A. Expert Consultant understands that the public shall have access, at all reasonable times, to all documents and information pertaining to City Agreements, subject to the provisions of Chapter 119, Florida Statutes, and agrees to allow access by the City and the public to all documents subject to disclosure under applicable laws. Expert Consultant's failure or refusal to comply with the provisions of this section shall result in the immediate cancellation of this Agreement by the City. B. Expert Consultant shall additionally comply with Section 119.0701, Florida Statutes, including without limitation: (1) keeping and maintaining public records that ordinarily and necessarily would be required of the City to perform this Service; (2) upon request from the City's custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law; (3) ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the Agreement term and following completion of the Agreement if Expert Consultant does not transfer the records to the City; (4) upon completion of the Agreement, transfer, at no cost, to the City all public records in possession of the Expert Consultant or keep and maintain public records required by the City to perform the Service, if the Expert Consultant transfers all public records to the City upon completion of the Agreement, the Expert Consultant shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements, if the Expert Consultant keeps and maintains the public records upon completion of the Agreement, the Expert Consultant shall meet all applicable requirements for retaining public records, all records stored electronically must be provided to the City, upon request from the City's custodian of public records, in a format that is compatible with the information technology systems of the City. Notwithstanding the foregoing, Expert Consultant shall be permitted to retain any public records that make up part of its work product solely as required for archival purposes, as required by law, or to evidence compliance with the terms of the Agreement. C. Should Expert Consultant determine to dispute any public access provision required by Florida Statutes, then Expert Consultant shall do so in accordance with the provisions of Chapter 119, Florida Statutes, at its own expense and at no cost to the City. Page 4 of 14 DocuSign Envelope ID: 25BA4FFB-202E-4B09-9537-A3B226BBF4D8 IF THE EXPERT CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE EXPERT CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT (305) 416-1800, VIA EMAIL AT PUBLICRECORDS(c�MIAMIGOV.COM, OR REGULAR MAIL AT CITY OF MIAMI OFFICE OF THE CITY ATTORNEY, 444 SW 2ND AVENUE, 9TH FLOOR, MIAMI, FL 33130. THE EXPERT CONSULTANT MAY ALSO CONTACT THE RECORDS CUSTODIAN AT THE CITY OF MIAMI DEPARTMENT WHO IS ADMINISTERING THIS AGREEMENT. Section 13. Award of Agreement. The Expert Consultant represents and warrants to the City that Expert Consultant has not employed or retained any person or company employed by the City to solicit or secure this Agreement, and that they have not offered to pay, paid, or agreed to pay any person any fee, commission, percentage, brokerage fee, finder's fee, or gift of any kind contingent upon or in connection with, the award of this Agreement. Section 14. Compliance with Federal, State, and Local Laws. The Expert Consultant understands that agreements between private entities and local governments are subject to certain laws and regulations, including laws pertaining to open public meetings, public records, conflicts of interest, procurement procedures, record keeping, etc. Expert Consultant agrees to comply with, and to observe all applicable laws, codes, and ordinances, as they may be amended from time to time. Section 15. Notices. All notices or other communications required under this Agreement shall be in writing and shall be given by hand -delivery or by registered, or certified U.S. Mail, return receipt requested, addressed to the other party at the address indicated herein or to such other address as a party may designate by notice given, as herein provided. Notice shall be deemed given on the day on which personally delivered; or if by U.S. Mail, on the fifth day after being posted or the date of actual receipt, whichever is earlier. REMAINDER OF PAGE INTENTIONALLY LEFT BLANK Page 5 of 14 DocuSign Envelope ID: 25BA4FFB-202E-4B09-9537-A3B226BBF4D8 To Expert Consultant: Richard J. Heisenbottle 2199 Ponce de Leon Blvd, Suite 400 Miami, FL 33157 Richardrlha.net To the City: City Manager's Office ATTN: Arthur Noriega V, City Manager City of Miami 444 SW 2nd Avenue, 10th Floor Miami, FL 33130 ANoriega(a miamigov.com Department of Real Estate and Asset Management ATTN: Suzanne Hollander, Director City of Miami 444 SW 2nd Avenue, 3rd Floor Miami, FL 33130 SHollander(cr�miamigov.com Procurement Department ATTN: Annie Perez, CPPO, Director City of Miami 444 SW 2nd Avenue, 6th Floor Miami, FL 33130 AnniePerezmiamiciov.com Office of the City Attorney ATTN: Victoria Mendez, City Attorney City of Miami 444 SW 2nd Avenue, Suite 945 Miami, FL 33130 VictoriaMendez(cr�miamigov.com Section 16. Contingency Clause. Funding for this Agreement is contingent upon the availability of funds and continued authorization of City activities, and the Agreement is subject to (a) amendment due to lack of funds, reduction of funds, and/or change in regulations or the Code, upon written notice, or (b) termination pursuant to Section 5 hereof. Section 17. Severability. If this Agreement contains any provision found to be unlawful, the same shall be deemed to be of no effect and shall be deemed stricken from this Agreement without affecting the binding force of this Agreement as it shall remain after omitting such provision. Section 18. Miscellaneous. A. The Agreement shall be construed and enforced according to the laws of the State of Florida. The parties hereto agree that venue for all federal, state, and local matters, if any, arising under the Agreement shall be in the applicable respective federal, state, and/or local courts located in Miami -Dade County, Florida. Each party waives any defense, whether asserted by motion or pleading, that the aforementioned courts are an improper or inconvenient venue. Moreover, the parties consent to the personal jurisdiction of the aforementioned courts, and irrevocably waive any objections to said Page 6 of 14 DocuSign Envelope ID: 25BA4FFB-202E-4B09-9537-A3B226BBF4D8 jurisdiction. The parties irrevocably waive any rights to a jury trial. Each party shall pay its own costs and attorney's fees. B. Should any provision, paragraph, sentence, word, or phrase contained in the Agreement be determined by a court of competent jurisdiction to be invalid, illegal, or otherwise unenforceable under the laws of the State of Florida or the City of Miami, such provision, paragraph, sentence, word, or phrase shall be deemed modified to the extent necessary in order to conform with such laws, or if not modifiable, then the same shall be deemed severable, and in either event, the remaining terms and provisions of the Agreement shall remain unmodified and in full force and effect or limitation of its use. C. No waiver or breach of any provision of the Agreement shall constitute a waiver of any other breach or of any subsequent breach of the same or any other provision hereof, and no waiver shall be effective unless made in writing. D. The Agreement constitutes the sole and entire agreement between the parties hereto relating to the subject matter hereof and correctly sets forth the rights, duties, and obligations of each to the other as of its date. Any prior agreements, promises, negotiations, or representations not expressly set forth in the Agreement, including the Exhibits hereto, are of no force and effect. No modification to, supplement of, deletion from, amendment or addition to the Agreement shall be valid unless in writing and executed by the properly authorized representatives of the parties hereto. Section 19. Survival. The parties acknowledge that the obligations in this Agreement will survive the term, termination, and cancellation hereof. Accordingly, the respective obligations of the Expert Consultant and the City under this Agreement shall survive termination, cancellation, or expiration hereof. Section 20. Counterparts; Electronic Signatures. This Agreement may be executed in counterparts, each of which shall be an original as against either party whose signature appears thereon, but all of which taken together shall constitute but one and the same instrument. An executed facsimile or electronic scanned copy of this Agreement shall have the same force and effect as an original. The parties shall be entitled to sign and transmit an electronic signature on this Agreement (whether by facsimile, PDF, or other email transmission), which signature shall be binding on the party whose name is contained therein. Any party providing an electronic signature agrees to promptly execute and deliver to the other parties an original signed Agreement upon request. REMAINDER OF PAGE INTENTIONALLY LEFT BLANK Page 7 of 14 DocuSign Envelope ID: 25BA4FFB-202E-4B09-9537-A3B226BBF4D8 Ce(WT oath. Notary Printed Name: My Commission xpires: ATTEST: DocuSigned by: E46D7560DCF1459 Todd Hannon City Clerk IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year first above written. EXPERT CONSULTANT rd J. Heisenbottle STATE OF FLORIDA COUNTY OF (n 1 a The foregoing instrument was acknowledged before me this I day of ` 0(1 2021, by Richard J Heisenbottle. He is personally known to me /Of has produced , as identification ar(, did/did not take an ROSALUZARDO MY COMMISSION # GO 198085 •XP S: March 26, 2022 Notary PuWk Underwriters DocuSignedbTY OF MIAMI, FLORIDA: cDocuSigned by: /1 Noritia.usflC C 79nna9n Arthur Noriega V City Manager APPROVED AS TO FORM AND CORRECTNESS: ,-DocuSigned by: - 694F02A58BCB4C6... DS FPI/ Victoria Mendez City Attorney Matter 21-3000 APPROVED AS TO INSURANCE REQUIREMENTS: DocuSigned by: FratAtlai Ann -Marie Sharpe Risk Management Director Page 8 of 14 DocuSign Envelope ID: 25BA4FFB-202E-4B09-9537-A3B226BBF4D8 Exhibit "A" SCOPE OF SERVICES Page 9 of 14 DocuSign Envelope ID: 25BA4FFB-202E-4B09-9537-A3B226BBF4D8 2199 PONCE DE LEON BOULEVARD SUITE 400 CORAL GABLES FLORIDA 33134 305-446-7799 305-446-9275 FAX RHEISENBOTTLE JA R C H 1 T E C T S December 10, 2021 Fernando V. Ponassi, MA Arch., MA PPA, LEED®AP Assistant Director, A&E and Construction Services Department of Procurement, City of Miami 444 SW 2nd Avenue, 6th Floor, Miami, FL 33130 Re: Expert Consultant Agreement Fee Proposal for Olympia Theater and Apartment Building Developer RFP (174 E. Flagler Street, Miami FL) Dear Mr. Ponassi: I am pleased to provide you with this fee proposal for Expert Consultant Services to prepare the Olympia Theater and Apartment Building Developer Request for Proposal (RFP). The RFP will detail the required improvements to the historic Olympia Theater and Apartment Building, as well as a cost estimate for those improvements. The historic Olympia Theatre and Apartment Building was constructed in 1925 and opened in 1926. This vintage 1920s high-rise building is steel framed and clad in brick masonry and terra cotta. The Olympia is ten stories in height, while the theater portion of the building is an equivalent of four stories in height attached to the south elevation of the Olympia Building. The ten -story Olympia Building is currently used as a residential apartment building while the theatre remains in operation today. SCOPE OF BASIC SERVICES The intent of the RFP is to seek proposals for redevelopment of the property that are aligned with the City of Miami's vision for the future use of the building. As previously discussed, the City is seeking a developer that will achieve the following vision: ■ Complete all structural, mechanical, electrical, plumbing and theatrical repairs and enhancements necessary for the continued operation of the building; ■ Convert the 10 story Apartment Building to a primary use as a boutique hotel or apartment building with ground floor restaurant/bar and retail space; ■ Provide post -rehabilitation management, leasing and operation of the theater (including performances and concessions), boutique hotel, restaurant and retail spaces. In order to prepare this RFP a Building Conditions Assessment Report and a Cost Estimate must be completed. This Report will include the following: 1. Historical Overview. 2. Documentation of Existing Conditions, 3. Architectural Systems Building Evaluation Assessment and Recommendations, 4. Mechanical, Electrical, Plumbing & Fire Protection Systems Assessment and Recommendations 5. Structural Building Conditions Assessment and Recommendations, 6. Theatrical Systems Assessment and Recommendations, 7. Architectural Restoration and Rehabilitation Concept Plans, 8. Budget Cost Estimate www.rjha.net A Professional Association AAC001 513 DocuSign Envelope ID: 25BA4FFB-202E-4B09-9537-A3B226BBF4D8 With my extensive experience in historic preservation consulting services on numerous historic structures, including the Olympia Building, I propose that the scope of work include coordination of the following consultants to prepare the Building Conditions Assessment and Recommendations Report and Budget Cost Estimate: 1. Wiss, Janney, Elstner Associates, Inc. - Structural Systems Evaluation Report 2. TLC Engineering for Architecture - Mechanical, Electrical, Plumbing & Fire Protection Systems Evaluation Report 3. STAGES - Theatrical Systems Evaluation Report 4. J.A. Condon & Associates, Inc. - Budget Cost Estimate In addition to preparing the Building Conditions Assessment Report and a Cost Estimate I will prepare the developer RFP document in accordance with City of Miami Standards. ADDITIONAL SERVICES Any services not specifically indicated in the "Scope of Basic Services" listed above will be considered Additional Services. Additional Services will only be performed with your prior written authorization. FEES The fixed fee for the "Scope of Basic Services" listed above will be as follows: Building Conditions Assessment and Recommendations Report $ 33,854.14 Restoration and Rehabilitation Concept Plans $ 19,657.82 Budget Cost Estimate $ 42,883.05 Prepare Developer RFP Document $ 20,513.21 Total Basic Service A/E Fee - $116,908.22 A complete breakdown of this fee is attached for your review. You will also be billed at cost for other out-of-pocket reimbursable project expenses, such as travel, lodging, copies of reports, prints, photographs, drawings, and other materials for the City's use. We suggest that you budget a total of $1,780.00 for reimbursable expenses. Additional services will be billed at my hourly rate of $225. If desired we can negotiate a lump sum fee for any significant additional service where the scope can be clearly defined. TERMS AND CONDITIONS Billings and Payments We will invoice approximately monthly. The amount of each invoice will be based on our estimated percent complete of the "Basic Services" plus any appropriate charges for out-of-pocket project expenses. Payment of invoices will be due within 15 days of issuance. We reserve the right to withhold services and documents, pending receipt of appropriate payment. Any invoices, which remain unpaid after sixty days from the date of the invoice, will accrue interest at the rate of 1.0% per month. In the event any portion of an account remains unpaid 90 days after billing, DocuSign Envelope ID: 25BA4FFB-202E-4B09-9537-A3B226BBF4D8 the costs of collection, including reasonable attorneys' fees will be billed, and due upon receipt of the invoice. Any claim, dispute or other matter in question arising out of or related to this Agreement shall be subject to arbitration. Prior to arbitration, the parties shall endeavor to resolve disputes by mediation. HAZARDOUS MATERIALS This proposal does not include responsibility for the discovery, presence, handling, removal, disposal or exposure of persons to hazardous materials of any form. Hazardous materials testing and abatement will be the responsibility of the owner. LIMITATIONS It should be understood that the Olympia Building is an old building and that its structural systems do not conform to today's standards and practices. Although there is no code requirement and no intention to bring the structural system and envelope of this building into full compliance with the current building code at this time. It must be understood that review of the existing construction will be only for the purposes stated in the "Scope of Basic Services". This proposal does not include verifying the adequacy of the original building design or construction of the existing structural systems and we will not assume any responsibility for them. CONCLUSION It will be a pleasure to work with you on the preparation of a Developer RFP for the Olympia Building. I will put my considerable historic preservation experience with the Olympia Building to make this a successful project for the City of Miami. Provided that this proposal meets with your approval, please prepare the appropriate Work Authorization for my review and signature. I will begin work immediately upon your written authorization. I expect that this assignment can be completed within 4 months from receipt of your notice to proceed. Thank you for the opportunity to be of service. Sincerely, Richard J Heisenbottle Digitally signed by Richard J Heisenbottle DN: c=US, o=R. J. Heisenbottle Architects PA, ou=A01427E000001685E2AC7350000D13D, cn=Richard J Heisenbottle Date: 2021.12.22 17:37:26 -05'00' Richard J. Heisenbottle, FAIA Cc. Arthur Noriega Annie Perez Expert Consultant Agreement Fee Proposal for Olympia Theater and Apartment Building Developer RFP (174 E. Flagler Street, Miami FL) Schematic Building Restoration and Prepare Evaluation Rehabilitation Developer Report Plans Cost Estimate RFP Consultant Coordination RJHA $ 6,436.61 Architectural Building Evaluation Report RJHA $ 9,037.79 Schematic Restoration & Rehabilitation Plans RJHA $ 19,657.82 MEP Assessment TLC $ 5,055.74 Structural Building Conditions Assessment WISS $ 6,799.46 Theatrical Systems Assessment STAGES $ 6,524.54 Budget Cost Estimate CONDON $ 42,883.05 Prepare Request for Proposal RJHA $ 20,513.21 TOTAL SERVICES $ 116,908.22 $ 33,854.14 $ 19,657.82 $ 42,883.05 $ 20,513.21 TOTAL REIMBURSABLES $ 1,780.00 OVERALL TOTAL $ 118,688.22 OWNER'S CONTINGENCY ALLOWANCE $ 6,250.00 GRAND TOTAL $ 124,938.22 84173889ZZ8£t1-L£96-60817-3Z0Z-83317`d84Z:a1 adoIanu3 u6ignoo4 ESTIMATE OF WORK EFFORT AND COST - PRIME CONSULTANT Project: Olympia Theater and Apartment Building Developer RFP Project No.: B- 30688 Description: Services under Expert Consultant Agreement Consultant Name: Richard J Heisenbottle Architects, P.A. Contract No.: 12/10/2021 Date: Estimator: Richard J Heisenbottle , Principal rSTAFF CLASSIFICATION Job Classification Staff Applicable Rate r Position 1 R Heisenbottle Rate: $68.96 Position 2 Juan Alcala Rate: $65.51 Position 3 Benjamin Cross Rate: $58.00 Position 4 Ansel Blanco Rate: $58.00 Position 5 Maria Carvajal Rate: $41.94 Position 6 Stephanie Michell Rate: $36.15 Position 7 Rosa Luzardo Rate: $20.00 Staff Hours By Salary Average Cost By Rate Per Work Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Activity Activity Task 1 Consultant Coordination 12 $828 24 $1,392 36 $2,220 $61.65 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 Total Staff Hours 12 24 36 Total Staff Cost $827.52 $1,392.00 $2,219.52 $61.65 Total % of Work by Position 33.3% 66.7% 1 - SUBTOTAL ESTIMATED FEE: (multiplier 2.9) Subconsultant: Sub 1 $6,436.61 Subconsultant: Sub 2 ESTIMATE OF SURVEY CREW COSTS Subconsultant: Sub 3 3 - man Survey Crew: crew days at / day = $ - Subconsultant: Sub 4 4 - man Survey Crew: crew days at / day = $ - Subconsultant: Sub 5 2 - SUBTOTAL ESTIMATED FEE: $6,436.61 Notes: Geotechnical Field and Lab Testing: 1. This sheet is to be used by Prime Consultant to calculate the Grand Total Fee. Survey Fee (or Survey Crew Fee): $ 2. Manually enter fee from each subconsultant. Unused subconsultant rows may be hidden Other Misc. Fee: Rounding 3. The basis for work activity descriptions shall be the FICE/FDOT Standard Scope 3 - SUBTOTAL ESTIMATED FEE: $6,436.61 and Staff Hour Estimation Handbook. Additional Services (Allowance) Reimbursables (Allowance) cry or rniemi, GIP. Form lir Roomed FM5/06 GRAND TOTAL ESTIMATED FEE: $6,436.61 2a173889ZZ8£H-L£96-60817-3Z0Z-83317b89Z :01 adoIanu3 u6ign000 ESTIMATE OF WORK EFFORT AND COST - PRIME CONSULTANT Project: Olympia Theater and Apartment Building Developer RFP Project No.: B- 30688 Description: Services under Expert Consultant Agreement Consultant Name: Richard J Heisenbottle Architects, P.A. Contract No.: 12110/2021 Date: Estimator: Richard J Heisenbottle , Principal STAFF CLASSIFICATION Job Classification Staff Applicable Rate Position 1 R Heisenbottle Rate: $68.96 Position 2 Juan Alcala Rate: $65.51 Position 3 Benjamin Cross Rate: $58.00 Position 4 Ansel Blanco Rate: $58.00 Position 5 Maria Carvajal Rate: $41.94 Position 6 Stephanie Michell Rate: $36.15 Position 7 Rosa Luzardo Rate: $20.00 Staff Hours By Salary Average Cost By Rate Per Work Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Activity Activity Task 1 Architectural Building Evaluation Report 16 $1,103 48 $2,013 64 $3,116 $48.70 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 Total Staff Hours 16 48 64 Total Staff Cost $1,103.36 $2,013.12 $3,116.48 $48.70 Total % of Work by Position 25.0% 75.0% 1 - SUBTOTAL ESTIMATED FEE: (multiplier 2.9) Subconsultant: Sub 1 _ $9,037.79 Subconsultant: Sub 2 ESTIMATE OF SURVEY CREW COSTS Subconsultant: Sub 3 3 - man Survey Crew: crew days at / day = $ - Subconsultant: Sub 4 4 - man Survey Crew: crew days at / day = $ - Subconsultant: Sub 5 2 - SUBTOTAL ESTIMATED FEE: $9,037.79 Notes: Geotechnical Field and Lab Testing: 1. This sheet is to be used by Prime Consultant to calculate the Grand Total Fee. Survey Fee (or Survey Crew Fee): $ 2. Manually enter fee from each subconsultant. Unused subconsultant rows may be hidden Other Misc. Fee: Rounding 3. The basis for work activity descriptions shall be the FICE/FDOT Standard Scope 3 - SUBTOTAL ESTIMATED FEE: $9,037.79 and Staff Hour Estimation Handbook. Additional Services (Allowance) Reimbursables (Allowance) cry or5iemi, c.i.P. Form 117. Roomed FM5706 GRAND TOTAL ESTIMATED FEE: $9,037.79 2a173889ZZ8£H-L£96-60817-3Z0Z-83317b89Z :01 adoIanu3 u6ign000 ESTIMATE OF WORK EFFORT AND COST - PRIME CONSULTANT Project: Olympia Theater and Apartment Building Developer RFP Project No.: B- 30688 Description: Services under Expert Consultant Agreement Consultant Name: Richard J Heisenbottle Architects, P.A. Contract No.: 12/10/2021 Date: Estimator: Richard J Heisenbottle , Principal I STAFF CLASSIFICATION Job Classification Staff Applicable Rate Position R Heisenbottle Rate: 1 $68.96 Position 2 Juan Alcala Rate: $65.51 Position 3 Benjamin Cross Rate: $58.00 Position 4 Ansel Blanco Rate: $59.00 Position 5 Maria Carvajal Rate: $41.94 Position 6 Stephanie Michell Rate: $36.15 Position 7 Rosa Luzardo Rate: $20.00 Staff Hours By Activity Salary Cost By Activity Average Rate Per Task Work Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity 1 Schematic Restoration & Rehabilitation Plans 16 $1,103 40 $2,320 80 $3,355 136 $6,779 $49.84 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 Total Staff Hours 16 40 80 136 Total Staff Cost $1,103.36 $2,320.00 $3,355.20 $6,778.56 $49.84 Total % of Work by Position 11.8% 29.4% ESTIMATE OF SURVEY CREW COSTS 3 - man Survey Crew: 4 - man Survey Crew: crew days at crew days at / day = $ / day = $ Notes: 1. This sheet is to be used by Prime Consultant to calculate the Grand Total Fee. 2. Manually enter fee from each subconsultant. Unused subconsultant rows may be hidden 3. The basis for work activity descriptions shall be the FICE/FDOT Standard Scope and Staff Hour Estimation Handbook. City of Miami, C.I.P. Form 117. Revised 8/15/08 58.8% 1 - SUBTOTAL ESTIMATED FEE: (multiplier 2.9) Subconsultant: Sub 1 Subconsultant: Sub 2 Subconsultant: Sub 3 Subconsultant: Sub 4 Subconsultant: Sub 5 2 - SUBTOTAL ESTIMATED FEE: Geotechnical Field and Lab Testing: Survey Fee (or Survey Crew Fee): Other Misc. Fee: Rounding 3 - SUBTOTAL ESTIMATED FEE: Additional Services (Allowance) Reimbursables (Allowance) GRAND TOTAL ESTIMATED FEE: $19,657.82 $19,657.82 $19,657.82 $19,657.82 2a173889ZZ8£H-L£96-60817-3Z0Z-83317b89Z :01 adoIanu3 u6ign000 ESTIMATE OF WORK EFFORT AND COST - PRIME CONSULTANT Project: Olympia Theater and Apartment Building Developer RFP Project No.: B- Description: Services under Expert Consultant Agreement Consultant Name: TLC Contract No.: Date: 12/10/2021 Estimator: STAFF CLASSIFICATION Job Classification Staff Applicable Rate Position 1 Sr. Electrical Eng Rate: $48.39 Position 2 Sr. Mechanical Eng Rate: $48.39 Position 3 Electrical Engineer Rate: $36.90 Position 4 Mechanical Engineer Rate: $36.90 Position 5 Electrical Designer Rate: $24.60 Position 6 Mechanical Designer Rate: $24.60 Position 7 Title / Base Rate Rate: $1.00 Staff Hours By Activity Salary Cost By Activity Average Rate Per Task Work Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity 1 Site inspection and evaluation of existing conditions 6 $148 6 $148 12 $295 $24.60 2 Meetings with building staff 2 $74 2 $74 2 $49 2 $49 8 $246 $30.75 3 Review of existing documentation 2 $74 2 $74 2 $49 2 $49 8 $246 $30.75 4 Development of draft report 1 $48 1 $48 3 $111 3 $111 5 $123 5 $123 18 $564 $31.34 5 Review of draft report 1 $37 1 $37 2 $74 $36.90 6 Incorporate comments 2 $49 2 $49 4 $98 $24.60 7 Final report 1 $48 1 $48 1 $37 1 $37 1 $25 1 $25 6 $220 $36.63 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 Total Staff Hours 2 2 9 9 18 18 58 Total Staff Cost $96.78 $96.78 $332.10 $332.10 $442.80 $442.80 $1,743.36 $30.06 Total % of Work by Position 3.4% 3.4% 15.5 ESTIMATE OF SURVEY CREW COSTS 3 - man Survey Crew: crew days at 4 - man Survey Crew: crew days at / day = $ /day = $ Notes: 1. This sheet is to be used by Prime Consultant to calculate the Grand Total Fee. 2. Manually enter fee from each subconsultant. Unused subconsultant rows may be hidden 3. The basis for work activity descriptions shall be the FICE/FDOT Standard Scope and Staff Hour Estimation Handbook. C:ty of Maori, C.I.P. Form 117: Revised 9/15108 15.5% 31.0% 31.0% 1 - SUBTOTAL ESTIMATED FEE: Subconsultant: Sub 1 Subconsultant: Sub 2 Subconsultant: Sub 3 Subconsultant: Sub 4 Subconsultant: Sub 5 2 - SUBTOTAL ESTIMATED FEE: Geotechnical Field and Lab Testing: Survey Fee (or Survey Crew Fee): Other Misc. Fee: 3 - SUBTOTAL ESTIMATED FEE: Additional Services (Allowance) Reimbursables (Allowance) GRAND TOTAL ESTIMATED FEE: (multiplier 2.9) $5,055.74 $5,055.74 $5,055.74 $5,055.74 21:17�889ZZ8£V-L£96-60817-3Z0Z-EH417V89Z:a1 adoIanug u6igno04 ESTIMATE OF WORK EFFORT AND COST - PRIME CONSULTANT Project: Olympia Theater and Apartment Building Developer RFP Project No.: B- Description: Services under Expert Consultant Agreement Consultant Name: WJE Contract No.: Date: 10/25/2021 REV 12/10/2021 Estimator: STAFF CLASSIFICATION Job Classification Staff Applicable Rate Position 1 Senior Consultant Rate: $78.30 Position 2 Senior Associate Rate: $55.57 Position 3 Associate III Rate: $48.55 Position 4 Associate II Rate: $37.44 Position 5 Senior Specialist Rate: $41.43 Position 6 Senior Technician Rate: $30.37 Position 7 Clerical Rate: $19.71 Staff Hours By Activity Salary Cost By Activity Average Rate Per Task Work Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity 1 Document review (past reports, drawings, estimates) 4 $313 4 $313 $78.30 2 Field Investigation/Survey (1 day+travel) 12 $940 12 $940 $78.30 3 Building Condition Assessment Report update 8 $626 8 $626 $78.30 4 Internal QC Review 2 $157 2 $157 $78.30 5 Estimate Info to RJHA 4 $313 4 $313 $78.30 6 Project Administration 4 $313 4 $313 $78.30 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 Total Staff Hours 34 34 Total Staff Cost $2,662.20 $2,662.20 $78.30 Total % of Work by Position 100.0% ESTIMATE OF SURVEY CREW COSTS 3 - man Survey Crew: crew days at 4 - man Survey Crew: crew days at / day = $ /day = $ Notes: 1. This sheet is to be used by Prime Consultant to calculate the Grand Total Fee. 2. Manually enter fee from each subconsultant. Unused subconsultant rows may be hidden 3. The basis for work activity descriptions shall be the FICE/FDOT Standard Scope and Staff Hour Estimation Handbook. C:ty of Mere, C.I.P. Form 117: Revised 9/15108 1 - SUBTOTAL ESTIMATED FEE: Subconsultant: Sub 1 Subconsultant: Sub 2 Subconsultant: Sub 3 Subconsultant: Sub 4 Subconsultant: Sub 5 2 - SUBTOTAL ESTIMATED FEE: Geotechnical Field and Lab Testing: Survey Fee (or Survey Crew Fee): Other Misc. Fee: 3 - SUBTOTAL ESTIMATED FEE: Additional Services (Allowance) Reimbursables (Allowance) GRAND TOTAL ESTIMATED FEE: (multiplier 2.9) $7,720.38 $7,720.38 $7,720.38 $780.00 $8,500.38 Sdti�889ZZ8£V-L£96-608b-3Z0Z-BH4bV89Z:a1 adoIanu3 u6igno0d City requested fee reduction to be borne by RJHA (920.92) Structural Building Assessment Fee $6,799.46; Reimb $780.00 ESTIMATE OF WORK EFFORT AND COST - PRIME CONSULTANT Project: Olympia Theater and Apartment Building Developer RFP Project No.: B- Description: Services under Expert Consultant Agreement Consultant Name: Stages Contract No.: Date: 10/25/2021 Estimator: STAFF CLASSIFICATION Job Classification Staff Applicable Rate Alec Stoll Title / Base Rate Rate: $45.19 Deb Schmeling Title / Base Rate Rate: $27.64 Position 3 Title / Base Rate Rate: $1.00 Position 4 Title / Base Rate Rate: $1.00 Position 5 Title / Base Rate Rate: $1.00 Position 6 Title / Base Rate Rate: $1.00 Position 7 Title 1 Base Rate Rate: $1.00 Staff Hours By Activity Salary Cost By Activity Average Rate Per Task Work Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity 1 Site Visit 20 $904 20 $904 $45.19 2 Report 12 $542 10 $276 22 $819 $37.21 3 Phone meetings 4 $181 4 $111 8 $291 $36.42 4 Budget 4 $181 2 $55 6 $236 $39.34 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 Total Staff Hours 40 16 56 Total Staff Cost $1,807.60 $442.24 $2,249.84 $40.18 Total % of Work by Position 71.4% 28.6 ESTIMATE OF SURVEY CREW COSTS 3 - man Survey Crew: crew days at 4 - man Survey Crew: crew days at / day = $ /day = $ Notes: 1. This sheet is to be used by Prime Consultant to calculate the Grand Total Fee. 2. Manually enter fee from each subconsultant. Unused subconsultant rows may be hidden 3. The basis for work activity descriptions shall be the FICE/FDOT Standard Scope and Staff Hour Estimation Handbook. C:ty of Maori, C.I.P. Form 117: Revised 9/15108 1 - SUBTOTAL ESTIMATED FEE: Subconsultant: Sub 1 Subconsultant: Sub 2 Subconsultant: Sub 3 Subconsultant: Sub 4 Subconsultant: Sub 5 2 - SUBTOTAL ESTIMATED FEE: Geotechnical Field and Lab Testing: Survey Fee (or Survey Crew Fee): Other Misc. Fee: 3 - SUBTOTAL ESTIMATED FEE: Additional Services (Allowance) Reimbursables (Allowance) GRAND TOTAL ESTIMATED FEE: (multiplier 2.9) $6,524.54 $6,524.54 $6,524.54 $1,000.00 $7,524.54 21:17�889ZZ8£V-L£96-60817-3Z0Z-EH417V89Z:a1 adoIanug u6igno04 ESTIMATE OF WORK EFFORT AND COST - PRIME CONSULTANT Project OLYMPIA THEATER AND APARTMENT BUILDING Project No.: B- 40848 Description: CONSTRUCTION COST ESTIMATE Consultant Name: J. A. CONDON & ASSOCIATES, INC. Contract No.: 3896 Date: 11 /12/2021 Estimator. J. A. CONDON & ASSOCIATES, INC. STAFF Estimator $48.50 CLASSIFICATION Cost Analyst Rate: $38.50 Clerical Rate: Job Classification Staff Applicable Rate Principal Rate: $68.96 Cost Engineer Rate: $58.50 Cost Rate: $28.50 Position 6 Rate: Position 7 Rate: Staff Hours By Activity Salary Cost By Activity Average Rate Per Task Work Activity Man hours Cost/ Activity Man hours Cost/ Activity Man csU Activity hours Man hours Cost/ Adios, Man hours Cost/ Activ4y Man hours Cost/ Activity Man hours Cost/ Activity 1 Perform site survey of exist facilities & accessways 10 $690 2 $117 12 $807 $67.22 2 Organize estimating and data assembly procedures 3 $207 3 $176 3 $146 3 $116 2 $57 14 $700 $50.03 3 Sort and compile data and photos from site survey 2 $138 3 $176 3 $146 3 $116 4 $114 15 3688 545.89 4 Review previous cost estimate data & A/E documents 2 $138 2 $117 2 597 2 $77 1 $29 9 $457 $50.82 5 Compile data from onsite survey of existing structures 2 $138 8 S468 8 $388 4 $154 4 $114 26 $1,262 548.54 6 Examine NE design data for restoration of structures 3 $207 24 $1,404 20 $970 8 $308 3 $86 58 $2,974 $51.28 7 Research for construction materials and equipment 2 $138 4 $234 4 $194 2 $77 2 557 14 $700 549.99 8 Perform quantity surveys from design documents 3 $207 40 $2,340 40 $1,940 28 $1,078 16 $456 127 $6,021 $47.41 9 Analyze construction methods & practices for safety 2 $138 4 $234 4 $194 1 529 11 $594 $54.04 10 Prepare draft cost estimate for review by Client 1 $89 2 $117 2 S97 2 $57 7 $340 $48.57 11 Assemble data & publish final cost estimate for Client 1 $69 2 $117 2 S57 5 $243 $48.59 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 Total Staff Hours 31 94 86 50 37 298 Total Staff Cost $2,137.76 $5,499.00 $4,171.00 S1,925.00 $1,054.50 $14,787.26 $49.62 Total of Work by Position 10.4% ESTIMATE OF SURVEY CREW COSTS 3 - man Survey Crew crew days at 4 - man Survey Crew crew days at 31.5% 28.9% /day = $ /day = $ Notes: 1. This sheet is to be used by Prime Consultant to calculate the Grand Total Fee. 2. Manually enter fee from each subconsultant. Unused subconsultant rows may be hidden 3. The basis for work activity descnptions shall be the FICEIFDOT Standard Scope and Staff Hour Estimation Handbook. City of Mimi, C.I P. Form 117. ReKsed 9/15A6 16.8% 12.4% 1 -SUBTOTAL ESTIMATED FEE: (multiplier 2.9) Subconsultant Enter Name of Sub 1 Subconsultant Sub 2 Subconsultant Sub 3 Subconsultant Sub 4 Subconsultant Sub 5 2 - SUBTOTAL ESTIMATED FEE: Geotechnical Field and Lab Testing: Survey Fee (or Survey Crew Fee): Other Misc. Fee: Enter Fee Description 3 - SUBTOTAL ESTIMATED FEE: Additional Services (Allowance) Reimbursables (Allowance) GRAND TOTAL ESTIMATED FEE: $42,883.05 $42,883.05 S $42,883.05 S42,883.06 21:TtiJ889ZZEIEt/-L£56-60817-3Z0Z-8JdiNEI5Z :41 edoienu u6lgno04 ESTIMATE OF WORK EFFORT AND COST - PRIME CONSULTANT Project: Olympia Theater and Apartment Building Developer RFP Project No.: B- 30688 Description: Services under Expert Consultant Agreement Consultant Name: Richard J Heisenbottle Architects, P.A. Contract No.: 12/10/2021 Date: Estimator: Richard J Heisenbottle , Principal STAFF CLASSIFICATION Job Classification Staff Applicable Rate r Position R Heisenbottle Rate: 1 $68.96 Position 2 Juan Alcala Rate: $65.51 Position 3 Benjamin Cross Rate: $58.00 Position 4 Ansel Blanco Rate: $58.00 Position 5 Maria Carvajal Rate: $41.94 Position 6 Stephanie Michell Rate: $36.15 Position 7 Rosa Luzardo Rate: $20.00 Staff Hours By Activity Salary Cost By Activity Average Rate Per Task Work Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity 1 Prepare Request for Proposal 12 $828 80 $4,640 40 $1,446 8 $160 140 $7,074 $50.53 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 Total Staff Hours 12 80 40 8 140 Total Staff Cost $827.52 $4,640.00 $1,446.00 $160.00 $7,073.52 $50.53 Total % of Work by Position 8.6% 57.1 % ESTIMATE OF SURVEY CREW COSTS 3 - man Survey Crew: 4 - man Survey Crew: crew days at crew days at / day = $ / day = $ Notes: 1. This sheet is to be used by Prime Consultant to calculate the Grand Total Fee. 2. Manually enter fee from each subconsultant. Unused subconsultant rows may be hidden 3. The basis for work activity descriptions shall be the FICE/FDOT Standard Scope and Staff Hour Estimation Handbook. City of Miami, C.I.P. Form 117. Revised 8/15/08 28.6% 5.7% 1 - SUBTOTAL ESTIMATED FEE: (multiplier 2.9) Subconsultant: Sub 1 Subconsultant: Sub 2 Subconsultant: Sub 3 Subconsultant: Sub 4 Subconsultant: Sub 5 2 - SUBTOTAL ESTIMATED FEE: Geotechnical Field and Lab Testing: Survey Fee (or Survey Crew Fee): Other Misc. Fee: Rounding 3 - SUBTOTAL ESTIMATED FEE: Additional Services (Allowance) Reimbursables (Allowance) GRAND TOTAL ESTIMATED FEE: $20,513.21 $20,513.21 $20,513.21 $20,513.21 2a173889ZZ8£H-L£96-60817-3Z0Z-83317b89Z :01 adoIanu3 u6ign000 DocuSign Envelope ID: 25BA4FFB-202E-4B09-9537-A3B226BBF4D8 Exhibit "B" INSURANCE REQUIREMENTS, COMPLETED IRS FORM W-9, AND INDEPENDENT CONTRACTOR LETTER FROM BRIAN BYRNES TO CITY OF MIAMI INSURANCE REQUIREMENTS -EXPERT CONSULTING AGREEMENT I. Personal Automobile Liability A. Limits of Liability Bodily Injury and Property Damage Liability Limits of Liability - Split Limits$100,000.00/$300,000.00/$500,000.00 Combined $300,000.00 Endorsements Required City of Miami included as an Additional Interest II. Worker's Compensation Limits of Liability Statutory - State of Florida III. Employer's Liability A. Limits of Liability $100,000.00 for bodily injury caused by an accident, each accident $100,000.00 for bodily injury caused by disease, each employee $500,000.00 for bodily injury caused by disease, policy limit OR Provide exemption certificate from the State of Florida, Division of Workers' Compensation, and/or letter indicating the number of employees, including corporate officers. IV. Professional Liability/Errors and Omissions Coverage Each Claim General Aggregate Limit Retro date Coverage included $1,000,000.00 $1,000,000.00 The above policies shall provide the City of Miami with written notice of cancellation or material change from the insurer not less than thirty (30) days prior to any such cancellation or material change. Companies authorized to do business in the State of Florida, with the following qualifications, shall issue all insurance policies required above: The company must be rated no less than "A" as to management, and no less than "Class V" as to Financial Strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent. All policies and/or certificates of insurance are subject to review and verification by Risk Management prior to insurance approval. Page 10 of 14 DocuSign Envelope ID: 25BA4FFB-202E-4B09-9537-A3B226BBF4D8 INSURANCE ADDENDUM INSURANCE DEFINITIONS, REQUIREMENTS AND CONDITIONS The VENDOR/CONTRACTOR agrees to provide and maintain throughout the life of this Agreement, and at Vendor/Contractor's expense, insurance coverage outlined herewith as applicable insuring all operations related to the contract and any extensions thereof. Workers Compensation and Employers Liability Statutory and subject to the Laws of the State of Florida. This coverage protects against lawsuits stemming from workplace accidents. It provides for medical care to injured employees, along with compensation for lost income. Commercial General Liability It protects against accidents and injuries that occur on company property or the property of a customer. It compensates an injured person or owner of property for injuries and property damages, and the cost of defending lawsuits, including legal settlements or investigations. This policy also covers claims resulting from products exposures, libel, slander, copyright infringement and other personal and advertisement injuries. Commercial Automobile Liability It protects against liability, no fault, medical payments, uninsured and underinsured motorist claims, collision and other than collision physical damage. In addition, this policy affords coverage on autos that are hired or borrowed or non -owned for use in the business. The non -owned can be autos owned by employees or members of their households. Non -Owned Auto exposures can be endorsed or added under the Commercial General Liability Policy. Professional/Errors and Omissions Liability Used by many professionals such as engineers, lawyers, accountants, stockbrokers, financial advisers, insurance agents, court reports, dentists, nurses, and teachers. It protects against the financial effects of liability lawsuits filed by clients. It basically protects professionals who cause harm to a client due to incompetence, errors, or negligence. Umbrella Liability It protects against liability and losses after primary insurance benefits have been exhausted. This supplemental coverage kicks in only after the underlined liability policies have paid their maximum benefits. Environmental Liability It protects against the financial costs of claims of injury or damage due to pollution, and other costs of cleaning up pollutants. These policies are designed to cover both property and liability risks. Directors and Officers Liability This coverage protects against claims from stockholders, employees and clients that are also aimed individually at directors and officers. These claims typically stem from errors in judgement, breaches of duty and wrongful acts in connection with company business. Cyber Liability It protects against costs of the theft, destruction, or unauthorized use of electronic data through computer viruses or network intrusions. It also adds protection to a business against such costs if a business fails to safeguard another party's electronic data. Companies sharing data outside their internal network benefit from this coverage. Page 12 of 14 DocuSign Envelope ID: 25BA4FFB-202E-4B09-9537-A3B226BBF4D8 Commercial Property It protects against claims or damages to the insured's buildings, business personal property and personal property of others. It can also provide for Toss of business income coverage or extra expenses incurred because of physical loss by a covered peril to the insured's property. Commercial Crime It protects against loss of money, securities, and other property because of a variety of criminal acts such as employee theft or embezzlement, burglary, robbery, forgery, computer fraud, kidnapping and extortion. Crime insurance also covers money and securities against damage or destruction by almost any cause of loss, not just crime. Builders Risk It protects against damage to or destruction of buildings or other structures during their construction. Any party with a financial interest in a construction, remodeling, or repair project benefits from this coverage. Surety Bonds Surety bonds are three party contracts. The principal, the party that undertakes the obligation, pays for the issuance of a bond by a surety company. The bond provides capital to guarantee the obligation will be performed. The Obligee is the party that receives the benefit of the bond If the obligation is improperly performed. Valuable Papers It pays for the cost to reconstruct damaged or destroyed valuable papers and records. Typically defined to include almost all forms of printed documents or records with the exception of money or securities, and data and media which is usually excluded. Additional Requirements The Vendor/Contractor must furnish the City of Miami Department of Procurement and Risk Management, located at 444 S.W. 2nd Avenue Miami, Florida 33130, original certificates of insurance to be in force on the date of this Agreement, and renewal certificates of insurance thereafter. All policies indicated on the certificate must be in compliance with all Agreement requirements. The failure of the City to obtain the applicable or corresponding certificates from Contractor is not a waiver by the City of any requirements for the Vendor/Contractor. The Vendor/Contractor must furnish certificates of insurance listing the City as an additional insured. All insurance certificates must be signed, dated, and reference the City contract number. The insurance must provide for thirty (30) days prior written notice to be given to the City in the event coverage is substantially changed, canceled, or non -renewed. Any deductibles or self -insured retentions on referenced insurance coverages must be borne by Vendor/Contractor. The Vendor/Contractor further agrees to have insurers waive their rights of subrogation against the City, its employees, elected officials, agents, or representatives. The coverages and limits furnished by Vendor/Contractor in no way limit the Vendor/Contractor's liabilities and responsibilities specified within the Agreement or law. Any insurance or self-insurance programs maintained by the City shall not contribute with insurance provided by the Vendor/Contractor under the Agreement. The required insurance to be carried is not limited by any limitations expressed in the indemnification language in this Agreement or any limitation placed on the indemnity in this Agreement given as a matter of law. If the Vendor/Contractor is a joint venture or limited liability company, the insurance policies must name the joint venture or limited liability company and each of its separate constituent entities as named insureds. Page 13 of 14 DocuSign Envelope ID: 25BA4FFB-202E-4B09-9537-A3B226BBF4D8 The Vendor/Contractor must require all subcontractors to provide the insurance required herein. All subcontractors are subject to the same insurance requirements of the Vendor/Contractor unless otherwise specified in this Agreement. If the Vendor/Contractor or subcontractor desire additional coverages, the party desiring the additional coverages is responsible for the acquisition and cost. Notwithstanding any provision in the Agreement to the contrary, the City Risk Management Department maintains and reserves the right to modify, delete, alter, or change these requirements. Page 14 of 14 DocuSign Envelope ID: 25BA4FFB-202E-4B09-9537-A3B226BBF4D8 December 10, 2021 Ann -Marie Sharpe, Director Department of Risk Management City of Miami 444 S.W. 2nd Avenue, 9th Floor Miami, Florida 33130 Re: Status as Independent Contractor Dear Ms. Sharpe: In connection with my Expert Consultant Agreement ("Agreement") with the City of Miami ("City") through its City Manager's Office, I am writing to inform the City of the following: 1. I am entering into the Agreement as an Independent Contractor; and 2. I will be providing Expert Consultant Services on an as -needed basis and will not have any decision -making authority; and 3. I will not employ or subcontract from any other person in order to provide Expert Consultant Services to the City for this engagement; and 4. I am exempt from, and am not required to maintain any worker's compensation insurance coverage for myself; and 5. I am requesting and affirming that it is my instruction to you that any and all payments for the Expert Consultant Services provided in accordance with this Agreement shall be made to Richard J. Heisenbottle for Tax related consequences, if any, are solely mine and/or of the payee. If you require any further information in connection with the Agreement, please contact me at the address and telephone number provided below. Sincerely, Richard J Heisenbottle Digitally signed by Richard J Heisenbottle DN: c=US, o=R. J. Heisenbottle Architects PA, ou=A01427E000001685E2AC7350000D13D, cn=Richard J Heisenbottle Date: 2021.12.21 17:15:44 -05' 00' Richard J. Heisenbottle 2199 Ponce de Leon Blvd. Miami, FL 33157 (305) 446-7799 Richard@rjha.net Page 11 of 14 DocuSign Envelope ID: 25BA4FFB-202E-4B09-9537-A3B226BBF4D8 AC o® CERTIFICATE OF LIABILITY INSURANCE E (MM/ DATE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Butler, Buckley, Deets, Inc. 6505 Blue Lagoon Dr Suite 250 Miami FL 33126 CONTACT PHONE FAX (A/C No Ext): 305-262-0086 (A/C, No): ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # INSURER A: Phoenix Insurance Co 25623 INSURED RJHEISE-02 R.J HEISENBOTTLE ARCHITECTS PA 2199 Ponce De Leon Blvd. #400 Coral Gables FL 33134 INSURER B : Travelers Prop Casualty Co Of 25674 INSURERC: TRAVELERS CASUALTY INS CO 19046 INSURER D: UNDERWRITERS AT LLOYDS 32727 INSURER E : INSURER F: COVERAGES CERTIFICATE NUMBER: 1880709452 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICY NUMBER POLICY EFF (MM/DD/YYYY) POLICY EXP (MMIDD/YYYY) LIMITS A X COMMERCIAL GENERAL LIABILITY Y BZS064101152 12/11/2021 12/11/2022 EACH OCCURRENCE $ 2,000,000 CLAIMS -MADE X OCCUR DAMAGE TO RETED PREMISES (Ea occurrence) $ 100,000 MED EXP (Any one person) $ 5,000 PERSONAL & ADV INJURY $ 1,000,000 GEN'L X AGGREGATE POLICY OTHER: LIMIT APPLIES PRO- PRO JECT PER: LOC GENERAL AGGREGATE $ 4,000,000 PRODUCTS - COMP/OP AGG $ 2,000,000 A AUTOMOBILE X LIABILITY ANY AUTO OWNED x SCHEDULED AUTOS NON -OWNED AUTOS ONLY BZS064101152 12/11/2021 12/11/2022 COMBINED SINGLE LIMIT (Ea accident) $ 1,000,000 BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ $ B X UMBRELLA LIAB EXCESS LIAB X OCCUR CLAIMS -MADE US064101152 12/11/2021 12/11/2022 EACH OCCURRENCE $2,000,000 AGGREGATE $ 2,000,000 DED X RETENT ON $ 10 nnn $ c WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANYPROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBEREXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below Y / N NIA Y UB8J517391 12/12/2021 12/12/2022 X PER STATUTE OTH- ER E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 E.L. DISEASE - POLICY LIMIT $ 1,000,000 D Professional Liability 10143L211108 12/11/2021 12/11/2022 AGGREGATE LIMIT DEDUCTIBLE $2,000,000 2,000,000 $10,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CITY OF MIMAI IS ADDITIONAL INSURED AS REQUIRED BY WRITTEN CONTRACT. WAIVER OF SUROGATION IS IN FAVOR OF THE ADDITIONAL INSURED AS REQUIRED BY WRITTEN CONTRACT. Professional Retroactive Date: 12/11/1987 except 12/11/2011 for the limit of liability $0 / $1,000,000 excess of $1,000,000 / $1,000,000 and 12/11/2012 for the limit of liability $1,000,000 / $0 excess of $1,000,000 /$2,000,000 CERTIFICATE HOLDER CANCELLATION CITY OF MIAMI 444 SW 2ND AVE Miami FL 33130 USA SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE r /6 per- ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD DocuSign Envelope ID: 25BA4FFB-202E-4B09-9537-A3B226BBF4D8 Caseres, Luis From: Gomez Jr., Francisco (Frank) Sent: Tuesday, December 14, 2021 6:45 AM To: Caseres, Luis; Quevedo, Terry Subject: RE: COI_RJ Heisenbottle Architects Exp 12/11/2021 Good morning Luis, The COI is adequate. Thanks, Frank Gomez, PIAM, CPII Property & Casualty Manager City of Miami Risk Management (305) 416-1740 Office (305) 416-176o Fax fgomez@miamigov.com Serving, Enhancing, and Transforming our Community" From: Caseres, Luis <Lcaseres@miamigov.com> Sent: Monday, December 13, 2021 3:40 PM To: Gomez Jr., Francisco (Frank) <FGomez@miamigov.com>; Quevedo, Terry <TQuevedo@miamigov.com> Subject: COI_RJ Heisenbottle Architects Exp 12/11/2021 Good afternoon, Please review and approve. Best regards, DocuSign Envelope ID: 25BA4FFB-202E-4B09-9537-A3B226BBF4D8 Lu.+4,, Cces' Construction Procurement Assistant City of Miami Department of Procurement 444 SW 2nd Avenue, 6th Floor, Miami, FL 33130 (305) 416-1923 8 (305) 400-5335 ®Lcaseres@miamigov.com "Serving, Enhancing, and Transforming our Community" CONFIDENTIAL COMMUNICATION The information contained in this transmission may contain privileged and confidential information. It is intended only for the use of the person(s) named above. If you are not the intended recipient, you are hereby notified that any review, dissemination, distribution, or duplication of this communication is strictly prohibited. If you are not the intended recipient, please immediately contact the sender by reply e-mail and destroy all copies of the original message. Thank you. *Please Note: Due to Florida's very broad public records law, most written communications to or from City of Miami employees regarding City business are public records, available to the public and media upon request. Therefore, this e-mail communication may be subject to public disclosure. If you're not already a Vendor, click on or scan the QR Code to register as a new vendor for the City of Miami. 2 Detail by Rntity Name DocuSign Envelope ID: 25BA4FFB-202E-4B09-9537-A3B226BBF4D8 Page 1 of 2 .orida Department of State Dpinff_m of ry q,rr�- ++�� r rT / j } (rl f:/•.9"korg t 1 1 r'' � J rl I f D � f i "�� an official of Florida wthsrtr Department of State / Division of Corporations / Search Records / Search by Entity Name / DIVISION OF CORPORATIONS Detail by Entity Name Florida Profit Corporation R.J. HEISENBOTTLE ARCHITECTS, P.A. Filing Information Document Number M48770 FEI/EIN Number 59-2783815 Date Filed 03/20/1987 State FL Status ACTIVE Last Event REINSTATEMENT Event Date Filed 01/03/2019 Principal Address 2199 PONCE DE LEON BLVD 400 CORAL GABLES, FL 33134 Changed: 07/11/2008 Mailing Address 2199 PONCE DE LEON BLVD Suite 400 CORAL GABLES, FL 33134 Changed: 01/08/2015 Registered Agent Name & Address HEISENBOTTLE, RICHARD J 620 SAN SERVANDO AVENUE CORAL GABLES, FL 33134 Name Changed: 01/03/2019 Address Changed: 06/29/2000 Officer/Director Detail Name & Address Title PRES HEISENBOTTLE, RICHARD J 2199 PONCE DE LEON BLVD. SUITE400 CORAL GABLES, FL 33134 https://search. sunbiz. org/Inquiry/CorporationS earch/SearchResultDetail?inquirytype=Ent... 12/27/2021 Detail by Fiitity Name DocuSign Envelope ID: 25BA4FFB-202E-4B09-9537-A3B226BBF4D8 Page 2 of 2 Annual Reports Report Year Filed Date 2019 01/03/2019 2020 01/14/2020 2021 01/19/2021 Document Images 01/19/2021 --ANNUAL REPORT 01/14/2020 -- ANNUAL REPORT 01/03/2019 -- REINSTATEMENT 03/22/2017--ANNUAL REPORT 04/18/2016--ANNUAL REPORT 01/08/2015--ANNUAL REPORT 02/08/2014 -- ANNUAL REPORT 04/30/2013 -- ANNUAL REPORT 03/20/2012 -- ANNUAL REPORT 02/10/2011 --ANNUAL REPORT 01/05/2010 -- ANNUAL REPORT 03/25/2009 -- ANNUAL REPORT 07/11/2008 -- ANNUAL REPORT 04/10/2007 -- ANNUAL REPORT 03/23/2006 -- ANNUAL REPORT 03/03/2005--ANNUAL REPORT 03/29/2004 --ANNUAL REPORT 01/21/2003--ANNUAL REPORT 02/20/2002 -- ANNUAL REPORT 01/27/2001 --ANNUAL REPORT 06/29/2000 -- ANNUAL REPORT 04/20/1999 -- ANNUAL REPORT 04/28/1998 -- ANNUAL REPORT 02/04/1997 -- ANNUAL REPORT 01/29/1996 -- ANNUAL REPORT 06/29/1995 -- ANNUAL REPORT View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format Florida Department of State, Division of Corporations https://search. sunbiz. org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=Ent... 12/27/2021 Olivera, Rosemary From: Caseres, Luis Sent: Friday, January 7, 2022 7:56 AM To: McGinnis, Lai -Wan; Badia, Hector; Darrington, Mario; Cabrera, Paola Cc: Cambridge, Susan; Barr, Thomas; Ponassi Boutureira, Fernando; Perez-Codina, Luis; Velez, Pablo; Hannon, Todd; Lee, Denise; Olivera, Rosemary Subject: Document Distribution - Expert Consulting Agreement between COM and Richard J. Heisenbottle Attachments: Expert Consulting Agreement - RJ Heisenbottle.pdf Good afternoon All: Lai -Wan: Attached for your records is a scanned copy of the document described below, which was duly executed by all appropriate parties. Thank you. Paola You may now close this Matter ID 21-3000 Todd Please find attached the fully executed copy of agreement that is to be considered an original agreement for your records. Document Type: Expert Consultant Agreement First Party: City of Miami Second Party: Richard J. Heisenbottle Program/Purpose: Expert Consulting Agreement between COM and Richard J. Heisenbottle Effective Date: 01/06/2022 Best regards, i LuA.- Caere - Construction Procurement Assistant City of Miami Department of Procurement 444 SW 2nd Avenue, 6th Floor, Miami, FL 33130 (305) 416-1923 g (305) 400-5335 ®Lcaseres©miamigov.com "Serving, Enhancing, and Transforming our Community" CONFIDENTIAL COMMUNICATION The information contained in this transmission may contain privileged and confidential information. It is intended only for the use of the person(s) named above. If you are not the intended recipient, you are hereby notified that any review, dissemination, distribution, or duplication of this communication is strictly prohibited. If you are not the intended recipient, please immediately contact the sender by reply e-mail and destroy all copies of the original message. Thank you. *Please Note: Due to Florida's very broad public records law, most written communications to or from City of Miami employees regarding City business are public records, available to the public and media upon request. Therefore, this e-mail communication may be subject to public disclosure. If you're not already a Vendor, click on or scan the QR Code to register as a new vendor for the City of Miami. 2