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HomeMy WebLinkAbout23737AGREEMENT INFORMATION AGREEMENT NUMBER 23737 NAME/TYPE OF AGREEMENT CMA ENTERPRISE INCORPORATED DESCRIPTION RESIDENTIAL BULKY WASTE ASSESSMENT/CLARIFICATION & SCOPE OF INTENDED OUTCOMES/MATTER ID: 21-2945 EFFECTIVE DATE ATTESTED BY TODD B. HANNON ATTESTED DATE 12/10/2021 DATE RECEIVED FROM ISSUING DEPT. 12/11/2021 NOTE DOCUSIGN AGREEMENT BY EMAIL DocuSign Envelope ID: A24FC767-E0E9-4CC1-AE26-6DE951A4BEA1 CITY OF MIAMI DOCUMENT ROUTING FORM ORIGINATING DEPARTMENT: Department of Procurement DEPT. CONTACT PERSON: Aimee Gandarilla EXT. 1906 NAME OF OTHER CONTRACTUAL PARTY/ENTITY: CMA Enterprise Incorprated IS THIS AGREEMENT A RESULT OF A COMPETITIVE PROCUREMENT PROCESS? TOTAL CONTRACT AMOUNT: $ FUNDING INVOLVED? TYPE OF AGREEMENT: ❑ MANAGEMENT AGREEMENT ❑ PROFESSIONAL SERVICES AGREEMENT ❑ GRANT AGREEMENT ❑ EXPERT CONSULTANT AGREEMENT ❑ LICENSE AGREEMENT YES YES ❑ PUBLIC WORKS AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ INTER -LOCAL AGREEMENT ❑ LEASE AGREEMENT ❑ PURCHASE OR SALE AGREEMENT NO NO OTHER: (PLEASE SPECIFY) engagement letter PURPOSE OF ITEM (BRIEF SUMMARY): Bulky Waste Disposal Costing Study IFQ 1382386 — SCOPE AND DELIVERABLES COMMISSION APPROVAL DATE: FILE ID: ENACTMENT NO.: IF THIS DOES NOT REQUIRE COMMISSION APPROVAL, PLEASE EXPLAIN: ROUTING INFORMATION Date PLEASE PRINT AND SIGN DIRECTOR OF PROCUREMENT/CHIEF PROCUREMENT OFFICER PR22037 December 2, 2021 Annie Perez, CPPO I 10:29: Do€ii4+tlby: SIGNATURE: gtaissa (, WI& A280365Afi886d86 RISK MANAGEMENT December 2, 2021 Ann -Marie Sharpe I 10:33:08 EST DocuSignetl by: SIGNATURE: Fro& lewvy CITY ATTORNEY Matter 21-2499 December 6, 2021 Victoria Mendez 10:38:4 Tgnegby: SIGNATURE:= k 69 4F02A58BCB4C6.. ASSISTANT CITY MANAGER, CHIEF FINANCIAL OFFICER December 8, 2021 Fernando Casamayor I 12: 33:cy, SIGNATURE 2]45D]2EC6E1406.. ASSISTANT CITY MANAGER, CHIEF OF OPERATIONS Natasha Colebrook -Williams SIGNATURE: DEPUTY CITY MANAGER Nzeribe Ihekwaba, Ph.D., PE SIGNATURE: CITY MANAGER December 8, 2021 Arthur Norie a V I 18:12:03 EST , SIGNATURE: Q.vflu,r Nsvitoy `850CF.372D042A CITY CLERK December 10, 20T19dY F%1131 EST 000usignea ey: SIGNATURE: EG:1_0-8-L--- E46D]560DCF1459... PLEASE ATTACH THIS ROUTING FORM TO ALL DOCUMENTS THAT REQUIRE EXECUTION BY THE CITY MANAGER DocuSign Envelope ID: A24FC767-E0E9-4CC1-AE26-6DE951A4BEA1 City of Miami Office of the City Attorney Legal Services Request To: Office of the City Attorney From: Tahlia Gray Contact Person Procurement Analyst Title 11/30/2021 Date: Procurement Requesting Client (305) 416-1912 Telephone Legal Service Requested: matter 21-2499: Bulky Waste Disposal Costing Study IFQ 1382386 — SCOPE AND DELIVERABLES Complete form and forward to the Office of the City Attorney or e-mail to Legal Services. Do not assume that the Office of the City Attorney knows the background of the question and/or issue, such as opinions on the same or similar issues, the existence of relevant memos, correspondence, etc. Please attach to this form and/or e-mail all pertinent information relating to the subject. Once your request has been assigned, an e-mail will be sent to you with the Assigned Attorney's name and the issued matter identification number. All attorneys in the Office of the City Attorney shall fully comply with the Rules Regulating the Florida Bar. For Legal Services requesting an opinion from the Office of the City Attorney: FlIssue opinion in writing. nPublish opinion after issuance. Authorized by: Yadissa Calderon Date response requested by: BELOW PORTION TO BE COMPLETED BY THE OFFICE OF THE CITY ATTORNEY Assigned Attorney: Date: File No. Approved by: Ultimate Client: Comments: D / R Date: Type: Matrix: Category: Copy returned to Requesting Client Copy to Ultimate Client rev. 04/14/2017 DocuSign Envelope ID: A24FC767-E0E9-4CC1-AE26-6DE951A4BEA1 October 1, 2021 Ms. Jennifer Moy Assistant Director City of Miami Solid Waste Dept Via email: jmoy@miamigove.com Re: Clarification of Scope and Intended Outcomes Dear Ms. Moy: As a follow up to our meeting on September 29, 2021, the content attached represents the most recent update to the scope of engagement for the Residential (Bulky) Waste Assessment. Recommendations of Cost Recovery and allocations are included in the Scope of Work deliverables and clearly spelled out in this version of the scope. A timeline was also provided that complies with the specified period for completion of the engagement. To ensure that Solid Waste concurs with the scope of work submitted and currently being followed, please indicate by signing on the Acknowledgement Page provided in this communique. This correspondence will become an integral part of our engagement documentation. Frank Van Vliet and Carlos Pulido are willing to meet with you as I, to discuss this document and make sure all details related to the scope are clarified. If you should have any additional questions, please contact our Team Project Manager, Carlos Pulido at his cell phone, 703-975-9532 or myself at 786-423- 0155. Kindest regards, Gail P. Birks, EMBA, LMBB, IATA President/CEO Mediator Cc: Wade Sanders, Director Shaaron Grayson Vanessa Giron 2417 Laurel Oak Lanrl, Davie Florida 33325 Ok: (954) 4 6-.3525 Fax: (954) 570 )505 www.c-rna-ant.€ M1 crrna[ rn,a-fnt.c:t]m DocuSign Envelope ID: A24FC767-E0E9-4CC1-AE26-6DE951A4BEA1 Acknowledgement We have reviewed and accept the Scope of Work and Timeline for the City Bulk Waste Study for Multi -Residential Areas. Please provide the authorized signors in the designated space. Authorized Signor Date Authorized Signor Date Authorized Signor Date DocuSign Envelope ID: A24FC767-E0E9-4CC1-AE26-6DE951A4BEA1 [...Signed by: Docuslgnetl by: 2700000010244E7 r04A".a.do CC... Anne Marie Sharpe, Director Victoria Mendez Matter 21-2945 Counterparts; Electronic Signatures: This Agreement may be executed in counterparts, each of which shall be an original as against either Party whose signature appears thereon, but all of which taken together shall constitute but one and the same instrument. An executed facsimile or electronic scanned copy of this Agreement shall have the same force and effect as an original. The parties shall be entitled to sign and transmit an electronic signature on this Agreement (whether by facsimile, PDF or other email transmission), which signature shall be binding on the party whose name is contained therein. Any party providing an electronic signature agrees to promptly execute and deliver to the other parties an original signed Agreement upon request. IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed by their respective officials thereunto duly authorized, this the day and year above written. Attest: City of Miami, a municipal corporation: rpocusIgnea by: C40D700oDCr1490_. Todd B. Hannon City Clerk DocuSigned by: CDocuslgnea by: AbnA.. 850CFBC372DD42A... Arthur Noriega V City Manager Approved as to Insurance Approved as to Form and Requirements: Correctness: f—DS Pr. Risk Management City Attorney 12/4/21 DocuSign Envelope ID: A24FC767-E0E9-4CC1-AE26-6DE951A4BEA1 October 1, 2021 Bulky Waste Disposal Costing Study (IFQ) # 1382386 — SCOPE AND DELIVERABLES PROJECT SCOPE In chapter 3 paragraph 1 of IFQ 1382386 it is stated that the selected consulting firm shall: " ... perform a detailed analysis to determine the costs required, to provide bulky waste disposal to a variety of multi -unit residential buildings throughout the City. A resolution of the Miami City Commission requested that the City Manager conduct a study to determine the cost of providing city bulky waste pick- up services once a week to multi -unit residential properties and report back to the City Commission. In addition, the Successful Proposer shall assess the cost for the private commercial haulers to provide said same bulky waste pick-up services to multi -residential properties. As part of the study, it would be important to determine the differing impact between adding buildings with. • four (4) to twelve (12) residential units • thirteen (13) to fifty (50) residential units • over fifty (50) residential units" During the interviews we have conducted we have defined the scope in more detail by considering the following: • Detailed analysis. The costing method applied will be a simplified activity -based costing as it will give best insights in the required additional resources for offering bulky waste to multi -unit residential buildings. It also provides a good understanding, and therefore justification, for how the fee is determined. • Cost. The cost can be interpreted from the perspective of the consumer, owner/residents, and from the perspective of Solid Waste Division. We concluded the following: ■ Owner. The cost study provide input to determine a fee for bulky waste disposal at residential buildings with 4 or units; ■ Solid Waste. The cost study provide information on a) what investments are needed and b) what the incremental yearly cost will be for offering the bulky waste disposal for the three scenarios, see below. • Cost base. It was decided to use the 2021 numbers, October 2020 till July 2021, as the basis for the cost analysis. The numbers will be extrapolated to represent full year numbers. • Multi -unit residential properties. The cost analysis will not be limited to bulky waste from residents but will also cover the bulky waste disposal of any business owner that is located inside the multi -residential property. • Differing impact. This is interpreted as the variations in the cost, see above • 5 scenarios. The scenarios that will be completed for the City of Miami are: o 1) adding buildings with four (4) to twelve (12) residential units; DocuSign Envelope ID: A24FC767-E0E9-4CC1-AE26-6DE951A4BEA1 o 2) adding buildings with thirteen (13) to fifty (50) residential units; o 3) adding buildings with over fifty (50) residential units; o 4) adding buildings with four (4) to fifty (50) residential units; o 5) adding all buildings with four (4) or more residential units. • Cost for the private commercial haulers. The outcome of the cost study can be used as a reference for commercial haulers quotes. Calls will be made to commercial haulers to obtain quote estimates on how much they would bill the City of Miami to pick up the bulky trash once a week for the scenarios described above. It is important to mention that these quotes will be estimates or ranges since a thorough process including the completion of an RFP (Request for Proposal) would have to be conducted in order to obtain a more accurate cost. Optional: 1. Update the model with the full year 2021 numbers. 2. A more detailed activity -based costing analysis to identify operational improvements. 3. A more specific market assessment of the commercial haulers offerings Note: These services are not included in this agreement, but are offered in case the City of Miami is interested in doing follow up work related to this project. PROJECT DELIVERABLES After understanding details related to the scope of the project and having several interviews with key personnel from the Department of Solid Waste for the City of Miami, we have defined the following deliverables as part of the Bulky Waste Costing Study. 1. Project Mobilization, Data Collection and Analysis • Detailed Scope and Deliverables Definition This document includes a description of the detailed scope for the project according to what the IFQ states and feedback or additional information provided by the Director of Solid Waste. Also, it will include a detailed list of all the deliverables that will be submitted throughout the course of the project. 2. Cost Model Definition • Cost Base to be Included in Model The Cost Base will include the total costs and expenses from all the areas of the organization that would be the starting point for the creation of the model. We will allocate all costs to the services but that we will detail the trash related cost in more detail. • List of Activities and Processes The methodology we will be using for the creation of the model is Activity -Based Costing, where a cause -and -effect relationship can be reflected in the work conducted, the resources consumed, and the DocuSign Envelope ID: A24FC767-E0E9-4CC1-AE26-6DE951A4BEA1 J services provided to the residents of the City of Miami. As a result, more relevant cost results can be delivered. Consequently, a list of activities and processes from all areas of the Solid Waste Department that will be part of the costing model will be submitted for review. • List of Services and Multi Residential Buildings A list of Services and Multi Residential Buildings will be defined after discussing details of what should be included in the model. All costs and expenses related Bulky Waste pickup will be assigned to these services and Multi Residential Buildings. 3. Validate and Analyze Results • Draft of Costing Model A draft of the costing model will be shown to users at this point. This draft will include the following elements: • Cost Base related to Bulky Waste Pickup Services • Cost of Processes and Activities • Initial costs of services and Multi Residential Buildings • Basic reports to show all these results 4. Create Scenarios/Projections for Cost Optimization • Draft of Costing Model with 3 scenarios This draft version of the Costing Model will include the 3 scenarios as defined in the scope of the project and 2 more additional scenarios including cumulative/incremental data related to the number of units: • 1) adding buildings with four (4) to twelve (12) residential units; • 2) adding buildings with four (4) to fifty (50) residential units; • 3) adding buildings with four (4) or more residential units; • 4) adding buildings with four (4) to fifty (50) residential units; • 5) adding all buildings with four (4) or more residential units. 5. Validate and Analyze Results 2 • Final Version of Model and Reports After review sessions with different people from the organization and adjustments to the model, we will show the final version of the model and different reports related to all the results included in the model. • Detailed cost analysis for each of the 3 scenarios After the completion of the model and the creation of all the scenarios, we will submit the cost analysis related to the 3 scenarios. This cost analysis will include the following: • Detailed costs related to the 5 scenarios DocuSign Envelope ID: A24FC767-E0E9-4CC1-AE26-6DE951A4BEA1 • Resources/investments needed to cover the added effort related to the 5 new scenarios • Cost per residential unit that can be used for fee setting purposes • Impact of loss of revenue related to the implementation of new services; e.g. No more citations or tickets for illegal dumping since these would become new customers • Next steps and analysis DocuSign Envelope ID: A24FC767-E0E9-4CC1-AE26-6DE951A4BEA1 Aug-23 Aug-30 6-Sep 13-Sep 20-Sep 27-Sep 4-Oct 11 Oct 18-Oct 25-Oct 1-Nov 8-Nov City of Miami - Solid Waste Semi Bulk Week 1 Week 2 Week 3 Week 4 Week 5 Week 6 Week 7 Week 8 Week 9 Week 10 Week 11 Week 12 DELIVERABLES Project Mobilization, Data Collection and Analysis 1 Start, kickoff, scope, goals, planning Deliverables, Analyses, Report, data availability assessment Cost Model Definition 2 Financials and Resources. Data and interviews. Operational data Collection. Map Operations, identify key activities, 3 Interview 1, Tour, Interview 2 Identify new pickup locations 4 Identify different options for semi bulk pickup Define new services Validate and Analyse Results 1 5 Run model and allocate cost Assess impact on existing SW business Create scenarios/Projections for Cost Optimization 6 Tune Model and run for 3 scenarios Validate and Analyse Results 2 7 Run reports and analyses, discuss outcomes Prepare final presentation and handover Detailed Scope and Deliverable Definition Cost Base to be included in Model List of Activities and Processes List of Services and Possible Multi Residential Buildings Draft of Costing Model Draft of Costing Model with 3 scenarios Final version of Model and Reports Doc IJIy11 CI IVCIUpC IU. /1L4r1.4 Of-CUCU-41'1' I-HCLO-01./C:) I/14DC/11 IZ CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 08/06/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATIONIS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER MARSH & MCLENNAN AGENCY LLC/PHS 22270718 The Hartford Business Service Center 3600 Wiseman Blvd San Antonio, TX 78251 CONTACT NAME: PHONE (800) 417-6635 (A/C, No, Ext): FAX (888) 443-6112 (A/C, No): E-MAIL ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC# INSURED CMA ENTERPRISE INCORPORATED 207 LAUREL OAK LN STE B FORT LAUDERDALE FL 33325-6725 INSURERA: Sentinel Insurance Company Ltd. 11000 INSURER B: INSURER C: INSURER D : INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSR SUBR WVD POLICY NUMBER POLICY EFF (MM/DD/YYYY) POLICY EXP (MM/DD/YYYY) LIMITS A COMMERCIAL GENERAL X LIABILITY OCCUR X 22 SBM A < ` J O( O 1\ VL rp8/15/2021 08/15/2022 EACH OCCURRENCE $2,000,000\/' CLAIMS -MADE DAMAGE TO RENTED PREMISES (Ea occurrence) $1,000,000 X General Liability MED EXP (Any one person) $10,000 PERSONAL & ADV INJURY $2,000,000 GEN'L AGGREGATE POLICY OTHER: LIMIT APPLIES PRO - PER: GENERAL AGGREGATE $4,000,000 LOC PRODUCTS - COMP/OPAGG $4,000,000 A AUTOMOBILE AUTOMOBILE — _ X — LIABILITY ANY AUTO ALL OWNED AUTOS HIRED AUTOS SCHEDULED AUTOS NON -OWNED AUTOS X4? `/�L �('' �� ` O 22 SBM AH3770 08/15/2021 08/15/2022 COMBINED SINGLE LIMIT (Ea accident) $2'000'000 BODILY INJURY (Per person) BODILY INJURY (Per accident) X PROPERTY DAMAGE (Per accident) A X UMBRELLA LIAB EXCESS LIAB X OCCUR CLAIMS- MADE X 22 SBM AH3770 08/15/2021 08/15/2022 EACH OCCURRENCE $1,000,000 AGGREGATE $1,000,000 DED X RETENTION $ 10,000 WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY Y/N PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below N/A PER OTH- STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE -EA EMPLOYEE E.L. DISEASE - POLICY LIMIT A DATA BREACH - DEFENSE & LIAB COVG 22 SBM AH3770 08/15/2021 08/15/2022 Limit $50,000 DESCRIPTION OF OPERATIONS /LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Those usual to the Insured's Operations. RFQ - 501331,5. CERTIFICATE HOLDER CANCELLATION City of Miami Procurement Department 444 SW 2ND AVE FL 6 MIAMI FL 33130-1910 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD DocuSign Envelope ID: A24FC767-E0E9-4CC1-AE26-6DE951A4BEA1 JIMMY PATRONIS CHIEF FINANCIAL OFFICER STATE OF FLORIDA DEPARTMENT OF FINANCIAL SERVICES DIVISION OF WORKERS' COMPENSATION * * CERTIFICATE OF ELECTION TO BE EXEMPT FROM FLORIDA WORKERS' COMPENSATION LAW NON -CONSTRUCTION INDUSTRY EXEMPTION This certifies that the individual listed below has elected to be exempt from Florida Workers' Compensation law. EFFECTIVE DATE: 8/9/2021 EXPIRATION DATE: 8/9/2023 PERSON: GAIL P BIRKS EMAIL: CMA@CMA-ENT.COM FEIN: 650206560 BUSINESS NAME AND ADDRESS: CMA ENTERPRISE INCORPORATED 45, 207 LAUREL OAK LANE, STE. B FORT LAUDERDALE, FL 33325 ('dO SCOPE OF BUSINESS OR TRADE: VEmployees & Clerical 9/' College: Professional /.O O (V, 1\O IMPORTANT: Pursuant to subsection 440.05(14), F.S., an officrporawho elects exemption from this chapter by filing a certificate of election under this section may not recover benefits or compensation under pter. Pursuant to subsection 440.05(12), F.S., Certificates of election to be exempt issued under subsection (3) shall apply only to the corporate offi d on the notice of election to be exempt and apply only within the scope of the business or trade listed on the notice of election to be exempt. Purs n subsection 440.05(13), F.S., notices of election to be exempt and certificates of election to be exempt shall be subject to revocation if, at any time afte ling of the notice or the issuance of the certificate, the person named on the notice or certificate no longer meets the requirements of this section for issu ce of a certificate. The department shall revoke a certificate at any time for failure of the person named on the certificate to meet the requirements of this section. DFS-F2-DWC-252 CERTIFICATE OF ELECTION TO BE EXEMPT REVISED 08-13 E01394923 QUESTIONS? (850) 413-1609 DocuSign Envelope ID: A24FC767-E0E9-4CC1-AE26-6DE951A4BEA1 :NCY CUSTOMER ID: LOC#: ADDITIONAL REMARKS SCHEDULE Page 2 of 2 AGENCY MARSH & MCLENNAN AGENCY LLC/PHS NAMED INSURED CMA ENTERPRISE INCORPORATED 207 LAUREL OAK LN STE B FORT LAUDERDALE FL 33325-6725 POLICY NUMBER SEE ACORD 25 CARRIER SEE ACORD 25 NAIC CODE EFFECTIVE DATE: SEE ACORD 25 ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM FORM NUMBER: ACORD 25 FORM TITLE: CERTIFICATE OF LIABILITY INSURANCE The City of Miami is listed as an Additional Insured per the Business Liability Coverage Form SS0008, the Hired Auto and Non Owned Auto Endorsement SS0438, and the Umbrella Liability Provisions Form SX8002, attached to this policy. Notice of Cancellation will be provided in accordance with Form SS1224, attached to this policy. Coverage is primary and noncontributory per the Business Liability Coverage Form SS0008, attached to this policy. ACORD 101 (2014/01) © 2014 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Uocusign Envelope ID: A241-G/6/-EUE9-4UU1-AE26-6UEBb1A413EA1 fig—VICE/ ig-VE/ CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 8/6/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER MMA LLC, HIGH POINT SBU 1400 EASTCHESTER DR HIGH POINT NC 27265 CONTACT NAME: E (A/CC,N o. Ext): (866) 539-0725 FAX No): (866) 828-2424 ADDARESS: Certificate@Hanover.com INSURER(S)AFFORDING COVERAGE NAIC# INSURER A : Hanover Insurance Co 22292 INSURED CMA ENTERPRISE INCORPORATED 207 LAUREL OAK LANE STE B FORT LAUDERDALE FL 33325 INSURER B : INSURER C : INSURER D : INSURER E : INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED Y PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WLIMITS VD POLICY NUMBER POLIC F (MMID POLICY EXP (MM/DD/YYYY) COMMERCIAL GENERAL LIABILITY /''�O VPERSONAL O O I\ EACH OCCURRENCE $ CLAIMS -MADE OCCUR DAMAGE RETED PREMISES O(Ea occurrrence) $ MED EXP (Any one person) $ & ADV INJURY $ GEN'L AGGREGATE POLICY OTHER: LIMIT APPLIES PRO- JECT PER: GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ $ _LOC AUTOMOBILE LIABILITY ANY AUTO OWNED AUTOS ONLY HIRED AUTOS ONLY SCHEDULED AUTOS NON -OWNED AUTOS ONLY V �O 2 C ^�C` _ C J O COMBINED SINGLE LIMIT (Ea accident) $ BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ $ UMBRELLA LIAB EXCESS LIAB _OCCURISZ CLAIMS -MADE EACH OCCURRENCE $ AGGREGATE $ DED RETENTION $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANYPROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBEREXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below Y / N N/A PER STATUTE OTH- ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ A Professional Liability N N LH6 H006018 02 08/15/2021 08/15/2022 Claims -Made: $1M Ea Claim/$1M Agg DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION CITY OF MIAMI PROCUREMENT DEPARTMENT 444 SW 2 AVE 6TH FLOOR MIAMI I FL 33130 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE 7 ,,� 111� -Q 4UL!\ ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD DocuSign Envelope ID: A24FC767-E0E9-4CC1-AE26-6DE951A4BEA1 ACRO O® CERTIFICATE OF LIABILITY INSURANCE DATE IMM/DDRYYY) 8/62021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION 15 WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER MMA LLC, HIGH POINT SBU 1400 EASTCHESTER DR HIGH POINT NC 27265 CONTACT NAME: 005 4 pm (866) 539-0725 I {A/C, No): (866) 828-2424 E-MADDRESS: Certificate@Hanover com INSURERIS)AFFOROING COVERAGE NAIL# INSURER A: Hanover Insurance Co 22292 INSURED CMA ENTERPRISE INCORPORATED 207 LAUREL OAK LANE STE B FORT LAUDERDALE FL 33325 INSURER B INSURER C : INSURER 0 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED_ NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS INSR LTR TYPE OF HSURANCE ADDL NSD SUER won POIJCY NUMBER POLCYEFF (MM/DDIYYYY) POLICYEXP (MMND/YYYY) LIMBS C069ERCIALGENBIALLIABILTIY OCCUR EACH OCCURRENCE $ 1 CLNMS-MADE DAMAGE 10 RENTED PREMISES (Ea occurrence) $ MED EXP (My one person) $ PERSONAL& ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: POLICY jEqCaT LOC OTHER: GENERALAGGREGATE $ PRODUCTS - COMP/OP AGG $ $ AUTOMOBILE LIABILITY ANY AUTO OWNED AUTOS ONLY 1ERFD _ _ SCHEDULED AUTOS NON -OWNED AUTOS ONLY COMBINED SINGLE OMIT (Ea accident) $ BODILY INJURY (Per person) $ ILY INJURY (Per accident) $ TY DAMAGE 0 $ $ UMBRELLA LIAB EXCESS OAB ^ OCCUR CLAIMS -MADE ( " v OCCILtRENCE $ AGGREGATE $ DED I I RETENTIONS $ WORKERS COMPENSATION ANDEMPLOYERS'LJABILNY ANYPROPRIETOR/PARTNERIEXECUTIVE OFFICERIMEMBEREXCLUDED? (Mandatory in NH) If yes describe uncler DESCRIPTION OE OPERATIONS T/N NIA /^� V ppEEpR GTH- ISTATDTE ER EL EACH ACCIDENT $ ■ F1. DISEASE- EA EMPLOYEE $ below ElrySPASF-POLICYUMD $s A Professional Liability N N LH6 H006018 O 08/1 152021 Clams -Made: VIM Ea Claim/S1M Agg DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD let al e, may space brequired) Ve mote Q� O� CERTIFICATE HOLDER CANCELLATION I CITY OF MIAMI PROCUREMENT DEPARTMENT 444 SW 2 AVE 6TH FLOOR MIAMI N FLIAMI 33130 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. a1T/ORIZED REPRESENTATIVE 1I I� t•i.11 `,'� ACORD 26 (2016/03) €)1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Page 3 of certificates for cma . Refer to line Current certificate for E&O «A» DocuSign Envelope ID: A24FC767-E0E9-4CC1-AE26-6DE951A4BEA1 I. Commercial General Liability A. Limits of Liability Bodily Injury and Property Damage Liability Each Occurrence General Aggregate Limit Personal and Adv. Injury Products/Completed Operations $1,000,000 $2,000,000 $1,000,000 $1,000,000 B. Endorsements Required City of Miami included as an Additional Insured Primary and Non Contributory Endorsement Contingent and Contractual Liability (ISO FORM) Premises and Operations (ISO FORM) II. Business Automobile Liability A. Limits of Liability Bodily Injury and Property Damage Lia Combined Single Limit Any Auto Including Hired, Borrowed or e Any One Accident Q Q B. Endorsements Required City of Miami included as an Additional Insured III. Worker's Compensation Limits of Liability Statutory -State of Florida Waiver of Subrogation TV. Employer's Liability A. Limits of Liability Request for Qualifications (RFQ) 501331,5 G, V V A bil) 251/ O jAol 00,000 Page 29 of 40 DocuSign Envelope ID: A24FC767-E0E9-4CC1-AE26-6DE951A4BEA1 Request for Qualifications (RFQ) 501331,5 $1,000,000 for bodily injury caused by an accident, each accident $1,000,000 for bodily injury caused by disease, each employee $1,000,000 for bodily injury caused by disease, policy limit V. Professional/Error's & Omissions Liability Combined Single Limit Each Claim General Aggregate Limit Retro Date Included VI. Umbrella Liability A. Limits of Liability Each Occurrence Policy Aggregate $ 1,000,000 $ 1,000,000 $1,000,000 $1,000,000 City of Miami listed as an additional insured Excess Form over all applicable liability policies The above policies shall provide the City of from the insurer not less than (30) days p Companies authorized to do business 'ta insurance policies required above: S. The company must be rated no less than "A" as to management, and no less than "Class V" as to Financial Strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick City, New Jersey, or its equivalent. All policies and /or certificates of insurance are subject to review and verification by Risk Management prior to insurance approval. ith en notice of cancellation or material change t4 cancellation or material change. • lorida, with the following qualifications, shall issue all BINDERS ARE UNACCEPTABLE. The insurance coverage required shall include those classifications, as listed in standard liability insurance manuals, which most nearly reflect the operations of the bidder. All insurance policies required above shall be issued by companies authorized to do business under the laws of the State of Florida, with the following qualifications: The Company must be rated no less than "A" as to management, and no less than "Class V" as to financial strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent. All policies and/or certificates of insurance are subject to review and verification by Risk Management prior to insurance approval. Page 30 of 40 DocuSign Envelope ID: A24FC767-E0E9-4CC1-AE26-6DE951A4BEA1 Request for Qualifications (RFQ) 501331,5 Certificates will indicate no modification or change in insurance shall be made without thirty (30) days written advance notice to the certificate holder. NOTE: CITY RFQ NUMBER AND/OR TITLE OF RFQ MUST APPEAR ON EACH CERTIFICATE. Compliance with the foregoing requirements shall not relieve the selected Proposer of his liability and obligation under this section or under any other section of this Agreement. --If insurance certificates are scheduled to expire during the contractual period, the selected Proposer shall be responsible for submitting new or renewed insurance certificates to the City at a minimum of ten (10) calendar days in advance of such expiration. --In the event that expired certificates are not replaced with new or renewed certificates which cover the contractual period, the City shall: (4) Suspend the contract until such time as the new or renewed certificates are received by the City in the manner prescribed in the RFQ. (5) The City may, at its sole discretion, terminate this contract for cause and seek re -procurement damages from the Bidder in conjunction with the General and Special Terms and Conditions of the RFQ. The selected Proposer shall be responsible for assuring that the insura e ificates required in conjunction with this Section remain in force for the duration of the contractual perio ding any and all option terms that may be granted to the selected Proposer. O` 2.11. PRE-BID/PRE-PROPOSAL CONFERENCE <P None (<'$) (-15 2.12. CONTRACT ADMINISTRATOR O ►\O Upon award of a Work Order, the sele opoOtfall report and word directly with the Contract Administrator of the applicable project. 2.13. SUBCONTRACTOR(S) rSUBCONSULTANT(S) A Sub -Consultant, herein known as Sub-Contractor(s) is an individual or firm contracted by the Proposer or Proposer's firm to assist in the performance of services required under Work Orders as a result of this Solicitation. A Sub -Contractor shall be paid through Proposer or Proposer's firm and not paid directly by the City. Sub -Contractors are allowed by the City in the performance of the services delineated within Work Orders. Proposer must clearly reflect in its Proposal the major Sub -Contractors to be utilized in the performance of required services. The City retains the right to accept or reject any Sub -Contractors proposed in the response of selected Proposer or prior to contract execution. Any and all liabilities regarding the use of a Sub -Contractor shall be home solely by the selected Proposer and insurance for each Sub -Contractors must be maintained in good standing and approved by the City throughout the duration of the Contract. Neither selected Proposer nor any of its Sub -Contractors are considered to be employees or agents of the City. Failure to list all Sub -Contractors and provide the required information may disqualify any proposed Sub -Contractors from performing work under any Work Orders. Proposers shall include in their Responses the requested Sub -Contractor information and include all relevant information required of the Proposer. In addition, within five (5) working days after the identification of the award of a Work Order to the selected Proposer, the selected Proposer shall provide a list confirming the Sub -Contractors Page 31 of 40 DocuSign Envelope ID: A24FC767-E0E9-4CC1-AE26-6DE951A4BEA1 �1ail -Carbonell, Aileen -Outlook RE: PROCUREMENT INSURANCE REVIEW FOR CMA ENTERPRISE INCORPORATED COI Gomez Jr., Francisco (Frank) <FGomez@miamigov.com> Tue 8/10/2021 9:16 AM To: Carbonell, Aileen <ACarbonell@miamigov.com> Cc: Quevedo, Terry <TQuevedo@miamigov.com> Good morning Aileen, The PL COI Is fine. Thanks, Frank Gomez, PIAM, CPI I Property & Casualty Manager City of Miami Risk Management (3o5) 416-174o Office (3o5) 416-176o Fax fgomez@miarnigov.com "Serving, Enhancing, and Transforming our Community" From: Carbonell, Aileen <ACarbonell@miamigov.com> Sent: Tuesday, August 10, 2021 9:00 AM To: Gomez Jr., Francisco (Frank) <FGomez@miamigov.com> Cc: Quevedo, Terry <TQuevedo@miamigov.com> Subject: RE: PROCUREMENT INSURANCE REVIEW FOR CMA ENTERPRISE INCORPORATED COI Good morning, Please see attached Professional Liability for your review. Thank you. Should you have any questions or concerns, please do not hesitate to contact me at information listed below. Kind regards, https://outlook.office365.com/mail/deeplink?popoutv2=1&version=20210802002.12 1/4 DocuSign Envelope ID: A24FC767-E0E9-4CC1-AE26-6DE951A4BEA1 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Arthur Noriega V City Manager FROM: Annie Perez, CPPO, Director Department of Procurement ENCLOSURES: Recommendation to Negotiate Memo; Score Sheets DATE: August 9, 2021 FILE: SUBJECT: City Bulk Waste Study for Multi - Residential Areas — Recommendation of Award for Invitation for Quote (IFQ) 1382386 RECOMMENDATION: Based on the findings below, the Department of Procurement ("Procurement") hereby recommends award of IFQ 1382386 to CMA Enterprises, Inc. ("CMA"), the sole responsive and responsible proposer to provide a City bulk waste study for multi -residential areas for the Department of Solid Waste. The awarded vendor, work order terms, and amount are shown below. IFQ No./Title: IFQ 1382386, City Bulk Waste Study for Multi -Residential Areas Project Amount: $156,250.00 Contract Terms: Upon completion of the project. Recommended Vendor: Awardee Address Principal CMA Enterprises, Inc. 207 Laurel Oak Lane, Ste. B Davie, FL 33325 Gail Birks On June 29, 2021, an IFQ was issued amongst the pool members from the Miscellaneous Management Advisory Consulting Services Pool of pre -qualified consultants, Contract No. 501331. One (1) proposal was received in response to the IFQ. A Review Team completed the review and evaluation of the proposal, following the guidelines published in the solicitation and determined that CMA was a qualified, responsive, and responsible proposer. Approval of this recommended award is requested. Your signature below will indicate approval of this recommendation. Approved: Arthur Nori-ga V, City Manager Date: c(\ N\A cc: Fernando Casamayor, Assistant City Manager/Chief Financial Officer Natasha Colebrook -Williams, Assistant City Manager/Chief of Operations Wade Sanders, Director, Department of Solid Waste Jennifer Moy, Assistant Director, Department of Solid Waste Yadissa Calderon, CPPB, NIGP-CPP, Assistant Director, Procurement PR21217 Olivera, Rosemary From: Gandarilla, Aimee Sent: Tuesday, January 18, 2022 4:19 PM To: Hannon, Todd Cc: Lee, Denise; Olivera, Rosemary Subject: FW: Completed: Engagement Letter - Bulky Waste Disposal Costing Study Attachments: Bulky Waste Disposal Costing Study.pdf Good afternoon Todd: Please find attached the fully executed copy of an agreement from DocuSign that is to be considered an original agreement for your records. aintee candaauCPa Procurement Assistant City of Miami Department of Procurement 444 SW 2nd Avenue, 6th floor, Miami, FL 33130 P (305) 416-1906 F(305) 400-5338 aciandarilla@miamigov.com https://miamigov.com/Government/Departments-Organizations/Procurement "Serving, Enhancing, and Transforming our Community" If you're not already a Vendor, click on or scan the QR Code to register as a new Vendor for the City of Miami. From: Gandarilla, Aimee Sent: Tuesday, January 18, 2022 12:04 PM To: Olivera, Rosemary <ROlivera@miamigov.com> Subject: RE: Completed: Engagement Letter - Bulky Waste Disposal Costing Study Hi Rosemary - Here you go. CZintee q'andwcitta Procurement Assistant City of Miami Department of Procurement 444 SW 2nd Avenue, 6th floor, Miami, FL 33130 P (305) 416-1906 F(305) 400-5338 aciandarilla@miamigov.com https://miamigov.com/Govern ment/Departments-Organizations/Procurement "Serving, Enhancing, and Transforming our Community" If you're not already a Vendor, click on or scan the QR Code to register as a new Vendor for the City of Miami. 1 From: Olivera, Rosemary <ROlivera@miamigov.com> Sent: Tuesday, January 18, 2022 11:55 AM To: Gandarilla, Aimee <AGandarilla@miamigov.com> Subject: FW: Completed: Engagement Letter - Bulky Waste Disposal Costing Study Good morning, I did not receive a confirmation email with the final document for our records. ROSEMARY OLIVERA CITY CLERK'S OFFICE MIAMI CITY HALL 3500 PAN AMERICAN DRIVE MIAMI, FL 33133 305-250-5365 ROLIVERA@MIAMIGOV.COM From: DocuSign NA3 System <dse NA3@docusign.net> Sent: Saturday, December 11, 2021 9:33 AM To: Olivera, Rosemary <ROlivera@miamigov.com> Subject: Completed: Engagement Letter - Bulky Waste Disposal Costing Study CAUTION: This is an email from an external source. Do not click links or open attachments unless you recognize the sender and know the content is safe. 2 Aimee Gandarilla agandarilla©miamigov.com All parties have completed Engagement Letter - Bulky Waste Disposal Costing Study. Please find attached the engagement letter for Bulky Waste Disposal Costing Study. Powered �. .". Do Not Share This Email This email contains a secure link to DocuSign. Please do not share this email, link, or access code with others. Alternate Signing Method Visit DocuSign.com, click 'Access Documents', and enter the security code: 6180F13F9212450B85463D0ED74E06B83 About DocuSign Sign documents electronically in just minutes. It's safe, secure, and legally binding. Whether you're in an office, at home, on -the -go -- or even across the globe -- DocuSign provides a professional trusted solution for Digital Transaction ManagementTM Questions about the Document? If you need to modify the document or have questions about the details in the document, please reach out to the sender by emailing them directly. Stop receiving this email Report this email or read more about Declining to sign and Managing notifications. 3 If you are having trouble signing the document, please visit the Help with Signing page on our Support Center. ± Download the DocuSign App This message was sent to you by Aimee Gandarilla who is using the DocuSign Electronic Signature Service. 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