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HomeMy WebLinkAboutCC 1974-09-23 MinutesFS~ y l~ ~ ~)ti \~J_ ~ .~~ Cp,,~'L ~.: ~~ OF MEETING NE _ ON ~S E P ~ ~ 1974 _ . ... _ _ _..._ _ il. F. ~~GTH~~N RA1PN G. dNG1E City Clink A3 3 i b i'~tl~ t ~ ~ t r~ r' ~'s; ,~ r. ly j. PR~PI~RED HY THE OFFIEE OF TNMA~`TY CLERK G~TY MINUfi~~ OF ~~tAl. I'~~'tN~ n t'~ ~~MNI~S~ t~Pl nF MIAMI, l~L~R I ti~ ~ ~ ,~ On ~,.e 13 rd day a~ Sep~¢mb¢Jt, 19'4, xhe C~.ty Comm.%ss-con o~ M.tatnu., f,Canida. mQ,t at .itb regu~cvc mee#,ing p~aee az C.ity Haee .c.n eaid City .c`,n SPECIAL SESSION zo eand.ideh. fi/f.e proaosed appnapvri,ation oA,dtitance for :thy C.i~ty o~ M,c,am~i. for ~.ieea.~ yecr~. 1974-75. The aiee~ing was ealeed zo order ax 2:00 0' C.eoek F.M. wixh. the ~o.U.ausing n~n6ere a~ fihe Commi,as,con prebent: Comm~i.,ds~c.onQJc Rose Gordon Co+:nerss.coner J. 1. Plummer Cohnii,ss~c.oner (Rev.) Theodore G~.bson Vice Mayon Mano.Co Reboso Mayor Maur.%ee A. Fen~.e ALSO PRESENT: P.W. Andreuis, City Manag~i A. R. Crouch, Abs,cbfia~lt C~c~ty Manageh. John S. L.eayd, C,cty Attorney H. ~. SoutheJcn, City Ct.ehk Ra,Cph G. Ong~.e, Ass~ia~ant C-i.ty C~¢!tk ':f An .cnvoea~i,on was deeiven¢.d by Rev~cend G'%6son who fed ,those preserLt .cn. a p~edg e o ~ a,P,eeg.canee ~o ~h.e ~~ag . Mayor Ferre: This is a special City of Miami Commission Meeting, for the purpose of the continuation of the budget hearing. Before we do that however, i would like to take out an order, a resolution which Iwould --- INAUDIBLE I am sure everybody has been shocked and horrified by the ravage of the hurricane that beset our sister Republic of Honduras. As of this afternoon the count seems to be in excess of 10,000 human beings that have lost their lives, Nhich is really almost staggering when you think of the magnitude of that, and when you Chink in a little country like Honduras with the many other thousand and thousand of people that are near death, that are rav age, their homes lost, their property, its almost... we in this country, I think have been very fortunately iavage in the same way, and its hard to imagine the suffering of something like this causes to people and a resolution has been prepared to read as follows: Tha following resolution was introduced by Commissioner Plummer, who ~wved its adoption: RESOLUTION N0. 73-1041 A RESOLUTION THI1T THOUSANDS OF CITIZENS OF HONDURAS GAVE PERISHED, BUT THOUSANDS MORE INJURED AND HOMELESS FOLLOW- ING THE DESTRUCTIVE PATHS SEWN BY"HORRICANE FIFI", LEAVING IN ITS MIDST OTHER DESTRUCTIONS OF COMPOUND HUMAN SUFFERING AND WHERF,AS, MIAMIAN'S HAVE SUFFERED FROM THE SALVAGE FURRY OF PAST HURRICANB$ AND WELL SYMPATHIZE WITH THE MISERY AND TRAGEDY OF ALL HONDURIANS OR FELLOW NEIGHBORS IN A.'rIERICA. WHEREAS, A CL03E AND FRIENDLY RELATIONSHIP WITH ONE EXISTING BETWEEN THE PEOPLE OF HONDURAS AND THOSE OF MIAMI. THEY HAKE UPON YEARS OF MUTUAL EXGHANGE OF VISITORS AND CORDIAL TRADE. RELATIONS. NOW, THEREFORE BE IT RESOLVED. WE DO HEREBY RESOLVE THAT ALL MIAML!,N'S DO THEIR UTMOST TO SUPPORT THE HUNIINITARIAN EFFORT NOW UNDER~IAY BY VARIOUS AGENCIES TO ALLEVIATE AS FAST AS POSSIBLE THE EXTREME SHORTAGE, THE VITAL GOODS NEEDED IN TH8 AFTERMAT OF THE HURRICANE. FUTHERMORE, THAT ALL MIAMIAN'S SHOULD PARTICIPATE IN THE RELIEF EFFORT IN EVERY WAY POSSIBLE, SUCH AS, DONAThtG CLOTHING, CAN GOODS, OTHER NECESSARY, ITEMS, AND EVEN CASH CONTRIBUTIONS TO THE PROPEL AUTHORIZED AGENCIES. ,kr ~ ~ js __ 1 thit:k its it~poictant Mr. Matsager, that the city work through the United Find or whatever, fled Moss, o::her whatever that is going to help these poor people and t hope that we cat: be as generous and as ereiFul as we can in our help. • I donut know what if any, excess supplies or old equipment, generators, or what have you, that the City of Miatai might have that co•ild be a benefit to these people. We should either lend it to them or give it to them, if we have no need of it, but I think we should look throughout the city to see haw we can help these poor people, but we have done it before. We had the earthquake in Nicaragua, and this community really, in my opinion did an increditible job in raising funds, especially the Cuban and Latin Members of the Miami Community who raised hundreds of thousand dollars. Manolo Reboso was involved in that, and many, many other people. I think it is important that we give this resolution not only the publicity it deserves but also the attention that it merits from a humanitarian paint of view. Will someone offer g motion. (Here follows body of resolution, omitted here and on file in the Office of the City Clerk.) Upon being seconded by Commissioner Gibson, the resolution was passed and adopted by the following vote: AYES: Commissioner Manolo Reboso Commissioner Rose Gordon Commissioner (Rev.) Theodore Gibson Vice Mayoi J. L. Plummer, Jr. Mayor Maurice A. Ferre NOES: None. Mr. Andrews: Mr. Mayor, and members of the Commission, you will recall that at the close of the last budget hearing we had concluded on the basis that with your adjustments shown on this chart that we would be down to a total millage for the city of 11.170, subtracting debt service from that amount would get the operating millage dawn to 8.875. The certified millage is 8.387 so we were still .488 mills above the certified millage. This represents I million 556 thousand dollars and once again I want to stress that while we are above the certified millage this represents a substantial reduction, not only in millage but actual tax dollars from the existing properties in the City of Miami that are on the tax roll right sow, and that would represent 50.2 cents per thousand with this step taken at that point the City Commission requested that I go back once again to ... and you will recall that we are reviewing a chart which had 5X deductions and now we are looking at something that would have represented 23yt deduction in each department to bring the 1 million 550 thousand dollars into being so that the City Commission could weigh that against reducing the ffillage further to coming within the certified millage. You will also recall that I passed out charts to you which would indicate a manner in which this could be advertised if you should not decide to reduce the millage any further, coupled with a schedule that would have carried you to October 3rd, in terms of final public hearings as a result of the state law, because 4 more days have lapsed, that final hearing would have to be Neared on October 7th, and I have a new scheduled prepared if you choose to do that. Naw, I am prepared to show the Cotmission some charts which will further explain for you to base judgments on and then come to a policy decision, as to whether you choose to reduce this additional million and one half dollars. Mayor Ferre: Not million and ane half, but one million dollars, because you know, we got confused on Thursday, a little bit, whether it was a million or s million and one half. iiould you show that other chart again? I will show you where it is. Sae, i had thought as you add up all of those figures on the left column and you add it up to a million, well I had forgotten that you have 498 thousand of the total niiisge which would produce some advalorem revenues for last year's 498. In other wosds, that's a sillion sad one half dollars. Mr, Andratts: No, if you take that into coaslderation, if you start from the point beginning with 11.512, we are looking fos 3 million dollars and if you eliminate that h+tlf t+~iilion dollars then the rest repsesents one million, leaving one and one half •iiliaas yet to be found. Ail right, hose are items which the City Corissiott can consider which I find myself in an awkward position because of alb. Qf the items that l hsve to present, this group of items will peshaps will do the leant t:ai~ to the city, plus a few more I have ott the other chart, but then we are going to arrive inn an area where X will not recommend certain items to the Co~ariesion but t make this information available for you, so that you tats make the policy decision and we will try to weigh the consequences. hayor l~erre: Now, let me understand the price. This 771 thousand dollars co+aes to us with gout recommendations as possibility of the legion from the previously proposed budget. Mr. Andrews: In a sense that's correct, but with this qualification you must understand as we draw the purse strings tighter and tighter that we are atteQpting to forecast some changes here that are very difficult to forecast and that while it may not materialize as 771, it may turn out to be 600 thousand dollars. Whatever that might be, if we had not gone through this process, all of that money would be available to appropriate as fund balance the following year; the same as it is in this gear, and that when we come to make up next year's budget we are going to have that much difficult task, because we won't have the fund balance that we had in this year's budget. Ok? Now, the first item is one that we were going to let the experience dictate to us what the savings would be. Secretarial positions can be eliminated, but there is ninety thousand dollars in round figures of attorney's fees and workmen compensation .... (I have to be careful of what I gap, because of the variations in the five different contracts). This comes about as the result of employees negotiations, in that when an individual is injured in the line of duty, if he is off work then he can continue to receive his full salary; his full salary is made up into two parts, the majority of it is made up by the city and $98.00 a week through workmen compensation and if the em- ployee, rather than working with employee services, goes and seeks an attorney to try to get additional adjustments in compensation due him because he was injured attd our doctor might say that the employees has suffered a 15X disability, so put him off work until he fully recovers and then bring them back. He may go to an attorney and through the attorney get another doctor and that doctor might find they he has suffered 35x well then, the difference between the 20 ~ 35 is in a sense legated and let's say that turns out to be $10,000.00, we have to make an award of $10,000.00 and that's paid immediately and the attorney might receive $3,000.00 of that total award. Those moneys are found in the budget and the new agreements preclude the employee from going to an attorney. If he should, the city stops all of its payments and the only thing he receives is $98.00 a week, so we are anticipating a sufficient savings and we are right at the edge of all those savings when we talk about the 89 thousand and I00 and this is something that would have been put into effect and accumulated during the year and would have gone to fund balance and reappropriated next year, but if we are under stress and trying to find the money we predicated that we think will be available. Mr. Plummer: Well, only about:a third of that is actually attorneys fees. Mr. Andrews: No, that's all attorneys fees. Alt. Plummer: 90 thousand ...? Mr. Andrews: Oh: It's much more than that. We have left some in there for some attorneys fees in cases where we will have to pay those attorneys fees as a result of lost cases, but we hope to divert.. about 14C thousand dollars. Police - I am recommending to qou that if there is one area that I want to reduce, then you do so in the further deduction in the school resource officer program of 100 thousand dollars and let's get the school board to purchase the pay. Mr. Plummer: Now, you say reduce 100 thousand dollars, or bring it to a total of 100 thousand ? Mr. Andrews: No sir, reduce it ... We now have 300 thousand dollars left, plus 100 thousand dollars from last year's program which we are carrying over. We ara saying, take that 300 tbousand dollars and reduce it to 200~thousand dollars sad we will have 100 thousand dollars of Federal Revenue Sharing Funds from last year plus 200 thousand dollars left. It will be a 300 thousand dollars program that will be 1Q0 thousand dollars less in the coming year Chan we are funded to carry out the program in this year, that means the school board will have to participate if they want the same level of activities. Jir. Plummer: You just found 200 thousand morn, Paul. Go ahead. ~'. Andrews: Fire Department - thin phase of new poaitiana; there are 14 t-e~M positions to adjust the work week frog 54 to 52 hours. We will not actually Lava those people - (over) aboard until several months into the year, pogsibiq as late as December. The Fire Oepattient hag doge a verq careful jab of evaluating this, and there is 35 thousand dollars in salarq of savings that can take place there. In Comsunications, corking with Mr. Dembq ce reduced the parts accounts by 4 thousand 68$ dollars. The telephone changes were budgeted as near as 30 thousand dollar this gear. We are just going to have to not permit as many adjustments in telephones in the coming year as we have in the past gear. `We ci11 reduce that account. The Planning Department,delete one planning technician position that has remained vacant for almost one year. On Special Programs and Accounts reduce judg~aent and losses by 25 thousand dollars. Our experience now in working with Mr. Baileq indicates that can take place. There was a provision for office apace rental that I placed in the budget when the Commission pas attempting to find office space. We are making other adjustments. We will remove that 30 thousand dollars. The Contingency Fund was budgeted this past year at 70 thousand dollars. I had attempted to provide 100 thousand dollars in that Contingency Fund now we will be carrying it back to 70 thousand doll:•rs eliminating 30 thousand dollars. Environmental Protection,there was 25 thousand dollars allocated for the hiring of individuals who will assist the Building Department we will reduce that by 5 thousand dollars and the hire the person just a little bit later. The 911 Program, there is 25 thousand dollars included in that Special Programs and Accounts Budgets and this was a hedge to protect the city's position is this in case the Commission wishes other studies, some increment of implementation, I don't know what, but its so vital to the city that we have control over the 911 system and makes it work to the advantage of the city that I place 25 thousand dollars in that account and now I am suggesting that we reduce it by 20 thousand dollars, leaving the stifling of 5 thousand dollars, we maynot need it at all, but at least we will have some money available. Re-Organization I budgeted 100 thousand dollars to implement two new departments that we hope to get under way this year. We will have to delay the implementation date if we remove 40 thousand from that 100 thousand, leaving 60 thousand dollars in cash and then there is a reserve for spec~.al programs of 35 thousand dollars and a cash match far grants, which we had budgeted at 110 thousand dollars, which we will reduce to 70 thousand dollars. Mr. Plummer: What were the two departments that you were going to delay? Mr. Andrews: Well, these two departments are the departments of Human Resources, and which has not been approved, that's why we put it into Special Programs and Accounts so it would ... and the other one is the Administrative Services, which has not been approved. Ok? Mr. Plummer: Ok. Mr. Andrews: Now, the Reserve for Special Programs are 35 thousand dollare~ someone help me I have forgotten the details. It's the revolving account for a variety of summer programs, it does not mean that some of the programs will be in jeopardy. It just means that Mr. Bailey is going to take some money perhaps, out of investments or hold some money back in order to provide the initial start up of things like the lunch bag program which'is fully funded by the state, but we have to have the initial money to begin it and other summer programs. Street lighting, incidentally there is still money left in that account that was budgeted at 75 thousand dollars and we are removing 35 and that will leave 40 thousand dollars. Not to be confused with the cash match, that's a different account of 110 thousand dollars and we are removing 40 thousand and that total account that aaounte to 225 thousand dollars. The Street lightening, we propose that for tea years we did no tree trimming, The contract that we left for the approximately 62 thousand dollars will be completed is March and we will have covered the city once. The Public Works Department through Federal Revenue Sharing Funds has received some new equipment, we are just about ready to put that into use. We hope with that equipment we can carry out a continuing program not as sufficient as that contract, but we can let one year go by and see where we stand and then pick it up the following year. The reduced lighting of the expansion program to about 12kX , well first of all just the street ligtining program. It is 209 thousand. Mr. Plummer: Is that the amount reduced or what the program is now worth? Mr. Andrews: No, this is what we would take out. We would leave about 170 thousand dolle~rs into due 12X. Mayor Ferre; That's what I am asking you, 12~X of what? The total value. 1'k. A,adrews: Yes of the total city. Let me explain Mr. Mayor, that the city is about half lit with the sew sodium vapor lights. We were planning to expand that 11 ~ra~s b~- adding atl 28X twice lighting through the city, leaving 22X of the cit~- tv be lit the folloping year,so ti~ aye ate taking that 28x inetement and reducing it to l~~tX,, in order tioitds, the lest ~Ox of the cit~+ if it carried at this rate would take 4 yews to echierre tether then 2 years, now that total is 2b2 thousand 900 and a total on this page. thus far - Mt. Plummer: Bxcuse me, peal. I call your attention to page 9, item 12. In this year we are talking about 1.2 million for str~set lighting program, in the Bellow pages, now ere qou telling Be that you are reducing that to sit even million dollars? Are ~-ou reducing it by one :aillion dollars? Mr. Andreas: No. We are not touching any part of that budget, that remains as it is, then when we go to the street lighting budget - Mr. Plummer: What page? Mr. Andrews: Well 101. You will find another million 500 thousand dollars. Yes, 1 million 532 thousand dollars, and we are saying of that budget, see the two 'together represents an expenditure of 2 million 700 thousand dollars for street lighting, which would have taken into consideration expanding the new lighting system by another 28X. ~We are going to reduce this budget by the 200 thowand 900 thousand dollars and keep in the budget 170 thousand dollars to light 12~X of the city. Mayor Ferre: Where is the 1 million 200 thousand dollars in Revenue Sharing Funds? Mr. Andrews: That's all part of the street lighting program, that's to cover existing lighting. Paying light bills, and so forth. Mayor Ferre: But,that is not sodium vapor lights: Mr. Andrews: Well, ... it could be it's just part - that's funding back there and not a budget,"remember don't get revenue sharing and those kind of projects they are not a fund and a budget, they are just funding, they are providing a source of revenue to pay for the street lighting system. Mr. Plummer: Paul, I don't understand on gage 101, you show 1 million 5. Now, of that 1 million 5. it was my understanding that ; that is what went for maintenance upkeep and for the electricity bill itself. Mr. Andrews: No. Mr. Plummer: In other words, what you are telling me is that a great percentage of that million 5 was for new installation and on page 9 that million 2 went.all for installation. Mr. Andrews: No, Let's start off this way. It's explained in the first paragraph but I rather than read it, I will tell you that the total city budget this year for street lighting including an expansion ofi 28X of the existing sodium vapor lights would have coated the city 1 million 700 some odd thousand dollars. The combination of the two, you see, a portion of these funds are coming from regular tax sources and the other portion from Federal Revenue Sharing. Mr. P1umBar: So, can I understand that the yellow pages, all of the million 2, they have indicated is for installation? Mr. Andrews: No, it's for operation. Excuse me, 2 millioa 7, I said 1 million 7 soBething. Mayor Ferre: What the 2 million 7 includes, the electric bill, maintenance, repair, and part of the reinstallation of the new lights, Mr. Andrews: Right, and that reinstallation amounts to - new installation 370 thousand dollars, so we are removing 200 thousand dollars from that. Mayor Ferre: Is the Billion 2, in page 11 part of that 2 million 7? Ms. Andre: Yes, that jwt provides funds to carry out a program that represents 1'eiilion )d0 thousand dollars, I Bean 2 81111on 700 thousand dollars. Iletyox Fns'tce: 0f he 2 Bil~.ion 7, the 1 minion 2 is coming #rom revenue Sharing i~~nds3 ~ SAD r~ ~ ~~ l ~ • Mr. Andrews! ye~~ Mr. Plumo~er: Arad that ybu ate not touching? Mr. AndreiYss Nq that we are not touching, we are taking it out - because you sire looking for a say toy reduce taxes, so We are removing it from this side. Mayor perre: What he ie doing in effect, he is saying, rather :han spend 310 thousand dollars in light, installation of new expansion of programs, we are going to reduce 200 thousand dollars from that program and it will be 110 thouoand dollars, phich ai.ll be 12~X of the total, in other words, the total is clone to 2 million dollars. We have almost done SOX. this will bring us to 62X and therefore the remaining 38X Mould be done if we do it at the same rate in three additional years, in other words, it would take four years to do the Mhole program. Now, did I state it right? Mr. Andrews: Yes. I am going to leave this chart up. Mayor Ferre: Let's make sure we all understand that, at least I was going under the misconception that there were going to be 1 million 200 thousand dollars spent in street lighting of the new sodium vapor kind and that is not the case. Mr. Andrews: That's new sodium vapor lighting that's in places, dust part of the electric bill that we are paying and that total bill including additions would be 2 million 700 thousand dollars for the coming year if you went to 28X. Mayor Ferre: Let me rephase it in another way to make sure that we still understand it right. If we said that we were not going to put in any sodium vapor lights this year, the bill for electric street lighting, everything inclusive would still be 2 million 300 and some odd thousand dollars. Mr. Andrews: That's right, you would be subtracting 370 thousand dollars from the total of what we have available. Mr. Plumper: Then, what you are really telling us because the remainder of the greatest percentage of that is the electric bill? Mr. Andrews: Yes. Mr. Pluma-er: That's hard to believe. Mayor Ferre: I think we are on the side of Metropolitan Dade County, Florida Power b Light for our discomfort. Mr. Plummer: Well, it's hard for me to believe that street lighting and electricity bills alone is in assess of 2 million dollars? , Mr. Andrews: Well, it may not be, but there are other elements, and the largest of all of those compounds ones is the electrical energy, but there is replacement,pole maintenance, depreciation. Mr. Plummer: That not out's. Mr. Andrews: We are paying for those costs. Mr. Plummer: I would like to see a break down on them,Paul. Mr. Andrews: Mr. Plumcder, if you can be patient for about two weeks we are having some people come forward to the Commission with proposals to change - Mr. Plummer: INAUDIBLE. Mr. Andrews: Nell, there is two different systems now, we are looking at them from the standpoint of their feasible then I am going to be recommending them to the Commission that we go out and publish proposals to receive these individual proposals that we have been receiving and analyze them and then come to some conclusion. Mr. Plummer: I don't think it mesas a" hill of beans;if what you are talking about is our electrical bill for the street lights alone exceeds 2 million dollars. Mr. Andrews: Excuse me, Mr, Piummes, I didn't say it exceeds 2 million dollars, i said it was the majoz portion of the total street lighting bill, that there are other costs and Me ~rili furnish you with the bseak down of those, we have it. Ok, I am going to bri.n$ out the ot.~er chart. I think I will stand this one across the room over thew so you can sae it. Tbere are three more items which parallel my feel- ~> SFP ~ ~ tale / • • ih~ ad far ~-~ fhb i~eAnction is canceitned, it could have been added to tftat chaff abd probably should Nava. They sire these three iteme,sa I would like folk l+au to look at ihbaa first a><id we ii11 talk about these last. Mr, bailey informs me that based ran tha mat oil the ii:ost current information that we can 3nerease the utilitp seiwice tax to about 150 thousand doilairs. Mr. plu>~eir: Excuse , you did that. inhere is the other one? Intr. Andrews: We increased that 50 thousand, so this is 200 thousand dollars. Mr. plumcaer: The more we go, the more we get, let's delay it a'couple more times. Mr. Andrews: Well, that's fine, but ae have in this budget a 2~ mi111on Sollars fund balance. Mr. plummet: Excuse me, Let that other one out here so we can have the full picture.CONVERSATION GOING ON BETHBEN EACH OTHER IN REFERENCE TO THIS PARTICULAR ISSUE. Mr. Andrews: The next item in~that group of three is Service Charges. The group of Service Charges that I said that I did not want to come to the Commission and recomm- end a flat lOX increase,because I didn't think was the right thing to do, but we have done some estimating and what I would like to do and it would take a policy on your part that I would come back with ordinances adjusting all of these commensurate to their proper adjustment and we~do it in a sequence of events that would lead us up until about the end of December, so we have only counted nine months additional revenue from that source. It is on the blue, page 9. If you except that 48 thousand dollars it would have to be with the understanding that I will be coming back to you and it's the group of service charges that are at the bottom of page 9, there is about 10 items there and we would have to come in adjust these and you would have to be careful about eliminating engineering charges because that one that would have to come out, and those are pretty well fixed. Next area is Investment Earnings and Mr. Bailey informs me once again that if we want to stretch it to the limit and call it as close to the ceiling as possible. If we go over in these things we will arrive at the end of the year and we went have any ax~ney to operate the government, so naturally we would try to stay slightly under what we think is going to be produced, now we are getting closer and closer to this ceiling and there isn't going to be any cushion in there, sb he said to go ahead and provide another 50 thousand dollars in investebent earning, so those three items are 248 thousand dollars and chart over there had 771 thousand is in round figures, 1 million dollars. Mr. Plummer: Mr. Andrews, excuse me for interrupting you, but let me ask you two questions? (1) On the increase utilities, excise tax, service tax, is this by us increasing itZ $accuse it's already up to lOX which is the limit as I understand by law. Mr. Andrews: Yes, but it's difficult to measure the expansion in every time a fuel bill goes up, such as the Florida Power & Light Company's expense, Mr. Plummer: Is that a realistic figure? Mr. Andrews: Yes. (In answer to Mr. Plummet's question) It is a cushion only in the sense that it gives you flexibility of operation and the flow of cash through- out the pear; you remove that and we are getting into areas where we won't be able to have the fund balance that we have. Mayor Ferre: In other words, it doesn't take away fiscal responsibility but it take away a fiscal flexibility from the city. The more we cut and the closer we get to the bane, the closer we are also getting to the vein. Mr. Andrews: Mr. Mayor, Members of the Commission, we get Into s group of items Chat I am not recoamending but one in which you will have to make a policy decision on it. tsayor Ferre: Mr. Andrews, excuse me for interrupting you but it maynot be necessary for us to get into that and I am sure the Commission dids't want to hear it anyway, I want to make a statement at this point, looks like we now arrived between the 248 thousand and the 77i at as additional million dollars. If you add that to the million 496, let's say the million S00 thousand that you had previously talked about, you are now at 2~t million dollars in either increased revenue or decreased expenditure, which than brings tbb millage mate to 8,3$7 ar very close to it; is that correct? `Nr. Mdrawos Yas, it would be about 2/10th of a mill above that in round figures. g/1.Oth of a sill tim~+~ 3 tad.iioa 177 thousand would be about b00 thousand, so that ~ S E P ~? 3 1474 ~ouid be about a~-hat's reflected on this page. l~layor i~~rr~: So, we could have to ~o in additional 6001 thousand to get 3owti to the $.387. Ali right, then tie do hale to get on cutting. 1#t'. Andrerree In the City Clerk's Office, ae had provided for Continued mederni~ation of the Clerk's records aa~d Ne sere hopeful between the Clerk's Office and neyself at least, had an egreearent that we ~-ere going to see if we could get the Clerk's Cffice to operatd that when you, had a Commission Meeting on Thursday, the next ~uesda3~ the minutes of that meeting would become available to you, if qou wanted them, that was our objective, and all of these things that we have been doing here and putting new equipment that they have there for recording hnd the help that they have is all geared toward that to make available to you and the public information rather shortly after the meetings that have been held, so we would be removing one electric file system. Mr.Plummer: Wait a minute; Let's come back to City Clerk. Paul, there is no question in my mind that a great deal of expense of the Clerk's Office goes in putting out per verbatim minutes, now many other cities and I will site Metropolitan Dade County do not even for Commissioners put out verbatim minutes, they put a capsule which I receive in the mail and if a Commissioner or someone wants, they then will transcribe anything that they want from the minutes, either to an outsider pay so much per page, of course, the Gommissioner free. Now, I don't know that we are talking about a big issue, but let me tell you the ramification or spin offs as I see it, you got no. 1- most of the help I think in that department is used just to transfer from the tapes over to verbat- im minutes, a great deal of the help; not only are you eliminating a great deal of transcribing but you are also eliminating postage, paper, and I would just like to know is it worth while at this stage of the game? Would it save 70, or 50 thousand dollars to ga to a eo-call, I guess approving system which has been used by others. Maybe, I should be asking that of the Clerk. We are not denying anybody the right to verbatim if they need it, but so much of this is not needed, it never gone to, but the tapes are keep and can always be transcribed if there is a question. I am think- ing Paul, what do you call that thing, "Big Mama", the filing system, "My God, I bet you we must fill one of those a year", it's because of the great bulk of paper, now I don't know but it seems like to me that we could cut down a great deal of expense if we went from verbatim minutes to what the County is using which is obviously sufficient. Now, you want to speak to that or just forget it? Mr. Andrews: No, I would like to speak to that,because I know I would be speaking for the Clerk if the Commission would change its policy and it has been a policy that has been established by the Commissioners years ago about having verbatim minutes and if you wish to change we certainly ... INTERRUPTION Mra. Gordon: Ham, ~y sets of minutes are mailed out? Mr. Andrews: You better adjust this question to the Clerk. Mr. Ongie: Acutally, through the mail I would say about 35 or 40 sets and the rest of it goes inter-office. l~rs. Gordon: Who is it mailed primarily too? Mr. Ongie: I could get you the list from the office. Mrs. Gordon: Medics: Mr. Ongie: Yes, all of the Civic Organisations, for example, in town. Mrs. Gordon: I would imagine it would take an awful lot of the Clerk's time to receive special requests for minutes of special parts, it would somebody off some other job to prepare it. I personally would not prefer to make a change. Mr. Plummer: Oh: I don't prefer it, but if it would save 40 or 50 thousand dollars I thick it's worth looking into. Mrs. Gordon: I think that's a far fetched figure. Mr. Andrews: I think that we could proceed with this, but we could make Mr. Ongie, ~.d Mr. Southern special effozt to furnish the Commission with additional information in which you could make some decisions then rather than .... Mr. Plummer: I think its as area worth looking into. Mac. Aadrars: All right. The next item is Civil Service - reduce the advertising tp $3,00(1. We had budgeted last year, the current year, $9,000 and spent $8,000 _ _ _ _ _ _ _ ~'~ ~ ~ 0 fy 9 AA7 1 ~ • • and we increased that to $15,000 almost double the amount of the expended because df out ~~recia2 eff~stt in drder to ~ttrdct a~#.norities to the city and we ar+e going tc redcnd ~eeduciitg that by $3,000 that wrould still be a 50X increase over shat we have sett this current ~-ear and it tai11 2~ times the amount that we budgeted duriYtg the current year. Reduce Publications and Memberships by $15,000 and delay the filling of the polygraph program by two or three months and that would be 45 hundreds dollars there, so its $9,000 in that area. in the City Manager's Office we would delete one special assistant. In the $udget Office delete one Management Analysis which would total $34,700. Mr. Plummer: I !;poke to you before Mr. Bergstrom is the title of Planning and Research for the new building. It seems like I don't know what he gets but it's in the 20'e I am sure, that could legitimately be transferred over to the bond. pow, why hasn't that been done? Mr. Andrews: Because we don't have - I began pursuing that, and we are not through pursuing it yet and we may court up with an answer in that area, but I don't have an answer I can give you today that I could make that recommendation that would be accounted for that way. Ok. Mr. Plummer: Ok. Mr. Andrews: It doesn't mean that we are not going to be able to do it. I want to shoal you that if it can legally be done.(MR.P.QUESTIONS MR. BERGSTROM ON HIS SALARY AND WANTS TO LEGITIMATELY TRANSFER IT OVER TO THE BOND ISSUE). I agree with you ok, sa we have to be very careful how we handle these areas because they have to fall within the preview of the bonds the way they were issued in girder to provide that service. It's different when you hire for a specific program buy: now we have an in-house manager and that might be expected of those .... I don't have an answer. The Police Department - as you are aware we provided in this budget an expansion of 41 new positions, indicating here, and you will notice I am not saying recommending we are indicating here that several of the new positions could be deleted. In the Sanitation Department = we would reduce the street sweeping program by $60,000. We were hopefully going to come to the Commission and explain how we were going to use the new equipment that we bare received in savings that the new equipment was to provide us, but we are going to foreca~ in advance here for this Commission's consideration that we try to take advantage of that now and to operate oti the basis that the funds would not be there. Our reduction in white wings we have 21 or ~2. Where is Mr. Jones? 23 white wings and we have a vacancy of several of those ever so often, we propose to began eliminating the number that we have ( reduce the number of white wings that we have now to about 12 or 15 eventually and we would be taking advantage again, here of something that we had proposed to do in the comi#g gear, it would be S1 thousand dollars. Public Works Department -w~: budgeted approximately $450,000 from various sources for asphalt used in our total maintenance program. We would reduce that by $50,000. Parks and Recreation delete 6 positions we could go into each one of those, but there are a variety of positions throughout the whole park system. In the Building Department we would delete one Building and Zoning Supervisor and eliminate two more positions and substitute two lesser positions is salary which would provide for a total savings of$32,300 there with the Commission should decide to implement that. Mrs. Gordon: May I ask you a question on that position? Is that someone an board or is that as unfilled position? Mr. Andrews: I believe that poaitioa is unfilled at the moment. Even if it was filled, I might add this: that whenever we have done this in the past, if the position is there and you weal to eliminate it, we take that person and do what we call red tagging, so it earns no less money than that and put him in the closest like poaitioa that's vacant that we can find. Finance Department - delete 1 Typiat- Clark sad 1 key punch operator. Public properties - reduction in the motor pool fleet by 25 thousand dollars and garage equipment reduction by 66 thousand dollars. You heard fee expounding about where we were going as far as equipment is concerned. Publicity, Community Programs,reduction of 29 thousand dollars. You may want to pencil these in~aad I will read them off to you as to what's proposed in that area. They are not listed in the City Manager's eatisate, but they are in the detail paper that we supplied here. The University of Miami, we now budget~$25,000 as a contrib- ution, we will delete $10,000 from that. Mr. Plummer: Wa mere told l.aat year, Paul as you w111 recall, that $25,000denomination had alrudy been pledged toward their replacement field out there which they have already built. NoN, vhat kind of position are we in? Flow tight is our coam:itment ie acas~.iy what I am sa~riag, to tba University that if we drop them $10,000 we could ba b~.amsd for financial failure,. Did we make jwt a coamitmeat of $25,000 far any period of yarn!" I don't knoa:' . _ - - - ~ ~' CEP 2 ~ 1Q7e • • Mr. Andrmo-a: Y donut think you made it for any number of gears, you did ffiake at thatyea~r when it vas eii.~it-ated in total when they came bc~ f - ~e you attd that was lest Beat and we could get the Minutes out of that rather :!»ckly and look that up, Y think, well it is a contribution that ha8 no attachments to Lt as to hor- it should be ueed;it ig a contribution co the University and the;- use it aB they see fit too; theq came to you to tell you chat in this year they had planted to use that $25,000 as far as the chart interQerts. I am not communicating with them ar anything, this is mp suggestions to you. Third Century, we budgeted $3,500 for that; we removed $5,000 leaving 3,500. T`he original amount was $B,SOO.and we want to reduce it to $3,500. Downtown Development, we budgeted $5,000 and we eliminate the entire $5,000, this is in publicity. This is publicity that the publicity department carries out in benefit of the downtown Miami through Downtown Development Authority. I am sorry I had a misunderstanding about the publicity department we will have to find that $5,000 else where, I am sorry. Well, it's committed not spent, it will be spent next year. We would have to make some other adjustment for that. Television account is $10,000 , we would remove $5,500 leaving $4,500. Opera Advertising is $3,500 we would remove the $3,500. Mayor Ferre: Do we give the opera. guild .... contributions beyond that? If I was to remen~er I think one was $10,000 or $15,000 . Saa about the Museum of Science ? Do we participate in any way with Miami Beach I remember we use to give $35,000 to Mias Universe Pageant, but we don't have it any more. That's gone, is it? Mr. Andrews: So these items, Mr. Mayor, and members of the Commission would total $534,000 when added to these three and those it adds up to the 1 million and 553 thousand dollars. Mrs. Gordon: What would we be doing if we -- to the third century program if we in fact did cut it? We are not funding them with very much to start with. Do we fund them any other way or is this the total contribution in the city? Mr. Andrews: Well, in a sense, that the publicity department, Mr. Price will you get up here so you can answer these questions? Mr. Price: Publicity Department participates in cooperating with them so far as advertising the whole concept and so forth, but these are direct contributions. Mrs. Gordon: The other question was on third century, would we be doing them a lot of harm if we reduce this budget in this manner; we weren't contributing very much to start with? Mr. Price: If you recall last pear the very same people appeared before this very Commission and asked for $10,000 and you gave them $8,500 and they assume that the $8,500 was going to be pledged again this year. Mrs. Gordon: I know they are working on a very tight budget and they are trying to pursue something for the city sad the county that's really worthwhile. Mr. Price: They appeared last year Commissioner at this time the people came down on the Federal Revenue Sharing Program, this is where this Commission made that commitment at that time, for last year only, I don't think you had a commitment for this year, depending on what action the Commission wanted to take on it. The money was again requested this year. Mr. Plummer: I think it was requested as I recall for a total of three years, 1974-75 and 76, they asked for a total amount and thea said payable over the three years as I recall somewhat a commitment was made whatever we did last year would be every year for the three years. Mr. Price: I believe they expecting it that way Commissioner. That's the reasoa you haven't heard from them because I guess, they assume that the Commissioner Mss going to go along with it. Mayor Ferre: I want to tell you one thing. if we are going to cut out 6 police positiops, which the Ch1ef says he needs to reduce crime and we are going to cut out $111,000 to clean our streets, as far as I am concerned I am sorry for tha Philharmoaiic who I love very dearly and I am sorry fir the Opera who I think iA as essetttiai coamunity cultural activity and I aoa very sorry for third century, vltich I aat a member, sad have been oa the board and have been involved, but not only would Z cwt go for $3,Q00 but I wont go for $3.00 bec~~use we are nvt about to cut our juggler vein which is what we ass talking about. This is going to be belt tightic;g day in Miam1, this ip going to be belt tightiug day, my friends, we are not • • going to be playing games in here on favorites and saying just because such and such, theq are a1i noble institutions, they are ail noHles causes, the University of Mimi certainly is a noble cause, that money is desperatelq needed. I serve on the tltiiversity of Miami Board of trustees, I can tell you per time hoa bad the University of Miami. is; it's like all private institutions, it's in a critical shortage of funds and we are talking about social programs that we haven't even begun to talk about yet. If we are getting to the point where this city right now the budget is 90X salaries. 95X salaries, plus aind we ate cutting dawn to the bone, we are getting close to the vein and I think everybody has to understand that ate are not about to start reducing police services, which is very important in this community, not only in a sense of going out and getting tough with the criminal element but from -- which qou are concerned about. Well, there was 41 positions, he is cutting 6 out of 41 that have been requested by the Chief. We are both interested in the cause and the effect. You know,"it is going to take some soul searching today, this is soul searching day" Mrs. Gordon: What about all of the money we spend in dues for these organizations like these: National League, Florida League, Dade League, etc. you know, how much are we spending in these Mr. Andrews? Mr. Andrews: $48,000. Mayor Ferre: I think that if we are going to start eliminating that's the first thing we should eliminate that League of Cities, the Florida League, the National League, the Mayor's Conference, I don't think we need four secretaries up there for the Commission, I don't think we need as many secretaries in the Mayor's Office, I think we ought to start reducing, if we are going to reduce we are going to reduce everywhere, I think we got to start cutting on stamps and on mailing that are costing us thousand and thousands of dollars up there, if we are going to cut, we are going to cut everywhere, we are not just going to cut on just one side of the city. If you want to start cutting let's start cutting, I think we ought to get right down to it. Mr. Plummer: I think we are a year too late. Mr. Mayor, let me make my comments. Unfortunately, and I say unfortunately, I think Mr. Andrews has done a very fine job , but let me say this that I have a total disagreement with Mr. Andrews as far as priorities are concerned. Of course, I am entitled to my thinking, likewise he is entitled to his. I think further reduction beyond this can be made. The only disagreement that I have is where the cut shall occur and I am sure there is six opinions among us five people, without any question Mr. Mayor this can go beyond this point and not in the areas where Mr. Andrews has made his proposals. I am sure he has done this in all honesty as he sees the program, but Mr. Mayor, I have made my statement very clear in the past and just in the one area of this school resource program. I think it's a great program, but I think the responsibility is that of the school board. I am willing to vote today to match every dollar that the school board would put up even though I think it's 100~G their responsibility which in fact if anyone agrees with me. You are the majority of this Commission that is 200 thousand dollars right there, not 7 policemen. This city operated for an awful long time without the call-in sanitation, I think we can continue, we sure are going to work our other people a little bit harder, but I think it's something that these are the areas, not deleting 7 policemen ,"no", not at all, my statements are very clear. I will not settle for a dime less than police or fire unless soueone can show to me that it is totally "fat in the fire", so I am just saying that I think we can go beyond this reduction, a realistic reduction and I think that we just have to put the proper priorities, the final resting place before this Commission. Mr. Andrews, has rightfully made his decisions, now we have got to make the final decisions and I think that's where it has got to lie. Mayor Ferre: Well, I think everybody here wants to see the budget reduced. We are all reluctant to see it reduction areas that we have strong feeling about and that's where we are going to have to get down to and start washing ,you know, we are going to have to start washing all of these things out and seeing what stays and what doesn't, because if our intention is to keep the taxes down, or atleast to what they were last year according to the certified millage, it's not going to be an easy task to do, but it has to be unilateral objective across th~~ boeird cut. I just for the like, listen, I know I have seen those girls are up there, but -- I want to put it right to you. 1 want to put it right where it really means something. I don't see how ve can go to start deleting the City Clerk and the Manager and Civ11 Service sad Parka , Public Works, Sanitation, Police and others, and not look in our own beak yard and that means that this Commission got along for 30 years with one secretary sad now we~have four, now, the Mayor's office is run with three secretaries but even that xe are going to have to look into. ll rra~~ I • Mrs. Gordon: Itch too late. Mayor Metre: Mrs. Gordan th+s Mayors Office has always had one aid es and one driver ee you well knew. ~as.oC~ordon: Stop pulling the notches, Mr, Mayor. Did you say one of your aides has 8` Mayor fetter I think one of theta has to go; that's right, absolutely, end one of my secretaries has go, and three of those Commissioner's secretaries are going to have to go. That's what we are talking about, let's get down to it. We are going to have to start tightening our belts, one of those aides are going to have to go, absolutely,etc. I want to see a budget on mailing, 1 want to see how much stationery is going out of there, which I•guarantee you is thousand and thousands of dollars from these Commission officers. We are going to have to come right down to the core. Mr. Andrews: This would conclude what I wanted to present tv the Commission as a result of your request in that you had asked that I bring to you information on the 1 million 550 some thousand dollars and one portion is in area that adjustments can be made, but we are going tv have to run the risk if we do then, that there will not be the kind of fund balance. I have no way of guaranteeing this and the Commission has to appreciate that I am not playing any kind of games in any way with the Commission in trging to give you information. Given the time and resources, I could present a lot more information but we just don't have, but what I do want to show you is that most certainly will effect fund balance next year, because many of these things that I have included on those first charts were things that we would ha•~e let happened during the year and evalus~ted where we were the coming year and picked up those savings in the fund balance. These others are $500 and some thousand dollars, that's an area that the Commission will have to make their judgment on. Mra. Gordon: May I ask you a question Mr. Andrews? Will these adjustments bring the millage to the 8.387? Mr. Andrews: Yes, it will. Mrs. Gordon; Is this the objective that we were striving to arrive at? Mr. Andrews: Well, from the total body of the Commission, it was the information that you had requested on which you were going to make judgments to see if you could get to that point. Mrs. Gordon: Now, what would the total millage be Co the tax payer with this as the portion that is a certified portion and the debt service on top of it? What will it then be? Mr. Andrews: The total millage then, would be 2.311 for debt service and the certified millage would be 8387 the two together would be 10.698 mills. Mrs. Gordon: And that would be a reduction from last year's millage of how much? Mr. Andrews: 13.436. The difference, I haven't figured that out yet, Mrs. Gordon, but it looks like it would be about 2.8 mills in round figures. Mr. Plummer: Mr. Mayor, since I am assuming on the other hearing was to start at 3:OOP.M., I am going to conclude at this point -let me only for the record state one thing, at no time have I ever said to the Manager that I thought that we had to reduce the budget so severely that I was never striving to reduce to the exact penny of last year, because I think in doing so, we are not being realistic. If we were to do that, we are either saying one or two things, (1) We had more in last year's budget than should have been, or (2) Things in the last 12 months haven't gone up. I think that there is a comprise between the two. I don't like the idea as a public official that I have to tell the people that it is going to cost more money this year to operate government than it was last year, but I think even the people will realize that if we try as hard as we can do, things have gone up and I am hoping that somewhere in between with the priority net by this Commission and the fitaal decisive set by this Commission that we can meet a reasonable and understandable comprise. Mayor Ferrg: All right, ve hb:`re had the expression of one member of the Commission, does anybody slew ~•i6Mr ~~~ make 8 statement at this time? Firs, Gordon: Are we goi~;;~ ~;o some tc a conclusion? Are we going to postpone it until we 1cs:ow what way tQ go? I~ley4-r Ferret I hope we can coast to a s~ou:.3usion right now: i ~ f~ it the viii of the C,~tmmi~tsic~ th,~t t/e ccyntinue this then, if so, it Wiil have to be some other daq. It aoti't be today. Mrs Andrews: Weil, I am willing to woYk with the Commission in any way you Choose but i rwugt lturpriae you with some facts and that is that time is beginning to run nut on ue, if you sere to come to a conciusiot~ today one way or another, if you do not go to the certified millage then I will have to begin advertising far you for these spieciai hearings and qou would have to go until October 7th, which is toler- able, but if we iteep delaying this and we ga through that process we could end up way into .October. Mre. Gordon: Mr. Andrews, you have already been able to bring this to the required certified millage with what qou proposed today, so I mean we are not that far from concl~didg. How mahq public hearings would we have if we had the certified millage? We still have public hearings. Mr. Andrews: Ycs, after you Have adopted the appropriations and millage ordinances after that adoption and we knew what day you were going to do that, then we would begin immediately setting up the advertising which has to show up in the paper the dap after you adopt the appropriation ordinances, we have to have an advertisement that follows the state law, this is assuming you do not go to certified millage and we would have to have a meeting 7 days later at 5:00 O'Clock in the afternoon. Mayor Ferre: Mr. Andrews, I would recommend to my fellow Commissioners that we proceed with placing that ad in the newspaper. Metropolitan Dade County has done it, Miami Beach, and a few other communities has also. Now, I would recommend that once we do it, that we don't put this thing up that you had, I think that's is going to bA very confusing, your taxes are being reduced, but you are going to have a public hearing to increase them. People are not going to know what that means,and that's what I really wanted to come to ahead this afternoon to see what the will of this Commission is, to see whether we are going to go to a 8.387 certified millage which that's what it means, or similar and we are going to start cutting into the University of Miami and we are going to start c~itting into Third Century, Police Department, and that's going to take hours and hours arguing, because as I say, I as not going to reduce that and not reduce other things in this city. Mr. Reboso: I don't agree Mr. Mayor, because I think we are cutting too much. I think the City Manager has done an excellent job, but I think it's too much, in my opinion, and I would see like Commissioner Plummer explained something in between, at least to increase the budget another half a million dollars. Mrs. Gordon: Could we meet tomorrow morning to conclude it? Mayor Ferre: First of his conversation Inaudible, Mr. Andrews, you know Thursday is the City of Miami Commission Meeting Day and I understand because of a religious holiday Chat we couldn't have it on Thursday, it was put on Friday and I really keep quiet on it because I didn't west to create any more problems, but I will be absent from 2:00 pm to 3:30pm, so I just want to let you know on Friday. Mrs. Gordon: Is that the Downtown Development Authority hearing that starts at 2:00? Mayor Ferre: No. Mr. Reboso: Mr. Mayor, why don't we go 20 minutes more on this? Mrs. Gordoa: We could meet Wednesday morning. Mayor Ferre: I will be in Puerto Rico Wednesday morning. Mrs. Gordoa: At sight Mr. Mayor: It starts Wednesday night and all day Thursday. tlsyor Ferre: I thought it was all day Wednesday. Mr. Reboso: What about tonight? Mayor Ferre: Stay as late as you want too,tonight, but we can't meet in this room. I will stay as late as you want toaight. Mr. Andrews: Mr. Mayor , Z will be reluctant to recommend that you meet anywhere else othe thaa here because we put in ads in the pages on some of these hearings sad this ~~eome known as a glace for holding of your budget hearings and any of the Qublic that wanted to come in on say of those taeetinge,then post it on the outside and .... - - - - i CCD n n ~..~. i ~~ t~e~ra: but h~tre a ~~~ifig Meat#ng here: ~ !` ~ kti~r that. Y aunt satins that . Mt. Lloyd: You can't change the piece of the its•eting except by resolution ann to give dr~~tain noticed. Mayor i~erre: Ok. So we can't do it 6eyoud 7:00 and that's that and tomorrow at lmsst, I gill be out of t:,mn. It is a commitment of two weeks standing, which I can't cancel. Hoe about S~eturday? Mr. Andrews: May I make thib suggestion, that you authorize me to go ahead and cleat -~ I didn't even want to approach the newspaper to set up these ads without the Commisaion'e #nvolment,we will put no ads in the paper, but simply get everything ready for the longest Course of events and that if you wish, we could meet at 7:30 or 8:00 O'clock in the morning on the day of the Commission Meeting and you come to an earlier Conclusion? Mayor Ferre: We are getting to a point where we are going to have to do things like this. I am sorry, it's not easy, but we have to make decisions now. Mrs. Gordon: Can we meet on Saturday? Mayor Ferre: I am making a speech in Philadelphia, believe it not, and I just can't cancel it just like that, that's a commitment of 3 months. Well, have a meeting without me, that's all right. Mr. Andrews: I proposed in any event to put the appropriation and millage ordinance have it available at the City Commission Meeting on the 27th, it's not on the agenda but - Mr. Plutmoer: I would Like for you to send me a copy as quickly as possible of what you have outlined ,.. _ to bring to the 8.387, ok, I want it listed item, item, etc.,? No: you don't have~it all here: Mr. Andrews: I don't have anywhere on these charts what I furnished you the things on the University, on Third Century, Downtown Development, and others. Mr. Plummer: I have some ideas that I haven't brought before this Commssion about additional revenues and I was hoping to leave that out of this thing, bdt there is additional revenues that this Commission can take into consideration that yet has not been talked about, so what I am saying to you is this: Get into our hands a detail sheet of what you say has to go if we come to the 8.387, then each one of us can sit dawn and agree or disagree point by point, ok, and then we can schedule a meeting thereafter . Mr. Andrews: May I have your peraiasion then to go ahead with setting up the advert- ising,without advertising until this Commission tell me to do so, but have it all set up to follow this schedule and the second matter is that I will have appropriation ordinance millage ordinance ready in blank form for the Commission at the meeting this Thursday? Mrs. Gordon: You mean, Friday, Mr. Manager. Mr. Andrews: Faccuse me, Friday. Mayor Ferre: Now, I am perfectly willing to take a later flight to Philadelphia, if we meet real early Saturday morning, and spend two or three hours, say we start at 8:00 A.M. in the morning and to 11:00 A.M. Mr. Andrews: The only trouble with that is that it is going to delay this other advertising area by that many more day, Mr. Mayor. Mayor Ferre: But obviously we are going to have to spend more time. lira. Gordoat Couid we adopt this millage then and then do this juggling that you are discussing afterwards, is that what you were suggesting? Mx, Aadrars: bo, you'd better come to a conclusion first. Mayor Fas~r~et Yes, We've got to come to a conclusion. 1#a, GQtdpa: le there auy chacee that you might be back froze Puerto Rico on Wednesday ^oseti,e~g3 ~~,~r7~ ., r~ya~r ~'~!t'~e: ~f ~ ec:uid cc~e back ~ _ _ ,... _ an Wednesday morning, Y ' ,~ui.d o back tts~a~t:rt~w If ~ osn finish what Y am going to $uerto Rico for trntwt~tow t a-iil c back on the last flight which leaves at 6:3~ ftom Batt ~uan~ ~ toould go tomor~to~t and Cope back tomorrow. Mrs. Gcyrdcm: Da qau want to tape a chance on that, or do you think it's too indefinite for qou? Mayor f~erre: it's much too indefinite for me and it's a meeting, as I say, I duet can't get out of it. Well, let's set a date for Claughton Island, until we change it otherwise, 5aturdaq morning at $:b0 O'clock. Mr. Plummer: Mr. Mayor, I am going to lay it right on the line. I don't know if I 'have got funerals on Saturday morning and I am not going to know until Thursday. Rev. Gibson: You and I understand both"man"and I will settle for Saturday morning meeting. Mayor Ferrer" We'lI have to do some praying to see that nobody dies between now and then , they'll have to die ;on Monday." Mrs. Gordon: Could we discuss this after, and let's have our next hearing and by that time maybe you all can ma'-te some phone calls. Mayor Ferrer Mr. Andrews, I can call you tomorrow around 2:00 and let you know whether or not I can be back that evening. Mrs. Gordon: Leave it open until later in the day and then we can decide. Mayor Ferrer All right, is there any action that needs to be taken at this time Mr. Andrews for the advertising? Mr. Andrews: I think that you should adopt the motion and give me the authority and flexibility to go ahead and set this all up so that in the event that it's needed, it could be there and in place. "Comments from others in background ", No, I don't want to do it without an expression from the Commission in a form of a motion or you vote on it. Mrs. Gordon: You never did touch at all on this revenue sharing portion,we were suppose to touch on it before we made any motions at all, that's why we didn't act last week Mr. Andrews. Mr. Andrews: You understand that the only motion I am asking for is for me to approach the newspaper to tentatively to reserve space and so forth. Mayor Ferrer There is a motion, is there a second? Did you make a motion on that Mrs. Gordon? Did anybody make a motion on that? I pass the chair over to the Vice Mayor and I will so move. I am moving Chat this City of Miami Commission authorize the City Manager to start preparing for possible advertising in the newspaper in compliance with the state law and regulation. That does not mean that we are going to do it, it dust is a permissive thing at this point, so should we go to that he will be prepared and not be caught in all kinds of emergencies at the last minute and rushing around. Mr. Reboso: We have a motion on the floor, is there any second to that motion? Motion dies for lack of second. Mr. Plummer: Let's hear Claughton Island. Mayor Ferrer Mr. Manager, you don't have a - and I will take the chair back, there is no seconds to the motion and now we will have to delay this until Thursday. All right, take up on the 3:00 -- Mr. Plummer: Until Friday. Mayor Ferrer Friday, I beg your pardon. Take up the 3:00 P.M. agenda. Here is the ivay we are going to do this Ladies and Gentlemen, Mr. Acton, if I may do this, Mr. Claughton and Mr. Frazier le here and what I would like to do is permit them because x don't know haw their schedules are, they want four or five minutes to make a pre:aaatation bxiefiy atsd then we will get into item lA, which is the special plan deveiapment district and 18 and than 2, all right. We will take a ten minute break. - - - ~ CCn .. .. ~, "'rhet'~ baing Sao fu~th~t bu~it-es~ td ~dme beidre the ~itq Coo~i~eion, ~- t~tin~- du1~ made and ~etoti~edi the meeting ~~ ad~durned ats x:30 (3'C1oek P. M. . MAURiCS A. FERRE Magog ATTS5~: S. n. SdUTHEttN City C1etk RALPH G. ONGIS Assistant Citq Clerk ~Ep ~~_1g7A CI'i~Y OF IV~iAMI DOCUI~~NTi MEETING DATE: SEPTEM$ER 23, 1-74 COMMISSION RETRIEVAL ITEM NO DOCUMENT IDENTIFICATION ACTION CODE N0. 1 COMMISSION AGENDA & CITY CLERK REPORT (3 pages) 0001 2 PURCHASE OF PROPERTY KNOWN AS FAIR ISLE FOR PURPOSES OF A CITY OF MIAMI PARK M-74-1039 74-1039 3 FEDERAL, STATE AND COUNTY FUNDS FOR ACQUISITION OF PROPERTY KNOWN AS FAIR ISLE M-74-1040 74-1040 4 SUPPORT CITIZENS OF HONDURAS INJURED BY HURRICANE FIFI 0002 5 PUBLIC HEARING-COCONUT GROVE ZONING STUDY 0003 6 INFORMATION PRESENTED TO CITY COMMISSION MODIFYING THE PLANNING STUDY FOR COCONUT GROVE 0004 7 SPECIAL PLANNED DEVELOPMENT AND SPD-1- DISTRICT-CITY COMMISSION MEETING 0005 8 ADOPTING A PLANNING STUDY FOR COCONUT GROVE AS PRESENTED BY CITY OF MIAMI PLANNING DEPARTMENT R-74-1043 74-1043