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HomeMy WebLinkAbout23626AGREEMENT INFORMATION AGREEMENT NUMBER 23626 NAME/TYPE OF AGREEMENT MIAMI-DADE COUNTY & MIAMI-DADE FIRE RESCUE DESCRIPTION MEMORANDUM OF UNDERSTANDING/SECURING THE CITIES AGREEMENT FOR THE PROCUREMENT OF GOODS & SERVICES/FILE ID: 7460/R-20-0183/MATTER ID: 21-2160/#31 EFFECTIVE DATE October 20, 2021 ATTESTED BY TODD B. HANNON ATTESTED DATE 10/21/2021 DATE RECEIVED FROM ISSUING DEPT. 10/27/2021 NOTE CITY OF MIAMI DOCUMENT ROUTING FORM ORIGINATING DEPARTMENT: Fire -Rescue DEPT. CONTACT PERSON: Maria T. Martinez EXT. 1672 NAME OF OTHER CONTRACTUAL PARTY/ENTITY: "Miami -Dade County, Acting by and through Miami -Dade Police Department ("MDPD") and Miami -Dade Fire -Rescue Department ("MDFR") IS THIS AGREEMENT A RESULT OF A COMPETITIVE PROCUREMENT PROCESS? ❑ YES X NO TOTAL CONTRACT AMOUNT: $ FUNDING INVOLVED? ❑ YES X NO TYPE OF AGREEMENT: ❑ MANAGEMENT AGREEMENT PROFESSIONAL SERVICES AGREEMENT X GRANT AGREEMENT ❑ EXPERT CONSULTANT AGREEMENT ❑ LICENSE AGREEMENT ❑ PUBLIC WORKS AGREEMENT ❑ MAINTENANCE AGREEMENT El INTER -LOCAL AGREEMENT El LEASE AGREEMENT El PURCHASE OR SALE AGREEMENT OTHER: (PLEASE SPECIFY: Memorandum of Understanding PURPOSE OF ITEM (BRIEF SUMMARY): Securing the Cities Agreement for the procurement of goods and services under the Securing the Cities Initiative. COMMISSION APPROVAL DATE: 6/25/2020 FILE ID: 7460 ENACTMENT NO.: R-20-0183 IF THIS DOES NOT REQUIRE COMMISSION APPROVAL, PLEASE EXPLAIN: ROUTING INFORMATION Date PLEASE PRINT AND SIGN APPROVAL BY DEPARTMENTAL DIRECTOR 9/20/21%� PRINT: Ty McGann, AFC SIGNATURE: SUBMITTED TO RISK MANAGEMENT 9/20/21 PRINT: ANN — MARIE RPE SIGNATURE: ' SUBMITTED TO CITY ATTORNEY 10/18/21 PRINT: VICTORIA MENDEZ = ' ' • k 1. )y'.! 1-2160 APPROVAL BY ASSISTANT CITY MANAGER - RINT: SIGNATURE: RECEIVED BY CITY MANAGERkt lO! PRINT: ART NO GA SIGNATURE• 1) ONE ORIGINAL TO CITY CLERK, 2) ONE COPY TO CITY ATTORNEY'S OFFICE; 3) REMAINING ORIGINAL(S) TO ORIGINATING DEPARTMENT PRINT: SIGNATURE: �J PRINT: SIGNATURE: PST: SIGNATURE: PLEASE ATTACH THIS ROUTING FORM TO ALL DOCUMENTS THAT REQUIRE EXECUTION BY THE CITY MANAGER SECURING THE CITIES AGREEMENT FOR THE PROCUREMENT OF GOODS AND SERVICES UNDER THE ,SECURING THE CITIES INITIATIVE MEMORANDUM OF UNDERSTANDING This Memorandum of Understanding ("MOU") is entered into this day of 610,6 , 2021, by and between the City of Miami, a municipal corporation of the State of Florida ("Sponsoring Agency"), as sponsoring agency and administrator that will have overall charge of the Securing the Cities ("STC") Program ("Cooperative Agreement") and Miami -Dade County, acting by and through Miami - Dade Police Department (MDPD) and Miami -Dade Fire Rescue Depaitiuent (MDFR) with a principal office at 111 NW First Street, Miami, FL 33128-1930 ("Participating _Agency") for the procurement and distribution of goods and services under this Securing the Cities Initiative. RECITALS WHEREAS, the United States Depaitiiient of Homeland Security ("DHS") Domestic Nuclear Detection Office ("DNDO"), has sub -granted the STC Program 2019 to the City of Miami as sponsoring agency, accepted pursuant to Resolution No. R-20-0183, adopted June 25, 2020, to provide funds to address the unique equipment, training, planning, exercise and operational needs for the region, and to assist in building an enhanced and sustainable capacity to prevent, respond to, and recover from threats or acts of terrorism; and other high- consequence events utilizing nuclear or other radiological materials that pose risk to homeland security in high -risk urban areas; and WHEREAS, Securing -the -Cities Implementation Initiative is a coordinated effort by federal, state and local government entities to detect and prevent any transport of radiological materials into the South Florida region, by any group or person for the purpose of using those materials to attack any part of the region's critical infrastructures; and WHEREAS, Miami -Dade County and the City of Miami intend to work together and in concert with the other agencies in the region, to design and implement systems for coordinated and integrated detection and interdiction of materials that may be used in a terrorist attack and recognize the need for mutual information sharing and cooperation to operate such systems effectively; and WHEREAS, the City of Miami as the sponsoring agency has received or expects to receive various forms of assistance from the federal government including funding and equipment to accomplish this initiative; and WHEREAS, in accordance with the STC Program, the participating agencies will uphold the Memorandum of Understanding which will now include the distribution of equipment `which specifies responsibilities, use, maintenance, inventory, calibration and disposal responsibilities in accordance with the STC Program's policies; and _ WHEREAS, the City Commission, by Resolution No. R-20-0183 , adopted on June 25, 2020, has authorized the City Manager to enter into this Agreement with the Participating Agency on behalf of the City ofMiami; NOW THEREFORE, in consideration of the foregoing, the parties hereto agree as follows: PURPOSE A_ The purpose of this MOU is to maintain cooperative and collaborative relationships with partner agencies within the region that will increase capabilities in identifying and responding to Radiological and Nuclear ("R/N") threats. These efforts will require close collaboration, support and partnerships from all participants that ultimately will enhance the STC Program to the benefit of every organization/agency within the region. B. This MOU will be utilized by the City of Miami in collaboration with regional partners to reduce the risk of a successful deployment of a R/N weapon of mass destruction or the movement of materials into a major metropolitan area such as South Florida. Considering the region's high -risk, it is critical and necessary to implement an expansive and multi - jurisdictional ability to discover and locate R/N threats, communicate information related to these threats and to develop a coordinated response with all principal partners. C. This MOU delineates the transfer of federal STC Program funded equipment from the Sponsoring Agency to the Participating agency. D. This MOU stipulates the Participating Agency's responsibilities for said equipment as per the Sponsoring Agency's and the STC Program's guidelines. E. This MOU describes the intent and sole purpose of equipment as used in coordination by the Participating Agency for the participation, use, and availability of "Regional" equipment. "Regional" equipment, for the purposes of this Program and it's participants includes, but is not limited to, equipment or training that shall benefit and be made available to STC participants as part of the collaboration of South Florida local and state first responder agencies in working effectively and efficiently together to prepare for, respond to, and reduce the risk of a successful deployment of a R/N terrorist weapon against a major metropolitan area in the United States by establishing sustainable capability within Global Nuclear Detection Architecture ("GNDA") partner agencies to detect, analyze, and report R/N materials out of regulatory control within their jurisdictions. F. The parties agree to immediately notify and share security information with each other related to deployment and operation of equipment, goods and services provided pursuant to this MOU. G. Through this federal assistance, MDPD and MDFR will select various goods or services to be submitted for approval, first through the City of Miami STC Program review process and then ultimately through this Cooperative Agreement in the following manner: STC MOU - Page 2 of 9 1. Utilizing reimbursement from the STC Program, the City of Miami or its STC partners will procure selected goods or services, including, but not limited to, the purchase of R/N detection devices; the purchase of other equipment as requested by the Agencies and approved by this Cooperative Agreement for the purposes of this program, such as Personal Radiation Detectors (PRD's), Radioisotope Identification Devices (RIID's), Backpack -based Radiation Detectors or mobile R/N detection devices incorporated onto vehicles as an interdiction platform; this also encompasses items that require either advance funds for prepaying the vendor or the Agency or direct reimbursement to either the vendor or the Agency after purchase; the reimbursement of approved overtime incurred for purposes of training and exercise planning and execution; other items or equipment as described for each federal fiscal year allocation under the STC Initiative. 2 Both the Grantor and the City of Miami as Sponsoring Agency require that the process for purchases by the .City of Miami must conform to the current Procurement Policy Rules of the City of Miami. Purchases made by MDPD and MDFR must conform to current Miami -Dade County Procurement Policy Rules that remain in compliance with 2 CFR 200. IL The City of Miami will arrange with MDPD and MDFR for employees of MDPD and MDFR to receive training about the use of the goods and equipment supplied to MDPD and MDFR pursuant to this MOU. The training will take place at a location and on a schedule to be agreed upon by the parties with due consideration for turnover of personnel and the like. The MDPD and MDFR shall not distribute or deliver equipment to other agencies unless they agree not to deploy such equipment without proper training. L Utilizing reimbursement from the STC Program, training hours will be properly tracked, MDPD and MDFR will be required to create a budget sheet and provide to the City of Miami or its contractor(s) pursuant to the terms of the Agreement. Miami -Dade County agrees to the following: 1. Prior to training, MDPD and MDFR will submit to the City of Miami a projected Agency Funding Allocations budget sheet that will include: a. the anticipated number of people in each rank who will provide training on an overtime basis as a Trainer (Trainer overtime); b. the overtime cost structure for each rank; c. the training hours required; and d. the computed total cost, not to exceed MDPD and MDFR allocation as identified by the. City ofMiami. 2. Required submissions for Trainee (Trainee overtime) will follow the same procedures . and terms as those stated above for Trainers, but onlX will be submitted for personnel who attend allowable trainings, required drills, exercises. and tabletops, STC MOU - Page 3 of 9 PARTICIPATING AGENCY'S RESPONSIBILITIES A. The Participating Agency shall not sell or otherwise dispose of equipment without the written consent of the Sponsoring Agency. If the Sponsoring Agency, approves of the Participating Agency selling or disposing of said equipment, it shall be the responsibility of the Participating Agency to dispose of equipmentproperly. B. The Participating Agency shall submit an inventory report to the Sponsoring Agency, when requested and in a timely manner. The inventory reports shall include, but not be limited to: the make, model, serial number, location, Point of Contact ("POC") who has functional authority, condition of equipment and any additional information as requested. C. The Participating Agency shall provide/make available the equipment for inventory and on -site monitoring visits as requested. D. The Participating Agency shall be fully responsible for the coordination of equipment in order to keep the "Regional" equipment in-service, fully operational, and available for use in the event requested by another Participating Agency ("Requesting Agency") and requiring the use of the listed equipment. E Ensure that equipment obtained from the STC Program is readily available for use by personnel trained to use such equipment for actual emergencies or exercises. Also, ensure that such equipment is readily available for onsite monitoring by the Sponsoring Agency. If the Participating Agency is incapable of staffing the equipment, such equipment shall be made available to another Participating Agency for use during any actual emergencies or exercises. Failure to ensure equipment availability may result in loss of funding and/or equipment to the Participating Agency. F. All equipment obtained from the STC Program is the sole responsibility of the Sponsoring agency. This includes, where applicable, maintenance, replacement, calibration, training on equipment, and insuring of equipment, and compliance with intra-agency monthly or quarterly reporting requirements. CONDITIONS: DEFAULT, REMEDIES. TE,RMTNATION A. EVENT OF DEFAULT - If any of the responsibilities or obligations listed above in "Participating Agency's Responsibilities" are not met, provided for, or responded to in a timely manner, failure to meet same shall constitute a default and the Sponsoring Agency has the option to terminate the Agreement. B. REMEDIES - If an Event of Default occurs, then the Sponsoring Agency may, after thirty (30) calendar days written notice to the Participating Agency and upon the Participating Agency's failure to regain compliance within those thirty (30) calendar days, exercise any one or more of the following remedies, either concurrently or consecutively: STC MOU - Page 4 of 9 1. Terminate this Agreement, provided that the Participating Agency is given at least thirty (30) days prior written notice of the termination. The notice shall be effective when placed in the United States, first class mail, postage prepaid, by registered or certified mail -return receipt requested; 2 Begin an appropriate legal or equitable action to enforce performance of this Agreement; 3. Require that the Participating Agency refund to the City of Miami, the Sponsoring Agency any monies used for ineligible purpose under the laws, rules and regulations governing the use of these funds; 4. Request additional information from the Participating Agency to determine the reasons for or the extent of non-compliance or lack ofperformance; 5. Require that the Participating Agency return all distributed equipment to the Sponsoring Agency C. TERMINATION - The Sponsoring Agency . may terminate the MOU for cause after thirty (30) calendar days written notice. Cause can include misuse of funds, fraud, lack of compliance with "Participating Agency's Responsibilities" and any other applicable laws, rules, and regulations, failure to timely perform, and refusal by the Participating Agency to permit public access to any document, record, information, or other material subject to public records disclosure under Chapter 119, Florida Statutes, as amended Confidentiality In order to ensure the safety of Participating Agencies, all parties to the MOU agree to adhere to the confidentiality expectations as outlined in this Cooperative Agreement. The parties agree that all information concerning the equipment, goods, and services provided through this MOU shall remain confidential. Access to all confidential information relating to this Agreement shall be strictly controlled by Miami -Dade County to minimize disclosure outside of what may be required by law. Any unauthorized disclosure of confidential information by employees of any party to this MOU shall be immediately reported to the Sponsoring Agency. In the event that Miami -Dade County becomes legally compelled to disclose any confidential information pertaining to this Agreement, MDPD and MDFR shall provide the Sponsoring Agency with prompt, prior written notice of such requirement so that the Sponsoring Agency may seek a protective order or other appropriate remedy. The City of Miami as designated Sponsoring Agency and administrator of the STC Program accepts full responsibility for the performance of the collaborative organizations/agencies. This MOU is the complete agreement between the City of Miami, as Sponsoring Agency, and Miami -Dade County, by and through MDPD and MDFR, as may be amended by written agreement only signed by each of the parties involved. STC MOU - Page 5 of 9 MISCELLANEOUS PROVISIONS A. Changes and Modifications Changes and/or modifications to this MOU shall be in writing and signed by the authorized agents of all Parties, or their duly authorized designee within the scope of their authority. No oral statement by any person shall be interpreted as modifying or otherwise affecting the terms of this MOU. All requests for interpretation or modification shall be made in writing. B. Public Records; Maintenance of Records This MOU shall be subject to Florida's Public Records Laws, Chapter 119, Florida Statutes, as amended. The Parties understand the broad nature of these laws and agree to comply with Florida's Public Records Laws, and laws relating to records retention. C. Compliance with the Law The Parties shall comply with all applicable federal, state, and local laws, codes, ordinances, rules, and regulations in performing their respective duties, responsibilities, and obligations pursuant to this MOU. The Parties shall not unlawfully discriminate in the performance of their respective duties under this Agreement. D. Governing Law This MOU shall be governed by the laws of the State of Florida. Venue in any proceedings shall be in Miami -Dade County, Florida and each Partner shall be responsible for its own attorneys' fees. E. Counterparts; Electronic Signatures This MOU and any amendments hereto may be executed in counterparts and all such counterparts taken together shall be deemed to constitute one and the same instrument, each of which shall be an original as against either Party whose signature appears thereon, but all of which taken together shall constitute but one and the same instrument. An executed facsimile or electronic scanned copy of this MOU shall have the same force and effect as an original. The parties shall be entitled to sign and transmit an electronic signature on this MOU (whether by facsimile, PDF or other email transmission), which signature shall be binding on the party whose name is contained therein. Any party providing an electronic signature agrees to promptly execute and deliver to the other parties an original signed MOU upon request. F. Dispute Process If possible, disputes should first be resolved by informal discussion between the Parties. The Parties will attempt to resolve their disputes and controversies arising under this MOU by the procedural options afforded by the Florida Governmental Conflict Resolution Act, Chapter 164, STC MOU - Page 6 of 9 Florida Statutes, as amended. This will be a condition precedent to any civil action between the Parties arising out of this MOU. H. Indemnification 1. Pursuant to Section 768.28, Florida Statutes, the Sponsoring Agency assumes any and all risks of personal injury, bodily injury and property damage attributable to the negligent acts or omissions of the Sponsoring Agency and its officers, employees, servants, and agents thereof. The Sponsoring Agency warrants and represents that it is self -funded for liability insurance, or has liability insurance, both public and property, with such protection being applicable to the Sponsoring Agency and its officers, employees, servants and agents while acting within the scope of their employment with the Sponsoring Agency. 2. Pursuant to Section 768.28, Florida Statutes, the Participating Agency assumes any and all risks of personal injury, bodily injury and property damage attributable to the negligent acts or omissions of the Participating Agency and its officers, employees, servants, and agents thereof. The Participating Agency warrants and represents that it is self -funded for liability insurance, or has liability insurance, both public and property, with such protection being applicable to the Participating Agency and its officers, employees, servants and agents while acting within the scope of their employment with the ParticipatingAgency. I. Term This MOU will be effective upon signature by all parties and will expire on October.30, 2029 unless terminated. The remainder of this page is intentionally left blank STC MOU - Page 7 of 9 IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed by their respective officials thereunto duly authorized on the date above written. ATTEST: By: County Clerk Miami -Dade County, Florida APPROVED AS TO FORM AND LEGAL SUFFICIENCY: By: Shanika 4. GYaves STC MOU - Page 8 of 9 "Participating Agency" MIAMI-DADS COUNTY Miami -Dade Police Department Miami -Dade Fire Rescue Department 111 NW 1st Street Miami, Florida 33128 By: 2024 iel a Levine Cava, Mayor Miami -Dade County, Florida Alfredo Ram rrez III, Director Miami -Dade Police Department By:. �a.. Alan Cominsky, Director Miami -Dade Fire Rescue FID #: 1596000375A8 DUNS: 072220791 Al lEST: Todd B. Hannon. Jerk APPROVED AS TO LEGAL FORM CORRECTNESS: TMF MID 21-2160 "Sponsoring Agency" CITY OF MIAM a Florida municicorporation By: Arthur Norie V, City Manager APPROVED AS TO INSURANCE AND REQUIREMENTS: By: Ann -Marie Sharpe, Director Department of Risk Management STC MOU - Page 9 of 9 Approved Aff4Wh L 4--' Mayor Agenda Item No, 8(E)(3) Veto 7-20.21 Override RESOLUTION NO. R 682-21 RESOLUTION AUTHORIZING THE COUNTY MAYOR. OR. COUNTY MAYOR'S DESIGNEE TQ APPLY FOR, RECEIVE, AND EXPEND GRANT FUNDS FROM THE UNITED STATES DEPARTMENT OF HOMELAND SECURITY ("DHS") AND THE FLORIDA DIVISION OF EMERGENCY MANAGEMENT ("OEM"); AUTHORIZING THE COUNTY MAYOR. OR. COUNTY MAYOR'S DESIGNEE TO EXECUTE GRANT AGREEMENTS AND OTHER NECESSARY DOCUMENTS AND AGREEMENTS FOR RECEIPT AND EXPENDITURE OF SUCH GRANT FUNDS; AUTHORIZING THE COUNTY MAYOR OR COUNTY MAYOR'S DESIGNEE TO EXECUTE SUBAWARD AGREEMENTS, SUBRECIPIENT AGREEMENTS, OR OTHER AGREEMENTS AND NECESSARY DOCUMENTS WITH MUNICIPALITIES FOR THE RECEIPT OR AWARD OF DHS OR OEM GRANT FUNDS FOR CERTAIN PROJECTS IDENTIFIED IN THE NATIONAL PREPAREDNESS GOAL, THE FLORIDA DOMESTIC SECURITY STRATEGIC PLAN 2021- 2023, OR THE MIAMI- DADE COUNTY 2020. EMERGENCY PREPAREDNESS REPORT; AUTHORIZING THE COUNTY MAYOR OR COUNTY MAYOR'S DESIGNEE TO EXECUTE AMENDMENTS OF ALL SUCH AGREEMENTS AND DOCUMENTS AND EXERCISE THE PROVISIONS SET FORTH THEREIN, PROVIDED THAT THE AGREEMENTS AND DOCUMENTS -ARE. NOT AMENDED TO ALTER THE PURPOSE OR EXTEND THE TERM BEYOND SEVEN YEARS; AND DIRECTING THE COUNTY MAYOR OR COUNTY MAYOR'S DESIGNEE TO PROVIDEREPORTS WHEREAS, this Board desires to accomplish the purposes outlined in the accompanying memorandum, a copy of which Is incorporated herein by reference, NOW,. THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA, that this Board: 5 Agenda Item No. 8(E)(3) Page No. 2 Section 1. Authorizes the County Mayor or the County Mayor's designee to apply for, receive, and expend grant funds from the United States Department of Homeland Security ("DHS") and the Florida Department of Emergency Management ("OEM"), for projects to: 1. strengthen Miami -Dade County's disaster preparedness, response, recovery, mitigation efforts, and resilience; 2. strengthen Miami -Dade County against potential domestic security incidents, including, but not limited to, terrorism; and 3. ready Miami -Dade County, the State of Florida, and the nation for catastrophic disasters. Such projects must be aligned with the goals, objectives, and core capabilities found in the National Preparedness Goal, attached hereto and incorporated herein as Attachment A, the Florida Domestic Security Strategic Plan 2021 2023, attached hereto and incorporated herein as AttachmentB, or the Miami -Dade County 2020 Emergency Preparedness Report, attached hereto and incorporated herein as Attachment C. Section 2. Authorizes the County Mayor or County Mayor's designee to execute grant agreements and other necessary documents and agreements for receipt and expenditure of such grant funds, subject to subsequent approvals by this Board if such agreements or documents propose to commit additional funding from Miami -Dade County and following approval for legal form and sufficiency by the Miami -Dade County Attorney's Office. Such funding approval shall not include in -kind match funding. Section 3. Authorizes the County Mayor or County Mayor's designee to execute subaward agreements, subrecipient agreements, or other agreements.and necessary documents with municipalities within Miami -Dade County for the receipt or award of DHS or OEM grant 6 Agenda Item No. 8(E)(3) Page No. 3 funds for certain qualified projects identified in the National Preparedness Goal, the Florida Domestic Security Strategic Plan 2021-2023, or the Miami -Dade County 2020 Emergency Preparedness Report, subject to subsequent approvals by this Board if such agreements or documents propose to commit additional funding from Miami -Dade County and following approval for legal form and sufficiency by the County Attorney's Office. Such funding approval shall not include in -kind match funding. Section 4. Authorizes the County Mayor or County Mayor's designee to execute amendments of all such agreements and documents authorized in sections 2 and 3 above and to exercise the provisions set forth therein, provided that the agreements and documents are not amended to alter the purpose or to extend the term beyond seven years, Section 5. Directs the County Mayor or County Mayor's designee to provide annual reports to this Board of all grants applied for and received pursuant to the authority provided herein. Such reports shall be placed on an agenda of this Board pursuant to Ordinance No. 14-65 no later than January 31, commencing on January 31, 2022. At a minimum, the annual reports should include the following information: (1) the granting agency and grant name; (2) whether there are any subgrantees or subrecipients of the grant and the identity of same; (3) the amount of the grant award; (4) a description of the grant project or program and how the grant funds were expended; (5) the gant term; (6) the departments or entities involved in the grant project or program; (7) any provision of in -kind services; and (8) match funds that received prior Board approval. 7 Agenda Item No. 8(E)(3) Page No. 4 The foregoing resolution was offered by Commissioner Sally A. Heyman who moved its adoption. The motion was seconded by Commissioner Kionne L. McGhee and upon being put to a vote, the vote was as follows: Jose Oliver G. Sen. Rene Garcia Sally A. Heyman Eileen Higgins Kionne L. McGhee Raquel A. Regalado Sen. Javier D. Souto "Pepe" Diaz, Chairman aye Gilbert, III, Vice -Chairman aye Keon Hardemon Danielle Cohen Higgins Joe A. Martinez Jean Monestime Rebeca Sosa aye aye aye aye aye aye aye aye aye aye aye The Chairperson thereupon declared this resolution duly passed and adopted this 201 day of July, 2021. This resolution shall become effective upon the earlier of (1) 10 days after the date of its adoption unless vetoed by the County Mayor, and if vetoed, shall become effective only upon an override by this Board, or (2) approval by the County Mayor of this resolution and the filing of this approval with the Clerk of the Board. Approved by County Attorney as to form and legal sufficiency, Shanika A. Graves 8 MIAMI-DADE COUNTY, FLORIDA BY ITS BOARD OF COUNTY COMMISSIONERS HARVEY RUVIN, CLERK Melissa Adames By: Deputy Clerk Memorandum COUNTY iaADE COUNTY Date: July 20, 2021 To: Honorable Chairman Jose "Pepe" Diaz and Members, Board of County Commissioners From: Danielle Levine Cava //" ��% , Mayor *AAA, , (Asci:a•tL...-- Subject: Resolution Authorizing the County Mayor to Apply for, Receive, and Expend funding through the United States Department of Homeland Security and Florida Division of Emergency Management Recommendation It is recommended that the Board of County Commissioners (Board) approve the attached resolution authorizing the County Mayor or County Mayor's designee to apply for, receive, and expend grant funds from the United States Department of Homeland Security (DHS) and the Florida Division of Emergency Management (OEM). The Board is further recommended to authorize the County Mayor or County Mayor's designee to execute grant agreements and other necessary documents and agreements for receipt and expenditure of such grant funds. The Board is also recommended to authorize the County Mayor or County Mayor's designee to execute subaward agreements, subrecipient agreements, or other agreements and necessary documents with municipalities in Miami -Dade County for the receipt or award of DHS or OEM grant funds for certain projects identified in the National Preparedness Goal, attached to the resolution as Attachment A, the Florida's Domestic Security Strategic Plan 2021-2023, attached to the resolution as Attachment B, and the Miami -Dade County (MDC) 2020 Emergency Preparedness Report, attached to the resolution as Attachment C, Finally, this resolution authorizes the County Mayor or County Mayor's designee to execute amendments of all suoh agreements and documents and exercise the provisions set forth therein, provided that the agreements and documents are not amended to alter the purpose or extend the term beyond seven years, Scope This resolution has countywide impact. Delegation of Authority The County Mayor or County Mayor's designee is authorized to apply for, receive, and expend grant funds from DHS or OEM. The County Mayor or Mayor's designee is authorized to execute grant agreements and other necessary documents and agreements for receipt and expenditure of such grant funds as well as subgrant agreements, subrecipient agreements or other agreements with municipalities in Miami -Dade County for the receipt or award of such grant funds for certain projects identified in the National Preparedness Goal, the Florida's Domestic Security Strategic Plan 2021 - 2023, and the Miami -Dade County 2020 Emergency Preparedness Report, The County Mayor or County Mayor's designee is authorized to execute amendments to all such agreements and documents and exercise the provisions set forth therein, provided that suoh amendments do not alter the purpose of the agreements or documents or extend the term beyond seven years, Fiscal Impact/Funding Source Since FY 2003, Miami -Dade Fire Rescue (MDFR), the Miami -Dade County Office of Emergency Management, and Miami -Dade Police Department (MDPD) have received more than $113 million in federal funds from the DHS, and approximately $33 million in funds from the OEM. Most grants do not require matching funds. However, the Assistance to Firefighters Grant, Building Resilient 2 Honorable Chairman Jose "Pepe" Diaz and Members, Board of County Commissioners Page No. 2 Infrastructure Communities Grant, Fire Prevention and Safety Grant, Port Security Grant, the Hazardous Mitigation Grant Program, and the Flood Mitigation Assistance Grant require a cost match that varies between 5 and 25 peroent of the grant awarded. Track Record/Monitor All grant awards will be tracked and monitored by the MDFR Grants Management Bureau, and MDPD Departmental Services. Background Since 2003, the County has been the recipient of DHS grant funds passed through federal, state and local awards. On September 18, 2007, the Board approved Resolution No. R 1019-07, which authorized the County Mayor to apply for, receive, accept, modify, expend and amend grant funds for Homeland Security Projects, The Homeland Security Grant Program is a primary funding mechanism for building and sustaining national preparedness capabilities, These grants fund a range of preparedness activities, including planning, organization, equipment purchase, training, exercise and management and administrative costs, The core mission of the DHS and OEM for such grant funding is to enhance the ability of state, local, and tribal governments to prepare, prevent, and respond to natural disasters and terrorism The grant awards from the DHS or OEM are used for projects to: (1) Strengthen Miami -Dade County's disaster preparedness, response, recovery, mitigation efforts, and resilience; (2) Strengthen Miami -Dade County against potential domestic security incidents, including, but not limited to, terrorism; and (3) Ready Miami -Dade County, the State of Florida, and the nation for catastrophic disasters. Such projects must be aligned with the goals, objectives, and core capabilities found in the National Preparedness Goal, attached to the resolution and incorporated therein as Attachment A, the Florida Domestic Security Strategic Plan 2021-2023, attached to the resolution and Incorporated herein as Attachment B, and the Miami -Dade County 2020 Emergency Preparedness Report, attached to the resolution and incorporated therein as Attachment C. Specifically, DHS funds various grant programs including the following, which have been awarded to the County: the Urban Areas Security initiative, the Hazard Mitigation Grant Program (BMGP), Building Resilient Infrastructure Communities Grant, Flood Mitigation Assistance Grant, HMGP Post Fire Grant, Regional Catastrophic Grant Program, Assistance to Firefighter Grants, Fire Prevention & Safety Grants, Staffing for Adequate Fire and Emergency Response Grants, the National Urban Search & Rescue Response System Grants, the Emergency Management Performance Grant, the Port Security Grant Program, the Complex Coordinated Terrorists Attacks Grant, and the Operation Stonegarden Grant Program. Likewise, the County has been awarded the following OEM grants: Hazards Analysis Grant Program, State Homeland Security Grant Program, Citizen Corps Program, and the Citizens Emergency Response Team. Approval of this resolution will streamline the grant application process for various state and federal grants funded by DHS and OEM, respectively. JD Patterson Chief Public Safety Officer 3 OFFICIAL MX QM aux.orT RAMP QV COUNTY CQMMISS NER$ MJ AAF?E.COU VIG YLORIDA MEMORANDUM Agenda Item No. 8(E)(3) TO: Honorable Chairman Jose "Pepe" Diaz DATE: July 20, 2021 and Members, Board of County Commissioners FROM: Geri Bonzon-Keenan County Attorney Resolution No. R 682-21 SUBJECT: Resolution authorizing the County Mayor to apply for, receive, and expend grant funds from the United States Department of Homeland Security ("DHS") and the Florida Division of Emergency Management ("OEM"); authorizing the County Mayor to execute grant agreements and other necessary documents and agreements for receipt and expenditure of such grant funds; authorizing the County Mayor to execute subaward agreements, subrecipient • agreements, or other agreements and necessary documents with municipalities for the receipt or award of DHS or OEM grant funds for certain projects identified in the National Preparedness Goal, the Florida Domestic Security Strategic Plan 2021- 2023, or the Miami -Dade County 2020 Emergency Preparedness Report; authorizing the County Mayor to execute amendments of all such agreements and documents and exercise the provisions set forth therein, provided that the agreements and documents are not amended to alter the purpose or extend the term beyond seven years; and directing the County Mayor to provide reports The accompanying resolution was prepared by the Fire Rescue Department and placed on the agenda at the request of Prime Sponsor Commissioner Sally A. Heyman. GBK/uw Geri Bonzon-Keenan County Attorney 1 AGENDA ITEM SUMMARY FORM File ID: #7460 Date: 05/18/2020 Commission Meeting Date: 06/25/2020 Type: Subject: Requesting Department: Department of Fire - Rescue Sponsored By: District Impacted: All Resolution Establish Special Revenue Project - Securing the Cities Purpose of Item: A Resolution of the Miami City Commission authorizing the City Manager to accept grant funding in the amount of $1,977,434.00 from the Department of Homeland Security ("DHS") "Securing the Cities Program 2019". This funding will be utilized to enhance regional capabilities in detecting, identifying and responding to radiological and nuclear threats throughout Miami - Dade, Broward, Palm Beach and Monroe Counties. Background of Item: The Miami Region currently lacks the capacity to adequately and comprehensively detect and respond to radiological and nuclear ("R/N") threats. The Miami Region contains numerous and potential critical targets for R/N attacks by land, sea and air, magnifying the need for the development of regional R/N detection, identification and response capabilities to protect lives and the economy. Funding provided by the "Securing the Cities (STC) Program 2019" shall assist our vulnerable region in becoming better trained and equipped to detect and respond to such threats. It is appropriate for the City Commission to authorize the City Manager to execute any and all necessary documents, in a form acceptable to the City Attorney, for the acceptance and administration of said grant, and to appropriate same. Budget Impact Analysis Item is Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: Total Fiscal Impact: $1,977,434.00 Special Revenue Account No: 11000.189000.431000.0000.00000 Department of Fire -Rescue Department of Fire -Rescue Office of Management and Budget Office of Management and Budget City Manager's Office Legislative Division Office of the City Attorney Office of the City Attomey Office of the City Attomey City Commission Reviewed B Johnny Duran Eloy Garcia Pedro Lacret, Christopher M Rose Arthur Noriega V Valentin J Alvarez George Wysong Bamaby L. Min Victoria Mendez Nicole Ewan Fire Budget Review Fire Chief Review Budget Analyst Review Budget Review City Manager Review Legislative Division Review ACA Review Deputy City Attomey Review Approved Form and Correctness Meeting Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed 05/19/2020 9:06 AM 05/19/2020 9:08 AM 05/20/2020 12:19 PM 05/20/2020 12:20 PM 05/21/2020 11:51 AM 06/11/2020 2:38 PM 06/11/2020 4:23 PM 06/11/2020 5:00 PM 06/15/2020 12:40 PM 06/25/2020 9:00 AM Office of the Mayor Mayor's Office Unsigned by the Mayor Completed 06/29/2020 5:49 PM Office of the City Clerk City Clerk's Office Signed and Attested by the City Clerk Completed 06/29/2020 6:01 PM Office of the City Clerk City Clerk's Office Rendered Completed 06/29/2020 6:01 PM City of Miami Legislation Resolution Enactment Number: R-20-0183 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 7460 Final Action Date:6/25/2020 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING THE CITY MANAGER TO ACCEPT FUNDING PURSUANT TO THE TERMS AND CONDITIONS OF THE DEPARTMENT OF HOMELAND SECURITY'S ("DHS") "SECURING THE CITIES (STC)" GRANT PROGRAM; ESTABLISHING A NEW SPECIAL REVENUE PROJECT TITLED "SECURING THE CITIES (STC) PROGRAM 2019" IN AN AMOUNT NOT TO EXCEED $1,977,434.00 CONSISTING OF A GRANT FROM DHS FOR THE PURPOSE OF ENHANCING REGIONAL CAPABILITIES IN DETECTING, IDENTIFYING, AND RESPONDING TO RADIOLOGICAL AND NUCLEAR THREATS BY PROVIDING FIRST RESPONDERS WITH THE NECESSARY TRAINING AND EQUIPMENT; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL NECESSARY DOCUMENTS, ALL IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR THE ACCEPTANCE AND ADMINISTRATION OF SAID FUNDS AND COMPLIANCE WITH SAID TERMS AND CONDITIONS WITH AN OPTION TO RENEW FOR UP TO FIVE (5) YEARS. WHEREAS, the City of Miami's ("City") Fire -Rescue Department has been awarded a grant from the United States Department of Homeland Security Securing the Cities Program 2019 ("Program") in an amount not to exceed $1,977,434.00 to serve as the lead agency for Miami -Dade, Broward, Monroe, and Palm Beach Counties ("Miami Region"); and WHEREAS, the overall anticipated period of performance is one hundred twenty (120) months, to be allocated amongst ten (10) twelve (12) month budget periods; and WHEREAS, funding for the first budget period will be provided under this initial Notice of Funding Opportunity and should further funding become available for additional budget periods, the City will be able to submit additional applications and budget materials for continuing awards to support additional budget periods; and WHEREAS, the Miami Region currently Tacks the capacity to adequately and comprehensively detect and respond to radiological and nuclear ("R/N") threats; and WHEREAS, the Miami Region contains numerous potential critical targets for R/N attacks by land, sea, and air, magnifying the need for the development of regional R/N detection, identification, and response capabilities to protect lives and the economy; and WHEREAS, funding provided by the Program shall assist the vulnerable Miami Region in becoming better trained and equipped to detect and respond to such R/N threats; and WHEREAS, it is appropriate for the City Commission to authorize the City Manager to execute any and all necessary documents, all in a form acceptable to the City Attorney, for the acceptance, administration, and compliance with said Program and to appropriate same; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Manager is hereby authorized' to accept funding pursuant to the terms and conditions of the Program's 2019 Cooperative Agreement, attached and incorporated as Exhibit "A". Section 3. The following new Special Revenue Project is established and resources are appropriated as described below: FUND TITLE: Securing the Cities (STC) Program 2019 RESOURCES: The Department of Homeland Security $1,977,434.00 APPROPRIATIONS: $1,977,434.00 Section 4. The City Manager is further authorized' to negotiate and execute any and all necessary documents, all in a form acceptable to the city attorney, for the acceptance and administration of said grant and compliance with said terms and conditions. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end often calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.