HomeMy WebLinkAbout23587AGREEMENT INFORMATION
AGREEMENT NUMBER
23587
NAME/TYPE OF AGREEMENT
SEOPW CRA & HUMAN RESOURCES OF MIAMI, INC.
DESCRIPTION
GRANT AGREEMENT/CONTINUED OPERATION OF THE
OVERTOWN BEAUTIFICATION TEAM/FILE ID: 9396/CRA-R-21-
0021
EFFECTIVE DATE
July 5, 2021
ATTESTED BY
TODD B. HANNON
ATTESTED DATE
8/23/2021
DATE RECEIVED FROM ISSUING
DEPT.
9/8/2021
NOTE
GRANT AGREEMENT
This GRANT AGREEMENT ("Agreement") is made as of this day of AA \ 2267/t
("Effective Date") by and between the SOUTHEAST OVERTOWN/PARK WEST COMMUNITY
REDEVELOPMENT AGENCY, a public agency and body corporate created pursuant to Section 163.356,
Florida Statutes (the "SEOPW CRA"), and HUMAN RESOURCES OF MIAMI, INC., a Florida non-profit
corporation ("Grantee").
RECITALS
A. WHEREAS, the SEOPW CRA is responsible for carrying out community
redevelopment activities and projects within its Redevelopment Area in_ accordance with the 2018
Southeast Overtown/Park West Community Updated Redevelopment Plan, as amended and restated
(the "Updated Plan"); and
B. WHEREAS, Section 2, Goal 4, at page 10 of the Updated Plan lists the "creat[ion of]
jobs within the community" as a stated redevelopment goal; and
C. WHEREAS, Section 2, Goal 6, at page 10 of the Updated Plan also lists
"[i]mprove[ment of] the [q]uality of [1]ife for residents" as a stated redevelopment goal; and
D. WHEREAS, Section 2, Principle 4, at page 13 of the Updated Plan provides "that
employment opportunities be made available to existing residents ... " as a stated redevelopment
principle; and
E. WHEREAS, Section 2, Principle 10, at page 15, of the Updated Plan also lists
"[m]aintenance of public streets and spaces must occur" as a stated redevelopment principle; and
F. WHEREAS, since 2011 Grantee has overseen the Blue Shirts, which provides on-the-
job training and employment opportunities to residents from the Redevelopment Area who are
interested in landscaping maintenance, through its second -chance job creation program designed to
give Overtown residents an opportunity to work in Overtown (the "Program"); and
G. WHEREAS, on July 22, 2021, the Board of Commissioners passed and adopted
Resolution No. CRA-R-21-0021 attached hereto as Exhibit "A", authorizing the issuance of a grant, in
an amount not to exceed Three Hundred Fifty Thousand Dollars and No Cents ($350,000.00) to Grantee
to underwrite costs associated with the Program (the "Grant"); and
H. WHEREAS, at the SEOPW CRA's sole option, this Agreement and Grantee's Grant may
be renewed for one additional one-year period; and
I. WHEREAS, the parties wish to enter into this Agreement to set forth the terms and
conditions relating to the use of the Grant.
NOW, THEREFORE, in consideration of the mutual promises of the parties contained herein
and other good and valuable consideration, receipt and sufficient of which is hereby acknowledged, the
SEOPW CRA and Grantee agree as follows:
1. RECITALS. The Recitals to this Agreement are true and correct, and are incorporated
herein by referenced and made a part hereof.
2. GRANT. Subject to the terms and conditions set forth herein and Grantee's compliance
with all of its obligations hereunder, the SEOPW CRA hereby agrees to make available, to Grantee, the
Grant to be used for the purpose and disbursed in the manner hereinafter provided.
3. USE OF GRANT. The Grant shall be used to underwrite costs associated with the Program,
in accordance with Scope of Work and Budget in Exhibit `B", attached hereto and incorporated herein. The
SEOPW CRA is not obligated to expend additional funds beyond the approved grant.
4. TERM.
a. INITIAL TERM. The term of this Agreement shall commence on the Effective
Date written above and shall terminate upon the earlier of one (1) year from the Effective Date written
above, full disbursement of Three Hundred Fifty Thousand Dollars and No Cents ($350,000.00), or
earlier as provided for herein; provided, however, that the following rights of the SEOPW CRA shall
survive the expiration or early termination of this Agreement: to audit or inspect; to require reversion of
assets; to enforce representations, warranties, and certifications; to exercise entitlement to remedies,
limitation of liability, indemnification, and recovery of fees and costs.
b. RENEWAL OPTION. At the SEOPW CRA's sole option, this Agreement and
Grantee's Grant may be renewed for one additional one-year term.
5. DISBURSEMENT OF GRANT.
a. GENERALLY. Subject to the terms and conditions contained in this
Agreement, the SEOPW CRA shall make available to Grantee up to Three Hundred Fifty Thousand
Dollars and No Cents ($350,000.00). In no event shall payments to Grantee under this Agreement
exceed Three Hundred Fifty Thousand Dollars and No Cents ($350,000.00). Payments shall be made to
Grantee or directly to vendors on behalf of Grantee, only after the SEOPW CRA has received and approved
requests for disbursement in accordance with the SEOPW CRA and Grantee approved Scope of Work and
Budget.
b. REQUESTS FOR DISBURSEMENT OF GRANT FUNDS. All requests for
the disbursement of grant funds shall be submitted in writing to the SEOPW CRA by Grantee's
authorized representative prior to the termination of this Agreement. All such requests must
be accompanied by supporting documents reflecting the use of grant funds in accordance with the
Program's approved Scope of Work and Budget, as reflected in Exhibit `B". For purposes of this
Agreement, "supporting documentation" may include invoices, receipts, photographs, and any other
materials evidencing the expense incurred. Grantee agrees that all invoices or receipts reflecting the
expenses incurred in connection to the Program shall be in Grantee's name, and not in the name of the
SEOPW CRA in light of Grantee's inability to bind the SEOPW CRA to any legal and/or monetary
obligation whatsoever. The SEOPW CRA reserves the right to request additional supporting
documentation for any expenditures, and the SEOPW CRA reserves the right to deny any and
all requests it deems to be outside of the approved Scope of Work and Budget. Grantee's failure to
provide additional supporting documentation or explanation regarding expenses incurred, when
requested by the SEOPW CRA, shall serve as grounds for immediate termination of this Agreement,
and Grantee solely shall bear all costs associated with any expenditures not approved by the SEOPW
CRA.
c. CASH TRANSACTIONS PROHIBITED. The parties agree that no payment
will be made to Grantee as a reimbursement for any Program -specific expenditure paid in cash. Grantee
acknowledges that a cash transaction is insufficient per se to comply with record -keeping requirements
under this Agreement.
d. NO ADVANCE PAYMENTS. The SEOPW CRA shall not make advance
payments to the Grantee or Grantee's vendors for services not performed or for goods, materials, or
equipment which have not been delivered to the Grantee for use in connection with the Program.
6. COMPLIANCE WITH POLICIES AND PROCEDURES. Grantee understands that
the use of the Grant is subject to specific reporting, record keeping, administrative, and contracting
guidelines and other requirements affecting the SEOPW CRA's activities in issuing the Grant. The
SEOPW CRA agrees to provide notice of said guidelines and other requirements to Grantee in advance
of requiring compliance with same. Without limiting the generality ofthe foregoing, Grantee represents
and warrants that it will comply, and the Grant will be used in accordance with all applicable federal,
state and local codes, laws, rules, and regulations.
7. REMEDIES FOR NON-COMPLIANCE. If Grantee fails to perform any of its
obligations or covenants hereunder, or materially breaches any ofthe terms contained in this Agreement,
the SEOPW CRA shall have the right to take one or more of the following actions:
a. Withhold cash payments, pending correction of the deficiency by Grantee;
b. Recover payments made to Grantee;
c. Disallow (that is, deny the use of the Grant for) all or part of the cost for the
activity or action not in compliance;
d. Withhold further awards for the Program; or
e. Take such other remedies that may be legally permitted.
8. RECORDS AND REPORTS/AUDITS AND EVALUATION.
a. PUBLIC RECORDS; MAINTENANCE OF RECORDS. This Agreement shall
be subject to Florida's Public Records Laws, Chapter 119, Florida Statutes. The parties understand the
broad nature of these laws and agree to comply with Florida's Public Records Laws, and laws relating
to records retention. Moreover, in furtherance of the SEOPW CRA's audit rights in Section 8(c) below,
the Grantee acknowledges and accepts the SEOPW CRA's right to access the Grantee's records, legal
representatives', and contractors' records, and the obligation of the Grantees to retain and to make those
records available upon request, and in accordance with all applicable laws. The Grantee shall keep and
maintain records to show its compliance with this Agreement. In addition, the Grantee's contractors and
subcontractors must make available, upon the SEOPW CRA's request, any books, documents, papers,
and records which are directly pertinent to this specific Agreement for the purpose of making audit,
examination, excerpts, and transcriptions. The Grantee, its contractors and subcontractors shall retain
records related to this Agreement or the Program for a period of five (5) years after the expiration, early
termination or cancellation of this Agreement.
b. REPORTS. The Grantee shall deliver to the SEOPW CRA reports relating to the
use of the Grant to the SEOPW CRA on a monthly basis, including details regarding supportive services
provided to residents of the Redevelopment Area. Failure to provide said reports shall result in grant funds
being withheld until Grantee has complied with this provision. Thereafter, continued failure by Grantee in
providing such reports shall be considered a default under this Agreement.
c. AUDIT RIGHTS. The SEOPW CRA shall have the right to conduct audits of
the Grantee's records pertaining to the Grant and to visit the Program, in order to conduct its monitoring
and evaluation activities. Grantee agrees to cooperate with the SEOPW CRA in the performance of
these activities. Such audits shall take place at a mutually agreeable date and time.
d. FAILURE TO COMPLY. Grantee's failure to comply with these requirements
or the receipt or discovery (by monitoring or evaluation) by the SEOPW CRA of any inconsistent,
incomplete, or inadequate information shall be grounds for the immediate termination of this
Agreement by the SEOPW CRA.
9. UNUSED FUNDS. Upon the expiration of the term of this Agreement, Grantee shall
transfer to the SEOPW CRA any unused Grant funds on hand at the time of such expiration.
10. REPRESENTATIONS; WARRANTIES; CERTIFICATIONS. Grantee represents,
warrants, and certifies the following:
a. INVOICES. Invoices for all expenditures paid for by Grant shall be submitted
to the SEOPW CRA for review and approval in accordance with the terms set forth in this Agreement.
Grantee, through its authorized representative, shall certify that work reflected in said invoices has, in
fact, been performed in accordance with the Scope of Work and Budget set forth in Exhibit`B".
b. EXPENDITURES. Funds disbursed under the Grant shall be used solely for
the Program in accordance with the Scope of Work and Budget set forth in Exhibit "B". All
expenditures of the Grant will be made in accordance with the provisions of this Agreement.
c. SEPARATE ACCOUNTS. The Grant shall not be co -mingled with any other
funds, and separate accounts and accounting records will be maintained.
d. POLITICAL ACTIVITIES. No expenditure of Grant funds shall be used for
political activities.
e. LIABILITY GENERALLY. Grantee shall be liable to the SEOPW CRA for the
amount of the Grant expended in a manner inconsistent with this Agreement.
f. AUTHORITY. This Agreement has been duly authorized by all necessary
actions on the part of, and has been, or will be, duly executed and delivered by Grantee, and neither the
execution and delivery hereof, nor compliance with the terms and provisions hereof: (i) requires the
approval and consent of any other party, except such as have been duly obtained or as are specifically
noted herein; (ii) contravenes any existing law, judgment, governmental rule, regulation, or order
applicable to or binding on any indenture, mortgage, deed of trust, bank loan, or credit agreement,
applicable ordinances, resolutions, or on the date of this Agreement, any other agreement or instrument
to which the Grantee is a party; or (iii) contravenes or results in any breach of, or default under any other
agreement to which the Grantee is a party, or results in the creation of any lien or encumbrances upon
any property of the Grantee.
11. NON-DISCRIMINATION. Grantee, for itself and on behalf of its contractors and sub-
contractors, agrees that it shall not discriminate on the basis of race, sex, color, religion, national origin,
age, disability, or any other protected class prescribed by law in connection with its performance under
this Agreement. Furthermore, Grantee represents that no otherwise qualified individual shall, solely, by
reason of his/her race, sex, color, religion, national origin, age, disability or any other member of a
protected class be excluded from the participation in, be denied benefits of, or be subjected to
discrimination under any program or activity receiving financial assistance pursuant to this Agreement.
12. CONFLICT OF INTEREST. Grantee is familiar with the following provisions
regarding conflict of interest in the performance of this Agreement by Grantee. Grantee covenants,
represents, and warrants that it will comply with all such conflict of interest provisions:
a. Code of the City of Miami, Florida, Chapter 2, Article V.
b. Miami -Dade County Code, Section 2-11.1.
13. CONTINGENCY. Funding for this Agreement is contingent on the availability of
funds and continued authorization for Program activities, and is subject to amendment or termination
due to lack of funds or authorization, reduction of funds, or change in regulations. The SEOPW CRA
shall not be liable to Grantee for amendment or termination of this Agreement pursuant to this Section.
14. MARKETING.
a. PUBLICATION. In the event Grantee wishes to engage in any marketing
efforts, Grantee shall, if approved by the SEOPW CRA in accordance with Section 14(b) below,
produce, publish, advertise, disclose, or exhibit the SEOPW CRA's name and/or logo, in
acknowledgement of the SEOPW CRA's contribution to the Program, in all forms of media and
communications created by Grantee for the purpose of publication, promotion, illustration, advertising,
trade, or any other lawful purpose, including but not limited to stationary, newspapers, periodicals,
billboards, posters, email, direct mail, flyers, telephone, public events, and television, radio, or interne
advertisements or interviews.
b. APPROVAL. The SEOPW CRA shall have the right to approve the form and
placement of all acknowledgements described in Section 14(a) above, which approval shall not be
unreasonably withheld.
c. LIMITED USE. Grantee further agrees that the SEOPW CRA's name and logo
may not be otherwise used, copied, reproduced, altered in any manner, or sold to others for purposes
other than those specified in this Agreement. Nothing in this Agreement, or in Grantee's use of the
SEOPW CRA's name and logo, confers or may be construed as conferring upon Grantee any right, title,
or interest whatsoever in the SEOPW CRA's name and logo beyond the right granted in this Agreement.
15. DEFAULT. If Grantee fails to comply with any term or condition of this Agreement,
or fails to perform any of Grantee's obligations hereunder, and Grantee does not cure such failure within
thirty (30) days following receipt of written notice from the SEOPW CRA that such failure has occurred,
then Grantee shall be in default. Upon the occurrence of such default hereunder the SEOPW CRA, in
addition to all remedies available to it by law, may immediately, upon written notice to Grantee,
terminate this Agreement whereupon all payments, advances, or other compensation paid by the SEOPW
CRA directly to Grantee and utilized by Grantee in violation of this Agreement shall be immediately
returned to the SEOPW CRA. Grantee understands and agrees that termination of this Agreement under
this section shall not release Grantee from any obligation accruing prior to the effective date of
termination.
16. NO LIABILITY. In consideration for the Grant, Grantee hereby waives, releases, and
discharges the City of Miami, the SEOPW CRA, its Board of Commissioners, officers, employees, agents,
representatives, and attorneys, whether disclosed or undisclosed, any and all liability for any injury or
damage of any kind which may hereafter accrue to Grantee, its officers, directors, members, employees,
agents, or representatives, with respect to any of the provisions of this Agreement or performance under
this Agreement.
17. SPECIFIC PERFORMANCE. In the event of breach of this Agreement by the SEOPW
CRA, Grantee may only seek specific performance of this Agreement and any recovery shall be limited
to the grant funding authorized for the Services provided herein. In no event shall the SEOPW CRA be
liable to Grantee for any additional compensation, other than that provided herein.
18. INDEMNIFICATION OF THE SEOPW CRA. The Grantee agrees to indemnify,
defend, protect, and hold harmless the City of Miami, the SEOPW CRA, its Board of Commissioners,
officers, employees, agents, representatives, and attorneys from and against all loss, costs, penalties, fines,
damages, claims, expenses (including attorney's fees) or liabilities (collectively referred to as
"liabilities") for reason of any injury to or death of any person or damage to or destruction or loss of
any property arising out of, resulting from or in connection with: (i) the performance or non-
performance of the services, supplies, materials and equipment contemplated by this Agreement or
the Program, whether directly or indirectly caused, in whole or in part, by any act, omission,
default, professional errors or omissions, or negligence (whether active or passive) of Grantee or its
employees, agents, or subcontractors (collectively referred to as "Grantee"), regardless of whether
it is, or is alleged to be, caused in whole or part (whether joint, concurrent or contributing) by any
act, omission, default, breach, or negligence (whether active or passive) of the SEOPW CRA, unless
such injuries or damages are ultimately proven to be the result of grossly negligent or willful acts
or omissions on the part of the SEOPW CRA; or (ii) the failures of Grantee to comply with any of
the paragraphs provisions herein; or (iii) the failure of Grantee to conform to statutes, ordinances,
or other regulations, or requirements of any governmental authority, federal, state, county, or city
in connection with the granting or performance of this Agreement, or any amendment to this
Agreement. Grantee expressly agrees to indemnify and hold harmless the SEOPW CRA, from and
against all liabilities which may be asserted by an employee or former employee of Grantee, any
of subcontractors, or participants in the Program, as provided above, for which Grantee's liability
to such employee, former employee, subcontractor, or participant would otherwise be limited to
payments under state Worker's Compensation or similar laws.
19. INSURANCE. Grantee shall, at all times during the term hereof, maintain such
insurance coverage as provided in Exhibit "C" attached hereto and incorporated herein, All such
insurance, including renewals, shall be subject to the approval of the SEOPW CRA, or the City of
Miami (which approval shall not be unreasonably withheld) for adequacy of protection and
evidence of such coverage shall be furnished to the SEOPW CRA on Certificates of Insurance
indicating such insurance to be in force and effect and providing that it will not be canceled, or
materially changed during the performance of the Program under this Agreement without thirty
(30) calendar days prior written notice (or in accordance to policy provisions) to the SEOPW CRA.
Completed Certificates of Insurance shall be filed with the SEOPW CRA, to the extent practicable,
prior to the performance of services hereunder, provided, however, that Grantee shall at any time
upon request by SEOPW CRA file duplicate copies of the policies of such insurance with the
SEOPWCRA.
If, in the reasonable judgment of the SEOPW CRA, prevailing conditions warrant the
provision by Grantee of additional liability insurance coverage or coverage which is different in
kind, the SEOPW CRA reserves the right to require the provision by Grantee of an amount of
coverage different from the amounts or kind previously required and shall afford written notice of
such change in requirements thirty (30) days prior to the date on which the requirements shall take
effect. Should Grantee fail or refuse to satisfy the requirement of changed coverage within thirty
(30) days following the SEOPW CRA's written notice, this Agreement shall be considered
terminated on the date the required change in policy coverage would otherwise take effect. Upon
such termination, the SEOPW CRA shall pay Grantee expenses incurred for the Program, prior to
the date of termination but shall not be liable to Grantee for any additional compensation, or for
any consequential or incidental damages.
20. DISPUTES. In the event ofa dispute between the Executive Director of the SEOPW
CRA and Grantee as to the terms and conditions of this Agreement, the Executive Director of the
SEOPW CRA and Grantee shall proceed in good faith to resolve the dispute. If the parties are not
able to resolve the dispute within thirty (30) days of written notice to the other, the dispute shall be
submitted to the SEOPW CRA's Board of Commissioners for resolution within ninety (90) days of
the expiration of such thirty (30) day period or such longer period as may be agreed to by the parties
to this Agreement. The Board's decision shall be deemed final and binding on the parties.
21. INTERPRETATION.
a. CAPTIONS. The captions in this Agreement are for convenience only and
are not a part of this Agreement and do not in any way define, limit, describe or amplify the terms
and provisions of this Agreement or the scope or intent thereof.
b. ENTIRE AGREEMENT. This instrument constitutes the sole and only
agreement of the parties hereto relating to the Grant, and correctly set forth the rights, duties, and
obligations of the parties. There are no collateral or oral agreements or understandings between the
SEOPWCRA and Grantee relating to the Agreement. Any promises, negotiations, or representations not
expressly set forth in this Agreement are of no force or effect. This Agreement shall not be modified in
any manner except by an instrument in writing executed by the parties. The masculine (or neuter)
pronoun and the singular number shall include the masculine, feminine and neuter genders and the
singular and plural number. The word "including" followed by any specific item(s) is deemed to refer
to examples rather than to be words of limitation.
c. CONTRACTUAL INTERPRETATION. Should the provisions of this
Agreement require judicial or arbitral interpretation, it is agreed that the judicial or arbitral body
interpreting or construing the same shall not apply the assumption that the terms hereof shall be more
strictly construed against one party by reason of the rule of construction that an instrument is to be
construed more strictly against the party which itself or through its agents prepared same, it being agreed
that the agents of both parties have equally participated in the preparation of this Agreement.
d. COVENANTS. Each covenant, agreement, obligation, term, condition, or
other provision herein contained shall be deemed and construed as a separate and independent covenant
of the party bound by, undertaking or making the same, not dependent on any other provision of this
Agreement unless otherwise expressly provided. All of the terms and conditions set forth in this
Agreement shall apply throughout the term of this Agreement unless otherwise expressly set forth
herein.
e. CONFLICTING TERMS. In the event of conflict between the terms of this
Agreement and any terms or conditions contained in any attached documents, the terms of this
Agreement shall govern.
f. WAIVER. No waiver or breach of any provision of this Agreement shall
constitute a waiver of any subsequent breach of the same or any other provision hereof, and no waiver
shall be effective unless made in writing.
g. SEVERABILITY. Should any provision contained in this Agreement be
determined by a court of competent jurisdiction to be invalid, illegal or otherwise unenforceable under
the laws of the State of Florida, then such provision shall be deemed modified to the extent necessary in
order to conform with such laws, or if not modifiable to conform with such laws, that same shall be
deemed severable, and in either event, the remaining terms and provisions of this Agreement shall
remain unmodified and in full force and effect.
h. THIRD -PARTY BENEFICIARIES. No provision of this Agreement shall, in
any way, inure to the benefit of any third party so as to make such third party a beneficiary of this
Agreement, or of any one or more of the terms hereof or otherwise give rise to any cause of action in
any party not a party hereto.
22. AMENDMENTS. No amendment to this Agreement shall be binding on either party,
unless in writing and signed by both parties.
23. DOCUMENT OWNERSHIP. Upon request by the SEOPW CRA, all documents
developed by Grantee shall be delivered to the SEOPWCRA upon completion ofthis Agreement, and may
be used by the SEOPW CRA, without restriction or limitation. Grantee agrees that all documents
maintained and generated pursuant to this Agreement shall be subject to all provisions of the Public
Records Law, Chapter 119, Florida Statutes. It is further understood by and between the parties that any
document which is given by the SEOPW CRA to Grantee pursuant to this Agreement shall at all times
remain the property of the SEOPW CRA, and shall not be used by Grantee for any other purpose
whatsoever, without the written consent of the SEOPW CRA.
24. AWARD OF AGREEMENT. Grantee warrants that it has not employed or retained any
person employed by the SEOPW CRA to solicit or secure this Agreement, and that it has not offered to
pay, paid, or agreed to pay any person employed by the SEOPW CRA any fee, commission
percentage, brokerage fee, or gift of any kind contingent upon or resulting from the award of the
Grant.
25. NON-DELEGABILITY. The obligations of Grantee under this Agreement shall
not be delegated or assigned to any other party without the 'SEOPW CRA's prior written consent
which may be withheld by the SEOPW CRA, in its sole discretion.
26. CONSTRUCTION. This Agreement shall be construed and enforced in accordance
with Florida law.
27. TERMINATION. The SEOPW CRA reserves the right to terminate this Agreement, at any
time for any reason upon giving five (5) days written notice of termination to Grantee. If this Agreement
should be terminated by the SEOPW CRA, the SEOPW CRA will be relieved of all obligations under this
Agreement. In no way shall the SEOPW CRA be subjected to any liability or exposure for the termination of
this Agreement under this Section.
28. NOTICE. All notices or other communications which shall or may be given pursuant to this
Agreement shall be in writing and shall be delivered by personal service, or by registered mail, addressed to
the party at the address indicated herein or as the same may be changed from time to time. Such notice shall
be deemed given on the day on which personally served, or, if by mail, on the fifth day after being posted, or
the date of actual receipt or refusal of delivery, whichever is earlier.
To SEOPW CRA:
To Grantee:
Cornelius Shiver, Executive Director
Southeast Overtown/Park West Community Redevelopment Agency
819 N.W. 2nd Avenue, 3rd Floor
Miami, FL 33136
Email: CShivernmiamicov.com
With copy to: Anna -Bo Emmanuel, Chief Legal Counsel
Southeast Overtown/Park West Community Redevelopment Agency
819 N.W. 2nd Avenue, 3rd Floor
Miami, FL 33136
Email: AEmmanuelnmiamigov.com
Marcia Carty, President
Human Resource of Miaini, Inc.
915 NW 1ST Avenue, Bay 3A
Miami, FL 33136
Email: cartymarcianyahoo.com
29. INDEPENDENT CONTRACTOR. Grantee, its contractors, subcontractors,
employees, agents, and participants in the Program shall be deemed to be independent contractors,
and not agents or employees of the SEOPW CRA, and shall not attain any rights or benefits under
the civil service or retirement/pension programs of the SEOPW CRA, or any rights generally
afforded its employees; further, they shall not be deemed entitled to Florida Workers' Compensation
benefits as employees of the SEOPW CRA.
30. SUCCESSORS AND ASSIGNS. This Agreement shall be binding upon the parties
hereto, and their respective heirs, executors, legal representatives, successors, and assigns.
31. MULTIPLE COUNTERPARTS AND ELECTRONIC SIGNATURES. This
Agreement may be simultaneously executed in multiple counterparts, all of which shall constitute one and
the same instrument, and each of which shall be deemed to be an original. The facsimile or other
electronically delivered signatures of the parties shall be deemed to constitute original signatures, and
facsimile or electronic copies hereof shall be deemed to constitute duplicate originals.
32. MISCELLANEOUS.
a. In the event of any litigation between the parties under this Agreement, the
parties shall bear their own attorneys' fees and costs at trial and appellate levels.
b. Time shall be of the essence for each and every provision of this Agreement.
c. All exhibits attached to this Agreement are incorporated in, and made a part
of this Agreement.
IN WITNESS WHEREOF, in consideration of the mutual entry into this Agreement, for other
good and valuable consideration, and intending to be legally bound, the SEOPW CRA and Grantee have
executed this Agreement.
ATTEST:
Clerk of the Board
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY:
By: Anna -Bo Emmanuel (Aug 13, 2021 12:59 EDT)
Anna -Bo Emmanuel
Chief Legal Counsel
WITNESSES:
By: : S'.: Omoaka (Aug 13, 202111:55 EDT)
-
Print: Shaneetha Omoaka
By :eronica laflion (Aug 21 11:57 EDT)
Print: veronica laflion
SOUTHEAST OVERTOWN/PARK WEST
COMMUNITY REDEVELOPMENT AGENCY, a
public agency and body corporate created pursuant
to Section 163.356, Florida Statutes
Uri
By:
Cornelius Shiver
Executive Director
APPROVED AS TO INSURANCE
REQUIREMENTS:
By:
Frank t;oriez (Aug 13.202112:58 EDT)
Anne Marie Sharpe
Director of Risk Management
HUMAN RESOURCES OF MIAMI, INC., a Florida
non-profit corporation ("Grantee"):
WierAzaz-
By:
Marcia Carty
Director
[SIGNATURE PAGE TO GRANT AGREEMENT]
Exhibit "A"
CRA-R-21-0021
Southeast Overtown/Park West
Community Redevelopment Agency
Legislation
CRA Resolution: CRA-R-21-0021
File Number: 9396
Final Action Date:7/22/2021
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST
OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY
AUTHORIZING A GRANT TO HUMAN RESOURCES OF MIAMI, INC., IN AN
AMOUNT NOT TO EXCEED $350,000.00 FOR THE FIRST YEAR, WITH THE
OPTION TO RENEW FOR ONE ADDITIONAL ONE-YEAR PERIOD, SUBJECT
TO FUNDING AVAILABILITY, TO UNDERWRITE COSTS ASSOCIATED WITH
THE CONTINUED OPERATION OF THE OVERTOWN BEAUTIFICATION TEAM;
AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE ALL DOCUMENTS
NECESSARY FOR SAID PURPOSE; FURTHER AUTHORIZING THE
EXECUTIVE DIRECTOR TO DISBURSE FUNDS, AT HIS DISCRETION, ON A
REIMBURSEMENT BASIS OR DIRECTLY TO VENDORS, UPON
PRESENTATION OF INVOICES AND SATISFACTORY DOCUMENTATION;
FUNDS TO BE ALLOCATED FROM SEOPW "OTHER GRANTS AND AIDS,"
ACCOUNT CODE NO.10050.920101.883000.0000.00000.
WHEREAS, the Southeast Overtown/Park West Community Redevelopment Agency
("SEOPW CRA") is a community redevelopment agency created pursuant to Chapter 163,
Florida Statutes, and is responsible for carrying out community redevelopment activities and
projects within its Redevelopment Area in accordance with the 2018 Southeast Overtown/Park
West Community Redevelopment Agency Updated Plan ("Updated Plan"); and
WHEREAS, the SEOPW CRA has funded the Overtown Beautification Team ("Blue
Shirts") for the past 10 years; and
WHEREAS, since 2011 Human Resources of Miami, Inc. ("HRM") has overseen the
Blue Shirts, which provides on-the-job training and employment opportunities to residents from
the Redevelopment Area who are interested in landscaping maintenance; and
WHEREAS, this is a second -chance job creation program designed to give Overtown
residents an opportunity to work in Overtown. Not only does it provide job opportunities for local
residents and low-income families, the program assists in beautifying the community and
allowing for the clean-up of its neighborhoods; and
WHEREAS, given HRM's success with residents, HRM has requested support to
continue its operation of the Blue Shirts beginning on July 4, 2021 and ending on July 4, 2023;
and
WHEREAS, pursuant to Section 163.340(9) of the Florida Statutes "community
redevelopment...means undertakings, activities, or projects...in a community redevelopment
area for the elimination and prevention of the development or spread of slums and blight"; and
WHEREAS, Section 2, Goal 4 at page 10 of the Updated Plan lists the "creati[on of] jobs
within the community..." as a stated redevelopment goal; and
City of Miami Page 1 of 3 File ID: 9396 (Revision:) Printed On: 7/24/2021
File ID: 9396 Enactment Number: CRA-R-21-0021
WHEREAS, Section 2, Goal 6, at page 10 of the Updated Plan, lists the
"[i]mprove[ment of] the [q]uality of [I]ife for residents" as a stated redevelopment goal; and
WHEREAS, Section 2, Principle 4, at page 13, of the Updated Plan provides "that
employment opportunities be made available to existing residents . . ." as a stated
redevelopment principle; and
WHEREAS, Section 2, Principle 10 at page 15, of the Updated Plan also lists
"[m]aintenance of public streets and spaces must occur" as a stated redevelopment principle;
and
WHEREAS, the Board of Commissioners wish to authorize a grant to HRM, in an
amount not to exceed $350,000.00 for the first year, with the option to renew for one additional
one-year period, subject to funding availability, to underwrite costs associated with the
continued operation of the Blue Shirts; and
WHEREAS, the Board of Commissioners finds that such a grant would further the
aforementioned redevelopment goals and objectives.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF
THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY
OF THE CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated herein as if fully set forth in this Section.
Section 2. The Board of Commissioners hereby authorizes a grant to Human
Resources of Miami, Inc., in an amount not to exceed to $350,000.00 for the first year, with the
option to renew for one additional one-year period, subject to funding availability, to underwrite
costs associated with the continued operation of the Overtown Beautification Team beginning
on July 4, 2021 and ending on July 4, 2023.
Section 3. The Executive Director is authorized to execute all documents necessary
for the purposes set forth above.
Section 4. The Executive Director is authorized to disburse funds, at his discretion,
on a reimbursement basis or directly to vendors, upon presentation of invoices and satisfactory
documentation.
Section 5. Funds are to be allocated from SEOPW "Other Grants and Aids," Account
Code No. 10050.920101.883000.0000.00000.
Section 6. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND LEGAL SUFFICIENCY:
City of Miami Page 2 of 3 File ID: 9396 (Revision:) Printed on: 7/24/2021
Ile ID: 9
En ctment Number: CRA-R-21-0021
Anna -Bo `Eriimanuel,lGNet Legal Counsel 7/15/2021
City of Miami Page 3 of 3 File ID: 9396 (Revision:) Printed on: 7/24/2021
Exhibit "B"
Scope of Work and Budget
TECHNICAL PROPOSAL FOR THE OPERATION
OF
OVERTOWN ENHANCEMENT TEAM SERVICES
PILOT PROGRAM
RFP 11-005
Continuation of Program July 5, 2021 to July 4, 2022 and
July 5, 2022 to July 4, 2023
Submitted by HUMAN RESOURCES OFMIAMI, INC.
915 N.W. 1st Avenue
Miami, Florida 33136
Telephone: (305) 907-9564
Fax: (305) 377-1242
0
TABLE OF CONTENTS
SECTION A: TECHNICAL PROPOSAL
1. Narrative of Human Resources of Miami, Inc. 2
2. Nine Years Performing the Contract 3-8
3. Scope of Project 9-10
SECTION B: PRICE PROPOSAL
1. Price Proposal 11
2. Price Proposal Budget Narrative 12-14
SECTION C:
1. Group Pictures 15-17
1
SECTION A TECHNICAL PROPOSAL
Narrative of Human Resources of Miami, Inc.
Human Resources of Miami, Inc. is the most qualified and the best choice for this project, mainly
because we are located in the Southeast Overtown/Park West area and have been here for many
years. We did not move to the area to take advantage of any governmental benefits, we are here
solely to serve the community. Originally, in 1999, we helped this area by registering more than 300
women who wanted to work but could not find employment nor possessed the skills to interview.
Human Resource Staffing assisted the young ladies with training and placement with entities that
needed massive numbers of employees or waitress, custodians for hotels, and landscaping.
We are a part of the community through our cooperation with several faith -based organizations, and
visited apartments and local stores, going door to door, offering assistance to the dwellers, both
spiritually and with counseling.
Through our relationship with McDonald's Playworld Community Development, Inc., a community -
based corporation, we have walked the streets, been in and out of One Stop/Workforce, distributing
flyers and enrolling teenagers in school, placing them in daycares for "free care" for the children of
the teenagers, and we have provided counseling to pregnant women in the shelters located in the
Overtown area, as well. We can be relied upon to provide services to this area, because we have,
and often without reimbursement or financial resources from anyone.
Another reason why Human Resources of Miami, Inc. is uniquely qualified to provide street cleaning
and maintenance services to the Overtown area, is because both the management and leadership of
the company, were born in Miami, Florida, and lived in this community during some stage of their
lives — they either attended school, attended church, rode the bus, walked through the streets, and
survived, not overcome by the challenges of this uniquely burdened community. Again, we are a
part of this community.
During the years of2005 thru 2010, most of Human Resources of Miami, Inc.'s efforts were directed
towards developing a product that the union workers of Miami Dade County School Board would be
able to provide at a low cost, to cover both health and other risks that this level of employee faces.
After many attempts, this effort was not completed, since the primaryperson (my husband) passed in
2010. Thus, as we regrouped in 2010, we focused more on our original mission of assisting the low-
income, deficiently skilled worker, with finding employment in a highly competitive and complex
society, such as Miami, Florida.
Since 2010, this contract, Overtown Enhancement Team Services Pilot Program, is consistent with
our game plan of self -empowerment by the community. By hiring eleven (11) employees from the
Overtown community, there will be a ripple effect experienced throughout the community, not to
mention, the increased level of self-esteem, pride, confidence, and ability to contribute to each
individual family's household. Human Resources of Miami, Inc. would like to be a part of this
endeavor.
2
The leaders of this proposed contract, retained by Human Resources of Miami, Inc., have leadership
skills, as evidenced by their training, education, and experience, and will be able to manage and
operate the shift, starting from 8:00 am until 3: 00 pm. Even though this project started as a one-year
pilot program, but with our continued success over the past nine years, we are requesting that we
are provided funding for a period of two (2) years (July 5, 2021 to July 4, 2022 and July 5, 2022 to
July 4, 2023) starting with the year 2021-2022 (will be our TENTH YEAR)!!!!
The primary highlights for the year of 2020-2021 (our ninth year) were:
• Picked up 20,099 bags of litter
• Trained 18 individuals through our anti -litter and beautification program (COVID-19
impacted this statistic)
• Placed 14 individuals into employment (eight more pending placement)
• Our trainees attended 8 job fairs (COVID-19 reduction)
• The trainees were interviewed thirty-seven (37) times
• The trainees received fifteen (10) individual counseling sessions — career, general &
spiritual for a total of 154 sessions
• Drug testing completed for 11 trainees
• Conducted 26 soft skill training classes
• Completed anti -litter course and received certification
• Completed landscaping course and received certification
• Complied with all budgetary and contractual constraints
• Maintained the expanded geographical area to include the swamp area
• Developed, expanded, and maintained relationships with:
o Jackson Soul Food (pressure cleaning and job placement for our trainees)
o The Plaza (pressure cleaning and anti -litter services)
o Suited for Success (resume and job interviewing skills and attire)
o Lotus House (helping our female trainees with housing)
o Career Source of South Florida Workforce (job placement)
o Transitions, Inc. (job placement)
o Gibson Park (get ice daily and occasional meetings)
o City of Miami Overtown Net Office (community outreach, feeding homeless)
o Camillus House (shelter for our workers when homeless)
o House of Wings (Overtown Arts and Festivals & Soul Basel)
o Community Work Training Program (job referrals and drug testing services)
o Black Archives (using our trainees for security, cleaning, & pressure cleaning)
o City of Miami Sanitation Department (dump our trash)
o Folk Life (assembling tents, chairs and tables)
o Business Resources Center (use conference rooms and job referrals)
o Williams Park (access to their facility for our job fairs and use of their
computers)
o Regions Bank (financial literacy skills updating and cashing the trainees' checks)
o Overtown Performance Arts (assembling chairs and tables; pressure cleaning)
3
The primary highlights for the year of 2019-2020 (our eighth year) were:
• Picked up 19,343 bags of litter
• Trained 35 individuals through our anti -litter and beautification program
• Placed 30 individuals into employment
• Our trainees attended 30 job fairs
• The trainees were interviewed as a group four (4). times
• The trainees received fifteen (15) individual counseling sessions — career, general &
spiritual
• Placing into employment, college and vocational training, hospitality training 15 trainees
• Conducted 26 soft skill training classes
• Completed anti -litter course and received certification
• Completed landscaping course and received certification
• Complied with all budgetary and contractual constraints
• Maintained the expanded geographical area to include the swamp area
• Developed, expanded, and maintained relationships with:
o Jackson Soul Food (pressure cleaning and job placement for our trainees)
o The Plaza (pressure cleaning and anti -litter services)
o Suited for Success (resume and job interviewing skills and attire)
o Lotus House (helping our female trainees with housing)
o Career Source of South Florida Workforce (job placement)
o Transitions, Inc. (job placement)
o Gibson Park (get ice daily and occasional meetings)
o City of Miami Overtown Net Office (community outreach, feeding homeless)
o Camillus House (shelter for our workers when homeless)
o House of Wings (Overtown Arts and Festivals & Soul Basel)
o Community Work Training Program (job referrals and drug testing services)
o Black Archives (using our trainees for security, cleaning, & pressure cleaning)
o City of Miami Sanitation Department (dump our trash)
o Folk Life (assembling tents, chairs and tables)
o New Horizon's Mental Health Clinic (mental health counseling)
o Business Resources Center (use conference rooms and job referrals)
o Williams Park (access to their facility for our job fairs and use of their
computers)
o Regions Bank financial literacy and cashing our trainees' checks)
o Overtown Performance Arts (assembling chairs and tables; pressure cleaning)
The primary highlights for the year of 2018-2019 (our seventh year) were:
• Picked up 5,348 bags of litter
• Trained 27 individuals through our anti -litter and beautification program
• Placed 21 individuals into employment
• Our trainees attended 32 job fairs
• The trainees were interviewed as a group three (3) times
• The trainees received nine (9) individual counseling sessions — career, general & spiritual
4
• Placing into employment, college and vocational training, hospitality training 13 trainees
• Conducted 26 soft skill training classes
• Completed anti -litter course and received certification
• Completed landscaping course and received certification
• Complied with all budgetary and contractual constraints
• Maintained the expanded geographical area to include the swamp area
• Developed, expanded, and maintained relationships with:
o Jackson Soul Food (pressure cleaning and job placement for our trainees)
o The Plaza (pressure cleaning and anti -litter services)
o Suited for Success (resume and job interviewing skills and attire)
o Lotus House (helping our female trainees with housing)
o Career Source of South Florida Workforce (job placement)
o Transitions, Inc. (job placement)
o Gibson Park (get ice daily and occasional meetings)
o City of Miami Overtown Net Office (community outreach, feeding homeless)
o Camillus House (shelter for our workers when homeless)
o House of Wings (Overtown Arts and Festivals & Soul Basel)
o Community Work Training Program (job referrals and drug testing services)
o Black Archives (using our trainees for security, cleaning, & pressure cleaning)
o City of Miami Sanitation Department (dump our trash)
o Folk Life (assembling tents, chairs and tables)
o New Horizon's Mental Health Clinic (mental health counseling)
o Business Resources Center (use conference rooms and job referrals)
o Williams Park (access to their facility for our job fairs and use of their
computers)
o Regions Bank financial literacy and cashing our trainees' checks)
o Overtown Performance Arts (assembling chairs and tables; pressure cleaning)
The primary highlights for the year of 2017-2018 (our sixth year) were:
• Trained 31 individuals through our anti -litter and beautification program
• Our trainees attended 6 job fairs
• Placing into employment, college and vocational training, hospitality training 13 trainees
• Conducted 26 soft skill training classes
• Completed anti -litter and construction clean up courses and received certificates
• Completed landscaping course
• Complied with all budgetary and contractual constraints
• Maintained the expanded geographical area to include the swamp area
• Developed, expanded, and maintained relationships with:
o Career Source of South Florida Workforce
o Transitions, Inc.
o University of Miami Environmental Services Division
o City of Miami Overtown Net Office
o Camillus House
5
o Williams Park (City of Miami)
o Culmer Center
o City of Miami Sanitation Department
o New Horizon's Mental Health Clinic
The primary highlights for the year of 2016-2017 (our fifth year) were:
• Trained 31 individuals through our anti -litter and beautification program
• Our trainees attended 6 job fairs
• Placing into employment, college and vocational training, hospitality training 13 trainees
• Conducted 26 soft skill training classes
• Completed anti -litter and construction clean up courses and received certificates
• Completed landscaping course
• Complied with all budgetary and contractual constraints
• Maintained the expanded geographical area to include the swamp area
• Developed, expanded, and maintained relationships with:
o Career Source of South Florida Workforce
o Transitions, Inc.
o University of Miami Environmental Services Division
o City of Miami Overtown Net Office
o Camillus House
o Williams Park (City of Miami)
o Culmer Center
o City of Miami Sanitation Department
o New Horizon's Mental Health Clinic
The primary highlights for the year of 2015-2016 (our fourth year) were:
• Trained 30 individuals through our anti -litter and beautification program
• Our trainees attended 8 job fairs
• Placing into employment, college and vocational training, hospitality training 21 trainees
• Conducted 26 soft skill training classes
• Complied with all budgetary and contractual constraints
• Maintained the expanded geographical area to include the swamp area
• Developed, expanded, and maintained relationships with:
o Career Source of South Florida Workforce
o Transitions, Inc.
o University of Miami Environmental Services Division
o City of Miami Overtown Net Office
o Camillus House
o Williams Park (City of Miami)
o Culmer Center
o City of Miami Sanitation Department
o New Horizon's Mental Health Clinic
6
Some of our highlights from 2013-2014(expanded to March, 3015 - our third year) were:
• Trained 42 individuals through our anti -litter and beautification program
• Placed into employment, college and vocational training, hospitality training 36 trainees
• Conducted 26 soft skill training classes
• Complied with all budgetary and contractual constraints
• Expanded geographical area to include the swamp area
• Developed, expanded, and maintained relationships with:
o South Florida Workforce
o Transitions, Inc.
o University of Miami Environmental Services
Division
o Roots in the City
o City of Miami Overtown Net Office
o Camillus House
Some of our highlights from 2012 -2013 (our second year) were:
• Trained 40 individuals through our anti -litter and beautification program
• Placed into employment, college and vocational training, hospitality training 36 trainees
• Conducted 26 soft skill training classes
• Complied with all budgetary and contractual constraints
• Expanded geographical area to include the swamp area
• Developed and expanded relationships with:
o South Florida Workforce
o Transitions, Inc.
o University of Miami Environmental Services Division
o Roots in the City
o City of Miami Overtown Net Office
o Camillus House
7
Human Resources ofMiami, Inc. is not just committed to being a viable and profitable organization,
we are more committed to social responsibility — the new and innovative way to run a company, and
stay in business at the same time. We concur with Ex -Secretary of State (Mrs.) Clinton— it does take
a "Village to Raise a Child" — the employees of Human Staffing of Miami, Inc. and Overtown.
THIS IS HOW WE DO IT!!!
8
SCOPE OF PROJECT
1. Oversee the marketing and recruitment of participants to serve as trainees in the Program.
There will be eleven (1 crew manager and 10 crew members) positions. We will have three on -
call crew members to assist with time requested off, no shows, and unexpected absences. Each
training period will last for twelve (12) months, for combined classroom and paid work
experience training. During the term of the contract, twenty-six (26) life -skills and direct -skills
training sessions will be conducted by the Crew Manager.
2. Conduct pre -registration and registration services consisting of drug testing, professional
development guidance, and evaluation sessions for all program participants ("Trainees").
3. Provide counseling services for the trainees — career, life-style, spiritual, and general.
4. Prepare and administer a certified on-the-job training curriculum, consisting of classroom
training hours and paid work experience. Curriculum will include training in custodial
services, landscaping, property maintenance and development of employability skills.
5. Provide job referral and job placement services for Trainees and for those program
participants that have graduated from the training program ("Graduates").
6. Coordinate referral services for continued training in the field of landscaping.
7. Conduct, evaluate and provide statistical reports on post -graduation evaluation sessions.
8. Coordinate and manage professional development training and job referrals for Trainees and
for those program participants that have graduated from the training program ("Graduates").
9. Manage operations and maintenance of equipment and tools funded under the Program.
10. Document ongoing training process with photos and requisite paperwork
11. Document clean-up of the designated areas within the Redevelopment Area.
12 Document attendance and participation of all Trainees.
Our Enhancements or Changes to Scope of the Project for the FYE 2019/2020
Our enhancement to the Overtown Beautification Project will be the following:
1. Expand the function of the Crew Manager, to include more community outreach, counseling, job
fairs, extemships, internships, and job placement for 50% of the time employed and managing the
crew the balance of the time, serving as the liaison between the Contract Manager and CRA.
2. Empower the position of Crew Leader/Field Supervisor with the skills, ability and authority to
manage the crew, as we nurture a second position to have supervisory responsibilities, serving as the
Crew Supervisor/Truck Driver.
3. Increase hands on exposure to landscaping, environmental, and construction skills for the entire
team, by providing externships with Human Resources of Miami's Landscaping Division and other
entities, in the Overtown community, organized and supervised by the Crew Manager.
4. Expand the support services to the team, which will include one (1) hour weekly training, such as
budgeting, credit counseling, drug -testing, life -skills counseling, and parenting skills, so that all
trainees can transition from this part-time job to a more permanent, full-time employment within
other parts of the community. The crew will also have one (1) hour per month scheduled for
community services, to assist with developing within them a desire to help the community and
themselves, as we are training them to be leaders, supervised by the Crew Manager.
9
4. Applicants not hired will be maintained as a separate pool of individuals, whom we will counsel
and perform assessments of their career options and their unmet needs socially, such as housing,
medical, drug and alcohol dependency, educational deficiencies, to name a few. These persons will
be referred to the appropriate community services for assistance. They will also serve as the "on
call" data base for daily placement during the duration of the contract, if the originally hired
individuals leave, quit, or are terminated. We estimate that we will assist (30) persons annually.
5. After completion of the program, all crew members should transition to external positions,
preferably, full-time, and/or educational and vocational options, so that a new crew can become a
part of the CRA Overtown Beautification team. Our goal is to train/hire, at a minimum,
annually, fourteen (14) persons, eleven (11) per the contract and three (3) on call to address
absences for the daily project needs.
CONCLUSION
Human Resources of Miami/Overtown Beautification Team is requesting $350, 000,
which will allow us to maintain the activity level of 30 hours per employee and 35
hours for the crew manager. We will employ 11 persons with 3 alternates, for a total
of 14 individuals. This amounts to a total of 365 hours weekly and 18,980 hours per
the contract term. We will also assist 21 other persons with community referrals and
job placement. The cost per participant for the entire cost of $350,000, therefore, is
$18.44 per participant hour for the eleven (11) persons hired. Our goal will be to
assist 30 persons in total annually.
Human Resources of Miami/Overtown Beaut fication Team is requesting a five year
renewal period to perform the contract is much less than the contribution to the
community and residents, enhancing first, the environment, the employee (self-respect
and self-worth), the economic input to the immediate Overtown environment, allowing
the employee/trainees to spend cash to spend in the community with their families at
the grocery stores, rental expenses, and general shopping. In general, the trainees
will be receiving a fully -loaded hourly rate of $15.28 per hour, which include their
direct cost and fringe benefits.
Per CRA goals and objectives, Human
Resources of Miami, Inc. will enhance career
and personal development for each
eemployee/trainee, and will produce
responsible citizens to live and work in the
Overtown community!!
10
PRICE PROPOSAL BUDGET NARRATIVE
PERSONNEL/TRAINEES ($529,000) — All trainees are hired pursuant to the term of the contract
awarded by Miami Community Redevelopment Agency. Human Resources of Miami, Inc.— All
trainees are hired pursuant to the term of the contract awarded by Miami Community Redevelopment
Agency. Human Resources of Miami, Inc. will hire staff appropriate to the requirements discussed
earlier, namely, custodial, landscaping, and Human Resources of Miami, Inc. will hire staff
appropriate to the requirements discussed earlier, namely, custodial, landscaping, and maintenance,
in general. Trainees will be evaluated during the probation period and during the year. The
following positions will be filled:
1. Crew Manager ($59,904) — This position will be responsible for the overall administration
and day -to day operations of the Overtown Enhancement Team Services Program. This
position will ensure that communications between the daily outside activities and the needs
of CRA are met, operating as the primary liaison between Human Resource of Miami and
CRA. This person will perform community outreach and job placement services, as well.
The position will report directly to the Contract Manager and assist with ensuring compliance
with all operational requirements. The pay rate will be $18 per hour, for 32 hours per week.
2. Crew Supervisor ($39,780) — This position will be responsible for the direct supervision of
the line crew, driving the truck, provision of water to staff and taking the trash to the
dumping facility. This person reports directly to the Crew Manager, and augments
management in the field. The pay rate is $13 per hour for 30 hours weekly. Absence rate of
4% applied in the amount budgeted.
3. Crew Trainees ($341,500) — This position willperform the daily needs, including picking
up litter, removing graffiti, landscape maintenance and installation services, street sweeping
and clean-up, sidewalk pressure washing, and general paint maintenance, including traffic
enclosures, poles, and street lights. The pay rate will be $12.40 per hour, 30 hours per week
per training for nine (9) crew members. Absence rate of 4% applied in the amount budgeted.
FRINGE BENEFITS ($87,816) — Fringe benefits will be paid according to policies established by
Human Resources of Miami, Inc., approximating 13% of total wages, consisting of the following
break -down of currently approved benefits: FICA is based on 7.65% of total salary. FUTA/SUTA is
.062 per employee.; and workers' compensation, which is approximately $984 per employee.
TRAINEE ENROLLMENT COSTS ($10,000)
Trainee Support & Development ($5,000) - Human Resources of Miami, Inc. will provide
counseling, referral and placement services to our crew from the prior and current years, in order
to comply with the goals and objectives provided by CRA. Each trainee will earn a certificate in
landscaping and other training, such as on the job training, hospitality, construction cleaning; and
the new staff will be provided online training which will provide certification to the employees,
ensuring that the basics of landscaping and anti -litter skills, management, and administration are
obtained. Counseling and drug testing are mandatory to assist in the transformation of the crew.
12
Support services will be provided to all individuals (even those not successfully hired, but
applied), which includes the counseling, assessment, and referrals.
Uniforms ($5,000) —Human Resources of Miami, Inc. will purchase uniforms for the crew, which
will consist of two (2) caps, two (2) safety goggles, two (2) polo shirts, brightly embroidered with
CRA Overtown Enhancement Team, two (2) flat front work shorts, two (2) flat front work (long)
pants, one (1) belt, and two (2) solid -colored work boots.
TOTAL TRAINEE/PERSONNEL COST ($529,000)
OPERATIONAL EXPENSES - Costs in a business are traditionally divided into operating and
administrative categories. Both are necessary for the company, but operating costs are closely tied to
specific products and services whereas administrative costs are incurred on behalf of the project.
1. Storage ($7,200) — The space required to store the supplies, equipment, and files from prior
years should need 2 storage spaces, and the cost will not exceed $300 per month.
2. Supplies ($14,000) — Human Resources of Miami, Inc. will spend an average of $583 per
month, to maintain at a minimum the following: Landscaping supplies (grass, plants, soil,
fertilizer), safety zone disposable textured latex gloves, work gloves (tree cutting), painting
supplies (scrapers, tape, rags), paint thinner, brushes, roller, primer, mask, basic paint colors
(antique white and black, rakes, brooms (sweep and push), dust pans, funnels, trash bags,
safety glasses, gas cans, weed eater, shovels, hoes, rakes, pole diggers, general tools,
hammers, screwdrivers, etc. Cameras and camcorders will be purchased to ensure that the
before and after photos are taken.
3. Equipment & Small Truck ($10,000) — Human Resources of Miami, Inc. will purchase
equipment needed to comply with the demands of the project, which will be used to move
supplies from one site to another, transport team members, and move trash and debris. Other
equipment which will be purchased will include pressure cleaners, generators, washers,
blowers, lawn mowers, chain saws, tree trimmers, etc. It is also budgeted to purchase a better
used truck this year.
4. Repair & maintenance ($4,000) — The repairs required to maintain the equipment and truck
should not exceed $167 per month, or on an as needed basis, including auto maintenance and
repairs
5. Gas & Parking ($13,000) — Parking permits in the CRA Overtown area is $140 per month
for two (2) vehicles, and gas costs will be incurred both for the trucks and equipment, not to
exceed $5,520 for the year.
6. Insurance ($26,000) — This will cover liability while the crew members are in the outside
environment, addressing the risk of tourism, crime, and general. This is insurance for the
vehicle as well.
TOTAL OPERATIONAL EXPENSES ($74,200)
13
PROGRAM ADMINISTRATION — This is the cost for ensuring that the program is successfully
operated, including the documentation to the needs of the daily crew, community acceptance, and
program enhancement. Human Resources of Miami, Inc. will retain local skills and supplies
whenever possible, and will select the lowest priced equipment, supplies, and services, when
expending on behalf of this program.
ADMINISTRATIVE/MANAGEMENT
1. Administration ($36,400) — Human Resources of Miami, Inc. will retain a firm to provide
all secretarial, clerical, and bookkeeping services needed. Daily and weekly reports,
including payroll will be processed by this position. The financial statements will be
provided, detailing the amounts billed to CRA, monies expended, and balances in the related
bank account, including referrals of the crew members to various social agencies, and
scheduling of the counseling sessions.
2. Management ($31,200) — Since the contract has been implemented, management, averaging
$300 per week, for signing, reviewing, training, etc., and the general contract oversight,
including working with CRA management, attending meetings with CRA and other related
agencies of the contract. This function ensures compliance with all regulations and
performance measures, providing the reports to CRA, etc.
3. Office Rental ($13,200) — The office is located at 915 NW 1st Avenue, Miami, Florida. We
lease approximately 600 square footage for Human Resources of Miami, Inc., to operate the
Overtown Enhancement Team Services project. This includes waiting area, meetings,
training area, file room, and administrative area.
4. Office supplies ($2,000) — Consumable supplies to operate the office, such as copy machine
paper, staples, calendars, pens, batteries, toner cartridges, drums, fax machines and computer
printer, copier, computer, calculators, letterhead, and other miscellaneous office supplies.
AUDITING ($4,000) — At year end, there will be an audit conducted to confirm that monies were
expended in compliance with all regulatory requirements, even though it is not mandatory, since the
threshold of $500,000 is not met with this grant. A certified public accounting firm will conduct this
audit.
TOTAL PROGRAM ADMINISTRATION ($86,800)
TOTAL PROGRAM BUDGET $700,000
14
SECTION B: PRICE PROPOSAL -
07/05/2022 to 07/04/2023
Personnel Cost for Trainees
07/5/2021 to 0704/2022 and
Amount Percentage
Crew Manager
$ 59,904.00
Crew Supervisor
$ 39,780.00
Employees/Trainees
$ 341,500.00
Fringe Benefits/Payroll Taxes
$ 66,177.60
Fringe Beneifts/Workers Compensation
$ 21,638.40
Total Trainee Labor Costs
Trainee Development Costs
$ 529,000.00 76%
Trainee Support
$ 5,000.00
Uniforms
$ 5,000.00
Total Trainee Development Costs
Total Personnel Costs
Operational Expenses
$ 10,000.00 1%
$ 539,000.00 77%
Equipment Storage
$ 7,200.00
Supplies
$ 14,000.00
Equipment & Small Truck
$ 10,000.00
Repair & Maintenance
$ 4,000.00
Gas & Parking
$ 13,000.00
Insurance
$ 26,000.00
Total Operational Costs
Program Administration
$ 74,200.00 11%
Administration
$ 36,400.00
Management
$ 31,200.00
Office Rental
$ 13,200.00
Office supplies
$ 2,000.00
Auditing
$ 4,000.00
Total Administrative Cost
TOTAL PROGRAM COST
$ 86,800.00 12%
$ 700,000.00 100%
11
Exhibit "C"
Insurance requirements
I. INSURANCE REQUIREMENTS FOR GRANTEE
A. COMMERCIAL GENERAL LIABILITY (CGL) with the minimum limits of One
Million Dollars ($1,000,000.00) for each occurrence, combined single limit for Bodily Injury Liability
and Property Damage Liability, with a general aggregate limit of Two Million Dollars ($2,000,000.00).
Coverage must be afforded on a primary and non-contributory basis and with a coverage form no more
restrictive than, the latest edition of the Comprehensive General Liability policy, without restrictive
endorsements, as filed by the Insurance Services Office, and must include:
1. Products and/or Completed Operations for contracts with an Aggregate Limit
of One Million Dollars ($1,000,000.00) per project.
2. Personal and Advertising Injury with an aggregate limit of One Million
Dollars ($1,000,000).
3. Additional Endorsements:
a. Premises and Operations Liability
b. Contingent and Contractual Liability
4. Additional Insureds: The following must each be included as additional insureds
on the policy affording the aforementioned coverage for the amounts specified above, and each must be
issued certificates of insurances reflecting such coverage.
a. City of Miami
444 SW 2nd Avenue
Miami, Florida 33130
Attn: Risk Management
b. Southeast Overtown/Park West Community Redevelopment Agency
819 NW 2nd Avenue, 3rd Floor
Miami, Florida 33136
B. BUSINESS AUTOMOBILE LIABILITY with the minimum limits of Three Hundred
Thousand Dollars ($300,000.00) per occurrence combined single limit for Bodily Injury and Property
Damage Liability. Coverage must be afforded on a form no more restrictive than the latest edition of the
Business Automobile Liability policy, without restrictive endorsements, as filed by the Insurance
Services Office, and must include:
1. Any Auto, Owned Autos, Scheduled Autos, including Hired, Borrowed or Non -
Owned Autos.
2. Additional Insureds: The following must each be included as additional insureds
on the policy affording the aforementioned coverage for the amounts specified above, and each must be
issued certificates of insurances reflecting such coverage.
a. City of Miami
444 SW 2nd Avenue
Miami, Florida 33130
Attn: Risk Management
b. Southeast Overtown/Park West Community Redevelopment Agency
819 NW 2nd Avenue, 3rd Floor
Miami, Florida 33136
C. WORKER'S COMPENSATION (if applicable) insurance for the payment of
compensation and other benefits in accordance with the Workers' Compensation Law, Chapter 440,
Florida Statutes, and all applicable federal laws, for the coverage of occupational injury or disease
suffered by Grantee's employees. Additionally, the policy(ies) must include a waiver of subrogation.
D. EMPLOYER'S LIABILITY shall be provided in amounts not less than One Hundred
Thousand Dollars ($100,000.00) per accident for bodily injury caused by an accident; One Hundred
Thousand Dollars ($100,000.00) for each employee for bodily injury caused by disease; and Five
Hundred Thousand Dollars ($500,000.00) policy limit for bodily injury caused by disease.
E. CONDITIONS. The above policies shall provide the CRA and the City of Miami with
written notice of cancellation or material change from the insurer not less than (30) days prior to any
such cancellation or material change. If the initial insurance expires prior to the completion of the
Work, renewal copies of policies shall be furnished at least thirty (30) days prior to the date of their
expiration. The required Certificates of Insurance referenced above shall name the types of policies
provided, refer specifically to this Contract, and state that such insurance is as required by this Contract.
Companies authorized to do business in the State of Florida, with the following .qualifications, shall
issue all insurance policies required above:
The company must be rated no less than "A-" as to management, and
no less than "Class V" as to Financial Strength, by the latest edition of
Best's Insurance Guide, published by A.M. Best Company, Oldwick,
New Jersey, or its equivalent. All policies and /or certificates of
insurance are subject to review and verification by Risk Management
prior to insurance approval.
The CRA's Risk Administrator or his/her authorized designee reserves the right to require
modifications, increases, or changes in the required insurance requirements, coverage, deductibles or
other insurance obligations by providing a thirty (30) day written notice to the Contractor or applicable
subcontractor. The Grantee shall comply with such requests unless the insurance coverage is not then
readily available in the national market. An additive or deductive change order will be issued to adjust
the contract value as necessary. For insurance bonding issues and decisions, the CRA shall act through
its Risk Administrator (unless otherwise stated).
1 Blue Shirts Grant Agreement - 2021 FINAL
Final Audit Report
2021-08-17
Created: 2021-08-12
By: Antonette English (aenglish@miamigov.com)
Status: Signed
Transaction ID: CBJCHBCAABAAiWfKifTlIruTTig2CdcZrBMOr6FKHLc0
"1 Blue Shirts Grant Agreement - 2021 FINAL" History
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