Loading...
HomeMy WebLinkAbout26174AGREEMENT INFORMATION AGREEMENT NUMBER 26174 NAME/TYPE OF AGREEMENT DRC EMERGENCY, LLC DESCRIPTION AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT/STANDBY EMERGENCY DEBRIS & DISASTER RECOVERY SERVICESFILE ID: 11330/R-22-0129/MATTER ID: 26-1423 EFFECTIVE DATE June 18, 2026 ATTESTED BY TODD B. HANNON ATTESTED DATE 6/18/2026 DATE RECEIVED FROM ISSUING DEPT. 6/22/2026 NOTE DOCUSIGN AGREEMENT BY EMAIL City of Miami DOCUMENT ROUTING FORM r�QR4O ORIGINATING DEPARTMENT: Department of Procurement DEPT. CONTACT PERSON: Aimee Gandarilla/Eduardo Falcon EXT. 1906/1901 NAME OF OTHER CONTRACTUAL PARTY/ENTITY: DRC Emergency Services, LLC IS THIS AGREEMENT TO BE EXPEDITED/RUSH: TOTAL CONTRACT AMOUNT: $ TYPE OF AGREEMENT: ❑ MANAGEMENT AGREEMENT ❑ PROFESSIONAL SERVICES AGREEMENT ❑ GRANT AGREEMENT ❑ EXPERT CONSULTANT AGREEMENT ❑ LICENSE AGREEMENT OTHER: (PLEASE SPECIFY) ■ FUNDING INVOLVED? YES YES ❑ PUBLIC WORKS AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ INTER -LOCAL AGREEMENT ❑ LEASE AGREEMENT ❑ PURCHASE OR SALE AGREEMENT El SUPPLEMENTAL AGREEMENT NO NO PURPOSE OF ITEM (DETAILED SUMMARY): Amendment No 1 to the Agreement for Standby Emergency Debris and Disaster Recovery Service RFQ 1250387 with DRC Emergency Services, LLC. COMMISSION APPROVAL DATE: 3/24/2022 FILE ID: 11330 ENACTMENT NO.: 22-0129 IF THIS DOES NOT REQUIRE COMMISSION APPROVAL, PLEASE EXPLAIN: ROUTING INFORMATION Date PLEASE PRINT AND SIGN APPROVAL BY DIRECTOR/CHIEF PROCUREMENT OFFICER June 9, 2026 110 Annie Perez, CPPO 01:29 EDT oo.�=.,,� SIGNATURE: a-- tlw., SUBMITTED TO RISK MANAGEMENT June 9, 2026 110:03:05 tete ee ee David Ruiz EDT SIGNATURE: (1r�,E60,E/'? SUBMITTED TO CITY ATTORNEY Matter ID 26-1423 matter 26-1423 ,-Initial a .. June 10, 2026 110:10:46 George K. Wysong III EDT SIGNATURE: ��� o III BY ASSISTANT CITY MANAGER/CHIEF FINANCIAL OFFICER June 10, 2026 11:15:02 Erica E Paschal Darling, CPA TAPPROVAL SIGNATURE: EDT e---? e APPROVAL BY ASSISTANT CITY MANAGER/CHIEF OF OPERATIONS June 11, 2026 116:30:25 Barbara Hernandez, MPA EDT _9.„e. SIGNATURE: bar%ara (ktw aut,I y ,, a, APPROVAL BY ASSISTANT CITY MANAGER/CHIEF OF INFRASTRUCTURE Asael Marrero SIGNATURE: APPROVAL BY DEPUTY CITY MANAGER June 12, 2026 I 9:36.9gE$�olebrook-Williams SIGNATURE: ,----- Ma L e. 4-1 u:.,,., RECEIVED BY CITY MANAGER June 16, 2026 118:4J9:40 ames R EDT SIGNATURE: gkR SUBMITTED TO THE CITY CLERK June 18, 2026 116:13:00 Todd Hannon EDT . SIGNATURE:- — PLEASE ATTACH THIS ROUTING FORM TO ALL DOCUMENTS THAT REQUIRE EXECUTION BY THE CITY MANAGER AGREEMENT/AMENDMENT OVERVIEW AGREEMENT TITLE: Request For Qualifications for Standby Emergency Debris and Disaster Recovery Services 1. AWARD DELEGATED AUTHORITY: ❑ Chief Procurement Officer — Authority level of $ 0 City Manager — Authority level of $ ❑ City Commission — RESOLUTION No. 22-0129 2. PROCUREMENT METHOD: 0 RFP/RFQ 0 IFB 0 ITB 0 SOLE SOURCE 0 PIGGY -BACK O COOPERATIVE 0 PROFESSIONAL SERVICES UNDER $25,000 3. TYPE OF AGREEMENT: 0 PROFESSIONAL SERVICES AGREEMENT ❑ EXPERT CONSULTANT AGREEMENT 0 SOFTWARE AS A SERVICE AGREEMENT ❑ LEASE AGREEMENT 0 OPERATOR AGREEMENT 0 CONCESSION AGREEMENT O OTHER (Please explain): 4. IF THIS IS AN AMENDMENT, WHAT IS THE NUMBER OF THE AMENDMENT AND WHAT DOES THIS AMENDMENT DO (INCREASE CAPACITY, CHANGE IN TERMS, ETC) BE SPECIFIC AND INCLUDE THE PAGE NUMBER(S) THAT SPECIFIES WHAT IS BEING AMENDED ON THE CONTRACT. Amendment No. 1 to incorporate language added by the state of Florida. 5. WAS THE AMENDMENT APPROVED BY THE CITY COMMISSION? 0 YES 0 NO IF YES, WHAT IS THE RESOLUTION NUMBER? 22-0129 6. WHAT IS THE SCOPE OF SERVICES? Provision of Standby Emergency Debris and Disaster Recovery Services after a declared emergency. 7. IF CITYWIDE, WHAT ARE THE MOST FREQUENT USER DEPARTMENTS? Solid Waste, Public Works, and Parks and Recreation 8. IS THE AWARDEE INCUMBENT? yes 9. IS THE PRICING HIGHER, LOWER OR THE SAME AS THE CURRENT CONTRACT? N/A 10. WHEN DOES THE CURRENT CONTRACT EXPIRE? 04/28/2027 with an renewal option renew until 04/28/2033 11.WHAT WAS THE PREVIOUS SPEND ON THE CURRENT CONTRACT? This contract has not been activated. 12.WHAT IS THE METHOD OF AWARD (Group, Item by Item etc.)? Highest ranked Proposers Updated 1/29/2025 Clear Form CITY OF MIAMI Vendor Responsibility Checklist Name of Firm: DRC Emergency Services, LLC Use the "Upload" button to attach PDF documentation for each section. To delete attachment(s), use the appropriate "Delete" button to the right and then use the "Clear" button for the corresponding attachment box to clear that field. CATEGORY RESPONSE City Vendor Registration Affirmation YES State of Florida Corporation (Sunbiz) YES D&B YES Pacer NO Bid/Proposal Bond NONE Upload Clear E.Upload Mr Clear Upload mr Clear Upload I= Clear View All Attachments Delete Last Delete All iSupplier Number: 19451 DRC Sunbiz.pdf Your DUNS Lookup Request for DRC Emergency Services_ LLC.msg Use the "Upload" button to attach PDF documentation for each section. To delete attachment(s), use the appropriate "Delete" button to the right and then use the "Clear" button for the corresponding attachment section to clear that field. PERFORMANCE/REFERENCE CHECKS 1 ATTACHMENTS System of Award Managment (SAM) YES Convicted Vendor List NO Debarred Contractors NO Suspended Contractors NO Suspended Vendors -State: NO Scrutinized Companies List: NO Google Search: YES Upload DRCSAM.pdf Clear Upload Clear Upload Clear Upload Clear Upload Clear Upload Clear Upload Clear Convicted Vendor List.pdf contractor-debarment.pdf Miami -Dade County - Building and neighborhood Compliance Offic Suspended Vendor List _Vendor Registra...pdf 2026_02_24_-i srae l-scrutinized-companies-I ist-for-web. pdf Scrutinized companies 2026_02_24_web_update_pfia_prohibited_ todd sullivan drc trim inv.pdf Todd Sullivan drc civ lit.pdf John R. sullivan drc civ lit.pdf Links Verified: 9/30/2025 AMENDMENT NO. 1 TO THE AGREEMENT FOR THE PROVISION OF STANDBY EMERGENCY DEBRIS AND DISASTER RECOVERY SERVICE CONTRACTS BY AND BETWEEN DRC EMERGENCY SERVICES, LLC AND THE CITY OF MIAMI This Amendment No. 1 ("Amendment") to the Agreement resulting from Request for Qualifications ("RFQ") No. 1250387 for the provision of Standby Emergency Debris and Disaster Recovery Service Contracts ("Services") dated April 29, 2022 by and between the City of Miami, Florida, a municipal corporation of the State of Florida ("City"), and DRC Emergency Services, LLC. ("Contractor"), is entered into this 18th day of June , 2026 ("Effective Date"). RECITALS WHEREAS, pursuant to Resolution No. 22-0129 adopted on March 24, 2022, the Miami City Commission authorized the City Manager to negotiate and execute agreements with qualified proposers under Request for Qualifications No. 1250387 for the provision of standby emergency debris and disaster recovery services; and WHEREAS, on or about April 29, 2022, the City and Contractor entered into that certain Agreement for the provision of Standby Emergency Debris and Disaster Recovery Service Contracts resulting from Request for Qualifications No. 1250387 (the "Agreement"); and WHEREAS, the City and Contractor desire to amend the Agreement to incorporate updated contractual and statutory provisions relating to nondiscrimination, equal employment opportunity, compliance with the Americans with Disabilities Act, employment eligibility verification, antitrust violator vendor restrictions, anti -human trafficking requirements, counterparts, electronic signatures, and emergency recovery period penalties and liquidated damages; and WHEREAS, pursuant to Resolution R-22-0129, the City Manager may negotiate and execute any and all other documents, including any amendments, renewals, and extensions; and NOW THEREFORE, for good and valuable consideration, the sufficiency of which is hereby acknowledged by the parties, the parties agree to amend the Agreement as follows: 1. INCORPORATION OF RECITALS: The recitals above are true and correct and hereby incorporated herein by this reference. 2. EFFECTIVE DATE: This Amendment No. 1 shall be effective as of the Effective Date first written above. 1 3. AMENDMENTS TO AGREEMENT: The Agreement is hereby amended to include the following additional provisions: 31. NON-DISCRIMINATION, EQUAL EMPLOYMENT OPPORTUNITY, AND AMERICANS WITH DISABILITIES ACT: Contractor shall not unlawfully discriminate against any person in its operations and activities or in its use or expenditure of funds in fulfilling its obligations under this Agreement. Contractor shall affirmatively comply with all applicable provisions of the Americans with Disabilities Act ("ADA") in the course of providing any Services funded by City, including Titles I and II of the ADA (regarding nondiscrimination on the basis of disability), and all applicable regulations, guidelines, and standards. In addition, Contractor shall take affirmative steps to ensure nondiscrimination in employment against disabled persons. Contractor affirms that it shall not discriminate as to race, age, religion, color, gender, gender identity, sexual orientation, national origin, marital status, physical or mental disability, political affiliation, or any other factor which cannot be lawfully used in connection with its performance under this Agreement. Furthermore, Contractor affirms that no otherwise qualified individual shall solely by reason of their race, age, religion, color, gender, gender identity, sexual orientation, national origin, marital status, physical or mental disability, political affiliation, or any other factor which cannot be lawfully used, be excluded from the participation in, be denied benefits of, or be subjected to, discrimination under any program or activity. In connection with the conduct of its business, including performance of services and employment of personnel, Contractor shall not discriminate against any person on the basis of race, age, religion, color, gender, gender identity, sexual orientation, national origin, marital status, physical or mental disability, political affiliation, or any other factor which cannot be lawfully used. All persons having appropriate qualifications shall be afforded equal opportunity for employment. 32. E-VERIFY EMPLOYMENT VERIFICATION: Contractor shall E-Verify the employment status of all employees and subcontractors to the extent required by federal, state, and local laws, rules, and regulations. The City shall consider the employment by any Contractor of unauthorized aliens a violation of Section 274A(e) of the Immigration and Nationality Act. If Contractor knowingly employs unauthorized aliens, such violation shall be cause for termination of the Contract. Furthermore, the Contractor agrees to utilize the U.S. Agency of Homeland Security's E-Verify System, https://e-verify.uscis.gov/emp, to verify the employment eligibility of all employees during the term of this Contract. Contractor shall also include a requirement in subcontracts that the subcontractor shall also utilize the E-Verify System to verify the employment eligibility of all employees of the subcontractor during the term of this Contract. 33. ANTITRUST VIOLATORS VENDORS LIST: Pursuant to Section 287.137, Florida Statutes, a person or an affiliate who has been placed on the Antitrust Violator Vendors List following a conviction or being held civilly liable for an antitrust violation may not submit a bid, proposal, or reply on any agreement to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on any agreement 2 with a public entity for the construction or repair of a public building or public work; may not submit a bid, proposal, or reply on leases of real property to a public entity; may not be awarded or perform work as a grantee, supplier, subcontractor, or consultant under an agreement with a public entity; and may not transact new business with a public entity. 34. ANTI -HUMAN TRAFFICKING: The Contractor confirms and certifies that it is not in violation of Section 787.06, Florida Statutes, and that it does not and shall not use "coercion" for labor or services as defined in Section 787.06, Florida Statutes. The Contractor shall execute and submit to the City an Affidavit, of even date herewith, in compliance with Section 787.06(13), Florida Statutes, attached an incorporated herein as "Anti -Human Trafficking Affidavit". If the Contractor fails to comply with the terms of this Section, the City may suspend or terminate this Agreement immediately, without prior notice, and in no event shall the City be liable to Contractor for any additional compensation or for any consequential or incidental damages. 35. EMERGENCY RECOVERY PERIOD PENALTIES AND LIQUIDATED DAMAGES: "Emergency Recovery Period" shall have the meaning set forth in Section 252.505, Florida Statutes, as amended, and refers to the one (1)-year period commencing on the date the Governor first declares a state of emergency for the applicable natural emergency. Pursuant to Section 252.505, Florida Statutes, as amended, if Contractor is in default of its obligations and fails to cure within the specified cure period, if applicable, under this Agreement during the Emergency Recovery Period, then, in addition to any other rights or remedies available to the City at law or in equity, Contractor shall pay the City, within five (5) business days of written demand: (a) a statutory penalty in the amount of Five Thousand Dollars and No/Cents ($5,000.00); and (b) Damages as provided in Section 2.25 of the RFQ, Liquidated Damages. 4. CONFLICTS: In the event of a conflict between the Agreement, this Amendment No. 1, and its exhibits, the conflict shall be resolved in favor of the following priority order: this Amendment No. 1 and its exhibits in the order in which they are attached, then the Agreement and its exhibits in the order in which they are attached. 5. COUNTERPARTS, ELECTRONIC SIGNATURES: This Amendment may be executed in counterparts, each of which shall constitute an original, but all of which, when taken together, shall constitute one and the same amendment. This Amendment may be executed in counterparts, each of which shall be an original as against either party whose signature appears thereon, but all of which taken together shall constitute but one and the same instrument. An executed facsimile or electronic scanned copy of this Amendment shall have the same force and effect as an original. The parties shall be entitled to sign and transmit an electronic signature on this Amendment (whether by facsimile, PDF or other email transmission), which signature shall be binding on the party whose name is contained therein. Any party providing an electronic signature agrees to promptly execute and deliver to the other parties an original signed Amendment upon request. 6. SIGNATURE AUTHORITY: The individuals executing this Amendment on behalf of the Contractor and the City represent that they have the full authority to execute this document on behalf of the entity for which they represent. 3 7. ALL OTHER PROVISIONS REMAIN IN EFFECT: Except as expressly modified by this Amendment, the terms and conditions of the Agreement shall remain in full force and effect. SIGNATURE PAGE FOLLOWS 4 IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed by their respective officials thereunto duly authorized, this the day and year above written. ATTEST: 174-AitiveZdtioteja, "DRC Emergency Services, LLC" A Foreign Li ited�_ �,, b. Mak PrintBy: Name: .i 134(f ! `I STVYLs Print Name: Kris ffuentes Title: Vice Presid:• t, Treasurer, Secretary Title: C' S#o(PvANQ (.' n�CAP1/4C (Corporate Seal) ATTEST: By: Todd : annon, (Authorized Corporate Officer) "City" CITY OF MIAMI, a municipal Signed by: corporation By: lC APPROVED AS TO LEGAL FORM AND CORRECTNESS: Initial r Ivo By: r ry I`iUlhsaw, III By: George K. Wysong III Matter ID 26-1423 City Attorney James Reyes, City Manager APPROVED AS TO INSURANCE REQUIREMENTS: CErautieaomt. y David Ruiz Interim Director of Risk Management 5 COMPANY RESOLUTION (This Resolution needs to authorize the signatory to sign) WHEREAS, DRC Emergency Services, LLC a Limited Liability Company (company type: Inc., LLC.), desires to enter into an Agreement with the City of Miami for the purpose of performing the work described in the contract to which this resolution is attached; and WHEREAS, the Board of Directors (board type; Board of Directors for Inc, Board of Managers for LLC.) at a duly held company meeting has considered the matter in accordance with the bylaws of the company; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD of DIRECTORS (same as identified above) that this company is authorized to enter into the Agreement with the City, and Vice President, Treasurer, Secretary the (company officer title) and the (company officer title) are hereby authorized and directed to execute the Agreement in the name of this Company and to execute any other document and perform any acts in connection therewith as may be required to accomplish its purpose. 1. IN WITNESS WHEREOF, this I day of .JAVvt', , 2026. DRC Emergency Services, LLC An Alaba , ,a-Lirrii ed Liability • - •any AMBy.�.+ isty Fuentes Print Name: ("Contractor") (State) Company (sign TITLE: Vice President, Treasurer, Secretary Print Name: (sign) ANTI -HUMAN TRAFFICKING AFFIDAVIT l . The undersigned affirms, certifies, attests, and stipulates as follows: a. The entity is a non -governmental entity authorized to transact business in the State of Florida and in good standing with the Florida Department of State, Division of Corporations. b. The nongovernmental entity is either executing, renewing, or extending a contract (including, but not limited to, any amendments, as applicable) with the City of Miami ("City") or one of its agencies, authorities, boards, trusts, or other City entity which constitutes a governmental entity as defined in Section 287.138(1), Florida Statutes. c. The nongovernmental entity is not in violation of Section 787.06, Florida Statutes, titled "Human Trafficking." d. The nongovernmental entity does not use "coercion" for labor or services as defined in Section 787.06, Florida Statutes, attached and incorporated herein as Exhibit Affidavit-1. 2, Under penalties of perjury,l declare the following: a. 1 have read and understand the foregoing Anti -Human Trafficking Affidavit and that the facts, statements and representations provided in Section 1 are true and correct. b. I am an officer or a representative of the nongovernmental entity authorized to execute this Anti - Human Trafficking Affidavit. Nongovernmental Entity: DRC Erne gency Services, " fficer Title: Vice resident, Treasurer, Secretary Name: Kristy Fuentes Signature of Officer: Office Address: 111 Veterans Email Address: kfuentes@dreusa.com FEIN No. 6/3-1 /2 18 /3/71 21 9 STATE OF LOUSIANA COUNTY OF JEFFERSON Main Phone Number: (888) 721-4372 The foregoing instrument was sworn to and subscribed before me by means of ® physical presence or ❑ online notarization, this 5+day of �� jk'1{� by Kristy Fuentes , as the authorized officer or representative for the nongovernmental entity.. He/she is personally known to me or has produced as identification. ----- (NOTARY PUBLIC SEAL) My Commission Expires: gnaw of Person Taking Oath Cary Des Roches (Printed, Typed, or Stamped Name of Notary Public) CARY A. DES Rid? NOTARY PUBUC_ My Commission is for {ife DocuSign Envelope ID: A7491 E0E-6B82-4E5D-9749-FD511 C574402 AGENDA ITEM SUMMARY FORM File ID: #11330 Date: 02/02/2022 Commission Meeting Date: 03/24/2022 Requesting Department: Department of Procurement Sponsored By: Ken Russell District Impacted: All Type: Resolution Subject: Approve - Standby Emergency Debris and Disaster Recovery Services Purpose of Item: The nature of this item is to authorize a resolution of the Miami City Commission with attachments, accepting the proposals received February 11, 2021, pursuant to Request for Qualifications ("RFQ") No. 1250387, from Ashbritt, Inc; Ceres Environmental Services, Inc.; Crowder -Gulf Joint Venture, Inc.; DRC Emergency Services, LLC; and, T.F.R. Enterprises, Inc. for the provision of Standby Emergency Debris and Disaster Recovery Services, for the departments of Solid Waste, Parks & Recreation, and Resilience and Public Works for an initial period of five (5) years, with an option to renew for for three (3) additional two (2) year periods, on an as -needed contractual basis; authorizing the City Manager to execute the negotiated Professional Services Agreements ("PSA"), in a form acceptable to the City Attorney; further authorizing the City Manager to negotiate and execute any and all documents, including any amendments, renewals, extensions, and the ability to add additional qualified proposers to the contract when deemed in the best interest of the City, in accordance to the RFQ; subject to all allocations, appropriations and budgetary approvals having been previously made, compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules and regulations, as may be deemed necessary for said purpose. Background of Item: On January 5, 2021, the Department of Procurement, on behalf of the departments of Solid Waste, Parks & Recreation, and Resilience and Public Works, issued RFQ 1250387 under full and open competition and following federal procurement guidelines, to obtain proposals from experienced and qualified firms for the provision of standby emergency debris and disaster recovery services. Proposers were required to meet all of the minimum qualification requirements established within the RFQ in order to be deemed responsive. On February 11, 2021, ten (10) proposals were received in response to the RFQ. The proposals were reviewed by Procurement for responsiveness. The Evaluation Committee ("Committee"), appointed by the City Manager, evaluated the Proposals following the guidelines set forth in the RFQ. The Committee recommended award to the six (6) highest ranked Proposers. The City negotiated with the six (6) recommended responsive and responsible Proposers and was able to achieve a discount of approximately five percent (5%) from the proposed prices by five (5) of the firms: Ashbritt; Ceres; Crowder -Gulf; DRC, and T.F.R. The 6th DocuSign Envelope ID: A7491 E0E-6B82-4E5D-9749-FD511 C574402 firm, Phillips & Jordan, Incorporated ("P&J") was not able to provide the five percent (5%) discount requested. Additionally, due to current market conditions P&J was not able to honor the prices submitted in their proposal and as a result submitted revised pricing. The City did not move forward with finalizing contract negotiations with P&J. The following is the list of the highest responsive and responsible proposers: Ashbritt, Inc; Ceres Environmental Services, Inc.; Crowder -Gulf Joint Venture, Inc.; DRC Emergency Services, LLC; and, T.F.R. Enterprises, Inc. In 2017 after Hurricane Irma the City spent $16,358,715.19 for these services. Should we have a declared emergency the City will have to spend accordingly to the damages and debris that need to be removed. Budget Impact Analysis Item is an Expenditure Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: General Account No.: General Fund or other sources of funding (as required) This is a multi year agreement, to be used as needed with budgedary approval at time of need Department of Procurement Department of Risk Management Office of Management and Budget Office of Management and Budget City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney Office of the City Attorney City Commission City Commission Legislative Division Office of the City Attorney Office of the City Attorney Office of the City Attorney Office of the City Clerk Reviewed B Annie Perez Ann -Marie Sharpe Calvin Fifer Marie Gouin Fernando Casamayor Arthur Noriega V Valentin J Alvarez Pablo Velez Barnaby L. Min Victoria Mendez Nicole Ewan Maricarmen Lopez Valentin J Alvarez Pablo Velez Barnaby L. Min Victoria Mendez City Clerk's Office Department Head Review Completed Risk Review Completed Budget Analyst Review Completed Budget Review Completed Assistant City Manager Review Completed City Manager Review Completed Legislative Division Review Completed ACA Review Completed Deputy City Attorney Review Completed Approved Form and Correctness Completed Meeting Completed Meeting Completed Legislative Division Review Completed ACA Review Completed Deputy Attorney Review Completed Approved Form and Correctness with Modification(s) Rendered Completed 02/02/2022 10:03 AM 02/02/2022 10:16 AM 02/03/2022 2:51 PM 02/03/2022 3:24 PM 02/03/2022 3:57 PM 02/04/2022 8:23 AM 02/07/2022 9:02 AM 02/08/2022 11:09 AM 02/08/2022 12:00 PM 02/10/2022 11:55 AM 02/24/2022 9:00 AM 03/24/2022 9:00 AM 03/25/2022 1:46 PM 03/30/2022 5:23 PM 03/30/2022 6:28 PM Completed 04/05/2022 9:16 AM DocuSign Envelope ID: A7491 E0E-6B82-4E5D-9749-FD511 C574402 City of Miami Legislation Resolution Enactment Number: R-22-0129 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 11330 Final Action Date:3/24/2022 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), ACCEPTING THE PROPOSALS RECEIVED FEBRUARY 11, 2021 PURSUANT TO REQUEST FOR QUALIFICATIONS ("RFQ") NO. 1250387 FROM ASHBRITT, INC., A FLORIDA PROFIT CORPORATION; CERES ENVIRONMENTAL SERVICES, INC., A FLORIDA PROFIT CORPORATION; CROWDER-GULF JOINT VENTURE, INC., A FLORIDA PROFIT CORPORATION; DRC EMERGENCY SERVICES, LLC, A FOREIGN LIMITED LIABILITY COMPANY AUTHORIZED TO CONDUCT BUSINESS IN FLORIDA; AND T.F.R. ENTERPRISES, INC., A FOREIGN PROFIT CORPORATION AUTHORIZED TO CONDUCT BUSINESS IN FLORIDA, FOR THE CITY OF MIAMI'S ("CITY") DEPARTMENTS OF SOLID WASTE, PARKS AND RECREATION, AND RESILIENCE AND PUBLIC WORKS FOR THE PROVISION OF STANDBY EMERGENCY DEBRIS AND DISASTER RECOVERY SERVICES ON AN AS -NEEDED CONTRACTUAL BASIS FOR AN INITIAL TERM OF FIVE (5) YEARS WITH AN OPTION TO RENEW FOR THREE (3) ADDITIONAL TWO (2) YEAR PERIODS; ALLOCATING FUNDS FROM THE VARIOUS SOURCES OF FUNDS FROM THE VARIOUS USER DEPARTMENTS, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE PROFESSIONAL SERVICES AGREEMENT WITH EACH OF THE QUALIFIED PROPOSERS RECOMMENDED FOR AWARD HEREIN, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY; REQUIRING ALL QUALIFIED PROPOSERS TO SOURCE A MINIMUM OF THIRTY PERCENT (30%) OF THEIR SUBCONTRACTORS AND RESOURCES FROM WITHIN THE DISASTER AREA WITH FAILURE TO COMPLY RESULTING IN DEFAULT AND POSSIBLE TERMINATION; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS AND TO ADD SUCH ADDITIONAL QUALIFIED PROPOSERS TO RFQ CONTRACT NO. 1250387 WHEN DEEMED IN THE BEST INTEREST OF THE CITY, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, the City of Miami's ("City") Departments of Solid Waste, Parks and Recreation, and Resilience and Public Works (collectively, "Departments") have a need for standby emergency debris and disaster recovery services ("Services"); and DocuSign Envelope ID: A7491 E0E-6B82-4E5D-9749-FD511 C574402 WHEREAS, on January 5, 2021, the City's Department of Procurement ("Procurement") issued Request for Qualifications ("RFQ") No. 1250387 to obtain proposals from experienced and qualified firms for the provision of the Services on an as -needed contractual basis for an initial term of five (5) years with an option to renew for three (3) additional two (2) year periods; and WHEREAS, on February 11, 2021, Procurement received ten (10) proposals in response to the RFQ; and WHEREAS, on August 24, 2021 and August 31, 2021, the Evaluation Committee ("Committee"), appointed by the City Manager, convened to discuss and evaluate the proposals following the guidelines established within the RFQ; and WHEREAS, on September 10, 2021, the City Manager concurred with the recommendation of the Committee and authorized Procurement to enter into negotiations for a Professional Services Agreement ("PSA") with each of the six (6) recommended responsive and responsible proposers; and WHEREAS, the City negotiated with the six (6) recommended responsive and responsible proposers and was able to achieve a discount of approximately five percent (5%) from the proposed prices submitted by five (5) of the proposers; and WHEREAS, the City did not move forward with finalizing contract negotiations with the 6th firm because it was not able to provide the five percent (5%) discount requested and was not able to honor the prices submitted in the proposal; and WHEREAS, the following is the list of Qualified Proposers in rank order: Ashbritt, Inc., a Florida profit corporation; DRC Emergency Services, LLC, a foreign limited liability company authorized to conduct business in Florida; Crowder -Gulf Joint Venture, Inc., a Florida profit corporation; Ceres Environmental Services, Inc., a Florida profit corporation; and T.F.R. Enterprises, Inc., a foreign profit corporation authorized to conduct business in Florida (collectively, "Proposers"); NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The proposals received February 11, 2021 pursuant to RFQ No. 1250387 from the Proposers for the Departments to provide the Services on an as -needed contractual basis for an initial term of five (5) years with an option to renew for three (3) additional two (2) year periods are hereby accepted. Section 3. Funding shall be allocated from the various sources of funds from the various end user departments, subject to the availability of funds and budgetary approval at the time of need. Section 4. The City Manager is authorized' to negotiate and execute a PSA with each of 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. DocuSign Envelope ID: A7491 E0E-6B82-4E5D-9749-FD511 C574402 the Proposers recommended for award herein, all in forms acceptable to the City Attorney. Section 5. The City Manager is directed to require all Proposers to source a minimum of thirty percent (30%) of their subcontractors and resources from within the disaster area and to default and terminate any Proposer who fails to comply with this requirement. Section 6. The City Manager is further authorized1 to negotiate and execute any and all other documents, including any amendments, renewals, and extensions and to add such additional qualified proposers to RFQ Contract No. 1250387 when deemed in the best interest of the City, subject to all allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions of the Code of the City of Miami, Florida, as amended ("City Code"), including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 7. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: Pursuant to the resolution, this item became effective immediately upon adoption by the Commission. A� �® CERTIFICATE OF LIABILITY INSURANCE DATE (MM/2026 ) 03/25/2026 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER McGriff, a Marsh & McLennan Agency LLC Company 10100 Katy Freeway, #400 Houston, TX 77043 CONTACT Turner Murphy PHONE -FAX (A/C No Ext): 713-8778975 (A/C No): 713-877-8974 E-MAIL turner.mur h riff.com ADDRESS: p y@me 9 INSURER(S) AFFORDING COVERAGE NAIC # INSURER A:Old Republic Insurance Company 24147 INSURED DRC Emergency Services, LLC P.O. Box 17017 Galveston, TX 77552 INSURER B :Texas Mutual Insurance Company 22945 INSURER C :Argonaut Insurance Company 19801 INSURER D :Vantage Risk Specialty Insurance Company 16275 INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER:CDRHX74K REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICY NUMBER POLICY EFF (MM/DD/YYYY) POLICY EXP (MM/DD/YYYY) LIMITS A X COMMERCIAL GENERAL LIABILITY MWZY31921226 \(v\Y d<44 /1_ `/V� 0 A /'� l O 2026 1 V 03/31/2027 EACH OCCURRENCE $ 5,000,000 CLAIMS-MADE X OCCUR DAMAGE TO RENTED PREMISES (Ea occurrence) $ 200,000 MED EXP (Any one person) $ 10,000 PERSONAL & ADV INJURY $ 5,000,0001 GEN'L AGGREGATE X LIMIT APPLIES PRO JECT PER: LOC GENERAL AGGREGATE $ 5,000,000 PRODUCTS - COMP/OP AGG $ 5,000,000 $ A AUTOMOBILE X _ LIABILITY ANY AUTO OWNED AUTOS ONLY HIRED AUTOS ONLY SCHEDULED AUTOS NON -OWNED AUTOS ONLY MWTB319792 �� '/�� O 1,/V� A , ` 3/31/2026 03/31/2027 COMBINED SINGLE LIMIT (Ea accident) $ 5,000,000 BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ A _ X UMBRELLA LIAB EXCESS LIAB X _ OCCUR CLAIMS -MADE �WZX31979326 03/31/2026 03/31/2027 EACH OCCURRENCE $ 5,000,000 AGGREGATE $ 5,000,000 DED RETENTION $ $ B C WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below Y / N N N / A 0001307608 (TX Only) WC929208471754 (All Other States)ER 03/31/2026 03/31/2027 )( STATUTE OTH E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 E.L. DISEASE - POLICY LIMIT $ 1,000,000 D Contractors Pollution & Errors & Omissions P03CP0000055602 03/31/2026 03/31/2027 Contractor's Pollution Errors & Omissions Policy Aggregate $ 5,000,000 $ 5,000,000 $ 5,000,000 $ $ DESCRIPTION OF OPERATIONS / LOCATIONS /VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) City of Miami is included as an Additional Insured on the General Liability, Automobile Liability, Contractors Pollution Liability and Excess Liability policies. Waiver of Subrogation applies in favor of City of Miami as respects the General Liability, Automobile Liability, Workers' Compensation, Contractors Pollution Liability and Excess Liability policies. The General Liability Policy includes a Per Project Aggregate. Coverage is primary and non-contributory as respects to the General Liability, Automobile Liability and Excess Liability policies. All as required by written contract subject to policy, terms, conditions, and exclusions. The Excess Liability policy is excess follow form to the General Liability and Automobile policies. In the event of cancellation by the insurance companies the General Liability, Automobile Liability and Excess policies have been endorsed to provide 30 days Notice of Cancellation (except for non-payment) to the Certificate Holder shown below. CERTIFICATE HOLDER CANCELLATION City of Miami Attn: Yadissa Calderon 3500 Pan American Drive Miami, FL 33133 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE +J:@(s,�, 9ve ACORD 25 (2016/03) Page 1 of 1 © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD From: Sent: To: Cc: Subject: Daniel The COI is adequate Regards, Quevedo, Terry Monday, April 6, 2026 10:18 AM De Vito, Daniel; Gomez Jr., Francisco (Frank) Aviles, Yesenia RE: PROCUREMENT INSURANCE REVIEW FOR DCR EMERGENCY SERVICES LLC 7 erry M. Quevedo City of Miami Risk Management Department 14NE 1st Avenue, 2nd Floor Miami, Florida 33132 (305) 416-1641 Office (305) 416-1710 Fax Tquevedo©miamigov. com "Sava', Sniiancal, axd 7140404016.19 cum e mmuuautcy A o(15° 00"CD(/)/ From: De Vito, Daniel <DaDeVito@miamigov.com> Sent: Monday, April 6, 2026 10:16 AM To: Gomez Jr., Francisco (Frank) <FGomez@miamigov.com>; Quevedo, Terry <TQuevedo@miamigov.com> Cc: Aviles, Yesenia <YAviles@miamigov.com> Subject: PROCUREMENT INSURANCE REVIEW FOR DCR EMERGENCY SERVICES LLC Good morning team, Please review the insurance attached at your earliest convenience and advise if adequate according to insurance requirements contained therein. Thank you! Daniel De Vito Procurement Contracting Officer i City of Miami Department of Procurement 444 SW 2nd Avenue, 6th Floor Miami, FL 33130 Office: (305) 416-1922 - Fax (305) 400-5075 Email: dadevito©miamigov.com Helpful Links: For vendor registration click Here For current solicitations please Visit our Solicitation Page Current contracts can be viewed by Visiting our Contract Database For solicitations in the Cone of Silence please visit our Cone of Silence Webpage Olivera, Rosemary From: Gandarilla, Aimee Sent: Monday, June 22, 2026 8:53 AM To: Hannon, Todd Cc: Olivera, Rosemary; Brown, Sadie; Ewan, Nicole; Castro, Joseph; Atkison, Nicholas; Del Oro, Jessica Subject: Amendment Agreement DRC Emergency Services, LLC (matter 26-1423) Attachments: Amendment Agreement DRC Emergency Services, LLC (matter 26-1423).pdf Good morning Todd, Please find attached the fully executed copy of the agreement from DocuSign. This electronic copy shall be considered the original for your records. If you have any questions, please do not hesitate to contact me. Please close Matter 26-1423. Thank you, Aimee gawky-611a Procurement Assistant City of Miami Procurement Department 444 SW 2nd Avenue, 6th floor, Miami, FL 33130 P (305) 416-1906 F (305) 400-5073 E agandarilla@miamigov.com "Serving, Enhancing, and Transforming our Community" i