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HomeMy WebLinkAboutR-74-0307W:rh 4/18/74 RESOLUTION NO, 74-307 . A RESOLUTION AUTHORIZING THE CITY MANAGER OF THE CITY OF MIAMI TO AMEND THE SCOPE OF SER- VICES OF THE AGREEMENT ENTERED INTO WITH THE FIRM OF BOOZ, ALLEN & HAMILTON AS AUTHORIZED BY RESOLUTION NO. 73--892, TO INCORPORATE THE ADDITIONAL WORK ELEMENTS NECESSARY TO PERFORM MANAGEMENT SERVICES AND A DATA PROCESSING STUDY, AND FURTHER AUTHOR- IZING THE CITY MANAGER TO NEGOTIATE THE COST OF THE AMENDED SCOPE OF SERVICES, UTILIZING THE FUNDS WHICH HAVE BEEN PROVIDED THROUGH ORDINANCE NO. 8217. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. That the City Manager is authorized to amend the scope of services of the agreement entered into with the firm of Booz, Allen and Hamilton as authorized by Resolu- tion No. 73-892 to incorporate the additional work elements management services and necessary to perform/a data processing study. Section 2. That the City Manager is further authorized to negotiate the cost of the amended scope of services, utiliz- ing the funds which have been provided through Ordinance No. 8217. PASSED AND ADOPTED this 18th day of April 1974. PREPARED AND APPROVED BY: \J _ : Frank H. Weston Assistant City Attorney APPROVED AS TO FORM AND CORRECTNESS: John S. Lloyd -City Attorney (.; "DOCUMENT INDEX ITEM NO.. Pt Ab CTRATIVE ASSISTANTS `f 'i1113t` TO Ti1C, MAUI CITY CCU: it8Stoo SAt cry 281 397 E tiiS _.IJ The following is a report oz the progress made by the two Administrative Assistants for Personnel in their efforts to review testing and recruitment procedures for the Civil Service Department. Submitted by:.. Josephine Sanchez I'ando and Jethro W. Toornet Activities to date: 1. Reviewed resource material utilized in compiling the promotional examination for policemen. Recommendations made as to appropriatness of resources for exam construction given.profile.of typical policeman etc. 2. Received copy of the existing Entrance Exam for Policeman and Scoring Keys and told to "do with it whatever you want". Exam was taken by AA'S as an examinee and graded. Four errors in key in existence since 1964 (Oct.10) were corrected. The errors were as follows: 1. Vocabulary Section #71 2. Spelling Section ,157 3. Thought Problems #210 4. i`Iiought Problems ;V217 3. Entire examination was scrutinized section by section to eliminate any biases O which might systematically eliminate any individuals. Resultingly, direction sections were completely revised along with some revisions in the content sec- tions of the test itself. The "directions" revision involved elimination of confusing words and unnecessarily long sentences into'nore concise statements giving complete information needed by the testes. 'In terms of the content• Z areas revisions were made in three sections of the test namely: grammar, rq voc.,butary, thought problems:;. i�or example:: Z Vocabulary - Elimination of obsolete words from (Chaucer, Shakespeare etc)) V �D no longer required for high school graduates. eg cajole, deride W, !— , Grammar - Idany of the questions on the grammar section called for usage eg. of what could be considered typical "White Middle Class English" Which is less and less current today.` • If it were possible as opposed to U. it was possible It islvsltisme Thought Problems: Revised to assure consistency of format of answers given. Correction of errors in way questions were worded. .0verall check was wade to assure congruency between directions of each section and com- plete information needed by applicant to complete each section eg. time limit, penalty for guessing etc. 4. Results and recommendations presented to C.S.B. Testing Staff for their suggestions and input. Final Copy of test prepared at this time. 5. The AA's in consideration of the goals of the City of Miami to assure equal access to employment resources through utilization of non -biased selection procedures made the following recommendations to the Executive Director of the Civil Service Board as a major step towards reaching the aforemei:tioned goal. (See Attached) 6. The M's net with the Executive Director C.S.B. and then with the C.S.B. Testing Staff to discuss implementation of the recommendations and/or alternatives. 7. The AA's spent approximately one-half day at the Police Academy (N.D.J.C.) as an initial step towards developing a valid instrument. The AA's consulted with. the Director of the Academy and the Training Supervisor to attempt to ascertain the skills necessary for success at the academy. (initial validation step.) S. Information (verbal and written) were studied by AA's•along with class schedules and content outline. AA's will visit a sampling of classes at the academy to observe if the content, standards and objectives are congruent with the level of competence required.of the tcstees in the entrance examination. 9. J. Sanchez assisted the testing staff in the correction of and ranking of individuals (anonymously) according to application nucaber upon of entrance examination. (Examination Summary) completialSO PORT loa DOCUMENTS FOLLOW" AA'S met with the Alsultant firm itora the University of Chieagr, and shared our perceptions With theii relative to the testing program. 11. !1 item analysis of each item in the entrance examination 0225) (4 choices each) was begun to gauge item difficulty of the examination (validation step). y'stoa Intervention Concerns: In addition to the activities section previously described the AA'S have the allowing concerns and/or observations regarding out activities and interventions elative to the Civil Service Board Structure. 1. Role Confusion: • Apparently there edisit a degree of role confusion in that a difference in role perception exists. The AA'S were under the impression that we would operate as consultants out of a consultantive model. Instead we have been asked to consult with the staff in terms of activities etc. and.to operate further out of a practitioner - consultant model. (test -writing, construction) . II. Resources: Resources supportive of the function of AA's are lacking. For example, resources for library are needed (requested) and access to computer time • is lacking. Current resources are needed to check and rewrite items ranging across various job categories. Presently an item analysis is underway but is being performed manually which involves a great expenditure of time. III. Role Set: The AA's find it difficult to perceive themselves as part of the C.S.B. For example we were excluded from the random selection of testees on the ,a:,s;: recent police entrance e::amination. Initially, J. Sanchez was asked noc to sit in on the administration of the police entrance exam although this was subsequently rescinded. «C V .f DO WMENIS FOLLOW" • The above named AA being at the CSB for the full 40 hour week has 1ln experienced what she considers to be treatment inappropriate to a ... p&oesslonal setting" 1. Crude remarks relative to her ethnic background and origin. 2. Insultsdirected towards her in front of "outsiders" to the C.S.B. 3. Information missing from her desk drawers of importance to her relative to her function at the C.S.B. The work completed to that date on the report to be made to the City Commission was a part of the missing information. IV. Josephine Sanchez is of the impression that she was arbitrarily eliminated from the selection committee which was to choose the in- dividual to fill the position of Day Care Administrator for Dade County, after having been asked to serve by lir. Albert Howard. As of this writing the coalmittee has already been selected and has set about the process of selecting said administrator. • Cat OP MIAMI. it„Opii A &N i e.a•OFr ZCZ 14424.MORANDUM Mr. Robert Paulk 6Ms Drs. Josefit a Sanchez Pend* and Jethro W. Toomey. PATO, March 1, 1974 PIL1t supJatts Recommendations regarding Police Offi Entrance Exams to.take place March 4t and 6th, 1974 RstCRCNciai INCLd4YRC01 Rationale Presently the Police exam scores adhered to a 35 percentile, cut off score. This score being arbitrarily determined could form a basis for possible litigation. II Xt has not as yet been determined that the content of the exam as it currently. exists directly samples skills required for success in the Police Academy. III Because of 2o. 2 above, it is highlypossible that many individuals belonging to minority groups are eliminated and discriminated against as they have not yet mastered the so-called "standard white middle class English", or because of other variables not directly related to their ability to perform in a written exercise. Recommendations Therefore: In light of the above the following recommendations are being made: 1. Having no instrument demonstratively valid for the upcoming exams of March 4th and 6th, we strongly recommend the suspension of the 35 per- centile cut off score and in its place substitute the procedure of ranking testees from highest to lowest according to performance. 2. That all individuals be accepted to the Academy and the scores in the test used as indications of areas of weakness which should be strengthened. Task Analysis: 3. That the Academy be visited to gather information relative to its training programs to see if the objectives set in the different subject areas are being properly met. 4. In conjunction with 3, in:ormation will be gathered to evaluate the degree to which the entrance exam relates to the skills required to meet the obje tives of the Academy. 5. That all information, materials, data, etc., relative to testing from the conaultuute of tho Univaraity of Chicabo be made available to the writers. 1 "SUPPORTIVE D'CUMENTS FALLOW„ • xr. Robert Faulk }arch i; t974 In order to accomplish,eonversion of raw scores to percentiles • standard Civil Service scores, we shall divide percentile tanking by the 24 separate Civil Service scores; i.e. CSS 99 - 99% through 96% 98 m • 95 92 97 .. 91 . 88 etc. 76 w 10 75 - 5 6 01 It should be noted that the addition of veterans' points (5) to a converted score of 76 will raise this marginal individual to a CSS score of 81. This would place the candidate in a better position for selection into the Academy; and as a subject in a longitudinal validation study. Academy Procedure Recommendations: 7. 1. Ungraded (Non -timed education): A continuous training system to allow candidates who are not making it academically to continua.within the system until they have completed the program successfully. 2. A 6 month time limit placed on participation within the Academy in which those candidates who would normally be eliminated from the department - be retained and placed on the job as a success- ful recruit in order to validate the Police Academy training 'program plus the written exam. Both programs could be run separately, or concurrently. "SUPPORTIVE DC,CUMENTS 2 _ FCLLOW" CITY OF M►AI4i. Pd rDA '''+► IN.mo-o nem MEMO1 ANDuht • Mr. Robert L. Paulk, Jr, DAtst Executive Secretary -Director of Personnel Civil Service. Board ausJEctt Drs. Josefina Sanchez.Pando and Jethro Toomey. March 25, 1974 Resource Materiels needed to l?acilitate Validation of Testa. ReFERENGe9t £NCLosut;es: Attached please find a written request fox resources needed, previously discussed with you in two occasions. We would appreciate your prompt. attention. 1. Vendor: Harper & Row; Publishers New York, New York Cronbach, L. J. Essentials in Psychological Testing 3rd Ed. 1970. 2. Vendor: E.. F. Lindquist; Waahington, A.C.: American Council on Education Cureton, E. E.' "Validity" In Educational Measurement. 1951 3. Vendor: E. F. Lindquist; Washington, D.C.: American Council on Education Ebel,. R. L. "Writing the Test Item" In Educational Measurements. 1951 4. Vendor: David McKay Co. Inc.; New York, New York Gerberich, R., Specimen Objective Tests Items. New York. 1956 5. Vendor: David McKay Co. Inc.; New York, New York Krathwohl, D. R. et,al: Taxonomy of Educational Objectives: Affective Domain. New York 1964 6. Vendor: Holt, Rinehart & Winston, Inc., New York, New York Mehrens, W. A. and Lehmann, I. J. Standardized Tests in Education, 7. Vendor: Publisher, Houghton Mifflin Co., Boston, Mass. Noll, V. H. Introduction to Educational Measurement 1965 8. Vendor: Publisher, John Wiley and Sons Inc., New York, NPa+ York Thorndike, R. L. and Hagen, E. Measurement and Evaluation in Psychology and Education. erd Ed. 1969 9. Vendor: Publisher, Odyssey Press, New York, New York Travers, R. M. W. How to Make Achievement Tests. 1950 "SUPPORTIVE DOCUMENTS FOLLOW" • st=. /973z, v".6,61-411 • / ,4:7 Ae -2-775? . • . •••••,........•••••••••••••.