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HomeMy WebLinkAboutR-74-0298FHW: ro 3/21/74 RESOLUTION NO. 72- A RESOLUTION ESTABLISHING THE CITY OF MIAMI ADVISORY COMMITTEE ON REVENUE SHARING; STATING THE OBJECTIVES OF THE COMMITTEE; ESTABLISHING BYLAWS FOR THE COMMITTEE; STATING THE COMPOSITION AND DUTIES OF THE COMMITTEE; PROVIDING FOR REGULAR MEETINGS; ESTABLISHING A QUORUM; PROVIDING FOR THE NECESSARY NUMBER OF VOTES TO AUTHORIZE ACTION TO BE TAKEN; PROHIBITING PARTICIPATION BY A MEMBER IN A MATTER IN WHICH HE HAS A CONFLICT OF INTEREST; PROVIDING FOR A TERMINATION OF MEMBERSHIP FOR EXCESSIVE ABSENTEEISM; FURTHER PROVIDING PROCEDURES FOR INITIATION AND ACCEPTANCE OF RESIGNATIONS AND FOR THE FILLING OF VACANCIES; PROVIDING THAT RECOMMENDATIONS OF THE COMMITTEE BE IN WRITING FORWARDED TO THE CITY COMMISSION THROUGH THE CITY MANAGER AND THE CITY ATTORNEY. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI: Section 1. There is hereby established the City of Miami Advisory Committee on Revenue Sharing. Section 2. The purpose of the Committee is to provide advice and recommendations to the City Commission concerning a reasonable and effective allocation of federal Revenue Sharing Funds received by the City. Section 3. The objectives of the Committee are as follows: (a) To provide an opportunity for increased citizen participation in municipal government planning and operation. (b) To foster increased interest in services provided by the City of Miami to its residents. (c) To evaluate and recommend methods of allocating federal Revenue Sharing Funds in a manner which will maximize the return on the citizens' tax dollars. Section 4. The duties of the Committee shall consist of the following: c r Ot t1SS1ON „DOCUMENT INDEX hIFE"`' ' G �. ITEM N0. 3 APR it 1974 00/ P APTKS: //� (a) To receive and review proposals submitted by groups and organizations of citizens of the City of Miami and review those proposals to determine their relevancy for resolving problems encountered by residents of the City which are within the authority and responsibility of the City of Miami. (b) To make recommendations to the City Commission for funding those programs or projects which appear to provide the best vehicle for resolving said problems. (c) To advise the City Commission of such problems in the community as come to their attention and recommend programs to resolve said problems. (d) To receive and review activity reports and financial reports of agencies funded by federal Revenue Sharing Funds by the City. Section 5. RECOMMENDATIONS OF THE COMMITTEE The committee shall submit a written report of their findings and recommendations to the City Manager. The City Manager shall forward all reports of the committee to the Mayor and City Commissioners. When appropriate, the submit the report to the City Attorney for his comments, which shall also be forwarded to the Commissioners together may deem appropriate. Section 6. COMPOSITION with any comments which City Manager will review and Mayor and City the City Manager GCS" (a) The Committee shall consist of nine ($) members to be appointed by the City Commission. One (1) member shall be appointed to represent each of the following interest groups of the City of Miami: Labor, industry, commerce, education, State or local officials involved in human resource programming or planning, Model City and Community Action Agency. Two (2) persons shall be appointed to represent the City at large. All members shall be citizens of the City of Miami. (b) Each member shall be appointed to serve for a two (2) year period. The two (2) year period shall begin upon a date specified by the City Commission for appointment of all nine (9) members and shall continue until the second anniversary of that date. (c) No employee or officer of the City of Miami shall be appointed or remain a member of the Committee. Section 7. MEETINGS The Committee will hold one (1) regular meeting each month. The regular meeting place will be the City Hall of the City of Miami located at 3500 Pan American Drive, Miami, Florida. However, meetings may be held at other locations from time to time as determined by the Committee, provided that each Committee member shall have been duly notified in writing at least one (1) week prior to the meeting. Printed agenda and notices of regular meetings shall be distributed to each member one (1) week in advance of each meeting. Special meetings may be held when deemed appropriate by the Chairman, or upon motion of one-third of the members of the Committee directed to the Chairman. The Chairman will notify the appropriate staff agencies of the City of Miami of all requests for special meetings and assure that necessary action is being taken to provide space and other facilities required and that the appropriate parties are notified. The Chairman shall also make every reasonable effort to insure that each member is contacted by telephone in order to verify that he has been advised of all scheduled meetings. Joint meetings - 3 may be held by the Committee and operational agencies of the City of Miatni for the purpose of receiving reports. Section 8. QUORUM rive (0 members :than constitute a quorum. Section 9. VOTING - All members of the Committee present at a meeting, including the Chairman, shall vote on any issue which comes before them, unless a conflict of interest as hereinafter defined shall exist. The Chairman shall vote last; voting by proxy or absentee ballot is not permitted. A simple majority of those members present, constituting a quorum, shall be sufficient to take action on any matter except as other- wise provided under these By-laws. Section 10. CONFLICT OF INTEREST No member of the Committee shall participate in the discussion of nor vote upon any matter wherein a conflict of interest shall exist or appear to exist. A conflict of interest shall exist when any member has a direct, indirect, personal or pecuniary interest in the matter under consideration. Section 11. ORDER OF BUSINESS Order of business at the organizational meeting of the Committee, and as far as practical at other meetings, shall be: Calling of the roll; Proof of notice of meeting; Reading and disposal of minutes; Reports of officers; Election of officers; Unfinished business; New Business; Adjournment. Section 12. ELECTION AND DUTIES OF OFFICERS (a) The members of the Committee shall elect from among themselves, a chairman, vice-chairman and secretary. The 4 election of officers shall be conducted at the first regular meeting of the Committee. (b) The chairman shall preside at all meeting and shall be responsible for coordination with the Mayor and the City Manager to insure compliance with all directives, guide- lines and pertaining to matters relating to the utilization of federal Revenue Sharing Funds. (c) The vice-chairman shall preside at all meetings in the absence of the chairman and shall at such time be vested with the powers, duties and responsibilities of the chairman. (d) The secretary shall keep minutes of all meetings and be responsible for maintaining all records and correspondence of the Committee. Section 13. RULES OF DEBATE (a) Presiding officer may debate and vote, etc. The President, Vice -President or other member of the Board presiding may move, second and debate from the chair, subject only to such limitations of debate as are by these rules imposed on all members and shall not be deprived of any of the rights and privileges of a Board member by reason of his acting as the Presiding Officer. (b) Getting the floor - improper references to be avoided. Every member desiring to speak shall address the Chair, and, upon recognition by the Presiding Officer, shall confine himself to the question under debate, avoiding all personalities and indecorous language. (c) Interruptions. A member, once recognized, shall not be interrupted when speaking unless it be to call him to order, or as herein otherwise provided. If a member, while speaking, be called to order, he shall cease speaking until the question of order be determined, and, if in order, he shall be permitted to proceed. (d) Motion to Reconsider. A motion to reconsider any action taken by the Board may be made only on the day such action was taken. It may be made either immediately during the same session, or at a recessed or adjourned session thereof. Such motion must be made by one of the prevailing side, but may be seconded by any member, and may be made at any time and have precedence over all other motions or while a member has the floor; it shall be debatable. Nothing herein shall be construed to prevent any member of the Board from making or remaking the same or any other motion at a subsequent meeting of the Board. Section 14. Addressing the Board. Any person desir- ing to address the Board shall first secure the permission of the Presiding Officer so to do; provided, however, that under the following headings of business, unless the Presiding Officer rules otherwise, any qualified person may address the Board without securing such prior permission: (a) Written Communications. Interested parties or their authorized representatives may address the Board by written communications in regard to matters then under discussion. (b) Oral Communications. Taxpayers or residents of the City, or their authorized legal representatives, may address the Board by oral communications on any matter with which the Board is concerned, provided, however, that preference shall be given to those persons who may have notified the City Clerk in advance of their desire to speak in order that the same may appear on the agenda of the Board. Section 15. Addressing the Board after motion made. After a motion is made, no person shall address the Board without 6 first securing the permission of the Board so to do. Section 16. Manner of addressing Board - Time Limit. Each person addressing the Board shall step up (to the microphone) in front of the rail, shall give his name and address in an audible tone of voice for the records, and unless further time is granted by the Board, shall limit his address to ten minutes. All remarks shall be addressed to the Board as a body and not to any member thereof. No person, other than the Board and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the Board without the permission of the Presiding Officer. No question shall be asked a Board member except through the Presiding Officer. PASSED AND ADOPTED THIS // day of 042"4" , 1974. PREPARED AND APPROVED BY: ak)c-N-02 Frank H. Weston Assistant City Attorney APPROVED AS TO FORM AND CORRECTNESS: hn S. Lloyd ity Attorney 7