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Home My WebLink About23428AGREEMENT INFORMATION AGREEMENT NUMBER 23428 NAME/TYPE QF AGREEMENT SUNSHINE FOR ALL, INC. DESCRIPTION 1ST AMENDMENT TO ANTI -POVERTY INITIATIVE FUNDING AGREEMENT/ELDERLY MEALS PROGRAM DISTRICT 4/FILE ID:7259/R-20-0104 #36 EFFECTIVE DATE April 9, 2020 ATTESTED BY TODD B. HANNON ATTESTED DATE 5/19/2020 DATE RECEIVED FROM ISSUING DEPT. 8/5/2021 NOTE CITY OF MIAMI DOCUMENT ROUTINFORM ORIGINATING DEPARTMENT: Office of Grants Administration DEPT. CONTACT PERSON: Malissa T. Sutherland NAME OF OTHER CONTRACTUAL PARTY/ENTITY: Sunshine for All, Inc. EXT.1005 IS THIS AGREEMENT A RESULT OF A COMPETITIVE PROCUREMENT PROCESS? ❑ YES ❑■ NO TOTAL CONTRACT AMOUNT: $ 173,420.00 FUNDING INVOLVED? t YES ❑ NO TYPE OF AGREEMENT: ❑ MANAGEMENT AGREEMENT ❑ PROFESSIONAL SERVICES AGREEMENT ❑ GRANT AGREEMENT ❑ EXPERT CONSULTANT AGREEMENT El LICENSE AGREEMENT ❑ PUBLIC WORKS AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ INTER -LOCAL AGREEMENT ❑ LEASE AGREEMENT ❑ PURCHASE OR SALE AGREEMENT OTHER: (PLEASE SPECIFY) API Agreement - Amendment PURPOSE OF ITEM (BRIEF SUMMARY): This amendment is being routed for review/signature. The API allocation to Sunshine for AII, Inc. from District 4 was passed on 4/9/20. COMMISSION APPROVAL DATE: 04 / 09 / 2020 FILE ID: 7259 ENACTMENT NO.: R-20-0104 IF THIS DOES NOT REQUIRE COMMISSION APPROVAL, PLEASE EXPLAIN: ROUTING INFORMATION Date PLEASE PRINT AND SIGN APPROVAL BY DEPARTMENTAL DIRECTOR PRINT: LILLIAN BLONDET A. SIGNATURE: ;'/lvia,vIA0 SUBMITTED TO RISK MANAGEMENT PRINT: ANN—MARIE SHARPE SIGNATURE S 9 - wi?" n/h/o A Sh. SUBMITTED TO CITY ATTORNEY PRINT: VICTORIA MENDEZ gGA,yyt4 L. 7 SIGNATURE: APPROVAL BY ASSISTANT CITY MANAGER 04/23/2020 PRINT. Sandra Bridgeman 9 SIGNATURE: `•-'4, RECEIVED BY CITY MANAGER 50t90 PRINT: ART NORIEGA SIGNA RE: 1) 2) 3) PRINT: - SIGNATURE: PRINT: SIGNATURE: PRINT: SIGNATURE: [OPJE101310IRlAL4TtOICITOIC!!EF,2A ION E COPY TO CITY.ATTORNEY'S OFFICE REINPI.1RIINICpRIGINALMITtOIORIOIWAATtNG DEirgRI1MENT PLEASE ATTACH THIS ROUTING FORM TO ALL DOCUMENTS THAT REQUIRE EXECUTION BY THE CITY MANAGER 20200420 02_D4 API Amendment Sunshine for All City of Miami Office of the City Attorney Legal Services Request To: Office of the City Attorney Date: April 13, 2020 From: Malissa T. Sutherland Contact Person Administrative Assistant II Title Office of Grants Administration Requesting Client 305-416-1005 Telephone Legal Service Requested: Please review the attached Anti -Poverty agreement amendment. The $173,420.00 API allocation to Sunshine for All, Inc., by the District 4 Commissioner was passed at the Commission meeting on 4/9/20. Complete form and forward to the Office of the City Attorney or e-mail to Legal Services. Do not assume that the Office of the City Attorney knows the background of the question and/or issue, such as opinions on the same or similar issues, the existence of relevant memos, correspondence, etc. Please attach to this form and/or e-mail all pertinent information relating to the subject. Once your request has been assigned, an e-mail will be sent to you with the Assigned Attorney's name and the issued matter identification number. All attorneys in the Office of the City Attorney shall fully comply with the Rules Regulating The Florida Bar. El Supplement D Authorized by: Date response requested by: 4/17/20 BELOW PORTION TO BE COMPLETED BY THE OFFICE OF THE CITY ATTORNEY Assigned Attorney: Date: File No. Approved by: Ultimate Client: Comments: D / R Date: Type: Matrix: Category: Copy returned to Requesting Client Copy to Ultimate Client rev. 06/17/2011 FIRST AMENDMENT TO ANTI -POVERTY INITIATIVE FUNDING AGREEMENT BY AND BETWEEN THE C1TY OF MIAMI, FLORIDA AND SUNSHINE FOR ALL, INC. This First Amendment to the Anti -Poverty Initiative Funding Agreement ("First Amendment") by and between the City of Miami, Florida, a municipal corporation of the State of Florida, located at 444 SW 2d Avenue, Miami, FL 33130 ("CITY"), and Sunshine for All, Inc., a Florida not for profit corporation, located at 1407 SW 22 Street, Miami, FL 33145 ("RECIPIENT") is entered into as of this 9 day of April , 2020. The CITY and RECIPIENT may each be referred to as a "Party" and may collectively be referred to as the "Parties." RECITALS: WHEREAS, the CITY, pursuant to Resolution No. R-19-0349, the City approved providing Anti -Poverty Initiative ("API") Funds to the RECIPIENT in the not to exceed amount of One Hundred Seventy -Three Thousand, Four Hundred Twenty Dollars ($173,420.00) ("Initial Funds"); and WHEREAS, the CITY and RECIPIENT, on October 25, 2019, entered into an Anti - Poverty Initiative Funding Agreement ("API Agreement") to set forth the teens and conditions relating to the use of the Initial Funds; and WHEREAS, the C1TY wishes to provide RECIPIENT with additional API Funds in an amount not to exceed One Hundred Seventy -Three Thousand, Four Hundred Twenty Dollars ($173,420.00) ("Additional Funds") to continue the API Senior Meals Program as described in the API Agreement; and WHEREAS, the City adopted Resolution No. R-20- 0104on April 9, 2020 wherein the CITY approved providing the Recipient with the Additional Funds for the API Meals Program; and WHEREAS, the CITY agrees to execute this First Amendment. with the RECIPIENT to set forth the terms and conditions relating to the use of the API Funds and the Additional Funds by the RECIPIENT; NOW, THEREFORE, in consideration of the mutual covenants and promises herein, the Parties agree as follows: 1. The recitals are true and correct and are hereby incorporated into and made a part of this First Amendment. 2. Paragraph 2 of the API Agreement entitled Term is amended to continue until September 30, 2020. 20200420 02_D4 API Amendment Sunshine for All 3. Paragraph 4.A. is amended to provide the recipient the not to exceed amount of Three Hundred Forty -Six Thousand, Eight Hundred Forty Dollars ($346,840.00). 4. Exhibit "D" in the API Agreement is deleted and replaced with the Exhibit "D" attached and incorporated herein to this First Amendment. 5. The following new Section is added in the Agreement: 34. COUNTERPARTS: This Agreement may be executed in two (2) or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. 6. All other terms and conditions of the API agreement remain in effect and unmodified. (The remainder of this page is intentionally blank; Signature page to follow) 20200420 02_D4 API Amendment Sunshine for All IN WITNESS WHEREOF, the Parties hereto have caused this First Amendment to be executed by their respective officials thereunto duly authorized on the date above written. ATTEST: Todd B. Hanno APPROVED AS TO LEGAL FORM AND CORRECTNESS: By: ,L- %/11i, Victoria Me44dez City Attorney ATTEST: Print1Nanje: Byron Marin Title: Secretary of the board "CITY" CITY OF corporation B a municipal e State of Florida ur Tbrieg , City Manager APPROVED AS TO INSURANCE REQUIREMENTS: By: Aim -Marie Sharpe, Director Risk Management "RECIPIENT" SUNSHINE FOR ALL, INC. A Florida Not -For -Profit Corporation Print Name: Mauricio Hanono Title: Chairman of the Board 20200420 02_D4 API Amendment Sunshine for All J ANTI -POVERTY INITIATIVE FUNDING AGREEMENT COMPOSITE EXHIBIT "D" 20200420 02_D4 API Amendment Sunshine for All API AGREEMENT COMPOSITE EXHIBIT "D" PAYMENT SCHEDULE 1. The CITY shall pay the RECIPIENT, up to the sum of $346,840 for the services provided pursuant to this Agreement. 2. Request for Payments should be submitted to the CITY in a form provided by the City and, included in this Exhibit as Request for Payment Form. 3. The RECIPIENT must submit the final request for payment to the CITY within 30 calendardays following the expiration date or termination date of this Agreement in a form provided by the CITY. If the RECIPIENT fails to comply with this requirement, the RECIPIENT shallforfeit all rights to payment and the CITY shall not honor any request submitted thereafter. 4. Schedule of payments to RECIPIENT will be as follows: 8 Payments a. The payments for the first allocation will be over four (4) payments from October 1, 2019 to March 31, 2020: i. First allocation payments: (1) October/November; (2) December/January; (3) February; (4) March ii. The March payment will be held until all reports are received and the 30,160 homebound meals are provided and confirmed by the monthly report. iii. Homebound meals to 232 participants 1 time per day from October 1, 2019 to March 31, 2020.. b. The payments for the second allocation will be over four (4) payments from April 1, 2020 to September 30, 2020: i. Second allocation payments: (5) April/May;_(6) June/July; (7) August; (8) September ii. The September payment will be held until all reports are received and the additional 30,160 homebound meals are provided and confirmed by the monthly report. This will bring the total meals for this agreement to 60,320. iii. Homebound meals to 232 participants 1 time per day from April 1, 2020 to September 30, 2020. iv. At the end of this allocation a total of eight (8) payments will have been processed. v. Senior residents, at least 62 years of age, of the City of Miami in District 4 (X) Monday, (X) Tuesday, (X) Wednesday, (X) Thursday, (X) Friday, Saturday, Sunday 5. Any payments due under this Agree' r ent may be withheld pending the receipt and approval by the CITY of all reports and information due from he RECIPIENT as a part of this Agreement and any modifications thereto. SIGNED: STATE OF FLORIDA COUNTY OFe u»vt. Tde ate The foregoing instrument was acknowledged before me this LI' 9 • c).Q by -ill zinc._ , a Florida not -for -profit corporation, on behalf of the corporation. He/She is personally known to meor has produced as identification. (SEAL) Print Notary P. ,.._%ko4;17P4x ROSALIND SARCENAS j t.1fM1A ;1 Notary Public - State ofFlorida slon N GG 182724 11 �,r a1Y Comm. Expires Feb 5, 2022 through National Notary Assn, Signature 20200420 02_D4 API Amendment Sunshine for All API Request for Payment Form Date: 4/9/2020 Invoice Number: 1001 Send to: City of Miami Office of Grants Administration 444 SW 2nd Ave., 5th Floor Miami, FL 33130 Program/Project Title: Recipient's Name: Recipient's Address: API Elderly Meals Sunshine For All, Inc. 1407 SW 22 Street Miami, F133145 I hereby request payment in the amount of $ for expenses incurred in relation to the City of Miami Anti -Poverty Initiative Activity/Program/Services provide below. Number of People Served/Location of Services Service Description Rate Amount 232 Home Delivered Meals API Elderly Meals for April and May 2020 $57,806.66 TOTAL: $ 57,806.66 I certify that the Program/Service was provided in accordance to the approved Program/Project as described in the API Funding Request Form and that expenses were incurred in the provision of said Program/Service. Authorized Representative Signature 4/9/2020 Date Mauricio Hanono Type Name President Title: 20200420 02_D4 API Amendment Sunshine for All City of Miami Legislation Resolution Enactment Number: R-20-0104 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 7259 Final Action Date:4/9/2020 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENTS, PURSUANT TO SECTION 1.8-85(A) OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), .BY A FOUR FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S FINDINGS, ATTACHED AND INCORPORATED AS EXHIBIT "B," THAT COMPETITIVE NEGOTIATION METHODS AND PROCEDURES ARE NOT PRACTICABLE OR ADVANTAGEOUS FOR THE CITY OF MIAMI ("CITY") AND WAIVING THE REQUIREMENTS FOR SAID PROCEDURES; AUTHORIZING THE ALLOCATION OF GRANT FUNDS FROM THE DISTRICT 4 COMMISSIONER'S SHARE OF THE CITY'S ANTI -POVERTY INITIATIVE ("API") IN A TOTAL AMOUNT NOT TO EXCEED ONE HUNDRED SEVENTY-THREE THOUSAND, FOUR HUNDRED TWENTY DOLLARS ($173,420.00) TO SUNSHINE FOR ALL, INC., A FLORIDA NOT FOR PROFIT CORPORATION ("SUNSHINE FOR ALL"), IN SUPPORT OF SUNSHINE FOR ALL'S API SENIOR MEALS PROGRAM; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS NECESSARY, ALL'IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR SAID PURPOSE. WHEREAS, the City of Miami ("City") created the Anti -Poverty Initiative ("API") to address poverty based on a strategy of focusing the provision of support towards the goal of having the City's residents achieve self-sufficiency; and WHEREAS, Sunshine for AII, Inc., a Florida not for profit corporation ("Sunshine for All"), is seeking six (6) months of funding to continue its API Senior Meals Program ("Program"); and WHEREAS, the Program, described in further detail in the API Funding Request Form attached and incorporated herein as Exhibit "A," provides meals to low-income homebound elderly residents along with additional case management, social service referrals, homemaker, and companionship services; and WHEREAS, the City's District 4 Commissioner ("Commissioner") wishes to provide grant funds from the Commissioner's share of the City's API in an amount not to exceed One Hundred Seventy -Three Thousand, Four Hundred Twenty Dollars ($173,420.00) ("Funds") for the Program; and WHEREAS, pursuant to Section18-85(a) of the Code of the City of Miami, Florida, as amended ("City Code"), the City Manager has made a written finding, attached and incorporated as Exhibit "B," that competitive negotiation methods and procedures are not practicable or advantageous for the City's provision of said Funds for the Program; and WHEREAS, the City Manager is requesting authority from the City Commission to negotiate and execute any and aII documents necessary, all in a form acceptable to the City Attorney, for said allocation of Funds for the Program; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: 20200420 02_D4 API Amendment Sunshine for AII Section 1. The recitals and findings contained in the Preamble of this Resolution are adopted by reference and incorporated herein as if fully set forth in this Section. Section 2. Pursuant to Section 18-85(a) of the City Code, by a four -fifths (4/5ths) affirmative vote, after an advertised public hearing, the City Manager's written findings, attached and incorporated as Exhibit "B," that competitive negotiation methods and procedures are not practicable or advantageous for the City's provision of said Funds for the Program and waiving the requirements for said procedures are hereby ratified, approved, and confirmed. Section 3. The City Manager is authorized' to allocate Funds from the Commissioner's share of the City's API to Sunshine for All in an amount not to exceed One Hundred Seventy - Three Thousand, Four Hundred Twenty Dollars ($173,420.00). Section 4. The City Manager is further authorized' to execute any and all documents necessary, all in a form acceptable to the City Attorney, for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: Pursuant to the resolution, this item became effective immediately upon adoption by the Commission. 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 20200420 02_D4 API Amendment Sunshine for All City of Miami Anti -Poverty Initiative Program Funding Request Form CONTACT INFORMATION: Contact Person: Jose A. Bogaert Title: Director Phone number: 305 285-3217 Email Address: Jabogaert@sunshineforall.org Name of Person completing this form: Jose A. Bogaert Legal Name of Organization: Sunshine For All, Inc. Address (Street, City, State, Zip Code): 1407 SW 22 Street, Miami, F133145 Executive Director of Organization: Ruben A. Santana Executive Director email: rsantana@sunshineforall.org Executive Director Contact Phone Number: 305 285-3217 The organization is a registered and active State of Florida Corporation (select one): ❑ For -profit organization ✓❑ Not -for profit organization {501(3)(c)} ❑ Local governmental unit ❑ State governmental unit ❑ Educational and academic institution ❑ City of Miami department, agency and board Return this form to: mtrevino@miamigov.com Last revised: September 16, 2019 Page 1of5 20200420 02_D4 API Amendment Sunshine for All City of Miami Anti -Poverty Initiative Program Funding Request Form ORGANIZATION AND PROGRAM/PROJECT INFORMATION Organization History and Background Information: Sunshine For All, Inc. is a non-profit (c) (3) organization established in December, 2004, whose primary mission is to serve the needs of Miami Dade County's vulnerable residents through the delivery and coordination of social and quality controlservices to low income and at risk segments of the City of Miami. Is your program/project providing direct services to residents of the City of Miami? YesiJNo❑ Number of residents your entity will serve: 232 Frequency of Service: Age Group Served: 5 Days Per Week Seniors Is your program/project impacting one of Miami's disadvantaged communities? Yes ❑✓ No ❑ Geographic Area Served (specific to this project/program) District Served (1, 2, 3, 4, 5, Citywide) 4 Neighborhood/Community being served: City of Miami Program/Project Priority area (Select one): ❑ Educational Programs for children, youth and adults ElCrime Prevention ❑✓ Elderly meals, transportation, recreational and health/wellness related activities At -risk youth or youth summer job programs ❑ Transportation services and programs ❑ Job development, retention and training programs ❑ Homeless Services Return this form to: mtrevino@miamigov.com Last revised: September 16, 2019 Page 2 of 5 20200420 02_D4 API Amendment Sunshine for All City of Miami Anti -Poverty Initiative Program - Funding Request Form Program/Project Title: API Senior Meals Project/Program Description: Sunshine For All, Inc. is interested in continuing to administer the provision of meals services to homebound residents under the API Meals Program because we understand the need that exist locally and at the national level for the provision of nutritionally balanced meals. Program Start Date: 4/1/2020 Program End Date: 9/30/2020 Please describe how this program/project and funding will alleviate poverty within the City of Miami? Low income seniors who have barely any money to eat and to live on a day to day basis can now receive these free meals and use those savings to purchase other day to day necessities. IMPACT AND PERFORMANCE: Describe overall expected outcomes and performance measures for this project/program: Sunshine For All, Inc. will submit the API Monthly Report which covers all aspecs of the program. This report covers funding amount, Race & Ethnic Data, Progress Report (# of meals delivered), Demographics and Income. Also, the participants are counted on a daily basis from a report generated by our meals clerk. Please attach additional pages to the back of this packet, if the space above is not sufficient Return this form to: mtrevino@miamigov.com Page 3 of 5 20200420 02_D4 API Amendment Sunshine for All Last revised: September 16, 2019 Sunshine for All, Inc primary long-term goals and objectives is the ability to continue to provide these much -needed services and increase the number of clients served on an annual basis, if available and possible. These efforts are part of the organization's on -going goals to expand its services, diversify the sources of funding, and maintain customer service satisfaction at high levels. Sunshine for All, Inc proposes to provide five (5) meals per week (Monday through Friday) to two hundred and thirty two (232) City of Miami, district 4, qualified low-income elderly residents based on City of Miami Department of Community Development program guidelines and regulations. The total number of meals delivered shall be north of 30,160 over the contract period. 20200420 02_D4 API Amendment Sunshine for All City of Miami Anti -Poverty Initiative Program - Funding Request Form FUNDING REQUEST INFORMATION: Amount Requested: $173,420.00 Explainhow the City of Miami Anti -Poverty funding will be utilized: The funds will be used to provide nutritionally balanced home delivered meals to 232 seniors for the period of 4/1/2020 to 9/30/2020. Itemize API funding related to expenditures below: Personnel Salaries & Wages: Personnel Benefits Space Rental: Utilities (Electricity, Phone, Internet): Supplies: Marketing: Transportation (Participants): Meals (Participants): Professional Services (List each): Other (please describe): $19,910 $2,434.00 $2,900.00 $1,150.00 $750.00 $40,716.00 $1.05,560.00 Other (please describe): Other (please describe): Page 4 of 5 Return this form to: mtrevino@miamigov.com Last revised: September 16, 2019 20200420 02_D4 API Amendment Sunshine for All Funding Recommendation: Commission Meeting Date: Additional Comments: City of Miami Anti -Poverty Initiative Program Funding Request Form To be completed by the Entity/Recipient By signing below you agree to the guidelines and stipulate that the information provided on this form is accurate and complete. Completed by (Print & Sign): Mauricio Hanono Date: 2/20/2020 Additional Comments: To be completed by District Commissioner/Mayor's Office Recommended for funding: YeNo❑ I731g2W.4 eV‘VIceuCtik.2— 2°•26) Completed b (Print & Sign): Date: To be completed by the Department 066611k) trefAag;ia Received by (Print & Sign): Date: ,%%- / !3 rca; Additional Comments: Return this form to: mtrevino@miamigov.coml Last revised: September 16, 2019 Page 5 of 5 20200420 02_D4 API Amendment Sunshine for All 2 3'4 2-