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HomeMy WebLinkAboutR-75-1179k SOLUTION No.7 `i 79 A r4.t:SnL11PtoN APP} OVXNo THE AWAND or g1D POR ELECTRONIC DATA Pk0CLSStNG EQUIPMENT AND SERVICES TO 13E PRUVIDF1 To THE CITY or MIAMI t3ASt t ON LVALUATt0N OF PROPOSALS RECEIVED 13Y THE CITYt At1Tf1OP.I7.tNc, THE CITY MANAGER TO ENTER INTO A CONTRACT WITH THE 1t:1kROtu;ft5 Cnt?PORATIoN St't3J1X T TO THE TEEns AND CoNDtTIONS AS Ht1•:911IRF;t) IN T11F; Pb0POSA1,. WHEREAS, tip:, city ti"„►naq�r was authnri�c'1 to (liter into an a• r ..o„tst with flit' t,rof'a:;:;ional c•c,tt:;ultin* firm of Phdt, Marwick and 40 t 11 ‘1Y1ct"ve'1C)rinq t}�c� �c�t►�cttti�tt i<<.,i�Xt� .►ncl t 11 t' T' 1;1 rrir .t "! It,:11t i it.• Ci 14 it.,. ..r APP1?OVED AS TO I•'0k.M ANI) C'ORR CTNESS f— .I(,!ATTOkNE:Y i t, ? .1�11 1, 1� ;�, ilV.'Cr;hcr "SUPPORTIVE 1TF' �:.�_��� ill_DOCUMENTS FOLLOW . .. , sr� •••• CITY t•1MAMt. ri.©R iA 1MTliR•tlP 1Ct MEMORANDUM to honorable t' tubers of t.ht_' City Commission As'w. too* 1'. W. Andre City Manager DEC1x w rii r YueJtI Award of Bid for Electronic Data Process#nq Equipment t•: rrwttu-C s t N,:Le)".iuFif 3 The City Manager wars authorized to enter into an agreement with the professional consulting firm of Peat, Marwick and Mitchell for the purpose of developing the conceptional design and systems requitementr for a "Financial Management System for the City of Miami" by Commission Resolution No.15-637, dated ,7uly 17, 1975. On October 14, 1975, bids were solicited from vendors of computer hardware and software services to support the recommended system. On October 31, 1975, the City Manager filed with the City Clerk the cost/benefit criteria to be used in the subsequent proposal. analysis. The bids were opened on November 3, 1975,.and have been evaluated by the consultants and the City's in-house Bata Processing Review Cor'rii ttee composed of C. V. Johnson, Acting bi rector of Management Ser- vice's; W. k. Reek, F1a<1gfrt Dir•rct.)r; .. R. 1A•.::I•'y, Director of 1'3n.rncc; Petty Harris, 1tirF0,-+r; ant !-on Pabul;i, Systom Analyrit. 1 ic'11 1•ro:' it• .; : ti•:.;t V :t r ve'n. fit r•-it poor! t`:i and overt' _ • t',• d•'• .: 1 1 •'1(. . .. ... '?`•'• ..• t'- 1.:t":. wr•r• .r,.• 1,1i 1 i,'rorditl'tly a.. rui!;- 111." tt t 11 .. ... t. • i 1 t 11 1 :t. tr1:1iy. • t• : 1 1 1.. 1 t ` 1 11 1 4 4. ,,1:.:1 t .t .' ! t•:,' i•rr•cr^:n.?nda „ City Mirnager the .;cri.::ct 1 f ,Irr - , : ...--„Imilfs ,•, rho alternative that best meets the . 1 •. • - • : ,• .',:. i 1,-. .,, •,,, t h.' cr1:is idor,it ion of both the • y is . i ,i r• 1.a• rot. t.' tic t'ity':. 1 z.. - . .1 ;:. , c..1t i or t, i :t.. 1 -! . A •• . •• t: • • 1• :• . 1 . . 1 t..r y •l.r r••1Ji•'.i. 1'14' • 1'1:Ai'. NI A ltVV IV 1t, N1 t i t' 111':1,1, t i'(1 t•1:1t1'11'11;11 t't'111,1t' At•t'ttt•S'fANTS toms t t It tt' 1t 1•:1.1..\\' 1•: N t' 1; MiAM1. I1.ritfll A December 11, 1975 Mr. P. W. Andrews City Manager City of Miami Miami, Florida 33133 Dear Mr. Andrews: On July 17, 1975, the Miami City Commission approved the retention of Peat, Marwick, Mitchell b Co. to assist the City in the development of an improved automated financial resource management system. Our conceptual design and recommended implementation schedule was reviewed and accepted by City management on Septc'r'brr 1?, 1975. Based on that conceptual design, we prepared a bid specification, number 75-76-t0, entitled Computer. E uipment, Software_ and Support Services, which was railed to the following major com- puter manufacturers: . Burroughs Corporation . Honeywell Electronic . International Business . NCR Corporation . Univac Division of Sperry RarL . .i.ni• C,'rporation During the period of time the computer r ;.1'.,: ,cturers were preparing their proposals, the consultant team met with .. ",ers of the City's computer Evaluation committee to agree upon the fel luwir. • :»ited criteria against which the responses would be measured: . Financial Considerations • Hardware . Software • Implementation Support . Maintenance . Education . Other criteria t' .i4hts 1,0 , The proposals wert'- received b: the City 0'1 +i'.erl!,et tation:; were conducted with each vendor during the foliot s ♦ M M8CO. r Mr. P. W. Andrews December 11, 1975 Page 2 It may be fairly stated that each manufacturer proposed equipment that could service the anticipated workload. Thus, the subsequent cost/benefit evaluation sought to highlight considerations deemed important by the evalu- ating eomnittee that would ensure the selection me a computer that best fit the City's projected operating environment. The detailed cost/benefit analysts that was performed resulted in the following quantitative assess- ment of the respective proposals in relation to the pre -established criteria weightst Burroughs - 828, iBM - 370/115 - S00, Honeywell - 774, Univac - 766, NCR - 677, and IBM S/1 - 670. Based on out evaluation, we recommend that the City of Miami contract with the Burroughs Corporation for the delivery of the proposed 8-1700 com- puter in the first quarter of 1976. Attached is a summary of the evaluation points and the five-year comparative cash flow for purchasing the equipnent. Att,whmentti Very truly ywirs, PEA. MA MITCHELL & Dale J asc Pr4ncipal Financial Hardware Software Other WANyITATIVL i.NALLiATIUN kintARY • Pointe Avail. B H HON ISM 370 ISM 8/3 NCR UNI- VAC 275 251 275 200 211 , 212 227 225 160 139 207 122 139 172 250 201 150 182 130 112 153 250 214 a 210 ; 211 207 214 214 1,000 826 774 800 670 677 766 Cumulative Installment Payments Hardware Maintenance Software Costs One -Time Costs Total Cash Flow Burroughs Honeywell 18M IEK MCI Sperry Univac 1700 62/40 370/115 System 3/15 Century 101 90/30 $ 238,926 283,020 330,314 316,571 336,626 290,330 63,000 - 53,88C 51,75G 41,820 7,375 9,780 20,532 13,86f - 17,384 5,299. 5.500 7,029 8,252 $ 326,685 298,099 410,226 389,210 386,698 361,127 65,160 og. 111111 SICURITY t IC.,410t D*?SSIOSflCIItD Nov. 3, 1973 MONO TYPE Of AMOUNT ACCOOPA** USE 1.11,M. Corporation 255 Alhambra Circle Coral Gables, Florida 11114 1.1.M. Corporation 255 Alhambra Circle Coral Gables, Florida 33134 B.8. 5Z Burroughs Corporation 8600 N.W. terrace Miami,Florida ,Ao,o(10.00 ihaucvlital_information SystOms Inc. 'i255 N.W. 87th Avenue B.B. 5% Miami,Florida 33178 perry Univac_ 1 633 N.E. 167 Street B.B. 57 Miami.F1orid:. 33162 N.C.R. Corporation 2915 Biscayne Blvd. H.B. $13,175.00 M1im1,F1rId. 111 17 • ROCS4V • 0. 4 dey of 19 6C C OUN t IWO Mr 410#1 CITY OP MIAMI,FLORIDA REQWSITION FOR ADVERTISEMENT FOR IS t... L.. ,- comiamv Fisimeenw so r) Accouto coot e- 51-z '5' _ _ (sioto.....________ DATE 10/1Ditt PREPARED et I. Nov _PHONE MO _ CODE ITEM DVICIIIIPTION „dove' Compute, Equipment, Software and Support Services 1'T 4 oe fee% ON TROL : TatJANtrl r P;;4:',:tz. euenivry 0111MMISIMS OSOMMITIMOR peowevomemsPONammo I DS TO SE ISCURSO FOR Computer Equipmeat• Software end Support Sweats OR —HE DEPARTMENT OF : Finefite ADVERT'S!: ON 1 i 1 BIDS TO EIE RECEIVED ON November 3, 1975 APPROVED PY : OPIECT001 Of 444,41M0 DEPAIITUdait A.001.1.1004.0 FUNDS AVAILABLE rOf. =14'ktOL AL) DOVE COMV00.4.1.114 ' lit 11'1 fPer( hawag it . — IS Alaseri — City Clerk -•84tediitare coward — Issaing 0404111.111PRI Uthre Alitottelliederning *Milt • 4Mf, PINK CANAkv SLUE ao‘ocilamo0 ri 75-75-io Sealed bids will 5e received by the Citi! ilanAnar and City Clerk of the Cit!, of 4!lami, Florida no later than 2:00 P.M. the 111146 November 3, 197$ for furnishinv ComputerEquipment. Software and jij000rt Services u 4•,.•••-••••fiNOVO •••••••••••••••• (:,A1e s-Acincltions • Purcelasin7 17 i "anat!er • <:34,Ziefetetv....# • '0'• • .• • . .•; !* :. • OCT 3 11971 Computer rvaluation Criteria and Weilnts The attached evaluatn•• .-i it. •1 •,. A,.,;,4,a weights are designed to provide the tilea ; :;:e,• to the City's ihVio, tation to the bid, entitled, •„•!..,nt, '-_;oftware and support Services, No. 75-76-10", are to b. r". 1,i. To avoid any allegations that t. h+ Vdl u i nit. was developed after the bids were submitted, and that th. !r yess was developed after the fact: to favor any particul o ,•: the city Clerk shall make this document available t.• !ubli ,!•.t bids have been received. Therefore, the doument d t files as an official document of the city (4- "OW moo MO • . . J .6 • 0 -------- CITY or MIAMI C LLECTION EVALUATtON tA The attached evaluation criteria and their assessed weights are designed to provide the means by which responses to the City's invitation to bid entitled Computer Equipment, Software antl_SuppoTt. Services, No. 75-76-10, are to be measured. This procurement is for general purpose data processing equipment and am such, the proposal specifications contained in the invitation to bid, .ire intentionally broad to avoid imposing unnecessary constraints on any It may be fairly said that all of the major computer manufacturers pro,Hcc oquipment that can support the administrative data processin appli cations o! tc City. It is the purpose of this evaluation, theretorc, to seek out thc most cost/effective approach for the city to pqrics into consideration not only initial cost. hut also such characteristics as expansibility, operatin system software, ease of use manufacturer support and other non -financial considerations. It is important to note that personnel and systems development costs routinely account for the major portion of municipal data processing expenditures. Therefore, from the City's long-range cost/benefit standpoint, personnel productivity should be emphasized. * opmemoor VALUATtON CRITERIA AND WIt(HT4 EV uatior Criteria Financial Considerations Hardware Characteristics Softw;irt Characteristics implementation Support Maintenance Education Other Considerations Total 401111,000* Maximum Point 275 225 250 75 75 '10 1 000 'rnM AimmmIllOMMIIIEWOMONNIIMENNIMMEMEIMEMINIMI CITY OP MIA:^4i, rtr.:01hA INTSR-01r1c.0 MithiCHIANOOPA Tn. 0/116.... S. H. O. Southern city Cirstk OefiZt44444046,00 SAM OCT 3 1 tiAi Pli.t. VUOAECT: Computer Evaluation Criteria and Weight raem. P. W. AnareWs teaprox-tv city Manager tweingth.p.4 The attached evaluation crit-ria : it - ed weights are designed to provile the r-a- 't tit“ City'invi- tation to the bid, entitl.a, r riuipent, Software and Support Services, tLI. to In t- P0 avoid any allegat- ,h.t the ev_,uati procedure was developed after the bids were atu th,At tn. evaluation process was developed after the fact t.(, tavor a..y particular vendor; the City Clerk shalt make this clocut available to the public after bids have been received. Therefore, the do,:Lrl.,rit, if, placed in the City Clerk's files as an official docurtof th: City of Miami. • t