HomeMy WebLinkAbout23416AGREEMENT INFORMATION
AGREEMENT NUMBER
23416
NAME/TYPE OF AGREEMENT
NATIONAL RECREATION & PARK ASSOCIATION
DESCRIPTION
AMENDMENT 2: MEMORANDUM OF UNDERSTANDING/10-
MINUTE WALK PROGRAM & TECHNICAL ASSISTANCE
GRANT/MATTER ID: 21-1212/#13
EFFECTIVE DATE
April 1, 2021
ATTESTED BY
TODD B. HANNON
ATTESTED DATE
7/6/2021
DATE RECEIVED FROM ISSUING
DEPT.
7/27/2021
NOTE
CITY OF:MIAMI
DOCUMENTROUTING FORM a Ni
4(5
ORIGINATING DEPARTMENT:. Park and Recreation
DEPT. CONTACT PERSON::Laoleveia Morley
NAME OF OTHER CONTRACTUAL PARTY/ENTITY: National Recreation and Parks Association
EXT. 305.416.1332
JUL 0 1 2021
IS THISAGREEMENT A RESULT OF A COMPETITIVE PROCUREMENT PROCESS? ❑" YES ® NO
TOTAL CONTRACT AMOUNT: $ s4o.000:00. FUNDING INVOLVED? ❑R YES ® NO
TYPE OF AGREEMENT:
❑ .MANAGEMENT AGREEMENT.
LI PROFESSIONAL SERVICES AGREEMENT
:❑ :GRANT AGREEMENT
❑ EXPERT CONSULTANT AGREEMENT
❑ LICENSE AGREEMENT
. OTHER: (PLEASESPECIFY)..Second Agreement Amendment
El PUBLIC WORKS AGREEMENT
❑ MAINTENANCE AGREEMENT
El INTER -LOCAL. AGREEMENT
❑.LEASE AGREEMENT
EJ PURCHASE OR SALE AGREEMENT
PURPOSE OF.ITEM (BRIEF SUMMARY): To execute the Memorandum of Understanding Second Amendment to extend the closeout date
to allow the City of Miami Parks Department to fulfill the proposed scope of services. Extension was given due to' the impact of COVID-19 on the deliverables.
COMMISSION APPROVAL DATE: - /- / FILE ID: N/A ENACTMENT NO.: N/A
"IF THIS DOES NOT REQUIRE COMMISSION APPROVAL,'PLEASE EXPLAIN: Grant Award under$50,000.00
ROUTING:INFORMATIOfi1.•
Date
PLEASE PRINT AND SIGN
APPROVAL BY DEPARTMENTAL DIRECTOR
as/J
PRINT: Bar r deZ
SIGNATURE:
SUBMITTED TO RISK MANAGEMENT
6/29/21
PRINT:
Ann- arie Sharpe
SIGNATURE:
SUBMITTED TO CITY ATTORNEY
PRINT: /
gaAdtae L. W
SIGNATURE:
APPROVAL BY ASSISTANT CITY MANAGER
1 /(n IZa21
PRINT: Natasha Colebrook- Williams
- Q%% -
SIGNATURE: �,//� h/c�.e..-4,
APPROVAL. BY DEPUTY CITY MANAGER
PRINT: Dr. Nzeribe Ihekwaba
SIGNATURE:
RECEIVED BY CITY MANAGER
4/1471
PRI ..: _
Art .�,t�:
SI
1)
2)
3) :
PRINT: r' y i y i i
SIGNATURE•�1:� /�/ 1',ej /
PRINT:
SIGNATURE:
PRINT:
SIGNATURE:
,�I,Ja @ :, i ]10` E l('r Gi-=i c ..:
c. —MPS? in @IIITT tdrigfalt70, o Wlia
e;14014 G W tiL( "7) TO meumiyawg,
n- . 1%. ' - i
PLEASE ATTACH .THIS 'ROUTING FORM TO ALL 'DOCUMENTS THAT REQUIRE
EXECUTION BY THE CITY MANAGER
City of Miami
Office of the City Attorney
Legal Services Request
To: Office of the City Attorney Date: 5/24/2021
From: LaCleveia Morley
Contact Person
Assistant to the Director
Title
Parks and Recreation Department
Requesting Client
305-416-1332
Telephone
Legal Service Requested:
To review and approve the Second Amendment to the Memorandum of Understanding
between the National Recreation and Parks Association and the City of Miami.
Complete form and forward to the Office of the City Attorney or e-mail to Legal
Services. Do not assume that the Office of the City Attorney knows the background
of the question and/or issue, such as opinions on the same or similar issues, the
existence of relevant memos, correspondence, etc. Please attach to this form and/or
e-mail all pertinent information relating to the subject.
Once your request has been assigned, an e-mail will be sent to you with the
Assigned Attorney's name and the issued matter identification number.
All attorneys in the Office of the City Attorney shall fully comply with the Rules
Regulating The Florida Bar.
For Legal Services requesting an opinion from the Office of the City Attorney:
❑ Issue opinion in writing.
❑ Publish opinion after issuance.
Authorized by: LaCeverw Morley Date response requested by: 5/24/21
BELOW PORTION TO BE COMPLETED BY THE OFFICE OF THE CITY ATTORNEY
Assigned Attorney: Date: File No.
Approved by: Ultimate Client:
Comments: D / R Date:
Type:
Matrix:
Category:
Copy returned to Requesting Client
Copy to Ultimate Client
rev. 06/17/2011
CITY OF MIAMI
DOCUMENT ROUTING FORM
ORIGINATING DEPARTMENT: Department of Parks and Recreation
DEPT. CONTACT PERSON: Lara Hamwey
EXT. 1341
NAME OF OTHER CONTRACTUAL PARTY/ENTITY: National Recreation and Parks Association
IS THIS ACREEMENT A RESULT OF A COMPETITIVE PROCUREMENT PROCESS? ❑ YES 1 ] NO
TOTAL CONTRACT AMOUNT: S40.0c0 FUNDING INVOLVED? ❑■ YES 0 NO
TYPE OF AGREEMENT:
0 MANAGEMENT AGREEMENT
❑ PROFESSIONAL SERVICES AGREEMENT
0 GRANT AGREEMENT
0 EXPERT CONSULTANT AGREEMENT
❑ LICENSE.AGREEMENT
❑ PUBLIC WORKS AGREEMENT
❑ MAINTENANCE AGREEMENT
❑ INTER -LOCAL AGREEMENT
❑ LEASE AGREEMENT
❑ PURCHASE OR SALE AGREEMENT
OTHER: (PLEASE SPECIFY) Memorandum of Understanding Amendment
PURPOSE OF ITEM (BRIEF SUMMARY): To execute the Memorandum of Understanding Amendment to extend the closeout
date to.alicw the Crty of Marne Parks Department to fufit{ the proposed scone of sen:ices, Exten;von ,vas,grs'en due to rmoact of COVID-1Q on deaveratles.
COMMISSION APPROVAL DATE: ' 1 / FILE ID: NIA ENACTMENT NO.: NIA
IF THIS DOES NOT REQUIRE COMMISSION APPROVAL, PLEASE EXPLAIN: Grant Award underS50.000.00
ROUTING INFORMATION Date
PLEASE PRINT AND SIGN
APPROVAL BY DEPARTMENTAL DIRECTOR
10/23/2020
PRINT: LARA HAMWEY
SIGNATURE Hamwey. Lara w:..�..:. :. k• .<
SUBMITTED TO RISK MANAGEMENT
'
PRINT: ANN-MARIE SHARPE
r F =°
SIGNATURE: ._ •' ' _ u=��� -:E:S
SUBMITTED TO ,CITY ATTORNEY
- -
10242020
PRINT: VICTORIA MENDEZ
- ,._.
SIGNATURE; Min, Barnaby r;--_:
APPROVAL BY ASSISTANT CITY MANAGER
10
' fo (2D
1
PRINT:DR. NZERIBE IHEK Bi.
y SIGNATURE: f----
RECEIVED BY CITY MANAGER
PRINT: ART NOYZIEGA
SIGNATURE:
1) ONE ORIGINAL TO CITY CLERK,
2) ONE COPY TO CITY ATTORNEY'S OFFICE,
3) REMAINING ORIGINAL(S) TO ORIGINATING
DEPARTMENT
PRINT:
SIGNATURE:
PRINT:
SIGNATURE:
PRINT:
SIGNATURE:
PLEASE ATTACH THIS ROUTING FORM TO ALL DOCUMENTS THAT REQUIRE
EXECUTION BY THE CITY MANAGER
0
R{National pecreatior:
and Park Associatior•
Amendment I: Grant Extension
MEMORANDUM OF UNDERSTANDING
THIS AMENDMENT ("Amendment") is made this August 26. 2020 ("Effective Date'") by and between the
National Recreation and Park Association (•'NRP,V) and City of Miami.
WHEREAS NRPA and Agency Name entered into an'MOU on September 13, 2019, (the "Agreement") pursuant
to NRPA i 0-Minute Walk PIanning Grant and Technical Assistance.
WHEREASNRPA and City of Miami, wish to amend the Agreement and as set forth herein.
NOW, THEREFORE, in consideration of the premises and mutual covenants contained herein. the receipt and
sufficiency of which are hereby acknowledged, the parties agree as follows:
1. The term of the contract is extended for an additional six (6) months and the end date of this contract is
changed from September 30. 2020, to March 31, 2021, to complete the scope of work.
2. This Amendment, and all subsequent written agreements. may be executed in any number of counterparts.
each of which so executed shall be deemed to be an original, and such counterparts shall together
constitute but one and the sane Amendment.) The. parties shall be entitled to sign and transmit an
electronic signature of this Amendment (whether,bv facsimile, PDF or other email transtnissionl, which
signature shall be binding on the party whose name is contained therein.
3. Upon full execution, this amendment shall be made a part of the Agreement and shall be incorporated by
reference therein. Except as provided herein, all other terns and conditions of the Agreement shall remain
in full force and effect. 1n the event of any conflict between the Agreement and this Amendment. the
terms. of this Amendment shall govern and control.
IN WTT_NESS WHEREOF, the parties hereto have caused this Amendment to be executed by their duly
authorized signatories as of the date first above written.
National Recreation and Park Association
By:
Printed Name: Keilie May
Title:
Date:
Page 1 of 1
City of :Yiyy.imi
Printed Nave:
VP Programs and Partnerships
Title:
08/26/2020
Date:
See signature page
cfi vela°,
()Ai\- cketk .e
0
tuilL
services (Grantee) City of Miami
(Grantee Address) 444 SW 2nd Avenue, Miami, FL 33130
Am.uf.r. Ya 2N4
`s`•,1 ii
NRPA 10-Minute Walk Planning Grant and Technical Assistance
Grant Agreement
Grantee: City of Miami
Grant Amount: $40,000
Project: 10-Minute Walk Technical Assistance
Term: 9/13/2019 through 9/30/2020
This Memorandum of Understanding (MOU), 9/13/2019 (Effective Date), is made between National
Recreation and Park Association, a Virginia -based not -for -profit S01(c)3 with a niailing address of 22377
Belmont Ridge Road, Ashburn, Virginia, 20148 (NRPA) and a provider of park, recreation, or community
in
1. Purpose
The purpose of this MOU is to confirm approval of the terms governing the acceptance anduse of Forty
Thousand Dollars ($40,000) made available for the implementation of the 10-Minute Walk Planning
Grant and Technical Assistance program.
This grant opportunity is a result of a partnership between NRPA and The 1P8 Foundation to reduce
barriers to park access in underserved communities, improve environmental conditions and community
health, and to expand access to nature in cities across the nation. Having been selected as a recipient of
funding through this program, Grantee is required to accept the terms contained within this MOU in
order to receive funding as a grant recipient.
2. Payment
a) NRPA will pay the sum of $40,000 to the Grantee within 1301days after NRPA's receipt of the
signed electronic copy or original of this MOU.
b) Subject to the provisions of paragraphs c and d of this Section 2, NRPA will make the following
payments to the Grantee:
?.Schedule Date i Payment Amount
10/31/2019 ! $25,000
02/28/2020 $15,000
c) The additional payment described in paragraph b of this section 2 will not be made if, prior to
the tentative payment date, any of the following has occurred:
a. The Grantee has failed to satisfy all of the reporting requirements describe in Section 3
of this MiOU.
b. NRPA has not approved the Grantee's Progress Report, NRPA reserves the right to not
approve the Grantee's Progress Report if NRPA determines, in its absolute discretion,
that the Grantee (x) has failed to satisfy the activities timeline, benchmarks, and
outcomes described in the Grantee's grant proposal dated August 2, 2019, a copy of
which is attached to this MOU, or (y) has altered the goals, methods, or budget line
items as described in the Grant Proposal in any material way, and NRPA has not
approved such changes. The Grantee must immediately notify NRPA in writing of any
such changes and must provide a detailed explanation of the reason for such changes.
c. The Grantee has had any changes in key personnel or infrastructure of the organization
or the project that might compromise the Grantee's ability to carry out the proposed
activities, and NRPA has not approved such changes, The Grantee must immediately
notify NRPA in writing of any such changes.
d. The Grantee has failed to satisfy any other term or condition of this MOU.
3. Grant Requirements
1. Direct grant funds to: The l0-Minute Walk Campaign
a. Program objectives: Through this grant and technical assistance opportunity, cities will
be responsible for several deliverables -that result in a final l0-Minute Walk plan that
focuses on a Plan, Policy, and/or Funding opportunity that advances the 10-Minute Walk
in the Grantee city. To accomplish this, we expect that cities will:
i. Attend the in -person training on December 3-5, 2019 in Tacoma, Washington
ii. Join and participate in monthly technical assistance calls with NRPA and other
grantees.
iii. Develop a specific 10-Minute Walk goal and corresponding action plan to make
progress towards your goal
iv. Participate in evaluation efforts that will include submitting planning documents
and completing pre -and post -surveys.
2. Provide a copy of your agency's W-9 along with this signed MOU by Oct 11, 2019.
3. Complete a mid-term. report by Jan 31, 2020 and final report by September 30, 2020.
4. Utilize NRPA's Marketing and communications toolkit to promote grant throughout the year —
this includes a template for a press release, social media posts and connections to local media.
5. if requested, participate in a phone interview and/or site visit with NRPA,partners, and
consultants to share information on successes,challenges and lessons learned.
6. Share success stories, press releases, photos, videos, quotes, Iocal media coverage and
highlights throughout the grant period.
7. Provide an end of grant Financial Report that should include a to -date accounting of the Fund in
accordance with generally accepted accountingprinciples and according to the line -item
categories of the budget included in the Grant Proposal, and should be certified by the
Grantee's responsible financial official..
8_ All funds will be distributed by NRPA. No matching funds are required.
TIMELINE OF GRANT ACTIVITIES
Activity Date of Completion
Participate in bimonthly individual, group, 1 Bimonthly
and/or small group calls
Provide a copy of your agency's W-9 and j October 11, 2019
signed MOU
Complete NRPA's Park Metrics inventory 1. October 31.2019
Attend an in -person training in Tacoma,
Washington
December 3-5, 2019
Submit a progress report with the provided j January 31, 2020
template
Submit a final report to NRPA September30, 2020
4. Promotion
NRPA and The JPB Foundation may use the Grantee and/or park names, photos, and/or information in
connection with the program for promotional or other purposes, in any and all media, without limitation
and without further payment, notification, or permission, except where prohibited by law.
The Grantee may make public statements regarding the gift to be made hereunder, including the
identity of NRPA and The JPB Foundation and the total amount of the gift, using pre -approved language
from the communications tooikit or provided that any such statements have been approved in advance
in writing by NRPA and The JPB Foundation. Such information may be used by the Grantee in its efforts
to solicit additional contributions and for general information purposes.
5. Limits of Liability
NRPA and The JPB Foundation or any of its respective parents, subsidiaries, affiliates, officers, directors.
or employees shall not be liable to Grantee and/or its affiliates for any liability of any kind relating to or
arising out of participation in this program hereunder.
6. Confidentiality
During the term of this MOU, the parties may learn certain confidential information of each other. For
purposes of this MOU, confidential information means the confidentialand proprietary information, not
generally known by non-party personnel, used by the disclosing party and which is proprietary to the
disclosing party, and includes, without limitation, the disclosing party's trade secret or proprietary
personnel, financial, marketing and business information, including strategic, operations and other
businessplans or forecasts, and confidential information provided by the disclosing party regarding its
employees, customers, vendors, sponsors and other contractors. Confidential information shall not be
disclosed to non-party personnel, unless required to do so pursuant to Chapter 119, Florida Statutes.
Parties must comply with record keeping and access to records pursuant to this MOU as required by
Chapter 119, Florida Statutes.
7. Term
The term of this MOU will commence on the Effective Date and shall continue until 9/30/2020.
8. Use of Grant Funds
The Grantee shall use the full amount of the grant for the purposes set forth in Section 3. Unless
otherwise agreed in writing by the Grantor, the Grantee shall return any portion of the grant and the
income earned thereon that is not expended for such purposes.
The Grantee agrees not to use any portion of the grant or any income derived from the grant far the
following:
A. To carry on propaganda or otherwise attempt to influence legislation (within the meaning of
Section 4945(d)(1) of the Internal Revenue Code of 1986, as amended (the "Code"):
B. To influence the outcome of any specific public election or to carry on, directly or indirectly, any
voter registration drive within the meaning of Section 4945(d)(2) of the Code;
C. To provide a grant•to an individual for travel, study, or similar purpose within the meaning of
Section 4945(g) of the Code, without prior written approval of Grantor. Payments of salaries,
other compensation, or expense reimbursement to employees of the Grantee within the scope
of their employment do not constitute "grants" for these purposes and are not subject to these
restrictions;
D. Except as expressly may be authorized in the Grant Description, to provide a grant to any other
organization without prior written approval of the Grantor; or
E. To promote or engage in criminal acts of violence, terrorism, hate crimes, the destruction of any
state, or discrimination on the basis of race, natiorial origin., religion, military and veteran status,
disability, sex, age, or sexual orientation, or support of any entity that engages in these activities.
F. To travel to NRPA's Annual Conference or any other conference travel, without prior written
approval of Grantor.
All unspent or uncommitted grant funds shall be invested in highly liquid investments (such as an interest -
bearing bank account) with the primary objective being preserving the grant funds avaiiability for the
project. Any interest or other income generated by the grant funds must be applied to the purposes
described in the Grant Description.
9. Audit
NRPA has the right to audit the Grantee's financial records relating to this MOU. Grantee should
maintain their financial receipts and must make the records available at any time as requested by NRPA
fora period of noless than four (4) years after expiration of the Grant Term or if an audit has been
initiated and audit findings have not been resolved at the end of such four=year period, the records shall
be retained until resolution of all audit findings. If as a result of an audit, NRPA determines that funds
were not spent in accordance with the purposes of this grant, the Grantee may be required to return
any funds not substantiated. If NRPA determines that grant funds were used for frauduient purposes,
the grantee may be barred from participation in any further programs.
10. Termination
Either party may terminate this MOU at any time effective upon receipt of written notice by the, other
party of failure to perform. The non -performing party shall have sixty (60) days to cure its obligation. If
the non -performing party fails to satisfactorily cure its obligation within this time this MOU will be
terminated.
Neither party shall be liable to the other by reason of termination of this MOU for•compensation,
reimbursement or damages for any loss of prospective profits on anticipated sales or for expenditures,
investments, leases or other commitments relating to the business or goodwill of any of the parties,
notwithstanding any law to the contrary. No termination of this MOU shall release the obligation to pay
any sums due to the terminating party which accrued prior to such termination.
Upon receipt of this signed form and your agency's W-9 a check will be issued for your grant funds.
These parties have caused this MOU to be signed by their duly authorized representatives cis of the dote
set forth below.
National Recreation and Grantee
Park Association
By:
Printed Name:
1tit `t.
Title:
Date: 1o) i7 I,
By:
Printed Name:
,(:} Title:
Date:
FIN:
yv
A iA f Li) ?AG
Emilio T. Gonzalez
City Manager
National Recreation and Park Association 10- Minute Walk Grant Agreement
CITY OF
Oili II, a Flor''da Lunicipal Corporation
By:
City Manager
Date:
Attest: I
Todd Hannon, titti_4'erk
Date:
Approved ns to Form and correetfiess:.
13v:
Victoria Wndez, City Attorney
3.1
Dare:
/c?- ar''Y
Approved as to Insurance Requirements,
/ C --
Bv:
Ann -Marie Sharpe. Risk Management
Date: /104
Approved as1fo nt Program Requirements:
By
,ara de >iPoi
zl' a t-�arnwev, Director of and Recreation
Date: 100
s s ``'� N R PA National Recreation
and Park Associatior
Amendment II: Grant Extension
MEMORANDUM OF UNDERSTANDING
THIS AMENDMENT ("Amendment") is made this April 1, 2021 ("Effective Date") by and between the
National Recreation and Park Association ("NRPA") and City of Miami.
WHEREAS NRPA and Agency Name entered into a MOU on September 13, 2019, (the "Agreement") pursuant
to NRPA 10-Minute Walk Planning Grant and Technical Assistance and entered into an Amendment I of the
MOU (the "Amendment I") on August 26, 2020.
WHEREAS NRPA and City of Miami, wish to amend the Agreement and as set forth herein.
NOW, THEREFORE, in consideration of the premises and mutual covenants contained herein, the receipt and
sufficiency of which are hereby acknowledged, the parties agree as follows:
1. The term of the contract is extended for an additional five months and the end date of this contract is
changed from March 31, 2021 per Amendment I to August 31, 2021 to complete the scope of work.
2. This Amendment, and all subsequent written agreements, may be executed in any number of counterparts,
each of which so executed shall be deemed to be an original, and such counterparts shall together
constitute but one and the same Amendment. The parties shall be entitled to sign and transmit an
electronic signature of this Amendment (whether by facsimile, PDF or other email transmission), which
signature shall be binding on the party whose name is contained therein.
3. Upon full execution, this amendment shall be made a part of the Agreement and shall be incorporated by
reference therein. Except as provided herein, all other terms and conditions of the Agreement shall remain
in full force and effect. In the event of any conflict between the Agreement, Amendment I and this
Amendment II, the terms of this Amendment shall govern and control.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed by their duly
authorized signatories as of the date first above written.
National Recreation and Park Association City of Miami
By: By:
Printed Name: Kellie May Printed Name:
Title:
VP Programs and Partnerships
Title:
Date: Date:
Page 1 of I
Attacbed 5131 e, eye.
NRPA 10- Minute Walk Program and Technical Assistance Grant Second Amendment Summary
• NRPA is providing a grant to. the City of Miami for the implementation of the 10- Minute Walk
Planning and Technical Assistance Grant
• This grant is the result of.a partnership between the NRPA and The JPB Foundation.
• The grant total $40,000. Consisting of two payments
o $25,000.00 -10/31/19
o $15,000 — 2/28/20
• The project is designed to reduce barriers to park access in underserved communities, improve
environmental conditions and community to health, and to expand access to nature in cities
across the nation.
• As a grantee the City of Miami was required to:
o Provide staff to attend an in person training December 3-5, 2019 in Tacoma
Washington.
o Join and participate in monthly technical assistance calls with NRPA and other grantees.
o Develop a specific 10 — Minute walk goal and corresponding action plan.
o Participate in evaluation efforts, inclusive of submitting planning documents and
completing pre and post -surveys.
• .The first Amendment extended the agreement from September 30, 2020, to March 31, 2021
• The Second Amendment extends the contract close out from March 31, 2021 to August 31,
2021.
• By amending this date, the City of Miami is allowed to complete the remaining scope of work.
National Recreation and Park Association 10- Minute Walk Grant Agreement
Second Amendment
CITY OF MIAI/, a Florida Municipal Corporation
By:
Art Ngriega ity Manager
Date:
Atte
ToddHannon, ' erk
/coDate: -7
Approved as to Form and Correctness:
Bv: 23�xa.6,� ,L_. 7 OAP
Victoriaellendez, City Attorney
Date:
(21-1212 / JTM)
Approved as to Insurance Requirements:
Bv:
Ann -Marie Sharpe, Risk Management
Date:
Approv Requirements:
z, Director of Parks and Recreation
Date: c%s'/cY2)-1