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HomeMy WebLinkAbout23408AGREEMENT INFORMATION AGREEMENT NUMBER , 23408 NAME/TYPE OF AGREEMENT OVERTOWN YOUTH CENTER INC. DESCRIPTION PROFESSIONAL SERVICES AGREEMENT/SUMMER YOUTH EMPLOYMENT & FINANCIAL EMPOWERMENT EXPANSION PROGRAM 2021/FILE ID: 8703/R-21-0140/MATTER ID: 21-517K EFFECTIVE DATE July 12, 2021 ATTESTED BY TODD B. HANNON ATTESTED DATE 7/12/2021 DATE RECEIVED FROM ISSUING DEPT. 7/15/2021 NOTE CITY OF MIAMI DOCUMENT ROUTING FORM A.64 OS ORIGINATING DEPARTMENT: Office of Grants Administration DEPT. CONTACT PERSON: Gissella Sotelo NAME OF OTHER CONTRACTUAL PARTY/ENTITY: Overtown Youth Center EXT. JUL 0 8 2021 IS THIS AGREEMENT A RESULT OF A COMPETITIVE PROCUREMENT PROCESS? 0 YES ❑ NO TOTAL CONTRACT AMOUNT: $ 200,000 FUNDING INVOLVED? ❑ YES ❑ NO TYPE OF AGREEMENT: ❑ MANAGEMENT AGREEMENT 0 PROFESSIONAL SERVICES AGREEMENT 0 GRANT AGREEMENT 0 EXPERT CONSULTANT AGREEMENT 0 LICENSE AGREEMENT 0 PUBLIC WORKS AGREEMENT 0 MAINTENANCE AGREEMENT ❑ INTER -LOCAL AGREEMENT O LEASE AGREEMENT ❑ PURCHASE OR SALE AGREEMENT OTHER: (PLEASE SPECIFY) PURPOSE OF ITEM (BRIEF SUMMARY): The attached agreement is being routed for review and signature. It is the agreement between the City of Miami and Overtown Youth Center for the Summer Youth Employment & Financial Empowerment Expansion Program 2021. COMMISSION APPROVAL DATE: 4 / 8 / 2021 FILE ID: 8703 ENACTMENT NO.: R-21-0140 IF THIS DOES NOT REQUIRE COMMISSION APPROVAL, PLEASE EXPLAIN: ROUTING INFORMATi» ! € . Date PLEASE PRINT AND SIGN APPROVAL BY DEPARTMENTAL DIRECTOR 6/30/21 PRINT:LILLIAN BLONDET t SIGNATURE: SUBMITTED TO OFFICE OF MANAGEMENT AND BUDGET PRINT:LEON MICHEL SIGNATURE: SUBMITTED TO RISK MANAGEMENT 6/30/21 PRINT: ANN-MARIE S / E / ,,,f; SIGNATURE: ij SUBMITTED TO CITY ATTORNEY Matter ID: 21-517K D.J.G. 7/7/21 PRINT: VICTORIA MENDEZ SIGNATURE: a�.a6,L APPROVAL BY ASSISTANT CITY MANAGER 7/4 /i VPRINT: PRINT:FERNANDO•.AMAYOR SIGNATURE: /M/Ii.- -4111111111111111111b..� RECEIVED BY CITY MANAGER AR .. ORIE SIGNATURE: 1) ONE ORIGINALY CL 2) ONE COP TO CITY I�QRNEY FF 3) PRINT: SIGNATURE: PRINT: SIGNATURE: PRINT: SIGNATURE: PLEASE ATTACH THIS ROUTING FORM TO ALL DOCUMENTS THAT REQUIRE EXECUTION BY THE CITY MANAGER FROFESSIONAL SERVICES AGREEMENT BETWEEN CITY OF MIAMI, FLORIDA AND, OVERTOWN YOUTH CENTER, INC. This Agreement is entered into this A2 day offer , 2021 by and between the City of Miami, a municipal corporation of the State of Florida, whose address is 3500 Pan American Drive, Miami, Florida 33133 (hereinafter referred to as the "City") and Overtown Youth Center Inc., a State of Florida non-profit corporation qualified to do business in Florida ("Provider"), whose address is 450 NW 14'' St, Miami, FL33136. RECITALS: A. WHEREAS, the Office of Grants Administration applied for and was awarded a financial literacy and empowerment coaching grant from the CFE Fund, Inc. for the purpose of providing financial empowerment coaching and one-on-one financial consultation to approximately 100 students for the City's Summer Youth Employment and Financial Empowerment Program (the "Program") as required by the Grant application. B. WHEREAS, Provider is a well -respected .and recognized non-profit entity who is presently serving the local community and has the infrastructure and can provide the services required by the Program to aid in the hiring of additional local City of Miami youth for summer job placement and oversight. C. WHEREAS, Provider can also provide support needed to engage local business partners who can provide a safe and healthy workplace and job opportunities for the students, including the City of Miami. D. WHEREAS, Provider can also provide and ensure a proper human resource function necessary that meets the need of the program and the students. E. WHEREAS, Provider can also provide and ensure a proper payroll function that meets the needs of their students for prompt and timely biweekly payments during the summer. RSR f 13-715L F. WHEREAS, Provider will adhere to, follow and implement all components of the City of Miami's Summer Youth Employment & Financial Empowerment Program. B. Pursuant to Resolution R-21-0140, adopted on April 8, 2021 the Miami City Commission approved the selection of Provider for the provision of the Services required under the Program and grant application, and authorized the City Manager to execute a contract, under the terms and conditions set forth herein. NOW, THEREFORE. in consideration of the mutual covenants and promises herein contained, Provider and the City agree as follows: TERMS:, 1, RECITALS: The recitals are true and correct and are hereby incorporated into and made a part of this Agreement. 2. TERM: The term of this Agreement shall commence on April 1, 2021 through March 30, 2022. 3. OPTION TO RENEW: The City shall have the option to renew for up to two additional similar periods under the same terms and conditions. 4. SCOPE OF SERVICE: A. Provider agrees to implement the City of Miami Summer Youth Employment and Financial Empowerment Expansion Program and provide the Services as specifically described, and under the special terms and conditions set forth in Attachment "A" hereto, which by this reference is incorporated into and made a part of this Agreement. B. Provider represents and warrants to the City that: (i) it possesses all qualifications, insurances, licenses and expertise required for the performance of the Services; (ii) it is not delinquent in the payment of any sums due the City, including payment of permit fees, Overtown Youth Center, tnc. — Professional Services Agreement — 2021 Page 2 of 17 occupational licenses, etc., nor in the performance of any obligations to the City,.(iii) all personnel assigned to perform the Services are and shall be, at all times during the term hereof, fully qualified and trained to perform the tasks assigned to each; and (iv) the Services will be performed in the manner described in Attachment "A" under the .section "Your Program". 5. BUDGET: A. The amount payable by the City to Provider shall be based on the rates and schedules • described in Attachment "B" hereto, which by this reference is incorporated into this Agreement; provided, however, that in no event shall the amount of the program's operating budget exceed Two Hundred "Thousand Dollars ($200,000.00) . The city shall have no liability for any cost, fee, debt, expense or charge in excess of this amount. B. Unless otherwise specifically provided in Attachment "B", payment shall be made within fifteen (15) days after receipt of Provider's proper invoice, as such term is defined by Section 218.72 of the Florida Statutes which shall be accompanied by sufficient supporting documentation and contain sufficient detail, to allow a proper audit of expenditures, should City require one to be performed. If Provider is entitled to reimbursement of travel expenses, then all bills for travel expenses shall be submitted in accordance with Section 112.061, Florida Statutes. 6. OWNERSHIP OF DOCUIVI<ENTS: Provider understands and agrees that any information, document, report or any other material whatsoever which is given by the City to Provider or which is otherwise obtained or prepared by Provider pursuant to or under the terms of this Agreement is and shall at all times remain the property of the City. Provider agrees not to use any such information, logo, document, program name, program design, report or material for any other purpose whatsoever without the written consent of City, which may be withheld or conditioned by the City in its sole discretion. 7. AUDIT AND INSPECTION RIGHTS: Overtown Youth Center. Inc. Professional Services Agreement - 2021 Page 3 of 17 A, The City may, at reasonable times. and for a period of up to three (3) years following the date of final payment by the City to Provider under this Agreement, audit, or cause to be audited, those books and records of Provider which are related to Provider's performance under this Agreement. Provider agrees to maintain all such books and records at its principal place of business for a period of three (3) years after final payment is made under this Agreement. All audits shall be subject to and made in accordance with, the provisions of Section 18-102 of the Code of the City of Miami of Miami. Florida, as amended. B, The City may, at reasonable times during the term hereof, inspect Provider's facilities and perform such tests, as the City deems reasonably necessary, to determine whether the goods or services required to be provided by Provider under this Agreement conform to the terms hereof and/or the terms of the Grant application, ifapplicable. Provider shalt make available to the City all reasonable facilities and assistance to facilitate the performance of tests or inspections by City representatives, All tests and inspections shall be subject to, and made in accordance with, the provisions of Section 18-101 of the Code of the City of Miami, Florida, as amended, 8. AWARD OF AGREEMENT: Provider represents and warrants. to the City that it has not employed or retained any person or company employed by the City to solicit or secure this Agreement and that it has not offered to pay, paid, or agreed to pay any person any fee, commission, percentage, brokerage fee, or gift of any kind contingent upon or in connection with, the award of this Agreement. 9. PUBLIC RECORDS: Provider understands that the public shall have access, at all reasonable times, to all documents and information pertaining to City contracts, subject to the provisions of Chapter 119, Florida Statutes, and agrees to allow access by the City and the public to all documents subject to disclosure under applicable law, Provider's failure or refusal to overtown Youth Center. Inc. — Professional Services Agreement — 2021 Page 4 of 17 comply with the provisions of this section shall result in the immediate cancellation of this Agreement by the City. 10. COMPLIANCE WITH PROGRAM REQUIREMENTS ANI) FEDERAL, STATE ,AND LOCAL LAWS: Provider shall comply with all requirements imposed by the Grant for the Program, including reporting, record keeping and other requirements. Provider shall also comply with and observe all applicable federal, state and local laws, rules, regulations, codes and ordinances, as they may be amended from time to time. 11. INDEMNIFICATION: Provider shall indemnify, defend and hold harmlessthe City and its officials, employees and agents (collectively referred to as "Indemnities") and each of them from and against all loss, costs, penalties, fines, damages, claims, expenses (including attorney's fees) or liabilities (collectively referred to as "Liabilities") by reason of any injury to or death of any person or damage to or destruction or loss (Zany property arising out of, resulting from, or in connection with (i) the performance or non-performance of the services contemplated by this Agreement which is or is alleged to be directly or indirectly caused, in whole or in part, by any act, omission, default or negligence (whether active or passive) of Provider or its employees, agents or subcontractors (collectively referred to as "Provider"), regardless of whether it is, or is alleged to be, caused in whole or part (whether joint, concurrent or contributing) by any act, omission, default or negligence (whether active or passive) of the indemnities, or any of them or (ii) the failure of the Provider to comply with any of the paragraphs herein or the failure of the Provider to conform to statutes, ordinances, or other regulations or requirements of any governmental authority, federal or state, in connection with the performance of this Agreement. Provider expressly agrees to indemnify and hold harmless the Indemnities, or any of them, from and against all liabilities which may be asserted by an employee or former employee of Provider, or any of its subcontractors, as provided above, forwhich the Provider's liability to such employee or former employee would otherwise be limited to payments under state Workers' Compensation or similar laws. Overlown Youih C'cnier. Inc. — Professional Services Agreement — 2021 Page 5 of 17 12. DEFAULT; If Provider fails to comply with any term or condition of this Agreement, or fails to perform any of its obligations hereunder, then Provider shall be in default. Upon the occurrence of a default hereunder the City, in addition to all remedies available to it by law, may immediately, upon written notice to Provider, terminate this Agreement whereupon all payments, advances, or other compensation paid by the City to Provider while Provider was in default shall be immediately returned to the City. Provider understands and agrees that termination of this Agreement under this section shall not release Provider from any obligation accruing prior to the effective date of termination. Should Provider be unable or unwilling to commence to perform the Services within the time provided or contemplated herein, then, in addition to the foregoing, Provider shall be liable to the City for all expenses incurred by the City in preparation and negotiation of this Agreement, as well as all costs and expenses incurred by the City in the re- procurement of the Services, including consequential and incidental damages. 13. RESOLUTION OF AGREEMENT DISPUTES: Provider understands and agrees that all disputes between Provider and the City based upon an alleged violation of the terms of this Agreement by the City shall be submitted to the City Manager for his/her resolution, prior to Provider being entitled to seek judicial relief in connection therewith. In the event that the amount of compensation hereunder exceeds Twenty- Five Thousand Dollars and No/Cents ($25,000), the City Manager's decision shall he approved or disapproved by the City Commission. Provider shall not be entitled to seek judicial relief unless: (i) it has first received City Manager's written decision, approved by the City Commission if the amount of compensation hereunder exceeds Twenty -Five Thousand Dollars and No/Cents ($25,000), or (ii) a period of sixty (60) days has expired, after submitting to the City Manager a detailed statement of the dispute, accompanied by all supporting documentation °venown Youth Center, inc. — Professional Services Agreement — 2021 Page 6 of 17 ninety (90) days if City Manager's decision is subject to City Commission approval); or (iii) City has waived compliance with the procedure set forth in this section by written instruments, signed by the City Manager. 14. CITY'S TERMINATION RIGHTS: A. The City Manager shall have the right to terminate this Agreement, by giving Provider at least five (5) business days prior written notice, upon discontinuance, modification or termination of the Program, unavailability of funds under the Grant, or if the City Manager determines, ►n ►ts sole discretion, that continuation of the Program or of Provider's services are no longer in the best interest of the City. In such event, the City shall pay to Provider compensation for services rendered and expenses incurred prior to the effective date of termination. In no event shall. the City be liable to Provider for any additional compensation, other than that provided herein, or for any consequential or incidental damages. B. The City Manager shall have the right to terminate this Agreement, without notice or liability to Provider, upon the occurrence of an event of default under the Grant or under this Agreement. In such event, the City shall not be obligated to pay any amounts to Provider and Provider shall reimburse to the City all amounts received while Provider was in default under this Agreement. 15. INSURANCE: Provider shall, at all times during the term hereof, maintain such insurance coverage as may be required by the City in Attachment "C". All such insurance, including renewals, shall be subject to the approval of the City for adequacy of protection and evidence of such coverage shall be furnished to the City on Certificates of Insurance indicating such insurance to be in force and effect and providing that .it will not be canceled during the performance of the services under this contract without thirty (30) calendar days prior written notice to the City. Completed Certificates of Insurance shall be filed with the City prior to the Overto n Youth Center, Inc. — Professional Services Agreement — 2021 Page 7 of 17 performance of services hereunder, provided, however, that Provider shall at any time upon request file duplicate copies of the policies of such insurance with the City. If, in the judgment of the City, prevailing conditions warrant the provision by Provider of additional liability insurance coverage or coverage which is different in kind, the City reserves the right to require the provision by Provider of an amount of coverage different from the amounts or kind previously required and shall afford written notice of such change in requirements thirty (30) days prior to the date on which the requirements shall take effect. Should the Provider fail or refuse to satisfy the requirement of changed coverage within thirty (30) days following the City's written notice, this Contract shall be considered terminated on the date that the required change in policy coverage would otherwise take effect. 16. NONDISCRIMINATION: Provider represents and warrants to the City that Provider does not and will not engage in discriminatory practices and that there shall be no discrimination in connection with Provider's performance under this Agreement on account of race, color, sex, religion, age, handicap, marital status or national origin. Provider further covenants that no otherwise qualified individual shall, solely by reason of his/her race, color, sex, religion, age, handicap, marital status or national origin, be excluded from participation in, be denied services, or be subject to discrimination under any provision of this Agreement. 17. ASSIGNMENT: This Agreement shall not be assigned by Provider, in whole or in part, without the prior written consent of the City's, which may be withheld or conditioned, in the City's sole discretion. 18. NOTICES: All notices or other communications required under this Agreement shall be in writing and shall be given by hand -delivery or by registered or certified U.S. Mail, return receipt requested, addressed to the other party at the address indicated herein or to such other address as a party may designate by notice given as herein provided. Notice shall be deemed Overtown Youth Center, Inc. — Professional Services Agreement — 2021 Page 8 of 17 given on the day on which personally delivered; or, if by mail,.on the fifth day after being posted or , the date of actual receipt, whichever is earlier. TO PROVIDER: TO THE CITY: Overtown Youth Center, Inc. City Manager, City of Miami 450 NW 14'1i St, 450 NW 14t1i Street 444 SW 2nc1'Ave., 10t1i Floor Miami, FL 33136 Miami, FL 33136 Miami, FL 33130 19. MISCELLANEOUS PROVISIONS: A, This Agreement shall be construed and enforced according to the laws of the State of Florida. B. Title and paragraph headings are for convenient reference and are not a part of this Agreement. C. No waiver or breach of any provision of this Agreement shall constitute a waiver of any subsequent breach of the same or any other provision hereof, and no waiver shall be effective unless made in writing. D. Should any provision, paragraph, sentence, word or phrase contained in this Agreement be determined by a court of competent jurisdiction to be invalid, illegal or otherwise unenforceable under the laws of the State of Florida or the City of Miami, such provision, paragraph, sentence, word or phrase shall be deemed modified to the extent necessary in order to conform with such laws, or if not modifiable, then same shall be deemed severable, and in either event, the remaining terms and provisions of this Agreement shall remain unmodified and in full force and effect or limitation of its use. E. This Agreement constitutes the sole and entire agreement between the parties hereto. No modification or amendment hereto shall be valid unless in writing and executed by properly authorized representatives of the parties hereto. Ovenown Youth Center. Me. — Proressional Services Agreement — 2021 Page 9 of 17 20. SUCCESSORS AND ASSIGNS: This Agreement shall be binding upon the parties hereto, their heirs, executors, legal representatives, successors, or assigns. 21. INDEPENDENT CONTRACTOR: Provider has been procured and is being engaged to provide services to the City as an independent contractor, and not as an agent or employee of the City. Accordingly, Provider shall not attain, nor be entitled to, any rights or benefits under the Civil Service or Pension Ordinances of the City, nor any rights generally afforded classified or unclassified employees. Provider further understands that Florida Workers' Compensation benefits available to employees of the City are not available to Provider, and agrees to provide workers' compensation insurance for any employee or agent of Provider rendering services to the City under this Agreement. 22. CONTINGENCY CLAUSE: n Funding for this Agreement is contingent on the availability of funds and continued authorization for program activities and the Agreement is subject to amendment or termination due to lack of funds, reduction of funds and/or change in law, rules, regulations, upon thirty (30) days notice. 23. REAFIRMATION OF REPRESENTATIONS: Provider hereby reaffirms all of the representations contained in the Solicitation Documents. 24. ENTIRE AGREEMENT: This instrument and its attachments constitute the sole and only agreement of the parties relating to the subject matter hereof and correctly set forth the rights, duties, and obligations of each to the other as of its date. Any prior agreements, promises, negotiations, or representations not expressly set forth in this Agreement are of no force or effect. 25. COUNTERPARTS AND ELECTRONIC SIGNATURES: This Agreement may be executed in any number of counterparts, each of which so executed shall be deemed to be an original, and such counterparts shall together constitute but one and the same Agreement. The parties shall be entitled to sign and transmit an electronic signature of this Agreement (whether by facsimile, Overtown Youth Center, Inc. — Proressional Services Agreement - 2021 Page 10 of 17 PDF or other email transmission), which signature shall be binding on the party whose name is contained therein. Any party providing an electronic signature agrees to promptly execute and deliver to the other parties an original signed Agreement upon request. Overtown Youth Center. tne. — Professional Services Agreement — 2021 Page 11 of 17 IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed by their respective officials thereunto duly authorized, this the day and year above written. "City" ATTEST: Todd Hannon, Cit}ytrerk Date �1 By: APPROVED AS TO FORM AND CORRECTNESS: aa,.rai,L.. ?P&p o/e/. Victoria Mendez, City Attorney Matter ID: 21-517K D.J.G. Overtown Youth Cen - nc. ("Provider") By: Nam J TnF' Authorized Corpora v 1! f icer CITY OF MIAMI, A FLORIDA MUNICIPAL CORPORATION By: Arthur Noriega V, ity Manager APPROVED AS TO INSURANCE REQUIREMENTS: Anne -Marie Sharpe, Director Risk Management Attest: s-rt-TtlE l t Y ARNA,a1 1(L . Co ecretary (Corpora e Seal) Overlotvn Youth Center. Inc. — Professional Services Agreement — 2021 Page 12 of 17 ATTACHMENT A — SCOPE OF SERVICES Program Title Summer Jobs Connect - Miami Focus Area for the Program Financial Capability & Asset Building Program Summary Recognizing the fluid COVID-19 environment, this Scope of Work acknowledges that summer youth employment programs for 2021 likely will be different than in previous years. With prior notice and approval, funding for this grant may be flexible to support programs offering young residents the opportunity to earn money for their participation in workforce, education, or vocational training opportunities during the 2021 calendar year. Grant funds will be used to expand the City of Miami Summer Youth Employment & Financial Empowerment Program by adding up to an additional 120 qualifying Miami youth to the program. The City of Miami's focus for the Summer Jobs Connect — Miami Program is to assist and primarily serve low to moderate income student ages 16- 19 years of age who are City of Miami residents and. preferably residing in 51 % LMI Census tracts. This direct ,funding will enable the City to expand its reach and attract funding to provide meaningful employment opportunities to local youth while instructing and coaching them on credit and money management. The City's successful programming model is built on providing one-on-one financial coaching to each youth which focuses on outcome measures such as; direct deposit, opening a bank account, and savings. These financial literacy sessions are crucial to understanding the importance of work experience and financial literacy for a successful future. Program Start Date June 2021 Target Population As a requirement of this funding and to adhere to established City summer youth program standards, all high school students participating in the program must meet the following criteria: ✓ 16-19 years of age ✓ Be a City of Miami resident ✓ Preferably live in a 51 % or more LMI (low/moderate income) Census Tract OYC can use the following links to confirm and verify local residency and income requirement: Census Tract information - llttps:• yor:lali(: ieocivILy ieococleMap_l.aslx City of Miami Address Verification and Commission District —.• ill Imiamlf!is.nii s.arc�ui:,xuln ales Map er'es incie .11tm1'.'l>.ppic.i—e.4e932135584e77 h4ud9866a079$568 h11.1?s 11 Jps.r)11A11-1 gOV,C011UI11IWI) I%(Irlll1l!. Iild... .htill Overtown Youth Center. Inc. — Professional Services Agreement — 2021 Page 13 of 17 Overtown Youth Center Program Responsibilities The Overtown Youth Center will serve as the agency to provide the expansion and additional summer job opportunities for up to 120 students residing within the City of Miami respectively, between the ages of 16-19. OYC will serve as the payroll and overseeing agency for all youth. The funding for this summer program will be provided by the Summer Jobs Connect - Miami Program 2021. OYC will be responsible for onboarding, background screening, orientation, training, deployment, payroll and oversight, as applicable. Additionally, OYC will process all payroll through its vendor support with Automatic Data Processing (ADP). Because, this program has a financial education focus, direct deposit will be promoted and used with every summer youth student. OYC will ensure that the City of Miami, Cities for Financial Empowerment (CFE) and Citi Foundation names, program name and logos are included in every promotion, solicitation and exposure to the community, partners or affiliates. The purpose of the Summer Jobs Connect -Miami Program is to provide young adults with financial education skills that will extend into adulthood. Providing young adults with employment during the summer term gives them the opportunity to gain work experience and learn how to manage their money. Those eligible to participate include youth ages 16 through 19. The Provider will be responsible for the direction and control of the program participants, including: A. Following up with Youth Supervisors and Youth Workers to ensure adherence to program requirements, and removal/termination of participants if necessary, B. Approval of the number of hours worked by program participants, C. Payroll issuance to the program participants, D. Reporting the program participant's income for payroll. E. Adherence with any and all COVID-19 social distancing protocols. F. Ensure youth are pain on -time. G. Ensure that all youth working on -site or remotely are give a safe space to work and in compliance with CDC guidelines for COVID-19 protocols, I -I. Provide training and ensure all supervisors. including site supervisors, understand the mission, purpose and requirements of the Summer Jobs Connect — Miami Program, Overtown Youth Center, Inc. — Proressional Services Agreement — 2021 Page 14 of 17 Program Overview The 2021 Summer Jobs Connect Program will offer distinctive and unique experiences for participating youth to earn money, gain valuable skills and understand how they should take care of their financial future. Youth will participate in one. of the following tracts: 1- Civic F.ngagennent Experlencc Participate in a civic engagement accelerator learning, understanding and working to make a difference in the civic life of our communities and developing the combination of knowledge, skills, values and motivation to make that difference. 2- Entrepreneurship Slimmer Aec Jcr:ttcft- Activate their entrepreneurial mindset and build your start-up skills to create a business and boost career -readiness opportunities. This virtual program will teach youth how to think like an entrepreneurial, test ideas, build a competitive edge, create a successful marketing plan and make a profit. 3- "tt\ ork is xperienec Gain real work experience and learn essential job skills. The Overtown Youth Joh Shadow/Work Experience will provide the opportunity to work with professional leaders in non-profit and for -profit organizations in a virtual or face-to-face setting to learn/shadow day to day operations. A Summer Youth Supervisor can be assigned to work with OYC staff to assist with the program implementation, oversee the day-to-day program activities and provide the financial literacy lessons. A ratio of 12 - summer youth workers to 1- summer youth supervisors is recommended. Summer Youth Worker Requirements 1- Must be 16 to 19 years old and live in the City of Miami. 2- We are lifting the requireinent that they must live in a disadvantage neighborhood since everyone has been impacted by the COVID-19 social distancing mandates. 3- Summer Youth Worker is expected to participate in the program for a total of 120 hour @ $10/hour and a $100 allowance for IT related expenses will be provided to each youth for a total of $1300 in potential earnings. 4- Total program participation (120) include training and program (track) hours. Summer Youth Supervisor/Ambassador 1- Preferable a prior participant of the Summer Jobs Connect program. 2- Youth Supervisor will oversee the work output for the Summer Youth Workers per the program established parameters. 3- Youth Supervisor will provide financial literacy. 4- Youth Supervisor is expected to work in only one of the summer experiences and be paid $15/hour, including any training necessary for the S.IC implementation. Overtown Youth Center, Inc. — Professional Services Agreement — 2021 Page 15 of 17 Other financial empowerment programming (including education, experience) The financial empowerment learning experience will consist of an interactive experience provided by the Supervisors/Ambassadors utilizing the Empower App. •. Youth Supervisors will provide a financial education learning experience. • All financial learning experience will be conducted in a one on one andlor group setting using TEAMS or similar. Lessons: Four lessons will be taught focusing on financial topics relevant to the youth participants and in accordance to the City of Miami SIC curriculum. • Lesson 1- Budgeting o PowerPoint o Video o Quiz • Lesson 2 - Credit o PowerPoint o Video o Quiz • Lesson 3 - Identity Theft & Credit Fraud o PowerPoint o Video o Quiz • Lesson 4 - Goal Reached o Review budget build at beginning of the summer o Review saving goal o Determine total saving goal reached Orientation and Payroll: Program participants are required to open bank accounts (if they do not already have one) and set-up direct deposit for payroll. All program presentations and flyers clearly explain this requirement. In addition, financial ambassadors will be trained on the financial education curriculum and the Empower app. All hired youth receive step by step key points on the financial education process as well as what is expected of them. overtown Youth Center. Inc. — Prolbssionnl Services Agreement — 2021 Page 16 of 17 ATTACHMENT B — BUDGET Program expenses should be submitted on a biweekly basis (by the 15t1) of each month) with supporting documentation, such as but not limited to; payroll registers, receipts, invoices, canceled checks and/or proof of electronic payments, mileage logs, etc. These biweekly expenses will be summarized in one report which will be submitted every two weeks and in accordance with the approved budget. Any changes to the Budget must be approved by the City in advanced. ACH is required to facilitate prompt payment to the Provider. Upon execution of agreement, the City will pay provider an advance of up to 25% of approved budget above. udget.'Suinm.er:Youth;Program Summer 2021 Youth Hiring Cost Expenditure Justification # Youth 112 Ratelhr. $10.00 Firs,/wk. 24 weeks 5 Total Cost of Youth Salaries $134,400 Assuming that we .:.: have a remote program this would :he #he:. youth hiring cost. ' Ambassador Hiring Cost - # Ambassador 8 Rate/hr. - $15.00 Hrs./wk. 24 weeks 6 Total Cost of.; . Ambassador Salaries $17,280 Assuming that: we have a remote program_ .. • this •would: be the..:... Financial Anibassadoi hiring, cost.: Youth & Ambassadors Salary Subtotal $151,680 Total salary costfor Youths:and Ambassador's • •. Youth/Ambassadors FICA/MICA @ 7.65% $11,604 OYC Administrator Cost # Project Administrator 1 Rate/hr. $28.02 Hrs./wk. 20 weeks 7 Overtown Youth Center. Inc. - Professional Services Agreement— 2021 Page 17or17 Total Cost of OYC Administrator Salaries $3,923 Design, coordination and implementation of Summer Jobs Connect Program in the summer of 2021. Fringe Benefits @ 14.99% $588 FICA/Mica @ 7.65% $300.09 Total Salaries & Fringe Benefits $168,094 Total Salaries & Fringe Benefits $168,094 Equipment/Tech/Program Supplies Computer Equipment for Students $0.00 $300 times 5 Laptops Technology Costs (i.e. Zoom)/ IT Setup/Trouble Shooting) $0.00 Technology Costs Youth IT/Internet/Cell Phone Allowance $11,200.00 112 Youth $100 IT Allowance Ambassador IT/Internet/Cell Phone Allowance $800.00 8 Ambassador $100 IT Allowance Program Supplies $0.00 Ink for printer, printing paper, and anything other supplies to preform the job during the summer. Total Equipment/Tech/Program Supplies $12,000.00 . Admin, Payroll:&. Operating Costs Indirect Project Cost $10,806.11 6% HR/Payroll and Administrative Costs $5,100.00 3% of HR overall expenses Auditing $4,000.00 Expanded audit expense Total Admin, Payroll & Insurance $19,.906.11 PROGRAM GRAND $200,040.00 TOTAL °vertown Youth Center, Inc. — Professional Services Agreement — 2021 Page 18 of 17 ATTACHMENT C — INSURANCE I. Commercial General Liability A. Limits of Liability Bodily Injury and Property Damage Liability Each Occurrence $1,000,000 General Aggregate Limit $2,000,000 Personal and Adv. Injury $1,000,000 Products/Completed Operations $1,000,000 B. Covered Exposures and Endorsements City of Miami included as an additional insured Primary and Non Contributory Endorsement Contingent and Contractual Liability Premises and Operations Sexual Abuse and Molestation Coverage Endorsement 11. Business Automobile Liability A. Limits of Liability Bodily Injury and Property Damage Liability Combined Single Limit Any Auto Including Hired. Borrowed or Non -Owned Autos Any One Accident $1,000,000 B. Endorsements Required City of Miami included as an additional insured III. Worker's Compensation Limits of Liability Statutory -State of Florida Waiver of Subrogation Employer's Liability A. Limits of Liability $100,000 for bodily injury caused by an accident, each accident $100,000 for bodily injury caused by disease, each employee $500,000 for bodily injury caused by disease, policy limit ovenoun Youth Center. Inc. — Professional Services Agreement — 2021 Page 19 of 17 IV. Professional/Error's & Omissions Liability Combined Single Limit Each Claim General Aggregate Limit 1,000,000 Retro Date Included $1,000,000 V. Accident/Medical Coverage If Applicable $25,000 The above policies shall provide the City of Miami with written notice of cancellation or material change from the insurer not less than (30) days prior to any such cancellation or material change. Companies authorized to do business in the State of Florida, with the following qualifications, shall issue all insurance policies required above: The company must be rated no Less than "A" as to management, and no less than "Class V" as to Financial Strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent. All policies and /or certificates of insurance are subject to review and verification by Risk Management prior to insurance approval. Overtown Youth Center, Inc.— Professional Services Agreement— 2021 Page 20 of 17 OVERYOU-01 JR302827 ACORD' CERTIFICATE OF LIABILITY INSURANCE kau....------ DATE(MMIDDIYYYY) 6/29/2021 THIS CERTIFICATE IS' ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER License # 194467 Edgewood Partners Insurance Center 2727 Paces Ferry Road Building Two, Suite 1500 Atlanta, GA 30339 CONTACT NAME: PHONE (A/c, No, Exe): (678) 324-3300 (A/C, No):(678) 324-3303 ADDRESS: INSURER(S) AFFORDING COVERAGE NAIL # INSURER A : Philadelphia Indemnity Insurance Company 18058 INSURED Overtown Youth Center, Inc. Randy Escoffery 450 NW 14th Street Miami, FL 33136 INSURER B : INSURER C INSURER D : INSURER E : ' INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLIC ES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAD CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICY NUMBER POLICY EFF (MM/DDIYYYY) POLICY EXP (MMIDD/YYYY) LIMITS A X COMMERCIAL GENERAL LIABILITY X PHPK2295411 7/1/2021 7/1/2022 EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED PREMISES (Ea occurrence) 1,000,000 $ CLAIMS -MADE X OCCUR MED EXP (Any one person) $ 5,000 PERSONAL & ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES JECT PER: LOC GENERAL AGGREGATE $ 3,000,000 PRODUCTS - COMP/OP AGG $ 3,000,000 PROFESSIONAL $ 1,000,000 A AUTOMOBILE X LIABILITY ANY AUTO OWNED _ SCHEDULED AUTOS NON-OWNEDUUO X PHPK2295411 7/1/2021 7/1/2022 COMBINED SINGLE LIMIT (Ea accident) 1,000,000 $ BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ (Peer accident) DAMAGE $ $ A X UMBRELLA LIAB EXCESS LIAB X OCCUR CLAIMS -MADE X PHUB775287 ) 7/1/2021 7/1/2022 EACH OCCURRENCE $ 5,000,000 AGGREGATE $ DED X RETENTION$ 10,000 $ 5,000,000 WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNERJEXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below Y / N N N / A PER STATUTE OTH- ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is requi ed) Certificate holder is an additional insured with respect to the liability arising out of the operations of the named insured. The General Liability policy is primary and non-contributory as required by written contract per policy provisions. The General Liability policy includes $500,000 Each Occurrence/$500,000 Aggregate Abuse & Molestation coverage. CERTIFICATE HOLDER CANCELLATION Cityof Miami 444 SW 2nd Avenue Miami, FL 33130 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE RE--- ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD .serr. CITY OF MIAMI RESOLUTION City of Miami Legislation Resolution Enactment Number: R-21-0140 Clry s?CC Pan Arrer.an k,anrl, FL 21.121 File Number: 11703 Final Action Date:4111412021 A RESOLUTIO•N OF THE MIAMI CITY COMMISSION, WITH ATTAC iMENT(S_t, BY A FOUR-FIFTI-'-S (4IETHS)AFF1RMATiVE VOTE. AFTER AN ADVERTISED PUBLIC -HEARING, RATIFYING. APPROVING. AND CONFIRMING T:-1E CiTY M.ANAGER'a WRITTEN RECOMMENDATIONS AND FiNCll`IGS, ATTACHED AND t''ICORPOR.ATED A3 EX:HiBIT 'A,' THAT COMPETITIVE NEGOTIATION METHODS AND PROCEDURES ARE N:OT PRACTICABLE OR ADVANTAGEOUS TO THE CITY ' OF MIAMI {'CITY'! PURSUANT TO SECTI3`1 18-05F:.A1 OF THE CODE OF THE CITY O__ MIAMI, FLORIDA, AS AMENDED, .AND WANING THE RECUR EA!ENT S FOR SAID PROCEDURES: APPROViNG THE RECOMMENDATIONS AND FINDINGS OF THE CiTY'S DEPARTMENT OF GRANTS ADMIMSTRATION. SLMIER YOUTH :b,"P•LOYMENT & FINANCIAL EMPQ'larEFMENT EXPANSION PROGRAM 2021 THAT 71-E Q'VERTO'NN YOUTH CENTER INC. j"PROVIDER, ,A FLORIDA NOT FOR ='R P T CCU?FCF:-.T_ N. _ A SILFFIC+ENTL•Y QUALIFIED AND, RESPECTED FIRM i-AT HAS THE E _-ER.!E. CE. INFRASTRLrcT:JRE. AND aROGRAh:9rMATIC r:'-IU't LEDGE TO COORDINATE AND IMPLEMENT THE StAkIMER PROGRAM AND TO PLACE LOCAL YOUTH IN SUMMER JOBS- ALJ T HORIZIN•l:. THE CITY MANAGER T;3 NEGOTIATE AND EXECUTE A PROFESSIONAL SERVICES AGREEMENT, k4 ,A FORM ACCEPTABLE TO THE CITY ATTORNEY, VOITH THE PROVIDER IN AN AMOUNT NOT TO EXCEED TWO HUNDRED THOUSAND DOLLARS (S200,000.00} FOR THE PERIOD COMMENCING APRiL 1. 20.21 AND ENDING MARCH 33. 2022 WITH THE OPTON TO RENEW FOR' JP TO TWO :i ADDITIONAL SIMILAR PERIODS UNDER THE SAME TERMS AND CONDITIONS. WHEREAS. the City of ,iamb CC•ty': was awarded a grant ;or Two Hun red Thousand velars 4200,003.00) t;'Gr nt') from the Cites for Financial Empowerment Fund, Inc. ("CFE for Ole purpose. of expanding and suPporting over one =,undyed :t00 i a ctit'ona= summer youth employment opporungtres with c,AI businesses arto emit::s and to continue to adhere to estab';shed pre -gram comp:onQnis tc conned: partiooants to f zancia iitteracy and bar:k:r.g opponur.ttEs. and WHEREAS...he C ty sites to •arrant ri.:nris from CFE to Overtotan •y'cv.1h Center, Inc. • •':-rov:ccr'I tc expand t^e Provider's `out^ Employment & Financial Empowerment Pro jrair CProgr-3m1; ar :o'HEREAS, the Provider ,s a well-res;:rectea and recognized Fonda not for profit corporation who is ',presently sers.iinct the lona: commun?tj and has been .t.<roviding the services required by the Program to a a? n the hirng o° 3Cdit':ona: loca d.sa d'rantaged youth for summer job placement and oversight: and WHER.EA -, the Provider .:a^_Vues to be the ri.ost 3 a•ntv":geou•s not for prof1 corporation with the reputaoon. expertise, ano rfrastru.ture in summer yoJt : programs to provide implementation, oJersig: t and staf'tng to ensure file Program ,rttpten•entation as required by the Grant; and Overtown Youth Center. Inc. — Prntessionnl Services Agreement — 2021 Page 21 of 17 WHEREAS, the City Manager •s req: estrig for the City Con ssion w authorize the a i::,caton of funding of the Grant forte 20'21 Program: and WHEREAS, the 1, -,ty Manag _r has -taco written findings, att-ac ed and incorporated herein as Exhihi 'A ' Dursuant to Sector.. •S `;a I of the Code of the City of Miami. Florda. as arttendea ("City Co-ae'}. that competitve negotiation methods and procedures are not practtac a or advantageous for the City and has reoornmen- ed t, the City Corrrr•;ssicn that such findings be. adopted and that competitive bid."'ng nne'rods and pr'o a ure•s be waived for the Program. and W EREA r, the C:tyManager 5 recr.i.estng authorty from the C C:omimission to negotiate and execute a grant agreement rAgreement'1- " a form acceptable to the City. At-tome-1. w ;h the Provider for the al°::o+r•aticet of the Grant, s;:rject to av aitabaaty of funs. fog the p enoa conmrnending' Aoril 1 2021 an -a e^din;: i4'a»_h 30. 2022 .r an amount rot to exceed Two riur red Thc'�s-and Collars ;S2C0,070.00; with the option to re^•ev: for up to two r'2; adeitonai srtttils•r penod3 under the same terms a^d conditions: NOW. THEREFORE, BE :T: RESOLVED $'"` THE comma lc.)NJ OF THE C T Y OF kG+•Ah'1, FLORIDA: Section i The re1a=5 and 'main?: coma red in the F•reamb:e of this Resolution.. are .a•tiopted by eefere.n::e 3" nC,,rod:rat.d-as if set forth n this Section. Section 2 By' a four - fifths I445rhs.1 affirmative Vote. after .ir aovert.5e•d public nearsr:g. the City Manager's written f ndin s arc re corr..mendaticrs, ahached and incorporated as Exhibit `A', that the Provider is .a q,;:aliriied firm with the reputation. expertise. and inf!astrzcturr tc irrirX2ri4ent the Program, that coivipetitive. negotiation methods and procedures are. not pract>daVie or advantag_ous pursuant to Seotiorr16-85ta1 of the City Cods, and warring the requirements for said procedures are hereby ratified, approved. and cot -:famed Section 3. The City Manager is authorized' 1a accept, alLoo.ate, and appropriate the Grant .r accc'clance Git' the City's app:.atiorC and to negotiate and execute an Agreement rrt a ;omi acceptable to the City ,attorney, in an amount not to exceed Two Hundred Tha•usand Ocf 3rs i; 200,0010.O01 for the period commencing ncing April t, 2021 and ending March 30. 2022 tvit'n the oceicn c renrm`t for up to two i' ad' :",10.ai s.:- .ar periods under the sarr,e terms and conditions, including any amendments, extensions, and renewals thereto, a= in forms a.:cepta eto the City Atio^'ey, in ortierto- implementthe Program betedteen Pro,,der and the City. _cticrt 4. Ths Resolution shall become effective imreediatey upon is a.'option. and signatare of the Mayor'. ' The herein authoreation is .^irt';.er s,ii jest to cCmpkance with al requirements that may be imposed bye the City. Attorney, nrriuding tut nx limited to those prescrib=d by applicable City Charter army Code provisions. If the Marc oces not sign this ResP'utcn, =t shall become effecteffecttds at the end of ter calendar days fro n oat- t was passed area: adopted. If the Mayor vet';es i1mis Resoutcn..t S".if become effective :ream;: a:etM upon ove toe of the +.:o try tile- city Commission. APPROVED AS TO FORM AND CORRECTNESS: Overtown Youth Center, Inc. - Professional Services Agreement - 2021 Page 22 of 17 OVERTOWN YOUTH CENTER CORPORATE RESOLUTION Overtown Yrnuh Center, Inc. - Professional Services Agreement — 2021 Page 23 of 17 OVERTOWN Y O U T C...-,E N T E R EXPOSE 1 INSPIRE 1 ENSIGN Corporate Resolution WHEREAS, Overtown Youth Center, a Florida non-profit, desires to enter into a Agreement with the City of Miami, a copy of which is attached hereto: and WHEREAS, the Board of Directors at a duty held corporate meeting has considered the matter in accordance with the Articles and By -Laws of the not -for -profit corporation: NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS that Tina Brown is hereby authorized and instructed to enter into the Agreement and undertake the responsibilities and obligations as stated in such proposed Agreement in the name and on behalf of this corporation with the City of Miami upon terms and conditions contained in the proposed Agreement to which this resolution is attached. DATED this 4th day of May, 202 I. ATTEST. CORPO CRE ARY Print Nam +h+etlt Iarino ECUTIVE OFFICER Print r'atne: Tina Brown CORPORATE SEAL) Flour, iar tt >rg