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HomeMy WebLinkAboutR-75-0943tFC/rbfcs 10/3/75 RESOLUTION NO. 75-9i A RESOLUTION AtTTItORI7INC THE CITY' MANACCR, or Tit CI'PY or MIAM2 TO EXECUTE AN ActzEr P'ILNT wtT11 STANFORD RESEARCH INSTITUTE FOR nit CONCLUDING PHASE OF Ttil, .ii\ilI MODF.RN POLICE DEPARTr1LNT PROGRAM STUDY roR A SUM w ICH WALL NOT EXCEED $ 93, 000 3 SAID FUND To t3L. ALLOCATED i'RUM THE Pr)L.ICE MEATY �TJAPT1 n 5 N'TD CT'I"T. PR V1?':TI;".7 T'Artt ITITY r.''>n ICU'!). -14 ..ilr;i:EA,;, the City CommisSion passed Resolution No. 75-626 on July 17, 1975, which provided for an agreement roetween the City and the ;tanford Research Institute for technical services for the concluding phase of the Miami iM )dern Police Department; and •..1ii:,ALAs, funds for the implementation of this agreement are available from the Police Head. uarters and Crime Prevention Facilities Bond Fund; NOW, THEREFORE, BE IT T E: 0LV1 D Pi.' TUE COMMISSION OF THE CITY OF PMIi MI. FLORIDA: :,ection 1. The City Manager be, and he is hereby, authorized and directed to execute the attached agreement with Stanford Research Institute for the concluding phase of the Miami Modern Police Depart- ment Program Study for a sum which will not exceed 4;93,000. Section 2. Funds for the implementation of this agreement are hereby allocated from the Police Ilead.uarters and Crime Prevention Facilities Bond Fund. PASSED AND ADOPTED this 9 day of October , 1975. r- ji. D. SAutj ri CT'I'1' CLERK PPE 4RED Ai;D APPROVED B s • IUI31:RT 1' . C / 6(6 'A- -RK, Assistant City Attorney APPROVED A$ TO FORM AND CORRECTttiESS$ . . :Attorney Maurice A. Ferre MAYOR "DOCUME ITEM NO. t INDEX INT CI?P t,e MIAM'1• PLGREDA PI.Ott•FICE MrMOpAN©Llrl to Honorable Members of the City Commission "1 40144,5604: P. W. Andrews City Manager rp L-1,14E3 r;r 31375 Stanford Research Institute (SRI) Consulting Services Concluding Phase 10.9-75 Agenda Item 39 Pursuant to Resolution No. 75-626, approved on 17 July 1975, an agreement for the concluding ph lsa of consulting services with SRI has been negotiated. The agreement will begin about 15 October 1975 and end about 1 October 1976 with d provision for the City Manager to extend the agreement for up to three (3) months at a cost of no more than .S6,000. a month if that is necessary to assure that the technical systems are operational. The cost for these services is $75,000. plus, if the extension is necessary, $18,000. ($6,000. a month for three months) for a maximum total amount of $93,000. The services that will were described for you 11 July 1975. The following is a summary listing perform in the concluding phase: the • Reviewing the .•1? staf % s design be provide by SRI are those which in n?^roranda 'dated 27 May 1975 and of the services SRI will and implementation of computer programs and systems. - Assisting in debug ing programs - Assistance in installation and acceptance testing of procured systems. - Developing and carrying out pertinent training programs. - Assisting in planning for and movement to new building. - Reviewing ongoing plan_: for further information systems development. tint• rF ry y-f► r'i 1�C) ;i ;�r.F ;�. f • , . N: norable Members or th. City Commission CV' 17S : l+.s st_stin;t in d.-signir,r, and ;)re7arin a protection system operations and procc i fires r::3nua1 for the security control. center opnrdtor,,, and matert rls for other +...P peX'vo?"i?1e. . r � . ;•;t:pp per3onnel �- AJJc�3tLn� ire '.it �-. 1 _�.)i ;.�, training ��urs�; for ., on f:curl i:'y' etri i pr)cod'zr.--s. in developmant plans for bringing, the system into operational status; without di3rupting normal depart- mental functions and polices operations. - Assisting in dcvelo2ing Droeedures and programs for evaluating protection system performance. • Inspection of key sr tem elements during fabrication and testing. • Feviewing vendor performance testing plans, and assisting in evaluation of performance tests. • Reviewing and evaluating various document., that the vendor is required to submit to the Departrnen 4. Within the limits of available funding,the princi2a1 shall erovide other professionit a.aistance within its capabilities in response to requests initiated by the City of Miami. The Law Department has formulatel the appropriate resolution to authorize the City nar.azer to enter into an agreement with SRI for the concluding phase of consulting services for your consideration at the 9 October 1975 City Commission Meeting. "SUPPORTIVE DOCUMENTS FOLLOW" ItANKIrld Af' MENLO rAf+K C 1415I228-6200 N4Cn INltltint LIFOfiNIA 94025 September il, 1175 Proposal No. SCR 7S-f23 Mr. P. W. Andrews City Manager P.O. Sox IOS Coconut Ctove Station Miami, Florida 33131 Dear Mr. Andrews: SRI is pleased to submit this proposal for the final period of support to be provided to the Miami Modern Police Department program. The work proposed is included in the attached draft agreement between the City of Miami and Stanford Research institute. to accordance with guidance received, the principal effort is for SRI to furnish a full-time professional staff member, who will remain on site in Miami through June 1976, to provide rapid response to the Department by addressing problems that may arise in the Min information system pro- gram area. Additional on -call support in other technical areas is to be provided by Menlo Park based personnel. Although the efforts being performed under the provisions of SRI's existing agreement and those proposed for the new effort scheduled to begin next month were intentionally restricted to furnishing assistance in implementing the technical aspects of the original recommendations that we made in April 1973, we are still hopeful that you, Chief Watkins. and the entire Miami Police Department will continue to pursue those essential aspects of modernization that involve enhancing the Depart- ment's management, organizational, and human resources development capa- bilities. Now that the goals of providing the police force with the physical improvements embodied in its new headquarters facility and the sophis- ticated equipment to be contained in it are shortly to be attained, we encourage a shift be made to emphasize the truly significant changes that could probably be more readily introduced, given the Depattment's improved work environment and technical resources. We are pleased to have been associated with you and the City of Miami in this ambitious venture, and trust that the SRI efforts to be performed during the coming year will facilitate the final attainment of all your goals. EJM: jb Encl: Proposed agreement t...; . .•t ...• rev Sincerely. Ernest J. Moore Vice President Office of Research Operations <<< P FO T1V E DOCj.liVIENTS AGREEMENT This AGREEMENT made this day of_____._ 1975 by and between the City of Miami, a municipal corporation of the State of Florida, hereinafter called "CITY" and Stanford Research Institute, a nos -profit corporation organised under the laws of the State of California, hereinafter called "PRINCIPAL"; WITNESSETH WHEREAS, the PRINCIPAL submitted to the City Commission the first year report on the :Miami Modern Police Department Program entitled "Miami Modern Police First Year Report" dated April, 1973, covering the first phase (lasting approximately 12 months), of the three phase study; and WHEREAS, the City Commission, by Resolution No. 73-331, passed and adopted on 16 April 1973. accepted the PRINCIPAL', first year report covering the first phase of the three phase study; and WHEREAS. the City Commission, by Resolution No. 73-447, on 14 June 1973. authorized the City Manager to eater into agreement with the PRINCIPAL for the second phase of the Program, and WHER.LAS. the PRINCIPAL did make to the City Commission a presentation containing its recomssendattois con- cerning the twplec ontation of an tntcgrated modern infornattoa system for the Miami Police Department and dtd accompany said presentation with uubatsstuu of a written version of the pre- sentation. entitled "Miami Madera Police, Presentation to Mast City Comui:::.fon" dated 28 F.•brulry 1974; and - Lw "SUPPORTIyE DOCU M ENTS FCLLOW" WR1 REAS, the City Commission, by Resolution No. 74-11`1, passed and adopted on 14 March 1974, accepted and approved the PRINCtPAL's report and recnmeendati©sts for the implementation of the Information Systems component of the Miami Modern Police Police Dopartmvnt (hPrciraftvr sov'etiwes referred to as MMPD) Pro' raT!, and WHEREAS, the City Commission, by Resolution No. 74-457, passed on 13 June 1974, authorized the City Manager to enter into negotiations with the PRINCIPAL for the third phase of the Program; and WHEREAS, the City Commission, by Resolution No. 74-521, passed on 11 July 1974, authorized the City Manager to Enter into agreewent with the PRINCIPAL for the third phase of the Program, and; WHEREAS, the PRINCIPAL has performed and is performing the desired professional services in the areas of MMPD information system and headquarters protection system design, development, and implementation, which work is scheduled to continue through 15 October 1975, and; WHEREAS, the City Commission, by Resolution No. 75-626, passed and adopted on 17 July 197S, authorised the City Manager to enter into further negotiations with the PRINCIPAL to provide additional professional and technical services to assist during the final development of the MMPD Program until. approximately October, 1976, NOM, THEREFORE:, THE CITY AND THE PRUNCtE`AL for the considerations hereinafter set forth, agree and covenant, one unto the other, as foilowss _2- `SUPPORTIVE DOCUMENTS FOLLC'ts!►, SECTION I - C ,NERAL The PRINCIPAL hall provide the professional and technical services to nssist during the final development of the MMPD project as hereinafter set forth. SECTION II - DEFINITIONS Miami, Florida. A. CITY - is hereby defined as The City of B. CITY MANAGER - is hereby defined as The City Manager of The City of Miami, Florida. C. CHIEF OP POLICE - is hereby defined as The Chief of Police of The Department of Police of the City of Miami, Florida. D. PRINCIPAL - is hereby defined as Stanford Research Institute. E. PROJECT - is hereby defined as the concluding phase of the MMPD Program beginning approximately 16 October 197S, and lasting approximately 12 months until about 30 Sept. - ember 1976, to include the work detailed in Section Lit of this AGREEMENT. F. PROGRAM MANAGER - is hereby defined ss the employee of the CITY, appointed by the CITY MANAGER to repre- sent him, to coordinate for hint, and to advise bin on all aspects of the Mimi Modern Police Department Program. G. PURCHASING AGENT - is hereby defined as the CITY employee with the requisite knowledge and authority to pre.. pare Legally correct requests fur proposals for Roods and s.rvteos - 3- "SUPPORTIVE DOCUMENTS FCLLOW' s to be supplied to the CITY by contractors, and who can assist in the evaluation of the proposals received and the negotiations with the potential contractors prior to any CtTY acceptance of the proposals received. H. NORti - is hereby defined as the professional and technical services to be rendered or provided by the ?RM. CIPAL for the PROJECT. I. PHASE I - is hereby defined as the work which has been performed by the PRINCIPAL to complete his research and analysis, as presented in the first year report entitled "Miami Modern Police First Year Report." J. PHASE II - is hereby defined as the work performed by the PRINCIPAL, based on and guided by the findings in PHASE I, to further the study and development of MMPD Prograa. K. PHASE III - is hereby defined as the work performed by the PRINCIPAL and/or its agents to assist the CITY and the Miami Police Department in the final design re- finement, development of technical specifications, and assist- ance in implementing the technology and related systems that support the Miami Modern Police Department Progrsa. L. CONCLUDING PHASE - is hereby defined as the work to be performed by the PRINCIPAL to assist the CITY and the Miami Police Department during the transitional period while the new technical. systems are becoming operational. N. COSTS - is hereby defined as the actual costs incurred by the PRINCIPAL to render the services to the CITY which arc required by this AGREEMENT for the project. "SUPPORTIVE b' ,t..\ 1,i FALLOW„ P1 4 hereby defined as it of the costs. SECTION tit .. P OPERSIOtiAL SERVICES A. The PRINCIPAL shall provide and be fully responsible for the following p rofessional and technical ser- vices comprising the WORK. The CITY's review and approval of the WORK will relate only to overall compliance with general requirements of the PROJECT and whenever the ter® "Approval by the CITY" or "Acceptance by the CITY" or lake terms ars used in this AGREEMENT, the phraseology shall in no way relieve the PRINCIPAL from any duties or responsibilities under the terms of this AGREEMENT, nor from using the highest standards of professional services and practices. B. The objective of the PROJECT is to assist the Miami Police Department in making the transition to opera- tion of the technical systems needed to enable the present department to become a more modern department, through the WORK outlined below. C. During the life of this AGREEMENT. the PRINCIPAL. shall perform in a manner that assures continuity with its prior efforts during earlier phases. The role of the PRINCIPAL. is to advise and assist the Miami to/ice Department by planning. training. and testing in technical areas involving computer -assisted operations and functions, by providing on- call assistance to address problems that may arise during the period of the PROJECT, and by assessing the systems' effective- ness ns they begin initial operations until such time as the Miami Police Department no longer requires assistance by the PRINCIPAL. or until the PROJECT funds have been expended. The PRINCIPAL. agrees to use its best efforts to assist the CITY and the Mani Felice Department to accoapltsh the work "SUPPORTIVE IX CUL1ENTS L LOW' 1 outl.tned below. tts obligation will be deerzed +complete if the work is performed in accordance with ,high standards of scientific and professional skill and the appropriate level of effort has boon diligently applied. D. tnfnrmation System - The major portion of assistance to be provided by the PRtNCIPAL lies in the infor- mation system program area, and shall include support in two categories, an followst 1. The PRINCIPAL shall provide a pro- fessional staff member whose normal work location will be in an office supplied by the Police Department through 30 June 1976. This will assure raped response to requests for assistance from the Department's Information System Development Manager. The allocation of this staff memb-r's time to various tasks will be as mutually agreed with the MMPD PROGRAM MANAGER. It is envisioned that these tasks will include such activities ast • Reviewing the MPD staff's design and implementation of computer programs and systems. • Assisting in debugging programs • Assisting in preparation of requests for proposals for additional hardware and software and in evalua- tion of proposals. • Assistance in installation sod aeceptaac• testing of procured systems. • Developing and carrying out pertinent traiaLog programs. • Assisting it planning for and movement to new building. • Reviewing ongoing plans for further information systems development. 2. Upon the request of the trp PROGRAM MANAGER for additional supports the PRINCIPAL shall provide appropriately skilled personnel to augment the on -site effort "SUPPORTIVE DOCUMENTS FOLLOW" s on a task basis. The not of effort to be provided for each augmentation will be mut►a11y agreed upon by the PRtNCtPAL'a Project Mnnnget And the MMPD PROGRAM MANAGER prior to initia tion of such task. E. Protection System - The PRtNC1PAL shall provide, upon request of the MMPD PROGRAM MANAGER, appropriately skilled personnel to address problems arising during instal- lation, testing, or initial operation of the protection system of the new headquarters facility. Tasks in this category ate expected to include such actions as: • Assisting in designing and preparing a protection system operations and procedures manual for the security control center operators, and instructional materials for other MMPD personnel. • Assisting in developing training courses for. MMPO personnel on security policies and procedures. • Assisting in development plans for bringing the system into operational status without disrupting normal departmental functions and police operations. • Assisting in developing procedures and programs for evaluating protection system performance. • Inspection of key system elements during fabrication and testing. • Reviewing vendor performance testing plans, and assisting is evaluation of performance tests. • Reviewing and evaluating various documents that the vendor is requited to submit to the Department. Any task in this program area shalt be performed only upon the request of the MMPD PROGRAM MANAGER, and the effort to be expended on each task will be as mutually agreed upon in advance by the MMPD PROGRAM MANAGER and the PRINCIPAL's Project Manager. "SUPPORTIVE DOCUMENTS FCA:u.ijW" Other Activities 1. Within the limits► of available funding, the PRINCIPAL shall provide other professional assistance within its capabilities in response to requests initiated by the MMPD PROGRAM MANAGER. 2. General project management and sup- port functions, including periodic report preparation and submis- sion, as specified in Section III. K., will be routinely performed by the PRINCIPAL throughout the contract period. C. The PRINCIPAL shall submit all reports to the CITY MANAGER. No public releases shall be made by the PRINCIPAL. When such releases are deemed necessary, such infor- mation shall be prepared by the PRINCIPAL and submitted to the CITY MANAGER for his approval and release by the CITY. H. The PRINCIPAL shall designate a Project Manager and other principal individuals associated with the PROJECT. The PRINCIPAL shall furnish the CITY with an official list of all sub -contractors, The list shall include the firm name, and the name and title of key individuals of each sub- contractor so employed. I. The PRINCIPAL shalt be available, en a reasonable baste, to the CITY to make presentations to the City Commission, news media and the public as such need is determined by the CITY MANAGER. J. The PRINCIPAL shalt prepare technical reports, specifications, and documents to' the CITY as 'squired "SUPPORTIVE DOCU . ENTS N in the performance of work. K. The. PRtNCtt'AL shall submit to the CtTY MANAGER one week subsequent to the end of each foul -week accounting period, a letter progress report, keyed to the schedule of events and tasks, that describes the activities performed during; the period, the problems encountered and/or anticipated, and the actions on the part of the PRINCIPAL or the CITY needed to ensure continued progress during ensuing periods. The final report, to be submitted in draft form for review prior to its submission, will consist of a summarised version of the contents of the letter progress reports together with such comments and recommendations for future progress of the MMPD program as the PRINCIPAL considers to be appropriate. SECTION IV - CLTY'S SERVICES AND RESPONStUtLtTIES A. The CITY shall make available a PROGRAM MANAGER to provide An official point of contact for the PRINCIPAL and the CITY MANAGER. The PROGRAM MANAGER shall accept all reports for transmittal to the CLTY MANAGER prepared by the PRINCIPAL. The PROGRAM MANAGER shall provide guidance to the PRINCIPAL on matters involving protocol, CITY policy, and CITY procedures. The PROGRAM MANAGER shall monitor aad coordinate the WORK progress of the PRINCIPAL and advise the CITY MANAGER of his findings from time to time. Conflicts of schedules between CITY events and the PRINCIPAL'S WORK events vill be referred to the PROGRAM MANAGER for resolution. S. The CITY shall make available to the PRIM- CIPAL the services of a CITY PURCHASING AGENT to prepare those written documents that are required by the CITY to accompany requests for goods and services that are issued as a result of WORK performed by the PRINCIPAL. The PURCHASING AGU1' shall assemble any t•choica), specifications prepared by the PRINCIPAL together vttb the required CITY documents and prepare the tor- oa! solicitations for approval and release by the CITY MANAGER "SUPPORTIVE DOCUMENTS F,' ‚OW" to potential vend re. The PURCHAS1NC ACt T will act AS the focal point by the PRINCIPAL in preparing evaluations and recommendations concerning the bide for the CITY MANAGER. c:r the receipt of format bids and shall be assisted C. The CITY will make available to the PIN• CIPLR for his review, analysis, and compilation, ell records, ordinances, police atstistics, and related data applicable to the PROJECT. D. The CITY will furnish the PRtNCIPAL with the following services and information from existing CITY records and CITY files, such as, but not limited to the following: 1. the CITY MANAGER shall make avail- able for inspection the CITY governmental records. 2. Aerial photo maps at a scale of 100 feet per inch for the entire CITY of Miami, taken in 1969, are available in the Department of Police. 3. The CITY will provide such services as personnel for liaison at City Mall and Police Headquarters, space, furnishings, and telephone service in Police Headquarters for office space as may be required, as yell as police records of surrounding cocmunitte►s and municipal court records if obtainable. 6. The CITY will sake available to the PRINCIPAL, personnel of the CITY, particularly of the Police Department, to advise and assist the PRINCIPAL to the PROJECT as approved by the CITY MANAGER. The number of CITY personnel so assigned, will be determined solely by the CITY MANAGER. - 1o - • r 1 t ' ?l ' M • a •i to eten vendors. The PURC1{AS LNG AGENT will At.t na th foeal point for the receipt of formal bids and ahall be etsistod by the PRINCIPAL in preparing evaluations And mendati©ns concerning the bids for the CITY MANAGER. C. The CITY will make available to the PRIN- CIPLE for his review, analysis, and compilation, all records, ordinances, police statistics, and related data applicable to the PROJECT. D. The CITY will furnish the PRLNCIPAL with the following services and information from existing CITY records and CITY files, such as, but not limited to the following: 1. the CITY MANAGER shall make avail- able for inspection the CITY governmental records. 2. Aerial photo maps at a scale of 100 feet per inch for the entire CITY of Miami, taken in 1969. are available in the Department of Police. 3. The CITY will provide such services as personnel for liaison at City Hall and Police Headquarters, space, furnishings, and telephone service is Police Headquarters for office space as may be required, as yell as police records of surrounding come cities and municipal court records it obtainable. 4. The CITY will make available to the PRINCIPAL, personnel of the CITY. particularly of the Police Department. to advise and assist the PRINCIPAL in the PROJECT as approved by the CITY MANAGER. The number of CITY personnel so assigned. will be determined solely by the CITY MANAGER. 10- T ION V m CO PENSA 'toN FOR MERVIGRS WEST have been satisfied. For the professional and technical cervices pro• vided by the PRtNCtPAL to the CITY for the PROJECT, the CITY agrees to pay to the PRINCIPAL the costs as heretofore defined incurred by the PRINCIPAL, plus a fee of 72 of such costs. The total sum, however, which the CITY is obligated to pay to the PRINCIPAL for the period from 16 October 1975 to 30 September 1976 shall not exceed $7S,000, and the CITY is not obligated to reimburse the PRINCIPAL. in excess of said amount for such period. In the event that the CITY desires to extend the contract period beyond 30 September 1976, the CITY agrees to reimburse the PRINCIPAL for costs incurred in additional months, not to exceed three months, during which cervices costing up to $6,000 per month including the 7X fee, are provided by the PRINCIPAL, in response to requests initiated by the CITY. The CITY will make a partial payment to the PRINCIPAL in accordance with the following schedule for all authorised WORK pertaining directly to this PROJECT performed during the previous period as follows: A. The PRINCIPAL shalt submit at the end of every four -week period, duty certified Invoices in triplicate to the CITY MANAGER. Invoices shall cover charges recorded since the effective date of the preceding invoice plus the fee accrued to such charges. The final invoice shalt be paid upon delivery of the letter report covering the final work period of the PROJECT. It iv incumbent upon the PRINCIPAL to insure that all outstanding costs have been included with the final invoice suhntssioa. With the subaatssion of the final invoice, or on terntuatton, tbo PRINCIPAL. shall •aka available to the CITY sworn certification that all costa relating to thisAGREE- . DOCUiVIDITS FO 1QW" -11- • In the ,.vent thr, CITY should request pro- fengion.al services beyond those contemplated by SECTION II/ of thin AGREEMENT, the PRINCIPAL will notify the CITY as to the effect and cot of such extra work. The CITY and the PRINCIPAL shall then enter into discussions, and when the CITY and the PRINCIPAL err, agreed, appropriate changes wilt be made in this AGREEMENT. SECTION VI - TERMINATION OF AGREEMENT The CITY shall have the right to terminate this AGREEMENT upon thirty (30) days written notice to the PRINCIPAL, and all WORK shall immediately cease upon the PROJECT, and all consultants and sub -contractors shall immediately terminate their services. In the event of such termination, the PRINCIPAL shall use due di) tgPuce tc reduce ail c►peratine Cos.ift to a minimum. However, as a maximum, the CITY shall be responsible for continuing salaries, support costs, and a prorate of fee for the thirty (30) day period, together with such other expenses necessarily incurred by the PRINCIPAL in closing out its Miami operations. In the event of termination, all documents. plans, yodels, etc., as set forth to SECTION IX shall become the property of the CITY. The PRINCIPAL will be responsible for all the work of his own organization, and of his Consultants or Associates. Nothing contained in this AGREEMENT shall create any contractual relation between any of the specialists working for the PRINCIPAL and the CITY. It shall be understood that the PRINCIPAL is in no way relieved of any responsibility under the terms of this AGREEMENT by virtue of any other professional who may associate with him in performing the VORR, -12 "SUPPORTIVE' DCC' •. !. TENT SECT/ON VII - PRINCIPAL'S S ECIALISTS A. Thr PRINCIPAL shall c defnied to be an indepen- dent contractor and not an atlent or employee of the CITY, and shall. not attain any rights or benefits under the Civil Service or Pension ordinances of ,he CITY, or any rights generally afforded classified or unclassified employees: further PRINCIPAL'S specialists shall not be deemed to be entitled to Florida Workmen's Compensation benefits as an employee of the CITY: the CITY shall exercise no control over the manner or means whereby the services of the PRINCIPAL'S sper'inlists are performed, except as to the ultimate accomplishment of the objective as herein set forth.. tr, folk ON 7:1:4%. !Z. e.r ‘4,0 t, if iiP FOLLOW" ITtON Vtt - PRINCtAL SPEC tA I#STS B. The PRINCtPAt proposes to have the following key speetaltsta from his organization perform the services indicated: Title of Post ion PRi1JECT SUPERVISOR PROJECT MANAGER PROJECT LEADER INFORMATION SYSTEMS RESIDENT INFORMATION SYSTEMS SPECIALIST SECURITY ';YST'MS “NAI.Y`;T 5�ectati s_t Dr. I. J. Weinstein Stanford Research institute Menlo Park, California Dr. A. W. Wiegand Stanford Research Institute Menlo Park, California J. Stalik Stanford Research institute Menlo Park, California L. J. Chaitin Stanford Research Institute Miami, Florida W, U. Tiffany Stanford Research Institute Menlo Park, California The PRINCIPAL reserves the right to make, subject to the approval of the CITY, substitution of specialists of equal competence, should this be necessary. SECTION VIII - SCHEDULE OF WORK The PRINCIPAL agrees to execute the professional and technical services promptly and diligently and in strict conformance with the AGREEMENT. A. All WORK on the PROJECT proposed through this AGREEMENT will be completed and all written reports and exhibits delivered to the CITY within one month subsequent to the PROJECT termination date. R. The PKINCii'AL. agrees that all information obtained through WORK on the PROJECT shall he made available to tls.• CITY at Any tine, subject to the terms and conditions -l1- 'SUPPORTIVE DCCUMENTS FOLLOW+ of this AGKEEMt NT, and that the PRINCIPAL will communicate promptly And withdttt rcqueat all information which it deems pertinent to the PROJECT as it prvgtesseg. C. The CITY shall make available such services (as provided in this AGREEMENT), records, and personnel in A timely manner that will allow the PRINCIPAL, to perform the PROJECT within the time constraints of this AGREEMENT. This PRINCIPAL shall make such requests for these support Activities of the CITY MANAGER of the CITY and during the CITY's standard working hours. SECTION IX - OWNERSHIP OP DOCUMENTS All tracings, plans, drawings, specifications, field books, survey information maps, reports, and other data developed as a result of this AGREEMENT shall be delivered to the CITY by the PRINCIPAL and shall become the property of the CITY without restriction or limitation on their use. However, in the event the CITY intends to die- tribute formal reports prepared by the PRINCIPAL, such reports will be distributed in their entirety. If such reports purport to be sumoarisatioos or abridgments of the PRINCIPAL'S WORK, then the PRINCIPAL shell have the right to review and to submit its comments to the CITY prior to distribution. The PRINCIPAL agrees it will not publish or make known to others the results of said research investigation or information obtained therefrom without approval in writing from the CITY. -li- 4.•� .a : ... DOC :.: E ` TS SECTION X - ANAfU fw ACREI:,1ENT The PRINCIPAL warrants that he has trot employed or retained .any cormp:inv or persons to solicit or secure this AGREEMENT and that he has not maid or agreed to pay any company or person any fee, commission, percentage, brokerage fee, or gifts of any other consideration contingent upon or resulting from the award of making, this AGREEMENT. The PRINCIPAL also warrants that to the best of his knowledge and belief no commissioner, mayor, or other officer or employee of the CITY is interested, directly or indirectly, in the profits or emoluments of this AGREEMENT or the job, work or services for the CITY in connection with the AGREEMENT or construction of this PROJECT. The PRINCIPAL is cognizant of and will comply with the conflict of interest ordinances of Dade County, Florida and the City of Miami, Florida. SECTION XI - EXTENT OF AGREEMENT This AGREEMENT represents the entice and inte- grated AGREEMENT between the CITY and the PRINCIPAL and super- sedes all prior negotiations. representations or agreements, either written or oral. This AGREEMENT may be amended only by written instrument signed by both the CITY and the PRINCIPAL. SECTION XTI - SUCCESSORS AND ASSIGNS I'he PRINCIPAL shalt make no assignment or transfer of this AGREEMENT or sublet, assign, or transfuc any part of the WOKK under this AGREEMENT without the written consent of the CITY. 'Phis AGREEMENT ahn!t be binding upon tha parttea hereto, thvt r betr€:, excecutors, legal representatives. successors. and nshii;ut:. -L S- !WTI i XIII AUDtT 1liGtl `S The CITY reserves the right to audit the records of the PRINCIPAL at any time during the prosecution of this AGREEMENT and for a period of one year after final p►yment is made under this AGREEMENT. SECTION XIV - INSURANCE AND tNDEMN1FICATION The PRINCIPAL shall not commence WORK on this AGREEMENT until he has obtained all insurance required under this Section and such insurance has been approved by the CITY. The PRINCIPAL shall indemnify and save the CITY harmless from any and all claims, liability, losses and causes of actions wt,i, h :risv {;kit of the PRlNCII L's opetation of this AGREEMENT and shall pay all claims and losses of any nature whatsoever in connection therewith and shall defend all suits, in the name of the CITY when applicable, and shall pay all costs and judgments which may issue thereon. The PRINCIPAL shall maintain during the term of this AGREEMENT the following insurances A. Public Liability Insurance in amounts no teas than $100,000 per person and $300,000 per accident for bodily injury and $25.000 per accident for property damage. I. Automobile Liability Insurance covering all owned, non -owned and hired vehicles in amounts as indicated in Paragraph A above. C. Professional Liability Ia:jurence covering all liability Arising out of the term:: of this AGREEMENT. -16 "SUPPORTIVE DOCUMENTS FOLLOW b. The CITY shall be named insured under the policies of insurance required in the abovtparagraphs A And $ to any WORK performed under this AGREEMENT. Such policies are identified and attached hereto as Exhibit A to this AGREE$EKT. The insurance coverage required shall include those classifications, as listed in standard liability insurance manuals, which most nearly reflect the operations of the PRINCIPAL. All insurance policies shall be issued by companies authorized to do business under the laws of they State of Florida. The PRINCIPAL shall furnish certificates of insurance to the CITY prior to the commencement of operations, which certificates shall clearly indicate that the PRINCIPAL has obtained insurance in the type, amount and classifications as required for strict compliance with this Section and that no material change or cancellation of the insurance shall be effective without thirty (30) days prior written notice to the CITY. Compliance with the foresoins requirements shall not relieve PRINCIPAL of his liability and obligations under this Section or under any other ',cottons of this AGREEMENT. SECTION XV - RIGHT OF DECISIONS A11 services shall be performed by the PRINCIPAL as required by this AGREEMENT. The CHIEF OF POLICE shalt decide all questions. difficulties, and disputes of whatever stature which may arise under or by reason of this AGREEMENT, the pro- secutlunu and fulfillment of the services hereunder, and the character, quality, amount, and value thereof, and the CHIEF 1 " UPPORT{'Pv'E DOCUMENTS OF POLICE' dee'sinns upon claims, questions of fact, and disputes shall be conc1ustve and binding upon the parties hereto, unless such determination is considered arbitrary or unreasonable. In the event that the PRINCIPAL does not concur in thr judgement of the CHIEF OF POLICE as to any decision made by him, the PRINCIPAL shall present his written objections to the CITY MANAGER of the CITY, with a copy to the CHIEF OF POLICE, and the PR1NCIPAt, shall abide by the decision of the CITY MANAGER of the CITY. SECTION XVI _ CHANCE, MODIFICATION OR AMENDMENT TO ACREEMENT This AGREEMENT shall constitute the entire AGREEMENT between the parties and unless any change, modifica- tion, or amendment to this AGREEMENT is in writing, properly executed, and signed by all parties, it shall not be considered to have any validity. SECTION XVII - CONSTRUCTLON OF AGREEMENT The parties hereto agree that this AGREEMENT shall be construed and enforced according to the lays, statutes end case law of the State of Florida. The CITY, pursuant to Resolution No. 75- shall pay the PRINCIPAL. for such professional and technical services as described in the foregoing! A total cost not to exceed ninety -throe thousand dollars ($93,000); which is the total sum of the basic contractual amount of 975,000 plus up to $18,000 for three additional months of support provided subsequent to 30 September 1976. -18- Ttr, rme rim • v TLON !Witt ExECur i It is hereby understood by St.7nfnrd Research Institute that the signatures required on this instrument are that of the president and secretary of said corporation and that if any other officer signs said agreement, it shall be accompanied by a resolution from the board of directors of the corporation authorizing said inctivictua1 to execute this AGREEMENT on behalf of said corporation. IN WITNESS WHEREOF, the parties hereto have, through their corporate officials, executed this AGREEMENT the day and year first above written. STANFORD RESEARCH INSTITUTE (a non-profit corporation of State of Cal i fotni a) By: Attest: Charles A. Anderson President and Chief Executive Officer (Secretary) THE CITY OF MIAML (a Municipal corporation of the State of Florida) Sy: (SEA[.) Attest: City Manager City Clerk APPROVED AS TO FORM AND CORRECTNESS City Attorney APPROVED AS TO CONTENT Chief, Department of Police -19- "SUPPORTIVE DOCUMENTS FOLIO CERTIFICATE AS TORPORATE PRINCIPAL ti Geoffrey Steel, certtty that 1 no the Secretary of Stanford Research innti.tute; that (Marius A. Anderson who P i;;ncd this AGREEMENT on behalf of the corporation was then President and Exectitive Officer of said corporation; that i know this signature, and his signature thereto is genuine; and that said AGREENENT Was duly signed, sealed and attested for and in behalf of said corp orati n by authority of its governing body. Secretary (CORPORATE S EA t. )