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Home My WebLink AboutBack-Up DocumentsARDURRA CONSULTANT WORK ORDER PROPOSAL Date: September 9, 2025 Bethania Vergel, PE WASD Utility Coordinator Miami -Dade Water and Sewer Department Utility Engineering - Pipeline Division 3071 SW 38th Avenue Miami, Florida 33133 MIAM MIAMI-DADE aiuulErr MO WATER AND SEWER DEPARTMENT Date: 9/11/2025 Project ID* 20320 - B-233606 ACCEPTED ❑ NOT ACCEPTED Review By: Vicky Lozada, PM Reference: Replacement of Small Water Main within the City of Miami 8th St Project City of Miami Project 40-B-233606 WASD Project PCTS No. 20320 (JPA with MD WASD) Dear Ms. Vergel: Reference: Ardurra Group, Inc. (Ardurra) proposes to provide the services identified below for the project entitled "Replacement of Small Water Main within the City of Miami 8th St Project", pursuant to its Professional Service Agreement with the City of Miami for Civil Engineering Services for Citywide Flood Mitigation Improvements (RFQ 23-24- 004), dated November 17, 2023. This Scope of Work was added to the original contract for professional engineering services for: 1. Design the installation of approximately 6,030 LF of new 8-inch DIP WM and 1,730 of 12-inch DIP WM (7,760 LF total) with new services and fire hydrants within the 8th Street Neighborhood. per WASD standards and specs. The project also requires coordination between Miami -Dade Water and Sewer Department (M-D WASD) and the City of Miami to install the proposed Water Mains during the proposed improvements in that area (Project B-233606). The services proposed under this scope includes design, construction documents, permitting, procurement support, and limited construction support services, which include the Final Certification for placement the new water main into operation. 1 SUMMARY OF PROPOSAL FOR ENGINEERING SERVICES MDC # - PCTS 20320 and Cit of Miami B#: B-233606 PCTS — 20320 City of Miami B#: B-233606 Project Name: Replacement of Small Water Main within the City of Miami 8th St Project Contract No./TA No.: B#: B-233606 WASD Project Manager: Vicky Lozada, PM Date: 09/09/2025 1. SCOPE OF SERVICES This Scope of Work is for professional services to the Miami -Dade Water and Sewer Department (DEPARTMENT) associated with the design new small diameter water mains via City of Miami JPA B233606. Ardurra will design and prepare bid documents for approximately 7,760 LF linear feet of 8-Inch and 12-Inch diameter water main including connections to the existing water main. The design also includes air release valves, and isolation plug valves along the corridor. 2. SCHEDULE Proposed Schedule includes the following activities indicated below: Task No. Description Weeks Anticipated Completion Date 1.1 Topographic Survey 4 Mon 10/13/25 2.1 30% Design Submittal 16 Mon 2/2/26 2.2 60% Design Submittal 20 Mon 6/22/26 2 3 90% Design Submittal 10 Mon 9/21/26 2.4 Permit Package 16 Mon 1/11/27 2.5 100% Design Submittal 8 Mon 3/8/27 3.0 Procurement Support Services 24 Mon 8/23/27 4.0 Construction Support Services 73 Mon 3/26/29 This schedule assumes a three-week comment period for deliverables, beginning the first business day after the submittal of each deliverable. One week after the comment period commences, a design review workshop will be held with all applicable WASD stakeholders. The consultant will conduct the workshop(s) and will schedule workshop(s) at the commencement of the task to hold a date for each workshop. Once comments are received and addressed, the consultant will compile a comment log for the deliverable. The log shall include a summary of the comment, the individual providing the comment, and the design team's response to the comment. 3. DELIVERABLES Deliverable generally consists of Plans, Technical Specifications, Permit Applications, Opinion of Probable Cost and Schedule of Values, Bid Phase Assistance, and Monthly Status Reports. 4. SCHEDULE OF FEES A detailed Schedule of Fees worksheet is included in Attachment A; a summary of the Schedule of Fees is presented herein: Task Description Total Fee 1.1 Topographic Survey $14,454.62 2 1 30% Design Submittal $89,404.10 2 2 60% Design Submittal $94,628.45 2.3 90% Design Submittal $67,806.64 2.4 Permit Package $14,493.04 2.5 100% Design Submittal & Bid Set $18,173.43 3.0 Procurement Support Services $14,895.85 4.0 Construction Support Services $62,509.50 SUB -TOTAL TASK AUTHORIZATION $376,365.63 Design Contingency/Optional Services, NTE — Contingency Allowance $36,191.10 TOTAL TASK AUTHORIZATION $412,556.74 5 COMPENSATION The services described above will be compensated in accordance with PCTS 20320 as a Lump Sum fee of $376,365.63. The total not -to - exceed (NTE) value of this Task Authorization is $412,556.74, inclusive of allowance and reimbursable costs. Additional services not specifically included in this scope of services will constitute a task revision which will require Department approval from Department. A monthly invoice will be substantiated with written status reports and the estimated completion percentage for each task. 6. ANTICIPATED REVISIONS N/A ARDURRA SCOPE OF SERVICES: TASK 1 — Surveying Task 1.1 Survey Services Ardurra will prepare Boundary and Topographic Surveys including the full width right-of-way for roadway intersections with 100 feet of coverage in each direction identified on the attached Exhibit "A" marked in purple boxes. These additional areas will be added to the survey data collected within the areas highlighted in yellow on Exhibit "B". Ardurra will establish existing right-of-way boundaries based on location of field evidence together with record information. Permanent monuments will be set at block corners where no monuments were observed and Permanent Control Points (PCP's) will be set on centerline at points of intersection, points of curvature, and Points of tangency, as identified by the Surveys. Horizontal coordinates will be shown relative to Florida State Plane Coordinates, NAD83/2011, based on existing published survey control points, observed at the time of the field survey. The Surveys will include location of above ground improvements and trees 4 inches in diameter and larger within and up to 15 feet beyond the existing right-of-way boundaries. Gravity Sanitary and Storm drainage structures will be located and identified with elevations at top of rim/grate, bottom of structure, and pipe inverts identified with pipe diameter and material where accessible from the surface. Elevations shown on the survey will be relative to the North American Vertical Datum of 1988 (NAVD88). The method of conversion of elevations to NGVD29 Datum will be noted on the survey if required. Primary benchmarks will be located, verified, and used for primary vertical control as necessary to establish secondary vertical survey benchmarks within the project areas. Additional Survey includes approximately 2100 LF of ROW at 9 intersections. Deliverables ■ Updated Topographic Boundary Survey TASK 2 — Engineering Design Services Engineering design services include the following activities: General Project Management related activities for Design • Attendance to Kickoff meeting and preparation of draft and final Meeting Minutes. • Site/Field visits • Utility Coordination as this project will impact the Public Right of Way • Coordination with recent and future projects that share this Public Right of Way to avoid conflicts and repetitious construction. • Gather and review background information and as-builts pertinent to existing utilities in the Public Right- of -Way • Review and verification of all information provided by the Department • Identification of Utility Conflicts and Documented Information on the Monthly Utility / Agency / Municipality Tracking Sheet with corresponding backup Information. Sunshine 811 Design Ticket should be provided as backup. • Identification of Municipal Jurisdiction's Special Requirements. • Gather and review background information and as-built's. • Investigate and develop index and mapping of potential contamination sites. • Develop Construction Documents: Plans, Specs and Engineer's Opinion of Probable Costs. • Schedule and attend to review workshops with MD-WASD and other stakeholders. 2 �V ARDURRA • Maintenance of Traffic (MOT) will be provided by the Flood Mitigation Improvements Project B- 233606. However minor adjustment to the MOT may be necessary for the installation of the water main. • Project Schedule Update in Microsoft Project • Development of Complete Engineering Plans • Preliminary Opinion of Probable Construction Cost • Contract and Bid Documents (Front -End Documents and Construction Specifications) • Specification will follow MD WASD format applicable to this project type and pertinent to MCC 7040/7360 requirements. • Prepare and submit progress drawings and documents for the City of Miami and M-D WASD review and approval. These submittals are divided in sub -tasks and includes the following deliverables: Task 2.1 30% Design Submittal 30% Design Deliverables: • Submittal will be electronic using MD WASD E-Builder Platform. In addition, and as requested Ardurra will provide: • One (1) copy of 24" x 36" Design Plans (Scale 1":40'). • One (1) copy of technical specification's table of content. • One (1) copy of preliminary Opinion of Probable Construction Cost. One (1) copy of the Utility/Agency/Municipality Tracking Matrix • CD or Memory Stick with design drawings in Auto Cad and pdf format, specs in word, excel and pdf format, and draft and final meeting minutes. • ARDURRA will schedule a Design Review Workshop with MD WASD PM and Stakeholders to discuss all review comments of the 30% Submittal. Task 2.2 60% Design Submittal 60% Design Deliverables: • Submittal will be electronic using MD WASD E-Builder Platform. In addition, and as requested Ardurra will provide: • One (1) copy of 24" x 36" Design Plans and Profiles (Scale 1":40'). • One (1) copy of technical specification. • One (1) copy of preliminary Opinion of Probable Construction Cost. • One (1) copy of the Utility/Agency/Municipality Tracking Matrix • CD or Memory Stick with design drawings in Auto Cad and pdf format, specs in word, excel and pdf format, and draft and final meeting minutes. • Ardurra will schedule a Design Review Workshop with MD WASD PM and Stakeholders to discuss all review comments of the 60% Submittal. Task 2.3 90% Design Submittal 90% Design Deliverables: • Submittal will be electronic using MD WASD E-Builder Platform. In addition, and as requested ARDURRA will provide: • One (1) copy of 24" x 36" Design Plans and Profiles (Scale 1":40'). • One (1) copy of technical specifications. • One (1) copy of preliminary Opinion of Probable Construction Cost. 3 /\\V ARDURRA • One (1) copy of the Utility/Agency/Municipality Tracking Matrix • CD or Memory Stick with design drawings in Auto Cad and pdf format, specs in word, excel and pdf format, and draft and final meeting minutes. • Ardurra will schedule a Design Review Workshop with MD WASD PM and Stakeholders to discuss all review comments of the 90% Submittal. Task 2.4 Permit Services includes: • Submittal will be electronic using MD WASD E-Builder Platform. In addition, and as required by the permitting agencies ARDURRA will provide: • One (1) copy of Design Plans and Profiles (Scale 1":40'), signed and sealed. • One (1) copy of technical specifications, signed and sealed. • Completed permit applications for each agency signed and sealed by ARDURRA's Engineer of Record (EOR) • Tracking and response to RFIs from permitting agencies • Tracking sheet with dates of submittal of each application and approval or comments from the corresponding agency. The following agencies have been identified as having jurisdiction for this project: Miami -Dade County Public Works ✓ Miami -Dade County RER Water ✓ City of Miami Fire Department ✓ Florida health Department ✓ City of Miami Publics Works Department Task 2.5 100% Design Submittal 100% Design Deliverables: • Submittal will be electronic using MD WASD E-Builder Platform. In addition, and as requested Ardurra will provide: • Five (5) copies of 24" x 36" Approved Design Plans (Scale 1":40') • Five (5) copies of technical specifications, one original (not bound) • Two (2) copies of the Final Opinion of Probable Construction Cost, • CD or Memory Stick with design drawings in Auto Cad and pdf format, specs in word, excel and pdf format, and draft and final meeting minutes. TASK 3.0 — Procurement Support Services a. Coordinate and respond to questions and issue addenda b. Prepare for and attend a Pre -bid project briefing c. Provide technical support to WASD PM during preparation of recommendation for apparent low bidder d. Provide input and assistance during contract award process. TASK 4.0 — Construction Support Services a. Attend pre -construction meeting b. Shop drawing review 4 ARDURRA c. Respond to ten (10) RFI's d. Assist in field changes via response to RFIs e. Review and recommend approval up to ten (10) change order requests. f. Request and review WASD CM/Inspector Construction progress reports with pictures and any relevant information pertaining to the project to certify the project. g. Conduct site visits to certify the project to observe on -going construction and any test that are necessary for pipe certification, up to one (1) two (2) hours visit per week. As the Engineer of record, provide sign and seal permit applications for Project's Certification of Construction forms per Florida Department of health requirements for acceptance to placement of water main in operation. h. Review project record drawings (As -Built) i. Final Certification of the Project. j. Project Close -Out Support: ARDURRA will assist MDWASD with project Close -Out activities. Deliverables: V Review comments/certification of as-builts ✓ Project Certification Forms GENERAL REQUIREMENTS • The guidelines are mainly for Design -Bid -Build method projects. Design -Build projects, JPA, MOU/MAU projects and In-house construction projects may have different requirements. All submittal documents shall be in PDF and original electronic file formats, such as Microsoft Word, Excel and Microsoft Project, AutoCAD Drawing. All electronic files shall have meaningful names and saved on one (1) CD or USB drive. • Tasks may be various by names or numbers, but Tasks should be associated to Project Schedules and be measurable. • The Proposal total fee should be within a reasonable range for similar project costs. • Design consultants shall follow the current WASD Standards and Details posted on the internet: http://www.miamidade.gov/water/design-construction-standards.asp ASSUMPTIONS/CLARIFICATIONS The following assumptions/exclusions were made during preparation of the proposed Scope of Work and Fee Proposal and are included below for clarification: 1. Topographic survey will be completed on FL State Plane Coordinate System, East Zone, NAD83 and provided in electronic format compatible with AutoCAD 2017. Conversion equation to NGVD will be included on each drawing sheet (Topographic Survey will comply with MD- WASD requirements) 2. All drawings will be compatible with AutoCAD 2017. 3. WASD and/or the City of Miami will prepare and provide to Design Consultant complete front-end General Specifications, specifically project Bidding and Contracting Requirements. 4. Public involvement services are not required to be provided by the Design Consultant. 5. Permit fees shall be paid by WASD. 6. It is anticipated that trenchless technologies design will not be required for this project 7. Plans scale will be 1:40. Scale change is not included on this proposal 8. Project limits and pipeline size will be as specified in this project scope of work 9. Traffic studies will not be performed by Ardurra 10. WASD will confirm standard technical specifications 11. WASD will notify Ardurra one week in advance of any meetings 12. Ardurra is not responsible for delays during permitting process caused by permitting agencies reviews 13. WASD will confirm CAD Standards 14. Requested information being made available by WASD 5 ARDURRA 15. WASD will assist Ardurra in performing private property coordination with Property Owners for site visits 16. Ardurra will not perform CLR work for this project 17. Ardurra will not perform coordination with property owners/residents 18. Ardurra will not perform individual private property site visits 19. Construction management and inspection services will be performed by Others 20. Ardurra will only review WASD's hydraulic modeling results and will not prepare or submit separate models 21. WASD personnel being available for meetings 22. Attendance of the Design Consultant at regularly scheduled construction meetings will be limited to design clarifications and RFIs as needed 23. Fire hydrant details will be shown for major conflicts as detected per utility as-builts obtained 6 / ` / ARDURRA SCHEDULE OF WORK — TIME OF PERFORMANCE Consultant shall submit the Deliverables and perform the Work as depicted in the tables below Task or Activity ID # Task Name and/or Activity Description Duration (weeks Projected Start Date Projected Finish Date* 1.1 Topographical Survey 4 NTP NTP + 4 weeks 2.1 30% Design Submittal. 12 NTP + 4 weeks NTP + 16 weeks Allocated Review time for City of Miami and WASD review of 30% Submittal 3 NTP + 16 weeks NTP + 19 weeks Provide Responses to provided 30% Comments 1 NTP + 19 weeks NTP + 20 weeks 2.2 60% Design Submittal 16 NTP + 20 weeks NTP + 36 days Allocated Review time for City of Miami and WASD review of 60% Submittal 3 NTP + 36 weeks NTP + 39 weeks Provide Responses to provided 60% Comments 1 NTP + 39 weeks NTP + 40 weeks 2.3 90% Design Submittal 6 NTP + 40 weeks NTP + 46 weeks Allocated Review time for City of Miami and WASD review of 90% Submittal 3 NTP + 49 weeks NTP + 52 weeks Provide Responses to provided 90% Comments 1 NTP + 52 weeks NTP + 53 weeks 2.4 Permit Package 2 NTP + 53 weeks NTP + 55 weeks Allocated Review time for Agencies Review and Approval 12 NTP + 55 weeks NTP + 67 weeks Obtain all permits 2 NTP + 67 weeks NTP + 69 weeks 2.5 100% Design Submittal 4 NTP + 69 weeks NTP + 73 weeks Allocated Review time for City of Miami and WASD review of 100% Submittal 3 NTP + 73 weeks NTP + 76 weeks Provide Responses to provided 100% Comments 1 NTP + 76 weeks NTP + 77 weeks 3.0 Procurement Support Services 24 NTP + 77 weeks NTP + 101 weeks 4.0 Construction Support Services 73 During Construction • An updated schedule, indicating actual delivery dates, based on the listed durations, will be provided to WASD upon receipt of NTP. The above durations include 4 weeks duration for review time by WASD between each submittal. • Project schedule assumes a three-week comment period for deliverables, beginning the first business day after the submittal of each deliverable. One week after the comment period commences, a design review workshop will be held with all applicable WASD stakeholders. The consultant will conduct the workshop(s) and will schedule workshop(s) at the commencement of the task to hold a date for each providing the comment, and the design team's response to the comment. The design and permitting completion schedule is anticipated to be seventy-six (76) weeks from Notice to Proceed as identified in the Schedule of Deliverables table above. This schedule assumes a three-week comment period for deliverables, beginning the first business day after the submittal of each deliverable. One week after the comment period commences, a design review workshop will be held with all applicable WASD stakeholders. The consultant will conduct the workshop(s) and will schedule workshop(s) at the commencement of the task to hold a date for each workshop. Once comments are received and addressed, the consultant will compile a comment log for the deliverable. The log shall include a summary of the comment, the individual providing the comment, and the design team's response to the comment. 7 ARDURRA COMPENSATION Consultant shall perform the Work detailed in this Proposal for a Total Lump Sum fee of Four Hundred and twelve thousand, five hundred and fifty six dollars, and seventy four cents ($412,556.74). WASD shall not be liable for any fee, cost, expense or reimbursable expense or other compensation beyond this amount. Said fee includes an allowance for Reimbursable Expenses required in connection with the Work, which shall not exceed $0.00. Said Reimbursable Expenses shall be used in accordance with the Agreement Provisions and shall conform to the limitations of Florida Statutes § 112.061. SUMMARY OF COMPENSATION Task or Activity ID # Task Name and/or Activity Description Fee Amount Fee Basis 1.1 Topographical Survey $14,454.62 Lump Sum 2.1 30% Design Submittal. $89,404.10 Lump Sum 2.2 60% Design Submittal $94,628.45 Lump Sum 2.3 90% Design Submittal $67,806.64 Lump Sum 2.4 Permit Package $14,493.04 Lump Sum 2.5 100% Design Submittal $18,173.43 Lump Sum 3.0 Procurement Support Services $14,895.85 Lump Sum 4.0 Construction Support Services $62, 509.50 Lump Sum Allowance Contingency for unforeseen design services $36,191.10 Lump Sum TOTAL AMOUNT $412,556.74 Lump Sum *Note: Compensation should match the Task, Activities, and/or Deliverables identified. ALLOWANCE FOR ADDITIONAL SERVICES WASD may establish an allowance for additional services requested by WASD and for unforeseen circumstances, which shall be utilized at the sole discretion of WASD. DATA PROVIDED BY WASD WASD shall provide the CONSULTANT if available: • WASD Water and Sewer Atlas Maps • WASD Water and Sewer As-builts • CAD Standards • Technical Specifications format • Environmental Contamination Reports, if available. 8 We appreciate the opportunity to present our servicesto you. If you have any questions regarding this proposal, please do not hesitate to contact our office. PROJECT MANAGER CONSULTANT'S Project Manager for this Work Order assignment will be Nicholas Fernandez, PE Prepared by: Nicholas Fernandez, PE — Project Manager Ardurra Group, Inc ARDURRA Approval by: Ardurra Group, Inc Reviewed and approval in concept recommended by: baererLizarazo, P Miami -Dade Water Utility Engineering - Reviewed and approval Sidan, in concept recommended by: Clara and 61 Depa lent Pipeline Divisio Digitally signed by Sidan, Clara Date: 2025.09.26 12:19:07 -04'00' Clara Sidan, PE City of Miami Resilience and Public Works