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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #19045 Date: 03/17/2026 Commission Meeting Date: 04/23/2026 Requesting Department: Department of Resilience and Public Works Sponsored By: District Impacted: All Type: Resolution Subject: Increase Capacity - Civil Engineering Services for Citywide Flood Purpose of Item: The purpose of this item is to authorize a resolution of the Miami City Commission, authorizing an increase in capacity to the professional services agreement ("Agreement") with Ardurra Group, Inc. ("Consultant"), a Florida profit corporation, solicited and awarded pursuant to Request for Qualifications ("RFQ") No. 23-24-004, to provide civil engineering services for citywide flood mitigation improvements, for additional services to be performed under the Joint Participation Agreement with Miami - Dade Water and Sewer Department ("MDWASD") for the replacement of undersized watermains for work related to the replacement of a small water main on the 8th Street Flood Improvements — Project 40-B233606, in the amount of Two Hundred Forty -Eight Thousand Nine Hundred Thirty -Eight Dollars and Twenty -Three Cents ($248,938.23), thereby increasing the current contract capacity of the Agreement from One Million Three Hundred Twenty -Two Thousand One Hundred Forty -Eight Dollars and Twenty - Seven Cents ($1,322,148.27) to One Million Five Hundred Seventy -One Thousand Eighty -Six Dollars and Fifty Cents ($1,571,086.50); allocating funds from MDWASD; authorizing the City Manager to execute Amendment No. 1 with the Consultant in a form acceptable to the City Attorney; further authorizing the City Manager to negotiate and execute any and all documents, including any amendments and extensions, subject to all allocations, appropriations and budgetary approvals having been previously made, and in compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti - deficiency Act, and financial integrity principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules and regulations, as may be deemed necessary for said purpose. Background of Item: On November 17, 2023, the Department of Procurement ("Procurement") issued RFQ No. 23-24-004, under full and open competition, to procure civil engineering services for citywide flood mitigation improvements. On December 20, 2023, eleven (11) proposals were received in response to the RFQ. Subsequently, the proposals were reviewed by Procurement staff, upon which all proposals were deemed responsive and responsible in accordance with the Minimum Requirements of the RFQ. On March 11, 2024, an Evaluation Committee met and completed the evaluation of the eleven (11) proposals following the guidelines stipulated in the RFQ. On April 16, 2024, a Negotiation Committee appointed by the City Manager met and conducted negotiations through July 9, 2024. On November 4, 2024, pursuant to 18-117 of the Code of the City, the City Manager executed an Agreement with the Consultant, in accordance with Section 287.055, Florida Statutes, via Resolution No. 24-0203, for an amount of $1,322,148.27. RPW has identified additional work needed for the Project; therefore, it is necessary to increase the contract capacity. Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: Total Fiscal Impact: $248,938.23 - from Miami -Dade Water and Sewer Funds CIP Project No: 40-233606 CIP Project No: 40-B233606 Department of Resilience and Public Review Completed Office of Management and Budget Office of Management and Budget Department of Procurement City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney Office of the City Attorney City Commission Legislative Division Office of the Mayor Office of the City Clerk Office of the City Attorney Office of the City Attorney Office of the City Clerk Reviewed B Works 04/09/2026 11:43 AM Luis Hernandez -Torres Marie Gouin Annie Perez Asael Marrero Natasha Colebrook -Williams Valentin J Alvarez Patricia Arias Xavier Alban George K. Wysong III Maricarmen Lopez Valentin J Alvarez Mayor's Office City Clerk's Office Patricia Arias George K. Wysong III City Clerk's Office Juvenal Santana Department Head Budget Analyst Review Completed Budget Review Completed Procurement Review Completed Assistant City Manager Review Completed Approved on behalf of the City Manager Legislative Division Review Completed ACA Review Completed Deputy Attorney Review Completed Approved Form and Correctness Completed Meeting Completed Legislative Division Review Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed ACA Review Completed Approved Form and Correctness with Modification(s) Rendered Completed 04/09/2026 4:17 PM 04/09/2026 8:40 PM 04/10/2026 11:01 AM 04/14/2026 10:52 AM Completed 04/14/2026 11:33 AM 04/14/2026 5:10 PM 04/14/2026 9:36 PM 04/14/2026 9:44 PM 04/23/2026 9:00 AM 04/29/2026 8:56 AM 05/01/2026 1:31 PM 05/01/2026 1:37 PM 05/08/2026 12:20 PM Completed 06/02/2026 1:20 PM City of Miami Legislation Resolution Enactment Number: R-26-0192 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 19045 Final Action Date:4/23/2026 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING AN INCREASE IN CAPACITY TO THE PROFESSIONAL SERVICES AGREEMENT ("AGREEMENT") WITH ARDURRA GROUP, INC. ("CONSULTANT") FOR RFQ NO. 23-24-004/4, CIVIL ENGINEERING SERVICES FOR CITYWIDE FLOOD MITIGATION IMPROVEMENTS, IN AN AMOUNT NOT TO EXCEED TWO HUNDRED FORTY-EIGHT THOUSAND, NINE HUNDRED THIRTY-EIGHT AND 23/100 DOLLARS ($248,938.23) FOR ADDITIONAL SERVICES TO BE PERFORMED UNDER THE JOINT PARTICIPATION AGREEMENT WITH MIAMI-DADE WATER AND SEWER DEPARTMENT ("MDWASD") FOR THE REPLACEMENT OF UNDERSIZED WATERMAINS FOR THE 8TH STREET FLOOD IMPROVEMENTS PROJECT (PROJECT NO. 40-B233606), THEREBY INCREASING THE CURRENT CONTRACT CAPACITY OF THE AGREEMENT FROM ONE MILLION, THREE HUNDRED TWENTY-TWO THOUSAND, ONE HUNDRED FORTY-EIGHT AND 27/100 DOLLARS ($1,322,148.27) TO AN AMOUNT NOT TO EXCEED ONE MILLION, FIVE HUNDRED SEVENTY-ONE THOUSAND, EIGHTY-SIX AND 50/100 DOLLARS ($1,571,086.50); ALLOCATING FUNDS FROM MDWASD; AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1 WITH THE CONSULTANT IN A FORM ACCEPTABLE TO THE CITY ATTORNEY; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS AND BUDGETARY APPROVALS HAVING BEEN PREVIOUSLY MADE, AND IN COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, ("CITY CODE"), INCLUDING, THE CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, pursuant to Section 18-87 of the Code of the City of Miami, Florida, as amended ("City Code") and Request for Qualifications ("RFQ") No. 23-24-004, the City Manager executed an Agreement with Andurra Group, Inc. ("Consultant"), for an amount not to exceed One Million, Three Hundred Twenty -Two Thousand, One Hundred Forty -Eight and 27/100 Dollars ($1,322,148.27); and WHEREAS, the additional scope of work is for the design of approximately 6,030 linear feet of new 8-inch ductile iron pipe water main and 1,730 linear feet of 12-inch ductile iron pipe water main, including new service connections and fire hydrants within the project area; and WHEREAS, this Amendment increases the capacity of the Agreement by an amount not to exceed Two Hundred Forty -Eight Thousand, Nine Hundred Thirty -Eight and 23/100 Dollars ($248,938.23), thereby increasing the award value from One Million, Three Hundred Twenty- Two Thousand, One Hundred Forty -Eight and 27/100 Dollars ($1,322,148.27) to an amount not to exceed One Million, Five Hundred Seventy -One Thousand, Eighty -Six and 50/100 Dollars ($1,571,086.50); and WHEREAS, it is in the best interest of the City of Miami to increase the existing capacity of the Agreement to accommodate the additional work for the replacement of undersized water mains within the 8th Street Flood Improvements Project; and WHEREAS, the City Manager requests authorization to execute Amendment No. 1, in substantially the attached form, with the Consultant, for an amount not to exceed One Million, Five Hundred Seventy -One Thousand, Eighty -Six and 50/100 Dollars ($1,571,086.50), including a capacity increase in an amount not to exceed Two Hundred Forty -Eight Thousand, Nine Hundred Thirty -Eight and 23/100 Dollars ($248,938.23), and the original contract amount of One Million, Three Hundred Twenty -Two Thousand, One Hundred Forty -Eight and 27/100 Dollars ($1,322,148.27); and WHEREAS, pursuant to Consultant Work Order Proposal dated September 9, 2025, Miami -Dade Water and Sewer Department authorized the allocation of the additional funds; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. An increase in capacity to the Agreement with the Consultant as stated in Amendment No. 1, attached and incorporated, for additional work related to the replacement of undersized water mains on the 8th Street Flood Improvements Project (40-6233606) under Contract RFQ No. 23-24-004/4, Civil Engineering Services for Citywide Flood Mitigation Improvements, in an amount not to exceed Two Hundred Forty -Eight Thousand, Nine Hundred Thirty -Eight and 23/100 Dollars ($248,938.23), thereby increasing the current capacity of the Agreement from One Million, Three Hundred Twenty -Two Thousand, One Hundred Forty -Eight and 27/100 Dollars ($1,322,148.27) to an amount not to exceed One Million, Five Hundred Seventy -One Thousand, Eighty -Six and 50/100 Dollars ($1,571,086.50), is authorized.1 Section 3. The funds allocated from the Miami -Dade Water and Sewer Department are hereby accepted. Section 4. The City Manager is authorized' to execute Amendment No. 1 with the Consultant, in a form acceptable to the City Attorney, for said purpose, and subject to availability of funds. Section 5. The City Manager is further authorized' to negotiate and execute all other documents, including any amendments and extensions, subject to all allocations, appropriations, and prior budgetary approvals, and in compliance with all applicable provisions of the Code of the City of Miami, Florida, as amended, including the City of Miami's Procurement Ordinance, Anti -deficiency Act, and financial integrity principles, all as set forth in Chapter 18 of the City Code, all in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to, those prescribed by applicable City Charter and City Code provisions. Section 6. This Resolution shall become effective immediately upon its adoption and signature by the Mayor. 2 APPROVED AS TO FORM AND CORRECTNESS: ge Wy j ng III, C1ty ttor y 4/14/2026 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.