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HomeMy WebLinkAboutExhibit AEXHIBIT A CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Arthur Noriega V City Manager CSigned by: O -scar 99D49A6B4E85499... DATE: 11/18/2025 SUBJECT: Emergency purchases REFERENCES: FROM: Chuck U. Ellis Director, Parks & Recreation Department ENCLOSURES: BROUSS Elevator Quote $56,000 The Department of Parks and Recreation respectfully requests your approval of the following emergency purchase(s) the elevator repair services at Little Haiti Soccer Park The goods and/or services required herein are as a result of one or both of the following circumstance(s): 1) A public emergency (threats to health, life, welfare or safety); or 2) Convenience of the City. Per the emergency procurement procedures as defined in Section 18-90 of the City Code, authorization to waive the competitive bid process, albeit it is a retroactive authorization, is also requested for the aforementioned emergency purchase if greater than $25,000. This purchase is necessary for the following reason: The Department of Parks and Recreation respectfully requests your approval to contract BROUSS Elevator Services to perform a partial modernization of the elevator located within the Little Haiti Soccer Park Stadium building. This request is submitted in direct response to ongoing elevator safety non-compliance issues and the significant life -safety concerns these deficiencies have created at the facility. The elevator currently suffers from mechanical malfunction and system failures that compromise safe operation, CITY MANAGER: ,-oocuSignea by: Qv{Ikur Pbvity. ‘--850CF6C372C042A.. Arthur Noriega V El APPROVED 0 DISAPPROVED Date: November 25, 2025 1 09:52:06 EST DIRECTOR, DEPARTMENT OF PROCUREMENT: © APPROVED 0 DISAPPROVED oocuSignea by 8954�3C Annie Perez, CPPO Date: November 20, 2025 116:51:42 EST Additional certification required for emergency purchases greater than $25,000: DIRECTOR, OFFICE OF MANAGEMENT AND BUDGET: Signed by: V6E83,9605495 Marie "Maggie" Gouin © I certify the funds to cover this emergency purchase are available Date: November21, 2025 113:24:13 EST BROUSS ELEVATO City of Miami Parks & Recreation Department - Capital Programs Division 444 SW 2nd Av., Miami, FL 33130 Customer: Attn: Ricardo Rodriguez Construction Coordinator/P.M. Little Haiti Soccer Stadium 6301 NE 2nd Ave Little Haiti Miami FL 33138 Contractor: Brouss Elevators, Inc. 2470 West 3rd Avenue Hialeah, FL 33010 Date: 08/21/2025 Rev. #3 10/30/2025 Rev. #4 12-03-2025 Partial Modernization We are pleased to enclose for your review and consideration our proposal to furnish the following: Little Haiti Soccer Stadium - Partial Modernization Brouss Elevators, Inc. (hereinafter "Brouss" or "Brouss Elevator") is dedicated to delivering at Little Haiti Soccer Stadium (hereinafter "Purchaser") the safest, highest quality vertical transportation solutions. I am pleased to present this customized Proposal (the "Proposal") in the amount of $56,000.00 (USD) plus any applicable sales tax to modernized the Elevator(s) Equipment described in the pages that follow at the above referenced location. This Proposal shall remain in effect for the sixty (60) days unless it is revoked earlier by BROUSS in writing. The price above is subject to escalation — even after Purchaser's acceptance of this Proposal — under certain circumstances including the possibility that BROUSS may be subjected to increased charges by it's suppliers for any of the applicable materials and/or components due to the imposition of new or increased taxes, tariffs, or other charges imposed by applicable governmental authorities or the possibility that the work described in this Proposal is not completed by . Job completion is estimated at one month starting at the on the notice to proceed. Should you have any questions or require additional information, please feel free to contact me directly. We look forward to hearing from you and working together on this project. We appreciate your consideration. Yours sincerely, Armando Ojeda / business ueveiopment Julio Alfaro/ President Email: armando@brouss.com / services@brouss.com Office: 786-308-9128 BROUSS ELEVATO Date: 8/21/2025 Partial Modernization SOLUTION SPECIFICATION Proposal to partial modernize elevator at location:_6301 NE 2nd Ave Little Haiti Miami FL 33138 These specifications are intended to include and shall include all labor and material necessary for the full Modernization of the elevator(s) and all other materials necessary for the modernization in full compliance with current elevator safety code and A.D.A. requirements. BROUSS ELEVATORS further represents and warrants that the scope of work shall include all materials and labor reasonably necessary for the complete modernization of the Elevator(s) - including but not limited to scope as set forth herein. BROUSS ELEVATORS shall obtain and be obligated to pay for all inspections necessary for release of the elevators to work in optimum condition and ready for use, shall obtain and pay for all municipal, county and State permits necessary for the execution of the elevator work. Elevators Info: Equipment to be Modernized Devise Name Type of Unit Jurisdiction Serial Number Floors Little Haiti Soccer Stadium Passenger Hydro City of Miami Floors BROUSS ELEVATO OFFERED COMPONENTS SPECIFICATION DUTY Maintain the existing capacity and feet per minute TRAVEL DISTANCE (Retained) The present travel distance will be retained. Date: 8/21/2025 Partial Modernization STOPS AND OPENINGS (Retained) Retain the existing configuration of 2 stops and openings. POWER SUPPLY The present power supply will be retained and the new equipment will be arranged for this power supply. Completely clean and test motor to ensure smooth and reliable operation. CAR DOORS (Retained) Elevator car doors will be retained. Perform general maintenance and provide new door equipment. HALL DOORS (Retained) Elevator hall doors will be retained. Perform general maintenance and provide new door equipment. OTHER DOORS EQUIPMENT -NEW • Closer • Interlocks • Gibs • Pick-up rollers • Hanger Roller(s) Assembly • Door Restrictor CABIN INTERIOR (ELEVATOR CABIN RETAINED) Cabin will be retained. BROUSS ELEVATO DOOR OPERATOR(S) -(Retained) GAL Door Operator will be retained. DOOR ENTRANCES(Retained) • All door entrances will be retained Date: 8/21/2025 Partial Modernization CURTAIN OF LIGHT The elevator car shall be equipped with an electronic protective device extending the full height of the car. When activated, this sensor shall prevent the doors from closing or cause them to stop and reopen if they are in the process of closing. The doors shall remain open as long as the flow of traffic continues and shall close shortly after the last person passes through the door opening. PUMPER UNIT -(Retained) Submersible Driving unit will be retained. • New Hydraulic Fluid. Hydro Traction Cables High -strength, steel -wire hoist ropes designed specifically for hydro -roped elevator applications. These cables provide the necessary support and lifting capacity for the elevator car, ensuring safe and reliable operation. The ropes meet or exceed all current ASME A17.1/CSA B44 safety code requirements and are selected for optimal performance, durability, and ride quality. As part of the modernization, all traction cables will be replaced with new, certified ropes to restore proper safety margins and extend the service life of the equipment. BROUSS ELEVATO Date: 8/21/2025 Partial Modernization ALPHA HYDRO CONTROLLER (Non -Proprietary) -NEW A new microprocessor -based control system shall be provided to perform the functions of safe elevator motion. Included shall be all the hardware required to connect, transfer and interrupt power, and to protect the motor against overloading. Each controller cabinet containing memory equipment shall be properly shielded from line pollution. The microcomputer system shall be designed to accept reprogramming with minimum system down time. All high voltage (110V or above) contact points inside the controller cabinet shall be protected from accidental contact in a situation where the controller doors are open. The microprocessor based control system shall utilize on -board diagnostics for servicing, troubleshooting, and adjusting without requiring the use of an outside service tool. Note: New Control Panels to be selected by owner from provided catalog. HOIST WIRING -NEW Brouss Elevators will provide and install new piping and wiring for all relevant electronic devices associated with the elevator equipment. This includes the provision of grounding and bonding, as well as protective grommets, bushings, and anti -shorts in all conduit and cabling runs. When conductors are routed through enclosures, junction boxes, or ducts, protective grommets or bushings will be employed to safeguard the wiring. TRAVELING CABLE -NEW The traveling cables will feature a flame -retarding and moisture -resistant outer cover, ensuring flexibility and suitable suspension to relieve strains in individual conductors. Each set of traveling cables will include at least one shielded cable. Additionally, a minimum of 15% of the wires within the traveling cables will be designated as spares for future use. Installation of the traveling cables will be direct from the elevator to the controller located in the machine room. IMPORTANT: Brouss Elevators will clean and paint all metal in pit area including, but not limited to, rails, brackets, buffers, buffer supports, pit channel, platen plate, car sling and ladder. CAR SIGNAL FIXTURES 2019 CODE 1. Refurbish and install per elevator(s), one (1) new Car Operating Panels meeting ADA and Code requirements with the following features: engraved capacity, universal no smoking sign with the words no smoking under symbol, illuminating buttons, door open, door close, alarm bell, emergency light, light/fan key switch, independent service, digital position indicator, fire service instructions, call cancel, fire service Phase II complete, certificate frame, and integral telephone. 2. Per code, refurbish and install One (1) new Fire Status Panel with Digital Position Indicators, Elevator Fire Recall and Emergency Power Key Switches with indictor lights, and a phone to communicate to the elevators. 3. Refurbish and install one (1) new Car Riding Lanterns one per elevator as needed to be installed within the jamb of the of the elevator cab per ADA requirements. All to be in Stainless Steel #4 finish. BROUSS ELEVATO Date: 8/21/2025 Partial Modernization LINE OIL PIPING (Retained) We will retain the existing oil piping. All piping shall meet or exceed current ASME code requirements and if it's necessary we provide any additional support or replacement. PIT EQUIPMENT -NEW • Furnish and install Pit Switch(s). HYDRAULIC PISTON (Retained) o Note: Any other repair on or related to the piston is not included. SIGNALIZATION Brouss will provide New car & hall signalization to the whole unit. GUIDES -(Retained) Elevator guides will be retained including rollers or guides shoes. LAYOUT DRAWINGS (if applicable) Brouss Elevators Inc. shall, after receiving structural and architectural drawings from Purchaser, prepare drawings showing the general arrangement and loads of the elevator equipment. These drawings shall be approved and the hoistway size guaranteed by Purchaser prior to processing, fabrication, and installation of the elevator. Work by Others The following "work by others" is not included in the base price of this proposal: • Fire alarm system and smoke sensors are not included. • Elevator AC unit for machine room is not included. If customer required this service a separate proposal will follow. • Electrical Scope of work for machine room and elevator pit is not included. If customer required this service a separate proposal will follow. BROUSS ELEVATO Date: 8/21/2025 Partial Modernization WARRANTY Brouss Elevators Inc. provides a Five (5) year warranty, effective from the date of installation, ensuring that all parts and equipment installed are free from defects in materials under normal use and service, excluding reasonable wear and tear. Proof of installation date is required to establish the warranty period, with the start date being the shipping date of the materials if installation date proof is unavailable. To maintain the effectiveness of the warranty, a corresponding maintenance contract for Five (5) years is required. The warranty does not cover Elevator units subjected to misuse, neglect, accidents, modifications, fire, lightning, water damage, or violations of provided instructions. Additionally, units repaired or altered by unauthorized personnel are not covered. The warranty excludes service work, oiling, cleaning, maintenance, and minor adjustments required periodically. Brouss Elevators Inc.'s liability under this warranty is limited to repair and/or replacement only, with transportation and labor charges not covered. Brouss Elevators assumes no responsibility for any loss or damage resulting from equipment use or misuse, whether direct, indirect, or consequential. All other express or implied warranties, statutory or otherwise, are expressly excluded. PERMITS Brouss Elevators will handle the application process for all necessary municipal, county, and state permits. However, it is explicitly stated that we will be responsible for covering all associated permit fees. INSPECTIONS BROUSS ELEVATORS shall obtain and be obligated to pay for all necessary inspections for the release of the elevators to work in optimum conditions. If any elevator inspection fails due to other reasons not related to the elevator scope, then the ownership/project will bear the responsibility for any additional city fees incurred as a result. CODE All work will adhere to the latest revised edition (as of the date of this proposal) of the United States of America Standard Safety Code for Elevators, Escalators, and Dumbwaiters, the National Electrical Code, and/or any applicable State and Local Codes. In the event of subsequent changes to any code after the date of this Agreement, or if rulings by code enforcement authorities extend the code's application, the necessary work and materials to bring the installation into compliance with such changes will be an additional cost to the contract price. MAINTENANCE To ensure continuous warranty coverage, a mandatory maintenance contract is required. This contract spans three years, commencing upon the completion of the modernization process and the successful passage of the final inspection. The first year of maintenance service is included at no additional cost. Thereafter, the monthly payment for the continued maintenance service will be $200 per month. This proactive approach aims to preserve the optimal performance and longevity of your elevator system while ensuring compliance and minimizing downtime. BROUSS ELEVATO INVESTMENT AND TERMS OF PAYMENT Date: 8/21/2025 Partial Modernization PRICE OVERVIEW: Proposal pricing is based on the scope of work as defined herein. Any additional work required will be performed only upon purchaser's approval of a mutually agreeable change proposal. Any other deficiencies revealed in the progress of the work will be promptly reported to the purchaser with recommendations and cost for corrective action. Brouss Elevators Inc. proposes to supply and modernize the specified equipment in this proposal (One (1) hydraulic passenger elevator) for the net sum of $56,000.00 This price encompasses Permits, Material Fabrication, shipping, Installation, Test, Inspections, a Two -Year Warranty (subject to a preventive maintenance agreement). Each Elevator Final Price ... $56,000.00 Total Sales Price: $56,000.00 Pricing Condition: This Offer is Valid for 60 Days. TERMS & PAYMENT SCHEDULE: As per City of Miami Protocols 30 Days Net pay as per invoices. BROUSS ELEVATO Date: 8/21/2025 Partial Modernization TITLE AND OWNERSHIP Brouss Elevators Inc. retains title to all equipment it supplies under this Agreement and a security interest therein, (which, it is agreed, can be removed without material injury to the real property) until all payments under the terms of this Agreements, including deferred payments and any extensions thereof, are made. In the event of any default by Purchaser on any payment, or any other provision of this Agreement, Brouss Elevators Inc. may take immediate possession of the equipment and enter upon the premises where it is located (without legal process) and remove such equipment or portions thereof, irrespective of the manner of its attachment to the real estate or the sale, mortgage, or lease of the real estate. Pursuant to the Uniform Commercial Code, and at Brouss Elevators Inc. request, Purchaser agrees to execute any financial or continuation statements which may be necessary for Brouss Elevators Inc. security interest in such equipment. ACCEPTANCE OF PROPOSAL Purchaser's acceptance of this Agreement and its approval by an executive officer of Brouss Elevators Inc. will constitute exclusively and entirely the Agreement. All other prior representations or agreements, whether written or verbal, will be deemed to be merged herein and no other changes in or additions to this Agreement will be recognized unless made in writing and properly executed by both parties. Should Purchaser's acceptance be in the form of a purchase order or other similar document, the provisions of this Agreement will govern in the event of a conflict. This proposal is hereby accepted in its entirety, and shall constitute the entire Agreement as contemplated by the Purchaser and Brouss Elevators Inc. TENDER APPROVAL We accept the offer constituted by this proposal (total sales price of $56,000.00 (including sales tax) and agree to the conditions contained therein. By: Respectfully Submitted. BROUSS ELEVATORS INC. Armando ujeda / Business Development Reviewed by Parks Staff: Ricardo Rodriguez - Construction Coordinator/P.M. Signature Tom Calautti - Sr. Construction Coordinator/P.M. Signature_%am a tacaei Date: September 03, 2025 Date: Date: 12.03.2025 12/03/2025 1/22/26, 11:42 AM Detail by Entity Name DIVISION OF CORPORATIONS -)17I�Irji: Jl. ✓1 Jib ��i}�`r�r�J.'�;I on official Strut of F1orilcr ivyb iu Department of State / Division of Corporations / Search Records / Search by Entity Name / Detail by Entity Name Florida Profit Corporation BROUSS ELEVATORS INC. Filing Information Document Number FEI/EIN Number Date Filed State Status Principal Address 2470 W 3RD AVE HIALEAH, FL 33010 Changed: 04/06/2023 Mailing Address 2470 W 3RD AVE HIALEAH, FL 33010 P16000098219 81-4693352 12/13/2016 FL ACTIVE Changed: 04/06/2023 Registered Agent Name & Address ALFARO, JULIO C 2470 W 3RD AVE HIALEAH, FL 33010 Name Changed: 03/08/2024 Address Changed: 04/06/2023 Officer/Director Detail Name & Address Title P, Treasurer ALFARO, JULIO C 2470 W 3RD AVE HIALEAH, FL 33010 Title VP, Secretary https://search.sunbiz.org/Inquiry/CorporationSearch/Search ResultDetail?inquirytype=EntityName&directionType=1 nitial&searchNameOrder=BROUSS... 1/2 1/22/26, 11:42 AM ALFARO, ALEJANDRO C 2470 W 3RD AVE HIALEAH, FL 33010 Annual Reports Report Year Filed Date 2023 04/06/2023 2024 03/08/2024 2025 03/25/2025 Document Imams 03/25/2025 --ANNUAL REPORT 03/08/2024 --ANNUAL REPORT 04/06/2023 --ANNUAL REPORT 03/24/2022 --ANNUAL REPORT 04/07/2021 --ANNUAL REPORT 05/19/2020 --ANNUAL REPORT 11/14/2019 -- AMENDED ANNUAL REPORT 01/11/2019 --ANNUAL REPORT 02/07/2018 --ANNUAL REPORT 03/22/2017 --ANNUAL REPORT 12/13/2016 -- Domestic Profit Detail by Entity Name View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format Florida Department of State, Division of Corporations https://search.sunbiz.org/Inquiry/CorporationSearch/Search ResultDetail?inquirytype=EntityName&directionType=1 nitial&searchNameOrder=BROUSS... 2/2