HomeMy WebLinkAboutExhibit ACity of Miami
Miami For Everyone
Program Guidelines
Background:
On April 13th 2023, the Miami City Commission approved Resolution No. R-23-0178 establishing the
Miami For Everyone ("MFE") program. The following Miami For Everyone guidelines were adopted in
said Resolution R-23-0178, to ensure the accountability and utilization of the program funds meets the
intent of the MFE Program. Funding for the MFE Program will be allocated by the City Commission.
Purpose:
The purpose of the Miami For Everyone program is to assist communities facing the long-term
complications resulting from declared emergencies and to address the specific needs of the most
vulnerable residents and businesses, through a strategy of focusing the provision of support towards
priority areas of need that will further stabilize economic conditions within City District(s). The City of
Miami created the Miami For Everyone program to address the needs of the most vulnerable residents
who continue to experience hardships due to a declared emergency (pandemic, natural disaster, etc.).
Miami For Everyone focuses on projects and programs providing services directly benefitting City of
Miami residents in the following priority areas:
• Affordable Housing'
• Mortgage Replacement Program2
• Educational Programs for children, youth and adults
• Elderly meals, direct financial assistance, transportation, recreational and health/wellness related
activities
• Direct financial assistance, food assistance (gift card programs, voucher programs)
• At -risk youth or youth summer job programs
• Transportation services and programs
• Job development, retention and training programs
• Homeless Services
• Food Distribution programs
• Necessary climate and resiliency improvements in compliance with program purpose and
guidelines
• Essential supplies, during a State of Emergency, natural disaster, or economic
crisis.
• Necessary infrastructure improvements in compliance with program purpose and guidelines
The expenditure of Miami For Everyone funds allocated under this Initiative shall only be expended to
benefit the interest of disadvantaged residents of the City of Miami.
1 All Affordable Housing projects shall be managed by the City of Miami's Department of Housing and Community Development
("HCD") and subject to compliance with HCD's applicable rules, guidelines, processes, and procedures, including but not limited
to, relevant funding agreements.
2 The MFE Mortgage Replacement Program shall be managed by the City of Miami's Department of Housing and Community
Development ("HCD") and subject to compliance with HCD's applicable rules, guidelines, processes, and procedures, including
but not limited to, relevant funding agreements.
City of Miami
Miami For Everyone
Program Guidelines
Eligible Entities and Organizations:
Miami For Everyone fund recipients must be an active and registered State of Florida entity:
(1) For Profit3; (2) Not -for profit organizations {501(3)(c)}; (3) Governmental units; (4) Educational
and academic institutions; (5) City of Miami departments, Offices of City Elected Officials, agencies,
or boards; (6) Eligible City Residents who have applied and met all requirements of the Miami For
Everyone Mortgage Replacement Program4.
Additional Program Guidelines and Requirements
• Any organization considered for or selected to receive Miami For Everyone funds must comply
with any and all local, state and federal laws, rules, regulations, or guidelines associated with the
programs funded, and such allocations may be revoked at the sole discretion of the City
Commission.
• Organization must complete a Miami For Everyone funding request form.
• MFE programs are subject to funding availability.
• MFE fund recipients will use funds for a program or initiative that reaches a significant number of
individuals and/or significantly mitigates the impacts of a declared emergency.
• Recipients will be required to enter into a grant agreement with the City of Miami prior to any
funding being disbursed. Said agreement shall include program/activity information and
language regarding:
o Resolution stating who is authorized to execute agreement with City of Miami
o Scope of Services including but not limited to number of residents being served, City of
Miami District/Location where services are being provided, program focus/priority area,
frequency of service, performance measures and any other performance metric deemed
relevant to the program priority area
o Budget detailing how funding will be utilized to provided services to City/District residents
as described in the Scope of Services
o Invoicing for activities and services provided and residents assisted or served
o Conflict of Interest
o Insurance as required by the City of Miami, which said requirements may be amended by
the City's Department of Risk Management ("Risk") and approved by Risk, which may be
withheld in the City's sole discretion.
o Any other material terms deem applicable to ensure appropriate use of public funds
• If an agreement is not executed in six (6) months from the date of Commission approval, the
recipient will be recommended for de -obligation.
• Unless otherwise approved or extended by City Commission, the agreement term will end a year
following contract execution.
• Recipients will be required to complete an end of program close-out report certifying the services
provided, performance metrics, location of services, timeline for the provision of MFE related
services and a narrative of the overall accomplishments of the program. The City, from time to
3 Only eligible to be awarded funding for affordable housing projects.
Only eligible to be awarded to City Residents who have been approved under the City of Miami Single Family Replacement
Home Program.
City of Miami
Miami For Everyone
Program Guidelines
time, may conduct on -site monitoring and/or audits of the MFE funded program/activity/service.
• Funds cannot be used to pay expenditures such as:
o Lobbying Activities
o Traveling for non -program participants
o Meals for non -program participants
o Defense and prosecution of criminal and civil proceedings
o Donations or fund raising activities
o Individual or Personal expenses
o Pay same expense charged to other funding source (e.g. CDBG funds)
o Sponsorship of events and activities
o Any other expenditures deemed ineligible by the City of Miami
Organizations that discriminate based on race, color, sex, religion, national origin, age or
disability
will not be recommended for funding. Administrative/Indirect expenses cannot exceed 1O% of the
budget allocation.
• These guidelines are further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to, those prescribed by applicable City Charter and City
Code provisions.
• The attached Funding Request Form (pages 1-6) must be completed in its entirety by the applicant. The
completed form must besubmitted to the Office of Management and Budget before the entity may
added to the Commission Agenda for approval.
(March 28, 2023)
City of Miami
Miami For Everyone
Program Guidelines
Mortgage Replacement Program Requirements:
Program Description:
Designed to address substandard and dilapidated housing units that
qualify for assistance under the City of Miami's Single Family
Replacement Home Program.
Funding Soruce: Miami For Everyone Program funds.
Type of Assistance:
Maximum Subsidy:
Income Requirements:
Affordability Period:
Lien Position:
Eligible Property:
Repayment Requirements:
Deferred payment loan used for the payment and replacement of
existing private first mortgage loans recorded against a property that
is approved for assistance under and the City of Miami's Single Family
Replacement Home Program.
$200,000, per eligible property
Total household income not to exceed 80% AMI
30 years
1st lien position on assisted property. No other liens on the property
shall be permitted other than the City of Miami Single Family
Replacement Home municipal mortgage lien.
Single-family owner -occupied units in the City of Miami with major
structural defects that cannot be rehabilitated and have been
approved for assistance through the City of Miami's Single Family
Replacement Home Program.
In the case of a sale or transfer or if the property ceases to be occupied
as primary residence, the borrower will be required to repay 100% of
the original principal amount given as assistance.
City of Miami
Miami For Everyone
Program Funding Request Form
CONTACT INFORMATION:
Contact Person: Nichelle P. Haymore
Title: Treasurer
Phone number: 786-423-5841 786-540-3415 -Ace Theater Foundation
Email Address: nichelle.acetheaterfoundation@gmail.com
Name of Person completing this form: Dr. Denise Wallace
Legal Name of Organization: Ace Theater Foundation, Inc.
Address (Street, City, State, Zip Code): 3391 Florida Ave
Miami, FL 33133
Executive Director of Organization: Cornelia "Corky" Dozier
Executive Director email: corneliadozier@yahoo.com
Executive Director Contact Phone Number: 305-282-9267
The organization is a registered and active State of Florida Corporation (select one):
•
For -profit organization
Not -for profit organization {501(3)(c)}
Local governmental unit
State governmental unit
Educational and academic institution
City of Miami department, office of elected official, agency or board
Page 1 of 6
Return this form to: gbrito@miamigov.com
(March 28, 2023)
City of Miami
Miami For Everyone
Program Funding Request Form
ORGANIZATION AND PROGRAM/PROJECT INFORMATION
Organization History and Background Information:
The Ace Theater Foundation, Inc., was established to preserve, restore and activate the historic Ace Theater in Coconut Grove
as a multipurpose cultural arts and events facility, which will highlight the historic importance the West Grove has played in Miami's history.
The Ace is one of the last remaining cultural landmarks in the Grove's African American and Bahamian neighborhood. The Ace once
served as a center for arts, youth programs and community gatherings and the restored Ace will provide these activities again.
Is your program/project providing direct services to residents of the City of Miami? Yes ONo ❑
3000
Number of residents your entity will serve:
Frequency of Service:
Age Group Served:
Weekly
Children teens & adults
Is your program/project related to a declared emergency in the City of Miami? Yes❑No0
Name of Declared Emergency:
Date of Official Declaration:
Is your program/project impacting one of Miami's afflicted communities?
Geographic Area Served (specific to this project/program)
District Served (1, 2, 3, 4, 5, Citywide) District 2
Neighborhood/Community being served: Coconut Grove/Citywide
Program/Project Priority area (Select one):
Affordable Housing
Mortgage Replacement Program (See Appendix A)
Educational Programs for children, youth, and adults
Yes ■❑ No❑
Elderly meals, direct financial assistance, transportation, recreational and
health/wellness related activities
Direct financial assistance, food assistance (gift card programs, voucher programs)
Return this form to: gbrito@miamigov.com
rage 2 or 6
(March 28, 2023)
City of Miami
Miami For Everyone
Program Funding Request Form
At -risk youth or youth summer job programs
Transportation services and programs
Job development, retention and training programs
Homeless Services
Food Distribution programs
InClimate Resiliency Improvements
InEssential supplies, during a State of Emergency, natural disaster, or economic crisis
nAllowable Infrastructure Improvement per program purpose and guidelines
Page 3 of 6
Return this form to: gbrito@miamigov.com
(March 28, 2023)
DS
City of Miami
Miami For Everyone Program
Funding Request Form
Program/Project Title: Restoration/rehabilitation of the Historic Ace Theater
The Ace Theater --Coconut Grove's only Art Deco and a National Register of Historic
Project/Program Description:
Places landmark --seeks funding to complete essential ADA accessibilities by installing an elevator, and new plumbing for restrooms.
Restoring the Ace will provide a community venue for year round cultural and workforce
ub for events and performances.
Within 30 days after receipt of funds 12/31/2027
Program Start Date: Program End Date:
Please describe how this program/project and funding&will assist the community overcome the
adverse effects of the declared emergency:
The City of Miami recognizes that there is a severe shortage of arts spaces, reduced employment for creative workers, and limited training opportunities
for youth and emerging talents. Local artists --Black, Caribbean, Latino, and working class creatives--have been impacted by the loss of venues.
MFE funding will assist in providing a venue for artists to teach, perform and for residents to hosts meetings, receptions and cultural arts events.
IMPACT AND PERFORMANCE:
Describe overall expected outcomes and performance measures for this project/program:
Monthly community events, cultural programs and arts education sessions, preservation and revitalization of historic landmark, completion
of ADA accessibility improvements, restoring theater as a functional arts, film and cultural venue, launch of two creative workshop training programs
for youth, young adults and emerging artists. More than 3000 residents served in first year through performances and workshops.
Please attach additional pages to the back of this packet, if the space above is not sufficient.
Return this form to: gbrito@miamigov.com
Pa.e 4 of 6
(March 28, 2023)
City of Miami
Miami For Everyone Program
Funding Request Form
FUNDING REQUEST INFORMATION:
Amount Requested: $ 200,000.00
Explain how the City of Miami's Miami For Everyone funding will be utilized:
rig The funds will augment the existing grants the Foundation has received for the
National Parks Service to preserve, renovate and restore the Ace Theater. All expenditures
will directly support the rehabilitation/restoration in compliance with the
City's standards and code, and the historic preservation guidelines
Itemize MFE funding related to expenditures below:
Personnel Salaries & Wages: $
Personnel Benefits $
Space Rental: $
Utilities (Electricity, Phone, Internet): $
Supplies: $
Equipment $
Marketing: $
Transportation (Participants): $
Meals (Participants): $
Professional Services (List each): $
Construction (attach schedule of costs): $ 200,000.00
Other (please describe):
Other (please describe):
Mortgage Replacement (please describe):
Page 5 of 6
Return this form to: gbrito@miamigov.com
(March 28, 2023)
City of Miami
Miami For Everyone Program
Funding Request Form
To be completed by the Entity/Recipient
By signing below you agree to the guidelines and stipulate that the information provided on this form is
accurate and complete.
Completed by (Print & Sign): Nichelle P. Haymore
Date:02/26/2026 /1%� 7Vrto,�
Additional Comments:
The City of Miami designated the Ace Theater historic in 2014. In 2016, the
Ace Theater was listed on the National Register of Historic Places.
To be completed by District Commissioner/Mayor's Office
Recommended for funding: Yes X❑No❑
Funding Recommendation: $200,000.00
Commission Meeting Date: 04/23/2026
Additional Comments:
LED:icuSigned
by:
Completed by (Print &Sign):/
Date April 8, 2026 1 10:34:19 PDT
To be completed by the Department
Signed
--��by:
Received by (Print & Sign): 5F6F8'1179BC-54%
Date: April 10, 2026 1 07:02:38 PDT
Additional Comments:
Return this form to: gbrito@miamigov.com
Page 6 of 6
(March 28, 2023)
Ace Theater Foundation, Inc., Request
Miami for Everyone Request for Funding
The City of Miami has long considered the ACE Theater, located in "Colored Town, West
Grove," and now "Little Bahamas," as the centerpiece to redevelopment for this corridor of
Grand Avenue and Douglas Road (SW 37th Avenue). The ACE, originally built, owned and
operated by Wometco Enterprises as a "Colored" movie theater, served weekly doses of Tom
and Jerry cartoons, Westerns, Hercules movies, closed circuit boxing matches, Gospel and R&B
shows along with mouthwatering popcorn and sausage sandwiches. During the Cuban Missile
Crisis, the ACE was a designated Fallout Shelter for the Black community. People held their
proms, graduations and other gatherings at the ACE.
Over the years, he ACE, one of the last Art Deco theaters in Miami, has fallen into disrepair. But
with help from the National Park Service, repairs and renovations are now in progress to
preserve and reactivate the ACE. In 2014, the City of Miami designated the ACE as a historic
site and in 2016, the ACE was listed on the National Register of Historic Places.
Of course, preserving a building such as the ACE is huge task, which the Ace Theater
Foundation, Inc., has undertaken with great pride. However, as with all preservation efforts,
unforeseen conditions exist. Construction is underway to correct the deficiencies of the City of
Miami's mandated 40 Year Recertification process. As a result of the deficiencies set forth in the
40 Year Certification Report, the theater is listed as an "unsafe structure." To preserve the ACE
and to make it a viable facility, the Foundation will rehabilitate, renovate and make an adaptive
reuse of the building. The City of Miami's Historic Preservation Division has worked very
closely with the Foundation's architect of record to ensure that the rehabilitation, renovation and
adaptive reuse comply with City's Historic Design Guidelines.
The Foundation seeks funding for the ACE Theater, a National Register of Historic Places
landmark, to install an elevator, plumbing for restrooms, and selective insulation of restrooms
and mezzanine.
Miami is experiencing a significant arts emergency marked by the loss of affordable cultural
venues and diminishing opportunities for local artists to earn income or maintain stable careers.
Musicians, filmmakers, designers, actors, dancers, and teaching artists have been displaced due
to venue closures and rising operational costs, leaving them without rehearsal rooms, stages,
classrooms, or paid work. The ACE's restoration directly addresses this crisis by reopening a
historic community venue capable of providing immediate employment, training, and
performance opportunities for artists. Once restored, the ACE will serve as a year-round cultural
and workforce hub offering performances, film screenings, creative workforce training, youth
programs, and intergenerational arts activities that support Miami's creative economy.
1
Funding for the ACE will allow this landmark to immediately reopen as a safe, ADA-accessible
venue for artists to rehearse, perform, teach, and regain critical income pathways. The restored
space will support:
• Paid work for artists and creative workers who have lost employment due to venue
closures.
• Training programs for youth and young adults, providing new pathways into creative
and technical careers.
• Accessible cultural programming for seniors, families, and people with disabilities.
• Preservation of a historic landmark, strengthening cultural identity in District 2.
• Economic revitalization through cultural tourism, public events, and small business
activation.
Reopening the ACE will help restore Miami's cultural infrastructure, ensuring that artists can
sustain their livelihoods while the community regains access to year-round arts and cultural
engagement.
Facility & Restoration Outcomes
• Installation of elevator, plumbing, ADA restrooms.
• Selective insulation in restrooms and mezzanine.
• Reopening of the ACE Theater as a functional arts, film, and cultural venue.
Artist Employment & Creative Workforce Outcomes
• Employment of 20-25 local artists, teaching artists, and creative workers during
reopening.
• Paid opportunities for performers, designers, filmmakers, musicians, and technicians.
• Launch of two creative workforce training programs for youth, young adults, and
emerging artists.
Community Access & Participation Outcomes
• More than 3,000 residents served in the first year through classes, screenings,
performances, and workshops.
• Monthly community events, cultural programs, and arts education sessions.
• Intergenerational programs linking seniors, youth, and families through arts activities.
Cultural Preservation Outcomes
• Protection and revitalization of a National Register of Historic Places landmark.
• Strengthening of District 2's cultural corridor through heritage preservation and year-
round programming.
2
PROJECT BUDGET
Project Title: Rehabilitation/Restoration of the Historic Ace Theater
Funding Request: $200,000.00
Budget Summary (Restoration Only)
Category Description Amount
Elevator Install elevator for new Mezzanine $100,000
Plumbing/ADA Restrooms Install plumbing for new ADA restrooms $ 80,000
Selective Insulation Restrooms and Mezzanine $ 20,000
TOTAL $200,000
All requested funds will be used exclusively for the physical restoration of the Historic ACE
Theater, a National Register of Historic Places landmark located in District 2. These restorations
will help return the building to safe, ADA-compliant, and functional use as a community arts and
cultural venue.
The budget prioritizes the installation of an elevator, plumbing for new restrooms, and selective
insultation of restrooms and mezzanine. No funding will be used for programming, salaries, or
administrative costs. All expenditures directly support the restoration of the theater in
compliance with City of Miami standards and historic preservation guidelines.
3
CONTINUATION SHEET
AIA Document 0702, APPLICATION AND CERTIFICATION FOR PAYMENT, containing
Contractor's signed certification is attached.
In tabulations below, amounts are stated to the nearest dollar.
Use Column I on Contracts where variable retainage for line items may apply.
A
ITEM
NO.
13
DEStR1PTIONOF WORK
l
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
23
25
Architetural & Engineering Fees
Permitting Costs; Processing Nees; Impact Fees; WASA
General Conditions(Dumpster;Porta-John;Supervision)
Temporary Storage
Aesbestos Survey and Treatment
Shoring and Bracing(*)
Selective Demolition
Foundations; Formwork; Rebar; Concrete Tie -Ins & Fir.
Repair Concrete Sprawling at Columns
Repair CMG Walls
Structural Steel & Misc Metals (*}
Roofing; Demo; Prescast; Insulation
Concrete Floor Topping
Plumbing
Electric
1iVAC
Fire Protection
Framing & Drywall
Selective Insulation
Elevator (*)
Exterior Stucco & Paint
Repair / Restore Marquee
Yellow = Grant 01
Orange = Grant #2
Green = Grant #3 (uncommitted at this time)
OH&P ` 20 %o
GRAND TOTALS
C
SCHEDULED
VALUE
100,000.00
164,400.00
5,000.00
33,363.97
75,000.00
50,000,00
50,000.00
50,000.00
50,000.00
80,000.00
150,000.00
50,000.00
80,000,00
120,000.00
150,000.00
30,000.00
85,000.00
35,000.00
100,000.00
75,000.00
25,000.00
$ 311,552.79
$ 1,869,316.76
D
GGRANT I
(D E)
$
$ 100,000.00
$ 75,500.00
$ 5,000.00
$ 25,666.67
$ 75,000.00
$ 50,000.00
$
5
5
3
5
$
5
5
5
5
$
$
$
$ 19,697.33
$
$ 350,864.00
AIA DOCUMENT G703 Page 2 of 2 Pages
APPLICATION NO: 1
APPLICATION DATE: 5/21/2025
PERIOD TO: 5/31/2025
CONIRACTOR'S PROJECT NO: 2403-01
E
GRANT=
5
$ 50,000.00
$ 50,000.00
$ 50,000.00
$
$ 150,000.00
5
$
s
$
$
$
$
$
$
$ 100,500.00
S
$ 400,500.00
$
F
MOBILi7ATION
DRAW
25,000.00
500.00
25,666.67
25,000.00
25,000.00
25.000,00
25.000.00
25,000.00
50,000.00
$ 226,166.67
G
TOTAL
COMPLETED
AND STORED
TO DATE
(D+E+F)
$ 100,000.00
$ 100,500.00
$ 51,333.34
$ 100,000.00
$ 75,000.00
$ 75,000.00
$ 75,000.00
$ 75,000.00
5
$ 200,000.00
5
5
s
5
$
$
5
$
s
S
5 120,197.33
$ -
$ 972,030.67
Users may obtain validation of this document by requesting of the license a completed AIA Document D401 - Certification of Document's Authenticity
O
(G C)
0%
100%
61%
154%
133%
150%
150%
150%
150%
0%
133%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
39%
0%
47%
H
BALANCE
TO FINISH
(C-G)
5
$
$ 63,900.00
(17,969.37)
(25,000,00)
(25,000.00)
(25,000.00)
(25,000.00)
(25,000.00)
80,000.00
(50,000.00)
50,000.00
80,000.00
120,000 00
150,000, 00
30,000.00
85,000.00
35,000 00
100.000.00
75,000 00
25.000.00
191.355.46
$ 892,286.09
RE'I`ATNAGE
(IF VARIABLE
RATE)
$ 10,000.00
$ 10,050.00
5,133,33
I0,000.00
7,500.00
7,5130.00
7,500,00
7,500.00
20,000.00
12,019.73
$ 97,203.07