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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #18924 Date: 02/13/2026 Commission Meeting Date: 03/12/2026 Requesting Department: Department of Police Sponsored By: Christine King District Impacted: District 5 Type: Resolution Subject: Approve - Emergency Purchase - Retro-Fit Shower Pans - Police College Purpose of Item: The nature of this item is to authorize a resolution of the Miami City Commission, by a four -fifths (4/5ths) affirmative vote, ratifying, confirming and approving the City Manager's findings, that it is most advantageous for the City of Miami ("City") to waive the competitive sealed bidding procedure pursuant to Section 18-90 of the Code of the City of Miami, Florida as amended ("City Code") and retroactively approving the selection of Harbour Construction, Inc., ("Harbour") for the emergency purchase of retro-fit shower pans in all the men's and women's shower stalls, to prevent water draining onto the hallway floors, resulting in a hazard and security issue at the Police College, located at 400 NW 2 Avenue, Miami, FL 33128, for an amount of $72,000.00, allocating funds from the Police Department ("Police") General Code Fund 00001.191508.546000; authorizing the City Manager to negotiate and execute any all documents, subject to allocations, appropriations, and budgetary approvals having been previously made, compliance with applicable provisions of the City Code, including, the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Background of Item: On August 20, 2025, water from the men and women's shower stalls was draining into the hallways at the Police College, located at 400 NW 2 Avenue, Miami, FL 33128, which disrupted the use of the shower stalls. The Police Department ("Police") identified this issue as a safety and security concern due to flooding in the hallways. To maintain operations and restoring the full use of the showers, retro-fit shower pans in all men and women's shower stalls needed to be installed in the amount of $72,000.00. Therefore, Police respectfully request retroactive approval for the emergency purchase of retro-fit shower pans for all of the men and women's shower stalls. Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: General Account No: 00001.191508.546000 Department of Police Department of Police Office of Management and Budget Department of Procurement City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission Office of the City Clerk Reviewed B Jorge Blanco Manuel Morales Marie Gouin Annie Perez Natasha Colebrook -Williams Valentin J Alvarez Thomas M. Fossler George K. Wysong III Maricarmen Lopez City Clerk's Office Initial Police Review Completed Department Head Review Completed Budget Review Completed Procurement Review Completed Approved on behalf of the City Manager Legislative Division Review Completed ACA Review Approved Form and Correctness Meeting Rendered Completed Completed Completed Completed 02/19/2026 2:53 PM 02/20/2026 8:47 AM 02/25/2026 1:33 PM 02/26/2026 1:56 PM Completed 02/27/2026 8:57 AM 03/03/2026 3:29 PM 03/03/2026 5:40 PM 03/12/2026 9:00 AM 03/25/2026 3:43 PM City of Miami Legislation Resolution Enactment Number: R-26-0124 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 18924 Final Action Date:3/12/2026 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, RATIFYING, CONFIRMING, AND APPROVING THE CITY MANAGER'S FINDINGS, ATTACHED AND INCORPORATED AS EXHIBIT "A", THAT IT IS MOST ADVANTAGEOUS FOR THE CITY OF MIAMI ("CITY") TO WAIVE THE COMPETITIVE SEALED BIDDING PROCEDURE PURSUANT TO SECTION 18-90 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), AND RETROACTIVELY APPROVING THE SELECTION OF HARBOUR CONSTRUCTION, INC. FOR THE EMERGENCY PURCHASE OF FURNISH AND INSTALL SERVICES TO RETRO-FIT SHOWER PANS IN ALL THE MEN AND WOMEN'S SHOWER STALLS AT THE POLICE COLLEGE, LOCATED AT 400 NORTHWEST 2 AVENUE, MIAMI, FLORIDA, 33128 TO PREVENT WATER DRAINING IN THE HALLWAYS, FURTHER DAMAGING CITY PROPERTY, FOR THE AMOUNT OF SEVENTY-TWO THOUSAND AND 00/100 DOLLARS ($72,000.00); ALLOCATING FUNDS FROM THE POLICE DEPARTMENT GENERAL ACCOUNT CODE FUND 00001.191508.546000; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, AND COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING, THE CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, on August 20, 2025, water from the men and women's shower stalls was draining into the hallways at the Police College, located at 400 Northwest 2 Avenue, Miami, Florida 33128 ("Police College"), disrupted the use of the showers, and threatened further damage to City property; and WHEREAS, Harbour Construction, Inc.("Contractor") has offered to provide furnish and installation services to retro-fit shower pans in all the men and women's shower stalls at the Police College ("Services") for an amount not to exceed Seventy -Two Thousand and 00/100 Dollars ($72,000.00) to prevent further water draining in the hallways and further damage to City property; and WHEREAS, the City Manager pursuant to Section 18-90 of the Code of the City of Miami, Florida, as amended ("City Code"), made a written finding, attached and incorporated as Exhibit "A" ("City Manager's Findings"), that an emergency exists and approved an emergency purchase request by the City of Miami ("City") Police Department of the Services from Contractor to prevent further harm to City property; and WHEREAS, the City Commission desires to ratify, confirm, and approve, the City Manager's Findings and retroactively authorize the City Manager to execute an agreement with Contractor to protect the life, health, welfare and convenience of the City; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote, the City Commission hereby ratifies, approves, and confirms the City Manager's Findings, that it is most advantageous for the City to waive the competitive sealed bidding procedures, pursuant to Section 18-90 of the City Code and retroactively approving the selection of Contractor for the emergency purchase of the Services for an amount of Seventy -Two Thousand and 00/100 Dollars ($72,000.00). Section 3. Funds for this purpose shall be allocated from the Police Department General Account Code No. 00001.191508.546000. Section 4. The City Manager is authorized' to negotiate and execute any and all documents, all in forms acceptable to the City Attorney, subject to all allocations, appropriations, prior budgetary approvals, and compliance with applicable provisions of the City Code, including, the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, all in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: rge ng 111, C y ttor -y 3/3/2026 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions.