HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #18757
Date: 01/07/2026
Commission Meeting Date: 04/09/2026
Requesting Department: Department of
Housing and Community Development
Sponsored By: Christine King
District Impacted: District 5
Type: Resolution
Subject: Appropriate/Allocate - ARPA Program Income Funds
Purpose of Item:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING THE CITY MANAGER TO APPROPRIATE THE TOTAL AMOUNT OF
FIVE HUNDRED THOUSAND DOLLARS AND 00/100 ($500,000.00) FROM
AMERICAN RESCUE PLAN ACT OF 2021 ("ARPA") PROGRAM INCOME,
GENERATED FROM THE SALES PROCEEDS FROM PREVIOUS SALES OF INFILL
TWIN/SINGLE FAMILY HOME UNITS LOCATED IN DISTRICT 5, FURTHER
ALLOCATE PORTION OF THESE FUNDS IN THE AMOUNT OF FORTY-NINE
THOUSAND, SEVEN HUNDRED EIGHTY-EIGHT DOLLARS AND 20/00 ($49,788.20)
TO RJ SPENCER ("DEVELOPER,") AS SPECIFIED IN EXHIBIT "A," ATTACHED AND
INCORPORATED, TO BE UTILIZE TO COVER SUPPLEMENTAL CONSTRUCTION
COST FOR THE UNIT LOCATED AT 5445 NW 1 COURT, MIAMI, FLORIDA,
CURRENTLY UNDER CONSTRUCTION; FUTHER AUTHORIZING THE CITY
MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL NECESSARY
DOCUMENTS, INCLUDING AMENDMENTS, RENEWALS, EXTENSIONS, AND
MODIFICATION, ALL IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AS MAY
BE NECESSARY FOR SAID PURPOSE. THE APPROPRIATION, ALLOCATION, AND
USE, OF THE FUNDS REFERENCED HEREIN ARE SUBJECT TO ALL FEDERAL,
STATE, AND LOCAL LAWS THAT REGULATE THE USE OF SUCH FUNDS AND THE
RECEIPT OF ALL NECESSARY APPROVALS, INCLUDING, BUT NOT LIMITED TO
THE CITY ATTORNEY, AUTHORIZING THE CITY MANAGER TO MAKE ANY
CHANGES TO ADJUST, AMEND, AND APPROPRIATE THE CITY'S OPERATING
BUDGET, FIVE-YEAR FINANCIAL PLAN, STRATEGIC PLAN, MULTI -YEAR CAPITAL
PLAN, AND OTHER DOCUMENTS AS NECESSARY AND APPLICABLE, PURSUANT
TO THE PROVISIONS OF THIS RESOLUTION, AUTHORIZING, RATIFYING,
APPROVING, AND CONFIRMING CERTAIN NECESSARY ACTIONS BY THE CITY
MANAGER AND THE DESIGNATED CITY DEPARTMENTS TO UPDATE THE
RELEVANT FINANCIAL CONTROLS, PROJECTS CLOSE-OUTS, ACCOUNTING
ENTRIES, AND COMPUTER SYSTEM IN CONNECTION HEREWITH.
Background of Item:
On April 1, 2021, the City of Miami ("City") issued a Request for Proposals ("RFP")
inviting qualified private real estate developers to propose developments of single-family
homes and/or twin homes on certain City -owned parcels of land (collectively, "Project").
On July 8, 2021, pursuant to resolution No. R-21-0281, the City Commission accepted
the proposals received May 17, 2021, pursuant to RFP No. HCD 2021-03, from RJ
Spencer and RF Construction Group.
On September 13, 2021, pursuant to Resolution No. R-21-0352, the City Commission
approved the allocation of American Rescue Plan Act of 2021 ("ARPA") funds in the
amount of $137,639,417.00, which included an amount of $15,500,000.00 to the
Department of Housing and Community Development ("Department").
The allocation to the Department included an amount of Two Million, Seven Hundred
Fifty Thousand and 00/100 Dollars ($2,750,000.00) to establish a pipeline of new
construction affordable housing projects, in which the Department would hire several
developers to construct four (4) single family homes in District 4 and another six (6)
homes in District 5 with the potential to add more.
On January 11, 2024, pursuant to Resolution No. R-24-0009, the City Commission
allocated an initial $1,000,000.00 from the total $2,750,000.00 allocated in R-21-0352 to
develop single family and twin homes in District 5.
Pursuant to Resolution No. R-24-0259, adopted on July 11, 2024, the City Commission
approved the allocation of additional ARPA funds from the Department of Housing and
Community Development, in an amount of 952,000.00 for the development of single
family and twin homes projects, in District 5.
On March 2025, RJ Spencer and RF Construction Group informed the City of Miami
("City") that the project's actual cost surpassed its original budget due to unforeseen
events, specifically, economic fluctuations, supply chain issues, and changes in labor
costs.
On July 24, 2025, pursuant to Resolution No. R-25-0296, the City Commission
approved additional funds, using the sale proceeds income generated from the sales of
infill twin/single family home units located in District 5, in the amount of three hundred
thirteen thousand seven hundred seventy-eight dollars ($313,778.00) to cover additional
project costs.
On October 30, 2025 the Department was informed by RJ Spencer that the approved
first-time homebuyer for the unit located at 5445 NW 1 Court, Miami, Florida, has a
disable child and there is a need to modify the physical structure of the original unit
layout to accommodate the needs of the disabled child.
The cost of the modification triggered additional expense in the amount of Forty -Nine
Thousand Seven Hundred Eighty -Eight Dollars and Twenty Cents ($49,788.20).
The City's ARPA consultant has reviewed the proposed allocation of American Rescue
Plan Act of 2021 ("ARPA") Program Income and has determined that providing ARPA
Program Income to supplement construction cost to advance the development of
affordable single family homes, townhomes, twin homes, and condominium units in
Districts 5 is an eligible use of ARPA Funds under the Final Rule, attached and
incorporated as Exhibit "B"; and
City's Administration authorize the City Manager to appropriate the total amount of Five
Hundred Thousand Dollars and 00/100 ($500,000.00) from American Rescue Plan Act
of 2021 ("ARPA") Program Income, generated from the sales proceeds from previous
sales of infill twin/single family home units located in District 5, further authorize the
allocation of portion of these funds in the amount of Forty -Nine Thousand, Seven
Hundred Eighty -Eight Dollars and 20/00 ($49,788.20) to RJ Spencer ("Developer,") as
specified in Exhibit "A," attached and incorporated, to be utilize to cover supplemental
construction cost for the unit located at 5445 NW 1 Court, Miami, Florida, currently
under construction.
Budget Impact Analysis
Item is Related to Revenue
Item has NOT an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
Total Fiscal Impact: $500,000.00
Reviewed B
Department of Housing and Community Development
Review Completed 01/07/2026 1:56 PM
Office of Management and Budget Luis Hernandez -Torres
Office of Management and Budget Leon P Michel
City Manager's Office Erica T. Paschal
City Manager's Office Natasha Colebrook -Williams
City Manager's Office Mabel Betancourt
Legislative Division Valentin J Alvarez
Office of the City Attorney Raymond Pereira
Office of the City Attorney George K. Wysong III
City Commission Nicole Ewan
Office of the Mayor Mayor's Office
Office of the City Clerk City Clerk's Office
Office of the City Clerk City Clerk's Office
Victor Turner Department Head
Budget Analyst Review Completed
Budget Review Completed
Assistant City Manager Review Completed
Approved on behalf of the City Manager
City Manager Review Skipped
Legislative Division Review Completed
ACA Review Completed
Approved Form and Correctness Completed
Meeting Completed
Signed by the Mayor Completed
Signed and Attested by the City Clerk Completed
Rendered Completed
02/27/2026 12:40 PM
02/27/2026 1:49 PM
02/27/2026 2:01 PM
Completed
01/29/2026 11:01 AM
03/05/2026 4:09 PM
03/31/2026 12:17 PM
03/31/2026 6:12 PM
04/09/2026 9:00 AM
04/16/2026 4:41 PM
04/16/2026 4:49 PM
04/16/2026 4:49 PM
City of Miami
Legislation
Resolution
Enactment Number: R-26-0150
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 18757 Final Action Date:4/9/2026
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING THE CITY MANAGER TO APPROPRIATE THE TOTAL AMOUNT OF
FIVE HUNDRED THOUSAND DOLLARS AND 00/100 ($500,000.00) FROM
AMERICAN RESCUE PLAN ACT OF 2021 ("ARPA") PROGRAM INCOME,
GENERATED FROM THE SALES PROCEEDS FROM PREVIOUS SALES OF INFILL
TWIN/SINGLE FAMILY HOME UNITS LOCATED AT 276 NW 53 STREET AND 278
NW 53 STREET, MIAMI, FLORIDA ("SALE PROCEEDS"), AS SPECIFIED IN EXHIBIT
"B"; FURTHER AUTHORIZING A PORTION OF THE SALE PROCEEDS IN THE
AMOUNT OF FORTY-NINE THOUSAND, SEVEN HUNDRED EIGHTY-EIGHT
DOLLARS AND 20/100 ($49,788.20) TO RJ SPENCER CONSTRUCTION LLC, A
FLORIDA LIMITED LIABILITY COMPANY ("DEVELOPER"), AS SPECIFIED IN
EXHIBIT "A," ATTACHED AND INCORPORATED, TO COVER SUPPLEMENTAL
CONSTRUCTION COSTS FOR THE UNIT LOCATED AT 5445 NW 1 COURT, MIAMI,
FLORIDA; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND
EXECUTE ANY AND ALL NECESSARY DOCUMENTS, INCLUDING AMENDMENTS,
RENEWALS, EXTENSIONS, AND MODIFICATION, ALL IN A FORM ACCEPTABLE
TO THE CITY ATTORNEY, AS MAY BE NECESSARY FOR SAID PURPOSE. THE
APPROPRIATION, ALLOCATION, AND USE, OF THE FUNDS REFERENCED
HEREIN ARE SUBJECT TO ALL FEDERAL, STATE, AND LOCAL LAWS THAT
REGULATE THE USE OF SUCH FUNDS AND THE RECEIPT OF ALL NECESSARY
APPROVALS, INCLUDING, BUT NOT LIMITED TO THE CITY'S ARPA
CONSULTANT, AND THE CITY ATTORNEY, AUTHORIZING THE CITY MANAGER
TO MAKE ANY CHANGES TO ADJUST, AMEND, AND APPROPRIATE THE CITY'S
OPERATING BUDGET, FIVE-YEAR FINANCIAL PLAN, STRATEGIC PLAN, MULTI-
YEAR CAPITAL PLAN, AND OTHER DOCUMENTS AS NECESSARY AND
APPLICABLE, PURSUANT TO THE PROVISIONS OF THIS RESOLUTION,
AUTHORIZING, RATIFYING, APPROVING, AND CONFIRMING CERTAIN
NECESSARY ACTIONS BY THE CITY MANAGER AND THE DESIGNATED CITY
DEPARTMENTS TO UPDATE THE RELEVANT FINANCIAL CONTROLS, PROJECTS
CLOSE-OUTS, ACCOUNTING ENTRIES, AND COMPUTER SYSTEM IN
CONNECTION HEREWITH.
WHEREAS, on April 1, 2021, the City of Miami ("City") issued a Request for Proposals
("RFP") inviting qualified private real estate developers to propose developments of single-
family homes and/or twin homes on certain City -owned parcels of land (collectively, "Project");
and
WHEREAS, a total of five (5) responses were received, two (2) of which met the
minimum threshold and fulfilled all of the RFP's requirements as responsive and responsible
bidders: RJ Spencer Construction LLC, a Florida Limited Liability Company ("RJ Spencer "), and
RF Construction Group Inc., a Florida profit corporation ("RF Construction Group") (collectively,
"Developers"); and
WHEREAS, on July 8, 2021, pursuant to Resolution No. R-21-0281, the City
Commission accepted the proposals received May 17, 2021, pursuant to RFP No. HCD 2021-
03, from RJ Spencer and RF Construction Group; and
WHEREAS, on September 13, 2021, pursuant to Resolution No. R-21-0352, the City
Commission approved the allocation of American Rescue Plan Act of 2021 ("ARPA") funds in
the amount of One Hundred Thirty -Seven Million Six Hundred Thirty -Nine Thousand Four
Hundred Seventeen and 00/100 Dollars ($137,639,417.00), which included an amount of
Fifteen Million Five Hundred Thousand and 00/100 Dollars ($15,500,000.00) to the Department
of Housing and Community Development ("Department"); and
WHEREAS, the allocation to the Department included an amount of Two Million Seven
Hundred Fifty Thousand and 00/100 Dollars ($2,750,000.00) to establish a pipeline of new
construction affordable housing projects, in which the Department would hire several developers
to construct four (4) single family homes in District 4 and another six (6) homes in District 5 with
the potential to add more; and
WHEREAS, on January 11, 2024, pursuant to Resolution No. R-24-0009, the City
Commission allocated an initial One Million and 00/100 Dollars ($1,000,000.00) from the total
Two Million Seven Hundred Fifty and 00/100 Dollars ($2,750,000.00) allocated in Resolution
No. R-21-0352 to develop single family and twin homes in District 5; and
WHEREAS, on July 11, 2024, pursuant to Resolution No. R-24-0259, the City
Commission approved an allocation of additional ARPA funds from the Department, in an
amount of Nine Hundred Fifty -Two Thousand and 00/100 Dollars ($952,000.00) for the
development of single family and twin homes projects, in District 5; and
WHEREAS, on March 2025, RJ Spencer and RF Construction Group informed the City
of Miami ("City") that the project's actual cost surpassed its original budget due to unforeseen
events, specifically, economic fluctuations, supply chain issues, and changes in labor costs; and
WHEREAS, on July 24, 2025, pursuant to Resolution No. R-25-0296, the City
Commission approved an allocation of additional funds, using the sale proceeds income
generated from the sales of infill twin/single family home units located in District 5, in the amount
of Three Hundred Thirteen Thousand Seven Hundred Seventy -Eight and 00/100 Dollars
($313,778.00) to cover additional project costs; and
WHEREAS, on October 30, 2025, the Department was informed that the approved first-
time homebuyer for the unit located at 5445 Northwest 1 Court, Miami, Florida, requires
additional accessibility improvements to the home in order to accommodate the needs of a
member of the homebuyer's household; and
WHEREAS, the cost of the accessibility improvements incurred additional expenses in
the amount of Forty -Nine Thousand Seven Hundred Eighty -Eight and 20/100 Dollars
($49,788.20); and
WHEREAS, the City's ARPA consultant has reviewed the proposed allocation of ARPA
Program Income and has determined that the use of ARPA Program Income to cover
supplemental construction costs due to the costs of additional accessibility improvements is an
eligible use of ARPA Funds under the Final Rule, attached and incorporated as Exhibit "C"; and
WHEREAS, the City's Administration recommends the appropriation of the total amount
of Five Hundred Thousand and 00/100 Dollars ($500,000.00) from ARPA Program Income,
generated from the sales proceeds from previous sales of infill twin/single family home units
located at 276 Northwest 53 Street and 278 Northwest 53 Street, Miami, Florida, as specified in
Exhibit "B," attached and incorporated, and to authorize the allocation of ARPA funds in the
amount of Forty -Nine Thousand Seven Hundred Eighty -Eight Dollars and 20/100 ($49,788.20)
to RJ Spencer ("Developer,") as specified in Exhibit "A," attached and incorporated, to be
utilized to cover supplemental construction cost due to the costs of additional accessibility
improvements for the unit located at 5445 Northwest 1 Court, Miami, Florida;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The City Manager is authorized' to appropriate the total amount of Five
Hundred Thousand and 00/100 Dollars ($500,000.00) from ARPA Program Income, generated
from the sales proceeds from previous sales of infill twin/single family home units located at 276
Northwest 53 Street and 278 Northwest 53 Street, Miami, Florida, as specified in Exhibit "B,"
attached and incorporated.
Section 3. The allocation of funds to RJ Spencer, in the amount of Forty -Nine Thousand
Seven Hundred Eighty -Eight Dollars and 20/100 Cents ($49,788.20), using the sale proceeds
income generated from the sales of infill twin/single family home units located in District 5, to
cover additional project cost of the unit located at 5445 Northwest 1 Court, Miami, Florida, as
specified in Exhibit "A," attached and incorporated, is authorized.'
Section 4. The use, allocation, and appropriation of ARPA Funds are subject to written
approval by the City's ARPA consultant, and all federal, State, and local laws that regulate the
use of such funds and the receipt of all necessary approvals, including, but not limited to the
City Attorney.
Section 5. The City Manager is authorized' to execute any and all necessary
documents, in a form acceptable to the City Attorney, for said purpose.
Section 6. Certain necessary actions by the City Manager and the designated City
Departments to update the relevant financial controls, project close-outs, accounting entries,
and computer systems in connection herewith are hereby authorized', ratified, approved, and
confirmed.
Section 7. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
1 The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to those prescribed by applicable City Charter and City Code
provisions.
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
APPROVED AS TO FORM AND CORRECTNESS:
g III, C yE[ttorey J 313112026