HomeMy WebLinkAboutO-14455City of Miami
Ordinance 14455
Legislation
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 18982 Final Action Date: 4/9/2026
AN ORDINANCE OF THE MIAMI CITY COMMISSION AMENDING CHAPTER
18/ARTICLE III OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS
AMENDED ("CITY CODE"), TITLED "FINANCE/CITY OF MIAMI
PROCUREMENT ORDINANCE," BY AMENDING SECTIONS 18-73 AND 18-
111, TITLED "DEFINITIONS," AND "CONTRACTS OF OTHER
GOVERNMENTAL ENTITIES," RESPECTIVELY, TO DEFINE "COOPERATIVE
PURCHASING ORGANIZATION," AND AUTHORIZE THE CITY MANAGER TO
UTILIZE COMPETITIVELY AWARDED CONTRACTS OF OTHER
GOVERNMENTAL ENTITIES AND COOPERATIVE PURCHASING
ORGANIZATIONS SUBJECT TO SPECIFIED CONDITIONS, REPORTING,
AND COMMISSION NOTICE FOR CERTAIN PURCHASES; CONTAINING A
SEVERABILITY CLAUSE; AND PROVIDING FOR AN IMMEDIATE EFFECTIVE
DATE.
SPONSOR(S): Commissioner Christine King, Commissioner Ralph "Rafael" Rosado
WHEREAS, Chapter 18/Article III of the Code of the City of Miami, Florida, as amended
("City Code"), titled "Finance/City of Miami Procurement Ordinance," establishes requirements
and procedures governing City of Miami ("City") procurement, including the receipt and
evaluation of unsolicited proposals; and
WHEREAS, Section 18-111 of the City Code currently authorizes the City, in lieu of
other City competitive bidding procedures, to utilize competitively awarded contracts secured by
or on behalf of other governmental entities, subject to specified findings and approval
thresholds; and
WHEREAS, it is beneficial to the City as a whole, that Section 18-111 be updated to
include Cooperative Purchasing Organizations ("Cooperatives") and to include the delegation to
the City Manager to purchase any necessary goods and/or services that were competitively
solicited and vetted by other governmental entities or Cooperatives; and
WHEREAS, such delegation to the City Manager will substantially reduce the goods and
services procurement cycle time by five (5) to seven (7) months for Invitation for Bids ("IFB")
and by eight (8) to ten (10) months for Request for Proposals ("RFP") or Request for
Qualifications ("RFQ"); and
WHEREAS, such delegation will create administrative efficiencies through the reduction
of the volume of agenda items prepared by the Procurement Department ("Procurement") of
which the average time spent on a procurement agenda item cradle to grave is between four (4)
to ten (10) weeks; and
WHEREAS, transitioning from individual legislative awards to a delegation of authority to
the City Manager model reduces the volume of routine ministerial agenda items; therefore, the
City of Miami Page 1 of 4 File ID: 18982 (Revision: A) Printed On: 4/30/2026
File ID: 18982 Enactment Number: 14455
City can optimize staff efficacy, allowing Procurement to focus on complex City -specific RFPs,
RFQs and IFBs; and
WHEREAS, by streamlining the acquisition process to access pre -vetted, competitively
solicited goods and services awarded by other governmental entities or Cooperatives will
significantly enhance the City's operational agility, drastically reducing procurement lead times
and ensuring that essential goods and services reach City constituents with greater speed and
fiscal efficiency and thereby ensuring that the City's procurement function serves as a catalyst
for progress rather than an administrative hurdle; and
WHEREAS, the City Commission finds that, when it is in the City's best interest, the City
should be able to utilize competitively awarded contracts awarded by or on behalf of other
governmental entities and by cooperative purchasing organizations, while requiring (i)
equivalent pricing structure and equal or better pricing, (ii) confirmation of required funding and
budgetary approvals, (iii) quarterly reporting to the City Commission of purchases made under
such authority, and (iv) advance notice to the City Commission for purchases utilizing contracts
of other governmental agencies exceeding One Million Five Hundred Thousand and 00/100
Dollars ($1,500,000.00) or contracts of cooperative purchasing organizations exceeding Five
Million and 00/100 Dollars ($5,000,000.00) with an opportunity for City Commission review; and
WHEREAS, the City Commission desires to amend the City Code accordingly;
NOW, THEREFORE, BE IT ORDAINED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Ordinance are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. Chapter 18/Article III of the City Code is further amended in the following
particulars:'
"CHAPTER 18"
FINANCE
ARTICLE III. CITY OF MIAMI PROCUREMENT ORDINANCE
Sec. 18-73. — Definitions.
Cooperative purchasing means:
(1) Procurement conducted on behalf of two (2) or more public entities;
1 Words and/or figures stricken through shall be deleted. Underscored words and/or figures shall be
added. The remaining provisions are now in effect and remain unchanged. Asterisks indicate omitted and
unchanged material.
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File ID: 18982 Enactment Number: 14455
(2) The combining of requirements of two (2) or more public entities in order to
obtain the benefits of volume purchasing and/or reduction in administrative
expenses.
Cooperative purchasing organization means a public entity, not -for -profit organization, or
other organization that conducts, sponsors, administers, or aggregates cooperative purchasing
and that awards contracts for use by multiple public entities pursuant to a competitive
solicitation process.
Sec. 18-111. — Contracts of other governmental entities or cooperative purchasing
organizations.
Notwithstanding all other provisions of this article, in the purchase of necessary good
and/or services the city may, in lieu of other city competitive bidding procedures, accept
a compctitivc bid which has been secured purchase any necessary goods and/or
services by utilizing contracts awarded by or on behalf of any federal, state, county, or
municipal government or from any other governmental entity, state -funded institutions
and not -for -profit organizations, or any cooperative purchasing organization; each such
contract, an "Underlying Contract." cubjcct to a dctcrmination by the chief procurement
officer that the contract was entered into pursuant to a competitive process in
compliance with city laws, policies and procedures; provided, however, that in the
purchase of goods or services in excess of $25,000.00, such contracts shall be
approved by the city manager, and purchases of goods or services in excess of
The city manager is
authorized to purchase any necessary goods and/or services utilizing an Underlying
Contract under this section, provided that such purchase may only be effectuated upon
compliance with the following:
(a) the Underlying Contract was entered pursuant to a competitive process in
compliance with city laws, policies, and procedures, as determined by the
chief procurement officer;
(b) the goods and/or services to be purchased are within the scope of the
Underlying Contract, the purchase is made on the same pricing basis and
method of compensation as the Underlying Contract, and the total cost to the
city is equal to or more favorable than the pricing under the Underlying
Contract, as determined by the chief procurement officer;
(c) the vendor has been determined to be responsible and, as of the date the
purchase is effectuated, is not suspended or debarred by the city, is not in
arrears to the city, and is not in material default under any city contract;
(d) all allocations, appropriations, and required budgetary approvals for the
purchase have been lawfully made and obtained prior to effectuating the
purchase; and
(e) for any purchase utilizing (i) an Underlying Contract awarded by any federal,
state, county, or municipal government, any other governmental entity, any
state -funded institution, or any not -for -profit organization (except those not -
for -profit organizations that are cooperative purchasing organizations as
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File ID: 18982 Enactment Number: 14455
defined in section 18-73), where the purchase price exceeds One Million Five
Hundred Thousand and 00/100 Dollars ($1,500,000.00), or (ii) an Underlying
Contract awarded by or through any cooperative purchasing organization,
where the purchase price exceeds Five Million and 00/100 Dollars
($5,000,000.00), the city manager shall, prior to effectuating the purchase, file
with the city clerk for distribution to the city commission a memorandum
detailing, at a minimum, (i) the goods or services being purchased, (ii) the
total purchase price, (iii) the name of the vendor, and (iv) the Underlying
Contract being utilized (including the awarding entity and contract number, if
any). The city manager shall allow five (5) business days after the date of
such filing for any city commissioner to object to the purchase or request that
it be presented to the city commission at the next available city commission
meeting for approval. If a timely objection or request is submitted, the city
manager shall not proceed unless and until the city commission approves the
purchase.
For purposes of this section, a "purchase" means a single purchase order, work order,
task order, change order, supplemental agreement, or other instrument or directive that
authorizes an expenditure of city funds in a stated amount, and the "purchase price"
means the amount so authorized. Purchases shall not be artificially divided or structured
to avoid the requirements of this subsection.
All purchases made pursuant to this section shall be reported to the city commission on
a quarterly basis. Nothing herein shall prevent the city manager from establishing as -
needed contracts utilizing an Underlying Contract; provided that each purchase
thereunder complies with subsections (a) through (e) above.
Nothing in this section shall be construed to authorize any procurement in a manner that
is prohibited by, or that circumvents, applicable state or federal law.
*„
Section 3. If any section, part of a section, paragraph, clause, phrase, or word of this
Ordinance is declared invalid, the remaining provisions of this Ordinance shall not be affected.
Section 4. This Ordinance shall become effective immediately upon final reading and
adoption thereof.2
APPROVED AS TO FORM AND CORRECTNESS:
rge Wyy ng III, C ty ttor
3/3/2026 'etrge = . Wyy ng Ill, C ty ttor' -y 3/31/2026
2 This Ordinance shall become effective as specified herein unless vetoed by the Mayor within ten (10)
days from the date it was passed and adopted. If the Mayor vetoes this Ordinance, it shall become
effective immediately upon override of the veto by the City Commission or upon the effective date stated
herein, whichever is later.
City of Miami
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