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HomeMy WebLinkAboutR-75-07177-26-75 MCIab RESOLUTION NO. 75417 A RESOLUTION ACCEPTING THE HID RECEIVED PROM PROPERTY MANAGEMENT AND MAINTENANCE, INC. POR CLEAN/NO THREE (3) CITY OP MIAMI STADIUM PACIDI TIES , NAMELY 1 ORANGE HOWL STADIUM, MIAMI MARINE STADIUM AND MIAMI HASEHADD 'STAD/UM, AT A COST TO BE DETERMINED ON THE SIZE OP THE CROWby AND AUTHOR/ZING AND DIRECTING THE CITY MANAGER TO EXECUTE A CONTRACT WITH SAID PIRM, ALLOCAT/NO PtiNDS PROM THE PD'$DIC PACII+I 'lES 1974-7 S EUDGET POR THIS PURPOSE. WHEREAS, bids were received from six (6) firms for clearing trash and debris from any one, all three, or any combina- tion of the three (3) City of Miami Stadiums, after events at said stadiums; and WHEREAS, the City Manager recommends that the bid received from Property Management and Maintenance, Inc. be accepted as the most advantageous bid to the City and the Department of Public Facilities concurs; and WHEREAS, the cost of the aforesaid cleaning of the Miami Marine Stadium, Orange Bowl Stadium and Miami Baseball Stadium is to be determined on the size of the crowd, as per attached tabulation; NOW, THEREFORE, BE IT RESOLVED'BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The bid received from Property Management and Maintenance, Inc. be, and is hereby, accepted at a cost to be determined by the size of the crowd, for cleaning three (3) City of Miami Stadium Facilities, namely Orange Bowl Stadium, Miami Marine Stadium and Miami Baseball Stadium, as per the attached tabulation. 11 ! r)nrl.T. "r . • "DOCUMENT ITEM i:4J. IP EX CITY COMMJSS '1N MEETING OF JUL 3'1 1975 • iii( der %'tn 1"t+11o'.';lilg i's l;h (E,,, itoi. 1i1i:1lc..'' Ct:, , t)1' Hd1`..' 0 POYL 1.500 ;: o 2,499 2,500 to 5 3cif to 7,999 o 1;499: 15 000 to 21,C,99 3 t . C' i� (i to : i,..v+. aii 50,000 GJ,rt`4, to C9,999 lit ,l.!,0 to 71,999 72,00 , co 74,99 75,0r10 to 89,000 thin : 500 5 O r+ •., Lo • 1 , (i ,A . • t o r . , 'i r:% r.! 3 i' "i �` is ;_t !t r t ., .. i : , .) .? Al on(1 *275.00 1+00.00 $500.00 *800.00 .1. , 021,00 1,550.00 1,750.00 t2,150.00 Z'2 , ;50.00 *2,850.00 !2,050.00 850.00 Alone *75.00 $125,00 $160,00 :2 00 , 00 CLr,•,1t'r; S ac i uii $275.00 $ 00.00 500.00 700.00 $1,021.00 *1,550.00 *1,750.00 *2,150.00 *2,500.00 *2,850.00 *2,850.00 $2,850.00 *2,850.00 With Orarwc Bowl *75.00 G l E r^+ t !"": --r- P 1/ r— • ( f \ ` ;1 i f ia.,.. L' $125.00 $160 , 00 $200.0'0 for 'r'':i!" i he Will hid a') t: ts'Ia' (1 L :, . a S :''. p t' '(? m 275.00 *.1.o0.O0 • :500.00 *C00.00 $ ,021.C:) $,550.00 *1,750.00 *2,150.00 ~':5C0.00 ;:2,850.00 $2,850.00 *2 , 850, C0 *2,850.00 !Nth Both O t it rs r%275.00 't400.00 *500.00 * 00.00 *1 , 021.00 *1,550.00 t, ;�1,750.00 *2,150.00 r�2,500.00 2,850.00 $2,850.00 $2,850.00 $2,850.00 f PRICE. Yi t}: t•ti.th E;c th •.S �_i cii u:�, Other S ;'..t; $75.00 $75.00 ti125.00 $160.00 *200.00 $125.00 *160,00 <, ;, 00 00 4 i :11 I .• I #.1 # • I • • " 1.. tuCj • •• 6 o 71•50.) ATI[NnA;:C". b(10 1,0:) to 1 ,9,'..;(; 2.,f)00 to 9 not, Ln 10,99,) 11,0Cf.; to C!J (.1i-L mr, t. . _......._ C.I. !-1:: .r.', !:1 IA !'k T. r: i.: tri.....11 It. i '(..i: i 1,1 r 1 lit, I:1 oil .., C)i-,..i. it t! (i II o I.: 'I Si:,..t.iit; il . _ • _.. _ . —.. ... ._ .. ____ _. ..... ep.715.00 .00 *300.00 t325 .CC) 0,5o. oo t.'1")t.: 200.00 3oo .00 ;32:5.00 *350.00 • r'600.. P612.5 CrItl *2.00.00 t.) # •.- • J. I ;20.00 t!i th tl '3r 5 *85.00 *125.00 t. • c. 00 t,2f..0.00 —250.00 co .0( Zn00.00 325.00 *325.00 f35U.00 e.:),K).00 The City Manager be, and he is hereby, authorized and directed to execute a contract with the aforesaid firm, allocating funds from the Public Facilities 1974-75 budget for this purpose. PASSED AND ADOPTED this day of 31 JULY 1975. Attest: PREPARED AND APPROVED ,BY: Carte Assistant City Attorney APPROVED AS TO FORM AND CORRECTNESS; hn S. Lloyd - City j torne M A m r AURICE FERRE MAYOR H, D, SOUTHERN City Clerk "SUPPORTIVE DOCU ENTS • CITY Wit= MIAMl, PLO14115A IN elleO PICE MCMO ANbUM Oil TO: Mr. Ps Ws Andrews City Manager irector ublic Facilities 6A'F : Jul'' eoy U s :; PILE: tuBJE7.Stadiur8 Cleaning 8ida REFERENCES: ENCLOSURES: On April 8, 1975, bids were accepted from six firms for the privilege, of contracting with the City for cleaning of trash and debris from any cane, all three, or any combination of the City of Miami stadiums after events at these stadiums. The bid specifications for this bid submission specified very clearly that, '"The right is reserved by the City of Miami to accept any bid, or combination of bids, deemed to be in the best interest of the City..." and that, "In making such deter. urination, the City's consideration shall include but not be limited to the followingt (A) Financial, (I3) Experience, financial qualifica- tions, and professional reputation of bidders." In analysis of the six bid submissions, four firms must be eliminated on the basis of non-compliance with bid specifications, lack of exper- ience, and submission of high price quotations. Of the remaining two firms, Property Management and Maintenance, Inc. and Standby Janitorial Service, Inc., the firm of Property Management and Maintenance, Inc. was clearly the lowest bidder for the Marine Stadium and Baseball Stadium but Stand-by Janitorial Service, Inc. was the low bidder for the Orange Bowl. The dollar difference between these two bids would, however, amount to only about $3,000 per year. It is our recommendation, since the dollar differential is relatively small and since Stand-by Janitorial Service, Inc. has been utilized to clean the Orange Bowl in the past with consistently poor results that Stand-by Janitorial Service, Inc. be eliminated on the basis of our own poor past experience with them and that this bid, in its entirety, should be awarded to Property Management and Maintenance, Inc. This is a very important football year at the Orange Bowl with a Super Bowl game, as well as back-to-back big games on November 22 between the University of Miami and Notre Dame, and on November 23 between the Dolphins and Colts; and then again on December 6 the Orange Blossom Classic and on the 7th the Dolphins and Bills. In view of this tight scheduling and the important games being played, it is particularly necessary that the stadium be cleaned quickly and thoroughly - which Property Management and Maintenance, Inc. has proven it can do, and which we have reason to believe that Stand-by Janitorial Service, Inc. cannot do. "SUPE PC�T!V sfi .3L1'i1J FOLLOW" i '11‘ BID SECURITY t tett CLEANING 'OItANO fin ; MAltl tl STADIUMtAttEA%L STAI tA2 AFTER EVEN”, BIDDER Pro : etty Mattg._ & Haig+; Ittc. Biscayne Janitorial Setv.ItYc. S'tantlby r404.+1144Service Bali maintenance Imperial Imperial Janitor Service Inc. A. & B. Maintenance Security Abertg/2enitez, Jr. DATE RIDS RECEIVE C.C. 500.00 +t_ el 6 pro 4--e..&etiftel$04.44 c.c. $500.00 44! W C.C. $500.00 4700 Asa �-t 609 Company Check $500.00 'No Security A rii 8 197 7/ 7 F Received a •b�ve.s r'� hocks this FQR ACCQUNTIND DIVISION FORM NO. 1043,- REV. 74 WHITE CITY Or MU" FLORIDA RE UJS1 i 1O r ADVERTISEMENT FOR B1 L. ACCOUNT CODE 34 6.0►3.,. .m ,_ WrikaC1 _ 10 NO. -7-1. m—. DATE . L/ 7,5 PHONE,., 47,'15.. 61 PREPARED©T r....� v DATE DATE DATE DATE DATE DATE AMOUNT AMOUNT AMOUNT AMOUNT *MOUNT AMOUNT tobE ttOM DESCRIPTION QUANtftY AVE AMT. RI bS TO 8` L SECURED POR Contract for cleaning Oranc,e Bow , Marine Stadium case&all Stadium after events FOR THE DEPARTMENT OF: Public Facilities ADVERTISE ON BIDS TO BE RECEIVED ON 2690 Cci,tract of stadiums 5476.03 . 5.774.01. for cleaning (80 20 0�'\,�E 1CIi"l LLC t " ()LLCM TOTAL ESTIMATED COST: CONTRACTUAL: INCIDENTAL: $ ;r+''"'i TOTAL $ �1 `' . APPROVED BY. Imo, ery.4-4 4 • DIRECTOR OF ISSUING DEPARTMENT SOURCE OF FUNDS: To be filled in by EXPENDITURE CONTROL: FUNDS AVAILABLE FOR PROJECT INVOLVED EXPENDITURE CONTROLLER PROJECT CODE AD CODE5476 •03.2690(80%i5-774.01.2690ie0 ) COPIES TO: Purchasing (Org,) — City Manager - City Clerk —Expenditure Cannot Issuing Department — Other Affected Department GREEN PINK CANARY BLUE GOLDENROD AtIa) Advcrti :mt'nt biz!'I 744t 7t Seal od bi ds wi 11 be received by tho City '!l nacler and Ci ty Clerk of the Ci ty of 9,i emi , Fi eri da "no 1 ater than 10:00 o'clock A.11. March 2'5, 1975 fov f urni sh i n1 A contract for c1 eani nri the vari ous stadiums of the r'i tv in accordance with d`tailed sneci fi cations avai 1 - able upon request at the office of the Purchasing fjent, City llal l , Dinner „ey, 3500 Pan American Drive, Hi arni , to i enhone 44i_4745, City of Plori da P.W. Andrews, City ?iananer "SUPPORTIVE DOcur; F TS FOLLOW" • 3 y4� yN� �,y] *M� A b b tL N Y U M I slid No. 74-75-7 The stamp on the yellow envelope sent with the request for bid is dated 'larch 25, 1976 as the day of the open- ing of bids. Please note that it should read April 8, 1975 as is stated on page two (2) of the request for bid. Paul W. Andrews City Manager