HomeMy WebLinkAboutR-75-0637RESOLUTION NO, 75a61.,7,,
A 1zt801.titioN AUT1DiiZINO tH CITY MANAGER
To tNTtR INTO AGREEMENT WITI-I PtAT„ MARWICR,
AND coMPANY$ A PROFESSIONAL CON.
PtiliPost or iDtVtLo1:5INO
A tir/NANcIAL MANAGEMENT SYsttivl it. t TI-It CITY
OF MIAMI", 1-13NIDING OF WHICH I-IAs BEEN PROVIDED
THRotio14 FEDERAL REvENUE s14ARINO rtiNIDS 11?
ORDINANCE NO. 8345 AND A FEDERAL GRANT UNDER
THE 701 COMPREHENSIVE PLANNING ASSISTANCE
PROGRAM FROM THE DEPARTMENT OF HOUSING AND
URBAN DEVELoPivIENT, NOT TO EXCEED A cost OF
$45 000.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. That the City Manager is authorized to enter into agree-
ment with Peat, Marwick, Mitchell and Company, a professional consulting
firm, for the purpose of developing a "Financial Management System for the
City of Miami", funding of which has been provided through Ordinance No. 8345,
and a Federal 701 - Comprehensive Planning Assistance Grant, said project not
to exceed a cost of $45, 000.
PASSED AND ADOPTED this 17th day of July, 1975.
APPROVED AS TO FORM AND CORRECTNESS:
Chn S. Lloyd, 'ity Attori
; DOCUMENT INDEX
ITEM NO,--.41"
CITY COMMISSION
MEETING OF
,JUL 1 7 1975
1004,UTIQN No. 20.--
REMAIN; ,,,I ,,,,„,,„
•
l't °tip 741A1411, ttztitril5A
1141`i4 Pfritt M M8tANthJM
tfonorable Members of
the City Commission
44•101,040",--
16/4: P. W. Andrews
• City Manager
bAts:• 414 , j
7gip
1'rbposai for Developrnent bf
rinat ciai Management System
for the City of Miami
fEFt RENCES:
Agenda Item #$6
ENCLOSURES;
A recent rrianagex ent consulting firm report on "A Three.Vear Data
Processing Matt for the City of Miami" outlined the development of a
management information system designed to meet the management and
operational needs of the City.
The report covered the findings and recommendations for developing a
cornputerized financial management system and a plan of action which
could be used by the City as a guideline. The report emphasized that
the financial management system was one having the greatest impact on
services provided or internal efficiency and should be assigned a high
implementation priority. It stated that the present financial system
does not meet the operational or management needs of the department_
and the City administration, and further that the entire financial system
should be redesigned to meet the current and future management and
operational needs of the City. The report also recommended that work
should begin which would lead to implementation of an operational system
in the Finance Department by the beginning of the 1975-76 fiscal year.
Based on the management consulting firm's report, the Finance Depart-
ment invited three outstanding management consulting and certified
public accounting firms to submit proposals to work with the City in
developing an automated financial management information system.
These firms were: Peat, Marwick, Mitchell and Company (Miami,
Florida); Touche Ross and Company (Atlanta, Georgia, and also main-
tains a Miami office); and Booz, Allen and Hamilton, Inc. (Washington,
D. C. ). These firms are highly qualified and the list of resumes of
personnel who might be assigned to the City, indicate top flight experi-
ence, education and ability.
After a careful review of these proposals, it is recommended that the
City Commission authorize the City Manager to negoiate a contract with
Peat, Marwick, Mitchell and Company for consulting services relating
to development of a fiscal management system for the City of Miami for
a fee not to exceed $45, 000.
Page 1 of 2
Hon orabi-e Members of
the City b m'niss o i
Molds for this project have been identified in the i 74 7S budget from
"edearal Revenue Sharing Sources, and from a current 701 t6mpreh ri
site Planning and Management Assistance Grant, This funding will be
sufficient to carry the City through the first two phases n°ieritionet9
above.
In addition to the, merits of their proposal, a major consideration for
recommending the firm of Peat, Marwick, Mitchell and Company is
that the rlorida headquarters is located in Miami and the personnel who
will be assigned to this program are already located here. The lvliami
office, with thirteen partners and approximately $0 professionals on
the staff ranks tenth in size among the 107 United States offices. They
will be available at any time questions arise, and the City will be spared
travel and other out=ofypocket expense which would otherwise be incurred.
The following Florida municipalities have been clients of this company:
Coral Gables, Sarasota, Fort Lauderdale, Tallahassee, Orlando, St.
Petersbury, Miami Beach, Pensacola, Bradenton, `West Palm $each, and
Fort Myers.
The proposal embodies Phase I and Phase II of a three-phase project.
Phase I is to determine the financial and hardware system requirements
of the City and make recommendations in both areas, Phase II is to con-
duct computer hardware procurement.
One of the features to be incorporated into the contract is that the consul-
tants will conduct a series of uniform benchmark tests on all vendor
responsive equipment. This "hands-on" test will assure the City that the
hardware and software programs will adequately perform the specified
requirements before purchase or lease.
It is imperative to have the third and final implementation phase operational
during the 1975-76 budget year.