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HomeMy WebLinkAboutM-75-0527'fib Honorable Merribers of the City Commission P, ., Andrews City Manager tit"' 'Of= MIAMi, 'PLO ibis tf4, 0#i MtNIOAtANdbitt1Mi EI LE: SUBJECT Request to Amend Ordinance 8038 Executive tefisibti Benefit REFF.:RENCEs: EACLOSURES At the May 8, 1975, City CoMtn ssiori meeting, there was discussion of a request to amend Ordinance 8038 to include the Assistant to the Executive Secretary of the Civil Service Board, the Assistant City Clerk and the Assistant to the Director of the Department of Administration Nanning and Zoning Board, to be recipients of certain executive pension benefits, Ordinance 8038 provides: ' : , ..upon service retirement if a member of said Retirement System or Retirement Plan has three or more years service since last becoming a member,- he shall also receive a pension equal to one percent (1%'0) of average final compensation for each year of service or fraction thereof that such member served as the City Manager, Assistant City Manager, City Clerk, Executive Secretary of the Civil Service Board, Executive Secretary of the Planning and Zoning Board, City Physician, City Attorney, Assistant Director of the Department of Law, or as Director or Assistant Director of a Department established by the Charter of the City of Miami or by ordinance as authorized by said Charter, provided he has served in any of such capacities for a total com- bined period of not less than three years; subject therein to a maximum length of service amounting to ten years for the purpose of computing such additional pension allowance thereunder.... Ordinance 8038 was adopted with the benefit of a review by the City's Actuary who specifically evaluated the affect of the ordinance and the specific executive positions included therein as to its annual cost to the City and to the City's pension program. I have researched the matter of amending Ordinance 8038 to include the following three positions as requested at the Commission meeting of April 18, 1975, and also as requested in a memorandum to me dated February 14, 1975, by the three encumbents in these positions: ttnriorabit Meth,. fit of the City Cot` inii'ssion .toe Yates* Assistant to bepartrrent Read Ralph Ortgie, Assistant City Clerk Robert Davis, Assistant bepartttient Director 1 retornniend that no action be taken by the City riis sign regar this request for the following reasons; 1. There are a. number of positions in the City Adrnifistratiofi that carrot more responsibility, require higher supervisory capability and are paid a higher salary compensation. To single out these positions for inclusion in the executive pension benefits provided tinder Ordinance 8038 would not be in keeping with the intent and purpose of the ordinance nor be in equity to other City positions. Attached you will find a summary of some of the positions in the executive/supervisory class that cause me to recommend that the City Commission take no action on this request at this time. 2. To grant additional positions to participate in the executive pension program benefits would create a serious funding problem to the City of Miami. The full impact of this funding problem could only be revealed after an actuarial study. See attached summary. A IA8TINO r S ivt1 ' T'F t tktCUt1VtiSt/P ltVISORY Ct..ASS POSITIONS THAT 4#AvE 1- IGIt Lei}fib, SP NStIt' 1T ADD SALARY RDQUiR.EMENTS ioe Vetes Ralph Ot gie Robert Davis 1-1 Dreslow P. Doherty Si Fortner D. Ott 1t. might A. McLaughlin L. Smith L. Strait S. Alvarez M. Anderson M. Carter R. Clark T. Heaton G. 1<nox M. Rosenberg R. Silver 5. Sterbenz Douglas Hewson Ronald Coleman C. Joseph Fornes W. M. Clark, Jr. Betty Harris Assistant to Department Head Assists.tit City Cler Assistant Departirtent Director Police Ma.jor Police fvtajor Police lvlajor Police Major Police Major Police Major Police Major Assistant City Assistant City Assistant City Assistant City Assistant City Assistant City Assistant City Assistant City Assistant City Assistant City Attorney Attorney-.. Attorney Attorney Attorney Attorney Attorney Attorney Attorney Attorney Director of Fire Training Chief of Fire Prevention Purchasing Agent Safety Director Chief Accountant $25, 410 20,6i 19,690 29, 090 29, 090 29, 090 29,090 29, 090 29, 090 29, 090 20,676 22, 800 21, 720 21, 720 27, 708 22, 800 21, 720 23, 940 22, S00 32, 076 29, 090 29, 090 20, 500 18, 000 27, 706 tif`t 141A41 . t'L'5R1bA M MOi AN F*t n `abie May r and Members the City C'o itisai t �* ••�� }pyam y� FA3%4 Rt ii� i a75,Atherri City C .erk"' bAt : $USJECT: i1a t 28.; lh15 Additi`(T al R=gtitemeri1 Sena for Assistant ci ey Clerk (.4 `'fir 4 .M14 Ord3.n... 1VV i O�.JJ trtclt ti Ordinance No. ao39 adopted February 17, 1972, granted additional re- tirement Benefits to department heads .and their assistants, the City Manager and his assistant, the City Attorney and his assistant, the City Clerk, but not his assistant., the kkecutive Secretary of the civil Service Board, but not his assistant, and the txecutive Secretary of the Planning and Zoning Board, but not his assistant. This was, 1 feel, an oversight --and indeed t4a8 recommended by the Retirement Soard to be corrected in March of 1972. The City Clerk's office, though it has a small staff, boars a serious responsibility for accurately interpreting the actions and intentions of the City Commission and promulgating its decisions, and both my assistant and accept this responsibility with the seriousness which it deserves; and I ,wholeheartedly endorse the request to include the Assistant City Clergy in the category established by said Ordinance No. 8038 to receive additional pension benefits. Cc: P. W. Andrews City Manager Kenneth Neagle Acting Secretary Retirement Plan Board i ME EM CITY OP MMAMi, i LOMOA i +fia't4•+ ,Iti : s` MgM"Of1ANa Honorable Maurice Fevre, Mayor to_ Honorable J.L, Plummer, Vice -?Mayor Honorable Rose Gordon, Commissioner Honorable Rev. Gibson, Commissioner Von cable-t1anolo Rebotos.COMMiSliOner aoM.Robett f.. (au1 k, Jr'.: Executive Secretary Civil Service Board bAtt: May 23, 1 g75 t='ILE: tueJett, Amendments to Ordinance ff8033 AtttrittitEtt tNCLb5ilgts= One (1) As the former Chairman of the Retirement Board of the Miami City Employees' Retirement System and General Employees' Plan, 1 am fully aware of the action of the Board, when, on March 8, 1972, the Board voted 6.1 (Member R.L. Parks dissenting) to recormend the inclusion of the Assistant Executive Secretary of the Civil Service Board and the Assistant Executive Secretary of the Planning Board in Ordinance P8O38. As you are award, this recommendation did not reach the City Commission until introduced by Com►nissioner Gordon on May 8, 1575 In addition, I am aware of the action on the part of my Assistant, Joe Yates, and Robert Davis, in the Department of Administration, Planning and Zoning Board, along with the addition of the Assistant City Clerk, Ralph Ongie, to gain the added pension benefit. Although their request covers the position of Robert Davis, as the former Assistant Executive Secretary to the Planning Board, Mr. Davis is now covered under Ordinance P O33 since he is now an Assistant Director of a department. The only Assistants remaining would be Mr. Yates of the Civil Service Office and 11r. Ongie of the City Clerk's Office. Speaking of Mr. Yates, he is and has been serving in the full capacity of Executive Secretary during every absencethat has been necessary by myself and has the same ant:hority is the Executive Secretary in my absence. For the past two years, ,I have h-ni to spend considerable tide out of the Civil Service Office, attending meetings :rith the City Manager, The University of Chicago, Tri-Cultural Committees, etc., thus placing Mr. Yates in control of all functions of the Civil Service Office. I have had to rely on Hr. Yates' 25 years of knowledge and without his cooperation and assistance, I would have faced many difficulties in serving as Executive Secretary for the Civil Service Board. I therefore wholeheartedly endorse the request to include ray assistant in Ordinance #8038 and feel that this action should have been considered in 1972 as shown on the attached page of the Retirement Board Minutes. RLP:eb Encl: One (1) Anutea of March 4 • (lit `y# of Niami ie t ,r a ent Sya tom and Vlad will only be allowed (for rcn rion °dodhctio't purposon ric the e computation of :hoir :anal +3' e0(1 4 =_ payy' etti:ses egtal tercentaga wLsa t4Ati1 thot a Sri i'whe Oity of Miami employees* At this time the minutes . the Pe'oruary 4. 1972 meeting here anlmbus l f approved* motion was made se ontMed and unanimously approved that the minutes of the srecia. Meets , bf ro ruary 2 972 be trended to show that Mr*► Ray Bra .el had declared at the Said meeting that while votit'tt' for the motion that the Actuaries sea be instructed to prep ire an ordinance 74enc aent to increase retirees" benefits a of Jianuar y 10 1972 he would like to go on record , Weil* this increase should apply to all future Vai Re r ees ta$ eil * A z..otian was made, seconded and approved six for, one regain t.t (R. 1,; arks disaertiig) that t}i, City �ai.i agor r0queSt t:n�s Law Dc a tz,ertt to prepare an amendment to Ordinance No. 80 including the Assistant Executive secretary of tiio Civil Ser -.lei 7oard and the Assistant t tocutivo Secretary of the Planning Board. for submission to the City Commission. A notion was made, seconded and unanimously approved instructing the Secretary to again request et �,hc City Manager to plat c . h agenda of the next Com mission ri:eetin the Retirement to Ord /J desire for the expeditious appointment of the third full tie Retirement Board member by th 3 C omxii sioon as specified by ordinance. A motion was made', seconded and unanimously approved instructing the Secretary to request from the City Xanager clarification of Ordinance nce No. 8038 as related to 9Diroc ;or or Assistant Director of a Department established by the Chartor of the City of Miami or by ordinance as authorized by maid charterg with special emphasis on the Departments of Fire and Police. Mr. Harder advised that he be allowed Sheet discussions. arranging date and the Hoard that D:'. Michael Cordon had requested to appear before tho Board for purpoce ot Cover The :iocreLary wau instructed to write him There being no further business the Atlas i i '11 Z771.777arks, ecr etary meeting adjourned.. at 5:45 j,. f .l 11,000ri.