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Home My WebLink AboutR-75-0541Frh •5/29/7'S RESOLUTION A RESOLUTION ACCEPTING THE BIDS RECEIVED MAY 21, 1975 OF MOTOROLA, INC. AND DICTAPHONE CORP. IN THE AMOUNTS OP $89.,741,00 and $38,854.93 RESPECTIVE- LY, AT A TOTAL COST OF $128,595.93 FOR PURNISHING COMMUNICATION EQUIPMENT AND RADIO EQUIPMENT FOR USE BY THE POLICE DEPARTMENT AS DESCRIBED IN SECTION 1 HEREOF; ALLOCATING THE FUNDS FOR THIS PURPOSE IN THE AMOUNT OF $16,210.00 FROM MODERN MIAMI POLICE DEPARTMENT BOND FUNDS PER RESOLUTION NO. 75=381 AND THE BALANCE BEING AVAILABLE FROM LEAA GRANT NO. 73-21-24; AUTHORIZING AND DIRECTING THE CITY MANAGER TO INSTRUCT THE PURCHASING DEPARTMENT TO ISSUE PURCHASE ORDERS FOR THIS EQUIPMENT. WHEREAS, pursuant to public notice, sealed bids were received on May 21, 1975 for furnishing communication and record- ing equipment for use by the Police Department; and WHEREAS, invitations were mailed to twenty (20) potential suppliers and four bids were received; and WHEREAS, Motorola, Inc. was the sole bidder for radio equipment as listed in Items 1, 2, 3, 4 and 7 of Section 1 below; and WHEREAS, Dictaphone Corp. submitted the only responsive bid for recording equipment listed in Items 5 and 6 of Section 1 below; and WHEREAS, funds in the amount of $16,210.00 are available from Modern Miami Police Department Bond Funds per Resolution No. 75-381 and the remainder of the necessary funds are available from LEAA Grant No. 73-21-24; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The bid of Motorola, Inc. for Items 1, 2, 3, 4 and 7 as listed below and the bid of Dictaphone Corp. for Items 5a, 5b and 6 as listed below, received on May 21, 1975 at a total cost of $128,595.93 are hereby accepted: "DOCUMENT INDEX ITEM NO. r CITY COMMISSION MEETING OF MAY 2 2 1975 RESOLUTION NO., 74, , REMARKS;,,,,, ,,, ,,,,,. a_ M A Y O R IIFM btSCRI ! IO 1 4 tase StatiOn 250 Watts $19,616.00 2 4 Rett Ote Control COnsoles 2 424.00 5 3 Seleetor Comparatr rs !eoessdries 47,712.00 4 8 Antennas 10 d b with cable 5,400.00 5a 40 Channel Logging Recorder with accessories 19,889.95 5b 210 One Inch 'tapes 7,580.00 6 13 Individual Inst. Recorders 10,985.00 53 Paging Receivers and Chargers 16,589,.Ob TOTAL COST $128, 595.93 Section 2. Funds for the equipment listed in Section 1 hereof are hereby allocated in the amount of $16,210.00 from Modern Miami Police Department Bond Funds per Resolution No. 75-381, the balance being available from LEAA Grant No. 73-21-24. Section 3. The City Manager is hereby authorized and directed to instruct the Purchasing Department to issue purchase orders for the equipment listed in Section 1 hereof. PASSED AND ADOPTED this 5 day of JUNE MAURICE A. FERRE I ; T I' T._, H D. SOUTHON CITY CLERK PREPARED AND APPROVED BY: Frank H. Weston Assistant Director APPROVED AS TO FORM ,ND CORRECTNESS: ,``John S. Lloyd - City Attorney t`.irt b MA*, i`i bt 1 A tgrtdtto##itt Mt11CNA Ib JM 1aitorable IVMembers tit the City Cot -titbit SiOri ld14664f taltdifie €RotA, Pb W Andrews City Ivianager bAtk: SUS]ECT: kEKERENCES: ENCLOSURES JINN 4 ips ttL: Communication t uipment it1 Award Iterrt 34 The City of iViiafni Communications System presently consists of three working channels, one record channel, and one surveillance channel, serving the Miami Police Department. These existing channels are presently called upon to handle 1200 separate radio transmissions per day. At the present time, many situations arise where due to overload,' important dispatches cannot be issued and are delayed. In 1967, our plan was to increase the Police Communications capabilities and an additional working channel was approved through the FCC. Through recent grant applications, the City Police Department received LEAA fund- ing for communications improvement. Utilizing these grant funds, we will be able to acquire the equipment and put into operation the fourth working channel which is vitally needed. This additional working channel will permit the Police Department to implement its plan to provide Police service with appropriate communications on a four -area basis. This area division of Police communication service will permit the improved communications vitally necessary in the downtown Police zone which will be a special com- munications area. A portion of the communications equipment being proposed for purchase under Item 34 of the June 5 City Commission meeting agenda, will provide the equip- ment to implement the above communications,improvements. This purchase will also provide 53 individual paging units which will be worn on the belt of key Police personnel. These paging units will assist in alleviating routine messages being carried over our Police radio working channels. The communications equipment bid award under Item 34 will also provide a 40 channel -recording system for the Police radio transmissions and emergency telephone calls., Part of the Police recording equipment being purchased in- cludes 9 instant replay units for the Police Complaint Room that provides immediate recall capabilities for vital. Police information. The award of this communication equipment bid is essential to provide the capability for implementing the communications network envisioned in the Miami Modern Police Department facilities. tirtot4: Honorable Members of the Cite to itiissiofi };/.9 VIA P _ , Andrews City Manager t i1'Y tat' MAW, A1' , 1.. ifett1 t tlet 'NMI#SIC' OATS: JUN , 1975 sueliEct, 13itl :Awards LI AA onitPlurli+rat o is rs.trt Agenda ltem 104 REFERENCES: ENCLOSURES: 'kilt: hclosed is a brief description of the operational use of the items bid under the Police Communications improvement Crrant. These items bid under number '7467S i96 can be broken down into 4 major categories tach item is a necessary and vital portion of the major systems to be described. The systems to be installed are as follows: 1. Base station J4a.dio equipment. items are needed to install two and expand a third. Base station transmitters Remote control consoles Comparator Indicator panels Keying modules Channel input module Power panels Receiver encoders Antennas The following new systems 4 each 4 each 3 each 4 each 3 each 30 each 26 each 26 each 8 each Channel five is being activated to reduce the amount of traffic on the three existing Police Dispatch channels. Channel six is being activated on City wide basis to provide improved fire -police co-ordination. Channel seven is being expanded to provide communications outside the normal talk back limits for special operations such as kidnappings and bank robberies that frequently take Miami Police Department officers outside of portable radio range. 2. Master tape logging recorder. The following items are needed to provide a second level of redundancy to our voice recording capabilities, provide for Computer Aided Dispatch back-up and will assist screener/transcribers enter police reports into the computerized reporting system. 40 Channel Recorder Dual Transport Auto Gain Control High Speed Time Generator Transparent dbbr Audible alarm Head dei,agnetier Monitar headphones Cassette recorder (under state contract) 25 hour tapes 210 each The tnaster tapes are maintained for a peribd of time dependant on supply available. After all tapes are used, the oldest is erased and re=used. A large supply will increase our retrieval capability and provide additional quantity to replace worn out tapes. 3. individual tape recorders instant retrieval. These items code with self contained tapes. They are needed to equip persons answering emergency calls to instantly call back missed of garbled information and to verify all infori rnation prior to dispatching units. These items should improve the service we give the public. 4. Individual paging receivers and chargers are needed to equip key personnel, investigators, and staff officers with a 24 hour communication link with the Miami Police Department. This will relieve some radio traffic from emergency channels and provide a light weight receiver for persons who are on call but cannot monitor regu- lar voice channels. tIti. OF fAIAMt, F!.b' 1bA 11V`1'Eit-ti;'fi'itt, MCMo ANOUN1 1r. pa .rt Andrews City 1ahagee ) Di rector/ of f.inante ( • I v tAtE ;'1d1r 2 ,. 1 15 FILE suaJzcTPequ♦rst for ResOl ution and Award of Cidt Co:imuficati tqui pmhtit REFERENCES: ENCLd URES•. Tabulation Pursuant to Public notice, sealed bids were received flay 21, 175 for furnishing Communication Equipment for the Police Department. Invitations were nailed to twenty (20) potential suppliers and Four (4) bids were recei ved as per the attached tabulation Funds are allocated from two sources, $16,210.00 from 1JP0 bond funds as per resolution 75-381 and remainderfrom LAA funds from grant 73-21-24. The equipment will be used by the Communications nepartnent and the Police Department to provide expanded Police Communications facilities. The sole bidder for radio equipment was Motorola, Inc. ,'chose bid for Items 1, 2, 3, 4, and 7 .tas $89,741.00. aids for recording equipment were received from bidders as follows: Dictaphone Corp. Magn as vn c/ Mov i o l a Corp. Stan ci l -Hoffman Corp. Item #5 S27,360.93 26,793.05 27,054.50 Item #6 10985.00 14,040.00 12,675.00 P1 For item its both Magnasync/;oviola and Stancil-Hoffman Corp. are o5viously offering two separate recorders to meet the 40-Channel' specification of the bid. In this case, t°:-iice as such tape !would 5e required to provide the equivalent library requested in the bid, thus effectively increasing their bids to $34,143.05 and $32,533.30 respectively. In view of this, and in consideration of space avail ab1 e,it is recommended the acceptance of the bid of ni ctanhone Corp. for Item #5 and Item -6 niich is the lowest bid. One Cassette Recorder, included in this equipment, was not p1 aced on formal bid since it is available under state contract 74.2.29 fro:; Dictaphone Corp. at a price of $SS.00. Page 1 of 2 f i _-111 ii& Ii a At. P.4 AndreWs 'laY 1J1a. tit Dianagar Sub- act r,eyuast for Resolution and (.:raid of Bid! Communitat7bn Equi ;ie ent It is raquasted that the award ba made and a resolution be preparad accepting 'tha most advantageous bids as recaived from 'iotorola, Inc. for Items 15 25 35 4 and 7 at a price of $89 741 . D0 and to Dicta" phone Corp. for Items J, r and tha Cassette Pecordar for a price of 338,942.93 at a total cost of $128,633.91. The Communications Department and the Police ` Department concur with this recommendation. tfl3:CJF:ek Page 2 of 2 i City Manager, City Clerk Received by the City Centniission, City Cler,c, City of Mierni, Florida at • A. M. E.D.T. P. M. E.S.T.' ter a/ 14Is- .Can Ct_ t'I n_.t:tcd -at Per .City Code ....Metro Drat. 7/14'L l /tD yL'-7,-i% 7141, ittl'AerV ltit . (/�tfrxe Z-YN Rir% rg ..:..crd Antnynt n :g.aeritiet Item 40. x9SC7ii'TICN Unit Price Total Unit Total Price Unit Price Total Unit Price Total Unit Tote! Price Unit ?r.cc -:.rai .x.r4t„� �z i` �.�. - .-7✓ ,�1 ro ` r:ris /,� l /g . o o i�/ I L3 ,//5 - 61-w e .." '' 412 jo c ff ,451 -3:57 3 �i4^!i ennt/ .T S of ,r -ela ., 417' 7/3-,co 4'' - 4 ' 1 f ► a'- f`'.r•_itr.n.,..,.., /o et A ,-,7, C1�- . . . 3s/ o. oo 1/15 1 i g g.tez1.1",tog- y G,„,.„,„. Wit16 18er9 2.5 1/0.n,� cJ 5. t.,r?G.. 3iY7I:Ya 0 e......nl,A, •7710.00 .�f 13 e. an 1 ✓ ✓:Y3 -%t tr.4.4/ rlu 4A- fis 4•-R-PA,<„ , 3 I/ i 3',, 00 1� n 4}o.no !,z {r .5- oo • J �i ,,,, •..,ee,-.e..,:�:�� n..,.rl .0 a�_,,,.,t,,. ✓ rP7 oo �1� ,_rc��'� tlr�' -� - U y.s t..e. t 71iii. oo 32, f3•1,73 +fo/33.0c 31144.0o I z/ •,. L-.di'!-:�J— �.�L�—, ✓'.r /i.f1' //a.L+_.P v -J!'.c� f j4.✓u 7;1;1. a7i%O0 r37 9/1 e1• 93 wfoS'33. al- .37770.6d 1 . . ,. 1 _ i .. __.. .,__. ...... .......... ._ _.. _.._ ......_._ _ :... _ I i 1 �_ to tomutleat1bf ± yeteT Rtirchaaitig Pitaftte Min bATt albs R€estiv 1' . maw 'FY t Of Si etf rr MA UM? POR ACCO1 N TINO tat iiittaphore Corporatiot 15332 NW 7 Ave. B.R. $25000.00 Miami a Florida 33169 Magnasync Moviola Corporat oti 5539 Riverton Ave. N. Hollywood,Calif. 9160: Stanch -Hoffman Corp Cashiers Ck 017603 921 N Highland Ave. Barnett Bank of Riverland Ft. Lauderdale,Florida Hollywood,CAlif 90038 -$2017.93 Motorola Inc. B.B. 5% 8000 W. Sunrise Blvd. Ft. Lauderdale,Florida J3313 rlando Fla. (Northrop Wilcox Communications Co. C.Gables, KAAR EleeLLunles Corp Rahway, N.J. no bid It Received t. above desa ihed checks this dayLY of L�_ FOR ACCOUNTING DIVISION 'Y OP MIAMI, PiC REOU1SITION FOR ADVERTISEMENT FOR D11DS L DEFtIDlV P .r ACCOUNT COS BID NO. ,.:74 5-95.__ .. PREPARED BY _.:_ ._ .: _ ,Kf'rn tfi'F' 41151'42611416 fitatilifiti404111 felt DATE 4/16/75 PHONE 4745 OObe IttM DESCRIPTION QUANTITY UNIT PRICE AMT4 Police catio Sys tem TOTAL ESTIMATED COST: APPROVED BY CONTRACTUAL: $ 1 no iOtlfl (lt1 INCIDENTAL: $ 100.03 TOTAL $ 10C s 100.130 SOURCE OF FUNDS: BIBS TO OE SECURED P Ease Station Transmitter, 2emote Control Consoles, Receivers Antenna,EtC. udder communications Tat;)rovement Project f73-21-24 FOR THE DEPARTMENT OF: Police ADVERTISE ON {ry /1 BIDS TO BE RECEIVED ON j., ��aL.piY DIRECTOR OF ISSUING DEPARTMENT To be filled in by EXPENDITURE CONTROL: PROJECT CODE FUNDS AVAILABLE FOR PROJECT INVOLVED EXPENDITURE CONTROLLER AD CODE .5"r-13' 9k 557.E COPIES TO; Pwchasing (Org.) - City Manager — City Clerk. —Expenditure Control — issuing Department - Other Affected Department FORM NO. 10+3-REV. 74 WHITE GREEN PINK CANARY BLUE GOLDENROD Legal Advert sei eilt•• Sealed bfds will be recti ved by the City 1.,anaper and 'City Clerk of the City cif Mani, Florid& no later than 10:00 'clock A. . la7S.�_ for furnishing a police communication system consisting of a bast! `tation tnansmitter,..,rnceivar in accordance with detailed specifications avail- able upon request at the office of the purchasing Agent, Ci tv Hall, Pinner Key, 350o Pan American Drive, Miami telephone 445-4745. City of i a ii , Florida r•