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HomeMy WebLinkAboutR-75-0447Z'>:! Yf !;, 1,, r1 !i'',,1j1:" 't r1 LC '1 FOR A PERIOD OF ONE YEAR FROM DATE OF EXPIRATION OF PRESENT CONTRACT WITH 30 DAY CANCELLATION PROVISION CONTAINED-THERtIN• f. • i • L FOR A PERIOD OF ONE YEAR FROM DATE OF EXPIII�RATION OF PRESENT CONTRACT WITH 3U DAY CANCELLATION PROVISION CONTAINED THEREIN, MAY MAURICE A, FERRE __H, _SOME "DOCUMENT. INDEX ITEM NO, l rr CITY COMMISSION MEETING OF RESOLUTION No.,,7,'EZ y*.*f ReEMAR $: }gtr.+pM01,, ! !Nflfffff CITY OF MIA*, r`Lo 15A 1N?Eri'-tiPI1tE hit.MORANbll +1 1. V. Andrew bn'rE: April 30, 1975 City t4. nagar -3 7 �k Robert L. Paulk, Jive Executive Secretary Civil 'Service Board suaJecr civil Service Boaard Resolution tEFERENG.ES ENCLOSURES The Civil Service Board was apprised of the additional services being requested of the University of Chicago's Industrial Relations Center relative to qualifying ap• plicente for police Officers for employment with the City of #Miami. Attached hereto is a copy of the Resolution passed by the Board at its meeting of April 29, 1975 which, in effect, subscribes to and endorses the request for adr dittonal services as outlined in that Resolution. You may be advised that I likewise endorse the proposed new services and recommend that they be adopted as part of the overall processing in the selection of Police Officers thet;f�•r 1;;:i.r�2AS; t;-the9i.r�causc;r�:ai lteiaiuna +Cetttc�i �r verst.ty of Chicago is eraga;ed in sral icittt .tag art e:ltrattee test battery for` l olice Officers too_ lY+wc AS, the tent Battery i 1Cluei s analysis 04 psychological faetora which could be provided to the City of 1.hawi in the selection of app1icanta for Officers, and Vlh RZAs, under the present contract that infortiation is rwt provided Sort and ir; v AS, the Civil service Doard expressed a desire to explore the use of psychological testing in the selection of police Officers, and WEZR~ providepsychological ►rr��.u:A5 the .industrial Relations Center can a g profile on each applicant successfully placing on the police Officer register, arnd additional individual psychological testing is necessary to ,amplify the train; identified in the initial teat battery on each applicant, and ti the additional individual puycholo pre:;ent contract, NOU i=ZFO E BE IT RESOLVED that the Civil Service Doard subscribe tv and endorse the Necessa;.y charge in the present contract for services to facilitate the the .additional information and testing necessary to provide qualified candidates iytfY o MAW. PLotettbA 1N tR,O 't1et,. 'MCM#11ANb M 1-Itmorahie Members of bAtE tijAY 7 1S/5 the City Corhrti'ssion t A f . : Andrews City Manager SunJ€cr: FILE University i,f Chicago Agreement nrERENCEs F. CLbe3URES: tnc1osed is a copy of the tentative agreement t between the City of Miami and the Industrial Relations Center, University of Chicago for a continuation of the City of Miami's Police Testing. Program. Representatives from Civil Service, the University of Chicago, and the Police Department will be available at the City Commission meeting for any additional information that might be necessary. This agreement is in the process of being reviewed by the City Attorney. cc: Honorable Maurice A. Ferre, Mayor Honorable J. L. Plummer, Jr., Vice Mayor Honorable Theodore R. Gibson Honorable Rose Gordon Honorable Manolo Reboso TI4X8 r.:-,R �t:M1✓NT, made t nd entered into this day of 1975) by between TFt t " ,::7t� i tl I .._.. (11e <einafter called "City'') and T(1I VINI t RS1T OF CttItACO an Illinois not -for -profit corporation. (hereinafter called the "tl1ii/ersity''i) W11.'NESSETI-1: WFIERFAS, the City Corrtrntssion by Resolution No. ) passed and adopted on has authorised and directed the City Manager to execute contracts and agreements in connection therewith; and WHEREAS, the University has agreed that its department known as the industrial Relations Center (hereinafter called ';Center") shall perform certain services for the City of Miami Police Testing Program; NOW THERt ''ORt, the City and the University for the considerations hereinafter set forth, agree and covenant, one unto the other, as follows: 1) Services to be Performed The City and the university agree that the Center shall perform the services hereinafter set forth in connection with the City of Miami Police Testing Program. Area Covered The Center shall perform all the necessary services provided under this Agreement in connection with and respecting the City of Miami Police Testing Program. Scope of Services The Center shall exert its best efforts within the time frame and budget allowances to perform and carry out, in a satisfactory manner, as determined by the City Manager, the services as outlined in the Scope of Services for the City of Miami Police Testing Program, a copy being attached hereto and made a part of this Agreement. Data To Be Furnished to Center All information, data, reports and records as are existing, available, and necessary for the carrying out ofthe work shall be furnished to the Center without charge by the City, and the City shall cooperate with the Center in eery way possible in the carrying out of the planning work. Time of Perforrna.nce The services of the Center are to commence as soon as practicable after the execution of this Agreement and shall be undertaken and completed in such sequence as to assure their expeditious completion in the light of the purposes of this Agreement, but in any event all of the services required hereunder :hall be completed within ti,velve months of the initiation of the contract. Com ,en ation The University shall use its best 'efforts to complete all 'l'o'fk and obligations tinder this agreement within the 'estimated amount of This amount shall constitute complete and total compensation for all services to be rendered finder this Agreement, 7) Niethod of Payment The University shall submit monthly bills to the City showing the at iotints expended in performing the wort: under the Agreement.. Such invoices shall be in detail according to the lane .item categories of the estimated budget, which is attached as Payment shall be made by the Pity within thirty days of receipt of each invoice. Provided, however, the City may retain the final ten percent of the total amount due to the University until the submission of the final report. Termination for Convenience a) The performance of work under this Agreernent inay be terminated in whole or from time to time iri part by the City whenever for any reason the City shall determine that such termination is in the best interest of the City. Termination of work hereunder shall be effected by delivery in writing to the University of a Notice of Termination specifying the extent to which performance of work under the Agreement is terminated and the date upon which such termination becomes effective, such date shall be no sooner than. 30 days after receipt by the University of the Notice of Termination. b) After receipt of the Notice of Termination the University shall cancel its outstanding commitmentshereunder covering the procurement of materials, supplies, equipment, and miscellaneous items. In addition, the University shall exercise all reasonable diligence to accomplish the cancellation or diversion of his outstanding commitments covering personal services and extending beyond the date of such termination to the extent that they relate to the performance of any work terminated by the notice. With respect to such canceled commitments the University agrees to (1) settle all outstanding liabilities and all claims arising out of such cancellation of commitments, with approval or ratification of the City to the extent it may require, which approval or ratification shall be final for all purposes of this clause, and (2) assign to the City in the manner, at the time, and to the extent directed by the City, tti ati ht the tight, title and interest of the University under the orders and subconttac:ts so tcrmina.tetl, iri which case the City shall have tilt right, in its discretion, to settle or pay any or all claims arising out of the termination of .such orders arid subcontracts. e) The University shall submit its termination claim to the City promptly after receipt of a Notice of Termination. d) The University and the City may agree upon the whole or any part of the amount or amounts unts to be paid to the University by reasori of the termination under this clause, which a.rnount or amounts may include any reasonable cancellation charges thereby incurred by the University and any reasona.bie loss upon outstanding commitments tor personal services which it is unable to cancel: Provided,:_ however, that in connection with any o itstariditig commitments for personal services which the University is unable to cancel the University shall have exercised reasonable diligence to divert such commitments to its other activities and operations. Any such agreement shall be embodied in an amendment to this contract and the University shall be paid the agreed amount. e) The University agrees to transfer title to the City and deliver in the manner, at the times, and to the extent, if any, directed by the City, such information and items which, if the contract had been completed, would have been required to be furnished to the City, including: 1. Completed or partially completed plans, drawings, and information; and 2. Materials or equipment produced or in process or acquired in connection with the performance of the work terminated by the notice. f) If at any time the University finds itself in a position of being unable to complete its obligations under this Agreement, the University shall be free to so indicate in writing to the City by providing, a Notice of Termination. Such termination by the University shall be accomplished under the same conditions as termination by the City, as indicated in sections (a) through (e) of this clause. :Changes The City Manager may, from time to time, request changes in the :scope of the ,services to be provided by the Center under this Agreement. If such changes are mutually agreed upon with the Center, including any increase or decrease in compensation, the City and the University shall incorporate such changes in the Agreement by written. arnendrnetits. The Center s1ta11 not be obligated to effectuate such changes unless and until the written amendments have beet incorporated in the Agreement. 10) Z'gua.,rripl.pyrnerkt Opportunity: `he University will not discriminate against any employee or applicant for employment because of race, color, religion, sex or national origin. The University shall take affirmative action to ensure that applicants are employed and that employees are treated during employment, without regard to their race, color, religion, sex or national origin. 11) 'Merest of eMembers of City and Others No officer, member or employee of the City and no members of its governing body, and no other public official of the governing body of the locality or localities in which the Project is situated or being carried out who exercises any functions or responsibilities in the review or approval of the undertaking or carrying out of this Project, shall participate in any decision relating to this Agreement 1,vhich affects his personal interest or the interest of any corporation, partnership, or association in whichhe is, directly or indirectly interested or have any personal or pecuniary interest, direct or indirect, in this Agreement or the proceeds thereof. Interest of University The University covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any mariner or degree with the performance of services required to be performed under this Agreement. The University further covenants that in the performance of this Agreement no person having any such interest shall be employ-ed. 13) Confidentiality and Publication Any reports, information, and data given to the Center under this Agreement which the City asks to be kept confidential shall not be made available to any individual or organization without the prior approval of the City Manager. The University also agrees that the release of information based on the work done under this Agreement shall be in such form as to protect the confidentiality of information with respect to individuals. Reporrts, articles or viiiet materials pertaining, to the wort done tiiict:'r this Agreement shall not be released for publication without ut the prior written approval of the City. l]'nwever, it is understood that the University shall be free to publish the reStilt s acadetn c research hated om work done ttr der this Agreement, or related thereto, in such a manner as is consistent with goad academic standards and practices. Sucli publication or other public release shall respect corifidehtiality, but shell not require the prior approval of the City. Copies of any publications will be provided to the City prior to public release. 14) CopyrightNo material produced in part or in whole tinder this Agreement shall be subject to copyright in the United States or in any other country. The City shall have unrestricted, but not exclusive, authority to publish, disclose, distribute, and otherwise use, in whole or in part, any reports, data or other materials produced under this Agreement. Provided that the City does not publish materials of scholarly interest prior to their publication by the University, unless prior approval has been obtained. In providing rna.terial to the City the Center will indicate which items are considered to be of scholarly interest, if any. 15) Office Space The City Manager hereby agrees, to maize available without charge to the Center, either at the City's headquarters or in a community or area 'receiving, assistance its usual place of business for the performance of the services agreed to under this Agreement, and the Center hereby agrees not to include any charge for such additional space in its fee. 16) Representatives of the Parties IN WITN:t5S t-/Elt ;Ci , the parties hereto have caused this Agreement artel t!tiaet tltt ►lieates hereof to he executed in the nar1 es by the persons theretint s legally qualified and atttitor'it ed, all as bf the tla.y and year het eiriabtwe first Wrttefi• Authorized by Reseltttit r1 No. APPROVED AS TO FORM AND CORRECTNESS: TI4 CITY OP MMIAMI, a Municipal corporation of the Mate t f rioritla City lvtaitager Attest: (Seal) City Clerk THE UNIVERSITY OF CHICAGO By Cedric L. Chernick Assistant Vice President Sponsored Programs Attest: City Attorney Walter V. Leen Secretary of the Board of Trustees Seal) Complete concu a- T kth g Analysis \ . - Captain Ex T: c «: . Exams % » 7- Sergeant Ex or ; Pr ce»s uct ?< Se 'stiees to be performed for ami Polioe 000ct, July 1975 - June 1977 One-time, ACtivitieat 1. Potolete e its urrett al itl t n u This wi1I require the ci lection of test data, and statistical analysis of the relations between these test data and performance data, The col1eetion or the necessary performance data remains within Year I. Tbe testing of incumbents using the current recruit battery is planned for September 197$, and the conp1e. tion of the statistical analysis b; December 1975. 2. Complete_: comvuter prog.ram,for test_interpretatio:t. This program will interpret configurations of scores, as well as each part score sepa- rately. This extension of the Year I computer program is expected to be operational by October 1975. It is intended to provide the Miami' Police Department with a more detailed picture of each recruit applicant than can be represented by a siriple ranking on a not, in a form that requires a minimum of professional assistance for interpretation This information will be useful as part of the total selection process and, for applicants actually selected, as part of the training/placement process within the Department. 3. Review ("Validate") the total selection process. Paper -pencil testing is not the only part of the recruiting and promotional process that is subject to possible challenge as unfairly discriminatory. We propose to devote the year from January through December 1976 to a thorough review of the entire police selection process in Miami, wherever possible subjecting this process to appropriate validation procedures. In December 1976, based on this review, we will recommend the continuation or discontinuation of the following components of the total process background investigation,' poly- graph exam, medical exam, physical standards, agility tests, and the oral interview. i s dUrreht lrctiv tiett 4. ,'rolti i Pe. -A of recruit „i.cs..tzhl. Depending on the nu fibers bf, pplidAt•its to be tested, it is dstu ed that three administrations ons per year will be rettuired these will be scheduled in August, 1ecerber, and April of oach contract year. Up to 1000 applicants can be handled in each WO -day period, by arranging two test sessions per day. A probable: saving of $2400 per administration from the stated budget can be realited by using local personnel as exam proctors, as soon as the local "atmosphere" will permit. The exact content of the recruit batterywill evolve Prot time to time, as the results of the concurrent and longitudinal validation studies mature and suggest improvements 5► bevelopand _administer promotion eXam for_.Cattain. A book list for such an examination has already been prepared, and is informally in circula- tion. This examination should be scheduled for the earliest acceptable date as soon as approval for this contract is assured, probably for November 1975. This will be an "interim" job -knowledge examination only. 6. Develop and administer promotion exams for Sergeant and Lieutenant These exams should be scheduled for February 1976, which is when the present registers will expire. Any necessary book lists should be announced by August 1975. It is intended that these exams will have the benefit of the concurrent validation results, and that the total promotional selection pro- cess probably will involve procedures in addition to job -knowledge testing. 7. Develop and administer promotion examsfor all three ranks. It is our intent to move toward en annual cycle in which the group -testing aspects 901.1, of all three promotional examinations are scheduled within the same week, probably in February of each year. The first such consolidated administra- tion could core in 1977. Of course, any non -group aspects of the total pro- motion process would continue to be desynchronized, and promotions would be made as needed -throughout the year. By January 1977, both the concurrent validation results and the review of the total selection process will be available. 8. Vnito,_ , n i is —it a °t ali tt e0tivet eSs.. The seed for this ty as anticipated by the court order. er. Systematic prbeedures must be deve12 oiled so that we may doeumtnt artd control the bhara.cteristibs of the various processes that will be in use* preparatory atory to retuning responsibiIitY for their adrrinittration to the City of NLIAMi. 9• Ott grkl_consu .tation. Throughout the period of this contract, the IRC would expectto maintain art effective working relationship with the various officials and groups in Miami w'ho are concerned with the imPravEtment or police selection and promotion procedures. Although the emotional cli mate is not now so tense as it has been. there will almost certainly be a need for IRO staff to travel to Viami apart from the specific needs of ace. tivities 1 through 8, above. Mimi. Police 1tidget July 197t to Juhe 197 ` OArs II & III t�tc attb tit 'qt0,1„ al .rigs - see e.ttachetl 20 31, 415 82,987 . filet etits - academic 81 1, 999 209J . 8ene f i is -- nou-academic 2 Sub personnel 35,969 37,169 73, 38 4. Travel 34 23, 000 19, 950 5. Consultants 33 3,000 3,000 6. Computer Center 44 7,150 4,191 7. Equipment Rental-EP & V 45 695 519 8. Instructional materials, printing and tests 35 550 550 • Statistical preparation & other a. Statistical preparation 36,130 16,698 b. Office supplies, phone, postage, etc. 2,806 3,948 Sub - Stat & Other 36 35,936 20,646 Total Direct Costs 109,300 86,625 195,925 10. Indirect Costs 90 21,048 22,101 43,149 Total All Costs 130,348 108,726 239,074 o i e Petstin el l3tt get July '1075 to •'foie 1077 Atinua l Salary or "/a of N'4 ie t(11 .,' altri' lif1E' , .'9 5/7-0 ,1P `E5 7- avid Snider 29,400 40% 11, 760 121348 gene 1'it_ 17,09S50 5,097 0,447 William Lloyd 16,116 10 1, 612 1, 693 Prances Burns 18,180 10 1,318 1,384, Marvin Verenee 18, 038 10 1,894 1,989 rred Pearson 16 342 10 1,634 1,716 Secretary 8,400 50 4, 200 4, 410 Total Proposed contract provision for the Miami Poll Project In consideration of the acceptance of this contract, the City of V ami understands that the Industrial. Relations Center will put forth its best professional effort in the development of the tests and procedures, but that the resulting "product" in no way guarantees that possible fut+are governmental agency or court actions may not eventuate from their use. While the Industrial Relations Center will, to the best of their ability, aid the City of Miami in answering any agency investigatory charges or court litigations, expenses incurred by the Industrial Relations Center in doing this work will be invoiced to the City of Miami at cost, Such charges might include, but not be limited to legal fees, staff time and travel.