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HomeMy WebLinkAbout23210AGREEMENT INFORMATION AGREEMENT NUMBER 23210 NAME/TYPE OF AGREEMENT MATER ACADEMY MIDDLE HIGH DESCRIPTION USER AGREEMENT / RECITAL- JUNE 3, 2019 / MATTER ID:19- 1418 / #61 EFFECTIVE DATE NO EFFECTIVE DATE ON AGREEMENT ATTESTED BY TODD B. HANNON ATTESTED DATE 7/1/2019 DATE RECEIVED FROM ISSUING DEPT. 8/25/2020 NOTE "CITY OF MIAMI ;232 I DOCUMENT ROUTING FORM 1 ORIGINATING DEPARTMENT: DREAM DEPT. CONTACT PERSON: YUNIOR SANTANA PHONE NUMBER: (305)960-4686 NAME OF OTHER CONTRACTUAL PARTY/ENTITY: Mater Academy Middle High IS THIS AGREEMENT A RESULT OF A COMPETITIVE PROCUREMENT PROCESS? ❑ YES ❑ NO TOTAL CONTRACT AMOUNT: $ FUNDING INVOLVED? ❑ YES ❑ NO TYPE OF AGREEMENT: ❑.MANAGEMENT AGREEMENT ❑ PROFESSIONAL SERVICES AGREEMENT ❑ GRANT AGREEMENT ❑ EXPERT CONSULTANT AGREEMENT ❑ LICENSE AGREEMENT ❑ PUBLIC WORKS AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ INTER -LOCAL AGREEMENT ❑ LEASE AGREEMENT ❑ PURCHASE OR SALE AGREEMENT OTHER: (PLEASE SPECIFY) User Agreement PURPOSE OF ITEM (BRIEF SUMMARY): Recital — June 3, 2019 COMMISSION APPROVAL DATE: / / FILE ID: ENACTMENT NO.: IF THIS DOES NOT REQUIRE COMMISSION APPROVAL, PLEASE EXPLAIN: Use Agreement prepared by Law Department according to Ordinance #11881 , ROUTING INFORMATION`S Date, PLEA SE PRINT D SIGN APPROVAL BY DEPARTMENTAL DIRECTOR 512AII I PRINT: Piytj SIGNATURE. 14,1/1s SUBMITTED TO RISK MANAGEMENT P • 1nily SIGNATURE: N" SUBMITTED TO CITY ATTORNEY 1 y 4/k/� % y/ P SIGNATURE: i APPROVAL BY ASSISTANT CITY MANAGER g f a-/ //I P • SIGNATURE: APPROVAL BY DEPUTY CITY MANAGER / CA /% 5 `. PRINT: SIGNATURE: 4 ty RECEIVED BY CITY MANAGER PRINT: SIGNATURE: 1) ONE ORIGINAL TO CITY CLERK, 2) ONE COPY TO CITY ATTORNEY'S OFFICE, 3) REMAINING ORIGINAL(S) TO ORIGINATING DEPARTMENT • - PRINT: SIGNATURE: PRINT: SIGNATURE: PST: SIGNATURE: PLEASE ATTACH THIS ROUTING FORM TO ALL DOCUMENTS THAT REQUIRE EXECUTION BY THE CITY MANAGER CITY OF MIAMI OFFICE OF THE CITY ATTORNEY MEMORANDUM TO: Yunior Santana, Auditorium Manager — Manuel Artime Community Center Department of Real Estate & Asset Management - COM FROM: Daniel Diaz, Assistant City Attorney DATE: June 17, 2019 RE: Mater Academy Middle High Manuel Artime recital on June 3, 2019 Matter ID No.: 19-1418 Enclosed please find the captioned agreement which has been approved by the City Attorney as to form and correctness. Once this agreement has been fully executed please file one original agreement with the City Clerk as the official record, please keep one original agreement as your Department record, and please e-mail a copy of the fully executed agreement to my assistant at AidaGarcia@miamigov.com. We will be closing our file on this matter unless additional services are requested. If you have further questions, please feel free to contact me at 305-416-1800. Enclosure(s) WHEN RETURNING THIS CONTRACT TO THIS OFFICE FOR FURTHER REVIEW, PLEASE IDENTIFY AS 19-1418 1182932 1 ® Acco? • CERTIFICATE OF LIABILITY INSURANCE ‘.....Vl DATE (MM/DD/YYYY) , 05/07/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE, AFFORDED BY THE POLICIES - ' BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. • IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the_policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Egis Insurance & Risk Advisors • 250 International Parkway Suite 260 •' Lake Mary FL 32746 CONTACT Michelle Thomas ME: FAX (A/C, No, Ext): (A/C, No): ADDRESS: mthomas Ocegisadvisors.com INSURER(S)AFFORDING COVERAGE • NAIC# INSURER A: Florida Insurance Alliance INSURED ' MaterAcademy East Charter High School (7037) , 998 SW 1st Street Miami FL 33130 INSURER B : •INSURER C : INSURER D : INSURER E : INSURERF: ., COVERAGES CERTIFICATE NUMBER: Master Liability 18-19 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT'WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLIC ES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. / INSR TYPE OF INSURANCE ADUL INSD SU!!H WVD POLICY -NUMBER POLICY EFF (MM/DD/YYYY) POLICY EXP (MMIDD/YYYY) ,/ LIMITS A X COMMERCIAL GENERAL LIABILITY Y - 70118808 ���p�,\�\O�\�O 1i \� " - r� '" • - 1/ 018 t (ry/ l%/ 1 /07/01/2019 EACH OCCURRENCE $ 1,000,000 X OCCUR DAMAGE 1 0 RENTED"CLAIMS-MADE' PREM SES (Ea occu ence) - $ Included• )SEXP (Any one person) $ 5,000 ' PERSONAL & ADV INJURY $ 1,000,000 GEN'LAGGREGATE X LIMITAPPLIES PER: POLICY �EC LOC OTHER: GENERAL AGGREGATE $ 3,000,000 PRODUCTS-COMP/OPAGG $ 1,000,000 Employee Benefits Per $-1,000,000 A AUTOMOBILE — X LIABILITY ANY AUTO OWNED AUTOS ONLY HIRED AUTOS ONLY _ X SCHEDULED AUTOS NON -OWNED AUTOS ONLY .1 70118808 - 07/01/2018 .. /01/2019• - COMBINED SINGLE LIMIT iEa accident) $ 1,000,000 BODILY INJURY (Per person) . $ BODILY INJURY(Per accident) $ PROPERTY DAMAGE - (Per accident) _ _ '$ $ •UMBRELLA LIAB EXCESS LIAB I II ---(I I OCCUR CLAIMS -MADE _ - - EACH OCCURRENCE $ AGGREGATE $ DED RETENTION $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ /M OFFICEREMBER EXCLUDED? (Mandatory -in NH) If yes, describe under DESCRIPTION OF OPERATIONS below N /A - _ - PER - OTH- STATUTE ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ A Educators Legal Liability & EPLI 70118808 07/01/2018 07/01/2019 - . POLICY LIMIT AGGREGATE DEDUCTIBLE 1,000,000 2,000,000 2,500 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additlonai Remarks Schedule, may be attached If more space Is required) Re: High School graduation on 6/3/19. - Certificate Holder is included as an Additional Insured - Owners, Lessees or Contractors with respect to MaterAcademy East Charter High School (7037) located at 998 SW 1st Street Miami, FL 33130. General Liability coverage is provided on a primary and non contributory basis. A minimum 30 days notice will be provided to the Certificate Holder or coverage cancellation. Note: The most we will pay is further limited by the limitation set forth in Section 768.28(5), Florida Statutes (2010) or equivalent limitations of successor law which are applicable at the time of loss. ' CERTIFICATE HOLDER CANCELLATION City of Miami/Manuel Artime The_ ater Risk Management 444 SW 2nd Avenue 9th Floor Miami FL' 33130 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE . • ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD ACGpQ® V III��� CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 05/07/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER: IMPORTANT: If the certificate holder is.an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the po icy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Egis Insurance & Risk Advisors 250 International Parkway Suite 260 Lake Mary FL 32746 CONTACT Michelle Thomas NAME: PHONE (A/C, No, Ext): (A/C, No): E-MAIL mthomas@egisadvisors.com ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # INSURER A: Florida Insurance Alliance INSURED Mater Academy East Charter Middle School (6009) 998 SW 1st Street Miami FL 33130 INSURER B : INSURER C : INSURER D : , INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: Master Liability 18-19 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLIC ES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICY NUMBER POLICY EFF (MM/DD/YYYY) POLICY EXP (MM/DDIYYYY) LIMITS A• X COMMERCIAL GENERAL LIABILITY Y 70118707 07/01/2018 07/01/2019 EACH OCCURRENCE $ 1,000,000 CLAIMS -MADE X OCCUR DAMAGE TO RENTED PREMISES (Ea occurrence) $ Included MED EXP (Any one person) $ 5,000 PERSONAL&ADVINJURY $ 1,000,000 GENERAL AGGREGATE $ 3,000,000 GEN'LAGGREGATE 1 LIMITAPPLIES POLICY ❑ JECT OTHER: PER: LOC PRODUCTS - COMP/OP AGG $ 1,000,000 Employee Benefits Per $ 1,000,000 A AUTOMOBILE X X LIABILITY ANY AUTO .OWNED AUTOS ONLY HIRED AUTOS ONLY X SCHEDULED AUTOS NON -OWNED AUTOS ONLY 70118707 07/01/2018 07/01/2019 COMBINED SINGLE LIMIT (Ea accident) $ 1,000,000 BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ PIP $ 10,000 UMBRELLA LIAB EXCESS LIAB _ OCCUR CLAIMS -MADE EACH OCCURRENCE $ AGGREGATE $ $ DED RETENTION $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY y / N ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ OFFICER/MEMBER EXCLUDED? (Mandatory in NH) if yes, describe under DESCRIPTION OF OPERATIONS below N /A PER STATUTE OTH- ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ A Educators Legal Liability & EPLI 70118707 07/01/2018 07/01/2019 . POLICY LIMIT AGGREGATE DEDUCTIBLE 1,000,000 2,000,000 2,500 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space is required) Re: Graduation to take place on June 3, 2019. Certificate Holder is included as an Additional Insured per attached - Owners, Lessees or Contractors with respect to Mater Academy East Charter Middle School (6009) located at 998 SW 1st Street, Miami, FL 33130. General Liability coverage is provided on a primary and non contributory basis. A minimum 30 days notice will be provided to the Certificate Holder for coverage cancellation. Note: The most we will pay is further limited by the limitation set forth in Section 768.28(5), Florida Statutes (2010) or equivalent limitations of successor law which are applicable at the time of loss. CERTIFICATE HOLDER CANCELLATION City of Miami/Manuel Artime Theater Risk Management 444 SW 2nd Avenue 9th Floor Miami FL 33130 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD • USE AGREEMENT MANUEL ARTIME PERFORMING ARTS CENTER This Agreement .is entered into this day of , 2019, by and between the City of Miami, a municipal corporation of the State of Florida ("City") and Mater Academy Middle High, a Florida not -for -profit corporation ("User"). - RECITALS A. User has requested that the City make available to it the use of the Manuel Artime Performing Arts Center ("Facility"), for the fee, specified herein. - B. The City owns and operates the Facility and is willing to permit User to use the Facility during the use period subject to the terms and conditions set forth herein. C. The City Commission; by Ordinance.12403, has approved,the fees and rates being charged to the User hereunder, and has authorized the execution of this Agreement. .NOW, THEREFORE, in consideration. of the mutual 'covenants and promises , herein contained, the City hereby grants to User the right, privilege and permission .to enter into and upon Facility for the Permitted Use and during the Use Period, as the terms are hereinafter defined, subject the terms and conditions set forth in this Agreement. 1. TERM: The term of this Agreement shall commence upon full execution hereof and shall terminate upon fulfillment of all the responsibilities and obligations of the parties. hereunder. 2. PERMITTED USE: User shallbe permitted'.to enter .and occupy certain portions of the Facility for the purposes of presenting Recital ("Event") as follows: (a) . Other Uses: Should User wish to use the Facility at any other times or for any other purposes, then the proposed use and the charges to be paid in connection therewith shall be as customarily charged by the City for similar use of the Facility. - (b) Reservation by other users: For purposes . of this paragraph, . the auditorium or any portion of the Facility shall be deemed to have been reserved by another user if,'as of the date hereof, such areas are reserved for use by another user or if the City notifies User of a prior reservation at least fifteen (15) days prior to the date of the reserved event or use. (c) - No Interest Conferred:" This Agreement confers no ,exclusive possession of the Facility. The User cannot exclude the City from the Facility. This Agreement solely authorizes User to the temporary use of the Facility for the limited purposes set forth herein and for no other purpose. The parties hereby agree that the provisions of this Agreement do not constitute a lease. The rights of -User hereunder are not those, of a tenant, but are a mere personal . privilege to do certain acts of a temporary character in the Facility and to use the Facility, subject to the terms of this Agreement. The City retains dominion, possession and control of the Facility. 3. USE PERIOD: The Use Period shall consist of the periods forset-up and dismantle and for presentation of the Event. • The period for rehearsal of the Event shall commence at 11:00am, on the 03 day of June, 2019, and shall terminate at 3:00pin, on the 03 day of June, 2019. • The period for presentation of the Eventshall commence at' 6:30pm, on the 03 day of June, 2019, and shall terminate at 8:30pm, on the-03 day of June, 2019. • Unless otherwise agreed by the Director of the Facility (the "Director"); the set-up period shall commence no earlier than :10:00am, on the 03 day of June, 2019, prior to the Event period, and dismantle shall begin immediately upon the conclusion of the Event terminating no later than 9:30pm, on the 03 day of June, 2019. In consideration of an additional fee, the Director may allow User a longer period for setup and dismantle, should User require additional time. Any equipment or stage props left in the Facility after the expiration of the time allowed for dismantle shall be disposed of by the City without any right of claim by the User, or at the City's option, may be stored at User's cost. 4. USE RATE: (a) Basic Use Rate: In consideration of the use of the Facility as described above, User agrees to pay to the City the sum of $420.00 per Event, plus the sum of $105.00 per rehearsal, plus $n/a per hour (n/a) on additional time for setup and dismantle ("Basic Use Rate") with a total amount due of $525:00, to be paid no later than May 3rd, 2019. The Basic Use Rate includes normal janitorial service, house lights for ordinary use and air conditioning during the Event hours only, in addition to the items listed in the In House Equipment list ("Exhibit C"), which by this reference is incorporate into and made a part of this Agreement. The Basic Use Rate does not include Additional Charges as defined below. (b) Theater Staff Charges: Theater personnel are not included under Section 4(a) "Basic Use Rate", of this Use Agreement. Should .the User contract the theater personnel services, fees for such services shall be charged per theater staff member at a rate of: three hundred dollars ($300.00) for a total of eight (8) hours, including any combination of rehearsal, set-up/tear down, and event; four hundred fifty dollars ($450.00) for a- total of eight (8) hours for a Daily Event, including any combination of rehearsal, set-up/tear down, and event; one hundred dollars ($100.00) for a total of four (4) hours for each additional rehearsal; any additional time required beyond eight (8) hours and/or four (4) hours for additional rehearsals, the User shall be charged a rate of forty dollars ($40.00) an hour per theater staff personnel. A sub total amount due of n/a dollars ($n/a) plus forty dollars ($40.00) per hour/per theater staff member (n/a hours) for a total amount due of $n/a, to be paid no later than n/a 2019. Should the User not use the City's theater staff, one (1) theater staff member will be scheduled to oversee operations at no charge to the User for a maximum of eight (8) hours. Any additional time beyond the initial eight (8) hours, the User shall be charged a rate of forty dollars ($40.00) an hour for the theater staff member. For any Filming event, one (1) theater staff member will be schedule to oversee operations at a rate of two hundred dollars ($200.00) per event for a total of eight (8) hours; any additional staff time required beyond eight (8) hours, the User shall be charged a rate of forty dollars ($40.00) an hour per theater staff member. If the Auditorium Manager determines that it is in the best interest of the City to require a second theater staff member be present for the event, the User shall be charged a fee of three hundred dollars ($300.00) for the initial eight (8) hours; any additional time required beyond eight (8) hours, the User shall be charged a rate of forty dollars ($40.00) an hour per staff member. A sub total amount due of three hundred dollars $300.00 plus forty ($40.00) per hour/per technician (n/a hours) for a total amount due of $300.00, to be paid no later than May 3rd, 2019. (c) Additional Charges: User shall be responsible for the staffmg of all Events and shall pay for all supplies or other services, needed or provided in connection with the use of the Facility and/or the presentation of an Event as listed in the Additional Charges Form; which by this reference is incorporated into and made part of this Agreement (all such costs and expenses being referred to herein as "Additional Charges"). Payment of Additional Charges not previously agreed to prior to the Event, shall be made within five (5) business days following the occurrence of the Event giving rise to such payment. USER shall be responsible for a non-refundable Cleaning Fee of One Hundred and No/100 Dollars ($100.00), and shall consist of one (1) or more staff members being present beginning one (1) hour prior to the time of the event, and remaining for four (4) hours during the Event. Should further cleaning services be needed or should the Event last longer than the aforementioned four (4) hours, an additional cleaning fee will be imposed at the rate of Twenty and No/100 dollars ($20.00) per hour thereafter. (d) Payment of Use Fee: All payments from User to the City shall be by cashier's or certified check drawn on a local bank. Failure to pay any portion of the Use Fee prior to thirty (30) days from the date of the event shall result in the immediate termination of this Agreement and shall result in the forfeiture of all deposit funds 5. DEPOSIT: Upon execution of this Agreement, and as a condition to its effectiveness, User shall deliver to the City a deposit, in the amount of two hundred and five dollars ($205.00), to be held by the City throughout the Term. The Deposit shall secure User's performance under this Agreement and full payment of all amounts due hereunder, including the cost of any damage repairs, replacement or restoration, payment of any Additional Charges, or to defray any other unusual but reasonable expense borne by the City as a consequence of User's use of the Facilities 3 hereunder and/or presentation of an Event. The City shall return.the Deposit, or the unexpended portion thereof, to the User upon full satisfaction of all of User's .obligations hereunder. In addition to the event deposit .fee of $105.00 to be held by: the City as per the terms of this agreement, User shall also be responsible for a cleaning deposit fee of one hundred dollars ($100.00), to be returned to the User should no additional cleaning services be necessary. Should said services be necessary, at the sole discretion of Manuel Artime, such will be provided at a rate of fifty dollars ($50.00) per hour.. This section does not include any further fees required as per the Additional fees section or any other section of this Agreement: 6. ATTENDANCE: User understands that the maximum attendance at any one event is 900 persons and that User shall not print more than 841 tickets per Event. 7. EVENT PERSONNEL, UTILITIES AND SUPPLIES: Except as specifically provided herein,. User shall be responsible for all staffmg in connection with the use of the Facility and/or the presentation of an Event which includes ticket sellers, ticket takers, ushering staff, stagehands, spotlight operators, etc. Additionally, User, understands and agrees that it shall only utilize the services of sound and/or lighting technicians who have been approved by the City to operate the Facility's sound and/or lighting equipment. If the Auditorium Manager determines that it is in the best interest of the City to require additional staffing to be present for an event, the User shall be charged the fees as defined in Section 4 of this Agreement for the additional personnel. 8. CONDITION OF FACILITY/REMOVAL OF USER'S EFFECTS: (a) User has inspected the Facility and accepts it in "as -is" condition. User agrees to tear down and remove all of User's effects immediately after the presentation of an Event and/or expiration of the Term. (b) At the conclusion of each Event, and upon expiration of the Term, User agrees to surrender the Facility to the City properly cleaned and in the same condition existing upon User's acceptance. 'If the Facility is not properly cleaned. to the City's satisfaction, then the City shall have the right to invoice. the User for such additional cleaning.. The cost of additional cleaning, as well as the cost of damage repairs, or any repairs necessitated as a result of the use of the Facility by User, shall be deducted from the Deposit., User shall pay any deficiency upon demand. (c) User shall not • be permitted to remove the piano from the stage under any circumstances. Additionally, the •removal of lights from their original setting is prohibited. Changing of the original positioning or focusing of the lighting equipment, or reprogramming of the lighting computer can only be done with the City's approval and supervision. If any such changes are made with City's permission, User shall pay for any technical labor involved in returning the equipment to its original standard design. Any violation of this section may result 4 in the immediate termination of this Agreement and will subject User to liability for all damages arising from, or in connection with, said violation. (d) The City shall have the right to enter upon the Facility atany time during the Use Period, as it deems necessary. 9. AUDIT AND INSPECTION RIGHTS: The City may, at reasonable times, and for a period of up to three (3) years following the expiration of the Term, audit, or cause to be audited, those books and records of User which are related to this Agreement. User agrees to maintain all such books and recordsat its principal place of business for 'a period of three (3) years after expiration of the Term. 10. PUBLIC RECORDS: User understands that the public shall have access, at all reasonable times, to all documents and information pertaining to City contracts, subject to the provisions of Chapter 119, Florida Statutes, and agrees to allow access by the City and the public to all documents subject to disclosure under applicable law. User's failure or refusal to comply with the provisions of this section shall result in the immediate termination of this Agreement by the City. 11. COMPLIANCE WITH APPLICABLE . LAWS AND RULES AND REGULATIONS: User agrees to obtain all required licenses and permits and to abide by and comply with all applicable federal, state and local laws, rules, regulations, codes and ordinances in the use of the Facility and/or presentation of an Event: By execution of this Agreement, User acknowledges that it has received and fully understands the "Rules and Regulations for Use of City of Miami Municipal Facilities" which has been furnished to User prior to the execution hereof. User hereby represents and warrants to the City that User shall abide by each, and shall not permit the violation of any, rule and regulation set out therein. 12. INDEMNIFICATION: User shall indemnify, covenant not to sue, defend and hold harmless the City and its, officials, employees and, agents (collectively referred to as "Indemnitees"), from and against all loss, costs, penalties, fines, damages, claims, expenses (including attorney's fees) or liabilities (collectively referred to as "Liabilities") by reason of any injury to or death of any person or damage to or destruction or loss of any property arising out of, resulting from, orin connection with (i) the use of the Facility, whether caused directly or indirectly, in whole or in part (whether joint, concurrent or contributing), by, any act, omission, default, negligence (whether active or passive), recklessness or intentional wrongful misconduct of any indemnitees, User or any of Users guests, invitees, employees, agents or subcontractors, or (ii) by the failure of User to comply with any of the provisions hereof, specifically User's obligation to comply with all applicable statutes, ordinances or other regulations or requirements in connection with the use of the Facility. This indemnification shall survive theterm of this agreement. 13. RISK OF LOSS: User understands and agrees that the City shall not be liable for any loss; injury or damage to any personal property or equipment brought into the Facility by User or by anyone whomsoever, during the time that the Facility is under the control of, or occupied by the User. All personal property placed or moved in the Facility shall be at the risk of User or the owner thereof. User further agrees that it shall be responsible to provide security whenever personal property either owned or used by the User, its employees, ' agents or subcontractors is placed in the Facility, including any property or equipment necessary for set-up and dismantle, whether or not the Facility is open to the general public. 14. INSURANCE: Insurance is required for all events based on the terms of `Exhibit A" attached hereto and made part of this Agreement. In the event that attendance exceeds the number on which the fee paid by the User has been computed, the User shall be obligated to pay the difference within 48 hours of the conclusion of the event. User understands that not all events are eligible under, the "TULIP Class One. Events" of "Exhibit A", and such coverage is subject to terms, conditions and exclusions. The User has the right to purchase insurance coverage for this event, and in doing so, agrees to provide the City with a certificate of insurance in accordance with `Exhibit B". The City reserves the right'to solicit from the user copies of any and all' insurance policies and corresponding endorsements in connection with this Agreement. User shall be responsible for submitting all necessary insurance documentation, as required by Manuel Artime and/or the: City of Miami Department of•Risk Management, no less than thirty (30) days prior to the Event/Use Date. Failure'to do so will result in an automatic termination of this agreement and forfeiture of all deposit funds. 15. DEFAULT: User is responsible for providing a fully signed and notarized agreement to Manuel Artime no less than thirty (30) days prior to the Event/Use Date, and if User fails to comply, the event will automatically be cancelled and all deposit funds shall be retained by Manuel Artime. If User fails to comply with any term(s) or condition(s) of this Agreement, or fails to perform any of its obligations hereunder, then User shall be in . default. Upon the occurrence of a default hereunder, the City, in addition to all remedies available to it by law, .may by notice to User, terminate this Agreement whereupon all deposits, payments, advances, or other compensation paid by the User to the City shall be retained by the City. Notwithstanding any other provision herein,' or any rule or regulation providing otherwise if the User cancels the event Thirty (30) days or less than Thirty (30) days from the commencement of the Use Periodf this shall be a default by the User who shall automatically forfeit and owe the entire Basic Use Rate as defined by §4 (a) herein. The Basic' Use Rate shall be immediately due and owing to the City, not as a penalty but as liquidated damages;' insofar as the parties - cannot ascertain thelosses the City will suffer from the inability to allow another User to use the facility during this Use Period.. The User shall have no recourse against the City due to the User's cancellation of the event thirty (30) or less days preceding the Use Period. The User shall be liable to pay interest at the rate of twelve (12%) per annum for the principal involved in the Basic Use Rate until it is paid in full. The forfeiture of the Basic Use Rate shall not apply if thecancellation occurs due to an Act of God (e.g. hurricane, tornado). 16. CITY'S TERMINATION RIGHTS: (a) Termination for Convenience: The City shall have the right to terminate this Agreement, for convenience, in its sole discretion, upon a thirty (30) day prior written notice to User. Additionally, the City shall have the right to cancel the presentation of -an Event, at any time if, in the exercise of its reasonable discretion, the City determines that the presentation of such Event, at the scheduled time; is not in the best interest of the City due to circumstances beyond the City's reasonable control. (b) Termination for Cause: The City shall have the right to terminate this Agreement, without notice or liability to User, upon the occurrence of an event of default. (c) Other Termination Rights: The City shall have the right to terminate this Agreement in the event that the Facility is sold, is condemned, or in the event of its damage due to fire; windstorm, catastrophe or other act of God; and the City decides, in its sole discretion, riot to repair or rebuild. (d) Force Maieure: CITY -shall riot be liable for any failure to perform .its obligations where such failure. is caused by conditions beyond its control, including, but not limited to, Acts of Nature (including fire, flood, earthquake, storm; hurricane or other natural disaster), war,, invasion, act of foreign enemies, events in foreign countries that affect the CITY and its citizens, .hostilities (whether war is declared or not), civilwar, rebellion, revolution, insurrection, riots, street celebrations or protests, military or usurped power or confiscation, terrorists activities, nationalization, government sanctions orrestrictions, blockage, embargo, labor dispute, strike, lockout or interruption, or the failure of services such as electricity or telephone. (e) Cancellations and Return of Deposit: Except where this . Agreement is terminated for cause or cancelled by the User outside of the allowable timeframe(s) as provided by this Agreement, User shall be entitled to a refund of the Deposit and Cleaning Fee, or so much thereof as has not been applied, upon termination of the Agreement, after satisfaction of all amounts .due by User hereunder, If any. Should User cancel the event within thirty (30) days of the Event/Use Date; all deposit funds will be lost. In the event of a refund as per the terms of this Agreement, all refunds shall be returned to the User within thirty (30) days of the cancellation/end of the Event Date, or "such reasonable- time thereafter as administratively possible by Manuel Artime. 7 17. NONDISCRIMINATION: User represents and warrants to the City that User does not and will not engage in discriminatory practices and that there shall be no discrimination in connection with User's use of the Facility or presentation of the Event on account of race, color; sex, religion, age, handicap, marital status or national origin. User further covenants that no individual shall, solely by reason of his/her race, color, sex, religion, age, handicap, marital status or national origin, be excluded from participation in, be denied services, or be subject to discrimination in connection with the use of the Facility under this Agreement. 18. ASSIGNMENT: This Agreement may not be assigned by User, in whole or in part, without the prior written consent of the City's, which may be withheld, or conditioned, in the City's sole discretion. 19. NOTICES: All notices or other communications required under this Agreement shall be in writing and shall be given by hand -delivery or by registered or certified U.S. Mail, return receipt requested, addressed to the other party at the address indicated herein or to such other address as a party may designate by giving notice in the manner herein provided. Notice shall be deemed given on the day on which personally delivered;; or, if by ,mail, on the fifth day after being posted or the date of actual receipt, whichever is earlier. TO USER: Cynthia Fernandez Mater Academy Middle High 998 SW 1 ST Miami, FL 33130 TO THE CITY: Emilio T. Gonzalez City Manager 444 SW 2°a Avenue, .10th Floor Miami, FL 33130 WITH COPY TO: Victoria Mendez City Attorney 444 SW 2nd Avenue, Ste. 945 Miami, FL 33130 20. MISCELLANEOUS PROVISIONS: (a) User shall provide to the Director twenty (20) promotional tickets for each paid event, for the purpose of promoting the Facility. (b) This Agreement'shall be construed and enforced according to the laws of the State of Florida and each party shall be responsible for its own attorney's fees. (c) Title and paragraph headings are for convenient reference and are not a part of this Agreement. (d) No waiver or breach of any provision of this Agreement shall constitute a waiver ,of any subsequent breach of the same or any other provision hereof, and no waiver shall be effective unless made in writing. (e) Should any provision, .paragraph, sentence, ,word or phrase contained in this Agreement be determined by a court of competent jurisdiction to be invalid, illegal or otherwise unenforceable underthe laws of the State of Florida or the City of Miami, such provision, paragraph, sentence, word or phrase shall be deemed modified to the extent necessary in order to conform with such laws, or if not modifiable, then same shall be deemed severable, and in either. event, the remaining terms and provisions of this Agreement shall remain unmodified and in full force and effect or limitation of, its use. (f) This • Agreement constitutes the sole and entire agreement' between the parties hereto. No modification or amendment hereto shall be valid unless in writing and executed by property authorized representatives of the parties hereto. (g) User is aware of the conflict. of interest laws of the City of Miami (Code of the City of Miami, Florida, as amended, Chapter 2, Article V) and agrees that it will fully comply in all respects with the terms of said laws. 9 21. ENTIRE AGREEMENT: This instrument, together with its attachments and all other instruments incorporated herein by reference constitute the sole and only agreement of the parties hereto relating to the use of the Facilities. Any prior agreements, promises, negotiations, or representations not expressly set forth in this Agreement are of no force or effect. 22. COUNTERPARTS: This Agreement may be executed in two or more counterparts, each of which shall constitute anoriginal, but all of which, when taken together, shall, constitute one and the same agreement. 23. INSPECTIONS: The User will allow City inspectors, agents or representatives the ability to monitor its compliance with safety precautions as required by federal, state or local laws, rules, regulations and ordinances. By performing these inspections the City, its agents, or representatives are not assuming any liability by virtue of these laws, rules, regulations, and ordinances. The User shall have no recourse against the City, its agents, or representatives, from the occurrence, non-occurrence, or result of such inspection(s). Upon issuance of a notice to precede the User shall contact the Risk Management Department at (305) 416-1700 to schedule the inspection(s). 24. AMERICANS WITH. DISABILITIES ACT: User shall affirmatively comply with all applicable provisions of the Americans with Disabilities Act ("ADA") in the course of providing any work, labor. or services funded by the City including Titles I and 11 of the ADA ( regarding nondiscrimination on the basis of disability) and all applicable regulations, guidelines and standards. Additionally, User shall take affirmative steps to ensure nondiscrimination in employment of disabled persons. 25. COMPLIANCE WITH LAWS: User accepts this Agreement and hereby acknowledges that User's strict compliance with all applicable federal, state and local laws, ordinances and regulations is a condition of this Agreement, and User, and any of its employees, agents or performers, shall comply therewith as the same presently exist and as they may be amended hereafter. This Agreement shall be, construed and enforced according to the laws of the State of Florida. Further, the User, and any of its employees, agents or performers, hereby agrees to comply with all regulations regarding travel to and from the United States as promulgated by the U.S. Department of Treasury, Office of Foreign Assets .Control ("OFAC") and the U.S. Department of State. Violation of any federal, state.- and local law shall subject the User to immediate cancellation of this Agreement. 10 IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed by their respective officials thereunto duly authorized, this the day and year above written. By: "USER" Mater Academy Middle High, a Florida Non Profit Corporation By: Print Name: Title: Corporate Secretary STATE OF FLORIDA COUNTY OF MIAMI-DADE Print Name: Title: resid t The foregoing instrument was acknowledged before me this 2s5day of by Z-0(1AI aCI-Te. . Personally Known OR Produced Identification Type of Identification ProducedN� (NOTARY SEAL) .401+,4y . MIIAGRO2 DIAZ DE VILLEGAS g MY COMMISSION # GG 150589 EXPIRES: P®bruery 11, 2022 MAW Vim Not'r Publid thidormIters 20_1_9) OTARY PUB . I Print Name: CUi �• , Commission No.: Commission Expires. STATE OF FLA 11 ATTEST: TODD B. H City Clerk APPROVED AS TO FORM AND CITY OF MIAMI, a municipal corporation Of the State of Florida By: E C 2IO T. GONZALEZ Manager APPROVED -AS T REQUIREMENT ANN-MA'..9 SH • ' ' E, Director Division of Risk anagement 12 CORPORATE RESOLUTION WHEREAS, Mater Academy Middle High desires to enter into an agreement with the City of Miami for the purpose of entering into a Use Agreement for the Manuel Artime Theatre and WHEREAS, the Board of Directors at a duly held corporate meeting has considered the matter in accordance with the By -Laws of the corporation; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS that the president, � n 0,Q10,PP, (or any other person authorized by the Board of Directors, and please state the person's name) is hereby authorized and instructed to enter into a contract, in the name and on behalf of this corporation, with the City of Miami upon the terms contained in the proposed contract to which this resolution is attached. DATED this gel day of Nit,a4 , 20 L \ . Char of the Board of Directors erso Corporate Secretary Print Name Print Name Galmit& (Corporate Seal) 13 "EXHIBIT A" Insurance Fee Schedule' TULIP Class One Events Antique Shows Art Festivals and Shows Auctions Award Presentations Ballets orotherClassical Dance Shows/Recitals Beauty Pageants Body Building Contests Business Meetings or Shows Chamber of Commerce Events Charity Benefits, Dances, Auctions or Sales Choirs — Indoors Church Services or Meetings Civic Club Meetings Classical Dance Shows Classical Music Concerts Indoors Concerts — Celtic Music Concerts'— Chamber Music Concerts — Holiday Music Concerts — Instrumental Consumer Shows Dance Competitions Dance Recital • TULIP Rating Schedule Daily Attendees (Spectators/Participants A. 1 - 100 B. 101 - 500 C. 501 - 1,500 Daily Attendees (Spectators/Participants) A. 1 - 100 B. 101- 500 C. - 501-'1,500 Fashion Shows Flowers Shows Funeral .Service Graduations Holiday Events & Parties Home Shows Jam and Jazz Concerts - Indoors Job Fairs - Indoors Ladies Club Events Lecturers Meeting (indoors) Pageants Professional and Amateur Association Meetings Reunions— Indoors Seances Seminars Social Receptions Speaking Engagements Story Teller Symphony Concerts Teleconferences Telethons Voter Registration A. Total Event Rates (1-4 Days) Class I' Class II Class III $75.00., $100.00 $150.00 100.00 135.00 200.00 150.00 185.00 310.00 B. Total Event Rates (5 or More Days) -Class I . Class II $95.00 140.00 235.00 $170.00 21.5.00 355.00 Class III $300.00 360.00 455.00 * Add 10% to the premium for each Additional Insured (other than the programs sponsor and venue), up to a maximum of,$1,000.00. Handling Fee: $35:00 14 TULIP Class Two Events Bingo Games Carnivals — School Events with no mechanical Christmas Tree Lighting Clowns — No Motorized Vehicles Comedians Concerts — 50's, 60's 70's or 80's Music Concerts — Blues Music Concerts — Country Music Concerts,— Folk Music Concerts — Funk Music Concerts — Motown Concerts — Soul Music Dog, Cat, Bird & Other Domestic Animal Shows/Events Festivals and Cultural Events — Indoors Impersonator — Celebrity or Holiday Character Impressionist Jugglers (No Pyro) Magician Mariachi Band School Band Competitions or Events Union Meeting TULIP Rating Schedule Daily Attendees (Spectators/Participants) A. 1 - 100 B. 101- 500 C. 501 -1,500 Daily Attendees (Spectators/Participants) A. 1 - 100 B. 101 -, 500 C. 501 - 1,500 A. Total Event Rates (1-4 Days) Class I Class II Class III $75.00 $100.00 $150.00 100.00 135.00 200.00 150.00 185.00 310.00 B. Total Event Rates (5 or More Days) Class I $95.00 140.00 235.00 Class II Class III $170.00 $300.00 215.00 360.00 355.00 455.00 * Add 10% to the premium for each Additional Insured (other than the programs sponsor and venue), up to a maximum of $1,000.00. Handling Fee: $35.00 15 TULIP Class Three Events Aerobics and Ja77ercise Classes or Events Casino and Lounge Shows Cheerleading Events/Competitions (no Pyramids) Comedy shows Concert — Pop Cover Bands Film Screenings Film Showings Gymnastic Competitions - Spectators Only Halloween - Costume Contests Magic Show Old Timer Event Play Readings Plays Proms Talent Show, (No Rap, Hip Hop, Heavy Metal shows) Tap' Dancing Theatrical Stage Performances Wine Tasting TULIP Rating Schedule Daily Attendees (Spectators/Participants) A. 1. - 100 B. 101- 500 C. 501 -1,500 A. Total Event Rates (174 Days Class I $75.00 100.00 150.00 • Class II $100.00 135.00 ' 185.00 Class III $150.00 200.00 310.00 B. Total Event Rates (5 or More Days) Daily Attendees Class I Class II Class III (Spectators/Participants) A. 1 - 100 $95.00 , $1-70.00 $300.00 B. 101 - 500 140.00 215.00 360.00 C. 501 - 1,500. 235.00 355.00 455.00 * Add 10% to the premium for each Additional Insured (other than the programs sponsor and venue), up to a maximum of $1,000.00. Handling Fee: $35.00 16 "EXHIBIT B" INSURANCE REQUIREMENTS- SPECIAL EVENTS INSURANCE I. Commercial General Liability A. Limits of Liability . Bodily Injury and Property Damage Liability Each Occurrence $1,000,000 General Aggregate Limit $ 2,000,000 Personal and Adv. Injury - $ 1,000,000. Products/Completed Operations $ 1,000,000 B. Endorsements Required City of Miami included as an additional insured (Endorsement is required) Primary Insurance Clause Contingent and Contractual liability Premises and Operations Liability Business Automobile Liability (If Applicable) A. Limits of Liability Bodily Injury and Property Damage Liability Combined Single Liinit Any Auto Including Hired, Borrowed or Non -Owned Autos Any One Accident' • $ 300,000 B. Endorsements Required City of Miamiincluded as an Additional Insured III. Worker's Compensation (IF APPLICABLE) Limits of Liability Statutory -State of Florida Employer's Liability C. Limits of Liability $100,000 for bodily injury caused by an accident, each accident $100,000 for bodily injury caused by disease; each employee $500,000 for bodily injury caused by disease, policy limit IV.. Host liquor/Liquor Liability (IF APPLICABLE) D. Limits of Liability Each occurrence Aggregate $1,000,000 $1,000,000 17 The Department of Risk Management reserves the right to solicit additional coverage or higher limits of liability as may be applicable. The above policies shall provide the City of Miami with written notice of cancellation or material change from the insurer in accordance with policy provisions. Companies authorized to do business in the State of Florida, with the following qualifications, shall issue all insurance policies required above: The company must be rated no less than "A-" as to management, and no less than "Class V" as to Financial Strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent. All policies and /or certificates of insurance are subject to review and verification by Risk Management prior to insurance approval. 18 321° "EXHIBIT C" In House Equipment* Sound System Control: 1 Allen & Heath — ML3000-32 System 1 Cassette Player 1 Numark Dual CD Player Speakers: 2 Sound Physics Labs-TD1sub Dual 12" subwoofer 3 Sound Physics Labs-TD1 3-way full range loudspeakers 7 Tannoy V-8 8" dual concentric loudspeakers (balcony & under balcony) 4 Tannoy V-12 12" dual concentric Loudspeakers (stage monitors) Accessories: 6 AKG D770 handheld microphones Light System 5 CYC 2 Comet Follow Spots 17 PAR 64 13 Altam 360Q (6" x 9") 20 Altam 360Q (6" x 12") 22 Altman 360 Q (6" x 16") * Not all equipment may be available on the date of the event. Fees: 2 Hours Event $420.00 Rehearsal $105.00 Tax Exempt # 85-8012578660C-4 No Tech $300.00 Screen $250.00 Cleaning $100.00 19