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HomeMy WebLinkAboutR-75-0327MC/ts 3/6/75 RESOLUTION NO, 75`32/ A RESOLUTION ACCEPTING THE BID QUOTATION OF MELROSE NURSERY & SOILS COMPANY FOR MALAY COCONUT PALM TREES, ADONIDIA PALM TREES AND 20' ROYAL PALM TREES; REDDISH LANDSCAPING NURSERY FOR BLACK OLIVE AND GUMBO 'LIMBO TREES; SINCLAIR SUNSET NURSERY, INC. FOR 5' ROYAL PALM AND 10' ROYAL PALM TREES; AND PESTONIT NURSERY & FLOWERS, INC. FOR OAK, CABBAGE PALM AND BOTTLE BRUSH TREES; FOR FURNISHING AND PLANTING TREES - 1975 AND AUTHORIZ- ING THE CITY MANAGER TO ISSUE PURCHASE ORDERS AS NEEDED TO MEET THE CITY'S REQUIREMENTS FOR THE CALENDAR YEAR OF 1975 SUBJECT'TO THE AVAILABILITY OF FUNDS. WHEREAS, many times a year, trees in the center and side parkways of Miami streets are destroyed in traffic accidents or for other reasons require re;2lacements, and WHEREAS, in the 1974-75 Budget the amount of $9,000 was provided for use by the Department of Public Works in re- placing such trees, and WHEREAS, the City Manager has approved a plan under which payments for trees damaged in traffic accidents shall be credited to the budget account to provide a revolving fund account, and WHEREAS, pursuant to due public notice and the mailing of specifications to 27 firms, Bid Quotations were received on February 28, 1975 from 4 firms, and WHEREAS, the City Manager reports that the Bid Quotation of Melrose Nursery for the Malay Coconut Palm, the Adonidia Palm and the 20' Royal Palm; the Bid Quotation of Reddish Landscaping Nursery for the Black Olive and the Gumbo Limbo Trees; the Bid Quotation of Sinclair Sunset Nursery for the 5' Royal Palm and 10' Royal Palm Trees; and the Bid Quotation t;'DOCUMENT INDEX ITEM NO. 17. of Pestonit Nursery & Flowers, Ind. for the Oak, Cabbage Palm and the Bottle Brush Trees is the lowest responsive bid and recommends that purchase orders be issued as needed to meet City requirements subject to availability of funds, NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE.CITY OF.MIAMI, FLORIDA: Section 1. The City Manager be, and is hereby, author- ized to accept the bid of February 28, 1975 from Melrose Nursery & Soils Company, from Reddish Landscaping Nursery, from Sinclair Sunset Nursery, Inc., and from Pestonit Nursery & Flowers, Inc. for FURNISHING AND PLANTING TREES - 1975. Section 2. The City Manager be, and he is hereby, authorized to issue Purchase Orders as needed to meet the City's requirements for replacing trees in the center and side parkways of City streets which are destroyed by traffic accidents or otherwise, subject to the availability of funds. Section 3. Funds received by the City in payment for the aforementioned destroyed trees be, and hereby are, credited to the account to create and maintain a revolving fund account for tree replacement. PASSED AND ADOPTED this 10 day of APRIL 1975. H, D. SOUTHERN City Clerk MAURI CE A, FERRE MAYOR ti'r John S. Lloyd City Attorney PREPARED..AND•`APPROVED BY: Mikele Carter Assistant City Attorney APPROVED AS TOFORMND CORRECTNESS: CITY OF MIAMI. FLORIDA , INTER-OFAtrzt MEMORANDUM ,4,4T k I to. P. W. Andrews City Manager 'I 1 3 FROM. nt I. qp mAl,Jri, Direr DP art ent„Art OATE• SUBJECt Contract March 12, 1975 r"E Furnishing and Planting Trees - 1975 - Resolution Accepting Pi:: Quotation & Auth. Purchase Order liLrEFU.Nt:E.'S INCLOEURES Many tl'Tles a year, trees In the enter side parkways (:)r Miami streets are destroyed hi tra!'t accidents or for other reasons require replar.ents. fn the 1974-75 Iiudget the amodnt df $9,000 war provided for use by the Departim,:nt of Public Works in replacin such trees. The City Manap:er has approved a plan under which payments ror trees damaged• in traffic aciden,:ssha 1be credited to the budget account to provide a revolvini- fund account. Pursuant to due public notice and the mallin cir specifica- tions to 27 firms, Eld Quotations were receIved on February 26, 1975. The City Manaror reports that the .511 .dotations of Melrose Nursery Solis Cdmpany for Malay Coconut Palm Trees, Adonidia 7a1m "l'ees, and 2' 1 P„Th Reddish srapim-, Nursery for bdmk Olive and :Thrift- Limbo Trees; Simlair Sunset Nursery, Inc. fr-d' 5' Palm Trees and 10' Royal Palm Trees; and Pestonit :b_o:sery Tnc. for Oak, CabbaP:e ai and Bott1e Rrush Treos 1()wt -i_,TtL-!blf: bids and recommends that parnase ci,der3 ba 1s3ue ar neded to meet City reduirements subject to availability of funds. TNE DEPAHTMENT OF PUDLiC WURhS RECOMMENDS ADTTION OF A RESOLUTION ACCElTINc ThE 15 QUOTATInNS r•F %IELRSE NURSERY SOILS flMPANY, REDDISH LANDSCAPING NURSERY, SIN7I,AIR NURSERY AND PESTONIT NIIRSERY F1,(..„'EPL3, INC. E:Ji FYENiSHIN AND ;LANTNG TREES - 1975 AND AUThohlING THE CITY MANAFE TO ISSUE PNRCHASE ORI)IRS AS NEEED T) I.IEET THE CITYOR THE CALENDAP YEAR (21' 19i'5 T) THE AVA 1JI1P1 1, P7.DP FUNDS. VEci:EAE:hh • TABULATION OF BIDS FOR ruRAIISHIN,S AND PLANTING TEE :-.) ' City Manager, Cit.y Clerk A. M. Received by the C ' . . Z.*, ''.ork, City of Miami, Florida at IT7-5- 1 $J 1 7S- I e I, Re , I Lig • . • - U ALS ef ht. • ," e !LicensedInsured os P,er City Code & Metro Ord. Biel Bond Amount Irrenulerrties Item No. DESCRIPTION Or ' — 11111=11111.11 , 0 . Unit Price 5— .00 Unit Price Total Unit ; ; Total Price 74.0. 0 . t ,C?./f4Ctk" I ve - . -..00 V95:00 s • •.,. oo 9S.D° 1 t c) , , • ,o V 5-00i , ..-- .... 5 ' ,.3_5. • oo , ..,00 L5S.co 1 , r ,, I i; ' . ti "17,." /,,L./ re) 6, 00 0.0e) 95:00 95.60 .. , e c '" ILS / ' 0 .00 .0.00 -1/75.00 500 a '. ... j - -. wood I 50.00 V .co aloo .O ip .. - . „ ,,04 -/7o.00 V:/..5:00 3.5:00 Min y I PAIA4 -/ol i?e ,...100.. o5;o0 V.0: 0 _•.•.oc. P. --o4 4 cl 675:o0 ° 95.00 . M=11.11.111...111 111.111.6cls El====111M11111111M111=1111 MIIMM=111111.1 11111111111.1111 __I 111.1.11MEN11111111111111111111111MIMM 1 I 111111111111111 --i111111.111.11. 111111111111111 . 11111.11.111111111.111= :RPEGuLARITrEs LEGEND IT IS RECOMMENDED submitted THAT the City accept all bids DISTRIBUTION: edq/ am.. A — No Power- of • Alt‘Jrney B o Alf.dovit s rD Copitc; 5 Sud — Norplus of Boning Company C — Corrected Eivien‘ions .D — Proposal Unsigned or improperly Signed or No Corpounc Seol cF_ 'Co•rected Bi.1 Paep. ey: ,/yrec/104-__a_i_. • - i .5774.2ticitareas Av.- s and to issue Purchase Orders for trees Almco:r.csi,41. - 1 as required throughout the year, in each case Cemi.sY; D#V. - choosing the vendor on the basis of price, BID availability of of trees, proximity to location and other pertinent factors. JC•B /3- '13VA k I j Furnishing eild Planting Trees 1975 PUblic Works BIDDEN • • DAT 1: Ed DS RECLINIED Feb. 281 1975 YP L OF vry A I+.! 0 li;‘1 Pestonit Nursery & Flowers Inc. 5749 S.W. 8th Street MietniFlorida 33144 / Singlair Sunset Nursery 9995 Sunset Drive Miami,Florida 33143 Melrose Nursery & Soils Co". 2741 N.W. 27th Avenue MIami,Florida 33142 Clifford f. Reddish 6291 Bird Road Miami,Florida 33155 ; (.4)0Y0 closcribod chocks thst.._, day 4:C.OWNTINP DI VISION r L DEPT(DIV public irtorks ACCOUNT CODE i5-151.04 ,348o AID NO. 74 75.(,5 PREPARED BY .Yoe riarris WY OP MIAMI, FLORIDA 1 REQUISITION FOR ADVERTISEMENT FOR BIDS 1 DATEf_.D5 PHONE11331 �_.. CODE ITEM DESCRIPTION 3480 F.urnish1ng and Planting Trees - 1975 TOTAL ESTIMATED COST : CONTRACTUAL: S INCIDENTAL : TOTAL $ 5 ewe, $ -1-00 _" QUANTITY UNIT" AMT. PRICE APPROVED BY: duANti Y NkOrititNtS OtOARtMktitt RrwrQUiREMEN?8 POR MeNtHill BIOS TO BE SECURED FOR FURNISHING AND PLANTING TREES - 1975 FOR THE DEPARTMENT OF: Public %Yorks ADVERTISE ON February 13, 1975 BIDS TO BE RECEIVED ON February 28, '1975 SOURCE OF FUNDS :_ _7i . PUblic Worka lmiget To be filed in by EXPENDITURE CONTROL: PROJECT CODE DIRECTOR OF ISSUING DEPARTMENT FUNDS AVAILABLE FOR PROJECT INVOLVED AD CODE "EXPENDITURE CONTROLLER 5-151.04.3480 IIiry COPIES TO: Purchasing (Org.) — City Manager — City Clerk —Expenditure Control — Issuing Department — Other Affected Department FORM NO. 1013- REV. 74 WHITE GREEN PINK CANARY SLUE GOLDENROD 13.1 i) i10 71i_75=65 IlI)V F'.i I S1',i.fENT POR BIDS Sealed bids for "Fur.ni sh'1ng anr.1 Planting Trees - 1975" will be received by the City Manager and the City Clerk of The City of Miami, Florida, not latr:r than 9:00 A.M. E.S.T. on the 28th clay of February, :1975, in the City Clerk's Office, First Floor of the Miami City hall., 3500 Pan American Drive, Dinner Key, Miami, Florida 33133, at which time and place they will be publicly opened and read. The successful Bidders will plant and maintain trees, until growth is established, on thirty (30) days notice, on an "as called for - when called for basis." Contract period to run for one (1) year. All bids shall be submitted in accordance with the Instructions to Bidders and Specifications. Specifications may be obtained from the Office of the Director, Department of Public Works, 3332 Pan Am^r..i corn Drive, Miami, Florida. The City Commission reserves the right to waive any informality in any bid, and the City Manager rn%Ly reject any or all bids, and re -advertise. P . W . Andrews City Manager -- IMPORTANT ADDENDUM - CITY OF MIAMI, FLORIDA Department of Public Worley ADDENDUM N0,1 ISSUED February 2.1, 1975 TO BIDDING AND CONTRACT DOCUMENTS FOR FURNISHING AND PLANTING 'I'Ri',I':S - 1975 JOB IJO. I3-)1 370-A ii # * # i! # it iF # * ;{ iE it iE # iE * * * * ;} # # # i£ # * * * * # * # ALL BIDDERS ARE HEREBY NOTIFIED AS FOLLOWS: CIIANGF 1: INSTRUCTIONS TO BIDDERS SPECIFICATIONS AND GENERAL AI INFORMATION Add the following: 1?. All I.>_i ddons shall :include in the "lump sum per tree" price the cost of removing the bat:1, or roots of the damaged or dead tree being replaced as may be necessary to con- form to approved planting, practices and shall supply additional soilof the proper kind as may be heeded' for proper planting of the tree ordered by the City. THIS AI)I)FUDWIS AN 1;:;:;Ei1'1'i i1L PART OF THE CONTRACT DOCUIIENTS AND SHALL I31': II:IDE I PART `iF 1i':1;'t?OV . *IirK:oi t; E. Grimm, Jr., I)irector.- i r lf--1 1; 1 • 1 . ;lip/ 1 1 •ur4, 1 t- w 11 be recc,,,11.,',j ty ofMia.trtl i - , 1: : 1,1 A . . . 28th day t)r tq't ', , ; ,t,tt c,- , Floor of ami (.1 t it.in , 1-14,1-1 r,:atl 111,1v,- , Key , Miaml , Igo 1 ), 't 1 Hi 1 Ir., ..! r, 1 '#' t ! 1 i be publicly rulti . s' 11( I I P1 1 • 1 i ttntil 1t, :•t , „•411 ttas c,"itllect l'ctr - run COI' cane ( I 1;13. 1) 1 1 •!,..•••••,:-.1,-.1:::.!..• t.1 instructi_on:'. nlay t)c.„, ohta 1 rif:?t." rf't • -sr t hN .• of' Public lel,. 1'.•P r i r ("11,y ("IA informality t t,1 71, ".;.7 1,7•t:1 or all bids, ::H(t, CITY OF M1AMI, FLORIDA REQUEST FOR BID QUOTATION Bid Request NO,7475-65 Date From: Department of Public Works (Attn: Director) City of Miami, Florida (Phone: 445-4331) Box 708, Coconut Grove Station Miami, Florida 33133 RETURN BID IN DUPLICATE; IN SEALED ENVELOPE, BEARING BID REQUEST NUMBER IN LOWER LEFT HAND CORNER. SEE ADVERTISEMENT FOR BIP: FOR PLACE AND TIME OF RECEIVING BIDS TERMS: discoun, allowed for prone f. payment) DELIVERY: RY : calendar day required upon receipt of Purchase Order, (c:aFh The City of Miami requests quotations in full accordance with <appli o:-ib i terms and conditions as listed on Instructions to Bidders can the follow- ing items. (ALI, PRICES TO BE VOTED SHALL BE F.O.B. MIAMI, FIJ-II; PA, DELIVERED) . Kind of Tree Minimum Height Lump.Sum pier Tree Oak 15 feet $ Black Olive 15 feet; $ Gumbo Limbo 15 feet $ Cabbag Palm 15 'eet $ Malay Coconut Palm 10 feet t Bottle Brush 15 feet Adenidi a Palm 5 feet rreywood ?. Royal Royal Royal Palm Palm Palm 5 feet greywood 1.0 feet greywood PO feet greywood The bidder guarantees that the pri ce will remain firm during the calendar year 1975 and agrees to accept Purchase Order:, from time to time during said calendar year for one or more trees as inay I,{a required by the City. 1 CITY OF MI AIM , FLORIDA REQUEST FOR BID QUOTAT7t►W Bid Request No.74-75-65 Date From: Department of Public Works (Attn: Director) City of Miami, Florida (Phone: 445-4331) Box 708, Coconut Grove Station Miami, Florida 33133 RETURN BID IN DUPLICATE, IN SEALED ENVELOPE, BEARING BID REQUEST NUMBER IN LOWER LEFT HAND CORNER. SEE ADVERTISEMENT FOR B=tIi:'; FOR PLACE AND TIME OF RECEIVING BIDS TERMS: (Cash discount, allowed for 'prom► *. payment) DELIVERY: calendar days required upon receipt of Purchase Order The City of Miami requests '1uotal i ons in full accordance with app 1 i cb : teams and conditions as listed on Instructions to Bidders on tho follow- ing items. (ALL PRICES TO BE QPOTED SHALL BE F.O.B. MIAMI, FLC1M') , DELIVERED) . Kind of Tree Minimum Height Lump Sum per Tree Oak 15 feet Black Olive 15 feet Gumbo Limbo 15 feet Cabbaf;,-, Palm 15 'eet Malay Coconut Palm 10 feet: Bottle Brush 15 feet Adc'nidia Palm 5 feet freywood Royal Palm 5 fet't f;reywoo0 Royal Palm J 0 feet gre;,'wood Royal Palm ?0 feet fr,reywood The kidder guarantees that the pr i (!e will remain firm duu i w calendar year 1975 and agrees to accept Purr.hnse orders from 1,11! t,_, time during said calendar year for one or rut' tree:: as may i 1;11 by the City. Bidder's Signature: Address: Date: C o : Phone: (See [rt 1.eu'tions to Biddc►':. attached) . TO 1i0DFN:', AN! iNFONMATION J. All t .upnlied :hill 1 healthy tree:o :Tectrifql si:;e or larier. cu7ade requirement. shall be Vlorida He. I and p17ffltin,-iti1 1 conform to approved plantin.r, t!i VIorida-Nurseryner and th•owers Association. 2 • The vendor :Wall deJiver the t.PY.' to the locations specified by the City and shall plant and maintain them Pot. a period or not less thln ninety (90) days from the date or plautirw. The vender shJlt provide all necessary personnel, elnimont and water required durinr, this perio(.1. 3. Any tree which dies durinc this ninety (9)) day period shall b,72 replaced in kind ly the vendor at no cost to the City and the prevision:and r:uarantee speclried in Par3f;raph.2, above shall apply to the replacement tree for a period of ninety (90) days. 4. The vendor aKrees t.o furnirh ani plant the trees within thirty (30) days after receipt of Purchase OrLer. 5. The vendor arrees to hold firm his bid price for the calendar year or 1q7u:,. 6. 'Ihf- a(„11 bids subT:tted and to P,.;rcna..e orders for 'vet-, as required threin:ft7),.1 tne year, in each L. chol:;lnt the vendor on the 11.7:s W,/,11Ni-'illIV OF , proximity to local•ion ,Ind other pertinent lact qhe City ar,rees not to order from any vendor trees whi'h he does not have in stocl . However, if the requirea tree Is 1 :tock, the City expects the vendor t.o pror7'sly honor thr' Purchase Order at the price stated in hls proposal. 8. Since the primary requirement for trees under these documents is to replace trees damaced or destr)yed in vehicular acc.idents, the vendors are put on notice thal most cr all or the pl ant inwill I.'.' in public riritts way. 7. The City expeLl. to er,ler hetween $';,000 and $10,00 worth or trees du"in107t, hut Purlime Order will renoralty ho 1:11tecl for only nho tree at N 11 10. 1 1 d prien :.;hhil not inciu,le :7-t_to or Pederl Taxe: ny,t appli(mhie 11. The City will identify the exact'location at which tree is to be planted and will inspect all troo!: durinc.: the ninety (90) day period to verify that each tree 1.3 alive and healthy.