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Home My WebLink AboutM-76-1101i I i it is ri CITY OF MIAMI CITY MANAGER'S INITIAL REDUCTIONS TO THE 1976 - 77 DGET ESTIMATE December 10, 1976 III III ILL ° III ,--00TyMANAGER^S INITIAL REDUCTIONS - TO THE 1976-77 BUDGET ESTIMATE CONTENTS� 11 L Short -Term Fiscal Problems for Fiscal Years 2. Proposed Usage of Unallocated Unrestricted ' Funds Memorandum from Mr. GrassieRegarding 41,,% Budget Reduction Proposed Reductions to 4�% Mandate City Clerk ' - �0' Law- City Manager's Office - Community Affairs g Management Services u - ' - l2 Finance ' Human Resources ` 13 Civil service 13 Police 14 iFire = Communications ` 17 Sanitation "" Public works ��`'� u^ 'Parks and Recreation �� ` '� , , ' 31 Building ` '' '' t �� Planning��m� ^ Planningand Zoning Administration23 Planning 8 Zooi Advisory Boards `� `23' ' r) Dinner `�4 s Accounts -' and Community Programs ._�� -5. Summary of Positions Abolished by Department ,6. Table of Required 4y� Reductions Versus Actual Reductions by Department as nYDVDVm ,"".0 ,. rtw~". Red—ti__ by Den---r--- to Close N2JewBudget Cap ` S. Effects of 4V Budget Reductions on Department mfPublic Properties «o ,omments on Short- and Lonq-Run Fiscal Problems .?9 ' ~~ . iiimmummgmemosimi II i SHORT-TERM FISCAL PROBLEMS FOR FISCAL YEARS 1976-77 AND 1977-78 SHORT-TERM 1976-77 BUDGET PROBLEM 32% Salary Adjustments - 10/1/76 Loss of Telephone Franchise Revenues FY 76-77 Budget Gap Less: Unrestricted Unallocated Funds Adjusted FY 76-77 Budget Gap This will require a 52% immediate budget reduction SHORT-TERM 1977-78 BUDGET PROBLEM TO BE RESOLVED 5% Salary Adjustment - 10/1/77 Reduce Anticipated Salary Surplus from $2,000,000 level to $1,000,000 Other Non -Personnel Cost Increases for 1977-78 One-time Funding--Countercyclical (will not be available again) Provide for reduction of Federal Revenue Sharing Fund Equity Funds for 1977-78 (Programmed $3,000,000--used $800,000 in 1976-77) FY 77-78 BUDGET GAP 12/14/77 WRB/mm $ 2,625,000 1,000,000 $ 3,625,000 327,772 °$ 3,297,228 $ 4,148,045 1,000,000 1,021,310 3,300,000 800,000 $10,269,355 -1- i i I i PROPOSED USAGE OF UNALLOCATED UNRESTRICTED FUNDS ailo.cated Unrestricted Funds per 1976-77 Budget Estimate Increased Revenue as follows: AA. metro Contract - Publicity $ 50,000 B. Added 1% Franchise - Telephone 450,000 C. Increased Pension Fund Balance Appropriation 22,500 Returned Funds Allocated to Police Department for School Resource Officer Program to Unallocated Appropriations Available Resources YU_ Revised Appropriations per Commission Action 10/19/76 A. General Fund $590,574 B. Publicity and Tourism 50,000 C. Pension 22,500 Balance Unallocated Unrestricted Funds 10/19/76 Proposed Uses of Unallocated Funds ►. Resolve School Resource Officer Problem Balance to be used for Short -Term Budget Problem 12/14/76 WRB/mm 468,346 ADDITIONS Law I� i IJ i i DETAILS REVISED APPROPRIATIONS PER COMMISSION ACTION 10/19/76 Rent and Telephones for Olympia Building Civic Service Adjustments to various accounts Nanning Dept. Urban Design Study �ecial Programs and Accounts and Community Programs Holiday Waste Collection $270,000 Contingent Fund 184,000 State Dept. Program4,500 Sister City Program s uw' 25,000 Tax Increment Financing 15,000 _ - � �� _„ 1- Publicity and Tourism Increased Metro Contract Pension Provided additional funds for Medical Exams DELETIONS Police Deleted School Resource Officer Program and returned funds to Unallocated Balance [II 12/15/76 WRB/mn i imam I I 1 I 1 1 IlIIII IIIIIIIIIII llIIIu'I1illl �IYiiIIYI��IiIIIVII11 hill iilmlI1111dd I I111 . 1111I .' ,All Department Heads Joseph R. Grassie, City t4anager CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM NOV 1 1 1976 :uu cr Table of Budget Reductions HEftWEMCEI 1976-77 Budget Attached is a table for use in calculating proposed budget reductions. The table shows the following: 1. The amount that has been appropriated in the 1976-77 budget to each department. 2. The items that are basically fixed and not applicable to the budget cuts at this time. 3. The net amount of each department budget applicable to the reduction. The 4;2% reduction. The amount of the anticipated vacancy rate that must to funded from each department. Xbe total amount of the immediate reduction. -4- 1111111111111 :10parimentS, Boards, and Offices CANtPAI FUND Office of Mayor ward of Commissioners City Clerk Lily Clerk Elections Law Planning -Zoning Advisory Boards City Manager City Mdnager-Office,ofiComm.Aff. Mana9ment Services rilloqce "union Resources Civil Service Pulice Fire Communications Sanitation Public Works Parks and Recreation - Golf Course !Maintenance Building Planning Planning and Zoning Admin. Dinner Key Office Buildings Special Programs and Accounts and Community Programs TOTAL GENERAL alit) Appropriation Amount $ 94,008 113,045 119,891 2,500 737,268 22,957 495,695 136,491 738,144 2,890,666 621,810 170,025 20,549,420 13,757,820 1,993,309 11,008,631 4,226,366 4,256,903 1,361,879 436,046 106,148 390,770 9,192,780 $ 7.3.222.572 11 :11 111 I II IlidiMid 0 hoi TABLE OF BUDGET REDUCTIONS 1976-77 BUDGET Excluded Items Mayor's Salary & Allowance Comm.Salaries $ 7,500 20,000 2,500 22,957 Actual Applicable Sal. Savings To Reductions 10/1/75-9/11/76 Reduction $ 86,508 $ 93,045 119,891 737,268 495,695 136,491 738,144 Workmen's !Comp. 1,761,500 1,129,166 Consent Decree 100,000 521,810 170,025 Police Incentive 486,0- 00 20,063,420 13,757,820 1,993,309 11,008,631 4,226,366 4,256,903 1,361,- 879 Comm. Develop. 87,652 348,394 106,148 Lights & Water 104,555 86,215 11,464,308 728,472 3,357 2,497 7.140 (7,838) 70,829 93,233 (4,627) 1,102,786 317,729 49,516 409,220 (52,431) (22,236) 120,677 (25,748) 23,007 13'267 EmPL)-,1°o0„ Svcs.).'" $11,056,972 $62,165,600 $2,119,181 $ 3,893 4,187 5,395 33,- 177 22,306 6,142 33,216 50,812 23,481 7,651 902,854 619,102 89,700 495,388 190,186 191,561 21,753 61,285 15,678 4,777 3,880 32,781 $2,819,205 800,000 300,000 36,000 350,000 140,000 140,000 110,000 5,000 12,000 Anticipated Vacancy Rate Total Reduction! $ 3,893 4,187 5,395 29,900 63,077 22,306 6,142 23,700 56,9t6 80,000 130,812 10,000 33,481 7,651 1,702,854 919,102 125,700 845,388 330,186 331,561 21,753 171,285 20,678 4,777 15,880. 32.781 $2.036,600 $4.855,805 .411, • I i I I I 1 i _fist _}9I�'h�i6f Departments, Boar SPFCIAL MILLAGE F Publicity and Street Lightin Pension 10TAL SPECIAL MILEAGE FUNDS PUBLIC FACILITIES FUND Miami Stadium Marine Stadium Orange Bowl Dinner Key Exposition Building 'Marinas Bayfront Auditorium Melreese Golf Course Miami Springs Golf Course PropertyMgmt.-Leased Facilities Dallas Park Apartments Community Center TOTAL PUBLIC FACILITIES FUND Unallocated Balance GENERAL OBLIGATION BONDS PUBLIC _PROPERTIES Reductions in this department uvill reduce the above :operating budgets. - 'T3Rf:'t{ry:G. Actual Appropriation Sal. Savings Mount 10/1/75-9/11/76 $ 1,360,908 2,032,140 11,585.887 $ 14;978,935 $ 135;396) _ 175,972 237,726 1.,152,705 51,620 910,781 214,546 323,506 311,886 4,932 130,943 108,880 $ 3.623,497 6,596 $ 3,.632,093 $ 13,611,695 Total. Reductions 37,7z1- 27,316__ The reductions of 41f, of City funds will be $ 12,000 needed to fund additional programs approved in Publicity budget. N/A N/A Tfie 41% reduction will be necessary to offset revenue losses within the department. N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 24,000;" it IYI� I SLJMMARV OF BUDGET REDUCTIONS RECOMMENDED BY DEPARTMENTS APARTMENT %'., PAYROLL.REDUCTIONS _ NON -PAYROLL REDUCTIONS TOTAL REDUCTIONS =.; q ., ; g y s<;;;. r agar ;;Savin s $ 1,395 Special Services for copying $2,000 $ lit C� rilc :'x ' - a _- �� , ...,� �;._ .. - 9 - Advertising 2,000 4.000 �� I��■ i i t I I I1IIi l IYlN IIIII IIIII hul I I I I I11 � 1. .01 +� I.i„ °' UEPARIKIF Law SUMMARY OF BUDGET REDUCTIONS RECOMMENDED BY DEPARTMENTS PAYROLL REDUCTIONS NON -PAYROLL REDUCTIONS 1 Assistant City Attorney _vacant) 1:.Legal Secretary vacant) $22,855 10,322 $33.177 TOTAL REDUCTIONS S 33,177 DEPARTMENT City Manner's Ofno i�llli�llll III SUMMARY OF BUDGET REDUCTIONS RECOMMENDED BY DEPARTMENTS PAYROLL REDUCTIONS 3 Admin. Ass't. to City Mgr. LAYOFF 'Savings due to position /*alignment $11,913 10,393 $22s 306 NON -PAYROLL REDUCTIONS Illlllllllllllllill�llllll � 1 i ��Il hi 11 1 YI Illllllil Ili Dli llilii 11-1ll l l l 111 illy 1111101 IIIiIIIlifhll�� 1111111111101110 Il�ll i l 11111 l II! I II I IIIIII II��1��i� IIIIIiillliilll[Illllllllllllilllllllllllilll Ilillrl Ili SUMMARY OF BUDGET REDUCTIONS RECOMMENDED BY DEPARTMENTS NON -PAYROLL REDUCTIONS .:`,„_;w=_° : , .:::. -. T?,A'Y�ROLL REDUCTIONS DEPARTMENT � � � ` _ _ _ - - — ,/�ff�j cy�e� of -City'Manager733 9'Community Affairs Advertising rtisin $ d e - 9 Outside Printing 734 Special Services 1,223 gavel 2,445 tPub, cations 8 Mbrshps, 1,007 II 41 1 I 1 �r�liiri�i��I�IIIYIIImII�I IIIiId�iYi'iIY�Y➢�i°r'ISr�i�� Ih�� III+�JI�'!yy�{YI�IIVIII�IIIIlllnill'I,I I II I I, DEr'ARTMEN'1 Finance Ziepar;tmon SUMMARY OF BUDGET REDUCTIONS RECOMMENDED BY DEPARTMENTS PAYROLL REDUCTION iO812. Accounting_ 1 Account Clerk (vacant) 1 Clerk II (vacant) Risk Management 1 Asst.to City Mgr.III 3 Secretary II Lvacancies) :Account Clerk `vacant) S 7.430 7,430 9,054 NON -PAYROLL REDUCTIONS TOTAL REDUCTIONS iloll 111111111111111111111111111 1131111111111111111101111111111illilL11 DEPARTMENT Human Resources Department : „;'401 1 Pelygraph Examiner - LAYOFF $ 15,144 1 ?4urse (vacant) 15,900 _ Civil Serv4ce-- SUMMARY OF BUDGET REDUCTIONS RECOMMENDED BY DEPARTMENTS PAYROLL REDUCTIONS NON -PAYROLL REDUCTIONS $ 31,044 WE: It mill te necessary to adjust various accounts between the Human Resources Department 4ancl(Avil Service as soon as all requirements and staffing are completed. DEPARTMENT Police Departmeilit --AVX 92,854 16 Civilian Support Personnel 30 Part-time Senior Citizens 23 Sworn Officers Other Miscellaneous Contractual Salaries field Training Incentive -Patrol - Public Service Aidessalaries for&t. & Nov. will be paid from Federal Revenue Sharing Funds I... .. .„„ • rt-44:4-to•ca•V"-''''" SUMMARY OF BUDGET REDUCTIONS RECOMMENDED BY DEPARTMENTS g,L=4•- •-•••• • PAYROLL REDUCTIONS NON -PAYROLL REDUCTIONS TOTAL REDUCTIONS $202,961 Contractual Services $ 40,618 81,000 Commodities 54,519 312,516 Fixed & Sundry 51,280 OT67477 Capital Outlay 67,711 Interdepartmental Services 30,894 5245,022 21,500 15,000 35,261 5668,238 1. No fwograms eliminated. 2. Above reductions will be accomplished by reassignment of existing personnel and equipment. 3. Somb•detection•equipment that is being deleted is available to the City through Dade County. NOTE: Police Investigation Assignment Pay Incentives are eliminated by new contracts. This will save.an additional 575,0001- when these allowances are discontinued. It is proposed that these funds the retained by the department to add back some of the above -deleted positions. 5913,260 04064110 DEPARTMENT Police ItontVinuea Iiii11111111111111111611 difiiiMiMINANUM t000000114446W1iliihi SUMMARY OF BUDGET REDUCTIONS RECOMMENDED BY DEPARTMENTS PAYROLL REDUCTIONS Office of Chief 4 S.R.I. Positions (vacant) $ 72,332 Recruitment Team 1 Secretary II (new position) 1 Typist Clerk II (new position)} 20'893 Personnel & Training 1 Clerk 111--11 mos.(vacant) 1 Psychologist (vacant) 1 Laborer II (vacant) 8,'74 20,280 8,819 Police Expansion 1 Analyst Programmer I--11 mos. 12,320 1 Graphic Exhibits Aide-- 9 mos. LAYOFF 7,677 30 Senior Citizens--9 mos.LAYOFF 81,000 Developmentyems 1 Key Punch 0perator (vacant) Information Services 2 Communications Operator (vacant) Support Services 1 Property Unit Supervisor (vacant) Criminal Investigation Polygraph Operator LAYOFF 8,400 21,504 11,844 10,818 Sworn Officers 4 Police Officers (vacant) 180,774 . _I .Lieutenant (grandfathered position)-Antic,Ret.2/1/77 16,432 A8 Sergeant (grandfathered posi- A4ons)-Antic.Ret.2/1/77 115,310 $596,477 NON -PAYROLL REDUCTIONS TOTAL REDUCTIONS / JPAnTwE*r _ ~ 'SUMMARY OFBUDGET REDUCTIONS RECOMMENDED BY DEPARTMENTS PAYROLL REDUCTIONS 3 Civilian Fire Inspectors $ 40,000 (newpositions) Fire Pre- vention Bureau (vacant) Take Salvage #1 out of service and place Foam #3 (unmanned) in Reserve Status. Abolish: Qfire Fighter positions (vacant)l3l,22l 3 0rixer Eng. Assignment Puy (vac) 1,295 .'Transfer out of Department _2 Custodian positions or if -no is ~-' '''.--, muao:e {��orurF) 19,008 NON -PAYROLL REDUCTIONS Capital Reduce Outlay from 018,990 to $96,605 $ 22,385 Miscellaneous Code reductions throughout budget 67,942 Reduction nfDvehicles due to the new 60-hour week schedule for Fire Prevention Bureau 14,877 Reduce Holiday Pay from a 12- hour payment to a 10-hour pay- ment effective Oct' l, 1976 _�3, 7 Fund.Revenue to General Fund Federal Revenue Sharing Funds reserved to purchase 3 pumpers. Can be returned to General Funds are available from Bond Funds topurchase the pumpers' 271,986 A reimbursement of Matching Grant Funds due to be received by the City for two pieces of Rescue equipment already pur- chased 27,307 $299,293 OIAL Wom-Payroll TOTAL REDUCTIONS $610,102 | / y i�IIf��lifi�hll��ilYVlIIUIWYuhi�u��i.111 , 111 DEPARTMENT Communications Department 9,79D SUMMARY OF BUDGET REDUCTIONS RECOMMENDED COMMENDED BY DEPARTMENTS NON -PAYROLL REDUCTIONS PAYROLL REDUCTIONS 2 Communications Technician (vacant) 4 Communications Operator - • LAYOFF or TRANSFER $ 26,136 43.008 $ 69.144 Terminate Emergency Tele- phone Facility for 377-7777. Transfer to Fire Alarm Switchboard (no longer listed in phone book) $ 23,308 TOTAL REDUCTIONS $ 92,452 $555,194 432 822 SUMMARY OF BUDGET REDUCTIONS RECOMMENDED BY DEPARTMENTS DEPARTMENT '41/2/ PAYROLL REDUCTIONS NON -PAYROLL REDUCTIONS TOTAL REDUCTIONS City Incinerator is scheduled to close by January 31, 1977. All 103 positions assigned to the Incinerator will be abolished at that time. This will require the layoff or transfer of 41 employees within the Incinerator and the layoff of 36 Standby Waste Collectors. Adopted Budget Less: Anticipated cost to operator Incinerator 10/76 - 1/77. Additional costs after closing: 1. Garage costs for gasoline will increase due to hauling a greater distance $ 50,000 2. Disposal fees to dump at County facility 350,000 3. Basic costs at old Incinerator during phase -out 32 822 Savings ss: loss in Revenue - 988 016 $ 653,738 - 80 700 573,038 11 $555.194 432 822 I I I .1 111 1,1 III 1,11 1 11,11 SUMMARY OF BUDGET REDUCTIONS RECOMMENDED BY DEPARTMENTS vit PAYROLL REDUCTIONS NON -PAYROLL REDUCTIONS TOTAL REDUCTIONS 9%388 City Incinerator is scheduled to close by January 31. 1977. All 103 positions assigned to the Incinerator will be abolished at that time. This will require the layoff or transfer of 41 employees within the Incinerator and the layoff of 36 Standby Waste Collectors. Adopted Budget less: Anticipated cost to operator Incinerator 10/76 - 1/77. Additional costs after closing: 1. Garage costs for gasoline will increase due to hauling a greater distance $ 50,000 24 Disposal fees to dump at County facility 350,000 3. Basic costs at old Incinerator during phase -out 32 822 Savings Less: toss in Revenue let Savings - 988 016 $ 653,738 - 80 700 $ 573,038 I L. I DEPARTMENT Public Uor4 0.186 llh�l�lll�lllliN111 I i 111I o IIImou' i. """" SUMMARY OF BUDGET REDUCTIONS RECOMMENDED BY DEPARTMENTS NON -PAYROLL REDUCTIONS PAYROLL REDUCTIONS Department will hold vacant the following positions: Design Division 16,432 1 CE II - 8 mos.(retiree) $ Ins ection Eng. Tech. IV - 6 mos.(retiree) 10,644 Operations 1 Labor Foreman II - 7 mos.(ret.) 9,275 1 Laborer III - 4 mos. (retiree) 3,948 1 Laborer 1II - 6 mos. (retiree) 5,922 1 Laborer II - 3 mos. (retiree) 2,823 $ 49,044 Department plans to increase revenues earned by TOTAL REDUCTIONS $ 49,044 $141,142 Increased Revenue 141,142 Net Effect $190,186 I 11111 1,11, SUMMARY OF BUDGET REDUCTIONS RECOMMENDED BY DEPARTMENTS DLPRTMENT PAYROLL REDUCTIONS Parks and Recreation Tepartment $ 213.314 Parks Division Abolish vacantTositions 1 Parks Foreman 1 AEO II 1 Groundsman 2 Park Tender I 2 Laborer I Abolish new positions 6 taborer I NON -PAYROLL REDUCTIONS $ 13,716 12,862 12,444 Construction Supplies reduced 10,210 19,500 from $27,500 to $17,290 17.661 $15,000 50,400 Recreation Abolish vacant Tpsitions 7—Recreation Leader II 11,568 1 Recreation Leader II 10.857 1 Recreation Leader 1 10,752 1 Recreation Leader I 9,744 1 Recreation Leader I 8,400 1 Recreation Leader I (P.T.) 4,200 Golf Course Abolish vacant positions 2 Golf Course StartiF7P.T,) 6,000 $188,104 Horticultural Supplies reduced from $65,000 to $50,000 All reductions reflect a decrease in service. However, the department, through careful analysis and evaluation of all departmental functions and activities, plans to increase productivity and oechanizecperations wherever possible. fringe benefits are mot included in the above reductions. $25,210 TOTAL REDUCTIONS $213,314 1A.414411W,M DI PARTIIENT Bui 1 dixfg Department SUMMARY OF BUDGET REDUCTIONS RECOMMENDED BY DEPARTMENTS PAYROLL REDUCTIONS I Zoning inspector I (vacant) $ 12,444 1 Mechanical Inspector I (vacant) 13,716 1 Secretary 1I (vacant) 9,264 $ 35,424 ;Hold vacant 1 L•E I ,position --tfor two months 2,524 $- $7.948 r . • NON -PAYROLL REDUCTIONS Contractual Services $ 1,870 Motor Pool - delete two vehicles 4,118 Capital Outlay 2 Automobiles $6,000 1 Boat -Motor & Trailer 6,000 Miscellaneous office operational equipment 5,415 _ 17,415 $ 23,403 TOTAL REDUCTIONS S 61,351 I ll�diuuIIIIIICI�tl�'��'bi"� SUMMARY OF BUDGET REDUCTIONS RECOMMENDED BY DEPARTMENTS DEPARTMENT -*i PAYROLL REDUCTIONS NON -PAYROLL REDUCTIONS TOTAL REDUCTIONS Planning Department _ ;678 - fliminate Planning Intern $ 3,100 Increase Contractual Services $ 12,578 • $ 15,678 - -' - ,ipcsition effective 1/1/77 to Community Development from $87,652 to $100,230 4.1 11 14 0**W41441 DEPARTMENT — Planning 6 Zoning Administration S 4.7fl Planning 6 Zoning I1dutsorp. Boards `S'UMMARYCOF BUDGET REDUCTIONS RECOMMENDED BY DEPARTMENTS PAYROLL REDUCTIONS NON -PAYROLL REDUCTIONS TOTAL REDUCTIONS ��,Postage $ 1,000 S 1,000 SUMMARY OF BUDGET REDUCTIONS RECOMMENDED BY DEPARTMENTS NON -PAYROLL REDUCTIONS PAYROLL REDUCTIONS DEPARTMENT Dinner iKei Office Buildings $ 3,.880 Special sP,rogramsand Accounts 32 $ and Community TOTAL REDUCTIONS hlib fIII�YI MI I DEPARTMENT City Manager Law Management Services Finance Human 'Resources Police Fire Communications Sanitation Public llorks Parks Recreation Building Planning Dept. SUMMARY OF POSITIONS ABOLISHED BY DEPARTMENT POSITIONS ABOLISHED ,-IWODFFS VACANCIES 1 2 30 Fart -time 1 Part-time SAVINGS Part=time 3 115 13,306 33,177 26,240 50,453 31,044 596,477 191,524 69,144 573,038 (net) 49,044 188,104 37,948 EXPLANATION OF LAYOFFS IF APPLICABLE Admin. Ass't to City Manager None None None 1 Polygraph Examiner 1 Graphic Exhibits Aide 1 Polygraph Examiner 30 Senior Citizens, Part-time 2 Custodians 4 Communications Operators 36 Standby Laborers 41 Incinerator employees for layoff or transfer to vacant positions in other depts. None None None 3,100 1 Part-time Planning Intern $1,862,599 (Effective) (1-1-77) (Full Year) (1-1-77) (1-1-77) (1-1-77) (Full Year) (Full Year) (2-1-77) (2-1-77) -25- Ida I „ i,,, �6 I TOTAL ,GENERAL FUND % 73,222,572 Departments, Boards„ and 'Offices ,EUCPAL FUND Appropriation Amount TABLE OF BUDGET REDUCTIONS 1976-77 BUDGET 4 5 (6) (2) (3) Required Actual 414% Difference Excluded Applicable 411% Reduction (Under ) Items To Reductions Reduction 12/10/76 Over Mayor's Salary Officeof Mayor 94,008 & Allowance $ 7,500 $ 86,508 $ 93 3,3,893 o Board of Commissioners 113,045 Comm.Salaries 20,000 93,045 119,891 5,395 city Clerk 119,891 2,500 - - City Clerk Llections 2,500737,268 33177 Law 737,268 22957 - Planning -Zoning Advisory' B, oards 22,957 22,306. City Manager 495,695 495,69595,691 City' Manager -Office of -Comm.Aff. 136,491 136,491 6,14233,216 738,144 50,812 finance Services 2,890,666 Workmen's Comp. 1,761,500 1,129,166 23,481 Finance 621,810 Consent Decree 100,000 521,810 7,651 Cumin Resources - Civil Service 170,025902,854 Felice 20,549,420 Police Incentive 486,000 20,063,420 Fire 13,757,820 13,757,820,757,829 619,1029,02 Communications 1,993,309 _ 9 495,388 Sanitation 11,008,631 11,008,631,008,6395,88 Public Works 4,226,366 4,256,903 190,186 Parks and Recreation 4,256,903- 21,7531 - Golf Course Maintenance - 1,361879 61,285 lalning 1,43 ,049 87,652 348,394 15,678 .Planning 436,046 Comm. Develop. - 106,148 4,777 Planning and Zoning Admin. 106,148 3,880 Dinner 1;ey Office Buildings 190,770 Lights & Water 104,555 86,215 Special programs and Accounts and o 192 pan 8,464,308 728,472 32,781 Community !Programs ., $62,165,600 (3,893) (4,187) 5,395 -0- - -0- 33,177 -0- 1,345 1,345 22,306 -0- 6,142 -0- 35,133 1,917 50,453 (359) 31,044 7,563 (7,651) 913,260 10,406 619,102 -0- 92,452 2,752 573,038 77,650 190,186 -0- 191,561 -0- 21,753 -0- 61,351 66 15,678 -0- 1,000 (3,777) - (3,880) 36,661 3 ,880 $2,819,205 $2,901.,037 $81,832 1 .'-partents, Boar=ds, and tDftFlices :[ RAL I ',I'll) f fice of Mayor 7,oard of Com issioners a ;ty CIL rk i;ty Cl 'k Llections Low Planning -Zoning Advisory :Boards City Man.uter City , n.oier-Office =of ..Connr.rAfif �er:v i ees inanr.e nu .an Resources r;ivrl Service Police Fire Ccumurnications Sanitation Public Works Parks and Recreation - Golf Course Maintenance Building Planning Planning and Zoning Admin. Dinner Key Office Buildings Special Programs and Accounts and Community ;Programs TOTAL GENERAL RIND (1) ,Appro.pri ati on Amount $ 94,00E 113,045 119.891 2,500 737,268 22,957 495.695 136,491 738,144 2,1390;666 fi21, 810 170,025 20,549,420 13,757,820 1,993.309 11,008,631 •4,226,366 4,256,903 1,361,879 436,046 106.148 190,770 9.192,.780 73.222.572 TABLE OF BUDGET REDUCTIONS j UDGEt (2) (3) Excluded Applicable Items To Reduction Mayor's Salary & Allowance Comm.Salaries $ 7,500 20.000 2,500 22,957 Workmen's Comp. 1.761,500 Consent Decree 100,000 Police Incentive 486,000 Comm. Develop. Lights 8 Water 87,652 104,555 6.464.308 j1 1 056,972 $ 86,508 93,045 119,891 737,268 495,695 136,491 738,144 1,129,166 521,810 170,025 20,063,420 13,757,820 1,993,309 11,008,631 4,226,366 4,256,903 1,361,879 348,394 106,148 86,215 728,472 $62.165,600 (4) Required 51/2% Reduction Actual 415% Reduction 12/10/76 $ 4,758 $ 5,117 6,594 40,550 27,263 7,507 40,598 62,104 28,700 9,351 1,103,488 756,680 109,632 605,475 232,450 234,130 26,587 74,903 19,162 5,838 4,742 40,066 $3,445,695 5,395 33,177 1,345 22,306 6,142 35,133 50,453 31,044 913,260 619,102 92,452 573,038 190,186 191,561 21,753 61,351 15,678 1,000 36,661 $2,901,037 (6) Difference (Under ) Over $ (4,758) (5,117) (1,199) (7,373) 1.345 (1,365) (5,465) (11,651) 2,344 (9,351) (190,228) (137,578) (32,437) (42,264) (42,569) (4,834) (13,552) (3,484) (4,838) (4,742) (3,405) $(539,701) �i �l liii��iii'ililfrJdllIIiilWdYiddfuiniu�ual„a'.l'i 1„1 "'�I�V'Vuif EFFECTS.OF 41/2% BUDGET REDUCTIONS ON DEPARTMENT OF PUBLIC PROPERTIES DEPARTMENT Police Five Building f ublic ".Facilities atien GARAGE 12/14/76 WRB/nm PROPERTY ..:MAINTENANCE MOTOR POOL 24,000 $ - 6,894 14871 4,118 tre 11, CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM M: ;Howard V. Gary, Director Department of Management Services DATE suuECT: December 11, 1976 Comments on Long- and Short -Run Fiscal Problems for the City of Miami PEFFMENCEs: ENCLOSURES: TILE. !FISCAL PROBLEMS AS VIEWED FROM A BUDGET MANAGEMENT PERSPECTIVE. The Short -Run Outlook (FY 1976-77). 1. Each department has been required to reduce its budget by 41%. How- ever, 41/2% will not get the City of Miami out of the woods due to the following problems: (a) The uncertain status of the Bell Telephone franchise fee. Pres- ently, we have anticipated $1.5 million from Bell Telephone, which is an increase of 2% over previous years. However, we have no legal authorization to collect this revenue due to a recent referendum failure for same. ;(b) The uncertainty of the revenue that will be generated from vacant positions during FY 1976-77. We have anticipated $2 million as revenue to the General Fund for this purpose. (c) The critical fiscal situation of our pension fund. (d) The critical fiscal situation of our severance pa , yacc account. we have a few more $93,000 severance pay judgme bank- rupt that account. he long -Run Outlook (FY 1977-78 to FY 1980-81). increase in municipal resources. (a) Labor. Presently, labor represents approximately 82% (includes overtime, holiday and severance pay) of the General Fund budget. As a result of labor agreements the City has to locate approxi- mately $2.6 million for FY 1976-77 to provide a 31/2% salary increase. However, next year, the City will have to provide 51% salary increases which is compounded on the 31% awarded this year. Hence, the City will have to provide $4.2 million. Assuming everything else remains equal, if we continue an annual 5.5% salary increase through FY 1980-81, we will have to generate the following: -29- II 'Ill ill ll'dl IV616 no 11 (1) FY 1977-78 (2) FY 1978-79 (3) FY 1979-80 (4) FY 1980-81 Total for 4 years $ 4,148,045 4,376,356 - 4,616,888 - 4870,817 $18,012,106 lb) All Non -Personnel Cos%o sf the Geneoralel Fundsts budgetrencurrently repre- sent ely lb those costs rose approximately 7.8%. If non -personnel expen- ditures continue to increase at the same rate through FY 1980-81,, the City will have to generate the following: $ 1,021,310 1,100,972 1,186,848 1,279,422 (1) FY 1977-78 (2) FY 1978-79 (3) FY 1979-80 4) FY 1980-81 Total for 4 years $ 4,588,552 (c) Estimated increase in labor and non -personnel costs for FY 1977-78 through FY 1980-812,600,658. SUGGESTED PROCESS AND TASKS TO ACHIEVE 4;2% BUDGET REDUCTIONS. A. Manager reviews 4z' budget reductions as proposed by Department Heads. Begin: Monday, December 13, 1976 (12 noon - until ). End: Monday, December 13, 1976 Department Heads modify reductions per review with City Manager, if necessary, and submit same to Management Services. Begin: Tuesday, December 14, 1976 at 8:00 a.m. End: Tuesday, December 14, 1976 at 2:00 p.m. Management Services reviews modifications and prepares report for City Manager. Begin: Tuesday, December 14, 1976 at 2:00 p.m. End: Tuesday, December 14, 1976 Develop layoff process. The extent to which this is developed, if at. all, will depend upon City Manager's policy and strategy. Determine Civil Service procedures regarding layoffs. (a) Bumping rights (1) seniority (2) affirmative action mandates (3) implications of action on federal programs -30- .14111, II I Hiilllilllilll I �iiIII�I 11111 llllll� I II II II lillll II 11 loon it Ili 11, (b) Reemployment rights Begin: Tuesday, December 14, 1976 at 8:00 a.m. End: Tuesday, December 14, 1976 Based on Civil Service procedures regarding layoffs, identify employees by department, name, title, salary, and seniority. Begin: Dependent upon Manager's policy End: Dependent upon Manager's policy Determine bumping rights of employees to be laid off. Be sure the bumping process is followed to its fullest extent. Begin: Dependent upon Manager's policy End: Dependent upon Manager's policy Based on Civil Ser•.ice procedures regarding layoffs, schedule lay- off notices to ensure that the tenure of all employees (including those employees who are not scheduled to be laid off, but will eventually be laid off after the bumping proces has itsrs full course) to be laid off does not exceed the appropriations Begin: Dependent upon Manager's policy End: Dependent upon Manager's policy City Manager meets with City Commission to discuss 4;2% proposed reductions as modified by him. Begin: Thursday, December 16, 1976 End: Thursday, December 16, 1976 City Manager meets with Department Heads and, if he elects to, makes modifications, if any, to his proposed reductions per meeting with Commission. Departmental input required. Begin: Friday, December 17, 1976 End: Monday, December 20, 1976 Develop final budgets for FY 1976-77. .. Complete modifications to FY 1976-77 adopted budget. ;Print adopted budget. Begin: January 14, 1977 End: January 21, 1977 -31-