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Home My WebLink AboutR-76-1018"SUPPOM/E DOCU't:v1ENTS FOLLOW" - RESOLUTION NO, 76,101g -, A RESOLUTION ACCEPTING THE BID OP WACKENHUT CORPORATION FOR IURNISHING SECURITY PERSONNEL AND GUARD DOGS FOR ORANGE BOWL EVENTS, AS REQUIRED, ON A CONTRACT BASIS FOR ONE YEAR PROM DATE OF AWARD TO DEPARTMENT OF PUBLIC FACILITIES AT A PROPOSED COST OF $125,000; SUBJECT TO AVAILABILITY OF FUNDS THEREFOR IN THE 1976-77 ANNUAL APPROPRIATION ORDINANCE, AS ADOPTED; FURTHER AUTHORIZING THE CITY TO RENEW SAID CONTRACT EACH YEAR FOR TWO SUCCESSIVE YEARS, SUBJECT TO AVAILABILITY OF FUNDS; AND AUTHORIZING AND DIRECTING THE CITY MANAGER TO ISSUE PURCHASE ORDERS AS NEEDED. WHEREAS, pursuant to public notice, sealed bids were received August 23, 1976 for the furnishing of security Service at the Oranye Bowl tor the Department of Public Facilities; and WHEREAS, invitations were mailed to 7 potential sup 'liers and 5 bids were received; and WHEREAS, funds for this purchase are available in the 976-1977 Fiscal Year Budget; and WHEREAS, this service will be used by the Department f Public TFacilities for the purpose of securitk eIIRPX „D And I ITEM MO. WHEREAS, the City Manager and the Department of public Facilities recommend that the bid received from the Wackenhut Corporation at a proposed cost of $125,000 per year on a contract basis from the date of award, renewable for two successive years, based on availability of funds be accepted Ha.s the most advantageous bid to the City; NoW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF VCITY OF MIAMI, FLORIDA: Section 1. The August 23, 1976 bid of the Wackenhut Corporation for furnishing the Department of E:Public Facilities with security personnel and guard dogs for orange Bowl events, as required, for a period of one year from the date of award at a proposed total cost of $125,000, CITY COMMISSION MEETING OF NOV 1 1 1976 r • RESOLUTIUN MO. .... _• .............. ! li tdnti•aot basis, subject to availability of funds therefor b the 1976-77 annual appropriation ordinance, as adopted; renewable at the end of each year,at the option of the City, for two successive years, conditioned upon the availability of funds, is hereby accepted bused upon the following base prices: Officier Supervisor hog $ 6.00 per hour $ 6.00 per hour $25.00 per event Section 2, The City Manager is hereby authorized to the Purchasing Department to issue Purchase Orders, as PASSED AND ADOPTED this day of NOVFMRFR + MAURICE A. FFRRF PREPARED AND APPROVED }3Y: GEORGF P . KNOX, JR . City Attorney BID SECURITY 5 13 # 75=76442 it€IN .$.fb PROPOSAL FOR FURNISHING SECURITY PERSONNEL DATE BIDS RECEIVED AT THE ORANGE BOWL, Finance/Purchasing Depattment -Ext. 6380 BIDDER TYPE OF SECURITY AMOUNT FOR It— ACCOUNtING Fr USE Pinkerton's of Florida,Inc. Security Officer- - $3.90 7220 N.W. 36th St. -Suite 405 Security Supervisor- $4.10 Miami, Florida 33166 Security Dog - $1.00 Army Security 175 Fontainebleu Blvd. Miami, Fla., 33172 Security OfU.cex _ Security Supervisor - $5.50 Security Dog _ _$1.50 The Wackenhut Corp. 7140 N.W. 12th Street Miami, Florida 33126 Security Officer •• Security Supervisot - $6.00 Security Dog - 25.00 • r day Andy Frain Florida,Inc. Security Officer -$6.25 1000 Lincoln Road Mall Suite 220 Security Supervisor -$7.50 Miami Beach, Florida 33139 Security Dog -$7.50 Knight Security Systems 175 Fontainebeau Blvd. Miami, Florida 33172 Security Officer Security Supervisor -$7.00 Security Dog -$2.00 "SUP DOCI J MEN I. L Received the above described checks thisday of 19 FOR ACCOUNTING DIVISION �C1 L trs DEPTIDIV i,rlatic i'ttrcha: incj ' .. ACCOUNT CODE e • ',M.( -5 BID NO. 75 -76 -I42 DATE n/4/76 CITY OF MIAMI, FLORIDA REQUISITION FOR ADVERTISEMENT FOR BIDS PREPARED BY oven QUANTITY REPRESENT$ DEPARTMENT REQUIREMENTS FOR MONTHS CODE ITEM DESCRIPTION QUANTITY UNIT PartrE. AMT. BIDS TO BE SECURED FOR Dist Pro(.'or tl_ for furni 3 ii_kr Soourity Personnel at t l,. for. a period of timwu yt:az:, as ;per memorandum attac :. — . FOR `TNt b EPARTMENT OF: - " . g'� c r�••• l ubliV acilities . ADVERTISE ON 6 f l J7 t1 BIDS TO BE RECEIVED ON 049c ( '�� it 1 t a .�1, { }f1 S � 1 .;ii. i prol'oua L Buz' iuri .... ting Sascurit4 Pera.c)nnel at t to Jrange s ).,.L {' p { ? 3 � t �,,,,i'� � htxi k �•Y p I F 5\ ( ' - it(S y:R � 35 tid4 ` Yaws 11 yS {d�!`�z' - y 1 '*Fit`-•� St"`� q s5 t3'4 7 1 �fi5 vy i T 5f yh 1�2S � - - - - TOTAL 8/23/7G ESTIMATED COST: CONTRACTUAL: S INCIDENTAL : TOTAL l.J APPROVED BY t J • t - 1� DIRECTOR OF ISSUING DEPARTMENT SOURCE OF FUNDS :_ To be filled in by EXPENDITURE CONTROL: FUNDS AVAILABLE FOR PROJECT INVOLVED EXPENDITURE CONTROLLER PROJECT CODE AD CODE e i' l!. i ='i %c COPIES 7'0: Purchasing (Org.) — City Manager — City Clck —Expenditure Control — Issuing Department — Other Affected Department WHITE GREEN PINK CANARY BLUE GOLDENROD FORM NO. 1043 - REV. 74 Mytrtiastent tZ0. '15-76-142 &led bids will be received by the City Manager and City Clerk of. the City of Miami, Florida no later than lOtoo A.M.01clock August 23, 1976 for furnishing .security Personnel at the Orange Bowl on a contract basis in accordance with detailed specifications avail- able vpon request at the office of the Purchasing Agent, City Hall, Dinner Rey, 3500 Pan American Drive, Miami, telephone 579-6380. City of Miami, Florida P. W. Andrews City Manager "SUPPOM DOCUMEN FOLLOW' , . • 7 rno►4t Jo eph E► Graeeie City, Manager _PO .. R. L. e� ninga,VDirector ff Departn,4:►t of Public Ve.ci.1t±ea ern' Oh' MIAMI, FLORIOA INTMO F(CE MEMORANDUM bAiiro .October 7, 1575 PItti rur,eeriBid Evaluation: Orange Bowl Security Service. PtIPE 1CNtEei Copy of memo from me to @Nc .oeuRE8t A. L. Mullins: Same Subject, The enclosed memorandum is self-explanatory. As a follow -.up, T would 3 3.ke to advise you or the basis of our decision to recommend the third lowest bider: The Wackenhut Corporation. From the very beginning of this bid process, :it was decided by this Department that since the Police Department has been doing the Orange Bowl Security job for many years, they should play a large role in selection of their successor. For this reason, the bid specifications were sent to the • Police Department and Assistant Chief for Operations, Chief Klimkowski, personally reviewed and approved them. Then, after receipt of the five (5) bids, these were also reviewed by Chief Klimkowski, as well as by my Assistant Director, Mr. Roach, and myself. We jointly decided that, since the numbers involved (five) were not unwieldy, we would not rely solely on the written bid information submitted by the firms, but would interview each firm. These interviews were conducted by a committee of the three persons mentioned above, and the committee was in unanimous agreement that cost alone could not be the determining factor in our se.iectiori and that we would have to put extremely strong emphasis on the bidder's ability to provide regular full-time employees to do this job --- and not people recruited on a casual employment basis for each event as it occurred. There would, obviously, be too much turnover and questionable training involved in the use of other than regular full-time employees. We felt that we muf:t• iin \r(s r.onfi ci _ r,r c• that the people to be used for security at an event with 60,000 to 80,000 people in attendance would be well trained in crowd -control, communications, etc. Pir:,:erton's of Florida, Inc., the low bidder, is a subsidiary of Pinkerton's Inc., a national firm which has a fine reputation. The local firm, however, has no experience in handling large crowds During the interview process, the "SUPPONI, - DOCUMENTS FOLLOW" Page 1 of 2 • 35 t I1 Y OF MIAMI, FLORIDA INI R.OrricE MEMORANDUM fe► Joseph R, Grassie Cit . Manager ()1, i (.y.` vr R. L. ei aninga,VDirector Departr� nt of Public Faoi:lities Ffb 4 bA'i•R, •October 7, 197 ,uilncr. $id Evaluation: Orange Bowl Security Service. OtPtntNeEet eKCLc UREet Copy of memo from me to A. L. Mullins: Sage Subject, The enclosed memorandum is self -_explanatory. As a follow-up, T would like to advise you of the btu%1,I of our decision to recommend the third lowest bidder: The Wackenhut Corporation. From the very beginning of this bid process, it was decided by this Department that since the Police Department has been doing the Orange Bowl Security job for many years, they should play a large role in selection of their successor. For this reason, the bid specifications were sent to the • Police Department and Assistant Chief for Operations, Chief Klimkowski, personally reviewed and approved them. Then, after receipt of the five (5) bids, these were also reviewed by Chief Klimkowski, as well as by my Assistant Director, Mr. Roach, and myself. We jointly decided that, since the numbers involved (five) were not unwieldy, we would not rely solely on the written bid information submitted by the firms, but would interview each firm. These interviews were conducted by a committee of the three persons mentioned above, and the committee was in unanimous agreement that cost alone could not be the clet•ermining factor in our selection and that we would have to put extremely strong emphasis on the bidder's ability to provide regular full—time employees to do this job -- and not people recruited on a casual employment basis for each event as it occurred. There would, obviously, be too much turnover and questionable training involved in the use of other than regular full—time employees. We felt that. \;e must } nvt7c.c,r,fi d ncc. that the people to be used for security at an event with 60,000 to 80,000 people in attendance would be well trained in crowd —control, communications, etc. • Pin :erton's of Florida, Inc., the low bidder, is a subsidiary of P nkerton's Inc., a national firm which has a fine reputation. The local firm, however, has no experience In handling large crowd During the interview process, the "SUPPOR-i,, DOCUMENTS FOLLOW" Page 1 of 2 35 eeph Re Oraee ,e babes 7, 1976 p.ny representative stated that their staff is not auffioient this time to furnish the personnel required at the Orange Bowl. It is my opinion that Pinkerton's of Florida, Inc. cannot provide the numbers of employees of the type which we require, and that they therefore cannot satisfy the require- ments of this bid. The second low bidder, Army Security, was formed for the sole purpose of bidding this job, according to Ms. Marianne May. Ms. May is the wife of Michael May, President of Knight Security, who also submitted a bid. -She stated in the interview that she would use some of Knight Security personnel and would hire others on a part-time basis which would present the same problems mentioned in the previous paragraph. Also, ArmySecurity does not h&ve adequate in-house communications equipment as specified. Because of the above stated remarks, the Department of Public Facilities, with the concurrence of Chief Klimkowski and his staff, recommend the bid be a.war6ed to the company we feel ' is the lowest responsible bidder: The Wackenhut Corporation. Further, it may be significant to know that since we are presently required to pay City of Miami police officers approximately $12.00 per hour for each event held at the Orange Bowl, even the Wackenhut bid at $6.00 per hour will permit us approximately a 50% saving in event security costa. Page 2 of, 2 ".SUPPORTIVE L . • tit? OF MIAMI. FLORIDA INTER-OPPICE MEMORANbuM TO: FROM: Mt. 3osep:l R. Grassie City Manager / -i !'YLaI (;ii G. E. Supensky Director of Finance bAtt. September 22, 1976 PILE tecuest for Resolution and Award Of Bid: Orange BoW1 Security Service Pursuant to Public Notice, sealed bids were received August 23, 1976 for furnishing Security Personnel for Orange Bowl events on a contract basis for one year. from '.9; to of award for the De- partment of Public Facilities. Invitations were mailed to seven (7) potential suppliers and five bids were received as i ji1ows : • Bidder Officer Pinkerton's of F1a.,Inc. $3.90 Army Security 5.00 Wackenhut Corp. 6.00 Andy Frain Fla., Inc. 6.25 Knight Security 6.50 Super- visor $4.10 5.50 6.00 7.50 7.00 Dog $3 .00 1.50 25.00 per event 7.50 w/handler 2.00 Funds for this service arc available in the 1976-3.977 F:i sc:a3. Year Budget. Pinkerton's of Florida, Inc., the low bidder is not. recommended. This firm has no local experience in handling large crowds. It would be required to solicit part-time, untrained help to fill the majority of security positions. Army Security, the second low bidder is not recommended. A re- cently formed company with no experience and insufficient staff. The Wackenhut Corporation, the third low bidder is recommended. Wackenhut has adequate number of trained personnel to meet our re_::irements. They will guarantee that all personnel will be E_ - To Mr, Joseph R. Grassie City Manager pUbjedt: Request for ResOlUtiOA and AWard Of gid: Orahge BO41 SdCUrity Service September 22, 1976 properly trained in all phases of crowd control before being assigned to work Orange Bowl events. The company has excellent local references and enjoys a very satisfactory reputation. The higher rate of pay and benefits for Wackenhut employees obvious- ly will result in a higher caliber of employees and less turn over than the lower bidders who admittedly pay their employees less than Wackenhut. The contract will bc for d periou of one year from date of award, renewable for two successive years based on availability of funds. It is requested that the award be made and a resolution be pre- pared accepting the most advantageous bid as received from The Wackenhut Corporation for furnishing Security Service for the Orange Bowl on a contract basis for one year from date of award at an estimated total cost of $125,000.00. The Department of Public Facilities concurs with this recommendation. a