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HomeMy WebLinkAboutR-76-0981Rd/t°b io/20 S gOLtiTION A>RESOLUTION AUTHORIZING THE CITY MANAGER lb EXECUTE AN AGREEMENT WITH O'LEARY-SHAVER ANb ASSOCIATES, P.A., A PROFESSIONAL ASSOCI- ATION OF LANDSCAPE ARCHITECTS, TO PROVIDE PROFESSIONAL SERVICES FOR THE F:EDEVELOPMENT AND EXPANSION OF DIXIE COMMUNITY PARK, LOCATED AT 401 N.W. 12TH STREET, MIAMI, FLORIDA, WITH FUNDS THEREFOR IN THE AMOUNT OF $64,000 ALLOCATED FROM THE THE FIRST YEAR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS, WHEREAS, the voters of the City of Miami have approved, n an election on March 14, 1972, a Bond Issue in the amount of $39,890,000 for Parks and Recreational Facilities, which will provide $666,000 for the design and construction of im- provements to Dixie Community Park, located at 401 N.W. 12th Street, in the City of Miami, Florida; and WHEREAS, the City Commission by Resolution No. 75-240, dated March 12, 1975, approved the first year Community Develop- ment Block Grant application, including $75,000 for the design and development of a Cultural Arts Pavilion in Dixie Park, and this application was subsequently accepted by the United States Department of Housing and Urban Development; and WHEREAS, by amendment to the City/County Memorandum of Understanding for first year Community Development activities, Metropolitan Dade County will authorize payment of $50,000 to the City of Miami for the design and development of a Bus Plaza in Dixie Park; and "DOCL!MEN/. (..JtWLX ITEM N0. " WHEREAS, the City Commission, by Resolution No. dated July 31, 1975, authorized and directed the City Manager to advertise for and receive proposals from landscape architecture firms in Dade County for professional design services for Dixie Community Park and to subsequently appoint a competitive selection committee for the purpose of review, evaluation and ranking of "SUPPORTIVE DOCU,.iENTS FOLLOW" CITY COMMISSION MEETING OF OCT a d 1976 RESOLUTION REMARKS: . ed firms its term§ of their qualificatiofiS 'Lb ierf rfti ROeded serVides and to negotiate a contract With said firl t ) hd WHEREAS, a consultant has been selected in accordance With Florida Statutes, Section 287.055, the Consultant's COMA' etitive Negotiations Act; and WHEREAS, the firm of O'Leary -Shafer and Associates, P.A., professional association of landscape architects, with its designated sub -consultants, Ronald E. Frazier and Associates, P.A., Architect, and H. J. Ross Associates, Inc., Consulting Engineers, was judged to be most qualified among all applicants to undertake this project; and aforesaid firm of O'Leary -Shafer and Associ- WHEREAS, the ates, P.A., desires to perform professional services under the direction of and for the account of the City of Miami; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIA!I, FLORIDA: Section 1. The City Manager is hereby authorized to execute an agreement with O'Leary -Shafer and Associates, P.A., to provide professional services for the redevelopment and expansion of Dixie Community Park, located at 401 N.W. 12th Street, Miami, Florida, with funds therefor in the amount of $64,000 hereby allocated from the FIRST YEAR COMMUNITY DEVELOP- MENT BLOCK GRANT FUNDS. PASSED AND ADOPTED this 28TH day of OCTOBER , 1976. PREPARED AND APPROVED BY: Ro ert F. Clark Assistant City Attorney APP ED AS TO FORM AND Ce�rge F. ox, City Atto MAURICE A. IERRE 2 A M E N T.. it Agreement made this ..)11C, day of 22'62i'N.kt-,1976, by and between the of Miami, a municipal corporation of the State of Florida. hereinafter .fled "CtTY " and 0' Leary -Shafer & Associates, P. A. , 7221 SW 63rd Court, it►h MVMiartdi, Florida, hereinafter called "CONSULTANT" WtTNESSET14 WHEREAS, the voters of the City of Miarni have approved in art election on March 14, 1972, a Bond Issue in the amount of $39, 890, 00 for Parks and Recreational Facilities which includes $916, 000 for the expansion and redevelopment of Dixie Community Park, located at 401 NW 12th Street, and WHEREAS, the Miami City Commission by Resolution 75-240 dated March 12, 1975 approved the lst. Year Community Development Block Grant application including $75, 000 for the design and development of a Cultural Arts Pavilion in Dixie Park, and this application was subsequently accepted by the U.S. Depar.t:ner±t of Housing and Urban Development, and WHEREAS, by amendment to the City/County Memorandum. of Understanding for 1st. Year Community Development Activities dated Metropolitan Dade County authorized the payment of $50, 000 to the City of Iviiami for the desigr, and development of a Bus Plaza at the southwest corner of NWl4th Street and NW 3rd Avenue, and WHEREAS, the Miami City Commission by Resolution 75-742, dated July 31, authorirecl and directed the City ;vxa a.ger to advertise for and receive rop;,sal s from landscape architecture ffirn>; in ;Dade County for professional s for Di:ie cortmunity park; to subsequently appoint a carrlpe- C1?mr?l`tt4.'t) for tilt: ptirpo:i : , of ;►'4"v ltltlrn and ro.rrkht; d fir r s in terms of their qu.alificstlons to p4rfortt1 ne..eded services; contract with said firms, and seas selected in accordance ,l.t`', Cif'?l +'i.'LC.`.', 1;t: of atl.in.s Act, an iiel ,... ...t `r: 1. t' l�l�l: i � L.� I J FOLLOW" t tut .1-1 A % •t_EN reement Made this LItut clay of +1/ coop,_ 1976) by e.liet tiotweeII the of Miami, a municipal corporation of the State of "torida. hereinafter led "CITY" and O'Leary -Shafer & Associates, P, A., 7221 SW 6ircl Court, S lth Miami, Florida, hereinafter called "CONSULTANT" WITNESSETI-t THAT, WHEREAS, the voters of the City of Miami have approved in an eledtion on March 14, 1972, a Bond Issue in the amount of $39, 890, 00 for Parks and Recreational Facilities v.hich includes $916, 000 for the expansion and redevelopment of Dixie Community Park, located at 401 NW 12th.Street, WHEREAS, the Miami City Commission by Resolution 75-240 dated March 12, -1975 approved the 1st. Year Community Development B lock Grant application including $75, 000 for the design and development of a Cultural Arts Pavilion in Dixie Park, and this application was subsequently accepted by the U.S. Department of Housing and Urban Development, and :WHEREAS, by amendment to the City/County Memorandum of Understanding for 1st. Year Corranunity Development Activities dated Metropolitan Dade County authorized the payment of $50, 000 to the City. of Miami for the design and development of a Bus Plaza at the southwest corner of NW14 th Street and NW 3rd Avenue, and WHEREAS, the Miami City Commission by Resolution 7j ?42 dated July 31., 915, authorized and directed d the City M nag;. r`to advertise for and receive oposals from landscape architecture firms it-. Dade County for professional services for Pixie community park; to subsequently arpoirit a cornpe- 1:` fnr j.l'-e �.11A C ()::tt. 3 of i'i` :;ir,• ,', t'`.'.3lll .ttc'r' ?'•rI -.r �.nl�:::l. *s ire terms of their qualifications to perform needed scrvi.cf.; e a. contract. with said firma., a=id the CONSULTANT was selc'ct:d it accordance v,itit F1crid4 ,St tt.it,•:, [u,! r C1 ( 1'i it CCU M L.N FO L LO " Act, and W-JEREAS, t'ne firm of O`Lc:_-y `}`.1,:.fe: :3vcia' es, P, A, , a professional its designated s ��sl.�cogs tlltahts a§SOCia.tiOn of landscape architects, v�Itcl ialrt.T,n3oEid lttmald E Frazier and Associates, 13. A„ architect) e.tvJ Ross Associate. consulting engineers, Was it'd ea to be iriost qualified arro ig all applicants Undertake this PROJECT, and 14l4l REAS, the 'Miami City Commission h = 1,esolution , dated t thorized the City Manager and the City Clerk to enter into aft agreett ent With O'Leary -Shafer £; Associates, P.A., for professional services for the design and development of Dixie Community Park, NOW THEREFORE, the CITY and the CONSULTANT for the considerations hereinafter set forth agree and covenant, one unto the other, as follows: SECTION I - GENERAL The CONSULTANT shall perform the professional services as herein- after set forth; and The CITY shall pay the CONSULTANT for such professional and technical services as follows: a FLXED FEE of S64,000.00. SECTION II - DEFINITIONS CITY - is hereby defined as the City of Miami, Florida CITY MANAGER - is hereby defined as the City Manager of th City of Miami, Florida. CONSULTANT - is hereby defined as O'Leary -Shafer & Associates, P.A. COUNTY - is hereby- defined as Dade County, Florida. PROJECT - is hereby defined as the development of Dixie Community Park including recl.velc,pn. nt of existing facilities, d..evelopment of e newly expanded areas, develop:e. nt of a Cultural Arts Pavilion, a:el evelopntent of a bus plaza, The tr::ct..;re ithin the Pert; which is cur- leased tc) I —.c',:: County Libra ly excluded f:'•am the 0,1EC, -i , ,ccpt where exterior architectural treatrne t re necessary to unify t re,tion building!li'Qrary cortpleN. OJ.ECT ;OOiiDIN_ 'TOR . to be designated by the CITY 2`.1ANACE11, 4c P S.' is hereby left:led d as the 'prof' *Ronal. ;td tecls;}leaa.l service's fib"' 1i'•Tc""t/+I9-r'!t i rendered or pro id cl the CONS,L1L T ANT, i +.a i ID 0 ;Li M E ITS Y V 4 SECTION III - PROFESSIONAL SERVICES The CONSULTANT shall perform the following `IXED FEE = is hereby defined as the amount of money the CIT4x agrees to 156.y the CONSULTANT for his lstofessionat and technical setwices required to complete the \`,'ORK as further defined in SECTION 1II PROFESSIONAL SFP.VICES hereof. CONTRACT DOCUMENTS is hereby defined as the City of Miatnits Genera. Conditions, Standard Contract fors, and all necessary construction plans and specifications. DIRECT PERSONNEL EXPENSE is hereby defined as cost of salaries and those mandatory and customary benefits such as stationary, employee benefit insurance, sick leave, holidays, pensions, vacation and similar benefits. CONTRACTOR - is hereby defined as the individual, partnership, or corporation to which the CITY will award the contract to furnish materials, equipment, and labor for construction of the PROS `cjo,ORTNE DOCUMENTS QLQW" profer•siona enical services comprising the WORK and shall be fully responsible for all the professional and technical aspects thereof. The CONSULTANT shall devote its personal time and • attention to the CONSULTANT'S services to be furnished under this Agreement and shall coordinate and direct the perforrnance of all professional and technical services hereunder. The CONSULTANT shall make every effort to design the PROJECT within the amount of money b::dgeted by the CITY for this PROJECT. The total PROJECT developrnent cost including the fee for professional and tech- nical services, site development and building construction is $791 , 000. Inciud? n the total PROJECT development cost 1s $12-3,000 of Community Deve.loprnere: unds; $75, 000 of which Must be used:for 'design and development of a Culture! r.ts Pavilion, and $50, 000 of which ;Meet be used for design and development- of plaza and support lac 11 tic'., at the co nor of NW l^th Street and IN 3 rd .. .e CITV's review and approval of the ;`.'ORI's wi11 relat:: only to overall cor n- lance with general requirements of the ?ROJFCT ar.d whenever the terms ',Approval by the City" or "Acceptance by the City" or like terms are used in r_i } the relieve the CONSULTANT from a�:7 ��gr�CI3'11t .v, �i�7 :'ti �'�tJ��`�� �n1�� �:i no:2". � r.re sponObit ti �s ur +.:f +_'A, this. ,, r` Cement Ana -fr9m 4. stn. 2 4 asofiable stane'ard of professional :iL :' is a ' practices, Upon the full tution of this Agreement, fhCONSL L k.`, s shall perfofth VICAR t hdludrng tit limited to the following! ?NF.RAI.. Upon written notice to proceed from, CitrY IN ANACtR and after oomrnenci:- the WORK and for the duration of the WO?, the CONSULTANT shall Cooperate with CITY departments arid interested agencies as follows: The CONSULTANT shall review all inforrna.tiof supplied by the CITY per- taining to existing conditions, plans, and proposed projects for the Culmer area. The CONSULTANT shall make at least two, but not more than three, presentations before joint meetings of the Parks for People District V Task Force and the Culmer Community Development Target Area Task Force for the purpose of explaining the PROJECT and receiving the community's comments. At least one presentation shall take place prior to the development of schematic designs. These rneetings will be arranged by the CITY and a CITY representative will be in attendance. In addition, the CONSULTANT shall seek views and con-.1m.ents from user agencies and organizations including but not limited to Douglas Elementary School, -Dixie Park Library, Dixie Park recreation staff, St. John's Baptist Church, `Metropolitan Transit Agency, Cultural Advisory Council. of Overtown, Arts and Music Department of Dade Cour.'y, Libraries, and the City of Miarri -Cultural Expansion Program. The CITY •.%ill provide the CONSULTANT with the narne and telephone r.umber of all contact persons prior to commencement of the WORK. 'I"he CONSULTANT shall coorci.nate t ;r; tic consultant for Central s.:iarn_ Park to assure compatibility- of fa cili=i ncl design, and to explore lin' cO:'SU1 .. A' T sh,.11 the .`ij L. and t'.t existit U•._. �. requirements, and d' ''ss with ,the PROJECT COOBDI\:,1 analyze 1.rr � s < urpase, scope, program, schedu.Q 'd cost of the PROJECT. "SUPPORTIVE TS 1 the CONSULTANT and his associates shall participate in a dedication etretttony to be sponsored by the CITY at the completion Of the PROJECT. CHEMATIC DESIGN PHASE Upon written notice to proceed from the CITY MAINA6tR) arid after com- rnencing the 1.7ORK, the CONSULTANT shall develop schematic designs fest the PROJECT as follows: The WORK prepared for the Schematic Design Phase shall include but is not limited to: Preliminary site layout design including general use areas, location of structures, floor plans, landscaping, materials, pedestrian access arid circulation; and relationships to the surrounding area. including Douglas Elementary School, Athalie Range Park, Culrner CAA Center, Central Miami Park, and the planned Culmer Neighborhood Center; and other types of site amenities. Preliminary site utility design. ttQl Inv", • • rrTIVE `.EN TS F. ott; 6.0wo specifications including rnaterials and methods of construction-7 Preliminary cost estimate that identifies separately the cost of the Cultural Arts Pavilion and the Bus Plaza Area. Project schedule. chematic designs should include consideration for the following elemer± s nd those elements recommended by the agencies in Section LILA. 2 above: Combination football field and 90 foot regulation baseball diamond lighting, go z-,1 posts, backstop, dugout, wing fence and space for bleachers. Provision should be made for future construction of rc.-+.- rooms in this area including utilities stubbed out to unrestricted arsa futurconnection, If budget constraints do not pe.. r.it their - or e fate construction, r,amon-ible accvs,,E to restroom facilities in th recreation building is to be provided. modeling and potential expansion of the eNiPting r.ec4tion including all necessary repairs to the structure, air conditioning, ronlacement of glas with unbreakdable transp4rent and exterior architectural treatment, Plans should include space,--, foi" s many of the following us 9 allowable under space and budget constraints (items listed in order of priority): restrootns. Supervisor's office, large multi -purpose room, snack bag, day school. equipment storage, small multi=purpose room(s), pool table room, "V lounge. Renovation of the pool, office and bathhouse; repair or replacement of pool electrical systems; addition of a pool patio with open air shelter, a portable bulkhead for competitive swimming events (specifications to be supplied by CITY), and space for bleachers for swimming event spectators. Cultural Arts Pavilion including consideration of such elements as an amphitheater, stage, artist's workshop, and display areas. $us Plaza (corner of NW 14th Street and NW 3rd Avenue).including shelters with benches, pull off lanes, information kiosk, parking areas and lighting. Landscaping and irrigation Park furniture and graphics Lighted parl:ing areas Security lighting "S U ' J RTIVE DC.CL...'ENTS Fu L O W" Renovation of basketball courts, including upgraded lighting Replacement of tot lot Addition of picnic area 5 i- �111 schematic designs shall conform to any specific design criteria provid-d n writing by the PROJECT COORDINATOR. . After completing a preliminary analysis of the PROJECT requirements, t,._. CONSULTANT shall prepare at least one schematic design, along with a ost estimate, and individual cost estimates for each element listed in Section ,III. E3, 2 above, If the cost estimate totals more than the approved PROJECT development cost, the CITY shall prepare a prioritiHed list of Park elements, The COi\SU L'I / NT shall. then prepare one final Schematic esign. based upon the list of priorities or other direct 'es provided by thr: CITY. Within 30 calendar 4a.ys from sgbn lssj.or .of £tnat'$chemat c 'lode ?entb, 40, CT % ' ..'• :: C+NSULTANT i:i t: nit ;l, as to his at • In the event that the Schematic Design docun - • - bc revised, the time period for revisions and subsequent review will be des =land by the CITY MANAGER based - v: ithhoiding approval. 1113 upon the nature and extent of the nt cessary revisions, C. DESIGN DEVELOPMENT PHASE ilpon written au thorization to proceecl {r orn Ole PROJECT COORtbINATO1t attt1 based upon the approved Schematic Design, the CONSULTANT shall: consisting of plans, elevations Prepare Design Develop:,: ._-• Docur_ ,ants arid other drawings, and outline specifications, all in order to fix and 'illustrate the size and character of the entire PROJECT in its essentials i to location, kinds of material, type of structure, mechanical and electrical systems, identification and size of plant materials, design of furniture, play apparatus, graphics, and other special features, utilities locations, and such other work as may be required. Prepare an estimate of PROJECT construction cost broken down into major categories and separately identifying construction of the Cultural -•Arts Pavilion and Bus Plaza. Submit the Design Development Dccurnents and Estimate of PROJECT construction cost to the CITY, and make revisions as necessary to i.secure the approval of the CITY MANAGER. Following approval of the Design Development Documents by the CITY -:MANAGER, submit a scale model of the entire park site indicating volumes, shapes, use areas, and masses of plant materials, with little; or no detail. If reque::ted by the CITY MANAGER, present the model and other such drawings and information as d.eerne.d necessary by the PROJECT COORDINATOR to the City Comr:'1iseion; and revise the Design Develop, =Rent Documents and other docer t:.- is as directed by the City Commission VIthi. n 30 calendar days from submission_ of the completed Dc: si ;n .-+_• n or the iror?e1), the CITY shall eiopmcflt documents (with t'=�• i ••C� pti eview all documents and the CiTY 1'_ AN C:F, , shall notify the CONSUL4TA=' T 'vritP g as to his approval or reasons 1,7,r withholding approval. In lie event that the pesi2r1 DtV icpmert t'._,::,;-icnts must be revised, t'r:e period for revisions and tv;bseLlt;,ent r�v ew will. be designated by tho "SUPPORTIVE • DOCUMENTS FOLLOW" ITrY MANAGER based upon the nature and extent of the necessary revisions. The Design Development phase shall be considered complete upon the CITY I\-lAN'AGERIS written certification that ali documents are tii accord with City Commission directives. >C:)NTRACT DOCUMENTS PHASE Upon written authorization from the CtTSC 1 i A ► the C NSDLTANT shall: Prepare construction plans and specifications and other contract documents except for the General. Conditions and Standard Contract forms for the complete PROJECT. These will include but are not limited to such items as the working drawings and specifications adequately setting forth in detail, description of the construction to be done and also materials' workmanship, finishes and equipment required for all specialities such as architectural, structural, mechanical, electrical, service -connected equipment, site develop- ment, bidding information, and the Special Provision of the Con- struction Contract, Bid Proposal, and other Contract Documents. The Bid Proposal shall include a) the base bid: b) separate items for the Cultural Arts Pavilion, Bus Plaza, and balance of the PROJECT; and c) add alternates. Furnish the CITY MANAGER with revised estimates of the PROJECT construction cost, based on complete CONTRACT DOCUMENTS, and broken down in major categories; and advise the CITY MANAGER of any adjustments to previous estimate; of PROJECT construction cost which @suited from changes in scope, design requirements, market conditions. or otherwise; ee that all construction plans and spec'=lcations (working drawings specifications) bear the seal of a Florida registered professional hltect, lardscapv architect, and cnein,.er and that the names of tssionats responsit.l&: for major portions of each separate speciality WORK appear can the construction contract plans and specifications 'SUPPORTIVE DOCUMENTS ;� FOLLOW" t`t filly understood, however that the CC:•:S LTANT is in no way elie ed of any responsibility under the terms of this Agreement by irtue of any other professional who may associate with hire erforming the WORK; resent to the PROJECT COORDINATOR, five (5) codes of all CONTRACT DOCUMENTS for approval, and revise the CONTRAC`` DOCUMENTS, as required to secure the written approval of the CITY MANAGER; '511owing ,approval of the contract documents by the CITY MANAGER, conduct all necessary "dry -run" checks of the contract documents in connection with securing the approval of necessary permits from all local governmental authorities having jurisdiction over the PROJECT; and submit any required clranges in the CONTRACT DOCUMENTS o the PROJECT COORDINATOR for approval; After successful completion_ of the dry run check, transmit to the PROJECT COORDINATOR the completed master set of CONTRACT DOCUMENTS in reproducible form, including the Bid Proposal; Prepare any addenda, with accompanying drawing or other material as required, and submit original of each to the PROJECT COORDINATOR for approval and signature after which the PROJECT COORDINATOR will furnish a copy for each set of CONTRACT DOCUMENTS pTepared st the CITY in the bid evaluation process by revie.ving the bids, sst preparingan analytical report of the bids received, making recom- mendations endations to the CITY MANAGER regarding the award of the Constructicin Contract; and : eing available, if necessary, to make these recommendations to t:.e City Ccn.^=ission in person. scemble and furnishto tile CITY MANAGER data for publicity ses,. r (15) calenda' .dysbn'.is io;t of t o .CONTRACT DOCUM;. 117 G) liu CITY shall review l documents and the CITY M N. CER sl a :COI*:50,0A- i w r It his approval or rel.,.sons for withholding approva1:115.ln the event that the Contract documents Must be revised, the CITY MANAGER shall iltsighate the time. period for revisions and rubsequent review, liated upon the nature and extent of the necessary revisions. The Attract Documents Phase shall be considered complete on the day the CITY executes a contract for the construction of the PROJtCri but in no case later than. sixty (60) calendar days from the completion Of items I through 6 above. Commencing with the award of the Construction Contract and upon written authorization from the CITY MANAGER, and throughout construction the CONSULTANT shall oversee the construction work on behalf of the City of Miami with the following responsibilities: I. Make periodic visits to the site to familiarize himself with the pro- gress and quality of the work and to determine that the work is pro- ceeding in accordance wit'n the Contract Documents. On the basis of his on -site observations he shall endeavor to guard the CITY against defects and deficiencies in the v.-ork of the contractor. The CON- SULTANT shall not be required to make exhaustive or continuous on -site inspections to check the quality or quantity of the work. The CONSULTANT shall not be responsible for construction means, methods, techniques, sequences, or procedures, or for safety pre- cautions and programs in connection with the work, and he shall not be responsible for the contractor's failure to carry out the work in accordance with the contract documents. The CONSULTANT, as representative cf the CITY during the Con- struction Ph;-ase, shall adviie and consult with the CITY and all of the C1TY's instructions to the CONTRACTOR shall be issued through the SUPPORTIVE DOCUrVENITS FOLLOW" CONSTANT. The CONSULTANT .. ii serve as a liaison between the CONTRACTOR and the CITY and maintain relationship with the ONT12ACToR anti subcontractors on the job only through the 'CON,. TRACTORtS job superintendent; and ubmit weekly written progress reports to the PROJECT COORDINATOR. Make written recommendations for the CITY'S review and concurrence bf9 all matters involving a deviation from the CONTRACT DOCUMENTS, ittetuding such things as changes in material, equipment, or methods of construction, changes in plans, extra work orders, supplemental agreements, or any suggestions and modifications which may be submitted by the CONTRACTOR. The CONSULTANT shall not authorize any such deviation from the CONTRACT DOCUMENTS without prior written approval from the PROJECT CCORDINATOR; but the CITY'S review,v and concurrence shall not relieve the CONSULTANT of any esponsibilities under the terms of this Agreement; and Assist the CONTRACTOR to understand the intent of the CONTRACT DOCUMENTS and make all decisions in matters relating to the interpretation of the CONT.ZAC'T DOCU..:ENTS, including approval of shop drawings, samples, and other submissions of the CONTRACTOR when they do not involve a change in the. CONTRACT DOCUMENTS; and Furnish any additional details or information when required at the ob site for proper execution of the work; and Prepare requests for all testing necessary for the PROJECT including core borings, test pits, soils, mill and laboratory tests, inspections and reports required by the law or the CONTRACT DOCUMENTS and retain a copy of all test results for parrr:tnent CITY records. Endeavor ascertain that �.�1 to �t�� r�.. �: r� -1 c ,i �d by the CONTRACT DOCUMENTS actually conducted, approve all testing subject to the review of the !POJECT -COORDINATOR,; . t4 'SUPPORTIVE DOCUMENTS FOLLOW" 4 Chedk and approve the CONTRACTOR'S construction schedule; be alert to the completion date and to conditions which may cause t elay in completion, and advise the CITY when the PROJECT has been completed in accordance with the CONTRACT DOCUMENTS and that the PROJECT is ready for final inspection and accpetance; and After substantial completion, make a list of items for correction before final inspection, and check each item as it is corrected; and In the case of additions to, or renovations of an existing facility, Which must be maintained as an operational unit, notify the City ,Project Coordinator in writing of conditions on the job site %.vhich may have an effect on the CITY'S existing operation; and The CONSULTANT and the CONTRACTOR are expected to turn over to the CITY a • completed facility, however, the CITY shall have the right, subject to the CONSULTANT'S approval, to take possession of and use any completed or partially completed portion of the PROJECT, notwithstanding the fact that the time for completing the entire PROJECT or such portions may not have expired, _shall not be deemed an but such taking possession and use t t acceptance of any work not completed and it shall in no way relieve the CONSULTANT of any of his responsibilities under the terms of this Agreement. ? ' .--Maintain orderly files for (1) correspondence, (2) reports of job conferences, (3) shop hp drawings and (4) reproductions of original I CONTRACT DOCUMENTS including all addenda, change orders and additional drawIn gs issued subsequent to the award of the Contract. 4 pOfi request by the CITY PROJECT CO0D11`:ATOR, attend and ,repbttto t1C CITY On ail reu.ited confe t et -ices held at the job, • Site; and Mring the totse of the WORK. collect Guarantees, Certificates Attu maimena.nce operation IN.lanuals and Keying Schedule, and at the , a.teeptance of the PROJECT. assemble th'..s material and deliver it to the CITY PROJECT COORDINATOR; and -Review the construction CONTRACTOR'S requisition for payments) determine the amounts owing under the Construction Contract, and issue the CITY certification of payments under such amounts. The issuance of a Certificate for Payment shall constitute a representa... tion by the CONSULTANT to the CITY, based on the CONSULTANTts observations at the site as provided in SECTION III - Paragraph 1 and on the data comprising the application for payment, that the WORK has progressed to the point indicated; that the best of the CONSULTANT'S 'knowledge, information. and belief, the quality of the WORK is in accordance with the CONTRACT DOCUMENTS (subject to an evaluation of the WORK for conformance with the CONTRACT DOCUMENTS upon F ub s t a. nt ial completion, to the results of any subsequent tests required by the CONTRACT DOCUMENTS, to minor deviations from the CONTRACT DOCUMENTS correctable prior to completion, and to any specific qualifications stated in the Certificate for Payment); and that the CONTRACTOR is entitled to payment in the amount certified. By issuing a certificate for payment the CONSULTANT shall not be deemed to represent that he has reacle any examination to scertain how and for wht purpose the CONTRACTOR has usecV, money paid on account of the Contract sum and "SUPPORTIVE DOCUMENTS FOLLOW" • urhisli to the CITY Within thirty (30) days after completion the Construction Phase of the PROJECT the original. reproducible drawings of the Construction Contract plans) revised to include all changes or modifications to the design made during the Construction Phase; copies of all shop and working drawings, duly approved by the CONSULTANT and copies of all tests results. At the completion of construction of the PROJECT. deliver to the CITY written certification that to the knowledge., information, and belief, the PROJECT accordance with CITY approved construction plans d shal1 furnish su CITY approved change orders; an as may be required by laws and regulations applicable to the PROJECT. The Construction Phase shall be considered complete when the CONSULTANT has delivered aforesaid certificates, including "as -built plans" to the PROJECT COORDINATOR and he has accepted such certificates and the City Commission has accepted said P During all phases, CITY in all matter the right to design R OJECT. the CONSULTANT shall. CONSULTANT'S best has been constructed in and specifications and ch other writter certificates the CONSULTANT shall act as his own representative to the s pertaining to the PROJECT but the CONSULTANT shall have ate one additional person to act as the CONSULTANT'S representative in his absence. SECTION IV - CITY'S SERVICES AND RESPONSIBILITIES The CITY shall furnish the CONSULTANT services and information as follows: A. The CITY shall make available to the CONSULTANT for his review, existing CITY records, reports, ordinances, statistics, architectural and engineering cords and plans and rebated data applicable to the PROJECT. CITY agrees to supply a current survey or the site and will, If requested CONSULTANT and a1 pros ed by the Director of Public Works, supply boring, test pit:;, n lil, and I.,horato y tests, and any other testing "SUPPORTIVE DOCUMENTS FQI LOW" The CITY M.ANA( R will desianat►.; a P:' O_ :C ' J DiN TO ` to act as liaison be tween the CITY and the CONSULTANT, and so advise the CON,, SULITANT in writing prior to cemmencernent of the WORN':. The CITY shall supply all reproduction and bind:ng of the bidding aril ton&. � ts of the CONTRACT DOCUMENTS tnd loan all existing arid stf�uction sc. applicable City aerial photographs. So that work may proceed in an orderly and expeditious way, the CITY. 30 days of submission give written approval of the WOAtt shall within Y or written reasons for withholding approval. The CONSULTANT shall be entitled to reply upon the accuracy of servioesi information, survey and technical reports supplied by the CITY. The CITY shall receive and open bids within 60 calendar days from the time of completion of items 1 thru 6 of Section III-D CONTRACT DOCUMENTS pHA5E. The CITY sh all arrange all necessary meetings of the Parks for People and t Development Task Forces, includin? the proper notification of Communiy area residents. the CITY In cases of disagreement between the comr.'•U itY and the CITY, shall make a final determination and so notify the CON'SULTANT in writing. ECTION ti` - COMPENSATION FOR SERVICES rofessional and technical services as outlined in SECTION III - For P PROFESSIONAL L SERVICES, the CITY agrees to pay the CONSULTANT a FIXED FEE OF $ 64, 000. 00. Partial payments for fne WORK shall be made as follows; urdeX Twenty percent (20 ;',-) of the FIXED 4 EE .s.hen the W O1 K ECG I ON III 8-SCHEMA1IC DESIGN PHASE and appropriate items der SECTION III A -GENERAL are co::plctcd and accepted by the CITY. rteen percent (156) of the FIXED F EE when the WORK under aC'IIOi' C-DIII ES'GN DE Y:L01):' E "T PHASE is completed and cce:pted by the CITY. t, :,rcent (40`") of the FIXED FEE ',::^en the �'�Ih Ounder' Forp a'. 53aGTIO:s; IlI n-CON•Ii-'.t:CT I"3nc 6) Is completed aid accepted b proportion with the WORK done. Five perce• .(5`"-) of the FL:ED FEE v.h-r ;r) \ OF::-: under SECTION III D-CONTRACT DOCUMENTS PHASE (items 7 through 9) is cotriplcted and accepted by the CITY, Twenty percent (20r) of the FINED FEE When the WORK Under SECTION III E-CONSTRUCTION PHASE and SECTION In A. GENERAL is completed and accepted by the CITY, uritrg each Phase, monthly partial payments shall be made by the CITY t These partial payments shall not exceed the arnount owed the CONSULTANT on account of his fee for that phase. In the event that the total PROJECT development budget of $791, 000 is increased 'by the CITY at any time up to the approval of the final CONTRACT DOCUMENTS; the CITY shall compensate the CONSULTANT for the additional work required, by negotiation of a reasonable fee in addition to the FIXED FEE of $64, 000. 00 as set forth above. SECTION VI - SCHEDULE O1~' WORK The CONSULTANT agrees to execute the professional and technical services promptly and diligently and in strict co . ormance with this Agreement. It is understood and agreed by both parties that the following schedule for the WORK will be strictly followed by the CONSULTANT, except in cases of fire, hurricane, strike, war, flood or other such natural and man -Trade forces beyond the control of the CONSULTANT. The CONSULTANT agrees to commence WORK within ten (10) days of notice o proceed from the CITY MANAGER. The CONSULTANT will inform the CITY MANAGER in writing of the exact date that the CONSULTANT commenced WORK. The WORK under the appropriate tasks in SECTION III A -GENERAL and SECTION I1I B-SCHEMATIC DES C`; PIIASL_sha.11 be delivered to the CITS' ANAGER within 120 calendar days after the CONSULTANT commences WORK. Ihe WORK under SECTION III C-DEVELOPMENT DESIGN PHASE shall be d,;lverecl to the CITY MANAGER v.ithin 60 calendar days after the CON= SUL.,TANT has been given notice to bogin SECTION III C-DEVELOPMENT "SUPPORTIVE nocuMENTS r_\1A+1t The WORK ui 2r SECTION Jfl D-CONTRACT DOCUMENTS PHAS.>✓ hall be delivered to the CITY MANAGER within 90 days after the CITY 'MANAGER has given written authorization to begin SECTION Lti CONTRACT DOCUMENTS PHASE. The CONSULTANT has considered in his FIXED FEE cot'tstructioit inspection for an 8 month period of construction: The CITY agrees that rejectionf or approvdls fol. the CONSt will not be unreasonably withheld. SECTION VII - TERMINATION OF AGREEMENT The CITY retains the right to terminate this agreement at any time prior to completion of the WORK without penalty to the CITY. In that event, termination of this Agreement shall be in writing to the CONSULTANT and the CONSULTANT shall be paid for services rendered for each completed Phase of the WORK prior to termination in accordance with SECTION V-COMPENSATION FOR SERVICES. TANT to pry eed Lf, however, the termination of this Agreement occurs during an incomplete Phase of the WORK, then the CONSULTANT shall be paid at the rate of 2.75 x DIRECT PERSONNEL EXPENSE for those services for incomplete portions of the WORK. In no case, however, will the CITY pay the CONSULTANT a greater amount for an incomplete Phase of the WORK than would have been paid had the termination been made upon completion of this Phase of the WORK, nor shall any partial payment exceed the total amount of this Agreement. It is hereby understood by and between the CITY and CONSULTANT that any payment made in accordance with this section tothe CONSULTANT shall be made only if said CONSULTANT is not in default under the terms of this Agreement. If the CONSULTANT is in default under the terms of this Agree- ment, then tite CITY shall in no way be obligated and shall not pay to the CO_NSUr., ANT any sum whatsoever. In the event of termination, all documents, plans, models, etc, , as set forth in SECTION X - OWNERSHIP OF DOCUMENTS sh41 become the property of the CITY. :Y t ; • FOLLOW" The WORK uJr SECTION III D-CONTRACT DOCUMENTS PHASE Shall be delivered to the CITY MANAGER within 90 days after the 'LITY MANAGER has given written authorization to begin SECTION In s CONTRACT DOCUIvMENTS PHASE, The CONSULTANT has considered in his FLXED FEE construction inspection for an 8 month period of construction. he CITY agrees that rejectionF, or approvals foe the CONSULTANT to proeedd till not be unreasonably withheld. SECTION VII - TERMINATION OF AGREEMENT. The CITY retains the right to terminate this agreement at any time prior to completion of the WORK without penalty to the CITY. In that event, termination Of this Agreement shall be in writing to the CONSULTANT and the CONSULTANT shall be paid for services rendered for each completed Phase of the WORK prior to termination in accordance with SECTION V-COMPENSATION FOR SERVICES. ii however, the termination of this Agreement occurs during an incomplete Phase of the WORK, then the CONSULTANT shall be paid at the rate of 2.75 x DMECT PERSONNEL EXPENSE for those services for incomplete portions of the WORK. In no case, however, will the CITY pay the CONSULTANT a greater amount for an incomplete Phase of the WORK than would have been paid had the termination been made upon completion of this Phase of the WORK, nor shall any partial payment exceed the total amount of this Agreement. It is hereby understood by and between the CITY and CONSULTANT that any payment made in accordance with this section tothe CONSULTANT shall be made only if said CONSULTANT is not in default under the terms of this Agreement. If the CONSULTANT is in default under the terms of this Agree- rncnt, then the CITY shall in no way be obligated and shall not pay to the CONSULTANT any sum whatsoever. In the event of termination, all documents, plans, models, etc, , as set forth in SECTION X - OWNERSHIP iI OF DOCUMENTS shall become the property of the CITY, I 11) FOLLOW" 04.6 S1 CTIONVIII - CO..SULTAN_T'SSPECLALISTS Pot the purpose of this PROJECT, the CONSULTANT will enter i to an agreement 'vtth Ronald E. Frazier and Associates, 13, A. , and 14. S. Ross grid Associates, the, for specialized professional services. The CONSULTANT will be responsible for an the WORK of his own organization and of the consultants or associates. Nothing contained in this Agreement shall create any contractual relation between ariy of the specialists working for the CONSULTANT and the CITY. It shall be understood that the CONSULTANT in no way is relieved of any responsibility under the terms of this Aareernent by virtue of any other professional who may associate himself in performing the WORK. SECTION IX - EXTRA SERVICES The following professional services and WORK by the'`CONSULTANT shall riot be considered extra services but on the contrary shall be considered part of the WORK of the CONSULTANT. Revising the CONTRACT DOCUMENTS, to reduce the cost of construction of the PROJECT to an an-iount not in excess of 10% of the latest CITY approved cost estimate. The following professional services and WORK by the CONSULTANT shall be considered extra services: Making changes and/or additions to the CONTRACT DOCUMENTS when such changes and/or additions are inconsistent with approvals r instructions previously given or are not due to the CONSULTANT'S error, or when they are due to causes beyond the reasonable control of the CONSULTANT, provided the CONSULTANT submits in writing to the PROJECT COORDINATOR his interpretation of such changes or additions, their estimated co -A, and other pertinent information, and has iet return secured the PROJECT COORDINATOR'S approval writing of .such changes or additions as extra services. ..z professional services in connection with construction that more than 20 days beyond the anticipated construction period rr onths, unless the d•:slay is due to causes within the $42nT J c control of the CONSULTANT, " u 'FIVE CJC(U/\4FfvT S Providing p. essional services made nece.?r ry by the default of the CONTRACTOR(S) beyond the control f the CONSULTANT. Pair redesigning the PROJECT by reason of costs exceeding the tstimate by ten (10) percent when the CITY has not received and pened bids w•itHn sixty (60) days as set forth in Section tV above, l'or attending public meetings other thah those specified iti this Cunt! et. The CONSULTANT shall be compensated for Extra Services which are approved in advance by the CITY MANAGER as follows: For Extra Services performed by the CONSULTANT, 2.75 times DIRECT PERSONNEL EXPENSE of all technical and professional personnel performing such Extra Services. SECTION X - OWNERSHIP OF DOCUMENTS All tracings, plans, drawings, specifications, field books, survey information, rnaps, contract documents, reports and other data developed as a result of this Agreerent shall become the property of the CITY without restriction or limi- tation on their use, except that the CITY shall not reuse any part of this ir_forma- tion or drawings for any oth.2.r project at a future date without the written consent and fair compensation of the CONSULTANT. It is further stipulated that all information developed as a part of this PROJECT shall nut be used by the CONSULTANT without written consent of the CITY, except and in connection with services under this Agreement. It is further understood by and between the parties that any information, reaps, contract documents, reports, tracings, plans, drawings, specifications, books or any other matter whatsoever which is given by the CITY to the CO NSULT'A\T pursuant to this Agreement shall at all times remain the property of the CITY and shall not be used by the CON- SULTANT for any other purpose whatsoever the written consent of the CITY. SECTION XI -. AWARD OF AGREEMENT "SUPPORTIV DOCUMENTS F;;LLOW Tn.e CONSULTANT .warrants that lie has nut employed or retained any company or persons other than a bona fide employee working solely for the CONSULTANT is sub=consultants to solicit or sccur4: this ygre�mc:nt and that he has not paid or agreed to pay any person, company, corporation, individu 1 or firm other than a i �fi� fide employee �,�orr�ikrk g for the CONSULTANT or his sub -consultants, any -- ercenta e, brokeragr_ fee, gifts or any other considetatiort> fee) to�lission, p Contingent upon or resulting from the award or fnahiiig of this Agreement, The CONSULTANT also war ra nts that to the best of his knowledge and belief rio ,connrnissioner, mayor, or other officer or employee of the City is interested the profits or indirectly, in or emoluments of this Agreement or the job, work or services for the CITY in connection with the contract or construction of 'this PROJECT. A during the period of this Agreement the The CONSULTANT shall not eciga g -al or technical personnel who has been at any time ;eri�ices of any profession during the period of this Agreement in the employ of the CITY. This does not of the CITY. The CONSULTANT is aware of the ply to retired employees Chapter 2, Code conflict of interest laws of the City of Miami (Miami City and • Dade County, Florida (Dade County Code, Section 2-11.1 ) Article 1) and ' shall fully comply in all respects with the terms of said laws. agrees that he 5EC"r10\ XIl - EXTENT OF AGREEMENT Agreement represents the entire and integrated .Agreement between the This ? representations • Y and the CONSULTANT and supersedes all prior negotiations, CI T h er written or oral. This Agreement may be amended only by or Agreements, either nt signed by both the CITY and the CONSULTANT. written instrume SECTION XIII - The CONSULT; or sublet, assi;;n or ate CITY. vritno Ta the �s: ritt�:.��1 consent of e;.: cUtors, legal representatives, SUCCESSORS ...!::tile ASSIGNS ;.a assignment or transfer of this Agreement,: transfer nsfer part of the WORK under this Agreement. This Agreement shall be binding upon i;e parties hereto, their 51-1CeeSEO S and PP0RT1" E. C0C k.jM a AUDIT Ile,��,.►. T;h� �17Y reserves the right to audit file records of the CONSULTANT any rn ',t add for a period of orle time luring the prosecution of, this -41 payment • $ECTIQN - INSURANCE AND INDEt.:":NiFICATION The CONSULTANT shall not commence work on this A gteetttent until be hat Obtained all inc;urance required under this Section and such insurance has bee; approved by the C1T Y+ The CONSULTANT shall. indetnnify and save the CITY harmless from any and all claims, liability, losses and causes of actions which may arise out of the CONSULTANT'S'performance of duties as set forth in this Agreement and shall pay all claims and losses of any nature whatsoever in connection therewith and shall defend all suits, in the name of the CITY when applicable, and shall pay all costs and judgments which may issue thereon. The CONSULTANT shall maintain during the term of this Agreement the following insurance: A. professional Liability Lnsurance in amounts not less than $500,000 covering all liability arising out of the terms of this Agreement. Such policies are identified and attached hereto as Exhibit A to this Agreement, and are accepted as complying with this paragraph. The insurance coverage required shall include those classifications, as listed standard liability insurance manuals which rnost nearly reflect the operations of the CONSULTANT. All insurance policies shall be issued by companies authorized to do business under the laws of the State of Florida. The CONSULTANT shall furnish certificat es of insurance to the CITY prior to the commencement of operations, which certificates shall clearly indicate that the CONSULTANT has obtained insurance in the type,amount and classifications as required for strict compliance with this Se ctio:n and that no material change or cancellation of the insurance shall be effectiv : tij: ithe.lt th`.rt i30 dr prior written notices to the CITY. Compliance with foregoing Lquire lents DOCUMENTS shall not "r ►_! L "'3' C' NS ULTANT of his liability and obligations uncle this Section or under any other portion of this Agreement, Notwithstanding the provision of Section XV of this Agreement, the CONSL,.aT.'1N'I. r1:::;11, not be liable for ar;It damages :rising out of any third party not employed by the CONSULT ; `T but only for damages arising out of any r Tr .2 r. C "' N' �' I - BIGt! OF DECISIONS .� 1 ION ; Ali services small be performed by the CONSULTANT to the satisfaction of the err? MANAGER, vho shall decide all questions, difficulties and disputes of whatever nature which may arise under or by reason of this Agreement, the prosecution and fulfillment of the services hereunder, and the character, quality, arriount, and value thereof, and the decision of the CITY MANAGER upon all claims, questions of fact, and disputes shall be conclusive and binding upon the parties thereto, unless such determination is clearly arbitrary or unreasonable. In the event that the CONSULTANT wishes to contest the judgement of the CITY MANAGER, the following procedure for arbitration shall apply: All claims, disputes and other matters in question between the parties to this Agreement, arising out of, or relating to this Agreement or the breach thereof, shall be decided by arbitration in accordance with the Construction Industry Arbitration Rules of the American Arbitration Association then obtaining unless the parties mutually agree otherwise. No arbitration, arising out of, or relating to this Agreement, shall include, by consolidation, joinder or in any other rnanner, any additional party not a party to this Agreement except by written consent containing a specific reference to this Agreement and signed by all the parties hereto. Any consent to arbitration involving an additional party or parties shall not constitute consent to arbitration of any dispute not described therein or with any partynot named or described therein. This Agreement to arbitrate and any agreernent to arbitrate ;with an additional party or parties duly consented to by the parties hereto shall be specficially enforceable under the prevailing arbitration law. Notice of the demand for arbitration shall be filed in v;riting with the other party to this Agreement and with the American Arbitration Association. Tl-}e dc;rn«r:d s::all be made vitici , ;.; rcasopble time after tlic claim, dispute other matter in question has -risen. In no event shall the demand for z:rb tr .tior, ba made after the date v,hen inatituttion of legal or equitable proceedin ss based on such claim, dispute or other matter in question would be barred by the applicable statute: of iinlitat Q115* "SUPPORTIVE DOCUMENTS FOLLOW" �.. The award rcr_d*td by the arbitrators shall be frAlal, and judgment may Abe entered upon it in accordance with applicable law in any court having ,jtititdietion thereof SECTION XVII - ION-DISCGRWII 4SATIO The CONSULTANT NSULTANT agrees that there shall be no discrimination as to face, creed or national origin, in regard to the CONSULTANTiS obligatit rit Color > work and services performed under the terms of this Agreement. � SECTION XVI1I CONSTRUCTION OF ACREE,.IE:`T Jreement shall be construed and enforced All parties hereto agree that this Aa a ccordir.g to the laws, statutes and case law of the State of Florida. IN WITNESS WHEREOF, the parties hereto have, through their proper corporate officials, executed this Agreement, the day and year first above set forth: Attest.. it Attest City Clerk APPROVED AS TO CONTENT rector,'. 'ia n ng.Depuutment THE CITY OF '.ILAMiI (a municipal corporation of ':the State of Florida) (Seal) City Manager ;ty Attorney "SUPPORTIVE DOCUMENTS FOLLOW' I FM; 1 Ktik t,By Ctiktirki That '0140 Wort ffid personally appdared respectively) of day anci ari association under the laws of the State of „ to tne knot.Vri to be the persons who signed the foregoing instruments as such officers and severally acknowledged the execution thereof to be eneir free act arid deed as such officers for the uses and purposes therein mentioned and that they affixed thereto the official seal of said a.ssociation. and that the said strueflt s instrumentthe act and deed of said association. WITNESS my hand and official seal at arid State of the day arid year if"). the County of last aforesaid. • 1 - ` # CITY MfAMI, VLOADJA Aa B;IiDA \T r ttifying complia.rrce ith Section 4 (c) of e Charter of the City of Miami) Before me, the undersigned authority, authorized to administer Maths and take acknowledgements, personally appeared , who after being first duly sworn upon oath, deposes and says that to the best of his knowledge and belief ro Commissioner, Mayor or other Officer or employee of THE CITY OF MIAMI, FLORIDA, is interested, directly or indirectly, in the profits or emoluments of the contract, job, work or service for THE CITY OF MLAMI in connection with this agreement, SWORN AND SUBSCRIBED TO BEFORE ME this , 1976. Public, State of Florida at Large :,corm fission Expires; PPORT1VE 1VE CUMENTS ttATt pl` FLO:IDA i ,.COUNTY C7r lbADEt Iy, ark bfficet` attt'iotite' th lake t1i i s- Clay of _ .. berBre the JOS'EPIi R, GIASSI E and I2ALP11 G. (j GIE, known to me to be the respectfully, of THE CITY OF M1AMI, a and under the laws of the State of Florida, and known and they severally and voluntary act and deed City Matlaszer and the City Clerk, TnUtticipal corporation in to the to be the persons who executed the foregoing instrument, a.knowledged the execution thereof to be their free personally appeared c officers, for the uses and purposes therein expressed, and that they as such affixed thereto the official seal of the said municipal corporation, all by and uthorit of law and of the City Commission, and that the said instru�- with the a Y tr_ent is the free and formal act of said municipal corporation. 1E55 my hand and official seal in said county and state the day an year last aforesaid. Notary Public Commission Expires: teph LOtattid ity Manager LI ° tip - t C MTV tO h Assistant city Manager t-..trf O MIAVI FLC iNTF2r1•OFF-.10E MEMORANDUM tiAtt OCT g1 176 tutlitdt Consultant SetVides COntfaet 0 Dixie Park tttPeFIESICES ENcLosunts The Departments of Planning, Parks and Recreation and Public Properties, recommend adoption of the attached resolution, authorizing the City Manager td execute an agreement with O'Leary -Shafer and Associates, P.A., to provide professional consult- ant services for Dixie Park and authorizing payment of a fixed fee of $64,000 for these services. On$Ultant Selection Process As directed by City Commission Resolution 475-742, local landscape architettUral firms were invited to submit letters of interest for providing professional design Services for thc expansion and redvelopment of Dixie Park. The eight qualified firms which submitted letters of interest were evaluated by a Competitive Selec- tion Co::mittee composed fo Mr. George J. Acton, Jr., nr. Al Howard, and Mr. Ed Cox, 'in accordance with procedures and criteria set forth by the Florida Consultant's Competitive Negotiation Act of 1973. The firm judgc..? to be most qualified to per- form the services required by this project was O'Leary-ShafEx and Associates, P.A., alon3 with its designated sub -consultants, Ronald E. Frazier and Associates(archi- tects) and H. J. Ross and Associates, Inc. (engineers). Contract Negotiation Process City Commission Resolution 475-742 also authorized the administration to negotiate a contract with the selected firm. Mr. Acton, Mr. Howard, and Mr. Cox formed the Contract Negotiation Committee. Budget (includes construction, professional fees, miscellaneous Parks for People Ponds - general park improvements Community Development - Cultural Arts Pavilion Dade County Community Development - bus plaza expenses) $606,000 $ 75,000 $ 50,000 $71,000 • 'OCT 21137 drataie ► pity Mariagdf CdhSUYtant Services and Fee City Commission Resolution #75-742 authoti2ed the adtit%istration to negotiate a Contract with the top ranked firm, Mr, Acton, Mt, Howard and Mr. Cox forted the hegotiati.ng committee. The proposed fee of $64,000 includes a citizens parts@ice pation element, schematic designs, design development drawings, contract documents, and construction inspection.