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Home My WebLink About23067AGREEMENT INFORMATION AGREEMENT NUMBER 23067 NAME/TYPE OF AGREEMENT US DEPARTMENT OF HOMELAND SECURITY DESCRIPTION USAR READINESS COOPERATIVE GRANT AGREEMENT/USAR PROGRAM DIRECTIVE 2019-006/FILE ID: 7191/R-20-0068/MATTER ID: 20-351/#70 EFFECTIVE DATE ATTESTED BY TODD B. HANNON ATTESTED DATE 3/24/2020 DATE RECEIVED FROM ISSUING DEPT. 3/27/2020 NOTE CITY OF MIAMI DOCUMENT ROUTING FORM t ^5O LQ G ORIGINATING DEPARYMENT: Fire -Rescue _ Sin'°JMiami DEPT. CONTACT PERSON: Maria T. Martinez EXT. 1672 NAME OF OTHER CONTACTUAL PARTY/ENTITY: "Accept - Supplemental= Fund ng -8 2020 R Department of Homeland Security - Federal Emergency Management Agency ("FEMAp,',��.)��"f�i�' hhe , -LE+yattgrrs fce FY 2018 Cooperative Agreement for the FL USAR Task Force 2 (Matter Id. 20-35 t) .. IS THIS AGREEMENT A RESULT OF A COMPETITIVE PROCUREMENT PROCESS? ❑ NIIES &NO c-, TOTAL CONTRACT AMOUNT: $ FUNDING INVOLVED? ❑ YES X NO TYPE OF AGREEMENT: j ❑ MANAGEMENT AGREEMENT ❑ PUBLIC WORKS AGREEMENT' ❑ PROFESSIONAL SERVICES AGREEMENT ❑ MAINTENANCE AGREEMENT X GRANT AGREEMENT ❑ INTER -LOCAL AGREEMENT ❑ EXPERT CONSULTANT AGREEMENT ❑ LEASE AGREEMENT ❑ LICENSE AGREEMENT ❑ PURCHASE OR SALE AGREEMENT OTHER: (PLEASE SPECIFY) PURPOSE OF ITEM (BRIEF SUMMARY): To establish a special revenue project for UASI FY 2018 and MOA's. COMMISSION APPROVAL DATE: 3/12/2020 FILE ID: 7191 ENACTMENT NO.: R-20-0068 IF THIS DOES NOT REQUIRE COMMISSION APPROVAL, PLEASE EXPLAIN: I,ks��'.8,�'SY �:}I:-.�C--•'}1£,"�i ii.�.7'�. ...t";�: e. ..,," ',, ' ROUTING��:INFORMATION 4 Date PLEASE PRINT AND SIGN APPROVAL BY DEPARTMENTAL DIRECTOR 3�(3�2 o PRINT: �� ce,,i,j�� SIGNATURE: SUBMITTED TO RISK MANAGEMENT 3/�,41,f P # fr 6. e 4 et.S SIGNATURE: SUBMITTED TO CITY ATTORNEY f / l/,)'10 / PRINT: VICTORI EZ Cyee, Wys \ SIGNA URE: Oi ac --.-4t- ,� . APPROVAL BY ASSISTANT CITY MANAGER PRINT: '' SIGNATURE: RECEIVED BY CITY MANAGER 3 1 A 60 PRINT: ART NORIEGA SIGNATURE: 1) ONEORIGINAL:TQ'-C,IT(CLERK 2) ONE_.'COPY: TO CITY. ATTORNEY'$ GFFICE, 3) REIVIAINING.ORIG_ _I,NAL(S) TO ORIGINATIN G DEPARTMENT PRINT: SIGNATURE: PRINT: SIGNATURE: PRINT: SIGNATURE: PLEASE ATTACH THIS ROUTING FORM TO ALL DOCUMENTS THAT REQUIRE EXECUTION BY THE CITY MANAGER CITY OF MIAMI OFFICE OF THE CITY ATTORNEY MEMORANDUM TO: Maria Martinez, Administrative Assistant I Department of Fire Rescue FROM: George K. Wysong, III, Division Chief for General Government DATE: March 17, 2020 RE: FY 2018 Supplemental Funding - Department of Homeland Security - FEMA - USAR - Readiness Cooperative Agreement Matter ID No.: 20-351 Enclosed please find the captioned agreement which has been approved by the City Attorney as to form and correctness. Once this agreement has been fully executed please file one original agreement with the City Clerk as the official record, please keep one original agreement as your Department record, and please e-mail a copy of the fully executed agreement to my assistant at Aida.Garcia@miami-police.org. We will be closing our file on this matter unless additional services are requested. If you have further questions, please feel free to contact me at 305-416-1800. Enclosure(s) WHEN RETURNING THIS CONTRACT TO THIS OFFICE FOR FURTHER REVIEW, PLEASE IDENTIFY AS 20-351 1309104 .I w\lfwf City of Miami 4.G'i* IBtI11 111111 9 Office of the City Attorney Legal Services Request ti �.I -I CO I....; To: Office of the City Attorney Date:3/13/2020 cp ,.. ; "; From: Maria T. Martinez Fire -Rescue Contact Person Requesting Client Administrative Assistant I 305-416-1672 Telephone Title Legal Service Requested: Please Sign: "Accept — Supplemental Funding — Department of Homeland Security — FEMA for the FY 2018 Cooperative Agreement (Matter Id. 20-351) Please sign the aforementioned. For Legal Services requesting an opinion from the Office of the City Attorney: X Issue opinion in writing. ❑ Publish opinion after issuance. Authorized by: Date response requested by: BELOW PORTION TO BE COMPLETED BY THE OFFICE OF THE CITY ATTORNEY Assigned Attorney: Date: File No. Approved by: Ultimate Client: Comments: D / R Date: Type: Matrix: Category: Copy returned to Requesting Client Copy to Ultimate Client rev. 04/14/2017 AGENDA ITEM SUMMARY FORM File ID: #7191 Date: 02/13/2020 Commission Meeting Date: 03/12/2020 Requesting Department: Department of Fire - Rescue Sponsored By: District Impacted: All Type: Resolution Subject: Accept Supplemental Funding - Florida Urban Search and Rescue Task Force Purpose of Item: A Resolution of the Miami City Commission authorizing the City Manager to accept supplemental funding, in the amount of $83,833.00, from the Department of Homeland Security, Federal Emergency Management Agency ("FEMA"), for the FY 2018 Cooperative Agreement for the Florida Urban Search and Rescue ("USAR") Task Force, thereby increasing Special Revenue Project "FY 2018 — Department of Homeland Security — Federal Emergency Management Agency ("FEMA") - Urban Search and Rescue ("USAR") Readiness Cooperative Agreement" from $1,273,990.00, previously awarded under Resolution 18-0483, to $1,357,823.00. Background of Item: The Department of Homeland Security has annually awarded a grant to the South Florida Urban Search and Rescue ("USAR") Task Force 2, for the continued operation of the City's USAR Program. Said grant award for Fiscal Year 2018 is in an amount not to exceed $1,273,990.00, commencing September 1st, 2018 thru August 31st, 2021. At this time, FEMA is appropriating supplemental funding in the amount of $83,833.00 thereby increasing the existing special revenue project and appropriate funds in an amount not to exceed $83,833.00, therein for said fiscal year. Budget Impact Analysis Item has NO budget impact Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: $83,833.00 Special Revenue Account No: 11000.189000.431000.0000.00000 Department of Fire -Rescue Department of Fire -Rescue Office of Management and Budget Office of Management and Budget City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney Office of the City Attorney City Commission Reviewed By Johnny Duran Eloy Garcia Pedro Lacret Christopher M Rose Denise Lee Arthur Noriega V Valentin J Alvarez George Wysong Barnaby L. Min Victoria Mendez Maricarmen Lopez Fire Budget Review Fire Chief Review Budget Analyst Review Budget Review City Manager Review City Manager Review Legislative Division Review ACA Review Deputy City Attorney Review Approved Form and Correctness Meeting Completed Completed Completed Completed Skipped Completed Completed Completed Completed Completed Completed 02/24/2020 10:49 AM 02/24/2020 1:51 PM 02/26/2020 3:26 PM 02/26/2020 3:53 PM 02/26/2020 2:56 PM 02/27/2020 1:13 PM 02/27/2020 1:19 PM 03/03/2020 6:16 PM 03/03/2020 6:40 PM 03/03/2020 7:54 PM 03/12/2020 9:00 AM City of Miami Legislation Resolution Enactment Number: R-20-0068 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 7191 Final Action Date:3/12/2020 A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE CITY MANAGER TO ACCEPT SUPPLEMENTAL FUNDING IN THE AMOUNT OF $83,833.00 FROM THE DEPARTMENT OF HOMELAND SECURITY, FEDERAL EMERGENCY MANAGEMENT AGENCY ("FEMA") FOR THE "FISCAL YEAR 2018 — COOPERATIVE AGREEMENT FOR THE FLORIDA URBAN SEARCH AND RESCUE ('USAR') TASK FORCE," THEREBY INCREASING THE SPECIAL REVENUE PROJECT "FY 2018 — DEPARTMENT OF HOMELAND SECURITY — FEDERAL EMERGENCY MANAGEMENT AGENCY ('FEMA') — URBAN SEARCH AND RESCUE ('USAR') READINESS COOPERATIVE AGREEMENT" FROM $1,273,990.00 PREVIOUSLY AWARDED BY RESOLUTION NO. 18-0483 TO $1,357,823.00; APPROPRIATING FUNDS IN AN AMOUNT NOT TO EXCEED $83,833.00 CONSISTING OF THE GRANT FROM FEMA TO BE USED BY THE DEPARTMENT OF FIRE -RESCUE FOR COMMUNICATIONS EQUIPMENT RECAPITALIZATION; AUTHORIZING THE CITY MANAGER TO ACCEPT SAID GRANT AWARD AND TO NEGOTIATE AND EXECUTE ANY AND ALL NECESSARY DOCUMENTS, ALL IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR THE ACCEPTANCE OF AND ADMINISTRATION OF SAID GRANT. WHEREAS, the City of Miami ("City") has been awarded supplemental funding in an amount not to exceed $83,833.00 from the Department of Homeland Security, Federal Emergency Management Agency ("FEMA"); and WHEREAS, pursuant to grant stipulations, said funds will be used by the Department of Fire -Rescue for communications equipment recapitalization for the South Florida Urban Search and Rescue ("USAR") Program; and WHEREAS, it is appropriate for the City Commission to authorize the City Manager to accept said supplemental funding by increasing the existing amount for the appropriation of said grant award; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The previously established Special Revenue Project is supplemented with the resources appropriated as described below: FUND TITLE: Department of Homeland Security — FEMA - USAR — Cooperative Agreement - Fiscal Year 2018 RESOURCES: Federal Emergency Management $1,273,990.00 Agency ("FEMA") $ 83,833.00 APPROPRIATIONS: $1,357,823.00 Section 3. The City Manager is authorized' to accept said grant award and to negotiate and execute any and all necessary documents, all in a form acceptable to the City Attorney, in order to implement the acceptance of and compliance with said grant award. Section 4. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, ity ttor ey 3/3/2020 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. 2 If the mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. ATTEST: CITY OF MIAMI FLORIDA, a municipal corporation, Todd B. Hannon Arthuoriega V. City Clerk City Manager APPROVED AS TO FORM AND CORRECTNESS: 1 Victorendez MLA ,35t Ann arie `h. •e, Director De.. rtment • f Ri k Management APPROVED AS Al SURANCE REQUIREME City Attorney FUND TITLE: Department of Homeland Security-FEMA- USAR-Cooperative Agreement Fiscal Year 2018- Supplemental Funding RESOURCES: Federal Emergency Management Agency ("FEMA") Acct.No. 11000.189000.431000.0000.00000 $83,833.00 APPROPRIATIONS: $83,833.00 U.S. Department of Homeland Security Washington, DC 20472 FEMA US&R PROGRAM DIRECTIVE - 2019-006 September 30, 2019 FOR: National Urban Search & Rescue Response System Task Force Representatives FROM: Fred Endrikat, Chief FRED R ., Digitally signed by FRED R ENDRIKAT Urban Search and Rescue Branch ENDRIKAT . Date: 2019.0930123852-04'00' SUBJECT: US&R Program Directive 2019-006 — US&R Readiness Cooperative Agreement FY2018 Supplemental Funding Award Notification Implementation Date: September 30, 2019 Expiration Date: October 30, 2019 The purpose of this Program Directive is to notify you of supplemental funding to your National Urban Search & Rescue (US&R) Response System (the System) FY2018 Readiness Cooperative Agreement award. With reference to Program Directive (PD) 2019-005 — FY2018 US&R Readiness Cooperative Agreement - Supplemental Award with FY2019 Funding, all System task forces, except for OH- TF 1, received an amendment to their FY 2018 Readiness Cooperative Agreement in ND Grants in the amount of $83,833. Due to a previous reimbursement agreement for exercise conduct, OH- TF 1 received a total amendment amount of $131,843. All Sponsoring Agencies received formal notification from the FEMA Grant Programs Directorate (during the time period of September 27th through September 30th) that amendment requests were approved. REQUIRED ACTIONS Sponsoring Agencies and task forces are to await further guidance pertaining to the purchase of specific equipment with the proceeds from this supplemental funding, along with corresponding specifications and quantities, which will be provided in a subsequent PD. cc: US&R Strategic Group US&R Advisory Group US&R Branch Staff FEMA Regional/Federal/International ESF #9 Representatives US&R Task Force Grant Managers Tawana Mack, Grant Programs Directorate www.fema.gov U.S. Department of Homeland Security Washington, D.C. 20472 GRANT AMENDMENT LETTER City of Miami - Florida Task Force II Grant Musser !444 SW 2ND Avenue, 10th Floor !Miami, FL 33130 - Re: Amendment #: EMW-2018-CA-00008-A03 Dear Grant Musser, The amendment to change the award information for Fiscal Year (FY) 2018 National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement (Award #: EMW-2018-CA-00008-S01) has been approved on 09/28/2019. The changes to the award information are listed below. Cost Share Change: No Federal Resources: Non -Federal Resources: I Budget Change: Budget Class Previous Amount Adjusted Amount $1,273,990.00 $0.00 $1,357,823.00 $0.00 Previous Amount Adjusted Amount Personnel $830,055.00 $830,055.00 • Fringe Benefits $106,539.00 $106,539.00 Travel $104,500.00 $104,500.00 Equipment $135,000.00 $218,833.00 Supplies $20,000.00 $20,000.00 Contractual $77,896.00 $77,896.00 Construction $0.00 $0.00 Indirect Charges $0.00 $0.00 Other $0.00 $0.00 Total $1,273,990.00 $1,357,823.00 • Please allow 2-3 business days for this information to be reflected in the Payment and Reporting System (PARS). The award information contained in this amendment supersedes award information listed in previous award packages and amendments. If you have any questions or concerns regarding your grant funds, please call 1-866-927-5646. Odtkal DEBORAH SUSAN SCOTT Assistance Officer Amendment Agreement Articles 4_ r„ rid° U.S. Department of Homeland Security Washington, D.C. 20472 AGREEMENT ARTICLES National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement GRANTEE: ORGANIZATION EIN: ORGANIZATION DUNS: ORGANIZATION TYPE: ORGANIZATION CONGRESSIONAL DISTRICT CODE: ORGANIZATION PHYSICAL ADDRESS: ORGANIZATION MAILING ADDRESS: PROGRAM: SOLICITATION NAME: SOLICITATION YEAR: SOLICITATION DESCRIPTION: City of Miami - Florida Task Force II 59-6000375 072220791 Others (specify) FL-18 444 SW 2ND Avenue, 10th Floor Miami, FL 33130 - 444 SW 2ND Avenue, 10th Floor Miami, FL - National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement Fiscal Year (FY) 2018 National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement 2018 The National Urban Search and Rescue (US&R) Response System (the System) provides funding for 28 national task forces staffed and equipped to conduct around -the -clock search -and -rescue operations following earthquakes, tornadoes, floods, hurricanes, aircraft accidents, hazardous materials spills and catastrophic structure collapses. When deployed, these task forces support state and local emergency responders\\ \' efforts to locate survivors and manage recovery operations. This program supports Mission 5, Goal 5.1: "Enhance National Readiness", as provided in the Quadrennial Homeland Security Review. To provide for the sustainment and readiness of the System and their local jurisdictions, through the funding of: administration and management, AMENDMENT NUMBER: training, equipment and storage and maintenance. EMW 2018-CA-00008-A03 Name of the AO who signed the amendment DEBORAH SCOTT TABLE OF CONTENTS Article I - DHS Specific Acknowledgements and Assurances Article II - Assurances, Administrative Requirements, Cost Principles, and Audit Requirements Article III - Whistleblower Protection Act 'Article IV - Use of DHS Seal, Logo and Flags Article V - USA Patriot Act of 2001 Article VI - Universal Identifier and System of Award Management (SAM) Article VII - Reporting of Matters Related to Recipient Integrity and Performance Article VIII - Rehabilitation Act of 1973 Article IX - Trafficking Victims Protection Act of 2000 Article X - Education Amendments of 1972 (Equal Opportunity in Education Act) - Title IX Article XI - Terrorist Financing Article XII - SAFECOM Article XIII - Procurement of Recovered Materials Article XIV - Notice of Funding Opportunity Requirements Article XV - Patents and Intellectual Property Rights Article XVI - Non -supplanting Requirement Article XVII - Lobbying Prohibitions Article XVIII - Limited English Proficiency (Civil Rights Act of 1964, Title VI) Article XIX - Hotel and Motel Fire Safety Act of 1990 Article XX - Fly America Act of 1974 Article XXI - Federal Leadership on Reducing Text Messaging while Driving Article XXII - Federal Debt Status Article XXIII - False Claims Act and Program Fraud Civil Remedies Article XXIV - Reporting Subawards and Executive Compensation Article XXV - Energy Policy and Conservation Act Article XXVI - Duplication of Benefits Article XXVII - Drug -Free Workplace Regulations Article XXVIII - Debarment and Suspension Article XXIX - Copyright Article XXX - Civil Rights Act of 1964 - Title VI Article XXXI - Civil Rights Act of 1968 Article XXXII - Best Practices for Collection and Use of Personally Identifiable Information (PII) Article XXXIII - Americans with Disabilities Act of 1990 Article XXXIV - Age Discrimination Act of 1975 Article XXXV - Activities Conducted Abroad Article =WI - Acknowledgment of Federal Funding from DHS Article XXXVII - Acceptance of Post Award Changes Article XXXVIII - Disposition of Equipment Acquired Under the Federal Award Article XXXIX - National Environmental Policy Act Article XL - Nondiscrimination in Matters Pertaining to Faith -Based Organizations Article XLI - Prior Approval for Modification of Approved Budget Article XLII - Program Income Article XLIII - Cooperative Agreement; Federal Involvement Article 1 - DHS Specific Acknowledgements and Assurances All recipients, subrecipients, successors, transferees, and assignees must acknowledge and agree to comply with applicable provisions governing.DHS accesabo records, 'accounts, donumanta, inhzmnation, taci|itieo, and ubuff. 1. Recipients must cooperate with any compliance reviews or compliance investigations conducted by OHS. 2. Recipients must give OHS access to, and the right tuexamine and copy, records, accounts, and other documents and sources ofinformation related to the federal financial assistance award and permit access to facilities, personnel, and other individuals and information as may be necessary, as required by DHS regulations and other applicable laws or program guidance. 3. Recipients must submit timely, complete, and accurate reports tothe appropriate DHSofficials and maintain appropriate backup documentation tosupport the reports. 4. Recipients must comply with all other special reporting, data collection, and evaluation requirements, as prescribed by law ordetailed inprogram guidance. 5.If, during the past three years, recipients have been accused of discrimination on the grounds of race, color, national origin (including limited English proficiency (LEP)), sex, age, disability, religion, or familial status, recipients must provide a list of all such proceedings, pending or completed, including outcome and copies of settlement agreements to the DHS FAO and the DHS Office of Civil Rights and Civil Liberties (CRCL) by e-mail atorc\(Dhq.dho.govorby mail at U.S. Department ofHomeland Security Office for Civil Rights and Civil Liberties Building 410, Mail Stop #0190 Washington, D.C. 20528. 6. In the event courts or administrative agencies make a finding of discrimination on grounds of race, color, national origin (including LEP), sax, aga, diaabi|ih/, re|igion, or familial status against the nacipient, or recipients settle case ormatter alleging such discrimination, recipients must forward a copy of the complaint and findings to the DHS FAO and the CRCL office bye-mail ormail etthe addresses listed above. The United States has the right toseek judicial enforcement of these obligations. Article W-Assurances, Administrative Requirements, Cost Principles, and Audit Requirements DHS financial assistance recipients must complete either the OMB Standard Form) Standard Form 424BAssurances ' Non -Construction Programs, or OMB Standard Form 424D Assurances - Construction Programs as applicable. Certain assurances in these documents may not be applicable to your program, and the DHS financial assistance office (DHS FAO) may require applicants tocertify additional assurances. Applicants are required tofill out the assurances applicable totheir program osinstructed bythe awarding agency. Please contact the OHGFAO ifyou have any questions. DHS financial assistance recipients are required to follow the applicable provisions of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards located at Title 2. Code of Federal Regulations, Part 2OO.and adopted byDHSat2C.F.R.Part 3DU2. ' Article III -Whhst|mbh»nnwr Protection Act Recipients must comply with the statutory requirements for whistleblowerprotections (if at1OU.S. C Section 2409. 41 U.S.C.4712.and 10U.G.C.Section 2324.41 U.G.C.Sections 4304and 4310. Article IV - Use of DHS Seal, Logo and Flags , Recipients must obtain permission from their DHSFAO, prior to using the OHS seal(s).logos, crests or reproductions of flags or likenesses of DHS agency officials, including use of the United States Coast Guard seal, logo, crests or reproductions of flags or likenesses of Coast Guard officials. Article V - USA Patriot Act of 2001 Recipients must comply with requirements of the Uniting and Strengthening America byProviding Appropriate Tools Required to Intercept and Obstruct Terrorism Act (USA PATRIOT Ao0.which amends 18U.S.C. Sactions175-175c. Article VI-Qn}vansa Identifier and System of Award Management (SAM) Recipients are required bocomply with the requirements set forth in the government -wide financial assistance oword term Article VII - Reporting of Matters Related to Recipient Integrity and Performance If the total value of the recipient's currently active grants, cooperative agreements, and procurement contracts from all federal assistance offices exceeds $10,000,000 for any period of time during the period of performance of this federal financial assistance award, the recipient must comply with the requirements set forth in the government -wide Award Term and Condition for Recipient Integrity and Performance Matters located at 2 C.F.R. Part 200, Appendix XII, the full text of which is incorporated here by reference in the award terms and conditions. Article VIII - Rehabilitation Act of 1973 Recipients must comply with the requirements of Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. Section 794), as amended, which provides that no otherwise qualified handicapped individuals in the United States will, solely by reason of the handicap, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. Article IX - Trafficking Victims Protection Act of 2000 Recipients must comply with the requirements of the government -wide award term which implements Section 106(g) of the Trafficking Victims Protection Act of 2000, (TVPA) as amended by 22 U.S.C. Section 7104. The award term is located at 2 C.F.R. Section 175.15, the full text of which is incorporated here by reference. Article X - Education Amendments of 1972 (Equal Opportunity in Education Act) - Title IX Recipients must comply with the requirements of Title IX of the Education Amendments of 1972 (20 U.S.C. Section 1681 et seq.), which provide that no person in the United States will, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any educational program or activity receiving federal financial assistance. DHS implementing regulations are codified at 6 C.F.R. Part 17 and 44 C.F.R. Part 19 Article XI - Terrorist Financing Recipients must comply with E.O. 13224 and U.S. law that prohibit transactions with, and the provisions of resources and support to, individuals and organizations associated with terrorism. Recipients are legally responsible to ensure compliance with the Order and laws. Article XII - SAFECOM Recipients receiving federal financial assistance awards made under programs that provide emergency communication equipment and its related activities must comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications. Article XIII - Procurement of Recovered Materials Recipients must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition. Article XIV - Notice of Funding Opportunity Requirements All of the instructions, guidance, limitations, and other conditions set forth in the Notice of Funding Opportunity (NOFO) for this program are incorporated here by reference in the award terms and conditions. Recipients must comply with any such requirements set forth in the program NOFO. Article XV - Patents and Intellectual Property Rights Unless otherwise provided by law, recipients are subject to the Bayh-Dole Act, Pub. L. No. 96-517, as amended, and codified in 35 U.S.C. Section 200 et seq. All recipients are subject to the specific requirements goveming the development, reporting, and disposition of rights to inventions and patents resulting from federal financial assistance awards located at 37 C.F.R. Part 401 and the standard patent rights clause located at 37 C.F.R. Section 401.14. Article XVI - Non -supplanting Requirement Recipients receiving federal financial assistance awards made under programs that prohibit supplanting by law must ensure that federal funds do not replace (supplant) funds that have been budgeted for the same purpose through non-federal sources. Article XVII - Lobbying Prohibitions Recipients must comply with 31 U.S.C. Section 1352, which provides that none of the funds provided under an federal financial assistance award may be expended by the recipient to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any federal action related to a federal award or contract, including any extension, continuation, renewal, amendment, or modification. Article XVIII - Limited English Proficiency (Civil Rights Act of 1964, Title VI) Recipients must comply with the Title VI of the Civil Rights Act of 1964 (42 U.S.C. Section 2000d et seq.) prohibition against discrimination on the basis of national origin, which requires that recipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services. For additional assistance and information regarding language access obligations, please refer to the DHS Recipient Guidance https://wwvw.dhs.gov/guidance-published-help-department-supported-organizations-provide-meaningful- access -people -limited and additional resources on http://www.lep.gov. Article XIX - Hotel and Motel Fire Safety Act of 1990 In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, (15 U.S.C. Section 2225a), recipients must ensure that all conference, meeting, convention, or training space funded in whole or in part with federal funds complies with, the fire prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, as amended, (15 U.S.C. Section 2225). Article XX - Fly America Act of 1974 Recipients must comply with Preference for U.S. Flag Air Carriers (air carriers holding certificates under 49 U.S.C. Section 41102) for international air transportation of people and property to the extent that such service is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C. Section 40118) and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981 amendment to Comptroller General Decision B-138942. Article XXI - Federal Leadership on Reducing Text Messaging while Driving Recipients are encouraged to adopt and enforce policies that ban text messaging while driving as described in E.O. 13513, including conducting initiatives described in Section 3(a) of the Order when on official government business or when performing any work for or on behalf of the federal government. Article XXII - Federal Debt Status Recipients are required to be non -delinquent in their repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. (See OMB Circular A-129.) Article XXIII - False Claims Act and Program Fraud Civil Remedies Recipients must comply with the requirements of The False Claims Act (31 U.S.C. Section 3729-3733) which prohibits the submission of false or fraudulent claims for payment to the federal government. (See 31 U.S.C. Section 3801-3812 which details the administrative remedies for false claims and statements made.) Article XXIV - Reporting Subawards,and Executive Compensation Recipients are required to comply with the requirements set forth in the govemment-wide Award Term on Reporting Subawards and Executive Compensation located at 2 C.F.R. Part 170, Appendix A, the full text of which is incorporated here by reference in the award terms and conditions. Article XXV - Energy Policy and Conservation Act Recipients must comply with the requirements ofThe Energy Policy and Conservation Act (42U.G.C. Section 82D1)which contain policies relating to energy efficiency that are defined in the state energy conservation plan issued in compliance with this Act. Article XXVY-Duof Benefits Any cost allocable tooparticular federal financial assistance award provided for in 2C,F.R.Part 200.Subpart Emay not becharged bzother federal financial assistance awards to overcome fund deficiencies, to avoid restrictions imposed by federal statutes, regulations, or federal financial assistance award terms and conditions, or for other reasons. However, these prohibitions would not preclude recipients from shifting costs that are allowable under two or more awards in accordance with existing federal statutes, regulations, or the federal financial assistance award terms and conditions. Article XXVU'Drug-Free Workplace Regulations Recipients must comply with drug -free workplace requirements in Subpart B (or Subpart C.hthe recipient is an individual) of 2CFRpart 3OO1,which adopts the Government -wide implementation (2CFRcart 182)ofsec. 5152-5158ofthe Drug -Free Workplace Act of1888 (Pub. L. 100-690. TdleV, GubUUa D; 41 U.8.C. 8101). Artic|sXXV|U-DebonnmntandSuwpensionr Recipients are subject to the non -procurement debarment and suspension regulations implementing Executive Ordma(EOj 12549 and 12688. and 2 C.F.R. Port 180. These regulations restrict federal financial assistance awards, subowondo, and contracts with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in federal assistance programs oractivities. Article XXIX - Copyright Recipients must affix the applicable copyrightnotices of17U.S.C.Sections 4O1or4O2and anacknowledgement cfU.8. Government sponsorship (including the award number) to any work first produced under federal financial assistance awards. Article XXX - Civil Rights Act of 1964 - Title VI Recipients must comply with the requirements of Title Nof the Civil Rights Act ofY964 (42U.S.C. Section2000d et seqj, which provides that no person in the United States will, on the grounds of race, color, ornational origin, boaxoudadfrom participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. DHGimplementing regulations for the Act are found at6C.F.R.Part 21and 44C.F.R.Part 7. Article XXXI - Civil Rights Act of 1968 Recipients must comply with Title NUof the Civil Rights Act ofi968, which prohibits recipients from discriminating in the sale, rental, financing, and advertising of dwellings, or in the provision of services in con nectiontherewith, on the basis of race, color, national origin, religion, disability, familial status, and sex (See 42U.8.C.Section 38O1etsoq.).aoimplemented byUhe Department of Housing and Urban Development at 24 C.F.R. Part 100. The prohibition on disability discrimination includesthe requirement that new multifamily housing with four or more dwelling units -Le., the public and common use areas and individual apartment units (all units in buildings with elevators and ground -floor units in buildings without elevators) -be designed and constructed with certain accessible features, (See 24 C.F.R. Section 100.201.) Article XXXII - Best Practices for Collection and Use of Personally Identifiable Information (Pll) Recipients who collect PUare required tohave apub|icaly-ovakab|eprivacy policy that describes standards onthe usage and maintenance of P11 they collect. DHS defines personally identifiable information (PII) as any information that permits the identity of an individual to be directly or indirectly inferred, including any information that is linked or linkable to that individual. Recipients may also find the DHSPrivacy Impact Assessments: Privacy Guidance and Privacy template asuseful resources respectively. ArtkclaXXX|O-AmerhcanavithOiswub/liUmsAct of1990 Recipients must comply with the requirements of Titles I, II, and III of the Americans with Disabilities Act, which prohibits recipients from discriminating on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities. (42 U.S.C. Sections 12101- 12213). Article XXXIV - Age Discrimination Act of 1975 Recipients must comply with the requirements of the Age Discrimination Act of 1975 (Title 42 U.S. Code, Section 6101 et seq.), which prohibits discrimination on the basis of age in any program or activity receiving federal financial assistance. Article XXXV - Activities Conducted Abroad Recipients must ensure that project activities carried on outside the United States are coordinated as necessary with appropriate government authorities and that appropriate licenses, permits, or approvals are obtained. Article XXXVI - Acknowledgment of Federal Funding from DHS Recipients must acknowledge their use of federal funding when issuing statements, press releases, requests for proposals, bid invitations, and other documents describing projects or programs funded in whole or in part with federal funds. Article XXXVII - Acceptance of Post Award Changes In the event FEMA determines that changes are necessary to the award document after an award has been made, including changes to period of performance or terms and conditions, recipients will be notified of the changes in writing. Once notification has been made, any subsequent request for funds will indicate recipient acceptance of the changes to the award. Please call the FEMA/GMD Call Center at (866) 927-5646 or via e-mail to ASK-GMD@dhs.gov if you have any questions. Article XXXVIII - Disposition of Equipment Acquired Under the Federal Award When original or replacement equipment acquired under this award by the recipient or its sub -recipients is no longer needed for the original project or program or for other activities currently or previously supported by DHS/FEMA, you must request instructions from DHS/FEMA to make proper disposition of the equipment pursuant to 2 C.F.R. Section 200.313. Article XXXIX - National Environmental Policy Act Recipients must comply with the requirements of the National Environmental Policy Act (NEPA) and the Council on Environmental Quality (CEQ) Regulations for Implementing the Procedural Provisions of NEPA, which requires recipients to use all practicable means within their authority, and consistent with otheressential considerations of national policy, to create and maintain conditions under which people and nature can exist in productive harmony and fulfill the social, economic, and other needs of present and future generations of Americans. Article XL - Nondiscrimination in Matters Pertaining to Faith -Based Organizations It is DHS policy to ensure the equal treatment of faith -based organizations in social service programs administered or supported by DHS or its component agencies, enabling those organizations to participate in providing important social services to beneficiaries. Recipients must comply with the equal treatment policies and requirements contained in 6 C.F.R. Part 19 and other applicable statues, regulations, and guidance governing the participations of faith -based organizations in individual DHS programs. Article XLI - Prior Approval for Modification of Approved Budget Before making any change to the DHS/FEMA approved budget for this award, you must request prior written approval from DHS/FEMA where required by 2 C.F.R. AL 200.308. DHS/FEMA is also utilizing its discretion to impose an additional restriction under 2 C.F.R. AL 200.308(e) regarding the transfer of funds among direct cost categories, programs, functions, or activities. Therefore, for awards with an approved budget where the Federal share is greater than the simplified acquisition threshold (currently $250,000), you may not transfer funds among direct cost categories, programs, functions, or activities without prior written approval from DHS/FEMA where the cumulative amount of such transfers exceeds or is expected to exceed ten percent (10%) of the total budget DHS/FEMA last approved. You must report any deviations from your DHS/ FEMA approved budget in the first Federal Financial Report (SF-425) you submit following any budget deviation, regardless of whether the budget deviation requires prior written approval. Article XLII - Program Income Per 2CFR Part 200.307,Grantees are encouraged to earn income to defray program costs where appropriate. Program income includes income from fees for services performed, from the use orrental ofreal orpersonal property acquired with grant funds, from the sale of commodities or items fabricated under a grant agreement, and from payments of principal and interest on loans made with grant funds. Program Income does not include interest on grant funds, rebates, credits, discounts, refunds, etc. and interest earned onany ofthem. When the grantee earns program income under this cooperative agreement, this program income may be added to the funds committed to the grant agreement by the Federal agency and the grantee (as defined in 2 CFR Part 200.307(e)(2)). The program income shall be used for the purposes and under the conditions of the cooperative agreement. / Article XLO|- Cooperative Agreement; Federal Involvement Program authority and responsibility under this cooperative agreement resides withBMA and the recipient, consistent with the terms cf the award, including the Notice of Funding Opportunity. FEMA will work with the recipient to review and refine work plans b:ensure program goals and objectives can beeffectively accomplished. The recipient and its oubrocipienb;shall not develop or engage in the development of tasks not approved in recipientA6s application without post -award approval from the FEMA program office, and the issuance of a Grant Amendment from FEMA. FEMA will monitor the projectonocontinuo| basis by maintaining ongoing contact with the recipient and will provide input to the programA6s direction, in consultation with the recipient, aoneeded. Obligating Document fo -Amendment la. AGREEMENT NO. 2. AMENDMENT NO. 3. 4. TYPE OF ACTION EMW-2018-CA-00008-S01 EMW-2018-CA-00008-A03 RECIPIENT AMENDMENT NO. 596000375 6. RECIPIENT NAME AND ADDRESS City of Miami - Florida Task Force II 444 SW 2ND Avenue, 10th Floor Miami, FL 33130 - 9. NAME OF RECIPIENT PROJECT OFFICER Grant Musser 7. ISSUING FEMA OFFICE AND ADDRESS FEMA-GPD 400 C Street, SW, 3rd floor Washington, DC 20472-3645 POC: 866-927-5646 PHONE NO. 7868779882 11. EFFECTIVE DATE OF 12. THIS ACTION METHOD 09/28/2019 OF PAYMENT PARS 5. CONTROL NO. WX03471 N2018T , WX03816N2019T , WX05411N2019T , WX05411N2019T 8. PAYMENT OFFICE AND ADDRESS FEMA Finance Center 430 Market Street Winchester, VA 22603 10. NAME OF FEMA PROJECT COORDINATOR Central Scheduling and Information Desk Phone: 800-368-6498 Email: Askcsid@dhs.gov 13. ASSISTANCE ARRANGEMENT Cost Reimbursement - 15. DESCRIPTION OF ACTION a. (Indicate funding data for awards or financial changes) PROGRAM CFDA NO. ACCOUNTING DATA NAME (ACCS CODE) ACRONYM XXXX-XXX-X30CXXX- XXXXX-XXXX-XXXX-X National 97.025 2018-OS-A392-D60D- Urban Search -4101-D & Rescue (US&R) Response System Readiness Cooperative Agreement National 97.025 2019-OS-A313-D60D- Urban Search -4101-D & Rescue (US&R) Response System Readiness Cooperative Agreement National 97.025 2019-OS-A313-D60D- Urban Search & Rescue (US&R) -4101-D PRIOR TOTAL AWARD $1,273,990.00 AMOUNT AWARDED THIS ACTION + OR (-) 4. PERFORMANCE PERIOD From: 09/01/2018 Budget Period 09/01/2018 To: 08/31/2021 08/31/2021 CURRENT CUMULATIVE NON - TOTAL FEDERAL COMMITMENT AWARD $0.00 . $1,273,990.00 $0.00 $0.00 $0.00 See Totals See Totals $0.00 $83,833.00 $83,833.00 See Totals Response System Readiness Cooperative Agreement National 97.025 Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement TOTALS 2019-0S-A392-D60D- -4101-D $0.00 $0.00 $0.00 See Totals $1,273,990.00 $83,833.00 $1,357,823.00 $0.00 b. To describe changes other than funding data or financial changes, attach schedule and check here. N/A 16 a. FOR NON -DISASTER PROGRAMS: RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE (3) COPIES OF THIS DOCUMENT TO FEMA (See Block 7 for address) National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement recipients are not required to sign and return copies of this document. However, recipients should print and keep a copy of this document for their records. 16b. FOR DISASTER PROGRAMS: RECIPIENT IS NOT REQUIRED TO SIGN This assistance is subject to terms and conditions attached to this award notice or by incorporated reference in program legislation cited above. 17. RECIPIENT SIGNATORY OFFICIAL OR DESIGNEE (at the time of the Award) (Name and Title) SIGNATURE DATE Musser, Grant Program Manager 09/06/2018 15:54 18. FEMA SIGNATORY OFFICIAL (Name and Title) DEBORAH SUSAN SCOTT, Assistance Officer obliffill6( DATE Sat Sep 28 14:36:07 GMT 2019 FOR: FROM: SUBJECT: U.S. Department of Homeland Security Washington, DC 20472 FEMA US&R PROGRAM DIRECTIVE -- 2019-005 September 24, 2019 National Urban Search & Rescue Response System Task Force Representatives Fred Endrikat, Chief Urban Search and Rescue Branch FRED R ENDRIKAT Digitally signed by FRED R ENDRIKAT Date: 2019.09.2414:09:17 -04'00' US&R Program Directive 2019-005 — FY2018 US&R Readiness Cooperative Agreement — Supplemental Award with FY2019 Funding Implementation Date: September 24, 2019; Re -issue / Expiration Date: October 4.2019 The 28 National Urban Search and Rescue (US&R) Response System ("the System") task forces have an opportunity to receive supplemental funding within their FY2018 US&R Readiness Cooperative Agreements. This potential funding will continue to address the finding identified in the last Government Accountability Office (GAO) Audit, which highlighted the System's need to develop a comprehensive plan to prioritize and finance the replacement of equipment for the Urban Search and Rescue (US&R) task forces. Further direction and instruction pertaining to the purchase of specific equipment, along with corresponding specifications and quantities will be provided in subsequent US&R Program Directives after the funding is received. The direction given will address the funding received in this supplemental award. Since this action will need to be completed by the end of the fiscal year (September 30, 2018), the System needs to be prepared to receive the funding as soon as it is available. To this end, all task forces will need to initiate and submit a cost amendment request in NDGrants by Thursday, September 26, 2019 so the supplemental can be awarded when the funding is received. REQUIRED ACTIONS The issue is approved for FEMA National US&R Response System implementation. All task forces are to submit a cost amendment request in NDGrants no later than Thursday, September 26, 2019. Because it is unclear as to the amount of funding (if any) that would be provided, each task force should leave the dollar amount blank and this will be filled in once the dollar amount is known. In the "narrative" field, include the following: "This funding will be used to continue the re -capitalization of the task force equipment cache. More specific direction will be provided by the US&R Branch" www.fema.gov US&R Program Directive 2019-005 — FY2018 US&R Readiness Cooperative Agreement — Supplemental with FY2019 Funding Page 2 Refer to the NDGrants Grant Recipient User Guide 2016 for instruction on how to submit a cost change amendment (beginning on page 52). cc: US&R Strategic Group US&R Advisory Group US&R Branch Staff FEMA Regional/Federal/Intemational ESF #9 Representatives US&R Task Force Grant Managers Tawana Mack, Grant Programs Directorate www.fema.gov ND Grants I View Amendment Request Page 1 of 2 Skio to main content ND Grants • ▪ Applications • Manage Applications • Grants Grants Dashboard • Performance Progress Reports • Manage Amendments • Administration • Organizations • Request Organization Access • Review Organization Access Requests • usarmiami • Logout • Help • Download Plug -ins View Amendment Request • Amendment Request Details • Action History x • The Amendment Request was successfully submitted. Amendment Request Details Amendment Request Number EMW-2018-CA-00008-R02 Organization Name City of Miami - Florida Task Force II Amendment Request Status Submitted Amendment Request Narrative Per US&R Program Directive 2019-005, this funding will be used to continue the re -capitalization of the task force equipment cache. More specific direction will be provided by the US&R Branch Action History 10 records per page Showing 1 to 10 of 19 entries Search: User Miroslava Diaz Miroslava Diaz Action Description Status Change Amendment Request status updated from Pending Submission to Pending Review Status Change Amendment Request status updated from New to Pending Submission System Status Change Performance Report status updated from Pending Review to Approved Miroslava Diaz Miroslava Diaz Status Change Performance Report status updated from Pending Submission to Pending Review Status Change Performance Report status updated from New to Pending Submission System Status Change Performance Report status updated from Pending Review to Pending Submission Miroslava Diaz Miroslava Diaz Status Change Performance Report status updated from Pending Submission to Pending Review Status Change Performance Report status updated from New to Pending Submission System Status Change Performance Report status updated from Pending Review to Approved Miroslava Diaz Status Change Performance Report status updated from Pending Submission to Pending Review Date 09/26/2019 11:35 -04:00 09/26/2019 11:35 -04:00 07/30/2019 05:38 -04:00 07/29/2019 15:44 -04:00 07/29/2019 15:44 -04:00 07/29/2019 14:43 -04:00 07/29/2019 13:23 -04:00 07/29/2019 13:23 -04:00 01/31/2019 10:01 -05:00 01/30/2019 10:18 -05:00 Me•//nenrc,inno Puma rrncr/nArrrainto /rrrmntan/mIlvrr i+A..� AAIL //An1A k1D Grants I View Amendment Request Page 2 of 2 . 1 . • 2 • Next ttps://eservices.fema.gov/ndgrants/grantee/submitAmendmentRequest.action 9/26/2019 ND Grants I Create Amendment Request Page 1 of 5 Skip to main content ND Grants • • Applications • Manage Applications • Grants • Grants Dashboard • Performance Progress Reports • Manage Amendments • • Administration • Organizations • Request Organization Access • Review Organization Access Requests • usarmiami • Logout • Help • Download Plug -ins Create Amendment Request • Grant Number EMW-2018-CA-00008 • Amendment Request Narrative • Contacts • Period of Performance • SF-424A • Terms and Conditions • Attachments Cancel Save Submit Amendment Request Narrative Please provide an explanation for this Amendment Request. If the narrative exceeds 20,000 characters please provide an attachment. Narrative Cut CL1Copy: a Paste 1 4 Undo t4 Redo I B Bold I Italic [ =Align left = Align center =Align right Justify I :=Bullet list "Bullet list _Numbered list Numbered list Decrease indent ►=Increase indent, i ?Insert/edit link 1 ._:Table w l Font Sizes Per US&R Program Directive 2019-005, this funding will be used to continue the re -capitalization of the task force equipment cache. More speciflc direction will be provided by the US&R Branch Contacts fne•Hpee \r ng.c fewn rrnv/nrti!rrrante/rrrantaa/Inari A m,.-aT) in r inn 1 n ND Grants I Create Amendment Request Page 2 of 5 Contact Search for a Contact Select Contact Contact Add Contact Diaz, Miroslava mirosdiaz@miamigov.com Musser, Grant usarpm@miamigov.com Authorized Official Signatory Authority Primary Contact Secondary Contact Action Period of Performance Period of Performance Start Date 09/01/2018 0 0 Q [Calendar] Period of Performance End Date 08/31 /2021 SF-424A [Calendar] Budget Information for Non -Construction Programs OMB Number 4040-0006 Expiration Date 06/30/2014 Burden Statement Budget Object Class Grant Amount Amendment Request Amount Personnel $830,055.00 Fringe Benefits $106,539.00 Travel $104,500.00 Equipment $135,000.00 Supplies $20,000.00 Contractual $77,896.00 Construction $0.00 Other $0.00 Total Direct Charges $1,273,990.00 Indirect Charges $0.00 $830,055.00 $106,539.00 $104,500.00 $135,000.00 $20,000.00 $77,896.00 $0.00 $0.00 $1,273,990.00 $0.00 Budget Category Total $1,273,990.00 $1,273,990.00 Remove Contact Remove Contact 1+r10•//PCPT[T1l•Pc fames ariv/flAa ntQ/ar'.intee/Iw1AmP.n dment1?eniiectantinn9a menrimtmtPerniest_9Tant_grant___ 9/25/2019 ID Grants j Create Amendment Request Page 3 of 5 Non -Federal Resources Applicant State Other Total Non -Federal Income Program Income Total Budget Federal Non -Federal Total Project Cost Grant Amount Amendment Request Amount $0.00 $0.00 $0.00 Resources $0.00 $0.00 $0.00 $0.00 $0.00 Grant Amount Amendment Request Amount $0.00 Grant Amount $1,273,990.00 $0.00 $1,273,990.00 $0.00 Amendment Request Amount $1,273,990.00 $0.00 $1,273,990.00 SF-424A Budget Information - Non -Construction Programs (4040-0006) SF-424A Budget Information - Non -Construction Programs (4040-0006) According to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person Is not required to respond to a collection of information unless it displays a valid OMB control number. The valid OMB control number for this information collection is 4040-0006. The time required to complete this information collection Is estimated to average 1.8 hours per response, including the time to review instructions, search existing data resources, gater the data needed and complete and review the Information collection. If you have comments concerning the accuracy of the time estimate(s) or suggestions for improving this form, please write to: U.S. Department of Health & Services, OS/OCIO/PRA, 200 Independence Ave., S.W., Suite 537-H, Washington D.C. 20201, Attention: PRA Reports Clearance Officer. Agency, Total Responses, Average Burden per response in Hours, Total Burden Hours • CNCS, 10, 4, 40 • DOI, 1274, 49/60, 1046 • DOS, 150, 5/60, 13 • EPA, 9098, 1.97, 17905 • SSA, 1400, 30/60, 700 • TREAS, 276, 1, 276 • VA, 184, 15/60, 46 • USDA, 7241, 3, 21723 • DOC, 5685, 20/60, 1895 • DOT, 50, 1.6, 80 • DHS, 150, 2, 300 • HHS, 1510, 2.64, 3998 • Total, 27028,_,48022, 48022 hrs. / 27028 = 1.8 total hours per response. Close Terms and Conditions V I /_a . +-i,.,..,.,+voAnn riA,,,art Arta or, +I?1Pet apt;rin7amenrlmentReouest.Qrant.Qrant.._ 9/06/2019 ND Grants I Create Amendment Request You can request to remove the following Terms and Conditions from your Grant Page 4 of 5 Name Action Cooperative Agreement; Federal Involvement <p>Program authority and responsibility under this cooperative agreement resides with FEMA and the recipient, consistent with the terms of the award, including the Notice of Funding Opportunity. FEMA will work with the recipient to review and refine work plans to ensure program goals and objectives can be effectively accomplished.  The recipient and its subrecipients shall not develop or engage in the development of tasks not approved in recipientds application without post -award approval from the FEMA program office, and the issuance of a Grant Amendment from FEMA. FEMA will monitor the project on a continual basis by maintaining ongoing contact with the recipient and will provide input to the programZs direction, in consultation with the recipient, as needed.</p> Close Attachments Odd Attachment . ' :onfirm Document Delete Browse... Ire you sure you want to delete the uploaded document? Explanation for Deletion Remove n V Mm//000.•c.ina. -Cumin n rtw/nrarr••..nfn/n.•nn+er,I1..n AA...,...Imo...-.tD ._. a __a _.n_._—��_ is Its I M. n. A ND Grants I Create Amendment Request Page 5 of 5 es v Oauce1 Ok < September 2018 ) Su Mo Tu We Th Fr Sa 26 27 28 29 30 31 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 1 2 3 4 5 6 < August 2021 ) Su Mo Tu We Th Fr Sa 25 26 27 28 29 30 31 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 2 3 4 ittns•lleservices.fema.aovindfarantshauntee/loadAmendmentRequest.action?amendmentReauesterant.nrant... 9/26/2019 AGENDA ITEM SUMMARY FORM File ID: #4549 Date: 09/25/2018 Commission Meeting Date: 10/25/2018 Requesting Department: Department of Fire - Rescue Sponsored By: District Impacted: Type: Resolution Subject: Establish Special Revenue Project - FEMA USAR Cooperative Agreement Purpose of Item: Adopt a Resolution to establish a Special Revenue Project entitled: "FY 2018 — Department of Homeland Security — Federal Emergency Management Agency ("FEMA") — Urban Search & Rescue ("USAR") Readiness Cooperative Agreement" for the Florida Urban Search and Rescue ("USAR") Task Force and appropriating funds in an amount not to exceed $1,273,990.00, consisting of a grant from the Department of Homeland Security, Federal Emergency Management Agency ("FEMA"). Background of Item: The 'Department of Homeland Security has annually awarded a grant to the South Florida Urban Search and Rescue ("USAR") Task Force 2, for the continued operation of the City's USAR Program. Said grant award for Fiscal Year 2018 is in an amount not to exceed $1,273,990.00, commencing September 30th, 2018 thru September 29th, 2021. It is now appropriate to accept said grant award, establish a special revenue project and appropriate an amount not to exceed $1,273,990.00 grant award therein for said fiscal year. Budget Impact Analysis Item has NO budget impact Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: $1,273.990.00 Start Up Capital Cost:$1,273,990.00 Special Revenue Account No: 11000.189000.431000 Department of Fire -Rescue Department of Fire -Rescue Department of Fire -Rescue Office of Management and Budget Office of Management and Budget City Manager's Office Legislative Division Office of the CityAttorney Office of the City Attorney Office of the City Attorney City Commission Reviewed By Ty McGann Johnny Duran Eloy Garcia Pedro Lacret Christopher M Rose Nikolas Pascual Valentin J Alvarez Juan Carlos Perez Barnaby L. Min Victoria Mendez Maricarmen Lopez Fire Department Review Fire Budget Review Fire Chief Review Budget Analyst Review Budget Review City Manager Review Legislative Division Review ACA Review Deputy City Attorney Review Approved Form and Correctness Meeting Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed 09/26/2018 7:54 AM 09/26/2018 8:29 AM 09/26/2018 8:31 AM 10/01/2018 2:46 PM 10/01/2018 4:29 PM 10/02/2018 12:46 PM 10/04/2018 6:11 PM 10/10/2018 5:01 PM 10/10/2018 5:13 PM 10/11/2018 8:29 PM 10/25/2018 9:00 AM City of Miami Legislation Resolution Enactment Number: R-18-0483 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 4549 Final Action Date:10/25/2018 A RESOLUTION OF THE MIAMI CITY COMMISSION ESTABLISHING A NEW SPECIAL REVENUE PROJECT TITLED "FISCAL YEAR 2018 — DEPARTMENT OF HOMELAND SECURITY FEDERAL EMERGENCY MANAGEMENT AGENCY ("FEMA"), URBAN SEARCH & RESCUE ("USAR") COOPERATIVE AGREEMENT," AND APPROPRIATING FUNDS IN AN AMOUNT NOT TO EXCEED $1,273,990.00 CONSISTING OF A GRANT FROM FEMA TO BE USED BY THE CITY OF MIAMI'S ("CITY") DEPARTMENT OF FIRE -RESCUE ("FIRE -RESCUE") TO ACQUIRE EQUIPMENT, TRAINING, SUPPORT, ADMINISTRATIVE AND PROGRAM MANAGEMENT, EQUIPMENT CACHE PROCUREMENT, MAINTENANCE, AND STORAGE; AUTHORIZING THE CITY MANAGER TO ACCEPT SAID GRANT AWARD AND TO EXECUTE ANY AND ALL NECESSARY DOCUMENTS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, IN ORDER TO IMPLEMENT THE ACCEPTANCE OF, AND COMPLIANCE WITH, SAID GRANT. WHEREAS, the City of Miami ("City") has been awarded a grant in an amount not to exceed $1,273,990.00 from the Department of Homeland Security, Federal Emergency Management Agency ("FEMA"); and WHEREAS, pursuant to grant stipulations, said funds will be used by the City of Miami's Department of Fire -Rescue ("Fire -Rescue") for the acquisition of specialized equipment and to provide training, management, and administration of the South Florida Urban Search and Rescue ("USAR") Program; and WHEREAS, said grant award will commence September 30, 2018 and end September 29, 2021; and WHEREAS, it is appropriate for the City Commission to authorize the City Manager to accept said grant and to establish a special revenue project for the appropriation of said grant award; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The following new Special Revenue Project is established and resources are appropriated as described below: FUND TITLE: Department of Homeland Security — FEMA — USAR — Cooperative Agreement - Fiscal Year 2018 RESOURCES: Federal Emergency Management Agency ("FEMA") $1,273,990.00 APPROPRIATIONS: $1,273,990.00 Section 3. The City Manager toexecute any and all necessary documents to implement acceptance of said grant award, Saction4. This Resolution shall become effective immediately upon its adoption and o signature of the Mayor. APPROVED AS TO FORM AND CORRECTNESS: 0/11/2018 I The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective ATTEST: Todd B. Haro-ir--/ City Clerk CITY OF M'IIAMI FLORIDA, a municipal corporation, Emi 'o T. onzalez, Ph.D. Ci Manager APPROVED AS TO FORM AND APPROVED AS TO INSURANCE 'CORRECTNESS: Vidofria Me:n•ez City Attorney REQUIREMENTS: n-Marie Sharpe,/Diictor Department of Risk Management FUND TITLE: Department of Homeland Security-FEMA- USAR-Cooperative Agreement Fiscal Year 2018 RESOURCES: Federal Emergency Management Agency ("FEMA") $1,273,990.00 APPROPRIATIONS: $1,273,990.00 Award Letter U.S. Department of Homeland Security VVaohinghon, D.C.2O472 Grant Musser CityofyNiami-FkzhdaTaykForceU 444GVV2NDAvenue, 1OthFloor Miami, FL3313O- Re: Grant No. EMVV'2O1R-CA'OOOO8 Dear Grant Musser: Congratulations, on behalf of the Department of Homeland Security, your application for financial assistance submitted under the Fiscal Year (FY) 2018 National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement has been approved in the amount of $1,273,990,00. You are not required to match this award with any amount of non -Federal funds. Before you request and receive any of the Federal funds awarded to you, you must establish acceptance of the award. By accepting this award, you acknowledge that the terms of the following documents are incorporated into the terms of your ^ Agreement Articles to this Award Letter) ~ Obligating Document (attached to this Award Letter) ~ FY 2018 National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement Notice of Funding Opportunity. Please make sure you read, understand, and maintain a copy of these documents in your official file for this award. In order to establish acceptance of the award and its terms, please follow these instructions: Step 1: Please log in to the NO Grants oyoham at httpo://portaih*magov. Step 2:After logging in, you will see the Home page with aPending Tasks menu. Click onthe Pending Tasks menu, select the Application sub -menu, and then click the link for "Award Offer Review" tasks. This link willnavigate you toAward Packages that are pending review, Step 3: Click the Review Award Package icon (wrench) to review the Award Package and accept or decline the award. Please save orprint the Award Package for your records. System for Award Management (SAM): Grant recipients are to keep all of their information up to date in SAM, in particular, your organization's name, address, DUNS number, EIN and banking information. Please ensure that the DUNS number used in SAM is the same one used to apply for all FEMA awards. Future payments will be contingent on the information provided inthe SAyN;therefore, it is imperative that the information is correct. The System for Award Management is located at ht+p:// vwmw.aomgov. |fyou have any questions orhave updated your information hn SAM.please let your Grants Management Specialist (GMS) know as soon as possible. This will help use to make the necessary updates and avoid any interruptions in the payment process. 714;w4a..) f_ 11G/‘--?) THOMAS GEORGE DINANNO GPD Assistant Administrator Agreement Articles U.S. Department of Homeland Security VVaoh/ngton, D.C. 20472 AGREEMENT ARTICLES National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement GRANTEE: PROGRAM: AGREEMENT NUMBER: City of Miami ' Florida Task Force U National Urban Search &Rescue (UG&F) Response System Readiness Cooperative Agreement EyWW-2018'CA-00008-S01 TABLE OF CONTENTS DHS Specific Acknowledgements and Assurances Assurances, Administrative Requirements, Cost and Audit Requirements Article III VVhimUeb|owerProtection Act Article IV Use ofDHGSeal, Logo and Flags Article USA Patriot Act of20O1 Article VI Universal Identifier and System ofAward Management (SAK8) Article V|| Reporting ofMatters Related haRecipient Integrity and Performance Article Vi|| Rehabilitation Act ofiQ73 Article |X Trafficking Victims Protection Act of2O0O Article X Education Amendments of1972(Equal Opportunity in Education Act) ' Title |X Article 0 Terrorist Financing Article XU SAFECOK0 Article XU| Procurement cfRecovered KJabaha|a Article XK/ Notice ofFunding Opportunity Requirements Article XV Patents and Intellectual Property Rights Arbo/eXV| Non'oupp|anUngRequirement Article XV|/ Lobbying Prohibitions Article XV|U Limited English Proficiency (Civil Rights Act of1QG4. Title VI) Artio/eX/)( Hotel and Motel Fire Safety Act of1GSO Artic|eXX Fly America Act of1Q74 ArtideXX/ Fedora( Leadership on Reducing Text Messaging while Driving Article XXII Federal Debt Status Artic/eXXU| False Claims Act and Program Fraud Civil Remedies Artio|eXX|V Reporting Subewnrdaand Executive Compensation AnUo|aX%V Energy Policy and Conservation Act Artic|eXXVI Duplication of Benefits Adic|aXXV|( Drug -Free Workplace Regulations Article X}0/||| Debarment and Suspension AMidaXX)% Copyright Artic/eXXX Civil Rights Act #f1BG4'Title \8 Artic|eXXXI Civil Rights Act qf1SG8 AdiclexX{| Best Practices for Collection and Use ofPersonally Identifiable Information (zU) ArtideX}Q(U/ Americans with Disabilities Act of19gO Article)CXX/V Age Discrimination Act of1975 /\ddeXXXV Activities Conducted Abroad Art/de XXXV| Acknowledgment ofFederal Funding from DHS Article XXXVII Acceptance of Post Award Changes Article XXXVIII Disposition of Equipment Acquired Under the Federal Award Article XXXIX National Environmental Policy Act Article XL Nondiscrimination in Matters Pertaining to Faith -Based Organizations Article XLI Prior Approval for Modification of Approved Budget Article XLII Program Income Article XLIII Cooperative Agreement; Federal Involvement Article I - DHS Specific Acknowledgements and Assurances All recipients, subrecipients, successors, transferees, and assignees must acknowledge and agree to comply with applicable provisions governing DHS access to records, accounts, documents, information, facilities, and staff. 1. Recipients must cooperate with any compliance reviews or compliance investigations conducted by DHS. 2. Recipients must give DHS access to, and the right to examine and copy, records, accounts, and other documents and sources of information related to the federal financial assistance award and permit access to facilities, personnel, and other individuals and information as may be necessary, as required by DHS regulations and other applicable laws or program guidance. 3. Recipients must submit timely, complete, and accurate reports to the appropriate DHS officials and maintain appropriate backup documentation to support the reports. 4. Recipients must comply with all other special reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance. 5. If, during the past three years, recipients have been accused of discrimination on the grounds of race, color, national origin (including limited English proficiency (LEP)), sex, age, disability, religion, or familial status, recipients must provide a list of all such proceedings, pending or completed, including outcome and copies of settlement agreements to the DHS FAO and the DHS Office of Ci'»l Rights and Civil Licerties (CRCL) by e-mail at crclnhq.dhs.gov or by mail at U.S. Department of Homeland Security Office for Civil Rights and Civil Liberties Building 410, Mail Stop #0190 Washington, D.C. 20528. 6. In the event courts or administrative agencies make a finding of discrimination on grounds of race, color, national origin (including LEP), sex, age, disability, religion, or familial status against the recipient, or recipients settle a case or matter alleging such discrimination, recipients must forward a copy of the complaint and findings to the DHS FAO and the CRCL office by e-mail or mail at the addresses listed above. The United States has the right to seek judicial enforcement of these obligations. Article II - Assurances, Administrative Requirements, Cost Principles, and Audit Requirements DHS financial assistance recipients must complete either the OMB Standard Form) Standard Form 424B Assurances - Non -Construction Programs, or OMB Standard Form 424D Assurances - Construction Programs as applicable. Certain assurances in these documents may not be applicable to your program, and the DHS financial assistance office (DHS FAO) may require applicants to certify additional assurances. Applicants are required to fill out the assurances applicable to their program as instructed by the awarding agency. Please contact the DHS FAO if you have any questions. DHS financial assistance recipients are required to follow the applicable provisions of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards located at Title 2, Code of Federal Regulations, Part 200, and adopted by DHS at 2 C.F.R. Part 3002. Article III - Whistleblower Protection Act Recipients must comply with the statutory requirements for whistleblower protections (if applicable) at 10 U.S.0 Section 2409, 41 U.S.C. 4712, and 10 U.S.C. Section 2324, 41 U.S.C. Sections 4304 and 4310. Article IV - Use of DHS Seal, Logo and Flags Recipients must obtain permission from their DHS FAO, prior to using the DHS seal(s), logos, crests or reproductions of flags or likenesses of DHS agency officials, including use of the United States Coast Guard seal, logo, crests or reproductions of flags or likenesses of Coast Guard officials. Article V - USA Patriot Act of 2001 Recipients must comply with requirements of the Uniting and Strengthening America by Providing Appropriate Tecls Required to Inter eot and Obstruct Terrorism Act (USA PATRIOT Act), which amends 18 U.S.C. Sections 175-175c. Article VI - Universal Identifier and System of Award Management (SAM) Recipients are required to comply with the requirements set forth in the government -wide financial assistance award term regarding the System for Award Management and Universal Identifier Requirements located at 2 C.F.R. Part 25. Accerdix A. Article VII - Reporting of Matters Related to Recipient Integrity and Performance If the total value of the recipient's currently active grants, cooperative agreements, and procurement contracts from all federal assistance offices exceeds $10,000,000 for any period of time during the period of performance of this federal financial assistance award, the recipient must comply with the requirements set forth in the government -wide Award Term and Condition for Recipient Integrity and Performance Matters located at 2 C.F.R. Part 200 Accendix XII, the full text of which is incorporated here by reference in the award terms and conditions. Article VIII - Rehabilitation Act of 1973 Recipients must comply with the requirements of Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. Section 794), as amended, which provides that no etherroise qualified handicapped individuals in the United States will, solely by reason of the handicap, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. Article IX - Trafficking Victims Protection Act of 2000 Recipients must comply with the requirements of the government -wide award term which implements Section 106(g) of the Trafficking Victims Protection Act of 2000, (TVPA) as amended by 22 U.S.C. Section 7104. The award term is located at 2 C.F.R. Se cticn 175.15, the full text of which is incorporated here by reference. Article X - Education Amendments of 1972 (Equal Opportunity in Education Act) - Title IX Recipients must comply with the requirements of Title IX of the Education Amendments of 1972 (20 U.S.C. Section 1681 et seq.), which provide that no person in the United States will, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any educational program or activity receiving federal financial assistance. DHS implementing regulations are codified at 6 C.F.R. Part 17 and 44 C.F.R. Part 19 Article XI - Terrorist Financing Recipients must comply with E.O. 13224 and U.S. law that prohibit transactions with, and the provisions of resources and support to, individuals and organizations associated with terrorism. Recipients are legally responsible to ensure compliance with the Order and laws. Article XII - SAFECOM Recipients receiving federal financial assistance awards made under programs that provide emergency communication equipment and its related activities must comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications. Article XIII - Procurement of Recovered Materials Recipients must comply with Section GOO2ofthe 3olid IW33�aDi,3ono3i Act, osamended bythe Faaccnc*Cunzer/ehonand pe�ovyrvAz,. The requirements ofSection BOO2include procuring only items designated inguidelines ofthe Environmental Protection Agency (EPA) atuJ O.F.R. 0s"2A7 that contain the highest percentage of recovered mabaha|o practicab|e, consistent with maintaining a satisfactory level of competition. Artic/oXK/-NoUoeofFundinQOppodunitvRaouirements All of the instructions, guidance, limitations, and other conditions set forth in the Notice of Funding Opportunity (NOFO) for this program are incorporated here by reference in the award banns and conditions. Recipients must comply with any such requirements set forth in the program NOFO. Article XV-Patenhaond{ntaUeotuo/PrnpertyRiQhbs Unless otherwise provided by law, recipients are subject to the Bav�-Dc;� A:. Pub. LNo. Se'517.anamended, and codified in 35 U.G.C. Section 200 etsaq. All recipients are subject to the specific requirements governing the dave|opment, naporting, and disposition ofrights to inventions and patents resulting from federal financial assistance awards located ot37 C.F.R. Ps;4. d31and the standard patent rights clause located at37C.F.R.Section 4O1,14. Article XV}'Non-supplanting Requirement Recipients receiving federal financial assistance awards made under programs that prohibit supplanting by law must ensure that federal funds do not replace (supplant) funds that have been budgeted for the same purpose through non-federal sources. Article XV||'Lobbying Prohibitions Recipients must ncmp/ywith 31 U.S.C. Section 1352, which provides that none of the funds provided under an federal financial assistance award may be expended by the recipient to pay any person to influence, or attempt to influence an officer oremployee ofany agency, aMember ofCongress, anofficer oremployee of Congress, oranemployee ofaMember of Congress in connection with any federal action rs|obwd to o federal award orcontract, including any extension, continuation, renewal, amendment, ormodifioedon. Article XyUI-Limited English Proficiency (Civil Rights Act of1964 Title VI) Recipients must comply with the Title \Vof the Civil Rights Act oyY964(42U.G.C. Section 2OOOdetoaqjprohibition against discrimination on the basis of national origin, which requires that recipients of federal financial assistance take reasonable ohapstopnzvidemeaningfu/ocoesohzpersonsvvith|im/hsdEngUohprofioiency(LEP)bztheirpnognomaondaemices.For additional assistance and information regarding language ocoeoo obUQabons, please refer to the OHS Recipient Guidance ��ra�/�p�xdhs�cr�guidancs'zub/isfhad'l-e/c'de')e1-47e;7 t'3urCo�iz-a�!c ra'canirg'u|-acoeaa-peop|a'|imihed and additional resources on gov. Article XCX-Hotel and Motel Fire Safety Act nf1990 In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, (15 U.S.C. Section 2225a), recipients must ensure that all uonfenanoe, meeUng, oonvenUon, or training space funded in whole or in part with federal funds complies with the fire prevention and control guidelines ofthe Federo/.Fire Prevention and Control Act mf 1Q74.oaamended, (16 ArUck*XX-Fly America Act oy1974 Recipients must comply with Preference for U.S. Flag Air Carriers (air carriers holding certificates under4S U.G.C. Section 41102) for international air transportation of people and property to the extent that such service is available, in accordance with the International Air Transpoilation Fair Competitive Practices Act of 1974 (49 U.S.C. Section 40118) and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1S81amendment ho Comptroller General Decision B-13OS42. Article XXI - Federal Leadership on Reducing Text Messaging while Driving Recipients are encouraged bzadopt and enforce policies that ban text messaging while driving as described in a-0. 13513, including conducting initiatives described in Section 3(a) of the Order when on official government business or when Article XXU'Federal Debt Status Recipients are required to be non -delinquent in their repayment ofany federal debt. Examples of relevant debt include de|inquentpayroUondotherbaxes.auditdisa||mmanmaa.andbenefitoverpayments./GeeOk'13 Circu!arA+129j Article XXD|'False Claims Act and Program Fraud Civil Remedies Recipients must comply with the requirements ofThe False Claims Act (31 U.G.C.Section 3728-3733)which prohibits the submission offalse orfraudulent claims for payment tothe federal government. (See 31 U.8.C.Section 38O1'3812which details the administrative remedies for false claims and statements made.) Article XXK/'Reporting Subaxva,dsand Executive CmmpmnmaUon Recipients are required hocomply with the requirements set forth in the government -wide Award Term onRepotng Subowordaand Executive Compensation located at2C-F-FI.Part 17O A�PerdixA.the full text of which iaincorporated here by reference in the award terms and conditions. Article XXV'Energy Policy and Conservation Act Recipients must comply with the requirements of The Energy Policy and Conservation Act (CZ U.S.C. Section 6201)vvhich contain policies relating to energy efficiency that are defined in the state energy conservation plan issued in compliance with this Act. Article XXV|'Duplication mfBenefits Any costoUcoob|a to a particular federal financial assistance award provided for in 2 C-F-F. Pa"2f,q Sutca:� E may not be charged to other federal financial assistance awards to overcome fund deficiencies, to avoid restrictions imposed by federal ohatutes, regulations, or federal financial assistance award terms and conditions, orfor other reasons. However, these prohibitions would not preclude recipients from shifting costs that are allowable under two or more awards in accordance with existing federal sbatutes, regulations, orthe federal financial assistance emsnd hamno and conditions. Article XXV|| - Druo'FrmeVVorko|acm Regulations Recipients must comply with drug -free workplace requirements in Subpart 6 (or Subpart C.ifthe recipientis anindividual) of 2 OFF cn�3C,O1.which adopts the Govemment-wideimplementation (2CF.R 152)ofsec. 5152'5158ofthe Drug -Free Adic|oXXV>U-OobannentandSumpenoimn Recipients are subject to the non -procurement debarment and suspension regulations implementing Executive Orders (E.O.) 12549andand 2 CJ:7.R. Pa� 1 80. These regulations restrict federal financial assistance awards, subawards, and contracts with certain parties that are debarred, suspended, or otherNise excluded from or ineligible for participation in federal assistance programs or activities. Article XXIX'Copyright Recipients must affix the applicable copyright notices of 17 U.S. C. Sections 401 or 402 and an acknowledgement of U.S. Government sponsorship (including the award number) to any work first produced under federal financial assistance awards. Article XXX-Civil Rights Act of1964'Title 0 Recipients must comply with the requirements ofTitle \8ofthe Civil Rights Act oy1QG4(42U.S.C.Section 2OOOdetoeqj. which provides that no person in the United States will, on the grounds of race, color, ornational origin, beexcluded from participation /n, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. DHS implementing regulations for the Act are found at 6 C.F.R. Part 21 and 4-1 C.F.R. Part 7. Article X3OX|'Civil Rights Act oy196@ Recipients must comply with Tit!eV|U ofte Civil P:ztfz A-�tof-'1g,53. which prohibits recipients from discriminating in the sale, rental, financing, and advertising of dwellings, or in the provision of services in connection therewith, on the basis of race, color, national origin, religion, disability, familial status, and sex (See 42 U.S.C. Section 3601 et seq.), as implemented by the Department of Housing and Urban Development at 24 C.F.R. Part 10C. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units-i.e., the public and common use areas and individual apartment units (a!I units in buildings with elevators and ground -floor units in buildings without elevators) -be designed and constructed with certain accessible features. (See 24 C.F.R. Section 100.201.) Article XXXII - Best Practices for Collection and Use of Personally Identifiable Information (PII) Recipients who collect PII are required to have a publically-available privacy policy that describes standards on the usage and maintenance of PII they collect. DHS defines personally identifiable information (PII) as any information that permits the identity of an individual to be directly or indirectly inferred, including any information that is linked or linkable to that individual. Recipients may also find the DHS Privacy Impact Assessments: Privacy Gi.idance and Privacy te; �.clate as useful resources respectively. Article XXXIII - Americans with Disabilities Act of 1990 Recipients must comply with the requirements of Titles I, II, and III of the Americans with Disabilities Act, which prohibits recipients from discriminating on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities. (42 U.S.C. Sections 12101- 12213). Article XXXIV - Age Discrimination Act of 1975 Recipients must comply with the requirements of the Age Discrimination Act of 1975 (Title 42 U.S. Code, Section 6101 et seq.), which prohibits discrimination on the basis of age in any program or activity receiving federal financial assistance. Article XXXV - Activities Conducted Abroad Recipients must ensure that project activities carried on outside the United States are coordinated as necessary with appropriate government authorities and that appropriate licenses, permits, or approvals are obtained. Article XXXV1 - Acknowledgment of Federal Funding from DHS Recipients must acknowledge their use of federal funding when issuing statements, press releases, requests for proposals, bid invitations, and other documents describing projects or programs funded in whole or in part with federal funds. Article XXXVII - Acceptance of Post Award Changes In the event FEN1A determines that changes are necessary to the award document after an award has been made, including changes to period of performance or terms and conditions, recipients will be notified of the changes in writing. Once notification has been made, any subsequent request for funds will indicate recipient acceptance of the changes to the award. Please call the FEMA/GND Call Center at (866) 927-5646 or via e-mail to ASK-GMD(dhs.gov if you have any questions. Article XXXVIII - Disposition of Equipment Acquired Under the Federal Award When original or replacement equipment acquired under this award by the recipient or its sub -recipients is no longer needed for the original project or program or for other activities currently or previously supported by DHS/FEMA, you must request instructions from DHS/FEMA to make proper disposition of the equipment pursuant to 2 C.F.R. Section 200.313. Article )0XIX - National Environmental Policy Act Recipients must comply with the requirements of the National Environmental Policy Act (NEPA) and the Council on Environmental Quality (CEO) Regulations for Implementing the Procedural Provisions of NEPA, which requires recipients to use all practicable means within their authority, and consistent with other essential considerations of national policy, to create and maintain conditions under which people and nature can exist in productive harmony and fulfill the social, economic, and other needs of present and future generations of Americans. Article XL - Nondiscrimination in Matters Pertaining to Faith -Based Organizations It is DHS policy to ensure the equal treatment of faith -based organizations in social service programs administered or supported by DHS or its component agencies, enabling those organizations to participate in providing important social services to bene5oiarias. Recipients must comply with the equal treatment policies and requirements contained in 5 C.F.P. Ps"1gandoUherapplioab|eobatues,ragu/ations.andQuidancagovem/ngUlepaFficipabons-of fa/bh'basedorganiZatkzns in individual DHSprograms. Article XLI'Prior Approval for Modification of Approved Budget Before making any change bzthe DH8/FEMAapproved budget for this award, you must request prior written approval from DHB/FEKXAwhena required by2 C.F.R. Section 200,308. For awards with an approved budget greater than the simplified acquisition threshold as defined at 2 C.F.R Section 200.83 (currently $250,000), you may not transfer funds'among direct cost categories, programs, functions, or activities without prior written approval from DHS/FEMA where the cumulative amount of such transfers exceeds or is expected to exceed ten percent (10%) of the total budget DHS/FENIA last approved. You must report any deviations from your DHS/FENIA approved budget in the first Federal Financial Report (SF-425) you submit following any budget deviation, regardless of whether the budget deviation requires prior written approval. Article XLU 'Pnogram Income Per 2CFRPar, 200.307,Grantees are encouraged bzearn income todefray program costs where appropriate. Program income includes income from fees for services performed, from the use or rental of real or personal property acquired with grant funds, from the sale ofcommodities oritems fabricated under agnantograemen�and �ompayments ofprincipal and rn interest onloans made with grant funds. progrsIncome does not include interest ongrant funds, rebates, credits, discounts. nafunds, etc. and interest earned on any ofthem. When the grantee nama program income under this cooperative agreement. this program income may,be added to the funds committed to the grant agreement by the Federal agency and the grantee (as defined in 2 CFR Part 200.307(a)(2)). The program income shall be used for the purposes and under the conditions of the cooperative agreement. Article XLU}'Cooperative Agreement; Federal Involvement Program authorilty and respcnsibilitj under this cooperative agreement resides w;th FENIA and the recipient, consistent with the terms ofthe el'xsrd.including the Not,lceofFunding Opportunity. FE&IAwill work with the recipient b:review and nyfine work plans toensure pnzgramgoals and objectives can beeffectively accomplished. The recipient and its subn:oipientsshall not develop orengage k7t1hedevelopment oftasks not approved /npecipien ` nepphoot/onvv/thoutpoet'aw/ardeppnova/hom the FEKJ,4program of5ce.and the issuance ofa Grant Amendment from FE A. FEMA will monitor the projectnn000nbnua/ basis by maintainingongcing contact with the recipient and will provide input tothe program/\�sdirection, in consultation with the recipient, maneeded. BUDGET COST CATEGORIES Personnel $830.056�00 Fringe Benefits $106.539.00 Travel , $104.500.00 Equipment $135.000.00 Supplies $20,000.00 Contractual $77,896.00 Construction $0.00 Indirect Charges $0,00 Other $0.00 Obligating Document for Award/Amendment la. AGREEMENT NO. 2. AMENDMENT NO. EMW-2018-CA-00008-SO1 *** 6. RECIPIENT NAME .AND ADDRESS City ofMiami - Florida Task Force II 444 SW 2ND Avenue, 10th Floor Miami, FL, 33130 - 3. RECIPIENT NO. 596000375 7. ISSUING FEMA OFFICE AND ADDRESS FEMA-GPD 400 C Street, SW, 3rd floor Washington, DC 20472-3645 POC: 866-927-5646 9. NAME OF RECIPIENT PHONE NO. PROJECT OFFICER 7868779882 Grant Musser II. EFFECTIVE DATE OF THIS ACTION 09/01/2018 4. TYPE OF ACTION 5. CONTROL NO. AWARD WX03471 N20 18T 8. PAYMENT OFFICE AND ADDRESS FEMA Finance Center 430 Market Street Winchester, VA 22603 10. NAME OF FEMA. PROJECT COORDINATOR Central Scheduling and Information Desk Phone: 800-368-6498 Email: Ask.csid@dhs.gov 12. 13. ASSISTANCE ARRANGEMENT METHOD Cost Reimbursement OF PAYMENT PARS 1 5. DESCRIPTION OF ACTION a. (Indicate funding data for awards or financial changes) PROGRAM CFDA NO. NAME ACRONYM National Urban 97.025 Search & Rescue (US&R) Response System Readiness Cooperative Agreement ACCOUNTING DATA (ACCS CODE) XXXX-XX_A-XXXXX.-X- .7CXXXX-XXXX-XXX:X-X 20 1 8-0S-A392-D60D- 4101-D PRIOR TOTAL AWARD 14. PERFORMANCE PERIOD From: 09/01/2018 Budget Period 09/01/2018 08/31/2021 To: 08/31/2021 AMOUNT CURRENT CUMULATIVE NON - AWARDED TOTAL THIS AWARD ACTION + OR (-) FEDERAL COMMITMENT $0.00 S1,273,990.00 $1,273,990.00 See Totals S0.00 S1,273,990.00 51,273,990.00 $0,00 b. To describe changes other than funding data or financial changes, attach schedule and check here. N/A 16 a. FOR NON -DISASTER PROGRAMS: RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE (3) COPIES OF THIS DOCUMENT TO FENLA. (See Block 7 for address) National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement recipients are not required to sign and return copies of this document. However, recipients should print and keep a copy of this document for their records. 16b. FOR DISASTER PROGRAMS: RECIPIENT IS NOT REQUIRED TO SIGN This assistance is subject to terms and conditions attached to this award notice or by incorporated reference in program legislation cited above. 17. RECIPIENT SIGNATORY OFFICIAL (Name and Title) DATE 18. FEMA SIGNATORY OFFICIAL (Name and Title) 001441fill e- • DEBORAH SUSAN SCOTT , Assistance Officer DATE Wed Aug 29 16:58:50 GMT 2018 The Department of Homeland Security (DHS) Notice of Funding Opportunity (NOFO) National Urban Search & Rescue Response System. NOTE: If you are going to apply for this funding opportunity and have not obtained a Data Universal Numbering System (DUNS) number and/or are not currently registered in the System for Award Management (SAM), please take immediate action to obtain a DUNS Number, if applicable, and then to register immediately in SAM. It may take 4 weeks or more after you submit your SAM registration before your registration is active in SAM, then an additional 24 hours for Grants.gov to recognize your information. Information on obtaining a DUNS number and registering in SAM is available at Grants.gov. Detailed information regarding DUNS and SAM is also provided in Section D of this NOFO, subsection, Content and Form of Application Submission. A. Program Description Issued By U.S. Department of Homeland Security (DHS) Federal Emergency Management Agency (FEMA), Office of Response and Recovery, Response Directorate, Operations Division, Urban Search and Rescue (US&R) Branch Catalog of Federal Domestic Assistance (CFDA) Number 97.025 CFDA Title National Urban Search & Rescue Response System. Notice of Funding Opportunity Title FY 2018 National Urban Search & Rescue Response System Readiness Cooperative Agreement. NOFO Number: DHS-18-DOD-025-00-01 Authorizing Authority for Program Robert T. Stafford Disaster Relief and Emergency Assistance Act 42 U.S.C. § 5165f (Stafford Act). Appropriation Authority for Program Department of Homeland Security Appropriations Act, 2018 (Pub. L. No. 115-141) Program Type New Page 1 of 17 Program Overview, Objectives, and Priorities The National Urban Search and Rescue (US&R) Response System (the System) provides funding for 28 national task forces staffed and equipped to assist State and local governments conduct around -the -clock search -and -rescue operations following a Presidentially declared major disaster or emergency under the Stafford Act (e.g., earthquakes, tornadoes, floods, hurricanes, aircraft accidents, hazardous materials spills and catastrophic structure collapses). When deployed, these task forces, support State and local emergency responders' efforts to locate survivors and manage recovery operations. This program supports DHS Mission 5, Goal 5.1: "Enhance National Readiness," as provided in the DHS 2014 Quadrennial Homeland Security Review. The objective of this Cooperative Agreement is to provide for the sustainment and readiness of the System and local jurisdictions, through the funding of: administration and management, training, equipment and storage and maintenance. Program Priorities are as follows: 1. Ensure that System Sponsoring Agency Administrative Organizations manage and administer task force affairs and activities consistent with best practices, including by making available training and exercises to enable task force personnel to safely perform assigned duties in accordance with established FEMA and System standards and guidance. 2. Ensure a state of readiness and enhance operational effectiveness by acquiring and maintaining equipment and tools in accordance with the System's current approved FEMA Equipment Cache List. 3. Provide leased space to meet the office, training site and storage requirements of the System. 4. Optimize standby activities by making available resources to enable catastrophic event planning, mobilization exercises and technical assistance. 5. Provide forums to enable FEMA and System Sponsoring Agency senior leadership coordination and discussion on System strategic issues. Performance Metric A Federal Urban Search & Rescue resource will arrive on scene within 16 hours of notification for no -notice events within the Contiguous United States from the time a request is received from the Authority Having Jurisdiction. Page 2 of 17 B. Federal Award Information Award Amounts, Important Dates, and Extensions Available Funding for the NOFO: $34,234,232 Projected number of Awards: 28 Period of Performance: 36 Months Projected Period of Performance Start Date: 09/30/2018 Projected Period of Performance End Date: 09/29/2021 Details of funding amounts can be found in Appendices C - G. Extensions to the period of performance will not be permitted unless the recipient has a compelling justification. Recipients shall follow the steps identified in Section H of this document to obtain an extension to the period of performance. Funding Instrument Cooperative Agreement Program authority and responsibility under this Cooperative Agreement reside with FEMA. FEMA retains the right to terminate all or part of the Cooperative Agreement and may conduct site visits and monitoring throughout the Period of Performance. FEMA will work with the recipient to develop and refine the details of executing this award, including work plans, goals and objectives, timelines, deliverables, effectiveness measures, selection of key partners, outreach or educational materials, coordination of multi state efforts, and definition of eligible and ineligible tasks to ensure that program is effectively implemented. The recipient shall not engage in the development of tasks not approved in the recipient's application without prior approval and the issuance of an amendment to the award by FEMA. Details for implementing this Cooperative Agreement are provided in Appendix A, Statement of Work. C. Eligibility Information Eligible Applicants FEMA-designated Urban Search & Rescue Task Force Sponsoring Agencies (28 total). Eligibility Criteria Applicants must be a FEMA-designated Urban Search and Rescue Task Force Sponsoring Agency. Other Eligibility Criteria Applicants must submit a complete application, including a budget plan that is in accordance with the items outlined in the Statement of Work. Page 3 of 17 Maintenance of Effort (MOE) Maintenance of effort is NOT required under this program. Cost Share or Match There is no Cost Match or Cost Share requirement for this Cooperative Agreement. D. Application and Submission Information Key Dates and Times Date Posted to Grants.gov: 6/22/2018 Application Submission Deadline: 08/2/2018 at 12:00:00:00 PM Anticipated Funding Selection Date: 9/3/2018 Anticipated Award Date: 9/30/2018 Other Key Dates Event Suggested Deadline For Completion Obtaining DUNS Number Four weeks before actual submission deadline Obtaining a valid EIN Four weeks before actual submission deadline Updating SAM registration Four weeks before actual submission deadline Initial application in Grants.gov One week before actual submission deadline Final application in ND Grants One week before actual submission deadline Address to Request Application Package Application forms and instructions are available at Grants.gov on the Workspace application platform. To access the application package, select "Applicants" then "Apply for Grants" followed by "Get Application Package." Enter the Funding Opportunity Number or Opportunity Package ID located in this NOFO. Select "Apply" and then "Create Workspace." Follow the prompts to download the instructions and begin the application. For a hardcopy or email of the full NOFO, please email a request to: Wanda Casey, wanda.casevafema.dhs.g.OV. In addition, the Telephone Device for the Deaf (TDD) and/or Federal Information Relay Service (FIRS) number available for this Notice is: (800) 462-7585. Initial Applications will be processed through the Grants.gov portal and the complete application will be processed through the ND Grants System. Hard copy applications will not be accepted. Page 4 of 17 Content and Form of Application Submission Applying for an award under this program is a multi -step process and requires time to complete. To ensure that an application is submitted on time applicants are advised to start the required steps well in advance of their submission. Please review the table above under "Submission Dates and Other Key Dates and Times" for estimated deadlines to complete each of the steps listed below. Failure of an applicant to comply with any of the required steps before the deadline for submitting their application will automatically disqualify their application. The steps involved in applying for an award under this program are: 1. Applying for, updating, or verifying their DUNS Number 2. Applying for, updating, or verifying their EIN Number 3. Updating or verifying their SAM Number 4. Submitting an initial application in Grants.gov, and 5. Submitting the complete application in ND Grants In ND Grants applicants will be prompted to submit all of the information contained in the following forms. Applicants should review these forms before applying to ensure they have all the information required. Forms are located at; SF-424 Mandatory Family I GRANTS.GOV • Budget Information for Non -Construction Programs (SF-424A); • Assurances for Non -Construction Programs (SF-424B); • Grants.gov Lobbying Form (SF-LLL). Applicants will also be prompted to assure compliance with all Standard and Special Terms and Conditions before being eligible to receive an award under this program. In addition, applicants must submit copies of the following in ND Grants: • A completed US&R Budget Narrative Workbook, FEMA Form 089-0-10 (Appendix B) • Latest Single Audit (per 2 CFR Part 200, Subpart F) • Any requests & approvals received for pre -award costs (if applicable) • Indirect Cost Rate Agreement (if applicable) • If one or more vehicle purchases is/are included in the budget narrative, include the following: a. Vehicle (rolling or floating) specifications of the vehicle(s) the applicant intends to purchase b. A completed Vehicle Support Unit Purchase Replacement/Disposal Justification Form, FEMA Form 089-0-26 Page 5 of 17 Unique Entity Identifier and System for Award Management (SAM) All applicants for this award must: 1. Be registered in SAM before submitting its application; 2. Provide a valid DUNS number in its application; and 3. Continue to maintain an active SAM registration with current information at all times during which it has an active federal award or an application or plan under consideration by a DHS FAO. DHS may not make a federal award to an applicant until the applicant has complied with all applicable DUNS and SAM requirements and, if an applicant has not fully complied with the requirements by the time DHS is .ready to make a federal award. DHS may determine that the applicant is not qualified to receive a federal award and use that determination as a basis for making a federal award to another applicant. The Standard Language for Using Grants.gov Apply is provided to aid in fulfilling these requirements: Electronic Delivery DHS is participating in the Grants.gov initiative to provide the grant community with a single site to find and apply for grant funding opportunities. DHS encourages applicants to submit their applications online through Grants.gov. How to Register to Apply through Grants.gov 1. Instructions: Read the instructions below about registering to apply for DHS funds. Applicants should read the registration instructions carefully and prepare the information requested before beginning the registration process. Reviewing and assembling the required information before beginning the registration process will alleviate last-minute searches for required information. The registration process can take up to four weeks to complete. Therefore, registration should be done in sufficient time to ensure it does not impact your ability to meet required application submission deadlines. Organizations must have a Data Universal Numbering System (DUNS) Number, active System for Award Management (SAM) registration, and Grants.gov account to apply for grants. If individual applicants are eligible to apply for this grant funding opportunity, refer to the Application Registration page. Organization applicants can find complete instructions online. 2. Obtain a DUNS Number: All entities applying for funding, including renewal funding, must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet (D&B). Applicants must enter the DUNS number in the data entry field labeled "Organizational DUNS" on the SF-424 form. Detailed instructions for obtaining a DUNS number are available online. Page 6 of 17 3. Register with SAM: In addition to having a DUNS number, all organizations applying online through Grants.gov must register with the System for Award Management (SAM). Failure to register with SAM will prevent your organization from applying through Grants.gov. SAM registration must be renewed annually. Detailed instructions for registering with SAM are available online. 4. Create a Grants.gov Account: The next step in the registration process is to create an account with Grants.gov. Applicants must know their organization's DUNS number to complete this process. For more information, follow the on -screen instructions. 5. Add a Profile to a Grants.gov Account: A profile in Grants.gov corresponds to a single applicant organization the user represents (i.e., an applicant) or an individual applicant. If you work for or consult with multiple organizations and have a profile for each, you may log in to one Grants.gov account to access all of your grant applications. To add an organizational profile to your Grants.gov account, enter the DUNS Number for the organization in the DUNS field while adding a profile. Detailed instructions about creating a profile on Grants.gov are available online. 6. EBiz POC Authorized Profile Roles: After you register with Grants.gov and create an Organization Applicant Profile, the organization applicant's request for Grants.gov roles and access is sent to the EBiz POC. The EBiz POC will then log in to Grants.gov and authorize the appropriate roles, which may include the AOR role, thereby giving you permission to complete and submit applications on behalf of the organization. You will be able to submit your application online any time after you have been assigned the AOR role. Detailed instructions about creating a profile on Grants.gov are available online. 7. Track Role Status: You can track your role request online. 8. Electronic Signature: When applications are submitted through Grants.gov, the name of the organization applicant with the AOR role that submitted the application is inserted into the signature line of the application, serving as the electronic signature. The EBiz POC must authorize individuals who are able to make legally binding commitments on behalf of the organization as an AOR; this step is often missed and it is crucial for valid and timely submissions. How to Submit an Initial Application to DHS via Grants.gov Grants.gov applicants can apply online using Workspace. Workspace is a shared, online environment where members of a grant team may simultaneously access and edit different web forms within an application. For each funding opportunity announcement (FOA), you can create individual instances of a workspace. Below is an overview of applying on Grants.gov. Access to complete instructions on how to apply for opportunities using Workspace are available online. Page 7 of 17 1 Create a Workspace: Creating a workspace allows you to complete it online and route it through your organization for review before submitting. 2. Complete a Workspace: Add participants to the workspace to work on the application together, complete all the required forms online or by downloading PDF versions, and check for errors before submission. 3. Adobe Reader: If you decide not to apply by filling out web forms you can download individual PDF forms in Workspace so tht they will appear similar to other Standard or DHS forms. The individual PDF forms can be downloaded and saved to your local device storage, network drive(s), or external drives, then accessed through Adobe Reader. NOTE: Visit the Adobe Software Compatibility pan on Grants.gov to download the appropriate version of the software. 4. Mandatoiy Fields in Forms: In the forms, you will note fields marked with an asterisk and a different background color. These fields are mandatory fields that must be completed to successfully submit your application. 5. Complete SF-424 Fields First: The forms are designed to fill in common required fields across other forms, such as the applicant name, address, and DUNS number. To trigger this feature, an applicant must complete the SF-424 information first. Once it is completed, the information will transfer to the other forms. 6. Submit a Workspace: An application may be submitted through workspace by clicking the "Sign and Submit" button on the Manage Workspace page, under the Forms tab. Grants.gov recommends submitting your application package at least 24-48 hours prior to the close date to provide you with time to correct any potential technical issues that may disrupt the application submission. 7. Track a Workspace: After successfully submitting a workspace package, a Grants.gov Tracking Number (GRANTXXXXXXXX) is automatically assigned to the application. The number will be listed on the Confirmation page that is generated after submission. Using the tracking number, access the Track My Application page under the Applicants tab or the Details tab in the submitted workspace. Additional training resources, including video tutorials, are available online. Applicant Support: Grants.gov provides applicants 24/7 support via the toll -free number 1-800-518-4726 and email at support@grants.gov. For questions related to the specific grant opportunity, contact the number listed in the application package of the grant you are applying for. If you are experiencing difficulties with your submission, it is best to call the Grants.gov Support Center and get a ticket number. The Support Center ticket number will assist the DHS with tracking your issue and understanding background information on the issue. Page 8 of 17 Submitting an Initial Application in Grants.gov The initial application cannot be started or submitted in Grants.gov unless the applicant's registration in SAM is confirmed. The initial application in grants.gov requires completing Standard Form 424 (SF424), Application for Federal Assistance. Application forms and instructions are available at Grants.CIOV. Applicants must now use the grants.gov Workspace to apply. The Workspace is a shared, online environment where members of a grant team may simultaneously access and edit different web forms within an application. For each NOFO you can create individual instances of a workspace. Applicants are encouraged to submit their initial application in Grants.eov at least 7 days before the final application deadline. In addition, Grants.gov recommends submitting application packages through the workspace at least 24-48 hours prior to the close date to provide you with time to correct any potential technical issues that may disrupt the application submission. Applications submitted through Grants.gov constitute an electronically signed application. When submitting the application through Grants.gov, the name of the applicant's AOR will be inserted into the signature line of the application. Submitting the Final Application in Non Disaster Grants System (ND Grants) After submitting the initial application in Grants.gov, eligible applicants will be notified by DHS/FEMA and asked to proceed with submitting their complete application package in ND Grants. Applicants can register early with ND Grants and are encouraged to begin their ND Grants registration at the time of this announcement. Early registration will allow applicants to have adequate time to start and complete their application. In ND Grants applicants will be prompted to submit all of the information contained in the following forms: • Standard Form 424A, Budget Information (Non -construction) • Standard Form 424B, Standard Assurances (Non -construction) • Standard Form LLL, Disclosure of Lobbying Activities (if the grantee has engaged or intends to engage in lobbying activities), as well as assure compliance with all Standard and Special Terms and Conditions, before being eligible to receive an award under this program. These forms can be found online. Applicants will also be required to submit copies of the following in ND Grants • A completed US&R Budget Narrative Workbook, FEMA Form 089-0-10 (Appendix B) • Latest Single Audit (per 2 CFR Part 200, Subpart F) • Any requests & approvals received for pre -award costs (if applicable) • Indirect Cost Rate Agreement (if applicable) Page 9 of 17 If one or more vehicle purchases is/are included in the budget narrative, include the following: a. Vehicle (rolling or floating) specifications of the vehicle(s) the applicant intends to purchase b. A completed Vehicle Support Unit Purchase Replacement/Disposal Justification Form, FEMA Form 089-0-26 If you need assistance registering for the ND Grants system, please contact ndgrants c(r�,fema.c2ov or (800) 865-4076. Timely Receipt Requirements and Proof of Timely Submission Online Submissions. All applications must be received by the due date established for this program. Proof of timely submission is automatically recorded by Grants.gov. An electronic date/time stamp is generated within the system when the application is successfully received by Grants.gov. The applicant with the AOR role who submitted the application will receive an acknowledgement of receipt and a tracking number (GRANTX)OCC0000 from Grants.gov with the successful transmission of their application. This applicant with the AOR role will also receive the official date/time stamp and Grants.gov Tracking number in an email serving as proof of their timely submission. When DHS successfully retrieves the application from Grants.gov, and acknowledges the download of submissions, Grants.gov will provide an electronic acknowledgment of receipt of the application to the email address of the applicant with the AOR role who submitted the application. Again, proof of timely submission shall be the official date and time that Grants.gov receives your application. Applications received by Grants.gov after the established due date for the program will be considered late and will not be considered for funding by DHS. Applicants using slow internet, such as dial -up connections, should be aware that transmission can take some time before Grants.gov receives your application. Again, Grants.gov will provide either an error or a successfully received transmission in the form of an email sent to the applicant with the AOR role. The Grants.gov Support Center reports that some applicants end the transmission because they think that nothing is occurring during the transmission process. Please be patient and give the system time to process the application. Intergovernmental Review An intergovernmental review may be required. Applicants must contact their state's Single Point of Contact (SPOC) to comply with the state's process under Executive Order 12372. Page 10 of 17 Funding Restrictions Federal funds made available through this award may only be used for the purpose set forth in this award and must be consistent with the statutory authority for the award. Award funds may not be used for matching funds for any other Federal grants/cooperative agreements, lobbying, or intervention in Federal regulatory or adjudicatory proceedings. In addition, federal funds may not be used to sue the federal government or any other government entity. Pre -award Costs Per 2 CFR Part 200.458, pre -award costs are those incurred prior to the effective date of the Federal award directly pursuant to the negotiation and in anticipation of the Federal award where such costs are necessary for efficient and timely performance of the scope of work. Such costs are allowable only to the extent that they would have been allowable if incurred after the date of the Federal award and only with the written approval from FEMA. To apply for the approval to of pre -award costs (i.e., costs incurred prior to the beginning of the Period of Performance for this Cooperative Agreement) the recipient shall submit a justification as to why the pre -award cost approval is necessary, along with a detailed estimate of costs, in the application. The US&R Branch will review and forward to the Grant Programs Directorate point of contact for approval. The recipient will then be instructed to include their request and the approval with their application package submission. Once the cooperative agreement is awarded, the recipient may then draw down this funding to cover the pre -award expenses at that time. Direct Costs: • Planning: Planning costs related to training or exercises are allowed under this program. • Training: Training related costs are allowed under this program. • Exercises: Exercise related costs are allowed under this program. • Equipment: Equipment costs are allowed under this program. • Medical Monitoring: Medical Monitoring costs are allowed under this program • Domestic: Domestic travel costs are allowed under this program. • International: International travel is not an allowable cost under this program unless approved in advance by FEMA. • Construction and Renovation: Construction and renovation costs are NOT allowed under this program. Page 11 of 17 Management and Administration (M&A) Costs. Management and Administration costs are allowed under this program, as outlined in 44 CFR Part 208.23. Management and Administration costs are activities directly related to implementing the award. Funding levels for M&A costs, if proposed, will be negotiated on a per -applicant basis. Indirect Facilities & Administrative (F&A) Costs. Indirect costs are allowable under this program as described in 2 C.F.R. § 200.414. With the exception of recipients who have never received a negotiated indirect cost rate as described in 2 C.F.R. § 200.414(0, recipients must have an approved indirect cost rate agreement with their cognizant Federal agency to charge indirect costs to this award. A copy of the approved rate (a fully executed, agreement negotiated with the applicant's cognizant federal agency) is required at the time of application and must be provided to FEMA before indirect costs are charged to the award. Other Cost Requirements: Environmental Planning and Historic Preservation (EHP) Compliance As a Federal agency, FEMA is required to consider the effects of its actions on the environment and/or historic properties to ensure that all activities and programs funded by the agency, including grants -funded projects, comply with Federal EHP regulations, laws and Executive Orders as applicable. Recipients and sub- recipients proposing projects that have the potential to impact the environment, including but not limited to construction of communication towers, modification or renovation of existing buildings, structures and facilities, or new construction including replacement of facilities, must participate in the FEMA EHP review process. The EHP review process involves the submission of a detailed project description that explains the goals and objectives of the proposed project along with supporting documentation so that FEMA may determine whether the proposed project has the potential to impact environmental resources and/or historic properties. In some cases, FEMA is also required to consult with other regulatory agencies and the public in order to complete the review process. The EHP review process must be completed before funds are released to carry out the proposed project. FEMA will not fund projects that are initiated without the required EHP review. E. Application Review Information Application Evaluation Criteria Prior to making a federal award, the DHS FAO is required by 31 U.S.C. § 3321 and 41 U.S.C. § 2313 to review information available through any OMB -designated repositories of government wide eligibility qualification or financial integrity information. Application evaluation criteria may include the following risk based considerations of the applicant: 1. Financial stability. Page 12 of 17 2 Quality of management systems and ability to meet management standards. 3. History of performance in managing federal award. 4. Reports and findings from audits. 5. Ability to effectively implement statutory, regulatory, or other requirements. Applications will be reviewed to ensure conformance with the Eligibility Criteria in Section C of this NOFO and Application and Submission Information in Section D. Applicants that do not meet eligibility and application submission requirements will be removed from consideration. Review and Selection Process FEMA staff, professionally and technically qualified in the System, will evaluate applications and select applicants for funding. Applicants will be evaluated and selected for funding based on the following: • The applicant demonstrates expertise and qualifications necessary to support Emergency Support Function #9 (ESF #9) activities under the National Incident Management System and the National Response Framework. • The applicant's proposed work plan is consistent with the US&R Task Force FY 2018 Readiness Cooperative Agreement Statement of Work, found in Appendix A of this NOFO. • The applicant proposes costs that are allowable, reasonable and allocable in relation to proposed projects and tasks. i. "Prior to making a federal award with a total amount of federal share greater than the simplified acquisition threshold, DHS is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM, currently Federal Awardee Performance Integrity Information System (FAPHS). ii. An applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that a federal awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM. iii.DHS will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant's integrity, business ethics, and record of performance under federal awards when completing the review of risk posed by applicants as described in 2 CFR § 200.205 federal awarding agency review of risk posed by applicants." F. Federal Award Administration Information Notice of Award Page 13 of 17 Administrative and National Policy Requirements All successful applicants for DHS grant and cooperative agreements are required to comply with DHS Standard Terms and Conditions. The applicable DHS Standard Terms and Conditions will be for the last year specified at that URL, unless the application is for a continuation award. In that event, the terms and conditions in effect for the fiscal year that award was originally made will apply. Before accepting the award, the AOR should carefully read the award package for instructions on administering the grant award and the terms and conditions associated with responsibilities under federal awards. Recipients must accept all conditions in this NOFO as well as any special terms and conditions in the Notice of Award to receive an award under this program. Reporting Federal Financial Reporting Requirements. The Federal Financial Reporting Form (FFR) (SF-425 OMB #4040-0014) is available online. Financial and Compliance Audit Report. For audits of fiscal years beginning on or after December 26, 2014, recipients that expend $750,000 or more from Federal funding sources during their fiscal year are required to submit an organization -wide financial and compliance audit report. The audit must be performed in accordance with the requirements of Government and Accountability Office's (GAO) Government Auditing Standards, located at litto://www.g.ao.g.ov/zovaud/vbk01.htm, and the requirements of Subpart F of 2 C.F.R. Part 200, located at: http://www.ecfrs.ovicg.i-bin/text- idx?SID-55e12eead565605b4d529d82d276105ceznode=2:1.1.2. 1 .1.6&rcm=div6 Financial and Program Reporting Periods and Due Dates Report Reporting Period Report Due Date Quarterly Financial Report (SF-425) October 1 — December 31 January 30 Semi -Annual Performance Report October 1 — December 31 January 30 Quarterly Financial Report (SF-425) January 1 — March 31 April 30 Semi -Annual Performance Report January 1 — June 30 July 30 Quarterly Financial Report (SF-425) April 1 — June 30 July 30 Quarterly Financial Report (SF-425) July 1 — September 30 October 30 Semi -Annual Performance Report July 1 — December 31 January 30 Page 14 of 17 For audits of fiscal years beginning prior to December 26, 2014, recipients that expend $500,000 or more from Federal funding sources during their fiscal year are required to submit an organization -wide financial and compliance audit report. The audit must be in accordance with GAO's Government Auditing Standards, located at http://www.eao,e-oviczovaudivbk01.htm, and OMB Circular A-133, Audits of States, Local Governments, and Non -Profit Organizations, located at http ://www.wh itehouse.goviomb/circu lars/a 133 compliance supplement 2012 Program Performance Reporting Requirements. Recipients are responsible for providing updated performance reports using the FEMA Form 089-0-11 on a Semi -Annual basis through ND Grants. The FEMA Form 089-0-11 is due within 30 days after the end of the reporting period recipients must complete the FEMA Form 089-0-11 and submit it as an attachment to the ND Grants system. Close Out Reporting Requirements. Within 90 days after the end of the period of performance, or after an amendment has been issued to close out a grant, whichever comes first, recipients must submit a final FFR and final progress report detailing all accomplishments and a qualitative summary of the impact of those accomplishments throughout the period of performance. If applicable, an inventory of all construction projects that used funds from this program must be reported with the final progress report. After these reports have been reviewed and approved by <DHS FAO>, a close-out notice will be completed to close out the grant. The notice will indicate the period of performance as closed, list any remaining funds that will be deobligated, and address the requirement of maintaining the grant records for three years from the date of the final FFR. The recipient is responsible for returning any funds that have been drawn down but remain as unliquidated on recipient financial records. G. DHS Awarding Agency Contact Information Contact and Resource Information. For Program Questions About Applying for an Award The Centralized Services Information Desk (CSID) is a non -emergency comprehensive management and information resource developed by DHS for grants stakeholders. CSID provides general information on all FEMA grant programs and maintains a comprehensive database containing key personnel contact information at the Federal, State, and local levels. When necessary, recipients will be directed to a Federal point of contact who can answer specific programmatic questions or concerns. CSID can be reached by phone at (800) 368-6498 or by e-mail at: askcsid@dhs.gov, Monday through Friday, 8:00 a.m. — 5:30 p.m. EST. Page 15 of 17 For Financial and Administrative Questions About Applying for an Award GPD's Grant Operations Division Business Office provides financial support and technical assistance, such as for password resets and registration requests, questions regarding Form 1199A, payment status, amendments, closeouts, and tracking de - obligation and award amounts. Additional guidance and information can be obtained by contacting the FEMA Call Center at (866) 927-5646 or via e-mail to: ASK -GM D@d hs.gov. Office of Environmental Planning and Historic Preservation For Environmental Planning and Historic Preservation Questions: OEHP provides guidance and information about the EHP review process to FEMA programs and its recipients and sub -recipients. All inquiries and communications about EHP compliance for FEMA grant projects or the EHP review process should be sent to: Portia Ross, CFM Integration and Technology Branch Chief Office of Environmental Planning and Historic Preservation FEMA 1 DHS 500 C Street, SW Washington, DC 20472 Desk: 202-212-5929 Cell: 303-386-2316 portia.ross@fema.dhs.gov H. Additional Information Extensions Extensions to this program are allowed, but will be considered only through formal, written requests to FEMA and must contain specific and compelling justifications as to why an extension is required. All extension requests must address the following: 1. FEMA Form 089-0-012 — Amendment Form shall be submitted as an attachment to this request. All extension requests must address the following: a. Brief status of ongoing activity under this Cooperative Agreement; b. Outline of remaining funds available and necessary to finish activity during extension; and c. Explanation of why activity could not be completed within the Period of Performance Awardees should submit all proposed extension requests to DHS/FEMA for review and approval no later than 60 days before the end of the Period of Performance. Page 16 of 17 Payment FEMA utilizes the Payment and Reporting System (PARS) for financial reporting, invoicing and tracking payments. Additional information can be obtained at: https://isource.fema.govisf269/execute/Login?sawContentMessage=true . DHS/FEMA uses the Direct Deposit/Electronic Funds Transfer (DD/EFT) method of payment to Recipients. To enroll in the DD/EFT, the Recipient must complete a Standard Form 1199A, Direct Deposit Form. Monitoring Grant Award recipients will be monitored programmatically and financially on an annual and as needed basis by FEMA staff to ensure that the activities and project goals, objectives, performance requirements, timelines, milestone completion, budgets, and other related program criteria are being met. Monitoring may be accomplished through either a desk -based review or on -site monitoring visits, or both. Monitoring will involve the review and analysis of the financial, programmatic, performance, compliance and administrative processes, policies, activities, and other attributes of each Federal assistance award and will identify areas where improvement is needed and provide technical assistance. APPENDICES: A. National Urban Search and Rescue Response System (US&R) Task Force FY 2018 Readiness Cooperative Agreement Statement of Work B. US&R Response System Task Force Narrative Workbook (FEMA Form 089-0-10) C. Cooperative Agreement Funding — Recommended Allocations D. Task Force Allocations and Budget Totals E. Administration Budget F. Special Cache Allocations (HEPP, IST, Medical) G. List of US&R Advisory Organization Leadership H. Summary of Deliverables Page 17 of 17 Appendix A National Urban Search and Rescue Response System US&R Task Force FY 2018 Readiness Cooperative Agreement Statement of Work 1. PURPOSE The U. S. Department of Homeland Security (DHS) and the Federal Emergency Management Agency (FEMA) are accountable to provide support and funding for the maintenance and readiness of the National Urban Search and Rescue (US&R) Response System (the System). The purpose of this Readiness Cooperative Agreement is to support the continued development and maintenance of a national urban search and ,rescue capability. Specifically, this agreement provides a mechanism for distribution of Cooperative Agreement funding for certain purposes in preparation of a Federal US&R capability for disaster response. This Cooperative Agreement allows each Sponsoring Agency of a System US&R task force the opportunity to maintain a high standard and condition of operational readiness and includes guidance on key areas for task force management to focus on continued preparedness efforts. This Cooperative Agreement provides direction to the System task force's Sponsoring Agency for the use of funding to provide: administrative and program management, training, support, equipment cache procurement, maintenance and storage. II. BACKGROUND FEMA, in cooperation with other federal, state and local agencies created the System to provide a national US&R capability that provides lifesaving resources to survivors of structural collapse. When the System was developed in 1990, there was limited capability in only a few states to perform this mission and no resources were available for a coordinated national response. In 1992, the Federal Response Plan (FRP) was published by FEMA and coordinated activities with 26 federal agencies. The federal government's response to disasters was classified into 12 Emergency Support Functions (ESFs). ESF #9 (Search and Rescue) was established with FEMA as the Primary Agency. FEMA maintains a national consensus on standard operating procedures, organizational structure, equipment, training and exercise requirements. Currently, 28 state and local Sponsoring Agencies in 19 states participate in the System by making their task forces available for national disaster response. FEMA had no organic heavy rescue capability of its own and realized the best sources for US&R knowledge and skills reside at the state and local level. The System was developed and continues as a federal —state —local partnership, based on a Memorandum of Agreement (MOA) and individual Response and Readiness Cooperative Agreements. While the MOA provides the basic operational "Agreement" between FEMA, the state and Sponsoring Agency, the individual Readiness Cooperative Agreement provides the mechanism for distributing federal funds to the Sponsoring Agencies of the System's 28 US&R task forces for continued readiness efforts. US&R Task Force FY 2018 Readiness Cooperative Agreement - Statement of Work In December 2004, the National Response Plan (NRP) was published by DHS which integrated the Federal Response Plan. The NRP was then updated in January 2008 and is now referred to as the National Response Framework (NRF). At that time, ESF#9 was expanded to encompass urban, water -borne, and land -based search and rescue environments. III. FEMA OBJECTIVES FEMA, through the Urban Search & Rescue (US&R) Branch and Grant Programs Directorate, shall: 1. Provide oversight and funding to System Sponsoring Agencies to manage and administer US&R task force affairs and activities in accordance with accepted standard business practices. 2. Provide oversight and funding to train and exercise System personnel to safely perform assigned US&R duties in accordance with established FEMA/System approved standards and guidance. 3. Provide oversight and funding to acquire and maintain the equipment in accordance with the US&R Equipment Cache List as approved by the US&R Branch. 4. Provide oversight and funding for the lease of space to provide offices, training facilities and/or storage of vehicles and equipment, as needed. 5. Provide resources (e.g., staff, equipment, funding) to support readiness and standby activities, subject to availability of funds (e.g., catastrophic planning, technical assistance, mobilization exercises). 6. Provide a forum for discussion of strategic issues by facilitating the hosting of Sponsoring Agency Chief/Head meetings with the FEMA Administrator, or designee' as well as regularly scheduled meetings with the System's Strategic Group. IV. APPROVALS Advance approval must be obtained in writing from both the US&R Branch and the FEMA Grants Assistance Officer for the following (in accordance with Grants Management Policy and 2 CFR Part 200): • Approval for activities or expenditures not identified in the task force narrative and budget, but that are allowable within the scope of work for this Cooperative Agreement (i.e., budget changes) _ • Requests for extension of the Period of Performance for this Cooperative Agreement. (The Period of Performance for this Cooperative Agreement is 36 months to allow sufficient time to complete and execute the budget. Extensions beyond this period of time will not be approved without a compelling reason.) • Requests for spending Cooperative Agreement funds prior to the beginning of this period of performance ("pre -award costs") Page 2 US&R Task Force FY 2018 Readiness Cooperative Agreement - Statement of Work For more detailed information pertaining to submission of amendments to this Cooperative Agreement, refer to US&R Program Directive 2016-010 — US&R Readiness Amendment Guidance, dated September 6, 2016, and any updates Unauthorized expenditures may be denied and required to be reimbursed to FEMA. Use of Cooperative Agreement funds provided through this agreement for any activity that occurs outside the United States and its territories is prohibited, unless authorized by the US&R Branch, FEMA Grant Programs Directorate and FEMA International Affairs prior to incurrin_g costs for the activity. V. APPLICABLE LAWS AND POLICIES/ORDER OF PRECEDENCE This award is subject to the laws and regulations of the United States. This Cooperative Agreement incorporates the terms and requirements of any applicable Agency policies and all US&R Program Directives issued by the US&R Branch, including those issued during the term of this Cooperative Agreement. Any inconsistency or conflict in terms and conditions specified in the award will be resolved according to the following order of precedence: public laws, regulations, applicable notices published in the Federal Register, Executive Orders, OMB Circulars, agency award conditions, the terms and conditions of the Sponsoring Agency's Memorandum of Agreement with FEMA, applicable DHS and FEMA policies, US&R Program Directives and US&R General Memorandums. Some of the terms and conditions contained herein may contain, by reference or substance, a summary of the pertinent statutes, regulations, Executive Orders, or OMB Circulars. To the extent that it is a summary, such provision is not in derogation of, or an amendment to, any such statute, regulation, Executive Order, or OMB Circular. VI. COOPERATIVE AGREEMENT FUNDING The FY 2018 Cooperative Agreement basic total for each task force is $1,147,990. The US&R Branch recommended allocations are outlined in Appendix C of this document. Additional funds allocated to specific task forces are provided by the US&R Branch in Appendices D, E, and F. Each task force can apply for up to the amount allocated to their agency as shown in Appendix D. All Sponsoring Agencies must submit supporting documentation with each application. The Period of Performance for the FY 2018 US&R Readiness Cooperative Agreement funding is 36 months. Each task force should submit budget plans for daily operation, such as salary expenses and lease costs within the period of performance, covering only 12 months. However, the 36 month performance period is available for internal acceptance of funds, cost to conduct training, and procurement of equipment and supplies. Should a continuing resolution impact the System's appropriation within the FY 2018 Cooperative Agreement period of performance, a waiver may be given by FEMA to allow task forces to submit a budget change to cover daily operation such as salary expenses and lease costs for more than a 12 month period. Page 3 US&R Task Force FY 2018 Readiness Cooperative Agreement - Statement of Work VII. FEMAJUS&R BRANCH RESPONSIBILITY 1. Review, approve, and adopt System -related products, including technical manuals, operational procedures, training curriculum and supporting manuals, meeting agendas and other requirements for the System. 2. Coordinate and support meetings relating to System activities, to develop and implement policies, procedures and System documents. 3. Establish and disseminate policy and Program Directives for the System based on established regulations and with substantial involvement and input from the partner sponsoring agencies and their members. 4. In cooperation with the System's Strategic Group, determine annual funding levels for readiness activities. 5. Purchase equipment and deliver to System task forces, based on need and available funding. 6. Review and/or approve expenditure reports, performance reports, personnel records, training records, task force self -evaluation documents, equipment cache and excess property inventories and other deliverables required by the US&R Branch. 7. Review and approve/disapprove in writing, in conjunction with the Grants Assistance Officer, any cost deviations or budget revisions from those prescribed in this agreement or from other FEMA established policies. 8. Implement the policy, criteria and procedure for task force evaluations. Distribute an annual Task Force Self -Evaluation survey with 45-day submission suspense, for completion by the task forces. Conduct a cooperative peer -based Readiness Assessment Program (RAP), to include Administrative Readiness Evaluations (AREs) and Operational Readiness Exercise Evaluations (OREEs). 9. Track, disseminate, and consistently update the status of recommendations generated from the Advisory Organization to all System components. 10. Based on various planning factors, the US&R Branch may alert or activate System resources for activities associated with scheduled NSSEs. Task forces activated under this section will be notified in advance, through written activation orders that will provide authorization for travel and to carryout activities required of the operations. Prior to any activities under this section, the US&R Branch will request cost estimates from identified task forces. This item would be funded separately from annual Readiness Cooperative Agreement funding, but could be either an amendment to this Cooperative Agreement or the Response Cooperative Agreement. 11. Provide at least one full-time US&R Branch staff member to serve as project officer for each of the recognized Functional Groups within the Advisory Organization to assist the Group leader in the administration of the Group. _Page 4 US&R Task Force FY 2018 Readiness Cooperative Agreement - Statement of Work VIII. SPONSORING AGENCY RESPONSIBILITY AND REQUIREMENTS Under this Readiness Cooperative Agreement, the Sponsoring Agency shall use funding to prepare the task force under the following categories: Administration/ Management, Training, Equipment, and Storage/Maintenance. A. ADMINISTRATION AND MANAGEMENT 1. Provide sufficient staff for management and administration of task force day-to- day activities. This staff shall be responsible for program management, grants management, financial management, administrative support, training coordination and instruction, logistics management and property accountability. These management responsibilities include, but are not limited to, task force salaries and expenses coordination; record -keeping; inventory and maintenance of task force equipment caches; communicating with task force members and parties who support task force activities; and similar management and administrative tasks. 2. Maintain a comparison of expenditures with budgeted amounts for each Federal award, per 2 CFR Part 200.302. This includes maintaining a budget that reflects budgeted versus actual expenditures, tracking back to the four budget categories and nine object classes as detailed within their budget of their application on SF-424A — Budget Information (Non -Construction Programs). 3. Purchase equipment necessary to administer the task force. These items may include but are not limited to, laptop and desktop computers, cellular telephones/wireless tablets, personal communication devices (e.g., smart phones), printers, scanners, copy machines, office furniture, video conference capability, etc. 4. Recruit, train and maintain a roster of personnel to enable complete staffing of a National Incident Management System (NIMS) type 1 US&R task force. Positions shall be staffed from within the task force organization, unless prior approval is given by the US&R Branch. The rostered staffing level shall be a maximum 210 personnel, plus up to 10% allowable staffing overage, to address attrition, Incident Support Team (IST) members, etc. The task force shall pursue the goal to roster the minimum of 140 deployable personnel; two deep at each of the 19 functional positions required for a NIMS type 1 US&R task force configuration. Ensure all members have a completed, signed and notarized Appointment Affidavit on file with the task force. 5. The task force shall procure and maintain the required Hazardous Materials (Hazmat) preparedness and response equipment and supplies and train personnel according to current System policy. Doing so will allow the task force to perform rescue operations in a contaminated environment, as defined in the System's Hazardous Materials (Hazmat) Concept of Operations. 6. Ensure each task force member meets the necessary license, certification or other professional qualification requirements of their assigned position at time of deployment. Further ensure that the task force has the documentation on file to verify currency. Page 5 US&R Task Force FY 2018 Readiness Cooperative Agreement - Statement of Work 7. The task force may use funds to cover salary and travel for product research and development efforts, when authorized by the US&R Branch who will coordinate with the Grant Programs Directorate. 8. The task force may use funds to cover salary and travel to enable task force personnel to collaborate with federal, state, or other entities (e.g., other US&R resources or emergency responders) to enhance the capabilities of the System. 9. Ensure the task force is prepared for AREs by completing an internal self - evaluation operational readiness and preparedness survey (Phase I Self - Evaluation) as provided by the US&R Branch. The completed electronic copy of the self -evaluation shall be submitted as directed by the annual Program Directive. 10. Submit to the US&R Branch the following items by email or on one password - protected thumb drive by January 31st: a. A current task force US&R equipment cache database in a Microsoft Access -compatible database format. This database shall include both equipment caches. b. A current Time -Phased Force Deployment Data (TPFDD) form ("Aircraft Loading Data"), in a format provided by the US&R Branch. c. A transportation plan including all vehicles and trailers for a NIMS type 1 US&R task force over -the -road configuration. d. An Annual Maintenance and Inventory Log, from each task force that maintains one of the three Incident Support Team (1ST) equipment caches, e. An Annual Maintenance and Inventory Log, from each task force that maintains one of the seven Hazardous Materials Equipment Push Package (HEPP) caches. 11. Ensure funds are properly allocated, accounted for, and reported for those task force members who serve as Sponsoring Agency Chief Representatives, Advisory Group Chair, Deputy Advisory Group Chair, IST Representative, Legal Representative, Functional Group Leaders, Deputy Functional Group Leaders, Subgroup Leaders, National and Divisional Task Force Representatives, Incident Support Team leadership as appropriate and authorized by the US&R Branch. These funds are intended to defray personnel salary, backfill, travel and other administrative costs associated with these positions for assigned task forces in accordance with Sponsoring Agency policies and Appendices D, E, F and G. 12. Ensure timely reporting of expenditures for readiness activities carried out under this agreement and timely delivery of Cooperative Agreement reporting. Refer to Section IX, Reporting. 13. As funding allows, ensure personnel salaries and expenses relating to task force and Incident Support Team administration, development and training preparedness activities are paid in accordance with established Sponsoring and Participating Agency policies/practices and in a timely manner, but no later Page 6 US&R Task Force FY 2018 Readiness Cooperative Agreement - Statement of Work than 120 days after completion of a training exercise. Appropriate personnel records shall be kept in accordance with 2 CFR Part 200. 14. Compliance with NIMS is a condition for award of this Cooperative Agreement as outlined in Homeland Security Presidential Directive 5, Managing Domestic Incidents. Sponsoring Agencies must comply with the NIMS Implementation Activities established annually by FEMA. Sponsoring Agencies must report NIMS compliance activities in accordance with state and local NIMS guidance. Additionally, a certificate of completion for each required course in accordance with current the Position Descriptions must be located in each System task force member's personnel file. State offered NRF, NIMS, or equivalent certificates may be substituted for those courses offered on the FEMA NIMS website provided they meet federal NIMS standards. For further information on compliance and guidance, refer to the following website: https://www.fema.qovinational-incident-management-system. 15. Attend FEMA-sponsored or FEMA-approved System meetings, conferences, and training sessions, or other events as directed by the US&R Branch as they relate to the System. Other activities include on -site peer AREs, OREEs, quality assurance oversight of FEMA-sanctioned training courses, training with other task forces, grants management training, non-federal search and rescue meetings/activities (e.g., State Urban Search and Rescue (SUSAR) Alliance), and research & development for equipment, as directed by the US&R Branch. The US&R Branch is recommending allocation of certain funds as identified in Appendix C for travel. All travel funds shall be accounted for under Management and Administration and/or Training at the task force level. 16. Provide complete medical evaluations and immunizations to task force members as defined by the System's Medical Subgroup. Medical screening should be conducted, at a minimum, on a triennial basis for each task force member. Each task force member must have a current Fit for Deployment form signed by the examining physician on file. This document along with the medical evaluation shall become part of each member's personal medical record. Please refer to the most current Program Directive. 17. Expend at least 98% of the Cooperative Agreement funds for which the task force has budgeted. B. TRAINING 1. Provide System -related or System -required training for task force personnel, including the delivery of local US&R training courses or other courses specifically required by the System's Position Descriptions or authorized by the US&R Branch. This should include equipment specific training provided by the manufacturer and authorized repair technician certification training to allow task forces to have members certified to conduct manufacturer approved repairs in- house. 2. As funding permits, complete all five modules of the OREE over a three year period either as individual exercise components, or as one comprehensive deployment exercise. The task force is encouraged to exercise as many task force members as possible during this Cooperative Agreement. Page 7 US&R Task Force FY 2018 Readiness Cooperative Agreement - Statement of Work a. A task force deployment may cover all five modules or portions thereof, in which case those components not addressed in a deployment must be exercised once every three years. b. When a task force completes all five modules, those funds originally set aside for a deployment exercise may then be used for other System approved items within the same budget category. This change must be addressed in the Semi -Annual Performance Report. A budget change is required when funds exceeding 10% of the Cooperative Agreement award amount are moved to another program budget category. 3. The task force should notify the US&R Branch of mobilization or deployment exercises as soon as the exercise is scheduled, but not later than 60 days before the exercise begins. Notification should be brief, but include dates, scope of exercise, number of participants, and other agencies involved. The intent of this notification is to provide the US&R Branch planning information for AREs and scheduling joint exercises with other DoD/federal Agencies. It does not take the place of, and should not be confused with, sanction request letters to obtain FEMA approval of task force sponsored training and exercises in accordance with the Training Program Administration Manual (TPAM), dated February 2013 (issued as US&R Program Directive 2013-005), or most current training manual. 4. Provide funding and related support to ensure Water Rescue Operations capabilities for the required minimum of 12 operators for Surface Water Boat Operations (flat bottom boats) and six operators for Swift Water Boat Operations (IRBs). 5. Submit an after -action report within 90 days of the completion of a mobilization or deployment exercise, or a training activity with duration of more than 24 consecutive hours. Send the report to the attention of the US&R Branch Chief and written in a format where lessons learned may be shared with other task forces in the System. 6. Ensure training and exercise activities of the task force meet System standards, requirements and certifications. Ensure training records for all task force personnel are kept in a central, secure location. 7. Provide funding for expenses related to the acquisition, maintenance, training and certification of Canine Search Teams. This statement is not related to the funding provided to host canine evaluations. 8. The task force is authorized to fund the acquisition, maintenance, training and certification of Canine Search Teams — Human Remains Detection. This allows the task force the ability to have this resource within the task force. Task force support of this resource is voluntary. 9. When authorized, ensure funds are distributed in support of hosting a System Canine Search Team Certification Evaluation or Preparation, as identified in Appendix E. When funding provided for the canine evaluations exceeds actual costs, the excess allocated funds may be redirected to other System activities that support the task force's canine program under Items 6 & 7. If remaining funds are used to cover costs under Items 6 and/or 7, provide this information Page 8 US&R Task Force FY 2018 Readiness Cooperative Agreement - Statement of Work and the associated cost(s) in their Semi -Annual Performance Report submission. 10. Provide third party grants management training to assigned task force Grant Managers and Assistants who have not previously attended training. Grant management training is mandatory for all task force Grants Managers and Assistants. Grant management training is optional, but highly recommended, for task force Program Managers and other key personnel assigned to System administrative duties. Personnel should attend training from a facility that provides a "Grants Certificate Program" and/or the US&R Grant Manager course. The US&R Branch and/or Grants Assistance Officer may be contacted for further information on classes offered. Examples of some grants management courses are: a. Managing Federal Grants and Cooperative Agreements for Recipients, b. Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards: 2 CFR Part 200. c. Applying for Federal Grants and Cooperative Agreements d. How to Prepare the Application Budget e. Business Management Systems for Recipients f. Audit of Federal Grants and Cooperative Agreements. Every effort shall be made to attend continuing education by task force Grant Managers and Assistants during the Cooperative Agreement to stay current with regulation updates/changes. 11. Provide appropriate database and systems training, as needed to task force logistics and program management personnel to maintain personnel, equipment, grant, financial and accountability records. C. EQUIPMENT 1. The Sponsoring Agency is authorized to purchase equipment as listed in the System's most current FEMA Approved Equipment Cache List. Task force personnel are reminded and directed not to exceed the current Manufacturer Suggested Retail Price (MSRP), unless prior approval is received in writing from the US&R Branch. The task force must follow Sponsoring Agency procurement regulations, which are in accordance with 2 CFR Part 200, to ensure reasonable prices are obtained. Special consideration is given to the task force to purchase other equipment items in support of training, administrative, and warehouse/maintenance needs. Any other equipment not specified above can only be purchased after receiving written approval from the US&R Branch. 2. Specific task forces are identified and provided funds to cover maintenance costs of the IST "A", "B" and "C" caches and medical kits. Cooperative Agreement regulations apply to these funds and shall not be transferred to a Participating Agency (See Appendix F), Page 9 US&R Task Force FY 2018 Readiness Cooperative Agreement - Statement of Work 3. Specific task forces are also identified and _provided funds to cover maintenance costs of the seven HEPP caches in accordance with the most current version of the System's HEPP Concept of Operations, (See Appendix F). Cooperative Agreement regulations apply to these funds and shall not be transferred to a Participating Agency. These task forces are also required to submit an annual HEPP maintenance cost estimate by October 30th of each year to the US&R Branch's Program Management Section Chief to assist with the budgeting for future Cooperative Agreements, subject to the availability of funds. This cost estimate shall be based on actual expenses incurred from the previous year and any additional costs anticipated for the following year, as funding allows. 4. Task forces are to ensure that the full complement of Communications capability that meets the requirements, per the current FEMA Approved Equipment Cache List has been purchased and/or identified within the Sponsoring Agency for immediate deployment. This Communications capability shall be maintained in a state of readiness for response. Service agreements, as required, shall be in place for immediate use of equipment upon activation. Communications capabilities shall be addressed in the following priority order: a. Radio UHF, VHF, 800MHz, Marine, and Air frequency capability, to include the required quantities of portable handheld radio units; portable base station(s), mobile and convertiacom unit(s), and portable repeater(s); and mobile radio units installed and operational in all task force prime mover vehicles; b. Satellite capability including satellite data via transportable .98-1.2M dish system, mobile satellite data system(s), and handheld and mobile satellite phones; c. Cellular -based data and phone capability to include wireless mobile hotspots and wireless phones. Correcting deficiencies in task force communications capabilities remains a priority within the FY2018 Cooperative Agreement Period of Performance. 5. Purchase equipment necessary to conduct operations within the disciplines of the task force (e.g., Communications, Search & Logistics). These items may include but are not limited to, wireless tablets, personal communication devices (e.g., smart phones), software, printers, etc. 6. All equipment must be tracked as to its origin. Equipment that is procured with this Cooperative Agreement funding shall be identified with the source, cache list number and Cooperative Agreement number, in accordance with 2 CFR Part 200. Additionally, federal equipment shall be properly identified as to the ownership and funding source (including Agency name and Cooperative Agreement number or Disaster/contract number). The tracking can be accomplished through procurement documents, through fields in a database, or spreadsheet. It is the responsibility of each task force to develop a method of tracking in accordance with this section. However, it should be a system that will easily and quickly identify the information. Additionally, all procurement Page 10 US&R Task Force FY 2018 Readiness Cooperative Agreement - Statement of Work D. records and receipts should be cross-referenced and coded with the Cooperative Agreement number, cache list item number, Statement of Work section, or source of origin, or a system to easily and quickly identify the information. 7. Transportation equipment is authorized for purchase as part of this Cooperative Agreement with prior approval from the US&R Branch in writing after submitting a completed FEMA Form 089-0-26. 8. Equipment and prime mover vehicles purchased with federal funds or provided by FEMA shall be for the use of the System and shall not be used for normal day-to-day operations of the Sponsoring or Participating Agency for purposes that do not directly support the task force. However, this requirement does not preclude the Sponsoring Agency from using this equipment or vehicles on a local, regional or state disaster response or under other extraordinary circumstance. The US&R Branch Chief shall be notified immediately in writing of any exceptional use of the two US&R equipment caches that diminish the response capability of the task force. The Sponsoring Agency is ,responsible for replacement, re -supply, and/or repair of equipment used or consumed during activities not associated with the System, and for an immediate return to a state of readiness. 9. Title for the original cache, vehicles, and all equipment purchased under the Cooperative Agreements reside with the task forces (2 CFR Part 200). 10. Title to the FEMA (Le., "Second Cache") equipment cache, as well as the 1ST and HEPP Caches, which were purchased and distributed to their respective task forces by FEMA, resides with FEMA. 11. Title for any equipment purchased under this Cooperative Agreement directly by a task force shall reside with the task force. 12. Should the task forces transfer, sell, or scrap any of the equipment and/or vehicles, they are required to first ask for prior written approval and disposition instructions from the US&R Branch and Grants Assistance Officer for all federally -furnished equipment and all grant -purchased equipment with a single item value over $5,000 (in accordance with 2 CFR Part 200 and FEMA Manual 119-7-1, or current edition at time of disposition). 13. For the purpose of accountability and safety, the task force is authorized to purchase an identification (ID) system, as long as they meet the requirements outlined in US&R Program Directive 2006-019 — Accountability and Medical Information Cards. MAINTENANCE AND STORAGE 1. Maintain an accountability of property acquired under Cooperative Agreement funding, distributed federal property and acquired federal excess property. Provide an annual report to FEMA on the status of federal property on January 31st of each year, as part of the database submittal to the US&R Warehouse. Conduct an inventory of federal property and property acquired under Cooperative Agreement funding, in accordance with 2 CFR Part 200.312. Page 11 US&R Task Force FY 2018 Readiness Cooperative Agreement - Statement of Work 2. Provide manufacturer's recommended maintenance and repair to US&R equipment acquired and specifically identified on the System's current FEMA Approved Equipment Cache List. Also, provide maintenance and repair to any supplemental equipment as approved by FEMA, which was purchased with FEMA funding and delivered to the task forces, purchased during a federal System response, or was acquired with FEMA approval through the Federal Excess Property Program. Task forces are expected to perform routine maintenance of equipment to maintain a state of readiness. 3 As part of the operational readiness of each task force, all US&R equipment shall be maintained in an immediate state of readiness in a cache storage facility or facilities. This may include planning and engineering and other costs for development, maintenance, and/or lease of storage facilities and associated equipment for US&R equipment and supplies. Any costs for upgrades to existing warehouse facilities associated with this funding must be included in the budget narrative or submitted as a budget change and be approved by the US&R Branch and the Grants Assistance Officer prior to the start of any work. Task force management is reminded, if they are relying totally on the Cooperative Agreement for funding leased warehouse space, they are not permitted to enter into agreements for longer than the Period of Performance of the Cooperative Agreement. However, contracts can be written with an available funds clause or "option" years for protection. This Cooperative Agreement may not be used for funding new capital construction. However, costs associated with leasing, upgrading, minor renovations and modifications of existing warehouse facilities that do not change the footprint of the structure arepermitted. 4. The day-to-day repair, maintenance, storage and administrative costs for all equipment purchased or provided by FEMA will be accomplished via this Cooperative Agreement funding provided and in accordance with the cost principles (2 CFR Part 200). Refer to 2 CFR Part 200, Subpart E for specific guidance on purchasing insurance. IX. REPORTING The Sponsoring Agency shall use the following procedure for reporting. There are several types of reports required for this agreement. Refer to Appendix H for specific instructions and points of contact to submit all reports and deliverables. A. REQUIREMENTS 1. Task Force Self -Evaluation: as identified in Section VIII, Subsections A.9 of this document is due when directed by the US&R Branch. 2. Equipment Information submittal: as identified in Section VIII, Subsections A. 10 and D. 1. Provide FEMA with an updated database of the task force US&R equipment cache (both federally -owned and grant purchased). Also provide a current TFPDD form, in a format provided by the US&R Branch and a transportation plan including all vehicles and trailers for a NIMS type 1 US&R task force over -the -road configuration. Email these files or place onto a thumb drive and forward to the US&R Branch by overnight carrier. Submission shall Page 12 US&R Task Force FY 2018 Readiness Cooperative Agreement - Statement of Work include a cover letter addressed to the US&R Branch directed in Appendix H by January 31st. Those task forces who have been identified to maintain one of the three ISTs and/or one of the seven HEPP caches are also required to submit the inventory of these caches as well. 3. HEPP Maintenance Annual Cost Estimates: Those task forces who have been identified to maintain one of the seven HEPP caches are required to submit an annual HEPP maintenance cost estimate by October 30th of each year to the US&R Branch's Program Management Section Chief. This information will be used to assist with the budgeting for future Cooperative Agreements, subject to the availability of funds. This cost estimate shall be based on actual expenses incurred from the previous year and any additional costs anticipated for the following year, as funding allows. 4. Semi -Annual Performance Report: due to the US&R Branch for the duration of this agreement and is a written report providing a narrative and expenditures, as explained below. a. The Sponsoring Agency shall electronically send a report semi-annually by January 30th (covering the time period of July 1st through December 31st) and by July 30th (covering the time period of January 1st through June 30th) of each year until the Cooperative Agreement is closed. b. The Performance Report shall include task force accomplishments and the total budgeted, expenditures and balance for the Cooperative Agreement funding within the following areas: Administration/Management, Training, Equipment, and Maintenance/Storage. c. Performance Narrative and Funds Report (FEMA Form 089-0-11) shall be used. d. Completed Performance Report shall be uploaded into the NDGrants System, or as otherwise directed. e. All changes, whether requiring prior approval or not, shall be noted in the Performance Fund Reports and subsequent closeout documents. f. The Final Performance Reports shall be included in the completed closeout package and emailed to the US&R Branch and FEMA Grant Programs Directorate, unless otherwise directed. 5. The Federal' Financial Report (FFR) SF-425, also referred to as the quarterly financial report, is due within 30 days after each quarter ends. Each task force will complete and submit a quarterly SF-425 through the Payment and Reporting System (PARS). Future awards and fund drawdowns may be withheld if these reports are delinquent. The quarters are separated as follows: October through December, January through March, April through June, and July through September. Page 13 US&R Task Force FY 2018 Readiness Cooperative Agreement - Statement of Work Reporting periods and due dates: • October 1 — December 31; Due January 30 • January 1 — March 31; Due April 30 • April 1 — June 30; Due July 30 • July 1 — September 30; Due October 30 6. Financial and Compliance Audit Report. Recipients that expend $750,000 or more of federal funds during their fiscal year are required to submit an organization -wide financial and compliance audit report. The audit must be performed in accordance with the U.S. General Accountability Office, Go vemment Auditing Standards, located at http://www.qao.qov/govaudAtkOl.htm, and 2 CFR Part 200, Subpart F, Requirements. Audit reports are currently due to the Federal Audit Clearinghouse no later than nine months after the end of the recipient's fiscal year. In addition, the Secretary of Homeland Security and the Comptroller General of the United States shall have access to any books, documents, and records of recipients of FY 2018 Cooperative Agreement assistance for audit and examination purposes, provided that, in the opinion of the Secretary or the Comptroller, these documents are related to the receipt or use of such assistance. The grantee will also give the Sponsoring Agency or the Comptroller, through any authorized representative, access to, and the right to examine all records, books, papers or documents related to the Cooperative Agreement. B. CLOSEOUT REPORTS The scope of work identified in the task force's approved budget plan for the Cooperative Agreement must be completed within the Period of Performance. The task force will have 90 days after the Period of Performance to complete the final payments, and prepare the closeout documents. If unable to complete the closeout process by the due date, the task force must contact the Grant Programs Directorate and US&R Branch to request an extension of the closeout period. At a minimum the following closeout documents must be submitted: 1. Cover Letter: The recipient's closeout cover letter should reference the closeout cooperative agreement number. Please note in the cover letter any items that are not applicable (See notes below regarding the Patent/Invention Disclosure, Inventory of Unused or Residual Supplies and Equipment Inventory). If the equipment and/or supplies are maintained by the recipient, a statement that addresses the intention to continue use of this equipment needs to be included and that the equipment/supplies will continue to be used for their intended purpose of the cooperative agreement over the life cycle of the equipment/ supplies. Also provide a statement expressing the intent to continue use of Federally- Fumished Property for the Federal US81R Program, as noted in the most recent equipment information database submission. Instructions for the Equipment Information database submission are contained in the statement of work and are not part of the closeout procedure. Page 14 US&R Task Force FY 2018 Readiness Cooperative Agreement - Statement of Work 2. Cover Page: Provides basic information pertaining to the Cooperative Agreement, to include the CFDA number, recipient name, EIN number, Cooperative Agreement number, address, email address, contact person and a signature of certification by an authorized official that all information contained within the closeout package is correct. 3. Final Performance Report: Recipients must submit a final progress report detailing all accomplishments and a qualitative summary of the impact of those accomplishments throughout the period of performance. Provide a summary of the qualitative accomplishments made through the duration of the FEMA cooperative agreement period of performance. For example, if the cooperative agreement included items under the equipment category (i.e., personal protective equipment), indicate not just the number of pieces of equipment purchased, but also describe the results of the purchase in terms of the response capability or safety, training, or other respects. The report should be broken out in the four program categories: Administrative, Training, Equipment, and Storage/Maintenance and their associated object classes. 4. Final Financial Status Report: The Final Federal Financial Report (SF-425) is to be submitted through the Payment and Reporting System (PARS). A copy of the PARS -generated SF-425 report should also be included in the closeout package. 5. Equipment Inventory: This information is required if items purchased with Federal cooperative agreement funds has a current fair market value of $5,000 or higher, per single item, must be reported (form attached). If the recipient does not have any items to report that meet the threshold, state so in the cover letter. 6. Inventory of Unused or Residual Supplies: Supplies purchased with Federal cooperative agreement funds, which in the aggregate exceed $5,000 must be reported (copy of form attached). If the recipient does not have any residual supplies in the aggregate that exceeds $5,000, state so in the cover letter. 7. Patent/Invention Disclosure: This is generally not applicable to the US&R Readiness Cooperative Agreement. Make a statement in the cover letter that the Patent/Invention Disclosure form is not applicable to this cooperative agreement, therefore the form is not included in the closeout package. 8. Vehicle Inventory Form: Provide an up-to-date list of vehicles purchased with the closing cooperative agreement (recommend using an 18-004 form), when applicable. 9. Refund Checks: If appropriate, a check should be made payable to FEMA to return any Federal funds drawn by the recipient under the cooperative agreement but not expended. This may also include interest earned in excess of $500 (per 2 CFR 200.305(b)(9)), or any other appropriate financial adjustment due to FEMA, including audit adjustments. 10. Record Keeping/Retention: Retain records pursuant to the Cooperative Agreement conditions. Cooperative Agreement records should include a copy of the award document, Cooperative Agreement articles, ledgers, documentation of expenditures, documentation -copies of cancelled checks, Page 15 US&R Task Force FY 2018 Readiness Cooperative Agreement - Statement of Work paid invoices, payrolls, time and attendance records, contract records, etc. As a reminder, all Single Audits must be completed covering the period of performance for the grant and all Single Audit Findings must be resolved prior to the final closeout of the Cooperative Agreement. Upon completion of all required actions, the submission of all required items, and any appropriate financial adjustments and payments, FEMA will advise the task force in writing when the award can be considered closed out. This information must be kept for three years after the date of submission of the final closeout documents or later date if the Sponsoring Agency requires a longer record retention period. See 2 CFR Part 200.333 through 337 for further information about the items in this paragraph. C. TIMELINES 1. Task Force Self -Evaluation: Submitted as directed by the US&R Branch, by way of a US&R Program Directive 2. Equipment Information Submission, due January 31st of each year, including: a. Inventory of Federally -owned equipment, b. Inventory of HEPP and 1ST Caches (when applicable). c. A current Task Force Deployment Data Form (Aircraft Loading Data), FEMA Form 089-0-15. d. A current transportation plan including all vehicles and trailers for a NIMS type 1 US&R task force over -the -road configuration. 3. HEPP Maintenance Annual Cost Estimates: due from those task forces who have been identified to maintain one of the seven HEPP caches, submit an annual HEPP maintenance cost estimate by October 30th of each year. 4. The Semi -Annual Performance Report: due by January 30th and July 30th each year during the Period of Performance. 5. The Quarterly Federal Financial Report (FFR) — SF-425: due within 30 days after the end of each quarter: January 30th, April 30th, July 30th, and October 30th 6. Final Cooperative Agreement Closeout Package: due to FEMA within 90 days after the Period of Performance expires. This package includes the following items: a. Cover Letter b. Cover Page c. Final Performance Report d. Final Federal Financial Report (FFR), SF-425 e. Equipment Inventory and Inventory of Unused or Residual Supplies and Tangible Personal Property Report (SF-428) f. Final Payment/Unexpended Funds Page 16 US&R Task Force FY 2018 Readiness Cooperative Agreement - Statement of Work Task forces must be current with all reports at the time of award of this Cooperative Agreement. X. TIME IS OF THE ESSENCE FEMA is providing an annual Readiness Cooperative Agreement and it is strongly recommended that the Sponsoring Agency seek expedited approval for the acceptance and management of the Cooperative Agreement. The US&R Branch and Grant Programs Directorate acknowledge the time -sensitive nature of processing and awarding the Cooperative Agreement and will make every effort to expedite the process. The U.S. Congress closely scrutinizes the timely spending of Readiness Cooperative Agreement funds and failure to meet necessary requirements and time frames may result in the loss of funding for this and future Cooperative Agreement periods. The US&R Branch will ensure all necessary documentation is provided to all eligible task forces: A Statement of Work B Task Force Narrative Workbook (FEMA Form 089-0-10) C Cooperative Agreement Funding — Recommended Allocations D Task Force Allocations and Budget Totals E Administration Budget F Special Cache Allocations (HEPP, 1ST, Medical) G List of US&R Advisory Organization Members H Summary of Deliverables Page 17 Department of Homeland Security Federal Emergency Management Agency URBAN SEARCH AND RESCUE RESPONSE SYSTEM Task Force Narrative Workbook OMB 1640.0073 Expires December 31, 2018 PAPERWORK BURDEN DISCLOSURE NOTICE FEMA Form 089.0-10 Public reporting burden for this data collection is estimated to average 4 hours per response. The burden estimate includes the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and submitting this form. This collection of information is required to obtain or retain benefits. You are not required to respond to this collection of information unless a valid OMB control number is displayed on this form. Send comments regarding the accuracy of the burden estimate and any suggestions for reducing the burden to: Information Collections Management, Department of Homeland Security, Federal Emergency Management Agency, 500 C Street, SW., Washington, DC 20472- 3100, Paperwork Reduction Project (1660-0073) NOTE: Do not send your completed form to this address. Purpose The U.S. Department of Homeland Security (DHS) and the Federal Emergency Management Agency (FEMA) are accountable to provide support and funding for the maintenance and readiness of the National Urban Search and Rescue (US&R) Response System. The purpose of the Readiness Cooperative Agreement is to support the continued development and maintenance of a national urban search and rescue capability. Specifically, the agreement provides a mechanism for distribution of Cooperative Agreement funding for certain purposes in preparation for US&R disaster response. The Cooperative Agreement allows each Sponsoring Agency of a US&R task force the opportunity to maintain a high standard and condition of operational readiness and includes guidance on key areas for task force management to focus on continued preparedness efforts. The Cooperative Agreement provides direction to the US&R task force Sponsoring Agency for the use of funding to provide: administrative and program management, training, support, equipment cache procurement, maintenance and storage. This workbook is designed for use by the Sponsoring Agencies of all current task forces within the US&R Response System when applying for the US&R Readiness Cooperative Agreement solicitation. For more specific information and instructions for submission, refer to the applicable Notice of Funding Opportunity (NOFO) package and Statement of Work. Urban Search & Rescue (US&R) Readiness Cooperative Agreement Task Force Narrative Workbook CONTENTS Purpose i Contents 1 Sample Cover Letter 2 Preparer & Contact Information (FEMA Form 089-0-10A) 3 Budget Summary (Detailed) (FEMA Form 089-0-10B) 4 Sample of "Purpose of Cooperative Agreement" from Task Force 5 Administration and Management (FEMA Form 089-0-10C) 6 Training (FEMA Form 089-0-10-10D) 7 Equipment (FEMA Form 089-0-10E) 8 Storage & Maintenance (FEMA Form 089-0-1OF) 9 Budget Totals 10 Position Descriptions (1FEMA Form 089-0-10H) 11 Form for Additional Budget Clarification Information (FEMA Form 089-0-10I)12 SAMPLE COVER LETTER FOR COPERATIVE AGREEMENT APPLICATION August 3, 2018 US Department of Homeland Security Federal Emergency Management Agency Grants Management Branch Attn: Ms. Tawana Mack 800 K Street NW - Rm: S430-5 Washington, DC 20472 Dear Ms. Mack: Enclosed is the US&R application of City of Miami Fire -Rescue Department for the year 2018 Department of Homeland Security/FEMA, Urban Search & Rescue Cooperative Agreement for a total of $1,273,990. The following items have been completed electronically within ND Grants: El 1. Application for Federal Assistance, SF 424 Ei 2. Budget Information -Non Construction Programs FEMA form SF 424A El 3. Summary sheet for Assurances and Certifications, SF 424 B El 4. SF GG/SF LLL - Lobbying Activities The following are included in the Narrative Statement (FEMA Wkbk 089-0-10) and attached with the Application: El 5. Preparer & Contact Information Sheet LJ 6. Budget Narrative (Budget Summary Sheet, four cost categories and Budget Totals) 7. Position Descriptions for all Staff paid by the Cooperative Agreement The following are submitted as additional attachments: El 8. Single Audit Report for 20XX/Corrective Action Plan I] 9. Indirect Cost Rate Agreement Ei 10. Specifications for all rolling transportation El 11. Pre -Award Cost Request and Approval Please call Capt. Grant Musser at (786) 877-9882 or email at usarpm@miamigov.com or Miroslava Diaz at (305) 569-4004 or email at mirosdiaz@miamigov.com for any other information that you may need. Sincerely, GRANT MUSSER, CAPTAIN US&R PROGRAM MANAGER CITY OF MIAMI FIRE -RESCUE URBAN SEARCH AND RESCUE PREPARER INFORMATION PrePafer ',,'-r;','.' -j''-'',,,:.i:-_:-'.. ,;-*t.:•.i-,•;',,-...-.W;,,.,,-,, - --- , ,,,,,-L--.,...?,: ., :.-.2,-r„.1,-...Tc,,,,,,:_,,--,,-....- -:...z.•:.f.;,,,,, Prefix. Pr , Ms. First Name Miroslava Middle Name Last Name Diaz Title Grants Manager Agency/Organization City of Miami Florida Task Force 2 Address 1 444 S.W. 2nd Avenue Address 2„ loth Floor City Miami State Florida Zip 33130 . Phone 305-416-4044 Fax " 305-416-5475 . E-mail mirosdiazmiamigov.corn CONTACT INFORMATION Pointof Contact.7 4'',, , _:, : : .: '''':,1;',,t','Z::: ':;..- :::',`,',,;-,:l4. kV , Prefix Captain First Name Grant Middle Name Scott Last Name Musser Title i Program Manager . Agency/Organization Address 1 City of Miami Florida Task Force 2 . . 4445.w. 2n d Avenue Address 2 10th Floor City Miami State Florida Zip , 33130 Phone 786-877-9882 . Fax 305-416-5475 E-mail usarommiarnigov.com APPLICANT INFORMATION Applicant ,,,, e „..4.z.,..].;/,,,,,': Task Force ,: Organization Name Employer identification Number DUNS Number Address 1 — Address 2 City - - , County State Zip Country- Submission Date Type of Applicant Congressional District Applicant Congressional District Project Authorized RepresentativeFirst Name . Authorized Representative Middle Name Authorized Representative Last Name Florida Task Force 2. City of Miami 59-6060375 72220791 444 S.W. 2nd Avenue 10th Floor Miami Miami -Dade Florida Task Force 2 33130 United States „ I . ' . . _ FEMA Form 0a9-0-10A Section 3 Prepare r Contact Information Page 1 of 2 Authorized Representative Title Authorized Representative Phone Number Applicant Identifier (if applicable) State Applicant {denbfier(if applicable) Organizational Unit: Department: Division: Made available fbrEO 12372 (Answer YorN � Date Reviewed ITapplicable) 'Y'fornnLcovered "N^for not selected COOPERATIVE AGREEMENT BUDGET SUMMARY Grant Program Function or Activity (a) Catalog of Federal Domestic Assistance Number (b) BUDGET SUMMARY. • :f• • Estimated Unobligated Funds New or Revised Budget Federal (c) Non -Federal (d) Federal (e) Non -Federal (f) Total (9) 1. US&R Readiness Cooperative Agreement 2. 97.025 0.00 0.00 1,273,990.00 1,273,990.00 0.00 3. 0.00 4. 0.00 5. Totals $0.00 $0.00 $1,273,990.00 $0.00 $1,273,990.00 6. Object Class Categories GRANT PROGRAM, FUNCTION OR ACTIVITY (1)Admin. & Mgmnt. (2) Training (3) Equipment (4) Storage &-Maint. Total (5) a. Personnel $805,055.00 $5,000.00 $0.00 $0.00 $810,055.00 b. Fringe Benefits c. Travel 106,039.00 39,000.00 500.00 25,500.00 0.00 0.00 0.00 0.00 106,539.00 64,500.00 d. Equipment e. Supplies f. Contractual 0.00 20,000.00 127,996.00 0.00 0.00 0.00 111,000.00 0.00 0.00 24,000.00 0.00 9,900.00 135,000.00 20,000.00 137,896.00 g. Construction h. Other N/A 0.00 N/A 0.00 N/A 0.00 N/A 0.00 N/A 0.00 i. Total Direct Charges (sum of 6a-6h) j. Indirect Charges 1,098,090.00 0.00 $1,098,090.00 k. TOTALS (sum of 6i and 6j) 31,000.00 0.00 $ 31,000.00 111,000.00 0.00 $ 111,000.00 33,900.00 0.00 $33,9 00.00 1,273,990.00 0.00 es-fl 7. Program Income FEMA Form 089-0-10B $ $ Section 4 Budget Summary $ Page 1 of 2 ---,,,?;,.,' ..",`i; ,'.',. ;:;,;,;.=>;,,.'...,.:-,i,:,q.A;',;,-..tr.m..t.t.-,:iF1.1..,;',,,„,40,::;!-..:::,.;:",,,V,`,..k.:M!'.:4NON-FEDERAL:RESOURCESF:).'-.:A:4,1':';P:::::;::::,1'-',::,:,: ::7'i.'„''',:•;:i:::.:",,-;':;::;::';':.2,,:.:%,-;,:`,,•'...: ,,,,,,'1.::::;;;I'-„,•-`;-,t,-4,:4 ::::',,i; r'",'."-i: (a) Grant Program (b) Applicant (c) State (d) Other Sources (e) TOTALS 8. $ $ $ $0.00 9. 0.00 10. 0.00 11. 0.00 12. TOTAL (sum of lines 8-11) $0.00 $0.00 $0.00 $0.00 CASH NEEDS,,,,,n,.,,,,,i:-..'' 13. Federal Total for 1st Year 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter $0.00 $ $ $ $ 14. Non -Federal 0.00 15. TOTAL (sum of lines 13 and 14) $0.00 $0.00 $0.00 $0.00 $0.00 BtJDGET EtTIMATEOFr:FEDERAUF:UNI5SNEEDEDFOlt BALIANCEOFfFIE:112:RojE' i',;,ii:'''..-',.n:',.t',...,,::,,:",.',.',-::::',:l.$'.:::::`,., (a) Grant Program FUTURE FUNDING PERIODS (Years) (b) First (c) Second (d) Third (e) Fourth 16. $ $ $ $ 17. 18. 19. 20. TOTAL (sum of lines16-19) $0.00 $0.00 $0.00 $O .00 ±:::gA21.MV--"Mgetae,rci*r:k-gAVN,MVINfgi;:i=,dP(:) i-kiiiiiiiidgt ii4kiiiiitAff' -,,i'f4P;e6::Y--,',T;.,ii...,..:1"::e,:n -;21W4,--:-.s:,,,,;.4:,,r,, ,,,:-,,,,,,,,'..,.: -, 21. Direct Charges: 22. Indirect Charges: 23. Remarks: FEMA Form 089-0-10B Section 4 Budget Summary Page 2 of 2 National Urban Search & Rescue Response System US&R Task Force Readiness Cooperative Agreement Budget Narrative Purpose of Agreement The purpose of this Readiness Cooperative Agreement is to continue the development and maintenance of National Urban Search and Rescue (US&R) Response System resources to be prepared for mission response and to provide qualified personnel in support of Emergency Support Function-9 (ESF-9) activities under the National Incident Management System (NIMS) and the National Response Framework (NRF). Our Task Force agrees to manage the continued development and maintenance of this National US&R Response System resource. We will be prepared to provide qualified, competent US&R personnel in support of ESF-9 activities under the National Response Framework. Specifically, the FY2018 US&R Notice of Funding Opportunity and the accompanying budget narrative provides our plan to accomplish our objectives identified by DHS/FEMA. This work plan identifies the key areas that our Task Force will focus its continued readiness efforts. These key areas are admistrative and program management, training, support, equipment cache preparedness, maintenance and storage. These key areas are detailed in the Grant Guidance/Statement of Work. This Cooperative Agreement will allow our Task Force to maintain a high standard and condition of operational readiness. It is the intent of our Task Force to comply with the US&R Response System FY 2018 US&R Notice of Funding Opportunity throughout the duration of this agreement. While portions of the FY2018 US&R Notice of Funding Opportunity are included in the budget narrative, we acknowledge compliance with the FY2018 Notice of Funding Opportunity in its entirety. Section 7 Purpose of Agreement ADMINISTRATION & MANAGEMENT ;Trek Fake( Garorai Comeienb - our Task Form will eaornplets the goals set forth h to DNS-FEMA statement of work guidance, anti dlrectes prodded by the Leber Seeds & Resale Program 01f'¢ The costs for the Mntusradon & Manage -tart portion of this -- budeet/narathe will be addressed Si this.cslM and w0 cover oats for a m torn aware of 6re of 12 recede, are the oats wit coat ether to 36 mourn period of performance. Ter cost detaRs'w® to prodded in the Mica classes WIWI this Pragam Category. The Admilistreliveflearagerneat p rsaoel under this Readngs Coupe attre Ageeene t is r6parts'k for the day -today Operations of the Task Form and we be responsible to mare that a8 nlalage ere, admhtstratlal and operational requ0nnoio ore a®wgfshed. Om Task Force sell attempt to marital the prgwetress of the Task Four order this Readhss Coaera0ve Agreement, In order to prrrvtse er0bl emergency response service as one of the 28 teams forte National Urban Search and Rescue Response System order the Response Caopaattee Ageanmt Ftrdtg for any deployments mil be handled ardor to Response Cooperative Agreement Toed AAinNrtstra4iailRMmiagornntCost' !.`:%r $1,090.090 Personnel Salaries & Fringe Benefits Noteefar Personnel Salaries end Fringe Benefit, Section The USER Task Force will provide dnildent staff for management and administration of the Task Farce day- to -day actvrrs to accomplish required supervisory, administrative, training and logistics' duties.. Specifically: program management; grans management 6nantlal m9na3emmt administrative support; training caord2/atfon and Instruction; kugsti s management and property acmunrabiliiy.. This 5ta0 Include, but Es not hunted to, (ardlrg pets inner salaries relating to Task Form development and rmanagemene record -keeping, inventory and maintenance of the USER Equipment Caches; correspondence with Task Farce members and parties who support Task Force'acO2Ues; arog nth simlar managernentand administrative tasks. —.' Provide the staffs' salary, benefits, and also note any cost of living increases (percentage and amount) below that will be paid under Use Readings Cooperative Agreement There s a,drop down menu for the staff positions, and any additional staff not noted cart be added. 1f a staff position s part time, please provide theunder hours and hourly rate In the Persormd boil below to daffy die Lane to be allolted,'e.g,'one day a Week 40 hours a month at a rate of $45.00 per how, etc. If avert mehours arelisted, please note than as a separate line item below, Putthe total amount der salary...Note hourly . Note de hourate inthe clarifica0bur ... bu. Personnel Salaries andFriBence SmRPositlan' . 4. .- ,Name �. FrdllPott1tme ..- , Ovemtlsna leows,'� - - - 5aiay Da0cs ttirrcht). S 128y batfo (Pt1orj Fringe Bcitefr,Ci `530,903 Sai,+Y';�,'.',::'" . T_g_tab' - 5147,594 Pmeran Manager Grant Musser Full -Tone 10/14/2018 m 10/l2/2019 =W15/ml7 t. 10/1a/n18 $116,691 Administrative Spedalist Gustavo ArPLano Full -Tone 10/14/2018 to 10/12/2019 I0v1S/a07 to to/Diana 526,447 599,868 5126,315 Administrative Specialist Enk Sanchez Full -To ne 10/14/2019 to 10/12/2019 10/15/a317Co 1g11317916 $25,268 $95,490 5120,778 Grant Manager Mtostava Diaz Full -Tone 10/14(1018 in 1.0/12/2019 10/15/2017 to 1o/u/rma 516,801 $63,443 $80,144 so so 50 Tram! Reiatoy&acb571 562.5059600 has $6,600 $37,500 $14,100 Pat -nix last Foxe Members $50.00 g 6871 bus 5341,063 5341,063 NEPP Mairrrnaoe $50.00 CI 420 has $21,000 $21,000 Tact FORE rra4rinfErerise $50.00 59 200 has $10,000 $10,000 .keroonq FEMA /tyatk- Spaialit rrahi' Curse 150.00 le 400 hrs 520,000 520,000 50 50 50 50 50 50 7o68/r 5306,039 $805,055 $911,094 Personnel Salaries The area below is for airy additional notes the Task Force may need to add for clarifying the paid staff positions. If the positions part-time ISst the hours, and hourly rate. Also there s a separate area (Tab 11) for the position desalptions for each staff position listed, or position desarplons may be added as an attachment Staff ORkes (Adrnhstratve Specialise' are responsible for the day-to-day administration and support al the Task Form. Duties include amazement, personnel time management, overture admnsoatson, and budget oversight Grant Manager's respansmte for 61 grant and fovandal reguke meows it support of Task Force activities. Far a brealedovm of part time staff and functions, please see Position Denaftres attachment All holed fulHtrne positions spell 100% of their time on actiwtle5 within the scope of this agreement NEPP maanrmmcol/115 Dry/0Rratat s loaded under Personnel Salaries and Rage Eene6ts. Salary rates are based upon rnttactsal apv.Jtst. is set forth by Meaty of Miami and the respective Unions /delved. Task Form Traln"ugf&ecse will be used be iggrade task form pepaebatag to respond te a0 types of evens. , This narrative box has character limitations For eddtlonal clarification use tab 12 ` ` +>Cmt Basis;' Please mark appmprtate bozfes) m (Mien Agreements' ❑ Rl'/Count'/Otyhdati'rr AajotiafodAgrehnvno ❑ NsorAalData ❑ 6kr/Qu>ees ❑ Costs are h Ca143.W nw/0f1er !Fs fr2,odr This cr!Cents Other (Ls' Yliar): Fringe Benefits The area below is to state the total percentage (e.g., 23%) for the Fringe Benefits (If applicable) and list the Items (e.g., heath, dental, workers' comp) that are included. gfe1ts Odder,' war Fringe Benefits am. me`1Ge Lksrta6 Wakes Cowes:1 m. That percentage is 26.4821 • This narrative box has character limitations., additional clarifiratiot, use tab 12 '%'tffitBa90.'� aedon late 'brides) ❑ Costs are ie Carh its rr if/Wier 7Fs for Samar 73sts t' 10910 ❑ Other - (lereae): Travel T ;=—..- P =c .. _ t- i --;t.: I,. ^-7.7-7;m^4*-1.M RS`_...•,, •.• r-.�.. ,4:: 4_ _ �•�m—�-r 5j...r-.a.- "' Notas GirTtav�l 5e�ia��...�:€L-:e �r`' "�;u �;?�..:�:w.a:.s:�.ti'=;. i� ac:_:-.�..s .sue-.z�_....�.: -=v:. x+i.±::ti�z..- u•' ;:ice.. ..:c .•. •^.. - •,_ .,_:-'-':�' �..^^.s, ,_.r :._,.sr�•:.::-�::mu ems..._..:.; 1.`.�r Attend OHS/HIM-sponsored or DHS/FEMA-approved USSR meetings, conferences, and training sessions, to include Talc Face Leader meetings, Advisory Ortpn'vation Meetings, Ad Hoc Groups and Sub -Groups, Incident Support Team (F5T) training(meetiigs, workshops, or others as directed by the US&R Program Office as they relate to the National USSR Response System. Oilier activities include on -site peer Administrative Readiness Evaluation (ARE)of other Task Farces, quality assurance oversight of FEF1A-sarrclioned trainmg courses, training with other Task Forces, grants management training, and research and development for equipment, as directed by the US&R Program Office. Based on approval by the US&R Program Office and available binding, Task Faces an use funds to cover travel for product research and development efforts, thereby keeping apprised of nutting edge technology for equipment used within the System. - - - . There are also miscellaneous meetings that are required due to the dynamic program. Casts an be provided In detail or by trip costs, and a detail of the Costs -Should be listed in the comment sections, that will straw how you arrived at the cop (otal. The costs listed below are estimates due to travel locations that are a knovm at the time of application. •1t is at tits time when costs are generally based on hBmdal data. 'there are drop down mews far some of the meetings, and you an add other that are in km with the statement of work. The drop down menu in the section below includes all events, ai onong you the fleubility to account for your travel costs In this section Admin/Managenent , program Category or the Training' Program Category. _The Task,Farce is authorized, to. reallocate funds between Admtn/Management travel and Training travel without requesting a budget change authorization. However, this charge must be reflected in your Performance Report and Hate the reason(s) for the change. . - -,- . - .-. -. h rave] Event Title '•"„ -.. c .-.. .' No. of Personnel • flit of Trips"`•,=.' . Cast Per Person", Lerma Sum .".--TPh`d- Work Group Meetings 3 1 $1,500 $4,500 GrantNaarksop 2 1 $1,500 $3,000 Task Force Repesehave trs' Meeting 4 1 $1,500 $6,000 Sponsoring Agency Chefs' Meeting 4 1 $1,500 $6,000 Other Autlhaired Travel 4 3 $1,500 $16,000 Strategic Group Meeting 1 1 $1,500 $1,500 $0 $0 $0 If&het; /sthee $0 come, list here S0 !Pother, list here SO 'Pother, Asthere $0 Ifodter, list il0'0 $0 /Pothe; /isthere -SO /fother, list here S0 Ifother, act hate $0 lfota, list bete $0 r _ $39,000 Spe ydemee r �kcown of travel Cost Ps Perot.. Provide am,rars or 'other awwrrsm raver a sued above Travel breakdowns are approximations based on predicts values (airfare and 5gguage - $600, Intel - $150 per day for average 3 day trip $450; per diem - $50 per day for 3 days $150, oar rental - $50 per day for 3 days $150, parkog - $50, fuel 5100). Travel a yeses are figured at a cast of $1500 for wheal travel and $1500 per day (24 hay) bacldfil fine than eder Staff Positions). Badd01 for shdenls Is figued at a rate of $62.50 per tour (see salaries). Additional TR. meeting, East Coast TRltog meetings and Other Authorized Travel are included under Travel headmg. Other authorized bard covers unfunded meetings surfacing throughout the budget period. Work group meetings are also heki at the regional level as part of the East Coast TR/Log meetings. 0ther authorized travel covers meetings that are requested in the mkist of a budget cycle that were not planned or anticipated by FEJUI Ecampks of other travel might frdude State level US&R meetings and conferences, HR Canine Workshops, East Coast Logstia Meetings and State Meetings such as TFI., Logsitia, AOSAR and FASAR . Thin narrative box has character limitations. For additional clarification use tab 12 ; • .Cost Basis: Please mark aumooriate boxfes) belme. m Won Aycvme1Cs O City/County/L►¢*r®h'pr hegoaabp Aryaerrerrfs • HAtor a/Aata O BkA/Quotes O Costs are in Cmparam w/othher 7Fshr5im3a Tarts orItems CI Other gist here): Equipment Noaeatarcgmpmencacnwr ...• - - - , u -- - -. - Purchase of inhere iunhihrre and equipment speriyially for administrative purposes are allowable under this Cooperative Agreement. This shall include, buts not IhnOnd to, laptops and desktop computers, cellular telephones/wireless PDA5, printers, scanners, copy machines, desks, book shelves, etc. The costs noted 1n this area are for the purchase of equipment and not service agreements, whidh should be nduded under contrachral or other.. Ro0'mg or Hating bansporta0on will require sprd0otais as. part of die application and should be fated under the'Equipment Program Category. The general definition orE, uipmend out of the CFR Is: °Equipment means an article of nonemendable; tangble personal property luving a useful life of more than doe year and an acquisition cost which equals -or exceeds the lesser of the apita0zation ravel estahieshed by the governmental unit for financial statement purposes, or $5000. Equipment These are the tars our Tea( Force antt:ipats rewiring for this Cooperative Agreement for the equepme t object class under the Administration/Management Program Category. However, due to the dynamic program, the requirements for these dens (within the amount approved at time of award for this object class) may change My Menges to listed Mars vet be reflected in the Performance Reports, with the reason for the change noted and the Task Farce wil not be required to submit a budget change t tens are on the appeared cache fists, a s0soted by program guidance or diremss. Item DesafPdon ' ° • .: .... , - -. - " Cacho t0 _ - • Unit Cast"-; r: • • No. of U ita ! ':. •, Total Cost S - .- •- -- 40 go - so - So go • SO So - go go so s0 So so so so go So • so - -- - - - - - , So 50 So Mtn/ 0 Desulbe arty additional suppa000g 1nfonnatbn for equipment cods below. This narrative boa has character Bmitatiorhs--For ad®Umd darifiatla4 we tab• u - ....:. �. r.:+:lc%,.;;.��-}:c:y. ..�.: r-'Cart Bast:. Please mark appropriate border) below: • Mica Agnaemenhs • City/Canty/ lid NegodatelAgreements CI h6iwicalL}rta ▪ flidstavers El Cast tare it impalWi ir/otherin frStnlir Tests 01ent • Other ([dthere).• - re1A Font oAo-rm Section Admits/Mice Ilmoperent Supp11ea cos-**--'T^,Y.97;:rr ri `if'. ..s?`-S:".^+ L_^^T:`T ftOtl/.t�•�i�ptla/S!'�tOlt'•�Ti1.' 8-��C�ia2i`<'1'' °. J �%: ✓�{�� :a`i -�t('J, � '' �' �. r.4 A> • }.cam• f-tt,^.^+T .:�..Lx .Y ' PL'. ]}:[isr',.t��i.•Is(".::.e .:F-..:rv_:- ?,:-�,'.'. s'.;:��;�'�ss:.s„4 �P'};......F.��:��ly;,�..,:n,:..: In Me below and, provide an appreslmate listing of the supplies necessary for the admniistration/ma1.o oo art of this cooperative agreement. • Supply hats/costs that should be listed are items to support the administrati0n/management of the Task Force and other then what the equipment definition states as follows: The general definition of "Equipment" Out of the CFR 5: 'Equipment— means an article of nahapelddble, tangible personal properly laving a hsald life of name than one yen and an aequsNon cost which equa5 or meads the lesser of the capitalization level established by the governmental wilt for financial samnent purports, or $5000. However, due to the dynamic program, the _ regth ants for these items (within the arwwt approved at lime of inw d for this obleit discs) may Marge. . Any cta.9e3 a the retied ohs w5 be i uncured in the Performance Reports, bichdIrg the reason For the tunes (s) noted. Supsnes These are the Items wo anticipate requiring for this Cooperative Agreement However, due to the dynamic program, requirement or these keels may dwge and any charges will be reflected in this Performance Reports, with the reason for the change weed. Unit Cost =.,ii Ho:`d UNb'iali . Tooesl t N..,a MiscMiscellaneousffice Su neaOffice 520,000 1 $20,000^ SO $0 $0 $0 S0 S0 S0 S0 S0 So S0 S0 SO S0 Total 120,000 Describe any add1onal swooning information for supply costs below, Miscellaneous office supplies might include papa, pas, folders, pnvda We, etc We are mwig office locations and will need to purchase new office furniture. titans. Foraddhtaeat darification, use tab 12. s :. Please ate bonne) been, u &linAy®nerts 15 awCear!/Orgartatosr Atrp[fatsdAyunnn,Ls - ❑ Costs are ' Comps' evr w/other 7rslisSmr2ar 7 sisrrItem Other (lezhae): Contractual Motes for Caneau In the area below, list any contractual costs for medical directive issued by the USSR Pogrom Office. Contractual ices, rentals, etc. The Task Force will ensure that Task Farce Modica] Screening will take place in accordance with Program D - _ •d ` guis eery' ... , Unit Cost : -, it ii . Tool Car;; -. - •4$20,000 Medical Screening all 5250 Phone Data Service (Vernon and Spend) 20 $1,750 $35,000 Satellite Service 12 S1,083 $12,996 Sponsorug Strategic Advisory d Support Gray Meeting • Event Space 1 S40,000 $40,000 Spans:erg FES% logistic Spc0afst Training Cause • Event Space 2 S20,000 $20,000 - S0 SO $0 - S0 S0 50 $0 . SO ..S0 =50 _ 50 S0 row . $172,996 e,2005-008 or. more anent revised Cahtraehtal Describe any additional supderting information for contactual costs below. Medial screening fine item will be udfled up to a cost of $250. This oxt will cover deductibles and special lets not saved by hsrra1¢e 00 sponsoring agencies for compliance with team medical physlal muniments. Official personnel centimes (see attachments as to fulltfine and pat -lane staff). Service for cache satellite phones which remain with the cache for emergency use only (deployments). Cadractral service pent/ for Phone Data and Satellite will te from lauey 1st, 2019 to Describer 31st, 2019, last soothe period was from January 1st, 2018 to Egoffiger 310, 2018, The Fern Strategic Group meeting and logistics Specialist Trainig costs cover Event spate renal mneace Marie may hair kn- ottier for us to host thee Wm evens for the Ferna USSR Systan. These m:nadarat sash do not timer sae than a 12 month time fame. This nahralive box hash character Omltatias.-For media, miaie dark aPPrdPrkate. ❑ Oder oobe- Sfix Sanaa task' arRlets - (List here): ityQtOstaiotwrS IThIs area wW covet arty mssellaneeus items that are not covered in the other abject classes and are allowable whthm the Statemeit of Work Quantity that rerste.',W i Total Cot _': so so so so so :tx?,:�•ic� '•ire, other Describe any additional sup ng Information for other costs below. Ha4rialClata BilyOuotes ❑ Casts are w Car &e, rr/atAer P3 (rSiniks casts crItems Ofher Indirect Costs tio6m for Indirect CastaSecHon � .-..,� _� _. • xx - "'" -.•.r'>... _3�::L .�.�-.'...._:_... .�_:..--,:.,:.:+_a.:.,x:.sd.._,--: Indirect Costs can only be fisted if there is an End rect Cast Rate Agreement th t tas been approved by a cognuant Fetterat Agency. A copy of the Indawt Cost Rate Agreennerrtshoutd aaompatiy; the appiic.�........................,,. ,..,� Agreeneltyou provide should state what category or categories the tndirett Costs are based on, to equipment, salaries, all expenses, etc.- The infomtabori pre sted below should list the description of the cost category for -the base, the amount on which it's based, the percerta'ge, and the tntal..The rate or`arnount approved at time of award wig ptevaf,ttvu the Semi of the Codperatve Agreement ;.i Indirect Cost IIemlCnta9arY"' ,_ .. Rem Desv'iptron- - t :..-yin` s r. - K Hae'itrrhoit '` 'rc �, .,^T ... Total f0 tndirectCasls -''?• Desmbe any additional supporting Information for indirect casts below. Please advise who Is the Cognoant federal Agency and the date of approval. This nertwbve box characte-Umitations. For additional darificaboe use tab ::.Pleas mart appioortate boik15) ClsLmrAgseenents ' TRAINING Task Force General Comments: -z This Program Cab Jty covers the casts for the training portion of this Readiness Cooperative Agreement The training portion of this budget/narrative will cover costs for a mandmum amount of time of 12 months, and will be accomplished within the 36 month period of performance. This Task Farm Intends to maintain a deployable Task Force and win provide the required training to insure mission madames; safety, and management of the Task Force. The !raining will be accomplished In accordance with the Urban Search & Rescue Program Office statement of work, program guidance, diredimS, and win also indude training to meat the NIMS eompeance . - - . requirements. The training cost details will be provided In the below object lasses under the Ragram Category. Our Task Force will attempt to maintain the preparedness of the Task Force under this Readiness Cooperative Agreement In order to provide critical emergency response services as one of the 28 leans for the National Urban Search and Rescue Response System Funding for any deployments will be handled under the Activation Cooperative Agreement The below fist of training and costs mimes what is anticipated for the Reaeness Cooperative Agreement Due to the dynamic program, training scheduling and requirement charges, some of the training listed may require revisions. Any danger will be rated within the Performance Reports, and will include the charge and the reason for the Change.. It will not require a budget adjustment as long as the charge Is within the Program Category basal as noted at time of award, and San approved training requlranent within the statement of work, program guidance, and directive;. The only exception to this is the novernent of travel - funds between the Adminstration/Managmet Rogram Category and the Tralnl g Program Category, which an be accomplished without requiring a budget; Mange, however, f mat be noted in the Performance Reports, watt the change and the carom for the e.,.o,ro t of funds. • . - - Total Training Cost S31,000 Personnel Salaries & Fringe Benefits flotes For Personnel Salaries and Fringe Benefits Section Th• e Task Force an use this category to account for the salaries of Task Force Members attending USSR -related, US&R required, and local training as well as salaries ter the training caordlnator. This includes, but is not limited to; functional training, mobilization training, local training for the program, grants management training, training with -ether task fortes, research and development for' equipment, andtother DHS/FEMA approved training events,'or training related to the requirements of the US&R program, as approved by tie -Program Manager/Grants Assistance Officer. This may also Include bacldill expenses for the Indrildual(s) attending training. if specific casts are unknown, give estimated salary hours and average salary ate. If specific dates are unknown, provide estimated time fame (e.g., l' day per week/month, etc.). If overtime hours are listed, please note then as a_ seaaate line item below. -Put the total amount under salana..Note the hourly ate In the darifhatian.box-.:'.; ::: _._.,:..:r:. c :=),.:>;..;.::•:�:_.__ _.: i:: lv..__.. 5�:. s.; a:..._ = _ .. Personnel Salaries and Fringe Benefits Staff Position . • . ..:' Training Event Desa!ptlon , ;- Full/Part Time :' Overtime Hours' . Date Salary Charged ."..`_ Fringe Benefits (U Applicable)-ti -, Salary'.': --.. Total'•.:.,. •'•-, Training Related Bacldhll 562.50 @ 80 firs SS00 $5,000 55,500 $0 SO S0 So $0 SO S0 $0 S0 SO SO $0 50 SO Totals $500 '$5,000 $5,500 Personnel Salaries - The area below is to provide additional notes the Task Force may need to add for at the range of salary rates used to develop the average hourly costs. g Bacldtll costs for conducting training and exercises. Examples of Training and Exercises Include: Structural Collapse Sharing, Rescue Specialist refresher courses, Water Specialist Training, Haanat and Medical Refreshes, Air Force Patriot Exercises, Search and Brawn Full Scale Exercises, etc. MO narrative box two them r limitations. For additional darineation use cob 13 . n , rt Basis: Please mark approm(ate boxes)"below. •• td Union Agreements ❑ Oty/Caunry/Oepaniraliivv SagolfatedAgreeme to • Ffistarka/R3b ❑ Bids/Quohs ❑ Casts are in Comparison w/other WSfor gnvlarTasAshrItems ❑ Other lust Ize;o: Fringe The area below is to state the total percentage (e.g., 23aO) for the Fringe Benefits (if applicable) and list the item (erg., health, dental, workers' comp) that are included. Items included under Fringe Benefds are medical, Dental, Workers Compensation. Total percentage is 26.4824 This narrative box teas character limitations. For additional clarification we tab 12 Please mark aptiiaptffate bou(es) 6alow Onion Agreenaits Gry/Courify/Oganira0ivn Aregad'atec/Agreements National Gat ❑ BdVnas - - ❑ Casts ate in Compa / TFsfor Smarr Taskscvfens ❑ Other he). Travel tWbil taiTravel setd6n=aaii bier: i.i' cviil,)t r;r"(41 :. Attend 17NS/FEMAsponsored or DNS/FEMAappmved US&R meetngs, conferences, and training sessions, to include Task Force Leader meetings, the Advisory Organization Meetings, Inddent Support Team (1ST) - training/meetings, workshops, or others as directed by,the US&R Branch as they relate to the National US&k Response System. „Other activities include on -site peer Administrative Readiness Evaluations (AREs) of other US&R Task Forces, quality assurance oversight of FlitIAsanctioned training courses, training with other Task Forts, grants management training, and research and development for equipment, as"directed try tiie US&R Branch. Based on approval by the US&R Branch and available funding, Task Forces can use fundsto cover travel for product research and development efforts, thereby keeping apprised of Estop edge technology for equipment used There arealsorLwellaneous meetings that are required due to the dynamic program: Costs ran be provided In detail dr try trip Los4,-and a detail of the costs should be listed in the comments sections, that will show how you arrived at the trip total The costs Intel below are estimate due to travel locations are unkriawn at the time of application. It is at this time.when casts are generally based on historical data. There are drop down menus for some of the meetings/training; and you On add others that are In Ineiwith the statement of work; program guidance, and directives. ;This will alkrw you the flexibility to account (aryour travel costs in this section (Training) or Admin/Management categaries.'The,Task Force Is authorized to realloate travel funds between Admin/Management travel and Training travel without req"uesting a budget change• autherimtion_=However, any changes must be reflected in your Performance Report„with an,expianation an the reason(s) kW -the Change. -,' t ;_,•'• .. Travel IEvent Title.`':. 5..r_ v.. PSo..af Personnel > „,: T'w t ;.. Cast Per Pe ofl. Limp Sum ;'. ; tiisr Task Farce Leader 2 $1,500 63,000 Communications Spe'al ist 2 s1,500 f3,000 rune, LgnlVim9ll ruyyuy 2 $1,500 $3,000 Logistic. Specialist 2 $1,500 63,000 Canine Search Speclallnt 3 S1,500 $4,500 Medial Specialist 6 $1,500 - ' 99,000 Other Authorized Travel ' ' 60 ;0 `S0 Poorer, list here 'SD !Tether, list here - . $0 irother, list here - $0 lfother, list here S0 .7othe; listheee - S0 !lather, list here - .. $0 !Pother, list here SO !romer, listhere ' 50 framer, /sthere - $0 ..... Total z '- - $25,500 Travel-; Briefly describe breakdown of travel ravel" If selected above. Perperson. Provide examples of "other authorized Travel breakdowns are apprmdmations based on previous values. (airfare and luggage-$600, hotel 050 per day for avg 3 day trip $450, per diem $50 per day for 3 days $150, car rental 650 for 3 day $150, parking S50, fuel 6100). Travel a penes are figured at a cost of $1,500 for actual travel and $1,500 per day. This narrative lox draradxr limitations. For addtionul dmfication ass tab _...'• East Basis:.. fieaserrerk appmoriate bmdes)-etiow.' _ _ . •..�" k,. + . ;' S _'x{�=,....: 4=-. ;X4. 15 UnamAgi nen. ® G(y/Gwnry/OrganrraUar Wejoa'and irslorrical Dafe Equipment Purchase of equipment specifically for training, to ndude props, training materials, training fadlity expenses, etc. are allowable under this Cooperative Agreement The costs noted in this area are for the purchase of equipment and not service agreement, which should be included under contractual or other. Rolling or floating transportation, if allowable, will require specifications/approyal as part -of the application.- . • • . . The general definition of "Equipment' out of the CFR is:. 'Equipmentmeans an article of nonexpendable, tangible personal property having a useful life of more than one year and an acquisition cost which equals or exceeds the lesser of the capitalization level established by the governmental unit for financial statement purposes, or $5000.. • . . . • Equipment 'flute are the items our Task Force antidpates requiring under this Cooperative Agreement for the equipment object dass under the Training Program Category. Flowever, due to the dynamic program, the requirement for these items (within the amount approved at time of award for this object dass) may change Any changes to listed dents will be reflected in the Performance Report, noting the reason for the change and the Task Force will not be required to submit a budget change if items are on the approved cache lists, authorized by program guidance or directives. Rolling or floating equipment replies the specifications to be submitted to the Program Office/Grants Assistance Officer for prior approval. Illtein DeskriptIon ', ,., Item * ::. Cathe *4_. Unit Cost ,-..-'?:-: -. ' No:of Units ..;•.:; ....,,, ,,-..:.., Total Cost .5,:,-.,,,,, .-.T.,-, SO SO $0 $0 - SO $0 SO 50 $0 $0 SO 50 50 $0 •50 -so SO 50 50 SO - $0 Total 50 Cescribe any additional supporting information for equipment costs below. This narrative box has character limitations. For additional. clarification use tab 12 'Cost Basisi -Please aperepriate bOx(es). below: • O Union Agreements El (-IN/CM*: - AD OrAgniallion Negotiated ,4greements O Herta-leaf Lista Irlds/Quntlas • Costs ara in Comparison w/ other 7Fs for Smiler Tasks or Reins O Other (list here): Supplies wows I•trII In the area below, provide an approximate listing of the supplies necessary for preparing and/ or delivery of training within this cooperative agreement. . Supply items/costs that should be listed are items other then what the equipment definition states as follows: The general definition of "Equipment" out of the CFR is: 'Equipment" means an article of nonexpendable, tangible personal property having a useful life of more than one year and an acquisition cost which equals or exceeds the lesser of the capitalization level established by the gaternmental unit for financial statement purposes, or $5000. • • Supplies These are the items our Task Force anticipates requiring under this Cooperative Agreement However, due to the dynamic program, the quirreievts for these items may change and any changes will be reflected In the Performance Reports, with the reason for the change noted. A budget change is not required to be submitted foie oasts in this category if costs retrain the same and items are alfowabie under the Grant Guidance, current Cache List and official documentation from the USSR Branch. Unit Cost .=!!!!!!",7f,-; No. of Units Total C.ost ...i.t. s.: "14 •!_fl.:!..,-! $0 so so so $0 $0 $0 so so so $0 $0 so _ $0 $0 rota/ .- so supplies !!t- Descnbe any additional supporting information for supply costs below. This narrative box has d racterllmitaOorra For addlbonol darifiasnton rao thb 12 Cost EtaXist ki.ase mark appronnate boxfeS) below. - • • Union .4g. reemen& • Oty/County/Organization Negotiated Agreements LEI• -Historical feta IJ Birk/Quotes • CCists are in Comparison w/ other Trs for Smiler Tasks or Item Other (List here): Contractual Notes -for Contractual on . • : ' - In the area below, list any supporting information for the contractual costs ofseryices, rentals, etc. as it pertains totraining. Contractual service ::.; - ,, -..:,:,::,::, -, ,-,Z, ,•,a :_....s..;;,,..i:': .Y."..T..-I:i i .ix-A7/& ..S' : Quantity V.FP'.1•II,i: Unit Cost - $0 so $0 $0 -go $0 go go go ' $0 go • $0 • .$0 so Total-$0 so !:!„!:!„!!!! Describe any additional supporting information for contractual costs below. This narrative bin has ctetracterilmlbspans. For banal clarifloailmsose tab ,4`Coi# #ioaia inarkanioniiite '!!!!!a .='!,!!0!!,!1?;,'Pl-W!'"!!!;'!;:•-"!!'-i,'!-!!!!!`-v1;"! chador Agreements- • Cry/Cot ntylayinization Alapaha' ted Agreements O I ada- .a I Data • LOTS/QteteT CaraN 'are in Conwarean w/ ode- Trs for Snail' rasis.or Rena • Other • (List here): FEMA FoRM osse-ioo Seetim 7 Tnairing P.m • et 0 Other Notes rot' Other This area will cover any miscellaneous items that are are training-retatedandallovrable under the Statement of Work but not covered in the other object classes. Other If A cable Item- :',:..! '-:,;:;,,...,,...7,,,:,,•,,,,17:::,...,,,,,. „:_lpf ...,,,..-4,„,;:! A: z'.-...-.n z.,.".::',2,, QuarrUti'',;.,a1,-V4 Unit Cost :',!;?Ii:,;°:', Total Cakt';',,t;•-•%.,A,;,- 80 SO 80 SO 80 SO ..-- Total, 30 Other. ft"::•;•.P. Describe any additional supporting information for other costs below. Thte na,natwabox has tharacbar limitations. For aocf1t1ottalolortfi: cotionose tob12: e : , ;1-,Coert Oastsi Please rriark aPprOpriate bevies) o e Agmemento • City/County/Organization Negotiated Agleam:its ,D intorical Data • itik./Quahas 13 :Costs are in Comhorison w/ other 7FshorSollarrasA3 or !teens • In Other (list hee): Indirect Costs Indirect Costs On only. be provided if there is an Indirect Cost Rate Agreement that has been .approved by a cognizant Federal Agency.i`A copy 9f:the !ndirect Cost Rate Agreement shouldaccompany the application. The ! Indirict Cost Rate Adreement Mat you provide should state what category or -categories .the Indirect Costs are based on, le equiPment,,salartes, all expenses, etc: iTheInfonnatiodyrovided below shoiddllst the description of the post category for the basetheaniounton width it's based; the percentage, and the total. -The rate oramount approved at time o'f award will prevail thru the berM of the Cooperative Agreement Indirect Costs -xtem/cateigaiy ....,.,-.....i.,'" ..,--; ' .. "L ,` T„'t Item Descriptlon .. :,,..:I ',',.,.." '';'. '7. Mimi nt 7 '. ,'-;:. S Pen:Mane .7-!' ;-- <7, Intel C01-7-7i,.. "-''''',' rota/ •- 4,, 4,4 Describe any additional supporting information for indirect coots below. Please advise who is the Cognizant Federal Agency and the date of approval. `Please inaric box(es) • ▪ Onion Agreements alY/COunty/Oevaniution Negotiatei Ageements • Historical Data • Bitts/Qootes CI Cost' are in Comparison w/ other 77s for Soar rasAs or Items EQUIPMENT Tisk Force General Corrunents "."; ' , This Program Category covers the costs for the equipment portico of the Readiness Cooperative Agreement for our Task Force. The period of performer= covers a 36 n period to accomplish the work in this area. Our Task Force intends to maintain a deployable Task Force and will provide the required equipment to insure mission readines, safety, and management et the Task Force.. The equipment. will be purchased In acrordance with the rui arusits of the Urban Search & Rescue Branch statement of mar, current cache fist, and official guidance from the US&R Brandt. The equipnient and supporting cost details will be ponder In the below object dasses under this Program Category. Our task Force Will attempt bimaIntain the preparedness,of the Task Forte under this Readiness =-' • • • Cooperative Agreement, In order to provide critical ernemenCy response services asorre of the 2B beams frx the National Urban Search and Rescue Response System , ' • " . ". . - - • The below list of equipment and Costs covers what is anticipated for this Readiness Cooperathe Agreement 'llue to the dynamic program, training scheduling and requirement denges, some of the equipment listed may require reAsions. Any changeS will be noted within the Performance Reports, and will include the change and the reason for the change It will nut require a budget adjustrnent as long as the change Is within the Program Ca togory total as noted at time of award, and is an approved equipment requlrenient within the statement of work, =rent cache list, and official buidance from the .• , . - • , Total Equipment Cost • $111,000 Personnel Salaries & Fringe Benefits Noteslor Personnel Salaries and FriniteGeriefibs Section - • •. r= • 7-r: • - • 2, „ • • • The Task Force can use this category to account for the Salaries of Task Force Membera. who perform dutles related to maintenance of US&R equipment and vehidEs. This may also:include badMil • _ expenses Individual(s) who are welting with the Cache. if specific costs are unknown, give estimated, salary hours and average setarir rate If specific dates'are unknown, provide estimated time frame. (e.g.,'1 day Per week/month, etc.). 'If overbore hours are listed, please note them as a separate itembelork..Prit the Gobi:amount under salary. 'Note the hourly rate in the darification box,. ' - ' • ' fits • itifi'Fositfort : - ' " " '' ''' - S' : . • . ,,. • • , ,• • Foli/PaftrIfie ' ' . , Overtime ifoirri ;', I:hateitili cha---fi-dv Fri Genitits (If Aniir • • , it:iii-',-4-,: Tote is SO $0 $0 $0 $0 $0 so $0 $0 $0 so $0 so so so Totals $0 $0 $0 Personnel Salaries "T" The area below is to provide additonal notes the Task Force may need to add for darifying the range of salary rates used to develop the average hourly costs. This narrative box has character limitations. For additional clarification use tab 12 - = • • ,C.cist Plege mark inompriate boxfesibelmv. o Union Agreenen tJ aty/Counly/Organizattn Negotiak.d Agreements O Historical Data • BiorSIQuotes - O Cr= are In Comparison -w/ other TFs Similar Tasks or Items • Other (list here): ' Frinie Benefits (If Apritleable).1 , t The area below is to state the total percentage (e.g., 23%) for the Fringe Benefits (if - applicable) and list the items (e.g., health, dental, workerscomp) that are included. This narrative box has character limitations. For additional dardicetion end tab 12 •+Pleke aearbpriati boxies) • Union Apemen; O cily/CooMy/Organization NegotiatedAspeements o Histcriol Data Bes/ctiotes 0 Costs are in Comparison w/ other TFs for Semler Tasks or Items O Other (LS t here): Travel Notes rat Travel Section' : r :r.r- :.:,.'' ;�;: , 41 Travel in this category would cover casts relating to quality assurance on equipment or vehicle, or any other, travel related to cache management within the scope of the Grant Guidance. Please note: These expenses can be reflected within the Administrative/Management or Training travel category instead. Costs can be provided In detail or by trip costs, and a detail of the costs should be listed In the comments sections, that will show how you arrived at the trip total. 'The costs listed below are estimates due to travel locations that are unknown at the time el application. It is at this time when costs are generally based on histor!cl data. There are drop down menus for some of the meetings, and you can add others that are in line within the Statement of Work. • • Travel (If Applicable) Event Turtle',^','•., -.,.`:.." '.-'^' .r.:.• Ka. Personnel =.' Cost Pe Person: , - No.,ofTrips (apprmr.).:::. Total' Cost '�i`-�,:;'s�=.--.-, $0 $0 so $0 so - so -so $0 so !roller, list here SO IfoMer, //sthere $O !/other, at//ere $O %Pother, list here S0 If other, list here SO /roller list here SO Total SO Travel Briefly descnte breakdown of travel Cost Per Person. Provide examples of "other authorized travel" if selected above. This narrative box has character limitations For additional clarification use tab 12 Basis: Please mark appropriate tioxtes) below. ❑— Onion Agreemeats ❑ 6ty/CounlyaganiratlanNegodateiAg is ❑ Historical Da& ❑ B/ds/Quotes ❑ Casts are in Comparison w/ TFs for 9milar Tasks or Items ❑ Odle- (list haze): FEMA FORM Ot10-10E Section 8 Equipment Piga tote Equipment Notes for Equipment Section Your agency is authorized to purchase equipment as listed in the approved DHS/FEMA 2015 US&R Task Force Equipment Cache List, or any subsequently approves DHS/FEMA US&R Equipment list. Task Force personnel are reminded and direced not to exceed quantity and/or cost caps as fisted an the cache list. Task Force must follow department procurement regulations, which are in accordance with 2 CFR Part 200 to ensure reasonable prices are obtained. The US&R Program Office and the Grants Office Assistance Officer must provide written approval for any other equipment not identified on approved cache Ilst(s), In program guidance, or specifications. Those Task Farces who maintain an 1ST' Medical Cache are to Include the appropriate amount below for replacement of equipment and pharmaceuticals. However, due t0 the dynamic program, the requirements for these items (within the amount approved at time of award for this -object lass) may change Any changes to listed items will be reflected in the Performance Reports, noting the reason for the change and the Task.Force will not be requires to submit a budget change -if items are on the approved cache lists, noted in the statement of work, or authorized by program guidance or directives. Rolling or floating equipment requires the *specifications to be submitted to the US&R. Branch/Grants Assistance Officer for prior approval. The general definition of "Equipment",out of the CFR Is: - "Equipment" means an article of nonexperidabie, tangible personal property having a useful life of more than one year and an acquisition cost which equals or exceeds the lesser of the Capitalization leVel established'by the governmental unit for,tlnancial statement purposes, or $5000. Equipment These are the items our Task Force anticipates requiring for this Cooperative Agreement under the equipment object (less within the Equipment Program Category. However, due to the dynamic program, the requirements for these items (within the amount approved at time of award for this object dass) may change My changes to listed items will be relleL as in the Performance Reports, noting the reason for the change and the Task Force will not be required to submit a budget charge if sterns are on the approved cache lists, authorized by program guidance or directives. Rolling or floating eeuloment reouires the suecdiicatlons and budget inlomhatlon fn be submitted m the Rogram Dfiice(Grants Assist me rtsnu-err far der a Aroval Item* r ' . ; Cache # - _- ;i- - : <- . Unit Cost P P No. of Units '..-,> LL.--. .. - i Total Cost ,-.. Cash List Items • $100,000 1 $100,000 HEPP Cache Recapitalization $11,000 1 $11,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $o $0 $o $0 $0 $0 -$0 rota/ $111,000 Equipment ": Describe any additional supporting Information for equipment costs below. Cache List Items shall cover what has been previously approved from the PE'MA cache be and/or Statement of Work. Examples: small engines, hydraulic tool seals, chainsaws, medical equipment. Funds will be used in acmrdnace with forthcoming guidnace from the US&R Branch. We are currently updating all of our old/worn equipment with new equipment, along with purchasing new equipment in -order to bearne 100% compliant wth the rament cache list. The purpose of the MEPP Recapitalization Is to replace PAPR's. This narrative box has character llmimtions.', For additional clarification uae tab 12 FEMA FORM 0890.10E Seaton 8 Egwpment Cost Basis: ` Ptease'mark appropriate bozfes) ❑ Union Agree en& 0 Gfy/County/Organfb'arNegodam1Agreements ❑ Historia/Dafa CI B62S/4tvtz ❑ Ohms are in Comparison w/omer 7Fs for .ntilar Tasks or Items ❑ Other (list here): Papa 7 of 8 Supplies Note for'Supplles In the area below, provide an approximate listing of necessary supplies. Supply items/costs that should.be listed are items other then what the equipment definition states as follows: The general definition of "Equipment" out of the CFR is: "Equipment' means an article of nonexpendable, tangible personal property having a useful life of more than one year and an acquisition cost which equals or exceeds the lesser of the capitalization level established by the governmental unit for financial statement purposes, or'$5000.. However, due to the dynamic program, the requirements for these items (within the amount approved at time of award for this object class) may change. Any changes to the listed items will be reflected In the Performance Reports, including the reason for the change(s) noted. Supplies These are the items our Task Force anticipates requiring under this Cooperative Agreement However, due to the dynamic program, the requirements for these items may change and any changes will be reflected in the Performance Reports, with the reason for the change noted. A budget change is not required to be submdied for approval if the costs In this object class remain as approved at lime of award and the items are allowable in acmrdance with the statement of work, program guidance and directives. Item'. . �. ._ 3 ,::-; Cxhe # ;-c-. _ _ - Unit Cost .. - ; No. of Units :. ... , .. Total Cast . _ �_ - ._ -� $0 $0 $0 '$0 $0 $0 $0 $0 $0 $0 ' $0 $0 $0 $0 ;0 Total $o Supplies Describe any additl nal support in n pply costs below. This narrative box has dwracter limitations. For additional clarification use tab 12 r.�,�.. is: PIease'marlcappropriate box(esrbeiow: ''a^.', „ s. r .• . ;•r, : „ ' ❑ Union Agrcanenls - ❑ Cly/Coanty/OrganizationNegotiated Agreements ❑ Ifisioricaloata ❑ Bids/Quotes ❑ Costs are inComparison w/oher7TsiorSimikrTasksorItems ❑ Omer ylisthere)• FEUA FORM oaaa-ioE Section 8 Equipment Pape 4 WO Contractual NotfoiContactiiaJSti�n In the area below, list any supporting Information for the contractual costs of servrces, rentals, etc.,, for egulpment. ." . . • • Contractual '^-;-..*,; ''V•i'."-,.iii":•-ii--;3:`•`••,' '':'''''' ', -•,!,.' 4.e '-::' ;''-,'",-,,,, •';_-'''' "i'' ' ' Quantity •-7•44:7Z,.- •.' .,-; Unittost ,,•:Z•'4'.,--..,'•,to• • - --..',,;.: Total tost`?•4? '7,:::,,s..-' •,". -1-,..":'-'1':f :-, $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 SO Total SO COnbaCtual ••• • ".: ' Describe any additional supporting information for contractual costs below. This narrative box has character limitations. For additional clarificabon use tab 12 • 4 : Other .• BasisPleaSe -Mark approPrlati boxtr'sfbialciw.;...---.ff':''' ;it '4'. . .> CI Union Agreements 0 Oty/Coonty/Organizahon Negotiated Agreements ▪ lirSturiel Data O Bids/Quotes O Casts are in CoMparison w/ other 7Ts r Smiktr fasts or Items O Other alst hem): Tnis area will cover any miscellaneouS items plat are are equipment -related and allowable under the Statement of Work but notaovered in the other object classes. , •. Other Item ':':W :':'', ; ''',.('','," ?..Licir, '•:'," I' '' ' -.., ,,,•• • , :Par. :•--- p' : .,... '., Qisantity'i..3, '‘ • u.. ":' Unit Cost Y. ,-,R,',..-?';-••:, r,,,,,, Total Coat •:';'-.'".•E.t;k4,.,,?4,7,-,,..,...,,..:-:. 0 $0 _ . . -• $0 SO . _ L Total so Otherr Describe any additional supporting information for other costs below. • This namitive box has character limitations.. For additional clarification Life tab 1.42 'Cast easisi- ajdp•optiati boifesi linicarAgreemerrls • • • - 0 ,Ory/O:rurrtylOrgenization Negotiates, Agree, rard• • -• Oats 5; " cotes . 0 Costs are in Comparison w/ oh. xer lFs for.grnilar Tasks ,items 0 Other • (list here): FEMA FORM 088-0-10E Section 0 Equipment Pope g006 Indirect Costs Hates for Indirect Costs Section Indirect Costs can only be provided if there isan Indirect Cost Rate Agreement Mathes been approved by a cognizant Federal Agency. A copy of the Indirect Cost Rate Agreement should accompany the application. ,.The Indirect Cost Rate Agreement that you provide should state what category or categories the Indirect Costs_ are based on, i.e., equipment, salaries, all expenses, etc. The Information provided below should list the description of the cast category for the base, the amount on which it's based, the percentage, and the total. The rate or amount approved at time of award will prevail thru thetem" of the Cooperative Agreement .-- ... _ -. , -_ - .. • _ - . Indirect Costs ,-.. .•-. :Item/Category .` . ., ,. . r. .•- ., Item DesaiptionY. _.. ,; . ,b'''`saseAmount ...: _ . .', Percentage,"._..=x:.,TotalCost 5,. Total se Indlrect Descnbe any additional supporting information for indirect costs below. Please advise who is the -Cognizant Federal Agency and the date of approval. This narrative box has character limitations. For additional clarification use tab 13 "Cost Basis: ;Please mark appropriate boxfee) belaiv: ;,:.. -':f.;•"a; . ❑ • Union Agreements* ❑ G1y/lbrmry/organ®bonNegotiate 1Ag meets ❑ Historical Data ❑ Bids/Quotes ❑ Casts areirsCammp3dntn w/other 7Fsfor SrmrlarTasks* oritens ❑ Other (List hem): FEMA FORM 061410E Section 8 Equipment Popeeate STORAGE & MAINTENANCE Task Force General Comments I .. - - c,„t' • This Program Category covers the costs for the storage/maintenance portion of this Readiness Cooperative A9neot The costs for the Storage/Maintenance portion of this budget/narrative will be addressed In this section and will cover casts for a maximum amount of time of 12 months for any Warehouse lease or maintenance costs for the equipmerd/vehides, and the costs will occur within the 36 month period of performance. Our Task Force Intends to provide the required storage and maintenance for the equipment to insure mission readiness, safety, and management of the Task Force. The storage and maintenance will be in accordance with the requirements of the Urban Search & Rescue Branch statement of work, program guidance, and directives. The supporting cost details will be provided in the below object lasses under this Program Category. Our Task Force will attempt to maintain the preparedness of the Task Force under this Readiness Cooperative Agreement, In order to provide:C4;4:a! emergency response services as one of the 28 teams for the National Urban Search and Rescue Response System. The below list of costs covers what is anticipated for this Readiness Cooperative Agreemerrt Minor renovations are allowed for the warehouse and they will notchange the footprint of the facility. ' - • ' - • ., : ' , ' •, - - • Total Storage& Maintenanth Coot • $33,900 Personnel Salaries & Fringe Benefits The Task Force can use this category to account for the salaries of Task Force Members who perform duties related to storage S. maintenance.. This may also include backfill expenses for . indivklual(s) whoare'working.with related prOjects. '1f specific costs are unknown, give estimated salary hours and average salary rate If specific dates are Linkii6wn, provide estimated time frame (e.g:,- 1 day perweek/mOnth, etc.) If overtime hours are listed, please note them es a separate line Rein below: . Put the nital'amounttnder salary. Note thehourly'rete in the Clarification Personnel Salaries and Frusrne stair position ,,,,, , , , .,-,. Full/Part Tinto .. .: ,,, . Overtirse Heirs , ... Date Safariasainied • - - -_ „. -„ :v,,:r " Salary ,:j-,:r.,,i.':: TOO'S •%•{,T•'• • ....::•- li'-.., SO SO SO SO • SO so SO so ' SO SO SO - SO SO SO SO Totals SO $0 $0 - - ' Please' inark apiiiipriaie bijkfes) bejoi4:- ',.' ..?•:..-.1.-: :ZIP s.lii..:i.-7::A:!/2.1,,,:ef: The area below is to provide additional notes the Task Force may need to add for clarifying the range of salary rates used to develop the average hourly costs. _ . . 0 Union Agteemegs , . . . . El aly/County/Olgartizaon Negotiated Agreements - - . . 0 Wistofical paid . - . , . . . 1:1 'Bid$,Quotes . . . . ' . 0 Costs ate in Comparison w/ other Trs ifyr.Rmilar Tasks or Items . . . . 0 Other - . . " (Lis t here): . . . . . . . . , - : * , . . . - . . . . . . This narrative box has character lirsliations: • ForadditIonatcledfication use tatki.2.• ,...--;,,"'„!- ilr;,,;i.,:,.`4,17';',7.„,,,,-,-.;',-,,,'Ez4,:z:'._!;,5.-r:c-'1,;,. Z,i.F-.-:::'.',,,,,":';::2..=,.,4f.LI',e.:,`,,:i...t..f;:-`,..,-,,;::=Li....,`5,-:,,;'e,•,,,i,ifj,,j......ti! ' Frinne Benefits ;,...- ,--.' ', • ,.,-' :. , ' z:'-1-..; -,-,t2- ',_ .; ., ,..::::-,,-.",trt,.'..,,, 'II-,:fZI-;..,,I - .4,Ii.(ti!zrt.1.1`.:•Ctist BaSisi .,Pleaie'readi a-OniaPiiiite4bialfesYbeidiie:C ,:,-. i"1"-;',W:C-1-..,4-, .1'.. '';':':;-'W-,;:t The area below is to state the total percentage (e.g., 23%) for the Fringe Benefits (if ." = ` applicable) and fist the items (e.g., health, dental, workerscomp) that are Included. 0 -- ' thin'? Agreetnen . . . 0 ' 0 aly/Cnenty/Omenization Negotiated Ameements , . . - .. . . .. . . , . . I lisitsh.41 Data .,'. 0 Ski's/Quotes , - - Costs are in Compahson w/ odser 7Fs for Similar Tasks or Reins .. 0 Other . (Lis- t here): This narrative box has character limitations, -For additional clarification use tab 12,C"'ili.7:S - . • FEMA FORM 049O-10F Section 9 Storage Maintenance Nee 5olel Travel Notes for Travel SectiOn This section can -,be used for those travel items related to storage, maintenance and/or equipment (e.g., mileage, etc.). allowable within the scope of the Statement of Wort Please note: These expenses can be reflected within the Administrative/Management travel category instead. .c.ests can be provided in detail or by trip costs, and a detail of the costs should be listed in - the commentssettions; that will Shrivi how youarrived at thetrip total.The costslisted below are estimates due to travel locations that are unknown at the time of application. It Is at this time when costs ire generally based On historical data. There are drop down menus for some of the meetings, and you can add others that are in line within the Statement of Work. - Travel f Applicable) E - t Titie•::: '---.:.,..., ',:; , ,,,-:.,.•-:'''. --',.. No. of Personnel , , .! ' Cost Per Person ,7,-,,,.; NuMbeiof TrIns ''..7-`,.', Total Cast SO $0 0 SO so $0 $0 -$0 0 /fother, list here so I f other, /et hem ' $0 If other, list here . $0 flat/Jet:list here $0 If oiler, Where so If other, list here Total so Tratiel,--,":i" ' '.,",,..-",'", 1.',:r:,,"-,,':i . ."1"5— ,-, ',..71t- .".'n.4. ;."..,7-,-E'' ;,"-..3,, ..- Bnefly describe breakdown of travel Cost Per Person. Provide examples of "other authorized travel" If selected above. 0 Union Agreemerits - 0 City/Counly/OrganOtation rVegodater f Agteemehts 0 HLsithical Data ' 0 skts/Ouctes • 0 Costsare in Comparison w/ other 7F5 trYmilar TaskS or ItemS . 0 Other (list hem); This narrative box has characharymitations.:,Foradditional clarification use tab 12 ";."."-:,',.:..;;"-;;:i.»::',k,i'..7 - L',:,',4''7':-.,,V..' '.,-.?, *.s.i,'•':S.1.- '', '`*.P.:;, 13::?..::.,-, .-',;'::::1/4 ..,'''.;:i'.-;..7.-';'''.3?"'.,..-•:'":":.C::":.: . FEMA F09/A 099-0-10F Section 9 Storage Maintenance Nee of Equipment This section may be used to reflect expenses related purchasing,maintenance and repair of equipment and vehicles; as approved, by DHS/FEMA and within the scope'of the Statement of.Worc Your Task Eerie is authorized to purchase equipment as'iisted in the. approved DHS/FEMA,2017 US&R Task Force Equipment Cache List ,or any subsequently approved DHS/FFJIA US&R Equipment list`, Task Force personnel areieminded and:directed not tb exceed quantity and/o'r cost capsras listed ou pile cache list. Task ForceForCe•rnyit fallow "deepartment procvrenent regulation, which'are tn' accordance with 2' C,FR.Part NO,to ensure reasonable prices areoptatrted.'The US&R Branch and the Grants Offce Assistance Officer must provide written appr4vai,for°any other equipment not c; identifled`on approved cache list(s).'Those Task Forces who maintain an1Sr Medical Cache are, to mdude the appropriate amounthelow for 'replacement of equipment and' pharmaceuticals FJ Please note: These expenses can` be reflected within the Equipment category, ens Equipment Item`Dascniption :[,- ._ _ , = _ ,. ' help'#�� u`�'" , : Cac e'# =LL �:;,.:,)- ;r Unit Cast' _,:... ,-.. Nrs of Units',>:=, 'ur °::= = z;, 1 Totai'Cost Equipment and Fleet Maintenance/Repair $10,000 1 . $10,000 HEPP Maintenance $14,000 1 • $14,000 ,...so - '$0 $0 .S0 -, so ,....'so _ :$0 $0 'so $0 . -s0 so $0 $0 $0 $0 ;$0 ,.- $24,000 Total E ui meet , r, 4 P . _ .;:..-.--;�, ., .:. c �' r ..: :*.- . ,:f' ��.-, .:,..: ,3-.._ts �:_. s ,.; Cost Basis mark a w.� N v.tr ._. .Please �pprOpdatetiox(e5)�belo }. ,.._.. Describe any additional supporting infarmatton.for equipmentcasts below.: _ , O :Union Agieercents.: _ - Et Cdy/County/O Agreements tradan Negotiatedments . Hi tv rcattTab o B4tVQnpres " 0 `Costsare inCoinpa&onw/oizer7FsforSnnitarTasksarimnzs . - .: ' Fleet Repair/maintenance includes new tires, oil and fuel filter changes, shock absorbers, • replace burned out lights and other wear consumables. HEPP and Task Force Equipment repair/maintenance is to repair any damage from wear and tear, or matntenece far any of our gas, electric, and hydraulic equipment •.. - This narrative box has dtaracter limitations.'; For•additional darificatton use�tab22�.,r .,,.'�", ".:3, s. Via: : a ' "^" ,x :.,-; 'a�, i .- C'::_ !",:.,<., . -;^'�� Supplies Not& StittpIlea In the area below; provide an approximate listing of necessary.supplies. ',Supply items/costs that should be listed are items other then what the equipment definition states as follows: The general definition of ``EquIpment" out of the UR Is: ?Equipmentmeans an article of nonexpendable, tangible personal property having a useful life of more than one year and an acquisition cost which equals or exceeds the lesser Of the 'Capitalization, level established by the governmental unit for*firranCial stateme:ht purposes or $51300. Su lies Cadoa #k'z-l-V '',. Unit CastiViR''-: ;1'., WO:at Wits- ,':,,,,,45,-,,,,t?:,,,, Totortiititti-g,WW,Isf,r., SO so so SO so SO so - ' SO SO • : . SO SO $0 - $0, $0 •, $0 Total Describe any additional supporting information for supply costs below. El 0 0 CI El . _ ... •Union Agt 1 . . , . Cay/Caunty/Oroanization IttegotiaterlAgteements • Ifiaafical Data ,. • Bids/Quotes . Costs are In Corripadson w/ otherforconSir Tasks' or Hems Otter •(list here): . .- - . . , . . , . . Thlonarrative box has character litattations. -For additional claracahea use tab 2 , ',..-x Contractual ticitafor CordricteitSeCtion t In the area below, list any supporting information for the contractual costs of services, rentals, etc.,.as it pertains to the maintenance and/or lease of storage fadlities and associated US&R equipment and supplies. :Under the quantity for teases please include the square footage of the Warehouse. This section'can also include costs for'Olanning, engineering and other costs for development, maintenance, minor upgrades, minor renovations -and modifications, etr.of the existing* wareheuie/training facilities that dohot change the footprint of the structures. Any. costs for Upgrades to existing warehouse facilities associated with this funding must belly:hided and be approved by the Program Office and Grants, Assistance'Officer. This Cooperative AgreementMay not be used for funding new capita! construction. Contractual Service :'.' ', i ,..'- -.,,,,:!;•;`'..''....:-': •.,. PCoverage-Dates Lease Begin Date '.: , Lease End Date'.s. /V Quantity ;-,..' ',.r.F..' .,.',,:,:..;.1'..i';`..','17, ' Unit Cost -...,.' .,: Total Cost •',:',"1:',',:7-,'::;', Alarm Service 10-1-2017 til 139-30-18 10/1/2018 9/30/2019 1 $2,000 $2,000 Controlled Temperature Envoirnment 10-1-2017 tit 09-30-18 10/1/2018 9/30/2019 1 $7,400 ;7,900 $0 $0 SO $0 $0 $0 . - $O $0 $0 $0 $0 so , $0 SO $O _._ Total ;9,900 Contractual -...t, ...- . ' - .,...i,. i" ..',..',......'.',, ', • '' ., . -,- ''-' 1‘...'.-...'-',"1 :23", ''' -... -= 41•3----,C., ',..' Cost Basis:', Pleaseiriark ipPrepriate tibi(eS) beloW t'="),',-."-.17-,-;:"'`-:4';'. A:: * • - "`-'r-%. Describe any additional supporting information for contractual costs below. Include square footage and cost per for any facility leases included above. ., . : . . . „. , . . . 0 .UnionAgreements . - ' ,. • * . . . . . CI CitY/aamiklanganizaffon Negotiated Agreements' - .. e Histontat Data - Ws/Quotes . . • El Casts are in Comparison w/ other 7Fs kw Similar Tasks or Items . . ln 'Other ' . (Lis' t here): • . . . . . . " . , ' . FL-TF2 facilities warehouse contains an overall area of 25,000 square feet. This area includes equipment storage, vehidestorage, training facility and administrative support. Alarm System Is for the security of cache items, and Controlled Temperature Enviomment is for the rental of a trailer (approx. 1,300 square feet) for the storage of temperature sensitive Items; examples Include: computers, radios, HazMat monitors, MREs, medical cache, etc. Lease costs will not exceed a 12 month period in this FY2018 CA. . . . . , . . This narrative box has charactertimitations. :feraddltionat clarification use tab 1.21%,fi,-.A.: Other notelfor Other Sealiii This area cover any miscellaneous items that are are storage & maintenanctrelatedand.allowable underthe Statem t o , , Construction costs.. Other (List minor renovation COtn. here Mit but not covered in the other object classes; indudingminor ..', f,.,,,:'fi:,,,..-`,.::.:1,3, ;.',',..:.:'.: Quarttity7:;, [.•..,.'-',,;.: Ubit Cost` Y.4',:'...,•4'-- f",' T " ,,', .: ' ,$0 50 , $0 Total Otiier`,•',14',1::,,,..,,,,i.Y.,.,:;i:W.:,Zf--,,,,,w.......:qi.,,,,,i;,!=i.w.tt:',-,f,:?:'.,.-.,;`P,,gr, 1,-;"::*.f-,-,:,7i-1.641 A';,1',S(•=-•:-.;:i: . . .. . . i-i. flifearkinaiii inprinitlitiebnifikilieldir::!,A.t.4,JW:tr,-41,..,,,,e, -;,,.,•,.,,,,, . . . . 0 . City/County/Oiyan¢ation Negotiated Agreements . . , El Historical Data . . , . . . , . . El .. eidgiQuotes , ' . . . . . . . , . El ' Costs are nt COMpaliS011 w/ Other 7F's ibr-VanikIrTasks oritems ' . . . . ... . , 0 °liner . (List hese): . Describe any additional supporting information for other costs below. ' -- ._.- - . ' . . . - . . . . . . . . . . . „ . . , . . ' .. . . . , .. _ . . . " . . . , . . . Thls narrative box bas,dtaracter limitations..;„:For,edditional„clarification use tab 12.0:3!-M* FEMA FORM et$44oF Section 9 Storage Maintenance Pap 5 of Indirect Costs Indireet'Costs Sectron -.,.V :...-. f1 ._ .S . ," -Y _. '% ., . A{#r. 1 ur '' _ .' ., F,,p. TIOtCC ibr .� .,s.� - ,, _ F_x- - � . - '� ;..: .:1:.::. �°^.. rvy i:�. ,�. Indirect Costs can only be provided if there is an Indirect CostRate Agreement that has been approved by a,cognizant Federal Agency. A copy of the Indirect Cost Rate Agreement should accompany the application.:.The Indirect Cost Rate Agreement that you provide, should state, what category or categories the Indirect Costs are based on; leejuipment, salades,-all expenses, etc, `The information provided below should list the'descripbon of the cost Category for the base, -the amount an which It's based, the percentage, and the total.' The rate oramount approved at ' . time.of award will prevail thru the term of the Cooperative Agreement - Item Cateq ,_.,..-_.:i-,.:---,,-..Y IttrrrDescriptiar-- :'.�...�.,.,....:,_,-Base'AmorKi'`.t«�,{r., p¢- ®::_�.-f5^--.; Total Cast'V. Total SO Indirect Costs - _ _._ . ., - ...r..", r- ., - �. .�." _.- .. �..„ . , s. .....,. 'Cosf6asis: ,-Wease'miaiic eDOroPnaFJe boz(es) below f.) �=` - Describe any additional supporting information for indirect costs below. Please advise who Is the Cognizant Federal Agency and the date of approval. ❑ tInkn Agreements 0 1y/County/Orga GnizaBonNegotiatedAgreernents 0 Hzstontat Data ' E Bid;rQuotes , . 0 Costsare in Compan'son w/other 7Fs lbr.SimiIarTasks or Rom. 0 Other (Listheie): This narrative box has character limitations: ,Foradditional clarification use tab'12^7,:',::s-,A, FEMM FORM ono-IOF Section 9 Fpe 8 of tt Storage Maintenance BUDGET TOTALS This summary will be populated based on figures entered into other sections of this narrative. Activitys": ? s-, :; k�;'r Costi,h =`' _ ":n;:_: .. Administration & Management $1,098,090.00 Training $31,000.00 Equipment $111,000.00 $33,900.00 Storage & Maintenance 'Object Clas§' ostM=:;n :_,>,r Personnel $810,055.00 Fringe Benefits $106,539.00 Travel $64,500.00 Equipment $135,000.00 $20,000.00 Supplies Contractual $137,896.00 Other $0.00 Indirect Charges $0.00 Activity Sum $1,273,990.00 Object Class Sum $1,273,990.00 Total FEMA FORM 039-0-100 Section 10 Budget Totals $1,273,990.00 POSITION DESCRIPTIONS Please fill In posib'on descriptions below, or attach pre -typed descriptions 1. Administrative Specialist: _ _` Name Describe Administrative Specialistfunctions here 2.'Financial Grants Manager:- Name'. Describe financial Grants Managerfunctionshere. 3. Grant Manager._.: Describe Grant Manager functions here. " 4. Logistics Coordinator.- =:..P `=Name': A >' ;3; :"•t .; Describe Logistics Coordinator functions here 5: Logistics Manager.'_ -..w: Describe Log/sties Manager functionshere. 6: Program Describe Program Manager functions here Section 11 Position Descriptions Pace 1 of 2 FEMA FORM 089-0-10H 7. Training Coordinator: Describe Descnbe Training Coordinator funcUons here. Other (Please list position and name)1:.. ' Describe position functions here. Other (Please list position and name) Describe position functions here. FEMA FORM 0ee-0-10H 8. 'training Manager: --'-Name Describe Training Henagerfvnctfonshere. Other (Please list position and name) Describe position functions here. Other (Please list.pokition and name) Describe position functions here. Section 11 Position Descriptions Pao 2 of 2 BUDGET CLARIFICATION Please use the blocks below if additional space is needed to clarify of ADMINISTRATIVE/MANAGEMENT-'3','-= -; : _'. •-= : =_•,' .; .w `. =3:4'} Personnel Salaries: Fringe Benefits: Travel: ADMINISTRATIVE/MANAGEMENT'-=, Other: Direct Charges ADMINISTRATIVE/MANAGEMENT '-- , , .,.- : : , . _ _, _ , ,,, Equipment: Supplies: Contractual: ADMINSTRATIVE/MANAGEMENTr ::'-": FEMA FORM 089-0-101 Section 12 Budget Clarification Page 1 of 5 TRAINING:.., T._,._,�;.,4->'-„,:.,-: :-: ,:...,:-_., ." F.<. Personnel Salaries: Fringe Benefits: Travel: FEMA FORM 089-0-101 TRAINING , -_.. . - . . ..g , Equipment: Supplies: Contractual: - Section 12 Budget Clarification Page 2 of 5 TRAINING .: -.. __. ' .. -4, ,:: "-,_ _. 0,,, af, - - Other: Direct Charges EQUIPMENT.== Personnel Salaries: Fringe Benefits: Travel: TRAINING V,., .. ,.._,_ . . EQUIPMENT *.- Equipment: Supplies: Contractual: • Section 12 Budget Clarification FEMA FORM 089-0-101 Page 3 of 5 EQUIPMENT *.- Equipment: Supplies: Contractual: • Section 12 Budget Clarification FEMA FORM 089-0-101 Page 3 of 5 EQUIPMENT, ., = _ . ... - .'.Ii.' .. .- _. . - ,, ,1'.r -, . Other: Direct Charges EQUIPMENT:.,.. . - ., .... .- . , . ;, ',.i' : . > P „ :::'n FEMA FORM 089-0-101 Section 12 Budget Clarification Page 4 of 5 FEMA FORM 089-0-101 Section 12 Budget Clarification Page 4 of 5 STORAGE & MAINTENANCE :.",*?;::',",n",.."-:-.,,';.,;'1 • ,;'j,:,",:e,:',"M".---(,',:,-,:::;','- '!. Personnel Salaries: - . . . , Fringe Benefits: . . - . . . . . . . . , Travel: . . . . . , . . , ' .. . • . , ... . . . . STORAGE & MAINTENANCE ''a' -"-•". • Other; Direct Charges FEMA FORM 089-0-101 -,1- Eauipment: ' . Supplies: . . . . . - . . . . . . . Contractual: . . . . ., . . . . . ' • . . . STORAGE & MAINTENANCE Section 12 Budget Clarification Page5of 5 South Florida Urban Search and Rescue Excerpts from Strategic Plan (Position Descriptions) ADMINISTRATION FL-TF2 will maintain administrative staffing organized as a Division of the City of Miami Fire Rescue Department with the following dedicated full time personnel: • Program Manager: Captain Grant S. Musser: Establishes division goals and objectives. Coordinates all task force grant goals to comply with cooperative agreements. Oversees the day-to-day task force operations. • Staff Lieutenant/Administrative Logistics Specialist: Lieutenant Erik Sanchez: Responsible , for all Finance and Procurement activities within the organization. Responsible for all personnel issues within the organization (Overtime reporting, time sheets, etc). Provide supervisory assistance to the Program Manager. • Staff Lieutenant /Administrative Training Specialist: Lieutenant Gustavo Arellano: Responsible for the timely delivery of training in accordance with the requirements set forth by FEMA (Approximately 30 courses delivered in a two year period), as well as the yearly training requirements set forth by the Program Manager (Approximately 72 hours per member). Responsible for tracking and reconciling all Task Force Training hours. Provides supervisory assistance to the Program Manager. • Grants Manager: Miroslava Diaz: Daily oversight of grant and financial matters in support of task force activities. Part Time Personnel are also utilized as Discipline Coordinator positions. This allows for the most cost effective means of personnel allocation. They are utilized on an as needed basis and do not burden the organization with the cost of full time salaries. The following part time positions have been established within the Table of Organization: • Administrative Assistants: Captain Yamilee Diaz and Daisy Spira: Responsible for the administrative support of the team and daily reconciliation of non -emergency paperwork; maintains personnel folders for all affiliated team members and track their individual information and qualification. • Discipline Training Coordinator: Frank Manaide: Responsible for assisting each discipline with their monthly/yearly discipline training needs. Assists and facilitates our Drills and Mobility Exercises. • Readiness Coordinator: Firefighter Timothy Gleason: Responsible for assuring the Task Force is in a readiness state at both the Training, and Equipment levels. Responsible for updating our deployment rosters. • Financial Officer: Julio Mestas: Responsible for the financial oversight of team activity during deployments. During deployments he assists with the day to day financial support and management of grant goals. Conducts all reconciliation of reimbursement paperwork and coordinates any After -Action Reports. • Medical Coordinator: Firefighter Ahmed Abousaleh: Responsible for the implementation and oversight of the Medical Team. This responsibility includes response activities during deployments, readiness activities, and team welfare. Coordinates yearly medical exams and oversees the HIPAA related information within the TF personnel files. • Communications Coordinator: Brean Lopez: Responsible for the readiness and implementation of the communications plan. Ensures communications equipment is functional and deployable. Monitor and updates equipment and conducts training within his discipline on same. • Hazmat Coordinator: Tony Prado: Responsible for the WMD component of the Task Force. (One fully stocked tractor trailer containing about 1.2 million dollars in equipment.) Oversees training and maintenance for all HazMat components and the new HazMat Equipment Push Package Cache stored at FL-TF2 warehouse. • Canine Coordinator: Chief Craig Radelman: Responsible for the readiness of the K-9 and search component of the Task Force. Ensures that all search team members are in compliance with requirements set forth by FEMA. Coordinates all training for TF members within his discipline as well as oversees the coordination and site maintenance of the FL-TF2 training prop located in Davie, Fl. • Public Information Officer: Captain Iggy Carroll: Ensures that the message released by this Task Force is in line with the position of the Department of Homeland Security and the Sponsoring Agency, The City of Miami Fire Department. Disseminates TF related information to the local media and coordinates the TF Media Policy as it relates to any and all media resources. • Rescue Team Coordinator: Captain Carlo Soldevilla: Responsible for the oversight of all Rescue equipment. Assists with the institution of rescue methodology and the implementation and maintenance of light, medium and heavy rescue vehicles. Guarantees the readiness of the Rescue equipment cache and oversees training and skill testing for every TF member in his discipline. • Flood /Swiftwater Coordinator: Firefighter Greg Barhorst: Responsible for the Flood/Swiftwater cache, maintenance, and training in support of FEMA Directives. Oversees the continuing education and training for all TF members. • Task Force Leaders: Chief Craig Radelman, Chief Pedro Gomez, Chief Scott Dean, Chief David Duenas, Chief Arturo Gomez and Captain Grant Musser: Utilized on an as needed basis for special projects requiring management oversight with regard to higher level administrative duties (Example: hurricane reimbursements, audits). Additionally responsible to function as non - department member liaison and represents FL-TF2 at all local and national US&R meetings. • Logistics Coordinator: Captain Brian Mitchell: Responsible for all response equipment contained within the organization (over 20,000 individual items). Also responsible for excess property and the day-to-day operations of .the Warehouse Manager, Transportation Officer, and Air Response Manager. • Warehouse Manager: Firefighter Jesus Garcia: Responsible for the inventory, tracking, and maintenance of all of our equipment, apparatus, and supplies. Oversees the day-to-day operational readiness of our equipment cache. • Air Response Manager: Ishmael Colon -Marquez: Responsible for assuring our equipment and apparatus are in a state of readiness to be deployed by air. Creates load plans for response to disasters which include our equipment pallets, transportation vehicles and apparatus, as well as our personnel. • Transportation Officer: Rene Gomez: Responsible for the entire task force fleet (4 tractors, 5 fifty foot trailers, 5 box trucks, 3 flatbeds, 2 SUV's, 5 F-350, 1 F-550, 1 Excursion, 2 forklifts, 8 off road ATV's). Establishes and implements a transportation policy for active drivers and a transportation plan during deployments. Oversees the day-to-day operational readiness for the Transportation Cache, including but not limited to monthly maintenance, minor repairs, and modifications, yearly inspections, records, etc. • Personnel Support Coordinator: Chief David Duenas: Responsible for the administration of the Personnel Support Program to include Critical Incident Stress Management, Employee Assistance, Assisting personnel and family with needs during times of deployment and coordinates CISD for the TF members and their relatives after deployment and on an as -needed basis. FY 2018 - $35.18M Budget Spend Plan -. DRAFT,- 05/02/2018 Final Budget Amount: $ 35,180,000 Task Forces:$ ; 34,234,232: ',Direct Support: -#REF! = :;Task"Force-Readiness-Cooerative Agreements : , # _ „ _- . ..:.ITEM ,4 ... _ . ,. " ,:? ;' =�i `' :' iUNIT COST .:, ' t`%r<QTY:. EXTENDED COST ,..SUBTOTAL ..4 1 = "., ':::._ . " , _ .,=Program;Management $ . . 650,000 ' • 28 $ 1,147,990 $ 32,143,732 -Staff &'Other.Travel_-:TAVs $ 50,000 3 Su" orta-" lt".°Traveltor,asdirected.,b;',US&R'Br`•anch Pp., g ram: Y.,.. ,,, $ 60,000 , ,. 4 ;Y`' ::Readiness Assessment.P>=ogram:Participation $ 5,000 5 _ =°Suppo_ ri &_TrvI- Nat'I ,Local Ezer/Canine. _ _ $&Trng/EvaIs _ _$ 82,500 6 �s ,n�,L _,_�`, :1� ?5.,�i�y�?'- ,.f'-• �iF-...ict Equiip' & Vetiid'e:l'ifecycle'Ningmnt, Acg:,(&�Shipprng _ $ 150,490 7 :. .. .' .. ";_ ..r. ' iiiage/Mailitenarice $ :150,000 -: S ":ITEM .-,',--.:1'.:' `:;' . = _ .:.. , _ : _ _,` '. SPECIFICTFs ::::: "_i',QTY `_. ," UNIT. COST ;'= :;:_--,SUBTOTAL ='._ iST:.Cache See: Spend Plan TF Details 1 $ ..289,500 $ 289,500 9 r1 f , . - =i?'"' ` `' ;'°'s 1;<.: HEPFrCach'e See:S Pend Plan TF Details P 1 $ - 322 000322,000 $ 10' 4 =*Nat'l level TrainrigDe{ivery.Hosting See: Spend Plan TF Details p I $ . 585.000 585 000 $ ,.- 11 - , " `' Nat•'I LevelTraining�'Initiatwes See: Spend planTFDetails 1 . $ 60,000 $ 60,000 12 ; .Divisional "Multi-Task'Force:Field Exercises None budgeted this FY 0 _ $ __ .. -.. $ - 13 : •: ' =" ;Divisional lttluiti-Task Force Table Top,Exercises CA-TF6, AZ TF1, VA TF2 - 3 :. $ , 10,000 $ 30,000 14 IST•GE Wksh' &New`Mem:^0rntation Hostin=';CY19 p.,- g; W TFi 1 $ • 47,000 $ 47,000 15 =: , '_ = ... ,. _=:1. -a=' . `'` tST,S,f420.Course;Hosting - CY20 None budgeted this FY. - . 0 . _ $ 90,000 $ • _ _ ..: - .16 ... _:,,-`` ` '' ... , 'P,ulilicAffairs !MAX Fil'm'Support NY-TF1 ` -1 7.- $ -- ;8,000 $ , .. 8,000 17_ v,y; _ ..'iGFe ild Operatid_ns;Ouide"Reproduo ct n Tx-Tn. ,_ 1' $ - _ :60,000 $- . ,',60,000 18 }= ` ''` ': °=_, : • iS=Su �iort T See: Spend Plan TF Details 1 $ 133,000 . $ 133,000 , 19 '-' «_ ?`.,,,.. , . ¶Annual•Meetirigs;H6"sting See: Spend. Plan TFDetails ' +1 . $ 93,000 $ -,. .' 93,000 ,Fr,� aI Adviso r0r`anization.Sti ends see: spend Plan TF Details 1 $ .333,•000 _ $ 333,000 21 - _ _ _ -_- _ - -=`�`�r .Canine`Searth`S^ecialist�Certifcation�P,rocess : ,- • , See: Spend Plan TF Details p _ -:1 .. . _' $ 1 30 000 . --- 130 000 $ , 22 �..:: _. .,;.:...� :r� ksKT ;Readi_essCoeraveAgreeriiensSubtatals `�,,•.�._, _=. ,234 ,232 ; 23 '] ,'!!,._ - _ _.w, T.F,Readiness`CA Su " ' lemental Fundin End'of. Year;US&R-Fundirig ;1.= :ii. �c"- _ „ssYv ; ' 'r�-r;>� • 'ice „ �;.; =n `,+;:- 24 End,of YaDO,•Funding ^ .__.,;y, - ..,^ s ;-.• .._` - ...-_.- . �=FRead' ssCA SupplementalFundn8- National Urban Search and Rescue FY2018 Readiness Cooperative Agreements APPENDIX D Sponsoring Agency/Cooperative Agreement Recipients Base Funding Amount • Administrative Costs Special Cache Costs Total Cooperative Agreement Amount 1 City of Phoenix Fire Department (AZ-TF1) Attn: Scott Krushak (Scott.A.Krushak@phoenix.gov) 2430 S. 2nd Avenue Phoenix, AZ 85009 (602) 256-3149 $1,147,990.42 $42,500 $0 $1,190,490 2 City of Los Angeles Fire Department (CA-TF1) Attn: Jeff Dapper (Jeffrey.Dapper@lacity.org) 5021 N. Sepulveda Blvd. Sherman Oaks, CA 91403 t818) 756-9678 $1,147,990.42 $44,000 $0 $1,191,990 3 Los Angeles County Fire Department (CA-TF2) Attn: Robert Harris(robert.harris@fire.lacounty.gov) 12605 Osborne Street Pacoima, CA 91331 (818) 890-5700 $1,147,990.42 $94,000 $0 $1,241,990 4 Menlo Park Fire Protection District (CA TF3) Attn: Ben Marra (benm@MenloFire.org) 170 Middlefield Road Menlo Park, CA 94025 650-688-8405 $1,147,990.42 $0 $0 $1,147,990 5 City of Oakland Fire Services Agency (CA TF4) Attn: Mark Hoffman/Robert Lipp (rlipp@oaklandnetcom) 150 Frank H. Ogawa Plaza, Suite 3354 Oakland , CA 94612-2007 (510) 615-5872 $1,147,990.42 $90,000 $0 $1,237,990 6 Orange County Fire Authority (CA-TF5) Attn: Jeff Adams (jeffadams@ocfa.org) 19811 Pauling Avenue Lake Forest, CA 92610 (949) 389-0055 $1,147,990.42 $57,000 $0 $1,204,990 7 City of Riverside Fire Department (CA-TF6) Attn: Steve McKinster (smckinster@riversideca.gov) 3085 St. Lawrence Street Riverside. CA 92504 (951) 351-6292 $1,147,990.42 $60,000 $96,500 $1,304,490 8 City of Sacramento (CA-TF7) Attn: Chris Costamagna(costamagna@sfd.cityofsacramento.org) 5770 Freeport Blvd. #200 Sacramento, CA 95822 (916) 808-1604 $1,147,990.42 $0 $46,000 $1,193,990 9 City of San Diego Fire -Rescue Department (CA-TF8) City of San 'Diego Attn: John Wood (jowood@sandiego.gov) 1010 Second Ave., Suite 400 San Diego, CA 92101 (619) 572-5690 $1,147,990.42 $58,000 $0 $1,205,990 10 West Metro Fire Protection District (CO-TF1) Attn: Rodney Tyus (rtyus@westmetrofire.org) 433 S. Allison Street Lakewood, CO 80226-4332 (303) 274-0814 x11 $1,147,990.42 $33,000 $46,000 . i $1,226,990 11 Metro -Dade County Fire Department (FL TF1) Attn: Brandon Webb (Brandon.Webb@miamidade.gov) 9300 NW 41 St. Miami, FL 33178 (786) 331-4486 $1,147,990.42 $50,000 $0 $1,197,990 12 City of Miami Fire and Rescue (FL-TF2) Attn: Capt. Grant Musser (gmusser@miamigov.com) 1150 SW 22nd Street Miami, FL 33129 (786) 877-9882 $1,147,990.42 $80,000 • $46,000 $1,273,990 13 City of Indianapolis - DPS (IN-TF1) Attn: Tom Neal (Thomas.Neal@indy.gov) 2650 Fortune Circle East Drive Indianapolis, IN 46241 (317) 327-6762 $1,147,990.42 $34,000 $46,000 $1,227,990 14 City of Beverly Emergency Management Agency (MA-TF1) Attn: Mark Foster (mfoster@beverlyma.gov) 13 Momingside Drive Beverly, MA 01915 (978) 922-5680 $1,147,990.42 $35,000 $0 $1,182,990 15 Montgomery County Fire and Rescue Service (MD-TF1) Dept. of Fire & Rescue Services Attn: Mike Glazier (michael.glazier@montgomerycountymd.gov) 101 Monroe St., 12th Floor Rockville, MD 20850-2589 (240) 773-8901 $1,147,990.42 $15,000 $46,000 $1,208,990 1 of 2 12/30/2019 9:13 AM National Urban Search and Rescue FY2018 Readiness Cooperative Agreements APPENDIX D Sponsoring Agency/Cooperative Agreement Recipients Base Funding Amount Administrative Costs Special Cache Costs Total Cooperative Agreement Amount 16 Boone County Fire Protection District (MO-TF1) Attn: Scott Olsen (solsen@bcfdmo.com) 1520 Business Loop, 70 West Columbia, MO 65202 (573) 447-5000 $1,147,990.42 $0 $0 $1,147,990 17 City of Lincoln, NE Fire and Rescue Department (NE TF1) ATTN: Brad Thavenet (wthavenet@Iincoln.ne.gov) 1801 Q Street Lincoln, NE 68508 (402) 441-8799 $1,147,990.42 $108,000 $0 $1,255,990 18 New Jersey State Police (NJ-TF1) Attn: Lt Christopher DeMaise (Ipp5690@gw.njsp.org) Joint Base McGuire - Ft. Dix - Lakehurst County Road 547, Lakehurst, NJ 08733 (732) 657-7001x10 $1,147,990.42 $0 $0 $1,147,990 19 Clark County Fire Department (NV-TF1) Attn: Paul Bailey (paul.bailey.nvtf1@gmail.com) 575 East Flamingo Road Las Vegas. NV 89119 (702) 455-8417 $1,147,990.42 $4,000 $46,000 $1,197,990 20 NYC Office of Emergency Management (NY-TF1) Attn: Joseph Gennusa (jgennusa©oem.nyc.gov) 11 Water Street Brooklyn, NY 11201 (347) 203-3429 $1,147,990.42 $112,000 $0 $1,259,990 21 Miami Valley Fire/EMS Alliance (OH-TF1) Attn: Evan Schumann (eschumann@ohtf1.com) 444 W. Third Street, Suite 20-231 Dayton, OH 45402-1460 (937) 512-2222 $1,147,990.42 $61,000 $0 $1,208,990 22 Philadelphia Fire Department (PA-TF1) Attn: Scott Sladek (scott.sladek@phila.gov) 1127 West Louden Street Philadelphia, PA 19141-2202 (215) 683-9247 $1,147,990.42 $108,000 $0 $1,255,990 23 Division of Fire Services (TN-TF1) Attn: Colin Burress (colin.burress@memphistn.gov) 4341 O.K. Robertson Rd Memphis, TN 38127 (901) 636-5713 $1,147,990.42 $0 $0 $1,147,990 24 Texas Engineering Extension Service (TX-TF1) Attn: Chuck Jones (chuck.jones@teex.tamu.edu) John B. Connally Bldg. 301 Tarrow College Station, TX 77840 (979) 458-5670 $1,147,990.42 $114,000 $142,500 $1,404,490 25 Salt Lake Urban Search & Rescue (UT-TF1) Attn: Mike Watson (mwatson@ufa-slco.org) 6726 South Navigator Drive West Jordan, UT 84084 (801) 824-3706 $1,147,990.42 $135,000 $0 $1,282,990 26 _ Fairfax County Fire and Rescue Dept. Attn: Scott Schermerhorn (scott.schermerhorn(mfairfaxcountV.eov) 4600 West Ox Road Fairfax, VA 22030 (703) 968-2797 $1,147,990.42 $32,500 $0 $1,180,490 27 _ Virginia Beach Fire Department (VA-TF2) Attn: Dennis Keane (dkeane@vbgov.com) Special Operations,Municipal Center 2408 Courthouse Drive, Building #21 Virginia Beach, VA 23456-9065 (757) 385-2022 $1,147,990.42 $79,500 $96,500 $1,323,990 28 Pierce County Dept. of Emerg. Mgmt (WA-TF1) Attn: William Palmer (wpalmer@co.pierce.wa.us) 2501 S 35th Street Tacoma, WA 98409 (253) 313-3946 $1,147,990.42 $32,500 $0 51,180,490 Totals: $32,143,731.76 $1,479,000 $611,500 $34,234,232 2 of 2 12/30/2019 9:13 AM National Urban Search and Rescue Administrative Costs - FY2018 Readiness Cooperative Agreements APPENDIX E _Sponsoring,,..;,_,.,, •Agency/Cooperative;: • -Agreement Recipients`,: `" `"'• ' .Task's 5' Force`''. Strate �c Grou ''Advtso Grou `L'eadershi ,; g p, (Attachment G) &'National Meeting Name/ +;;,,; '' '"Purpose of Financial Facilitation , SAC/National/ : `Divisional''>,= :; ` ,'.: ' - . , ,... Rep/Advisory Group ' Member/Financial ' , ; Facilitation' $$ : _ 1'FR Meetings/Advisory .;.'` Group/SG ''" i Meeting/SAC.,:; ` :' Meeting Host' $$ Canine Search .:Spec: ",; ! -. Certification $S �:-,National"Trairiiii g , • ' , • Hosting = CourseName' - - National Training Host S$ . Total Amount Per Task Force City of Phoenix Fire Department AZ-TFI Glee-21 Csiii b Search Specia1iist CertEva L3 `.4li 'F'Div. a1e_fl"i p Exercise `"' ' ' 'k' µ ¢:� ,=';"r,,:a� 32,500.00 Multi-TF Div. $ 10,040.40 $ 42,So0 oL Ag treD Parm n . .,- rJ . a . d L14. Natron-t T r t�a1 n,, a Tdtr{a , 00.0 ^s� ` ' ' " k S 5 TSS . r 40,000. 0 $.F. ,„, $ 00 Cr"A..T.rF_•I Y 3 Y � .P. Los Angeles County Fire Department CA-TF2 ' SabgsnicathS i L10c;Natioiial:Training:Goiiim'Specp(FY1•9_.DeI)':i $ 4,000.00 Comm Spec. (FY19 Del) $ 90,000.00 $ 94,000 ry .....,:. 1 Fir" M en o Park a°'�:' t P of c `°'n`'District:•,� r Protection 1f :. ,+�xz'>4..e,t`r`+s'•., .5...,�,t .�:.o .;.Su ,' TE ,.i.,...- `5+ .+i •r:. _S,o k�• , S. N �� 1 „ .. , �>•' f ry Oakland Fire Department CA-TF4 L10:National;Training;MTTIFV19)c.d ,, ,,4: >>• MT'I' $ 90,000.00 $ 90,000 _� •tea kf. '.Tra ., "o. -t. , an e. � o nf'' Fir C u y. . �� , •'.= :k-''�sY;�;S•�' vi-L 1 i x dr or t;' y: = - •u'i, rN -• - c= { ::i,rr vTy,--4 4 k ,... ,.�,F:.•,:,..,• ,,.. ,ax,. r':r�,:,,..g,r•.:,..-.�,,. �„k c.,._annt;,s. `t�. •.F r 1, 1' F ,.r.". {� ,Ti'S- CA F :! s h ,4d.. -'•ir a�i�. D!.._.. r h!; .r�,�.�'.r,„;.rn��_.„,o.�.„„� :'hG yy{{yy ,ram., �. ,�,�20: CT -FT,� :�,-"w'.. *y ^•s! ,i Y. "'t h d: hre'I -fir -`L '18• ISTL�SH =.W na :<-r` t 5. ma's „�' :,I Hen Blue`IST STLS d, • tw P .��:�, :,�1 t f •�'I 'I'h+Re' 'aL2ti. S :�- ;'s�iF>� r'r � � :s mt •£_. r'r'��. WS � ..?,-a.. P a5F ter,' :6. OO:OII , ',.$'ti'000. 5:� t4 5'4 oo:oi �$ s., �•y-; , ...4 a 80 UO• sin` , 4 'a a` '9 a o.o ', _...- ne ,'$`.'",' ,,....+12f}00.00" +, y','j�.. '' F � �"�.,:._y.:?; - , ,j �,.`.,-':•_�:.,:%• �.. _ Y +` .� .h .;;. •'yll i •rir rr,, _ ,,y„ ,,,. A ..fir>, ; c r 4"':'' ,l ; ( s •ayv , .. -� oito 5 s r 'Y T.'.S "Gr - O Pg° ;F `I Ldr. e uncoa D li ,d,r r' Ps ;i"^ t3 r RJ. � - .,,. ... .e � ^-v.r'-t,,, .ti s'--+:. >w ; LL -R�,i,e� .v,, b + C•X .. "��`FnncfianalG ";I:d'r.:- a.p.;,'��, �J„,. t'P g City of Riverside Fire Department CA-TF6 :`d, m •L21 : FR-D ��,,:,V,; _x,"y' s _$ 113 ,Multi-TFDiv., Table:; Top Exercise c, '° 1.10 'National Trainioing_Ilostingt• CSS°,'s ;ia=;k 'u $ 15,000.00 Multi-TF Div. CSS $ 10,000.00 $ 35,000.00 60 000 ' M. a a m'.: w:,g1';ho '•; <S n t,•tr De arme yF ry L ii ik.i' . f'^ , i N.: r ,'-'ia.F.{ .-+.a.e...-,,.. City of San Diego Fire- Rescue Department CA-TF8 YY•. x 5 Subgroup Ldr Training> ,. xa'Unit Ldr Safety .,SOFi2 LIO:rcNatiaoul Training, :' .. .,y +v,_: s 'a,:>:: , qa;, :: 4. �-.??-.rF✓ Miae``11•:`5DA`'VYorlislop°':��.;:�,;.��'''a� „_�.�.._,,,, - . _`'�:, $ 4,000.00 $ 4,000.00 SOFR SDA Workshop $ 35,000.00 $ 15,000.04 $ 58,004 Sr r f�J: Y y4fs et e� es A'I •ri. x'* Jim( t t t�` �: ' oteclio D �`= 1 � '"N F^ ��,: ''r � r.� » � cif :,'jFz, �, is �"s7' ti : • �� .5. ^j<w q, .::�`M.'c't„, - W h :r;<:; L g' ks x. v.r sa re. x 4 -L 2 A ,'E, l" ,a S"� S ^P { ,�r ,' ;;j�� bey,,. i�ti' r w M' L,.:N,a ,n ,.,�N. r�Mt 'F Yi9N L19'. Ins ),' =A v:�•G •�I 'tin" d g Ca'19i-IIo'stiii Stirat�G`r 'P17tg;µ2'Mtgsk=(FY19)' 1 15tia o.oa' - • 1, `,, cc OAO' Q a' .aa� - - .7- r RAP 1Vtentoring,• .'� n se . >j , f 'kshp' 4" 5 , t $.+' : 5,000.00 $ 33 0 , 1 National Urban Search and Rescue Administrative Costs - FY2018 Readiness Cooperative Agreements APPENDIX E Sponsoring :!: ..., --;/•,....i.:: ' Agency/Cooperative : ... Agreement lieciPienta •. : - . , . . '- .,'. .- : • .. ,' -• ..' • • ...:" '• ,,; Task.-:'''('Attachnient,G) :' • *.as . .• Force . -.:- ••••••• .',...;* ‘:.• •'**1.Strategic Group Advisory Group' eaderailifi,',. ''., 8i•National Meeting Siiimer...;'. ". •.• • -•:':.• -.*•'• Piirpose of Financial F'acilitaticik.; , . ' , :. '','•'... *.:,•,*, -:'... ..', ..,..... ::•..',. '.* .*. • •-!'•-• " ': !.",';""..*' ....••:;., '•"-" .:-.: '1'• .1 ' :' ' :,•,•....•-:',, Divisional ,,..r.";'-. Rep/Advisory Group :;Memiiii/Finariiiat „:' •: Facilitation SS'', - "MeetingsAilviaori ',i :::, . Grouti/SG.2;.. - : . ,. , ....illeiting/SAC: •- Meitink lioat SS : •Cinifie Search .-:.;:•*'• Spee:-:--",,.,". •• - , - - - - Certification $$ '.•••:-" '•'- - •'. . . . , . . ''`.‘;'44atio-fiif1Trifinirig. ' ' '• "i .. ••• .., .. . ." .. Hosting--; CourseName • . _ • : -.' . ' ., '. `*:. = '• - -. ,-'• 2.' . . .; .National ' Training Host _.. . . • ". . : : • • . ' - ' „ Total Amount • Per Task Force ' Miami -Dade County Fire Department FL-TF1 4.ifi;;;',",:•J'r-t-.2 -Tri •,,••'•;.-,.'t,••:;'-. 12.20:,SACR-D LIkNittibliiii-xiiiiiiiiiiiittIo`stitig: PI,IP',;.".-,..k,,,,,.-.;:."k• $ 10,000.00 PTT $ 40,000.00 50,000 ;•-::•,••;'''-;•:''`'..,,..,'''`'"•;7"k.- City:Of miamf r ire and • . ,,,;.:..;•••••?',Ftescue ,...'•'-;;i4ii.,:' ',."."..,,--2,;,•,J-,•&••;..,•,,,;.;,•,:, t....,,,.-..,7.';.4,,,,y!....j.§. .P..-;'-',!'",,f,',,..2. '..-";.:..-,.%:::.,-,:- ;;,.-,,:',.;',..::,,,„,,,:., ....,,,..:N,T.',:f.*:.'; „„ ' .."`-' 1. , ' i,„"''' ''''''' ''' - ' ' - 8 Op • ramiiigfreg;7 - •`: . - - ,. —,-. ..-.::"....1:- ,.,..:-...",-...-..W- LI9: CV19 Advisory Org‘tkitg. -:": t.,..,,-,-•:: •...----.•••.:,,•/.„•• :',:',':;'.'•..4i•-•:*77•:PI'-';',N•7'.'?..•:;•--lj;-*.*":'-..•',q.',•'..?•••'1*•'-.:T:',•;:;:,;•).**••::`,,,,f1.• `;''''..;i:.:'..`,;.,'•."3:':-.:,;: - : ' :,,'''.'.z -.J ',„',-'-;.;•,:':::',,r: ',.• ',- ''...,-': .,-..4-..z.-••-,-••:-'. ,,---; i•;-...,- 2..-r..',,,,7.:.,:Pz..f.-,f.i',..!' '',..F.''...* j,',....:.: - , ''•'..t.-T.'s`-:::'•'..r''' ` ", : ,;'. "..:7--;•.''..,"- 4 ":.46,600.60 - ',.: "' '(:t:.: .:[:—.- ' '''. ''..--'.; :-.: :',..,;:''. '.:' :-.''-'21"."..- • , i ...i.•.:•*-:...; , ', , :-::;':'•:'1. : -:' -::.'' `%:i:f:: ''.'::.1....'„,:' — : :1: ''',..'...:::".".''' ' - ``' '''' Leg . ..,.:" "i.••••. - , h::::CL , `,1 : i'1,-:-.'..: : ,,.; ' L, :''' N.;1.'::4U,00i1.00 :- ' ''').";,: r.,;.-:.i '-. ' : -:, ' r:' " ,..,' :: „ • ''' -::,,. • ,... $ - - .,.: - - 80 000 . ';',,:'--',i,", •.,: -1:..":., :;*;: ,:., City of Indianapolis - DPS • rft,...;.-.T7`,zr-M14-0;VTLIOV"kailery Group`Chair $ 30,000.00 $ 4,000.00 ,- • $ 34,000 •• --'' 'N, ._ - uggroup:LdrTratisportatialt .... , , .._ . .• , . , • f ,',.. ' .....• " ., ... CitiibtteireilYEMiC; t2''!:;1,'8-;-. .:.•,..'...--•.(...1"..., MA;TF1 .,•kl:git:1 110:,1%latal Training: Comm N.;y1Csh p.1.; . „., ;.i. ''', ', ''' ' 1, -" ' ir'--'. :•,:r.::•,, .. • -,....,, ., , ;t 4' , ,•**,:!.,,,,,...3•,., . '•V ' k " :_ % .: , ':;. ,, .,,.. , • : k'":1'., ''',';:',•:-!,:. --` ., Comm N. Workshop , ' ••••, $i;e:•35,000.00 -,' „,,,‘,.; ' "'„ • 2, ' ..,•• : : . , . ; •1 ' §:::',:''.';.:.:i5;000 Montgomery County Fire and Rescue Service MD-TFI ' e 1 1;SDA Workshoir;&-w;-,c,f4,*?;;•-:,:-...'''..'q"':','.-•'..--z;Li . SDA Workshop $ 15,000.00 $ 15,000 ,-.'„;‘,-,--•:„*.p,-;;;;:-4,,E.,:r.';`,"t7-,:-V.;•-.1° Boone County Fire Protcti iiiiDistrict l''''.?::.;"....";-.;!-•,,I.,....":,,;.--1-'.;;;;.-f,,...:**.F1:; .-•-,Y;ti.i4i.,"'.a.: MO,TF1' :.i!'"nAtc,':;'•'.„ ."..`f`n:.;;Y: '..;A,'"'''' "," ''- ' ; ;' '. , , s ,„ * -'. . ;" ."-.. ,. `i. '''• _ --, ' , :,-' , .._ ..„ , . > ,,.,. ., i , ... .; , ,;, , .. , -„, •,,' . :''' ' 4.` ',. - ! ':,•;.-:'-',„•",,;-:-.).;.1.;‘, ' '„,c:..;• , , • •::'''',,I. , .. ' .• ' -,', '''':- ;*.. - - f, ; --,',.. • - ... , .."..7,..•'.'''." •,. .• ..„ n:;'.e..:„ ..., i- Lincoln Fire & Rescue NE-TFI 1,41.8:5:rjrng,Y#0140011,APY19MyltFTEX700. L20i,'Ekeirtliiit'SuPPort.,1',-..i,:-.:,...si.,4,,,..k.,:•.;:_,;..•--"!.-.N14. $ 50,000.00 $ 15,000.00 $ 4,000.00 $ 12,000.00 $ 4,000,00 $ 4,000.00 $ 4,000.00 SDA Workshop 15,000.00 $ 108,000 ' ..-. ,.., . . • TV.7.:',0,131roW.Lik.'riffrietdliti ' '"' U '' •idigiFitilittliiiiiiIltitad:IlittAiiit :;„ A4,-,9-•til:-.:434,,,A,,;„44..;',.-:-,--e,t4.•T.;•,w4.-,,-,'"1•4'.1; . 1,,,htelgpvepoltnettenatcrp;t4tpst:lane ngi ' ' iiiiadf 1St 4okrFiiiiitifiiiiii - •. • •-•-• '-.........,..a...x......••,.,,......3. ,-•••=j•-.1,-,„..-•-•";-•:-.:-r--.1i-t !Pe ;0tD:ciOlitetl.fillilL.Pri).11,4!",g4lf!..9Fe Linc 11:.SDA•Workshop,-..Q.,. ,,,..-..-_,:-..,...n,e••1....•;-,-,*--,:-_,_-_, -,:-.j ::w-•_*.--.7::::"...*:,•:-..- :;1,'.Y.:•••-'1.1.* .... 1..a';',.',..,'T.74,''It;• l''':•'_-.7:"...fa',,e.,. .. N.15tifi'14'alk-ii.'":' • .'. • ';•.,,i',..;•1:f,,..'•;.'",;0-:,.,51,,..,;:f - ' ,„,....;,,s,..:',..;:n,,,,,;:.-.,,Jky,,',',.„..,'.: ' t,`,;.• -:.-e,:f,i'i,t'......r.:4. .5'.i..;5"..Z.'...h.„' ',„'N',1-TFt ',.,...,-,---;,!4;',-;',;•;• 'e":.;?_'•a.-..Z:ii",;,; ,,,:,-;.:,,,,' .4." ..,, '''' ..'•%'•fi.1 ' •.',. , ''. , %'-',.. ., ''' , ,.. ' 4,, ,, v;- „.„ -7 ,, , ,,...!:..,.„ _ ' .. .4.,...„ 't. .. ' - ,.';',,.%',,, ;-,',?..,';''' ! ''' ,.., U;."`'.: ;. '‘..' •,, j,.. ' ,.,,) ''" .,. . ,, ,:,.7'..; ,.,..,... ',. ••••. 4` ....-.. , , _ . . • . . Clark County Fire Department NV-TF1 4itraki:•'""' ••'-'"''-' --ctk,Sithgroup:Ldr,-,..RublicAffairs $ 4,000.00 4,000 '''.'"'-:',""';'"..t,'f.'•;`.';',.(eM•".".,'.';',;,:4't".;••. • .s.y., ,--....1..........i.•i••-•-::,'•:•• u-,,*•.:.':•-,-• ' '::.:!:NYCOffiide-of ';':.:`• '....;„ : Emergency .' • -, ,.:Management .•---:*,- , ,,,,,, A • .„... A,,..?:: u1oiNatignal.T.raining;;JFV:':.34,',,,,,,:'..•:-F.e.',.g..",.;•,•...„' 0••ci:::-.4...?te",:-,,,-,-',7,-.W1,4,;;;"2,7; ,,..,:.:,,,:' '1 , 20: ,TFiCiD . *A,.04 -•'(:„-;Z..•.1•,.:,,,..:-ii,::,*.:(. t'-;•;.,,..,. ;$i',..--..''''•-•-,-.;.,,,15;ijOo:Oo s -;. 4,000:0 0 , ."*•• • ••''':•••;•'•,Y-'..,;••.,: ,,,::;: 7 ';:"..' ..'..-,:.' ',-;;-, - ,-.::• ...,_.-'' ' .: ..... ,. •,'''''•,'''' • .:.' ' ' ; ' '''''''' ' ;.• ,:, : TFL .... $ . 35,000.00 -....- . . -•„.:' .•--,, r , ?,' .-• •,-, - • . •' : -; . _ •..:„-- ., - - .$ •. 112 000 :!ir.,c,i,:*4 „", .-:,•,,1 .il, .' , , ti"""'''13 p, 7,1°,:aiiiii`e L19:. CY19 TFR Mtg .. -,%:.*: !'::, ' ....•• ..* • s* • L18: cyip Grants/Training Mtg•Li ",:$' 7! 11000.'00, - - -*'.. 40 000.00 2 National Urban Search and Rescue Administrative Costs - FY2018 Readiness Cooperative Agreements APPENDIX E • • Si:onsot:lug - -, Agency/Cooperative , Agreement Recipients .. .• • -„; Task Force. " „ , . ,.... . . .„..,, „ ,. . • . ,. , . , . . . . Strategic Group,- Advisory Group Leadership 4., • .....•,,„, (Attachment G) &' National Meeting' Name/ . ' - 2 PurpoSe'ef Financial Picilitation • - :- • 4' ' 4.- - - 4' • . ' -4 • ' '' .. ' • - - . SAC/National/ i"..:DiVisional ', ' . Rep/Advisory Group Me-inber/Financial ' Facilitation SS Meetings/Advisory , :4 Group/SG ' • Meeting/SAC ' Meeting host $$ Canine. Sear:a: , . ,',Spec. , .. , . 4,..: Certification $$ - . , -, .",• : : ' ' .4 • National training , , _•:, 4 ', Dr o' sting '-'COurse Name . . • . . . - National Traimng Host ' .' $$ , . Total Amount Per Task Force • . - -• ., . • , - - • , -..2••,,P- ....'..:•`.-.:.••;.!,.: I.;16t Publie-Affairs IMAX- Film Support: .,,t''',•": t:.•-•' •:::,4 • - :: •• , - .' • •-•- . • 4 _• 4,.-,4:-- :-‘.--::. • . - ": • • - : 4, • • • " PALVIAX Film Supt $ 4; ." ' 8,000.00 Miami Valley ArI'-).4P4W4•q'4*-41&,it 644'4'.?-t.§.0%!°uP:141rOYse.!1. ;10.4iT?-..1.0•N'-41 '-'•-• blitirdijAdiWiiiiiiiiiii $ 4,000.00 s 12,000.00 $ 61,000 OH-TF1 Fire/EMS Alliance '?.1-' . HERS $ 45,000.00 -. • •,,, -•,..„,...,..; .7 , • , • :,.• „;.,-.• - ,•...:;,,,_,,,,,-- LIO: National Training: mi:T(Fyi9).-_,,,,,:•--,,,:::•-„,•,,.-; • ,, . .•:, ":. • „.•:,-• :,- • .. , - • , ,-, „ • MT1' (FV19) $ -. 90,000.00 . • - , . .- PhilidelPhiti-FirO .-.-_„t.-,-,,...,'," '-r-,,I,' -,,- "-„,,-...-' rel.)-Arl tiiii`Nittlisliaffiaiiiiiiii."..ktri'.... (F,Y111)"L .„' ' 4-4,:•:';--,; ,'''-• .W7,141tw4;,,,,,TZ.NWAWMI.tA?.IF.1:4-5,41-4e-e6:7",r7"..7T—r=zv ' ' ' :' ', ' :••.* • . . -;•;:. : ,A,44„..;,.., ._.;,.. :..., , ,,, , ,. ,. •,„ - „. , .: „•, ,,,,..,_ , MTT (FY18) $ ",.•.4, 1,0,000.00 s.,,, 4,,,.. ,.., 108,6.14 Department '-•:,•'",!!.' • .-:,-:., ...... -,: 3,'„;e:ff,,?•,--‘,;•„----,•::•,',L:1-t-4.1•;--‘..,5-z,,,,,,,,'tungrqupi„Ars,7,1VIenFAI •-• ''''-..,„-...:•,:•.„,„ . -:.;;;;;,..-,'. 0, ,:',,,',:f1:.‘-:;; ':-.."---:•:::;;•:::T,' ...-.141';:, ••• L19: Planning Functiortal•GrOdp -'„IST GA . ' .•.4 4,00000 - ,' ;. - • .•.' ... •. ' '14 , ' . , „• ••;",':,,s ' ..' ::::4:':'.":,f4.•::"..47.,", :,.,-.. ', , .: A 4: , 4. ", • ' '' . ,!:"' '4' • ' ' City of Memphis Fire TN-TFI $ - Service 1.11: Nat'l Lvl Water Ops Trng .., Workshop', 44 ...-, :-.,.. „:, 7. - 4:- ,-.,. ; .4 .. , , ,.2:.,,r44-4.„%. „ „ 4. •,.. ,•,,} 7 4 ., , , Water. Ops Trng Wkshp „ $ ; ,, 10,000.00 ,. . ' - • TeiisEfigteerm" Fifte1iniiirGrO'if;'Of'S , . 4 .0-b-grciu`P'L dr:'4' Strictures ,$P„17,000.00 S t', .;-, -:: ...}.:-. 4,000.00' .„.....,.„ 4,: .„. , - -....• '4',-4 ,:,:•,, ".. ,:,;-., .. . ., 4.- ,, ,, ' ' " „ - .... ,t.: - .. 4., . . ,,...• '...', , .. • ' t• -." ..: t,„;.: , , ,„, • . ..:''.••,: .• ' - .4 . -.. .4. , . $ -.. .4 • 11000 Eitelitiort Seivici" --„ -t"..--•,44-'-?i: :1---:,.,)":,.., ,;:,, -•:1,:.. , A - giiiikiiiulti3O,,:tiiij'iiiiii4:i ''', 8:::,,,`::-:-.., :;:::4,000.00- .',:r`c/ :4,-",. .: ''- '::"... ' - :: ; - :. • -*: -' • ;:', , •,‘.:: '.'t 'i• ".: ''',"'“ 4'.4•::-, 4'4 . '-'- . ' ,, •`-k,:;34?,:igta-k;',Liikiiiiii „S. '-!..: .4: • 4'. --'''4,000.00 ., :-.4 ' - '.., '.. ' :4.: -• .. .'.---'4 • ' - 4 - • .4; ' — -4 I 1 t. 4t: • • • •4:--: 4'. -' •.• ' ' , 4 .- -4 --;' ' - ' . ''. •!...:'--4- :4_,4' f'::- :t' 4.:4-:;".." •-•.4';='-`...-:,:'.. f4-.:-'•,'`... .:: ''..--'44 •4,44. Sr-, ''.- t ".:•.,•,-,Y-..'•FOG'Mititutil ReProdnitimi 44',!.:' --,--,::' ''.4":. 4.! -, -4. ' .---;--4.• . ,•-.1 ..4. • -44 .:4-4 4.:,.` • 4-t , • '', - ":"4" ...,:_4.:4, --":-...-- • :FOG Manuals • S t-t''' 60,000.00 . l ",'?1•3.•:;i4t':;4.,:.•,„7.7r.`‘ _•,...• .i, ,;•1,‘,...J.• . - „ „ 9,000.00 Salt Lake Urban UT-TFI _,.';',',:',,,:-•.••••„:-.5, taf,:t§ret,Winh'r 4 NeWOilitit'lliiitgr--CY19'!:1 Lftte?ri-fiti($tj'gyWoit:05T;.'„fFn'g:Fa'Cif(IV.HifTF1EX) $ 50,000.00 1ST CE Wkshp $ 47,000.00 $ 135,000 Search & Rescue i ,,.-:: .:'..,;.„. -' '-.-; L190: Dep"AdV2Gronii Chair • .. - 4 • $ 24,000.00 - :4.---,4-::',.".'ji. -•2.7,-,-,•'....;':7--..-"".",eF. • . -...:;,,..,120! IT Support $ 5,000.00 •-•, . - t-4„...1, ,... --„,,, :.: „.4,, 7. 7-74- ..,t-..4., .•4!...4t.. Line 24: Canine Search Specialist Cert Eval ..,...:, .t. •:-....-... , . , - ' - - S. .„„, 32,500.00 ,. .- - . FidilideCoantkFire•-,, iiiiia.Agii4,13.60;:g.i; '.. -,,-,-....T.-;,:.:_-,‘,1-:—.,,;,:,:i"'-,,, ,%•,,,v,,,,,,,•-•-•,,. ,,,-,r.:,,-„,,,,;.! ;'!„,:',6:-- ,' , ,,,- ./:•-•,--:.-..-',t,--••'- ..,,,..,,..-,';-, ...:',.',.., ' •. :- '-• ':,.-,.. ,:- , J'' "1, , Z- ::,.-..,,. ,.•1,,I,,. , :,."`::':.,7".;.!,:,' xl.. '-':`..:'.:,.'-;.***‘;'S''',:,-' -.. — . - -`;-:-`-'2 *2'.-.":?'," :.....%' ...';` ' . - .. r, .. ,. , ' -. •.. . .,. ,., .. . , . , ' . ' ':;. ,-. ' ' ".. -' . LI7: c&G5Stipend.Facilitation,:(l0ppl.@$1,500),,,,,, $ 15,000.00 Line,24:.Canine"$eareh.Specialist Cell Eval•,',':!....:..„4:4. 32,500.00' 1.I3imtiliitTF.tifi..Tahle Tiiii-4EitiefiC:3'4,;4''t,-,77.4.4-,, Multi-TF Div. EX $ 10,000.00 Virginia Beach Fire - VATF2 ;::1;181::1§..yL*P-ii0: Rid — --..- • ,$ S 6,000.00 79,500 Department , • f- , i. u1;044.!:1ElfeT.;..,'Stiiiii I': - Subgroup'„Ld,r,:41azmat $ 4,000.00 $ 4,000.00 - e " :-. Suhgrp:•Lilil'=:-Fiiiiiice/Admin $ 4,000.00 A - .4., 001:•Ftinctioiiii1;.Grif Ldr,,,L6g $ 4.000.00 — •,-.• • ,--,--1•?,„.--, •-.;,-; ., .-,.,,•,,,,.,•:•-•,., ,,,,.;:,./..,Fr •4,,, Line,24: Canine Search Specialist Cert Eval. :..; -;,,,it•:-• 4-• 7-..-„ . .4 -••!.„ - .,:t.„ . , Pleititpiiiifk-;Dept;* '.Emerw.Mgmt/US&R; '‘.;:-..:i''-:.--,:',..'-',,•,•;-•", -',.--,:-.--,. i!e.1.."3".:';.',-,: ;-.::,.z:3•,,,14-,--,,,;-:-.; ', .' r..t,,,.',... ' ':: ,. 0,, • :-.•.,,,:.-,....1;:, ' .. ,-,-,,.%, ' '' •,- - , -r. , - z , , „.,,.:...:, , ',-e:,-"' :'';,-.,;•,-......:;,:'.:,, .. , . . , - :::•- 4• --- • ,,• - - •-.• •• , ,. •.. , ..• . $ _: • 31,566. . . ::•- *..':;-.:;:-.• 2:' , •,.• , ... -• ,,, ,,. ' - . 4,000 , . :, - . , „ ..,. , , , '. : ,. .,. „ . , ... . , , . . „.,. . ...., . • , • • ' , .•. - ,. „... ,. _ . ,.• • .-. „.. - -...- -" , _ ••,•.- .. ..:... . ._ , , • . Totals: Totals: 11 516,000.00 _ $ 43,000.00 $ 130,000.00 _ S 790,000.00 $ 1,479,000 3 National Urban Search and Rescue - Special Cache Allocations FY2018 Readiness Cooperative Agreements - APPENDIX F Sponsoring Organization/Cooperative Agreement Recipients Task Force • HEPP Cache - Maintenance & , Recapitalization (PAPR Year 1 of 3) Tine9 1ST Cache Maintenance & Recapitalization - Line 8 Total Amount - Per Task Force City of Phoenix Fire Department AZ-TF1 - S - City of Los Angeles Fire Department :. cA7TF:Iji 2_ ..,: __ -. -i,:.: _:: „•::-,, :::-)-;:t ::,y — .: -:!:,;::- ;:' ,:::-' '.- - •-' --=, ' .:, , , -,. .$:,!ii:--:Z_:: ::':::- :,::::_i. ,- -: Los Angeles County Fire Department CA-TF2 S - Menlo Park Fire Protection District -.:CA-'03 J_,. - • . .! „ ,„q '.--1-1.,';',' "•;,-.:.1 Oakland Fire Department CA-TF4 $ - Orange County Fire Authority • ''' : TA-TF5' „ 2 City of Riverside Fire Department CA-TF6 S 96,500.00 $ 96,500.00 •,- City of Sacramento Fire Department ',.4: CA-TFT Y: :46,000.110 -• S $ -,, 46090.00 City of San Diego Fire- RescueDepartment CA-TF8 S - • West Metro Fire Protection District r: ,- ..:•$ --'::ci.!,TF11 k;?=•--1,,,,', , -1,', 46,000,00 -• ''' ' - F ''' ;. , , ' ••' ", , ' ,'. -`-• ' 6,000.00 '2.: . '''' Miami -Dade County Fire Department FL-TF1 S - ' City of Miami Fire and Rescue -, •, 'T .1---.,!. '-',•:-: 'TFL:I:F2 S .„1,2V-. —46,000.00 1 , e-- - ,. :: -.. 'S-46,Oo0.00, •;.`. :,,- ,k. - ,,,,,: .: City of Indianapolis - DPS IN-TF1 $ 46,000.00 S 46,000.00 •---,' City of Beverly EIVIA '9,f-liiA-Ti1 1-•3,,,,,,.P'f.r:- :';-2 'Cl---.,':,'? z '.., •••.'• --, :•-•;,'...-:4-,- :.-i-,,,,. ' ' - ' ' - 4 '1, - '-,.. --h ' .'' -n;Y:: :,.,t:'.:: '':;!, 4:':' 1 National Urban Search and Rescue - Special Cache Allocations FY2018 Readiness Cooperative Agreements - APPENDIX F SponsoringOrganization/Cooperative Agreement Recipients g P Task Force HEPP Cache Maintenance & Recapitalization (PAPR Year 1 of 3) "Line 9 .. -. 1ST Cache Maintenance & Recapitalization - - ` Line 8 Total Amount - Per Task Force Montgomery County Fire and Rescue Service IVID TFl S 46,000.00 $ 46,000.00 BooneCountyi Fire Protection District --:NI0-TF1:,•�: = _ - - - _ _ -_ Lincoln Fire & Rescue NE-TF1 •S - J State Police, r. - °N.1-TF1- _ > $ Clark County Fire Department NV-TFI S 46,000.00 $ 46,000.00 NYC Office of Emergency nc Management �=NY-TFI �� _ - ��:� i - - -- -- - _ - Miami Valley Fire/EMS Alliance OH-TF1 S - Philadelphia Fire Department P.t TFl s t Y - City of Memphis Fire Service TN-TF1 S Texas Engineering Extension a5yS -T .:46,000.00 $96500.00 ==s sr 240.00 Salt Lake Urban Search & Rescue UT-TF1 $ - Fairfax CountyFire and Re scue D e t. P �4 - �'VA-TF1: tu:u`•. 5 cif - - - .- - - - r-?' _ - Virginia Beach Fire Department VA-TF2 S 96,500.00 $ 96,500.00 Pierce County Dept. of Emerg. 1blgmt/US&R WA-TFl r x w' S Totals: $ 322,000.00 5 289,500.00 S 611,500.00 2 National Urban Search &Rescue Response System List of Advisory Organization Members May 2018 - April 2019 - Appendix G Advisory Organization Members • Total Stipend Per TF Unit Ldr - Exercise Jarvis Willis jarvis.willislacity.orq $ 4,000 CA-TF1 $ 4,000 Subgrp Ldr- Communications Rich Atwood Richard.Atwood(a)fire.lacountv.gov $ 4,000 CA-TF2 $ 4,000 IST Representative Mike Boyle Hazmtr(a,gmail.com $ 15,000 CA-TF5 Dep Func Grp Ldr - Operations Rob Patterson BluelSTLdrqmail.com $ 4,000 CA-TF5 IST Group Adv - Operations Kevin Fetterman kevinfetterman(a�ocfa.orq $ 4,000 CA-TF5 $ 45,000 Func Grp Ldr - Logistics Richard Ventura richardventura(a,ocfa.orq $ 12,000 CA-TF5 SAC - WEST Division Brian Fennessy brianfennessy c(�,ocfa.orq $ 10,000 CA-TF5 TFR - WEST Division Steve McKinster smckinster riversideca.gov $ 15,000 CA-TF6 $ 15,000 TFR-NATIONAL Rick Bartee rick.d.barteephoenix.qov $ 20,000 CA-TF7 $ 20,000 Subgrp Ldr • Training Harry Muns hmunschulavistaca.qov $ 4,000 CA-TF8 Unit Ldr- Safety Jim Colston colston.jimqmail.com $ 4,000 CA-TF8 $ 8,000 SAC - CENTRAL Division Don Lombardi Dlombardi(a),westmetrofire.orq $ 10,000 CO-TF1 TFR - CENTRAL Division Rod Tyus Rtyus(a�WestMetroFire.orq $ 15,000 CO-TF1 $ 25,000 SAC - EAST Division Dave Downey david.downey(a�miamidade.gov $ 10,000 FL-TF1 $ 10,000 ADVISORY GROUP CHAIR William Brown dtbb a(�,sbcglobal.net $ 30,000 IN-TF1 $ 34,000 Subgrp Ldr - Transportation Mark Rapp mark.raop2(a�indy.gov $ 4,000 IN-TF1 Subgrp Ldr- Management Erik Sandstrom esandstromme.com $ 4,000 NE-TF1 $ 28,000 Dep Func Grp Ldr- Planning Brad Thavenet wthavenet(a lincoln.ne.gov $ 4,000 NE-TF1 Func Grp Ldr - FinancelAdmin Brad Thavenet wthavenet(a lincoln.ne.gov $ 12,000 NE-TF1 Dep Func Grp Ldr- Fin/Admin NE-TF1 to Fund wthavenetlincoln.ne.qov $ 4,000 NE-TF1 IST Group Adv - Fin/Admin NE-TF1 to Fund wthavenet4lincoln.ne.gov $ • 4,000 NE-TF1 ExerUnit Support NE-TF1 to Fund wthavenet(r�lincoln.ne.gov $ 15,000 NE-TF1 Subgrp Ldr - Public Affairs Karl Lee kel(co.clark.nv.us $ 4,000 NV-TF1 $ 4,000 TFR- EAST Division Joe Downey downeyi(c�fdny.nvc.gov $ 15,000 NY-TF1 $ 19,000 Subgrp Ldr - Canine Scott Mateyaschuk scott.mateyaschuk(c�nynd.orq $ 4,000 NY-TF1 Subgrp Ldr- Rescue Steve Shupert steveshupert aC�gmail.com $ 4,000 OH-TF1 $ 8,000 Func Grp Ldr - Planning Mike Cayse mcayse(a�ohtf1.com $ 12,000 OH-TF1 Subgrp Ldr- Medical Mike Kurtz kurtzmp( oatf1.orq $ 4,000 PA-TF1 $ 16,000 IST Group Adv - Planning Martyn Nevil nevilmrpatf1.orq $ 4,000 PA-TF1 Func Grp Ldr - Operations Jeff Saunders ieff.saunders c(D,teexmail.tamu.edu $ 12,000 TX-TF1 $ 24,000 IST Group Adv - Logistics Ken Wright kenneth.wright(cr�houstontx.gov $ 4,000 TX-TF1 Subgrp Ldr - Structures Pete Keating p-keatinqtamu.edu c1 $ 4,000 TX-TF1 Subgrp Ldr - Equipment Keith Brown kbrownll b(a�yahoo.com $ 4,000 TX-TF1 Legal Representative Brian Roberts brian.roberts(a,slcgov.com $ 9,000 UT-TF1 $ 38,000 Advisory Grp Chair - Deputy Keith Bevan kbevan anufa-slco.orq $ 24,000 UT-TF1 IT Support UT-TF1 kbevan(a�ufa-slco.org $ 5,000 UT-TF1 Subgrp Ldr- Search Jim Ingledue iingledu(a�vbgov.com $ 4,000 VA-TF2 $ 16,000 Subgrp Ldr- Hazmat Mark Hundley mhundley(c�vbgov.com $ 4,000 VA-TF2 Dep Func Grp Ldr- Logistics Wayne Black wrblack4(ccox.net $ 4,000 VA-TF2 Subgrp Ldr- Finance Monique Williams mawilliaCcDvbgov.com $ 4,000 VA-TF2 Total Advisory Group Support: $ 333,000 FY 2018 COOPERATIVE AGREEMENT STATEMENT OF WORK -- SUMMARY OF DELIVERABLES APPENDIX II YEARLY REPORTING REQUIREMENTS Ir giverahle Due Datets1 Mohodt J or Submittal Pointts3 sWoninct Additional I sformatian t Grant Application August 17, 2018 Submit initially through through Grants.gov (www.grants.gov). Once determined eligible, submit complete package through NDGrants System Wanda Casey/Rayna Bal/Shu-Ahn Li - US&R Branch Use current template (FEMA Form 089-0-10) 2 Task Force Self -Evaluation As directed via US&R Program Directive Email Buddy Ey National US&R Reponse System Task Force Self -Evaluation Scoresheet (FEMA Forth 089A- 14) 3 Equipment Database January 3 lst Submit via email or password -protected thumb drive via postal mail Dallas Slemp If mailing a thumb drive, please use express courier to avoid damage through postal system 4 Inventory of Federally Owned Equipment (2nd Cache, HEPP & 1ST, where applicable); Current copy of 18-4 January 3 tat 5 Time -Phase Force Deployment Data (TPFDD)PAircraft Loading Data" form (FEMA Form 089-0-15) January 31st 5 HEPP Maintenance Annual Cost Estimates October 30th Submit via email Andy Hubert This cost estimate shall be based on actual expenses incurred from the previous year and any additional costs anticipated for the following year. 7 Semi -Annual Performance Report (FEMA Fonn 089- 0-11) January 30th Submit through NDGrant System Wanda Casey/Rayna Bal - US&R Branch FEMA Form 089-0-11 July 30th 8 Quarterly Financial Report (SF-425) October 30th Submit SF425 through the Payment and Reporting System (PARS) Tawana Mack - Grant Programs Directorate Must be submitted in PARS to continue to draw down funds January 30th April 30th July 30th 9 Notification of Mobilization or Full -Scale Exercise No later than 60 days before the exercise begins Email Dean Scott/Brian Smith Notification should be brief, but include dates, scope of exercise, number of participants, and other agencies involved. (not take the place of, and should not be confused with sanction request letters to obtain FEMA approval of TF sponsored training and exercises) 10 Exercise After Action Report Within 90 days of the completion of a mobilization or full-scale exercise, or a training activity with duration of more than 24 consecutive hours. Postal or Email Dean Scott/Brian Smith AAR should be written in a format where lessons learned may be shared with other task forces in the National US&R Response System. CLOSEOUT REPORTING REQUIREMENTS - Due 90 days after end of the Cooperative Agreement Period of Performance Deliverable Method(e) of Submittal Pointe of Contact Additional Information USE CURRENT CLOSEOUT PACKAGE TEMPLATE (CONTAINS THE FOLLOWING FEMA-USR- GRANTS efema.dhs.gov Tawana Mack - Grant Programs Directorate and Reyna Bal (FEMA-USR-Grants@fema.dhs.gov), US&R Branch 1'I'EMS with exception of the SF-425): 1 Final Performance Report (should show actual expenditures, by budget category) Email as a Microsoft Word or .PDF file Consolidates and summarizes all prior performance reports 2 Final Financial Status Report (SF-425) Submit through the Payment and Reporting System (PARS) and Email that submission as .pdf file with closeout package 3 Financial Payment and Unexpended Funds (if applicable) Discuss specific method of repayment , with Grants Officer at time of closeout Payment of all unliquidated obligations for FEMA and report unexpended funds to Assistance Officer q Equipment inventory Email Inventory should include items purchased with Federal grant funds, where current fair market value is equal to or greater than $5,000 per item 5 Inventory of unused or residual supplies (if applicable) and Tangible Personal Property Report Email purchased with Federal grant funds, which the aggregate exceeds $5,000 or provide written statement (in cover letter) that such supplies (if any) do not exceed $5,000. If not applicable, state so in Cover Letter 6 Cover Letter, including statement of intent for future use of equipment Email Include in cover letter stating the equipment/supplies will be used for their intended purpose of the grant over the life cycle of the equipment/supplies. POC NAME EMAIL Phone ADDRESS US&R BRANCH CONTACTS GROUP EMAIL ACCOUNT Wanda Casey Dean Scott Elwood Ey Rayna Bal Andy Hubert Brian Smith FEMA-IISR-GRANTS Thfenla.dlls.gov N/A 202-646-4013 202-646-4530 202-212-3799 202-646-7933 202-212-4896 202-212-4316 U.S. Department of Homeland Security Federal Emergency Management Agency US&R Branch, ORR-RS-OP-UB Attn: (Appropriate name here) 500 C Street, SW Washington, DC 20472 Wanda.Casev a fema.dhs.gov De:ur.ScnO a eum.dlts.aov elwood.ev-iii(r3tema dhs.gov Rayna.Bal a fema.dhs.t ov Andrew.tlubert(a)fema.dhs.t:ov briend.smith(arfema dhs.gov US&R WAREHOUSE CONTACT - EQUIPMENT INVENTORY ITEMS Dallas Slemp Dallas.Slentp(a?fema.dhs.aov 540-203-9718 Federal Emergency Management Agency US&R Warehouse 13990 Park Center Road Building 9 Herndon, VA 20171-3222 GRANT PROGRAMS DIRECTORATE CONTACT Tawana Mack Tswana Mackbdferna dhs.eov 202-786-9863 U.S. Deparunent of Homeland Security Federal Emergency Management Agency DHS-FEMA-GPD Attn: Tawana Mack 400 C Street, SW, 3N Washington, D.C. 20472-3635 ADDRESS TO RETURN REFUND CI IECKS (Make payable to the Federal Emergency Management Agency) Note: Please make sure address is current before sending any checks, as this is subject to change. All Checks and Monty Orders: FEMA P.O. Box 530217 Atlanta, GA 30353-0217 Payments sent via courier (e.g., UPS, DHL, Fedex) FEMA Bank of America Lockbox Number 530217 1075 Loop Road Atlanta, GA 30337-6002