HomeMy WebLinkAbout23065AGREEMENT INFORMATION
AGREEMENT NUMBER
23065
NAME/TYPE OF AGREEMENT
MIAMI PARKING AUTHORITY
DESCRIPTION
MIAMI PARKING AUTHORITY PORTER SERVICES
AGREEMENT / FAST CELANING SOLUTIONS, LLC / MATTER
ID:20-276
EFFECTIVE DATE
March 9, 2020
ATTESTED BY
NO SIGNATURE REQUIRED
ATTESTED DATE
NO SIGNATURE REQUIRED
DATE RECEIVED FROM
ISSUING DEPT.
3/16/2020
NOTE
40 N.W. Third Street, Suite 1103
Miami, FI 33128
Phone (305) 373-6789
Fax (305) 371-9451
www.miamiparking.com
TO: Todd B. Hannon, City of Miami - City Clerk
FROM: Miami Parking Authority
SUBJECT: Miami Parking Authority Porter Services Agreement
DATE: March 11, 2020
Enclosed I have attached the Fully Executed Miami Parking Authority Porter Services
Agreement between Miami Parking Authority and Fast Cleaning Solutions, LLC. Should you
have any questions, please feel free to contact me at 305-373-6789 ext. 227.
MIAMI PARKING AUTHORITY
PORTER SERVICES AGREEMENT
(RFP No. 19-23 Porter Services)
THIS PORTER SERVICES AGREEMENT "Agreement") is made and entered into
this _dayof ihkre.4 , 2020, (but effective as of March 10, -2020, the "Effective
Date" by and between the Department of Off -Street Parking, Miami Parking Authority
("MPA"), an agency and instrumentality of the City of Miami, Florida ("City"); with a principal
address at 40 NW 3rd Street, Suite 1103, Miami,. Florida 33128, and Fast Cleaning
Solutions, LLC.,.a for -profit corporation registered. and authorized to do business in the State
of Florida, having its principal address at 3472. W 103rd Terrace, Hialeah, Florida 33018
("Contractor"). The MPA and Contractor shall collectively be referred to as the "Parties", and
each may individually be referred to as a "Party."
RECITALS
WHEREAS, on September 23, 2019, the MPA advertised Request for Proposal 19-23
Porter Services, as amended :('RFP"), seeking competitive proposals from experienced and
capable parties to provide Porter Services in accordance with the terms, conditions, and
specifications contained: in the RFP; and
WHEREAS,:two responses to the RFP were received -and thoroughly reviewed to ensure
compliance with the RFP's minimum requirements and only Contractor's Proposal.. was deemed
responsive and responsible; and
WHEREAS, on December 11; 2019,. the MPA Board of Directors ("Board") approved
the selection Of Contractor and further authorized: the Chief Executive Officer to
negotiate and execute an agreement with Contractor; and
WHEREAS, the MPA is desirous of engaging Services from Contractor, and
Contractor is desirous of performing Services for the MPA; and
WHEREAS, ' the CEO finds that the execution of this Agreement with Contractor, in accordance. with the requirements of the Contract Documents, is advantageous to the
MPA.
NOW THEREFORE, in consideration of the mutual terms and conditions set forth
herein and other good and valuable consideration, the Parties hereto :agree as follows:
ARTICLE 1- RECITALS AND INCORPORATIONS
1.1 The recitals are true and correct and are hereby incorporated into and made
a part of this Agreement. The RFP as amended (attached hereto. 'as "Exhibit A"), is hereby
incorporated into and made a part of this Agreement. The Contractor's Response to the RFP
("Proposal") is hereby incorporated into and made a part of this Agreement by reference.
The Contractor's Insurance :Certificate is hereby: incorporated into and made a part of this
Agreement.
ARTICLE 2-DEFINITIONS
2.1 The following words, terms and phrases (in singular or plural forms) when used
in this Agreement, shall have the following meanings, except when it is clear from the context
that another meaning is intended:
Agreement - means this written Agreement between the MPA and Contractor covering the
Services to be performed, including the Contract Documents.
Change Order -a written document signed by the Parties authorizing an addition, deletion or
revision to the Services to be performed under this Agreement, or an adjustment to the Scope of
Work or compensation, issued after the Effective Date of the Agreement.
Chief Executive Officer ("CEO") - is the Chief Executive Officer of the MPA with the
authority to render decisions necessary to expedite, monitor, and review the quality of Services
received. The CEO may delegate his authority related to this Agreement to any other designee
within the MPA administration.
Contract Documents -shall encompass the following documents to this Agreement: the RFP
and all corresponding amendments, addendurrms, clarifications and inquiries posted in writing by
the MPA administration; Contractor's Proposal; Evaluation Committee Tabulation Sheet; Board
Memorandum; Notice to Proceed; Certificates of insurance; copies of current licenses; any
additional documents which are required to be submitted under this Agreement; and all
amendments, modifications and supplements, and Change Orders, issued after the Effective
Date of this Agreement. Contract Documents are hereby incorporated and made part of this
Agreement. Nothing contained in the Contract Documents shall be construed to create a
contractual relationship of any kind: 1) between the MPA and a Subcontractor or supplier, or
2) between any persons or entities other than the MPA and Contractor.
Day -shall mean a consecutive "calendar day" unless specifically designated otherwise.
Notice to Proceed -a written notice given by the MPA administration to the Contractor fixing the
date on which the provision of Services shall commence.
Services or Work - means the act of providing all materials, equipment, tools, supplies, labor,
machinery, supervision, expertise, and related services necessary to provide professional
Grounds Maintenance services, including those things reasonably inferable from the Contract
Documents necessary to render Services by the Contractor to the Worksite.
Subcontractor - a party, person or entity retained by Contractor to provide labor, materials,
equipment, services or supplies, necessary to complete a specific portion of Services.
Subcontractor shall include all sub -subcontractors, retained directly or indirectly by Contractor.
Worksite -designated areas within the MPA owned facility known as the Courthouse Center
Garage located at 40 N.W. 3rd Street, where Services are to be rendered by Contractor under
this Agreement, in accordance with the terms, conditions and specifications contained in the
Contract Documents.
2
ARTICLE 3- INTENT OFAGREEMENT
3.1 Execution of this Agreement is a representation that the Contractor has carefully
examined this Agreement and the Worksite and represents that the Contractor is thoroughly
familiar with the nature of the Services and the Worksite, the specific conditions under which the
Services are to be performed, and all matters which may in any way affect the Contractor or its
performance. The Contractor further represents that, as a result of such examinations and
investigations, the Contractor thoroughly understands the Contract Documents and their intent
and purpose, and is familiar with all applicable codes, ordinances, laws, regulations and rules
as they apply to the Work, and that the Contractor will abide by same. Claims for additional
time or additional compensation as a result of the Contractor's failure to follow the foregoing
procedure and to familiarize itself with all local conditions and the Contract Documents will not
be permitted.
3.2 The intent of Contract Documents is to include all items necessary for the
proper execution and completion of Services by the Contractor. Performance by Contractor
shall be required to the extent it is consistent with the Contract Documents and reasonably
inferable from them, as being necessary to produce the intended results.
3.3 Unless otherwise stated in the Contract Documents, words which have well-
known technical or industry meanings are used in the Contract Documents in accordance with
such recognized meanings.
3.4 In the event of any conflict between the Contract Documents or any ambiguity or
missing specification or instruction, the following priority is hereby established:
3.4.1 Revisions and amendments to the Contract which are executed shall
govern over the Contract.
3.4.2 The Contract shall govern over the RFP, any addendum to the RFP, and
the Contractor's Proposal.
3.4.3 The RFP shall govern over the Contractor's Proposal.
3.5 The Parties agree that Contractor is responsible for clarifying any ambiguity, conflict,
discrepancy, omission, or other error found in the RFP prior to Contractor submitting its Proposal
or the right to clarify same shall be waived.
ARTICLE 4-TERM OF AGREEMENT
4.1 The Initial Term of Agreement shall be three (3) years from the Effective Date hereof,
unless terminated earlier by the CEO pursuant to Article 14 below. Continuation of the Agreement
beyond the Initial Term, and any option subsequently exercised, is a CEO prerogative, and
not a right of the Contractor.
4.2 This prerogative will be exercised only when continuation serves the best interest
of the MPA.
4.3 Upon completion of the Initial Term, providing the Work is satisfactory to the CEO,
3
this Agreement may be renewed in writing for two (2) additional, one (I) year periods. Said
renewals shall be at the sole discretion of the CEO. Contract prices for each renewal term shall
be negotiable by the parties, however, annual contract prices may not increase by more than two
percent (2%) of the previous year's contract price.
4.4 Annual Contract prices shall remain fixed and firm throughout the Term of
Agreement, as negotiated and outlined in Article 5.
4.5 Contractor agrees that the Work shall be pursued on schedule, diligently and
uninterrupted at a rate of progress which will ensure full completion. within the agreed Work
schedule. Failure to achieve timely Services shall be regarded as 'a material breach of this
Agreement and shall be subject to the appropriate remedies available at law. This Agreement
shall remain in full force and effect until the completion of Services by the Contractor and the
CEO's acceptance of such Services.
4.6 When, in the opinion of the CEO, reasonable grounds for uncertainty exist with
respect to the Contractor's ability to perform Work or any portion thereof, the CEO may request
that the Contractor, within a reasonable time frame set forth in the CEO's request, provide
adequate assurances to the CEO in writing, of Contractor's ability to perform in accordance with
terms of this Agreement. In the event that the Contractor fails to provide the CEO the requested
assurances within the prescribed time frame, the CEO may treat such failure as a repudiation
or breach of this Agreement, and resort to any remedy for breach provided for in this Agreement
or at law.
4.7 Contractor shall be required to show just cause for delays or for additional time
requests. Failure to comply with this subparagraph shall be sufficient grounds for the CEO to
find the Contractor in substantial default and certify that .sufficient cause exists to terminate
the Agreement or to withhold payment to the Contractor until an updated Work schedule,
acceptable to the CEO is obtained. Such failure shall not be cause for additional time.
4.8 In the event the Work schedule date is extended, regardless of whether delay is
caused by any actor neglect of the MPA or Force-Majeure Event, or is attributable to the MPA, the
Contractor's sole and exclusive remedy is an equal extension of time.
4.9 Notwithstanding the provisions of this Article 4, this Agreement may be terminated
by the CEO for convenience at any time, with or without cause, pursuant to Article 14 below.
ARTICLE 5 - CONTRACTOR'S COMPENSATION
5.1 The compensation payable by the MPA shall be the prices quoted in the Price
Schedule included in Contractor's Proposal. Compensation shall be in the following amounts:
Year One Total Annual Amount $484,946.50
Year Two Total Annual Amount $495,301.16
Year Three Total Annual Amount $499,854.91
5.2 Prices shall be paid in twelve equal monthly payments and remain fixed and
firm for each Term of the Agreement as indicated above.
4
5.3 Payment shall be monthly made in arrears based upon Work performed to
the satisfaction of the CEO, within forty-five (45) Days after receipt of Contractor's invoice
for Services performed, which shall be accompanied by sufficient supporting documentation
and contain sufficient detail, to allow a proper audit of expenditures, should the MPA require
one to be performed. Invoices shall be sufficiently detailed to comply with the Florida Prompt
Payment Act, Section 218.70 through Section 218.79, Florida Statutes (2018), and other
applicable laws. No advance payments shall be made at any time.
5.4 Contractor agrees and understands that (i) any and all Subcontractors providing
Services related to this Agreement shall be paid through Contractor and not paid directly by the
MPA, and (ii) any and all liabilities regarding payment to or use of Subcontractors for any portion
of Services related to this Agreement shall be borne solely by Contractor.
5.5 Funding for this Agreement is contingent on the availability of funds and the
Agreement is subject to amendment or termination due to lack of funds, reduction of funds,
failure to allocate or appropriate funds, and/or change in applicable laws or regulations, upon
thirty (30) Days written notice to Contractor.
5.6 The acceptance of the final payment shall constitute a waiver of all claims by the
Contractor except those previously made in writing and identified by the Contractor as
unsettled prior to the time of final payment.
5.7 The making of final payment shall not constitute a waiver of any claims by the
MPA and shall not relieve the Contractor of the responsibility for negligence, faulty materials
or supplies, or defective Work. Upon written notice by the CEO, the Contractor shall remedy
any defects due thereto and pay all expenses for any damages to the Worksite, or other property
resulting therefrom.
ARTICLE 6 - CONTRACTOR'S SCOPE OF WORK
Contractor hereby agrees to provide the Services as specifically described in the RFP and
shall incorporate the requirements set forth by applicable rules, regulations, codes and
statutes.
6.1 Contractor represents to the MPA that: (i) it possesses all qualifications,
licenses, certificates, authorizations, and expertise required for the performance of Services,
including but not limited to full qualification to do business in the State of Florida; (ii) it is not
delinquent in the payment of any sums due to the City or MPA, including payment of permits,
fees, business tax receipts, or in the performance of any obligations to the MPA; (iii) all personnel
assigned to perform the Services are and shall be, at all times during the term hereof, fully
qualified and trained to perform the tasks assigned to each; (iv) the Services will be performed
in the manner described in the RFP and other Contract Documents; and (v) each person
executing this Agreement on behalf of Contractor has been duly authorized to so execute and
fully bind Contractor as a party to this Agreement.
6.2 Contractor shall at all times provide fully qualified, competent and physically
capable employees to perform the Services under this Agreement. The CEO may require
Contractor to remove any employee the CEO deems careless, incompetent, insubordinate, or
otherwise objectionable and whose continued Services under this Agreement, is not in the best
interest of the MPA.
5
6.3 Contractor covenants to furnish efficient business administration and
superintendence and use its best efforts to render the Services in the best and soundest way and
in the most expeditious and economical manner consistent with the requirements of the RFP.
6.4 Contractor shall be responsible forthe following items:
6.4.1 Adhere to Work schedules forthe Worksite which clearly illustrates
provision of Services, including periodic updates throughout the duration
of the Agreement.
6.4.2 Develop and implement procedures to monitor, record, and review all
Work, Change Orders, pay requests and compliance with the Contract
Documents.
6.4.3 Provide inspection of Services within the Worksite.
6.4.4 Ensure the replacement of nonconforming or substandard Services
without additional cost to the MPA.
6.5 Contractor shall be responsible to the MPA for the acts and omissions of
Contractor's employees and Subcontractors performing any portion of the Work on behalf of the
Contractor.
6.6. Contractor shall develop and maintain a program to assure quality control of the
Services. Contractor shall supervise the Work of its employees and Subcontractors, providing
instructions to each when their Work does not conform to the requirements of the Contract
Documents and shall continue to exert its influence and control over each employees and/or
Subcontractor to ensure that corrections are made in a timely manner so as to not affect the
efficient rendition Services. The CEO shall be the final judge of Contractor's performance.
6.7 Contractor shall not unreasonably encumber the Worksite with personnel,
materials or equipment.
ARTICLE 7 - OWNERSHIP OF DOCUMENTS
7.1 Contractor understands and agrees that any information, document, report or
any other material whatsoever which is given by the MPA to Contractor, its employees, or any
Subcontractor, or which is otherwise obtained or prepared by Contractor solely and exclusively
for the MPA pursuant to or under the terms of this Agreement, is and shall at all times remain the
property of the MPA. Contractor agrees not to use any such information, document, report or
material for any other purpose whatsoever without the written consent of the CEO, which may
be withheld or conditioned by the CEO in his sole discretion.
ARTICLE 8 —SUBCONTRACTORS
8.1 By an appropriate written agreement, the Contractor shall require that each
Subcontractor, to the extent the Work is to be performed by the Subcontractor, be bound to the
Contractor by the terms of the Contract Documents, and to assume toward the Contractor all
the obligations and responsibilities which the Contractor by these Contract Documents,
assumes towards the MPA. Said agreements shall preserve and protect the rights of the MPA
6
under the Contract Documents with respect to the Work to be performed by the Subcontractor
so that the subcontracting thereof will not prejudice such rights.
8.2. Subcontractors' exclusive remedy for delays in the performance of the Agreement
caused by Force Majeure events or by delays claimed to be caused by the MPA, or attributable
to the MPA, or on claims based on breach of contract or negligence, shall be an extension
of its subcontract time.
ARTICLE 9 - INDEPENDENT CONTRACTOR
9.1 Contractor has been procured and is being engaged to provide Services to the
MPA as an independent contractor, and not as an agent or employee of the MPA. Accordingly,
neither Contractor, nor its employees, nor any Subcontractor hired by Contractor to provide any
Services under this Agreement shall attain, nor be entitled to, any rights or benefits under the
Civil Service or Pension Ordinances of the City or MPA, nor any rights generally afforded
classified or unclassified employees. Contractor further understands that Florida Workers'
Compensation benefits available to employees of the MPA, are not available to, Contractor, its
employees, or any Subcontractor hired by Contractor to provide any Services hereunder; and
Contractor agrees to provide, or require Subcontractors to provide, as applicable, workers'
compensation insurance for any employee or agent of Contractor rendering Services to the MPA.
Contractor further understands and agrees that Contractor's or Subcontractor's use or entry
upon MPA property shall in any way change its or their status as an independent contractor.
ARTICLE 10 - CHANGES IN THE WORK
10.1 The CEO, without invalidating this Agreement or requiring subsequent Board
approval, may order additions, deletions or revisions to the Services to be performed under this
Agreement.
10.2 Changes in the Services shall be performed under applicable provisions of the
Contract Documents, and the Contractor shall proceed promptly, unless otherwise provided in
the Change Order. Before any Work is begun on any Change Order, a written authorization
from the CEO must be issued.
ARTICLE 11 - SAFETY REQUIREMENTS
11.1 Contractor shall be responsible for initiating, maintaining and supervising all
safety precautions and programs in connection with the performance of this Agreement.
11.2 Contractor shall take all reasonable precautions for the safety of, and shall
provide all reasonable protection to prevent damage, injury or loss to:
11.2.1 Workers or Subcontractors on the Worksite and all other persons who
may be affected thereby.
11.2.2 Materials and equipment to be incorporated in the Services, whether in
storage on or off the Worksite, under care, custody or control of the
Contractor or Subcontractors
7
11.2.3 Other public or private property within the Worksite.
11.3 All workers on the Worksite shall wear appropriate and uniform -like attire and shall
have visible identification as being employees of the Contractor or Subcontractor.
11.4 Contractor shall give notices and comply with applicable laws, ordinances, rules,
regulations and lawful orders of public authorities bearing on the safety of persons or property,
their protection from damage, injury or loss.
11.5 Contractor shall erect and maintain, as required by existing conditions and
performance of the Agreement, reasonable safeguards for safety and protection, including
posting caution/danger signs and other warnings against hazards.
11.6 Contractor shall promptly remedy any damage and loss to property caused in
whole or in part by the Contractor,.a Subcontractor, or anyone directly or indirectly employed by
any of them, or by anyone for whose acts they may be liable and for which the Contractor is
responsible, except damage or loss attributable to acts or omissions of the MPA or anyone
directly or indirectly employed by either of them and whose acts are not attributable to the fault
or negligence of the Contractor.
11.7 Contractor shall promptly report to the CEO all accidents arising out of or in
connection with the Work.
ARTICLE 12 - CORRECTION OF WORK
12.1 The Contractor shall promptly correct Work rejected by the CEO or failing to
conform to the requirements of the Contract Documents, whether observed before or after the
completion of the Services. The Contractor shall bear costs of correcting such rejected Work.
12.2 All corrections shall be made within one (1) Day after such rejected defects,
deficiencies, and/or non -conformances are reported to Contractor by the CEO.
ARTICLE 13 - NO CONFLICT OF INTEREST
13.1 Pursuant to Section 2-611, City of Miami Code, as amended, regarding conflicts of
interest, Contractor hereby certifies to the MPA that no individual member of Contractor, no
employee, and no Subcontractor under this Agreement nor any immediate family member of
any of the same is also a member of any board, commission, or agency of the MPA and/or City.
Contractor hereby represents and warrants to the MPA that throughout the Term of
Agreement, Contractor, its employees, and its Subcontractors will abide by this prohibition of the
City Code.
13.2 Contractor represents and warrants to the MPA that it has not offered to pay, paid,
or agreed to pay to any person any fee, commission, percentage, brokerage fee, or gift of any kind
contingent upon or in connection with, the award of this Agreement.
13.3 Contractor represents and warrants to the MPA that it has not employed or
retained any person or company employed by the MPA to solicit or secure this Agreement
and that it has not offered to pay, paid, or agreed to pay any person any fee, commission,
8
percentage, brokerage fee, or gift of any kind contingent upon or in connection with, the
award of this Agreement.
ARTICLE 14 -TERMINATION FOR CONVENIENCE OR DEFAULT
14.1 The CEO reserves the right, to terminate this Agreement in his sole discretion
at any time, with or without cause and without penalty, upon thirty (30) Days written notice
to Contractor. In such event, the MPA shall pay Contractor compensation for Services rendered
and approved prior to the effective date of such termination. The MPA shall not be liable to
Contractor for any additional compensation and expenses incurred, or for any consequential
or incidental damages. Contractor shall have no recourse or remedy against the MPA for
termination of the Agreement under this Section except for payment of compensation due prior
to the effective date of termination.
14.2 The CEO reserves the right, to terminate this Agreement in his sole
discretion without penalty, upon the commencement of an event of a material breach
hereunder, and failure to cure the same within thirty (30) Days after written notice of default,
pursuant to Article 21 below. In such event, the MPA shall not be obligated to pay any
amounts to Contractor for Services rendered after the date of termination, but the Parties
shall remain responsible for any payments that have become due and owing as of the
effective date of termination. In no event shall the MPA be liable to Contractor for any
additional compensation and expenses incurred, and in no event shall the MPA be liable for
any direct, indirect, consequential or incidental damages.
ARTICLE 15 — NOTICES
15.1 All notices, demands, correspondence and other communications between
the Parties shall be in writing and deemed given by hand delivery, email or by registered
or certified U.S. mail, postage prepaid, return receipt requested, addressed as follows or as
the same may be changed from time to time:
For Contractor:
To MPA:
With a copy to:
Fast Cleaning Solutions, LLC
Attn: Liber F. Lopez
3472 W 103rd Terrace
Hialeah, FL 33018
Email: llopezafastcleaningsolutions.com
Miami Parking Authority
Attn: Terrell Reid
Director of Planning & Development
40 NW 3rd Street
Suite 1103
Miami, Florida 33128
Miami Parking Authority
Attn: Roland C. Galdos Esq., Senior Advisor
40 NW 3rd Street
Suite 1103
Miami, Florida 33128
9
15.2 Either Party may at any time designate a different address and/or contact
person by giving notice as provided above to the other Party. Such notices shall be deemed
given on the day on which personally delivered, or if by mail, on the fifth Day after being
posted or the date of actual receipt, whichever is earlier. In the event there is a change of
address and the moving Party fails to provide notice to the other Party, then notice sent as
provided in this Article shall constitute adequate notice.
ARTICLE 16—INDEMNIFICATION
16.1 Contractor shall indemnify, defend, save, and hold harmless the City, the
MPA, and their respective boards, agencies, departments, officers, directors, officials,
employees, agents, servants, successors and assigns (collectively referred to herein as the
"Indemnitees"), from and against any and all losses, costs, damages, penalties, fines,
forfeitures, demands, claims, causes of action, suits, costs and expenses incidental thereto
(including attorney's fees), or liabilities (collectively referred to as "Liabilities") by reason of
any injury to or death of any person or damage to or destruction or loss of any property
arising out of, resulting from, or in connection with (i) the negligent performance or non-
performance of the Services under this Agreement (whether active or passive) of Contractor
or its employees or Subcontractors (collectively referred to as "Contractor") which is directly
caused, in whole or in part, by any act, omission, default or negligence (whether active or
passive or in strict liability) of the lndemnitees, or any of them; or (ii) the failure of Contractor
to comply with any of the requirements herein, or the failure of the Contractor to conform
to statutes, ordinances, or other regulations or requirements of any governmental authority,
local, federal or state, in connection with the performance of this Agreement even if it is
alleged that the Indemnitees, or any of them, were negligent.
16.2 Contractor expressly agrees to indemnify, defend, save, and hold harmless the
Indemnitees, or any of them, from and against all Liabilities which may be asserted by an
employee or former employee of Contractor, or any of its Subcontractors, for which the
Contractor's liability to such employee or former employee would otherwise be limited to
payments under Florida Workers' Compensation or similar laws. Contractor further agrees
to indemnify, defend, save, and hold harmless the lndemnitees, or any of them, from and
against (i) any and all Liabilities imposed on account of the violation of any law, ordinance,
order, rule, regulation, condition, or requirement, related directly to Contractor's negligent
performance under this Agreement, and (ii) any and all claims, and/or suits for labor and
materials, furnished by Contractor or utilized in the performance of this Agreement or
otherwise.
16.3 The purchase of insurance coverage by the Contractor with respect to the
obligations required herein shall in no event be construed as Contractor's fulfillment or
discharge of such obligations.
16.4 Contractor's obligations to indemnify, defend, save, and hold harmless the
Indemnitees, or any of them, shall survive the termination or expiration of this Agreement.
16.5 Nothing contained in this Agreement is any way intended to be a waiver of the
limitation placed upon MPA's liability as set forth in Chapter 768, Florida Statutes (2018).
Additionally, the MPA does not waive sovereign immunity, and no claim or award against the
MPA shall include attorney's fees, investigative costs or pre judgment interest.
10
ARTICLE 17—INSURANCE
17.1 Prior to commencing Services, and at all times during the Term of Agreement,
Contractor shall maintain and submit certificate(s) of insurance evidencing the minimum
required insurance coverages, as more particularly described in the attached Exhibit B. The
Contractor shall add the MPA and the City as additional insureds to its commercial general
liability, and auto liability policies, and as a named certificate holder on all policies. All such
insurance, including renewals, shall be subject to the approval of the City's Risk Management
for adequacy of protection and evidence of such coverages on certificates of insurance indicating
such insurance to be in force and effect and any cancelled or non -renewed policy will be replaced
with no coverage gap.
17.2 Contractor understands and agrees that any and all liabilities regarding the use
of any of Contractor's employees or any of Contractor's Subcontractors for Services, shall be
borne solely by Contractor throughout the Term of Agreement and that this provision shall survive
the termination or expiration of this Agreement. Contractor further understands and agrees that
insurance for each employee of Contractor and each Subcontractor shall be maintained in good
standing throughout the Term of Agreement.
17.3 Contractor shall be responsible for assuring that the insurance certificates
required under this Agreement remain in full force and effect for the duration of this Agreement,
including any extensions hereof. If insurance certificates are scheduled to expire during the
Term of Agreement, and any extensions hereof, Contractor shall be responsible for submitting
new or renewed insurance certificates to the MPA as soon as coverages are bound with
insurers. In the event expired certificates are not replaced, with new or renewed insurance
certificates which cover the Term of Agreement and any extension thereof:
17.4 The MPA shall suspend this Agreement until such time as the new or renewed
insurance certificates are received in acceptable form by the MPA; or the CEO may, in his sole
discretion, immediately terminate the Agreement and may seek re -procurement damages from
Contractor.
ARTICLE 18 - FORCE MAJEURE
18.1 A "Force Majeure Event" shall mean an act of God, act of governmental body or
military authority, fire, explosion, power failure, flood, storm, hurricane, sink hole, other natural
disasters, epidemic, riot or civil disturbance, war or terrorism, sabotage, insurrection, blockade,
or embargo. In the event that either Party is delayed in the performance of any act or obligation
pursuant to or required by the Agreement by reason of a Force Majeure Event, the time for
required completion of such act or obligation shall be extended by the number of days equal to the
total number of days, if any, that such Party is actually delayed by such Force Majeure Event.
The Party seeking delay in performance shall give notice to the other Party specifying the
anticipated duration of the delay, and if such delay shall extend beyond the duration specified in
such notice, additional notice shall be repeated no Tess than monthly so long as such delay due
to a Force Majeure Event continues. Any Party seeking delay in performance due to a Force
Majeure Event shall use its best efforts to rectify any condition causing such delay and shall
cooperate with the other Party to overcome any delay that has resulted.
11
ARTICLE 19 -NON-EXCLUSIVE AGREEMENT
19.1 The Services to be provided by Contractor pursuant to this Agreement shall
be non --exclusive, and nothing herein shall preclude the MPAfrom engaging otherfirmsto perform
Work. The MPA reserves the right to perform Services with the MPA's own resources.
ARTICLE 20-PUBLIC RECORDS
20.1 Contractor understands that the MPA is a public agency under Florida Law
and that the public shall have access, at all reasonable times, to all documents and information
pertaining to MPA contracts, subject to the provisions, limitations and exemptions of Chapter
119, Florida Statutes (2018), and agrees to allow access as applicable by the MPA and the
public to all documents, subject to disclosure under applicable laws. Contractor's failure or
refusal to comply with the provisions of this section shall result in the immediate cancellation
of this Agreement, and any extensions hereof, by the CEO.
20.2 Contractor shall additionally comply with Section 119.0701, Florida Statues
(2018), including without limitation: (1) keep and maintain public records that ordinarily and
necessarily would be requested by the MPA to perform these Services; (2) provide the public
with access to public records on the same terms and conditions as the MPA would, at the cost
provided by Chapter 119, Florida Statutes (2018), or as otherwise provided by law; (3) ensure
that public records that are exempt or confidential and exempt from disclosure are not disclosed
except as authorized by law; (4) meet all requirements for retaining public records and transfer,
at no cost to the MPA, all public records in its possession upon termination of this Agreement
and destroy any duplicate public records that are exempt or confidential and exempt from
disclosure requirements; and (5) provide all electronically stored public records that must be
provided to the MPA in a format compatible with the MPA's information technology systems.
Notwithstanding the foregoing Contractor shall be permitted to retain any pu blic records that
make up part of its Work product solely as required for archival purposes, as required by law,
or to evidence compliance with the terms of the Agreement.
20.3 Should Contractor determine to dispute any public access provision required by
Florida Statutes, then Contractor shall do so at its own expense and at no cost to the MPA.
ARTICLE 21 - DEFAULT
21.1 If Contractor fails to comply with any provision or condition of this Agreement or
fails to perform in any material way any of its obligations hereunder and fails to cure such failure
after reasonable notice from the CEO, then Contractor shall be in default. Contractor
understands and agrees that termination of this Agreement under this section shall not release
Contractor from any obligation accruing prior to the effective date of termination. Should
Contractor be unable or unwilling to commence to perform the Services within the time provided
or contemplated herein, then, in addition to the foregoing, Contractor shall be liable to the MPA
for all expenses incurred by the MPA in preparation and negotiation of this Agreement, as well
as all costs and expenses incurred by the MPA in the re -procurement of Services, including
consequential and incidental damages.
ARTICLE 22 - RESOLUTION OF AGREEMENT DISPUTES
22. In accordance with Section 18-108, City Code, Contractor understands and
12
agrees that all disputes between Contractor and the MPA based upon alleged violation of the
terms of this Agreement by the MPA shall be submitted to the CEO for his resolution, prior to
Contractor being entitled to seek judicial relief in connection therewith. In the event that the
amount of compensation hereunder exceeds Twenty -Five Thousand Dollars ($25,000.00), the
CEO's decision shall be approved or disapproved by the Board.
22.1 Contractor shall not be entitled to seek judicial relief unless: (i) it has first received
CEO's written decision, approved by the Board if the amount of compensation hereunder exceeds
Twenty- Five Thousand Dollars ($25,000.00); or (ii) a period of sixty (60) Days has expired, after
submitting to the CEO a detailed statement of the dispute, accompanied by all supporting
documentation or ninety (90) Days if the CEO's decision is subject to Board approval; or (iii)
Board has waived compliance with the procedure set forth in this section by a written instrument,
signed by the CEO. In no event may the amount of compensation under this Article 22, exceed
the total compensation set forth in Article 5 above.
ARTICLE 23-AUDIT RIGHTS
23.1 Contractor agrees to provide access to the MPA or any of its duly authorized
representatives, to any books, documents, papers, and records of Contractor which are directly
pertinent to this Agreement, for the purpose of audit, examination, excerpts, and transcripts.
The MPA may, at reasonable times, and for a period of up to three (3) years, following the date
of final payment by the MPA to Contractor under this Agreement, audit and inspect, or caused
to be audited and inspected, those books, documents, papers, and records of Contractor
which are related to Contractor's performance under this Agreement. Contractor agrees to
maintain any and all such books, documents, papers, and records at its principal place of
business for a period of (3) years, after final payment is made under this Agreement and all
other pending matters are closed. Contractor's failure to adhere to, or refusal to comply with
this condition, shall result in the immediate termination of this Agreement by the CEO.
ARTICLE 24 - TRUTH -IN -NEGOTIATION
24.1 Contractor hereby certifies, represents and warrants to the MPA that on the
date of Contractor's execution of this Agreement, and so long as this Agreement remains in full
force and effect, the wage rates and other unit costs supporting the compensation to Contractor
under this Agreement are and will continue to be accurate, complete, and current. Contractor
understands, agrees and acknowledges that the MPA shall adjust the amount of the
compensation and any additions thereto to exclude any significant sums by which the MPA
determines the Agreement amount of compensation hereunder was increased due to
inaccurate, incomplete, or non -current wage rates and other factual unit costs. All such contract
adjustments shall be made within one (1) year of the end of this Agreement, whether naturally
expiring or earlier terminated pursuant to the provisions hereof.
ARTICLE 25 - MISCELLANEOUS PROVISIONS
25.1 No waiver or breach of any provision of this Agreement shall constitute a waiver
of any subsequent breach of the same or any other provision hereof, and no waiver shall be
effective unless made in writing.
25.2 All representations, indemnifications, warranties and guarantees made in,
required by, or given in accordance with this Agreement, as well as all continuing obligations
13
indicated in the Contract Documents, shall survive final payment, completion and acceptance
of the Work and termination or completion of the Agreement.
25.3 Should any provision, paragraph, sentence, word or phrase contained in this
Agreement be determined by a court of competent jurisdiction to be invalid, illegal or otherwise
unenforceable under the laws of the State of Florida or the City of Miami, such provision,
paragraph, sentence, word or phrase shall be deemed modified to the extent necessary in
order to conform with such laws, or if not modifiable, then same shall be deemed severable,
and in either event, the remaining terms and provisions of this Agreement shall remain
unmodified and in full force and effect or limitation of its use.
25.4 This Agreement constitutes the sole and entire agreement between the Parties.
No modification or amendments to this Agreement shall be binding on either Party unless in
writing and signed by properly authorized representatives of the Parties. The CEO shall have
the sole authority to extend, amend, or modify this Agreement on behalf of the MPA.
25.5 This Agreement shall be construed and enforced according to the laws of the
State of Florida. Venue in any proceedings between the Parties shall be in the Circuit Court of the
Eleventh Judicial Circuit in and for Miami -Dade County, Florida, or the U.S. District Court
Southern District of Florida. The Parties irrevocably waive any rights to a jury trial.
25.6 The Contractor agrees to comply with and observe all applicable federal, state,
and local laws, rules, regulations, codes, certifications, and ordinances, as they may be amended
from time to time. Contractor further agrees to include in all Contractor's agreements with
Subcontractors for any Services related to this Agreement, this provision requiring Subcontractors
to comply with and observe all applicable federal, state, and local laws, rules, regulations, codes
and ordinances, as they may be amended from time to time.
25.7 This Agreement shall not be assigned by Contractor, in whole or in part, and
Contractor shall not assign any part of its operations to any other person, firm or corporation,
without the prior written consent of the CEO, which may be withheld or conditioned, in the CEO's
sole discretion.
25.8 The MPA is exempt from Federal Excise and State taxes. The applicable tax
exemption number or certificate shall be made available upon request.
25.9 The professional Work to be provided by Contractor pursuant to this Agreement
shall be non-exclusive, and nothing herein shall preclude the CEO from engaging other firms to
perform Work.
25.10 This Agreement shall be binding upon the Parties herein, their heirs, executors,
legal representatives, successors and assigns.
25.11 The Contractor agrees that it shall not discriminate as to race, sex, color, creed,
religion, age, marital status, national origin, or disability, in connection with its performance
under this Agreement.
25.12 All other terms, conditions and requirements contained in the RFP, which have
not been modified by this Agreement, shall remain in full force and effect.
14
25.13 In the event of any dispute arising under or related to this Agreement, each party
shall be responsible for its own attorney fees, costs and expenses incurred by it in connection with
that dispute and/or the enforcement of this Agreement, including all such actual attorney fees,
costs and expenses at all judicial levels, including appeal, until such dispute is resolved with
finality.
25.14 The Parties do not intend to benefit a third -party by Agreement. Therefore, the
Paties agree that there are no third -party beneficiaries to this Agreement and that no third -party
shall be entitled to assert a claim against either of them based upon this Agreement. The
P4ties expressly acknowledge that it is not their intent to create any rights or obligations in any
third person or entity under this Agreement.
25.15 This Agreement may be executed in two or more counterparts, each of which
shall constitute an original but all of which, when taken together, shall constitute one and the
same Agreement.
[The remainder of this page is intentionally left blank}
15
IN WITNESS WHEREOF, the Parties have executed this Agreement by their
respective proper officers duly authorized, the day and year first written above.
ATTEST:
Contractor's Corporate Officer or witness:
Print name: 0000
Witness:
0i9 rypcIoV
Print name: A -Sac -a t)
APPROVED AS TO LEGAL FORM AND
CORRECTNESS:
Vi
City
ria Men
ttorney
fr
Fast Cleaning Solutions, LLC, a
Florida for profit corporation,
"Contracto "•
Department of Off -Street Parking a/k/a
Miami Parking Authority, an agency and
Instrumentality of the City of Miami, "MPA":
By: v ,l
Alejandra Argu
Chief Operations Officer
APPROVED
REQUIREM
A GINS
I�ITS:
Arr -Marie Sh
R(sk Manage
t Director
16
EXHIBIT A
MPA Request for Proposal 19- 23 Porter Services
17
REQUEST FOR PROPOSAL ("RFP")
PROJECT NAME: PORTER SERVICES FOR THE CITY OF MIAMI DEPT. OF OFF- STREET PARKING dlb/a MIAMI
PARKING AUTHORITY (MPA)
RFP NO.: 19-23
SOLICITATION ADVERTISEMENT DATE
SEPTEMBER 23, 2019
MANDATORY SITE VISITS/PRE-PROPOSAL CONFERENCES
OCTOBER 1, 2019 at 8:00 am EST
AND
OCTOBER 3, 2019 at 8:00 am EST
SUBMISSION OF CLARIFICATIONS, ON OR BEFORE
OCTOBER 9, 2019 at 10:00 am EST
PROPOSAL SUBMISSION, ON OR BEFORE
OCTOBER 25, 2019 at 10:00 am EST
City of Miami Department of Off -Street Parking
dlblal Miami Parking Authority ("MPA")
Procurement Department
40 NW 3rd Street, PH Suite 1103
Miami, FL 33128
Procurement@MiamiParking.com
(305) 373-6789
SUBMITTING A COMPLETE AND TIMELY PROPOSAL IN RESPONSE TO THIS RFP IS THE SOLE RESPONSIBILITY OF
EACH PROPOSER. THE MPA IS NOT ACCOUNTABLE FOR DELAYS CAUSED BY ANY MAIL, PACKAGE OR COURIER
SERVICE, INCLUDING U.S. MAIL, OR CAUSED BY ANY OTHER OCCURRENCE. THE MPA IS AN EQUAL OPPORTUNITY
EMPLOYER AND DOES NOT DISCRIMINATE BASED ON AGE, GENDER, RACE, SEXUAL ORIENTATION OR DISABILITY
Additional copies of this Solicitation may be obtained at www.miamiparking.com/procurement
The Department of Off -Street Parking for the City of Miami d/b/a Miami Parking Authority, ("MPA" or the "Authority") is seeking
Proposals from qualified entities for PORTER SERVICES as described in Section 4.0 Scope of Services, and as deemed most
beneficial by MPA. This Request for Proposal (RFP) contains specific information about the scope of services, submission
requirements and selection procedures.
Please submit one (1) original Bid, five (5) complete bound copies of the original Bid, and one (1) electronic copy on a
Flash USB Drive, to be delivered to the administrative office of the Miami Parking Authority, 40 NW 3rd Street, Suite 1103,
Miami, Florida 33128 no later than 10:00 a.m. EST on or before OCTOBER 25, 2019. Submissions received past such deadline
and/or submitted to any other location or office shall be deemed not responsive and rejected. MPA's Chief Executive Officer and/or the
MPA's Board of Directors ("Board") reserves the right to accept any timely submission deemed to be in the best interest of the MPA, to
waive any minor (e.g. not material) technicalities, omissions, or irregularities in any submission and/or reject any or all submissions, and
re -advertise, at MPA's option, for new submissions.
Proposals are to be submitted in a sealed envelope/package bearing the name of the individual and/or company, the
address, the number and title of this RFP no later than the date and time specified in the RFP timetable section. Proposals
received after said date and time will not be considered and no time extensions will be permitted.
Miami Parking Authority has contracted with DemandStar to maintain its vendor list in an automated fashion. Bidders
are required to subscribe to this software service in order to receive future notifications regarding this RFP. In order to
have your firm placed on the vendor list, visit DemandStar.com. Notwithstanding, proposals for this RFP must be
delivered as stated above (one original bid, five bound copies and one USB flash drive) to MPA.
MPA's tentative schedule for this Solicitation is as follows:
Event Date
Advertisement/Issue Date
SEPTEMBER 23, 2019
Mandatory Site Visits/Pre-Proposal Conference
OCTOBER 1, 2019 at 8:00 am EST
AND
OCTOBER 3, 2019 at 8:00 am EST
Last Date of Receipt of Written Questions
OCTOBER 9, 2019 at 10:00 am EST
Closing of Solicitation
OCTOBER 25, 2019 at 10:00 am EST
Page 1 of 53
TABLE OF CONTENTS
General Terms and Conditions 3
Special Terms and Conditions 17
Scope of Services 22
Minimum Requirements 25
Evaluation Criteria 26
Price Schedule 27
Forms 32
Insurance Requirements 38
Page 2 of 53
1.0 GENERAL TERMS AND CONDITIONS
Intent: The General Terms and Conditions as described
herein apply to the acquisition of'goods/equipment/services
with an estimated aggregate cost of $25,000.00 or more.
Definition: A "Formal Solicitation" is defined as issuance of
an Invitation to Bid (ITB), .Request for Proposal (RFP),
Request for Qualification (RFQ) or Request for Letters of
Interest (RFLI) pursuant to the City of Miami Procurement
Code and/or Florida Law/as amended. Formal Solicitation
and "Solicitation" shall be defined in the same manner
herein. "Contractor" shall mean Bidder/Proposer who enters
into an Agreement with MPA.
1.1 ACCEPTANCE OF GOODS OR EQUIPMENT- Any
good(s) or equipment delivered under this Formal
Solicitation, if applicable, shall remain the property of the
seller until 'a physical inspection and actual usage of the
good is made, and thereafter is accepted as satisfactory to
the Miami Parking Authority (MPA). It must comply with the
terms herein and be fully in accordance with the
Specifications and of the highest quality. In the event the
goods/equipment supplied to MPA are found to be defective
or does not conform to the Specifications, the MPA reserves
the right to cancel the order upon written notice to the
Contractor and return the product to the Contractor at the
Contractor's expense.
1.2 ACCEPTANCE OF OFFER
The signed or electronic submission of your Solicitation
response shall be considered an offer on the part of the
Bidder/Proposer; such offer may be deemed to be accepted
upon issuance by MPA of a Purchase Order or execution of
an Agreement.
1.2.1 DOCUMENT CHANGES/ALTERATIONS
Proposer/Bidder may change or withdraw a Proposal at any
time prior to the submission deadline; however, no oral
modifications will be allowed. Written modifications shall not
be allowed following the submission deadline.
1.3 ACCEPTANCE/ REJECTION- the MPA reserves the
right to accept or reject any or all responses or parts of
responses after opening/closing date and. request re -
issuance of the goods/services described in the Formal
Solicitation. In the event of such rejection, the MPA CEO,
shall notify all affected Bidders/Proposers and make
available a written explanation for the rejection. MPA also
reserves the right to reject the response of any
Bidder/Proposer who has previously failed to properly
perform under the terms and conditions of a Contract, to
deliver on time Contracts of a similar nature, or who is not in
a position to perform the requirements defined in this Formal
Solicitation. The MPA further reserves the right to waive any
irregularities or minor informalities or technicalities in any or
all the responses and may, at its discretion re -issue this
Formal Solicitation.
1.4 ADDENDA- It is the Bidder's/Proposer's responsibility to
ensure receipt of all Addenda.
1.5 ALTERNATE PROPOSAL OR BID RESPONSES WILL
NOT BE CONSIDERED.
1.6 ASSIGNMENT- Contractor agrees not to subcontract,
assign, transfer, convey, sublet, or otherwise dispose of the
resulting Contract, or any or all its right, title or interest
herein, without Miami Parking Authority CEO's prior written
consent.
1.7 ATTORNEY'S FEES- In connection with any litigation,
mediation, or arbitration arising out of this Solicitation, each
party shall bear their own .attorney's fees through and
including appellate litigation and any post judgement
proceedings.
1.8 AUDIT RIGHTS AND RECORDS RETENTION- The
successful Bidder/Proposer agrees to provide access at all
reasonable times to MPA or to any of its duly authorized
representatives, to any books, documents; papers, and
records of Contractor which are directly pertinent to this
Formal Solicitation, for the purposes of audit, examination,
excerpts, and transcriptions. The successful
Bidder/Proposer shall maintain and retain any and all of
books, documents, papers, and records pertinent to the
Contract for three (3) years after the MPA makes the final
payment and all other pending matters are closed.
Contractor's failure to or refusal to comply with this condition
shall result in the immediate cancellation of a resulting
Agreement by MPA.
1.9 AVAILABILITY OF CONTRACT STATE-WIDE- Any
governmental, not -for -profit or quasi -governmental entity in
the State of Florida, mayavail itself of this resulting
Agreement and purchase any and. all goods/services,
specified herein from the successful Bidder(s)/ Proposer(s)
at the Contract price(s) established herein, when
permissible by federal, state, and local laws, rules, and
regulations.
1.10 AWARD OF CONTRACT:
A. The Formal Solicitation, Bidder's/Proposer's response,
any Addenda issued, and the Purchase Order shall
constitute the entire Agreement, unless modified in
accordance with any ensuing Agreement, Amendment, or
Addenda.
B. The Award of an Agreement where there are tie Bids will
be decided pursuant to Section 18-85(b), City of Miami
Code, or otherwise by the MPA CEO or designee.
C. The Award of a resulting Agreement may be
preconditioned on the subsequent submission of other
documents as specified in the Special Conditions or
Page 3 of 53
Technical Specifications. Bidder/Proposer shall be in default
of its Contractual obligation if such documents are not
submitted in a timely manner and in the form required by
MPA. Where Bidder/Proposer is in default of these
Contractual requirements, the MPA through action taken by
the Procurement Department will void its acceptance of the
Bidder/Proposer's response and may accept the response
from the next lowest responsive, responsible Bidder or
Proposal Most Advantageous to MPA or re -solicit MPA's
requirements. The MPA at its sole discretion, may seek
monetary restitution from Bidder/Proposer and its
bid/Proposal bond or guaranty, if applicable, as a result of
damages or increased costs sustained as a result of the
Bidder/Proposer's default.
D. The term of the Contract shall be specified in one of three
documents which shall be issued to the successful
Bidder/Proposer. These documents may either be a
Purchase Order, notice of Award and/or the actual
Agreement.
E. The MPA reserves the right to automatically extend the
terms of this Agreement for up to one hundred twenty (120)
calendar days beyond the stated Contract term in order to
provide MPA departments with continual service and
supplies while a new Contract is being solicited, evaluated,
and/or awarded. If the right is exercised, MPA shall notify the
Bidder/Proposer in writing of its intent to extend the Contract
at the same price, terms and conditions for a specific number
of days. Additional extensions over the first one hundred
twenty (120) days extension may occur, if the MPA and the
successful Bidder/Proposer are in mutual agreement of such
extensions.
F. Where the Agreement involves a single shipment of
goods to the MPA, the Contract term shall conclude upon
completion of the expressed or implied warranty periods.
G. The MPA. reserves the right to Award the Contract on a
split -order, lump sum or individual -item basis, or such
combination as shall best serve the interests of the MPA
unless otherwise specified.
H. The MPA Board of Directors and/or CEO may Award an
Agreement to a Bidder/Proposer that meets or exceeds the
minimum qualification requirements reflected herein. As a
result of an ITB, RFP, RFQ, or RFLI, the MPA reserves the
right to execute or not execute, as applicable, an Agreement
with the Proposer, whichever is determined to be in MP'A's
best interests. Such Agreement will be furnished by the
MPA, will contain certain terms as are in the MPA's best
interests, and may be subject to approval by the City
Attorney and Risk Management.
1.11 INTENTIONALLY OMMITTED
1.12 RESPONSE FORM (HARDCOPY FORMAT). All forms
should be completed, signed, and submitted accordingly.
1.13 AUTHORITY OF MPA CEO- The Chief Executive
Officer of the Miami Parking Authority ("CEO"), or his
designee, is further authorized to negotiate and execute all
documents including any Contracts, Amendments,
renewals, Addendums, extensions, and modifications,
including increases in capacity and increases to the Contract
funding subject to allocations, -Appropriations, and
budgetary approval having been previously made, without
the necessity of subsequent MPA Board approval. Any such
document shall be in writing and in compliance with
applicable regulations and subject to legal review prior to
execution by the parties.
1.14 BRAND NAMES- If and wherever in the Specifications
brand names, makes, models, names of any manufacturers,
trade names, or Bidder/Proposer catalog numbers are
specified, it is for the purpose of establishing the type,
function, minimum standard of design, efficiency, grade, or
quality of goods only. When the MPA does not wish to rule
out other competitors' brands or makes, the phrase "OR
EQUAL" is added. When bidding/proposing an approved
equal, Bidder/Proposer shall submit, with their response,
complete sets of necessary data (factory information sheets,
Specifications, brochures, etc.) in order for the MPA to
evaluate and determine the equality of the item(s)
bid/proposed. The MPA CEO shall be the sole judge of
equality and its decision shall be final. Unless otherwise
specified, evidence in the form of samples may be requested
if the proposed brand is other than specified by the MPA.
Such samples are to be furnished after Formal Solicitation
opening/closing only upon request of the MPA. If samples
should be requested, such samples must be received by the
MPA no later than seven (7) calendar days after a formal
request is made.
1.15 CANCELLATION- The MPA CEO reserves the right to
cancel all Formal Solicitations at his discretion before its
opening/closing. In the event of Bid/Proposal cancellation,
the MPA CEO shall notify all prospective Bidder/Proposers
and make available a written explanation for the
cancellation.
1.16 CAPITAL EXPENDITURES- Contractor understands
that any Capital Expenditure that the firm makes, or
prepares to make, in order to deliver/perform the
goods/services required by the MPA, is a business risk
which the Contractor must assume. The MPA will be not be
obligated to reimburse amortized or unamortized Capital
Expenditures, or to maintain the approved status of any
Contractor. If Contractor has been unable to recoup its
Capital Expenditures during the time it is rendering such
goods/services, it shall not hold MPA liable for such
expenditures.
1.17 MPA NOT LIABLE FOR DELAYS- It is further
expressly agreed that in no event shall the MPA be liable for,
or responsible to, the Bidder/Proposer/ Contractor/, any
Page4of53
Sub-Contractor/Sub-Consultant, or to any other person for,
or on account of, any stoppages or delays in the work herein
provided for by injunction or other legal or equitable
proceedings or on account of any delay for any cause over
which the MPA has no control.
1.18 COLLUSION- Bidder/Proposer, by submitting a
response, certifies that its response is made without
previous understanding, Agreement or connection either
with any person, firm or corporation submitting a response
for the same items/services or with the Miami Parking
Authority's Procurement Department or initiating
department. The Bidder/Proposer certifies that its response
is fair, made in good faith, without control, Collusion, fraud
or other illegal action. Bidder/Proposer certifies that it is in
compliance with the Conflict of Interest and Code of Ethics
and all applicable State and local laws. The MPA will
investigate all potential situations where Collusion may have
occurred and the MPA reserves the right to reject any and
all bids/responses where Collusion may have occurred.
1.19 COMPLIANCE WITH FEDERAL, STATE AND
LOCAL LAWS- Contractor understands that Contracts
between private entities and local governments are subject
to certain laws and regulations, including laws pertaining to
public records, conflict of interest, record keeping, etc. MPA
and Contractor agree to comply with and observe all
applicable laws, codes, and ordinances as that may in any
way affect the goods or equipment offered including but not
limited to:
A. Executive Order 11246, Equal Employment Opportunity,
as amended which prohibits discrimination against any
employee, applicant or client because of race, creed,
color, national origin, sex, or age with regards to, but not
limited to, the following: employment practices, rate of
pay or other compensation methods, and training
selection.
B. Occupational, Safety, and Health Act (OHSA), as
applicable to this Formal Solicitation.
C. The State of Florida Statutes, Section 287.133(3)(a) on
Public Entity Crimes.
D. Environmental Protection Agency (EPA), as applicable
to this Formal Solicitation.
E. Uniform Commercial Code (Florida Statutes, Chapter
672).
F. Americans with Disabilities Act of 1990, as amended
from time to time.
G. National Institute of Occupational Safety Hazards
(NIOSH), as applicable to this Formal Solicitation.
H. National Forest Products Association (NFPA), as
applicable to this Formal Solicitation.
I. City of Miami Procurement Ordinance City Code Chapter
18, Article III
J. Conflict of Interest, City Code Chapter 2, Article IV.
K. The Florida Statutes and Local Government Prompt
Payment Act, Chapter 218, Part VI I.
Lack of knowledge by the Bidder/Proposer will in no way be
a cause for relief from responsibility. Non-compliance with
all local, state, and federal directives, orders, and laws may
be considered grounds for termination of Contract(s).
Copies of the City Ordinances may be obtained from the City
Clerk's Office.
1.20 CONFIDENTIALITY- As a Public Entity, the Miami
Parking Authority is subject to the Florida Sunshine Act and
Public Records Law. A confidentiality provision shall have
no application when disclosure is required by Florida law or
upon court order.
1.21 CONFLICT OF INTEREST- Bidders/Proposers, by
responding to this Formal Solicitation, certify that to the best
of their knowledge or belief, no elected/appointed official or
employee of the Miami Parking Authority is financially
interested, directly or indirectly, in the purchase of
goods/services specified in this Formal Solicitation. Any
such interests on the part of the Bidder/Proposer or its
employees must be disclosed in writing to the MPA. Further,
you must disclose the name of any MPA employee who
owns, directly or indirectly, an interest of ten percent (10%),
as per Section 2-11.1. (b) (8) of the Miami -Dade County
Code, or more of the total assets of capital stock in your firm.
A. Bidder/Proposer further agrees not to use or attempt to
use any knowledge or property or resource which may be
within his/her/its/ trust, or perform his/her/its duties, to
secure a special privilege benefit, or exemption for
himself/herself, or others. Bidder/Proposer may not disclose
or use information not available to members of the general
public and gained by reason of his/her/its position, except for
information relating exclusively to governmental practices,
for his/her/its personal gain or benefit orforthe personal gain
or benefit or for the personal gain or benefit of any other
person or business entity.
B. Bidder/Proposer hereby acknowledges that he/she/it has
not Contracted or transacted any business with the MPA or
any person or agency acting for the MPA and has not
appeared in representation of any third party before any
board, commission or agency of the MPA within the past two
(2) years. Bidder/Proposer further warrants that he/she/it is
not related, specifically to the spouse, son, daughter, parent,
brother or sister, to: (i) any member of the commission; (ii)
the mayor; (iii) any MPA employee; or (iv) any member of
any board agency of the MPA.
C. A violation of this section may subject the selected
Bidder/Proposer to immediate termination of any
professional services Agreement with MPA, imposition of
the maximum fine and/or any penalties allowed by law.
Additionally, violations may be considered by and subject to
actions by the Miami -Dade County Commission on Ethics.
1.22 COPYRIGHT OR PATENT RIGHTS- Bidder/Proposers
warrant that there has been no violation of copyright or
patent rights in manufacturing, producing, or selling the
goods shipped or ordered and/or services provided as a
result of this formal Solicitation, and Bidder/Proposer agrees
Page 5 of 53
to hold MPA and City of Miami harmless from any and all
liability, loss, or expense occasioned by any such violation.
1.23 COSTS INCURRED BY BIDDER/PROPOSER- All
expenses involved with the preparation and Submission of
responses to the MPA, or any work performed in connection
therewith shall be borne by the Bidder(s)/Proposer(s)..
1.24 DEBARMENT AND SUSPENSIONS (SEC 18-107
CITY OF MIAMI CODE); (WITHIN CONTEXT OF SEC 18-
72)
(a) Authority and requirement to debar and suspend. After
reasonable notice to an actual prospective contractual party,
and after reasonable opportunity for such party to be heard,
the Chief Procurement Officer or designee, after
consultation with the MPA CEO or designee, the City
Attorney shall have the authority to debar a contractual
party, for the causes listed below, from consideration for
Award of MPA Contracts. The debarment shall be for a
period of not fewer than three (3) years. The MPA CEO or
designee, within the context of Sec 18-72, shall also have
the authority to suspend a contractual party from
consideration for Award of MPA Contracts if there is
probable cause for debarment, pending the debarment
determination. The authority to debar and suspend
Contractors shall be exercised in accordance the City of
Miami Code.
(b) Causes for debarment or suspension. Cause for
suspension or debarment include the following:
(1) Conviction for commission of a criminal offense incident,
to obtaining or attempting to obtain a public or private
Contract or Sub -Contract, or incident to the performance of
such Contract or Sub -Contract.
(2) Conviction under State or Federal Statutes of
embezzlement, theft, forgery, bribery, falsification or
destruction of records, receiving stolen property, or any
other offense indicating a lack of business integrity or
business honesty.
(3) Conviction under State or Federal Anti-trust Statutes
arising out of the submission of Bids or Proposals. .
(4) Violation of Contract provisions, which is regarded by the
MPA CEO or designee, to be indicative of non -responsibility.
Such violation may include failure without good cause to
perform in accordance with the terms and conditions of a
Contract or to perform within the time limits provided in a
Contract, provided that failure to perform caused by acts
beyond the control of a party shall not be considered a basis
for debarment or suspension.
(5) Debarment or suspension of the contractual party by any
Federal, State, or other governmental entity.
(6) False certification pursuant to paragraph (c) below.
(7) Found in violation of a zoning ordinance or any other city
ordinance or regulation and for which the violation remains
noncompliant.
(8) Found in violation of a zoning ordinance or any other city
ordinance or regulation and for which a civil penalty or fine
is due and owing to the city.
(9) Any other cause judged by the MPA CEO ordesignee to
be so serious and compelling as to affect the Responsibility
of the contractual party performing MPA Contracts.
(c) Certification. All Contracts for goods and services, sales,
and leases by the MPA shall contain in a certification that
neither the contractual party nor any of its principal owners
or personnel have been convicted of any of the violations set
forth above or debarred or suspended as s set forth in
paragraph (b) (5).
(d) Debarment and suspension decisions. Subject to the
provisions of paragraph (a), the MPA CEO or designee, shall
render a written decision stating the reasons for the
debarment or suspension. A copy of the decision shall be
provided promptly to the contractual party, along with a
notice of said parry's right to seek judicial relief.
1.25 DEBARRED/ SUSPENDED VENDORS- An entity or
affiliate who has been placed on the State of Florida
debarred or suspended vendor list may not submit a
response on a Solicitation to provide goods or services to a
public entity, may not submit a response on a Solicitation
with a public entity for the construction or repair of a public
building or public work, may not submit response on leases
of real property to public entity, may not award or perform
work as a Contractor, supplier, subcontractor, or consultant
under Contract with any public entity, and may not transact
business with any public entity.
1.26 DEFAULT/FAILURE TO PERFORM- the CEO shall be
the sole judge of non-performance, which shall include any
failure on the part of the successful Bidder/Proposer to
accept the Award, to furnish required documents, and /or to
fulfill any portion of this Contract within the time stipulated
herein, or as otherwise stipulated in the Agreement. Upon
default by the successful Bidder/Proposer to meet any terms
of this Agreement, the MPA will notify the Bidder/Proposer
of the default and provide the Contractor three (3) days
(weekends and holidays excluded) to remedy the default.
Failure on the Contractor's part to correct the default within
the three (3) days shall result in the Contract being
terminated and upon the MPA notifying in writing the
Contractor of its intentions . and the effective date of
termination. The following shall constitute default:
A. Failure to perform the work or deliver the goods/services
required under the Contract and/or within the time required
or failing to use the subcontractors, entities, and personnel
as identified and set forth, and to the degree specified in the
Contract.
B. Failure to perform the work with sufficient workers and
equipment or with sufficient materials to ensure timely to
ensure timely completion.
Page 6 of 53
C. Neglecting or refusing to remove materials or perform
new work where prior work has been rejected as non-
conforming with the terms of the Contract.
D. Becoming insolvent, being declared bankrupt, or
committing any act of bankruptcy, or insolvency, or making
an assignment for the benefit of creditors, if the insolvency,
bankruptcy, or assignment render the successful
Bidder/Proposer incapable of performing the work in
accordance with and as required by the Contract.
E. Failure to comply with any of the terms of the Contract in
any material aspect. All costs and charges incurred by the
MPA as a result of default or a default incurred beyond the
time limits stated, together with the cost of completing the
work, shall be deducted from any monies due or which may
be become due on this Contract.
1.27 DETERMINATION OF RESPONSIVENESS- Each
Proposal will be reviewed to determine if it is responsive to
the submission requirements outlined in the Formal
Solicitation. A "responsive" response is one which follows
the requirements of the Formal Solicitation, includes all
documentation, is submitted in the format outlined in the
Formal Solicitation, and is submitted and received by MPA
within the time specified, and has appropriate signatures as
required on each document. Failure to comply with these
requirements may deem a response non -responsive.
1.28 DISCOUNTS OFFERED DURING TERM OF
CONTRACT- Discount prices offered in the response shall
be fixed after the Award by the MPA CEO and/or the MPA
Board of Directors, unless otherwise specified in the Special
Terms and Conditions. Price discounts off the original prices
quoted in the response will be accepted from successful
Bidder(s)/Proposer(s) during the term of the Contract. Such
discounts shall remain in effect for a minimum of 120 days
from approval by the MPA Board of Directors. Any discounts
offered by a manufacturer to Bidder/Proposer will be passed
on to the MPA.
1.29 DISCREPANCIES, ERRORS, AND OMISSIONS- Any
discrepancies, errors, or ambiguities in the Formal
Solicitation or Addenda (if any) should be reported in writing
to the MPA's Procurement Department. Should it be found
necessary, a written Addendum will be incorporated in the
Formal Solicitation and will be part of the purchase
Agreement (Contract documents). The MPA will not be
responsible for any oral instructions, clarifications or other
communications.
A. Order of Precedence- Any inconsistency in this Formal
Solicitation shall be resolved by giving precedence to the
following documents, the first of such list being the governing
documents.
1) Addenda (as applicable)
2) Specifications
3) Special Conditions
4) General Terms and Conditions
1.30 EMERGENCY/DISASTER PERFORMANCE- In the
event of a hurricane or .other emergency or disaster
situation, the Bidder/Proposer shall provide the MPA with
the commodities/services defined within the scope of this
Formal Solicitation at the price contained within the
Bidder/Proposer's response. Further, Bidder/Proposer shall
deliver/perform for the MPA on a priority basis during such
times of emergency.
1.31 ENTIRE CONTRACT OR AGREEMENT- The
Agreement with the MPA shall include this Formal
Solicitation, any Addendums, and Contractor's response to
this Solicitation. It shall represent the entire understanding
and Agreement between the parties with respect to the
subject matter hereof and supersede all other negotiations,
if any, made by and between the parties. To the extent that
the RFP conflicts with, modifies, alters or changes any of the
terms and conditions contained in the Contract, the Contract
shall prevail. In the event of a conflict in the Contract
documents, the priorities stated herein shall govern;
revisions (Amendments) to the Contract which are executed
shall govern over the Contract; the Contract shall govern
over the RFP, any Addendum to the RFP and the RFP
response. The RFP shall govern over the RFP response.
1.32 ESTIMATED QUANTITIES- Estimated quantities or
estimated dollars may be provided for your guidance only.
No guarantee is expressed or implied as to quantities that
will be purchased during the Contract period. The MPA is
not obligated to place an order for any given amount
subsequent to the Award of this Agreement. Said estimates
may be used by the MPA for purposes of determining the
low Bidder or Most Advantageous Proposer Meeting
Specifications. The MPA reserves the right to acquire
additional quantities at the prices bid/proposed or at lower
prices in this Formal Solicitation.
1.33 EVALUATION OF RESPONSES -
A. Rejection of Responses
The Miami Parking Authority may reject a response for any
of the following reasons:
Page 7 of 53
1) Proposer fails to acknowledge receipt of Addenda;
2) Proposer misstates or conceals any material fact
in the Response;
3) Response does not conform to the requirements
of the Formal Solicitation;
4) Response requires a conditional award that
conflicts with the method of Award;
5) Response does not include required samples,
certificates, licenses as required and;
6) Response was not executed by the Proposer's
authorized agent
7) Proposer is not registered in the Florida Division
of Corporations; and
8) Responses vary from the provided Specifications
The foregoing is not an all-inclusive list of reasons for which
a response may be rejected. The MPA may reject and re -
advertise for all or any part of the Formal Solicitation
whenever it is deemed in the best interest of the MPA.
B. Elimination from Consideration
1) A Contract shall not be awarded to any person or firm
which is in arrears to MPA upon any debt or Contract, or
which is a defaulter as surety or otherwise upon any
obligation to the MPA.
2) A Contract may not be awarded to any person or firm
which has failed to perform under the terms and conditions
of any previous Contract with the MPA or deliver on time
goods and/or services on Contracts of a similar nature.
3) A Contract may not be awarded to any person or firm
which has been debarred by the City in accordance with the
City's Debarment and Suspension Ordinance.
C. Determination of Responsibility
1) Responses will only be considered from entities who are
regularly engaged in the business of providing the
goods/equipment/services required by the Formal
Solicitation. Bidder/Proposer must be able to demonstrate a
satisfactory record of performance and integrity; and have
sufficient financial, material, equipment, facility, personnel
resources, and expertise to meet all Contractual
requirements. The terms "equipment and organization" as
used herein shall be construed to mean a fully equipped and
well -established entity in line with the best industry practices
in the industry as determined by the MPA.
2) The MPA may consider any evidence available regarding
the financial, technical and other qualifications and abilities
of a Bidder/Proposer, including past performance
(experience) with the MPA or any other governmental entity
in making the award.
3) The MPA may require the Bidder(s)/Proposer(s) to show
proof that they have been designated as an authorized
representative of a manufacturer or supplier which is the
actual source of supply, if required by the Formal_
Solicitation.
1.34 EXCEPTIONS TO GENERAL AND/OR SPECIAL
CONDITIONS OR SPECIFICATIONS- No exceptions shall
be taken to the general conditions and/or special conditions
or Specifications. Any exception taken may render the
Bidder/Proposer to be deemed non -responsive by the MPA
CEO or his designee.
1.35 F.O.B. DESTINATION- Unless otherwise specified in
the Formal Solicitation, all prices quoted/proposed by the
Bidder/Proposer must be F.O.B. DESTINATION, inside
delivery, with all delivery costs and charges included in the
Bid/Proposal price, unless otherwise specified in this Formal
Solicitation. Failure to do so may be cause for rejection of
bid/Proposal.
1.36 FIRM PRICES- The Bidder/Proposer warrants that
prices, terms, and conditions quoted in its response will
remain firm for the period of performance or resulting
Purchase Orders or Contracts, which are to be performed or
supplied over a period of time.
1.37 GOVERNING LAW AND VENUE- The validity and
effect of this Agreement shall be governed by the laws of the
State of Florida. The parties agree that any action, mediation
or arbitration arising out of this Contract shall take place in
Miami -Dade County, Florida.
1.38 HEADINGS AND TERMS- The headings to the various
paragraphs of this Agreement have been inserted for
convenience only and shall not in any manner be
constructed as modifying, amending or affecting in any way
the expressed terms and provisions hereof.
1.39 HEALTH INSURANCE PORTABILITY AND
ACCOUNTABILITY ACT (HIPPA)- Any person or entity that
performs or assists the MPA with a function or activity
involving the use or disclosure of "individually identifiable
health information (IIHI) and/or Protected Health Information
(PHI) shall comply with the Health Insurance Portability and
Accountability Act (HIPAA) of 1996, as amended and the
Miami Parking Authority Privacy Standards. HIPAA
mandates for privacy, security and electronic transfer
standards, which include but are not limited to:
A. Use of information only for performing services required
by the Contract or as required by law;
B. Use of appropriate safeguards to prevent non -permitted
disclosures;
C. Reporting to the MPA of any non -permitted use or
disclosure;
D. Assurances that any agents and sub -Contractors agree
to the same restrictions and conditions that apply to the
Bidder/Proposer and reasonable assurances that IIHI/PHI
will be held confidential;
E. Making Protected Health Information (PHI) available to
the customer;
F. Making PHI available to the customer for review and
Amendment; and incorporating any Amendments requested
by the customer;
G. Making PHI available to the MPA for an accounting of
disclosures; and
H. Making internal practices, books and records related to
PHI available to the MPA for compliance audits.
PHI shall maintain its protected status regardless of the form
and method of transmission (paper records, and/or
electronic transfer of data). The Bidder/Proposer must give
its customers written notice of its privacy information
practices, including specifically, a description of types of
uses and disclosures that would be made with protected
health information.
1.40 INDEMNIFICATION- Contractor shall defend, save,
indemnify, and hold harmless the MPA, the City of Miami,
and their respective officials, officers, agents, directors, and
employees, from liabilities, damages, losses, and costs,
including, but not limited to reasonable attorney's fees, to the
Page 8 of 53
extent caused by the negligence, recklessness or intentional
wrongful misconduct of Contractor and persons employed or
utilized by Contractor in the performance of this Contract and
will save, indemnify, hold harmless and defend the MPA and
the City of Miami, their officials, officers, agents, directors
and employees against, any civil actions, statutory or similar
claims, injuries or damages arising or resulting from the
permitted work, even if it is alleged that the MPA and/or its
officials and/or employees were negligent. These
indemnifications shall survive the term of this Contract. In
the event that any action or proceeding is brought against
MPA and the City of Miami by reason of any such claim or
demand, Contractor shall, upon written notice from MPA,
resist and defend such action or proceeding by counsel
satisfactory to MPA. The Contractor expressly understands
and agrees that any insurance protection required by this
Contract or otherwise provided by Contractor shall in no way
limit the responsibility to indemnify, keep and save harmless
and defend the MPA or its officers, employees, agents and
instrumentalities as herein provided. The indemnification
provided above shall obligate Contractor to defend at its own
expense to and through appellate, supplemental or
bankruptcy proceeding, or to provide for such defense, at
MPA's option, any and all claims of liability and all suits and
actions of every name and description which may be brought
against MPA whether performed by Contractor, or persons
employed or utilized by Contractor. This indemnity will
survive the cancellation or expiration of the Contract.
Contractor shall require all Sub -Contractor Agreements to
include a provision that they will indemnify the MPA. The
Contractor agrees and recognizes that the MPA shall not be
held liable or responsible for any claims which may result
from any actions or omissions of the Contractor in which the
MPA participated either through review or concurrence of
the Contractor's actions. In reviewing, approving or rejecting
any submissions by the Contractor or other acts of the
Contractor, the MPA in no way assumes or shares any
responsibility or liability of the Contractor or Sub -Contractor,
under this Agreement. Nothing contained in this Agreement
in any way is intended to be a waiver of the limitation placed
upon the City or MPA's liability as set forth in Chapter 768,
Florida Statutes, as may be amended from time to time.
Additionally, the MPA does not waive sovereign immunity,
and no claim or award against the MPA shall include
attorney's fees, investigative costs or pre -judgment interest.
This Section 1.42 shall survive the termination of the
Agreement.
1.41 FORMATION AND DESCRIPTIVE LITERATURE-
Bidder/Proposer must furnish all information requested in
the spaces provided in the Formal Solicitation. Further, as
may be specified elsewhere, each Bidder/Proposer must
submit for evaluation, cuts, sketches, descriptive literature,
technical Specifications, and Material Safety Data Sheets
(MSDS)as required, covering the products offered.
Reference to literature submitted with a previous response
or file with will not satisfy this provision.
1.42 INSPECTIONS- The MPA may, at reasonable times
during the term hereof, inspect Contractor's facilities and
perform such tests, as the City and or MPA deems
reasonably necessary, to determine whether the goods
and/or services required to be provided by the Contractor
under this Contract conform to the terms and conditions of
the Formal Solicitation. Contractor shall make available to
the City all reasonable facilities and assistance to facilitate
the performance of tests or inspections by City and or MPA
representatives. All tests and inspections shall be subject to,
and made in accordance with Section 18-101, City Code, as
may be amended or supplemented from time to time.
1.43 INSPECTION OF RESPONSE- Responses received
by the MPA pursuant to a Formal Solicitation will not be
made available until such time as the MPA provides notice
of a decision or intended decision. A cone of silence shall
apply to this RFP, pursuant to Section 2-11.1(t), Miami -Dade
County Code and Section 18-74(c), City Code. Bid/Proposal
results will be tabulated and may be furnished upon request
via e-mail to the Procurement Department. Tabulations are
also available on MPA's Web Site following
recommendation for Award.
1.44 INSURANCE- Within ten (10) days after receipt of
Notice of Award, the successful Contractor, shall furnish
evidence of Insurance to the Procurement Department.
Submitted evidence of coverage shall demonstrate strict
compliance to all requirements listed on the Special
Conditions entitled "Insurance Requirements". The City and
MPA shall be listed as an "Additional Insured." Issuance of
a Purchase Order and or Agreement is contingent upon the
receipt of proper insurance documents. If the insurance
certificate is received within the specified time frame but not
in the manner prescribed in this Solicitation the Contractor
shall be verbally notified of such deficiency and shall have
an additional five (5) calendar days to submit a corrected
certificate to the City and MPA. If the Contractor fails to
submit the required insurance documents in the manner
prescribed in this Solicitation within fifteen (15) calendar
days after receipt of Notice of Award, the Contractor shall be
in default of the contractual terms and conditions and shall
not be awarded the Contract. Under such circumstances,
the Bidder/Proposer may be prohibited from submitting
future responses to the City and MPA. Information regarding
any insurance requirements shall be directed to the Risk
Administrator, Department of Risk Management, at 444 SW
2nd Avenue, 9th Floor, Miami, Florida 33130, 305-416-1604.
The Bidder/Proposer shall be responsible for assuring that
the insurance certificates required in conjunction with this
Section remain in effect for the duration of the contractual
period; including any and all option terms that may be
granted to the Bidder/Proposer.
1.45 INVOICES- Invoices shall contain Purchase Order
number and details of goods and/or services delivered (i.e.
quantity, unit price, extended price, etc.); and be in
Page 9 of 53
compliance with Chapter 218 of the Florida Statutes (Prompt
Payment Act) Part VII.
1.46 LOCAL PREFERENCE
A. City Code Section 18-85, states, "when a responsive,
responsible non -local Bidder submits the lowest bid price,
and the bid submitted by one or more responsive,
responsible local Bidders who maintain a local office, as
defined in Section 18-73, is within fifteen percent (15%) of
the price submitted by the non -local Bidder, then that non -
local Bidder and each of the aforementioned responsive,
responsible local Bidders shall have the opportunity to
submit a best and final bid equal to or lower than the amount
of the low bid previously submitted by the non -local Bidder.
Contract Award shall be made to the lowest responsive,
responsible Bidder submitting the lowest best and final bid.
In the case of a tie in the best and final bid between a local
Bidder and a non -local Bidder, Contract Award shall be
made to the local Bidder."
1.47 MANUFACTURER'S CERTIFICATION- The MPA
reserves the right to request from Bidders/Proposers
separate Manufacturer's Certification of all statements made
in the Bid/Proposal. Failure to provide such certification may
result in the rejection of Bid/Proposal or termination of
Contract/Agreement, for which the Bidder/Proposer must
bear full liability.
1.48 MODIFICATIONS OR CHANGES IN PURCHASE
ORDERS AND CONTRACTS- No Purchase Orders or
Contracts, shall be binding upon the MPA unless made in
wilting and accepted by the MPA CEO, through the issuance
of a change order, Addendum, Amendment, or supplement
to the Contract, Purchase Order or Award sheet as
appropriate.
1.49 NO PARTNERSHIP OR JOINT VENTURE- Nothing
contained in this Agreement will be deemed or construed to
create a partnership or joint venture between MPA and
Contractor, or to create any other similar relationships
between the parties.
1.50 NON-CONFORMANCE TO CONTRACT
CONDITIONS- Items may be tested for compliance with
Specifications under the direction of the Florida Department
of Agriculture and Consumer Services or by other
appropriate testing Laboratories as determined by the MPA.
The data derived from any test for compliance with
Specifications is public record and open to examination
thereto in accordance with Chapter 119, Florida Statutes.
Items delivered not conforming to Specifications may be
rejected and returned at Bidder's/Proposer's expense.
These non -conforming items not delivered as per delivery
date in the response and/or Purchase Order may result in
Bidder/Proposer being found in default in which event any
and all re -procurement costs may be charged against the
defaulted Contractor. Any violation of these stipulations may
also result in the supplier's name being removed from the
MPA's supplier list.
1.51 NON-DISCRIMINATION- Bidder/Proposer agrees that
it shall not discriminate as to race, sex, color, age, religion,
national origin, marital status, or disability in connection with
its performance under this Formal Solicitation. Furthermore,
Bidder/Proposer agrees that no otherwise qualified
individual shall solely by reason of his/her race, sex, color,
age, religion, national origin, marital status or disability be
excluded from the participation in, be denied benefits of, or
be subjected to, discrimination under any program or
activity. In connection with the conduct of its business,
including performance of services and employment of
personnel, Bidder/Proposer shall not discriminate against
any person .on the basis of race, color, religion, disability,
age, sex, marital status or national origin. All persons having
appropriate qualifications shall be afforded equal opportunity
for employment.
1.52 NON-EXCLUSIVE CONTRACT/PIGGYBACK
PROVISION- At such times as may serve its best interest,
the MPA reserves the right to advertise for, receive, and
award additional Contracts for same or similar goods and/or
services, and to make use of other competitively bid
(governmental) agreements, or other similar procurement
sources for the purchase of these goods and/or services as
may be available. It is hereby agreed and understood that
this Formal Solicitation does not constitute the exclusive
rights of the successful Bidder(s)/Proposer(s) to receive all
orders that may be generated by the MPA in conjunction with
this Formal Solicitation.
1.53 LOCAL BUSINESS TAX- Any person, firm, corporation
or joint venture, with a business location in the City of Miami
and who is submitting a Response under this Formal
Solicitation shall meet the - City's Local Business Tax
requirements in accordance with Chapter 31, Article II of the
City of Miami Code. Others with allocation outside the City
of Miami shall meet their Local Business Tax requirements.
A copy of the Local Business Tax Receipt (BTR) must be
submitted with the response; however, the MPA may at its
sole option and in its best interest allow the Bidder/Proposer
to supply the BTR to the MPA during the evaluation period,
but prior to Award.
1.54 ONE PROPOSAL- Only one (1) Response from an
individual, firm, partnership, corporation or joint venture will
be considered in response to this Formal Solicitation.
1.55 OWNERSHIP OF DOCUMENTS- It is understood by
and between the parties that any documents, records, files,
or any other matter whatsoever which is given by the MPA
to the successful Bidder/Proposer pursuant to this Formal
Solicitation shall at all times remain the property of the MPA.
and shall not be used by the Bidder/Proposer for any other
purposes whatsoever without the written consent of the
MPA.
Page 10 of 53
1.56 PARTIAL INVALIDITY- If any provision of this Contract
or the application thereof to any person or circumstance
shall to any extent be held invalid, then the remainder of this
Contract or the application of such provision to persons or
circumstances other than those as to which it is held invalid
shall not be affected thereby, and each provision of this
Contract shall be valid and enforced to the fullest extent
permitted by law.
1.57 VENDOR REGISTRATION - Miami Parking Authority
has contracted with DemandStar to maintain its vendor list
in an automated fashion. Bidders are required to subscribe
to this software service in order to receive future notifications
regarding this RFP.
1.58 PREPARATION OF RESPONSES (HARDCOPY
FORMAT)- Bidders/Proposers are expected to examine the
Specifications, required delivery, drawings, and all special
and general conditions. All Proposal amounts, if required,
shall be either typewritten or entered into the space provided
with ink. Failure to do so will be at the Bidder's/Proposer's
risk.
A. Each Bidder/Proposer shall furnish the information
required in the Formal Solicitation. The Bidder/Proposer
shall sign the Response and print in ink or type the name of
the Bidder/Proposer, address, and telephone number on the
face page and on each continuation sheet thereof on which
he/she makes an entry, as required.
B. If so required, the unit price for each unit offered shall be
shown, and such price shall include packaging handling and
shipping, and F.O.B. Miami delivery inside City premises
unless otherwise specified. Bidder/Proposer shall include in
the response all taxes, insurance, social security, workmen's
compensation, and any other benefits normally paid by the
Bidder/Proposer to its employees. If applicable, a unit price
shall be entered in the "Unit Price" column for each item.
Based upon estimated quantity, an extended price shall be
entered in the "Extended Price" column for each item
offered. In case of a discrepancy between the unit price and
extended price, the unit price will be presumed correct.
C. The Bidder/Proposer must state a definite time, if
required, in calendar days for delivery of goods and/or
services.
D. The Bidder/Proposer should retain a copy of all response
documents for future reference.
E. All responses, as described, must be fully completed and
typed or printed in ink and must be signed in ink with the
firm's name and by an officer or employee having authority
to bind the company or firm by his/her signature.
Bids/Proposals having any erasures or corrections must be
initialed in ink by person signing the response or the
response may be rejected.
F. Responses are to remain valid for at least 180 days. Upon
Award of a Contract, the content of the successful
Bidder's/Proposer's response may be included as part of the
Contract, at the MPA's discretion.
G. The MPA Response Forms shall be used when
Bidder/Proposer is submitting its response in hardcopy
format. Use of any other forms will result in the rejection of
the response. If submitting Hardcopy format, the original and
three (3) copies of these sets of forms, unless otherwise
specified, and any required attachments must be returned to
the Miami Parking Authority or your response may be
deemed non -responsive.
1.59 PRICE ADJUSTMENTS- Any price decrease
effectuated during the Contract period either by reason of
market change or on the part of the Contractor to other
customers shall be passed on to MPA.
1.60 PRODUCT SUBSTITUTES- In the event a particular
awarded and approved manufacturer's product becomes
unavailable during the term of the Contract, the Contractor
awarded that item may arrange with the MPA's authorized
representative(s) to supply a substitute product at the
awarded price or lower, provided that a sample is approved
in advance of delivery and that the new product meets or
exceeds all quality requirements.
1.61 CONFLICT OF INTEREST, AND UNETHICAL
BUSINESS PRACTICE PROHIBITIONS- Contractor
represents and warrants to the MPA that it has not employed
or retained any person or company employed by the MPA to
solicit or secure this Contract and that it has not offered to
pay, paid, or agreed to pay any person any fee, commission,
percentage, brokerage fee, or gift of any kind contingent
upon or in connection with, the Award of this Agreement.
1.62 PROMPT PAYMENT- Bidders/Proposers may offer a
cash discount for prompt payment; however, discounts shall
not be considered in determining the lowest net cost for
response evaluation purposes. Bidders/Proposers are
required to provide their prompt payment terms in the space
provided on the Formal Solicitation. If no prompt payment
discount is being offered, the Bidder/Proposer must enter
zero (0) for the percentage discount to indicate no discount.
If the Bidder/Proposer fails to enter a percentage, it is
understood and agreed that the terms shall be 2% 20 days,
effective after receipt of invoice or final acceptance by the
MPA, whichever is later. When the MPA is entitled to a cash
discount, the period of computation will commence on the
date of delivery, or receipt of a correctly completed invoice,
whichever is later. If an adjustment in payment's necessary
due to damage, the cash discount period shall commence
on the date final approval for payment is authorized. If a
discount is part of the Contract, but the invoice does not
reflect the existence of a cash discount, the MPA is entitled
to a cash discount with the period commencing on the date
it is determined by the MPA that a cash discount applies.
Price discounts off the original prices quoted on the Price
Sheet will be accepted from successful Bidders/Proposers
during the term of the Contract.
Page 11 of 53
1.63 PROPERTY- Property owned by Miami Parking
Authority is the responsibility of the Miami Parking Authority.
Such property furnished to a Contractor for repair,
modification, study, etc., shall remain the property of the
MPA. Damages to such property occurring while in the
possession of the Contractor shall be the responsibility of
the Contractor. Damages occurring to such property while in
route to Miami Parking Authority facilities, shall be the
responsibility of the Contractor. In the event that such
property is destroyed or declared a total loss, the Contractor
shall be responsible for replacement value of the property at
the current market value.
1.64 PROVISIONS BINDING- Except as otherwise
expressly provided in the resulting Contract, all covenants,
conditions, and provisions of the resulting Contract shall be
binding upon and shall inure to the benefit of the parties
hereto and their respective heirs, legal representatives,
successors and assigns.
1.65 PUBLIC ENTITY CRIMES- A person or affiliate who
has been placed on the convicted vendor list following a
conviction for a public entity crime may not submit a
response on a Contract to provide any goods or services to
a public entity, may not submit a response on a Contract with
a public entity for the construction or repair of a public
building or public work, may not submit responses on leases
of real property to a public entity, may not be awarded or
perform work as a Contractor, supplier, subcontractor, or
Consultant under a Contract with any public entity, and may
not transact business with any public entity in excess of the
threshold amount provided . in Section 287.017Florida
Statutes, for CATEGORY TWO for a period of 36 months
from the date of being placed on the convicted vendor list.
1.66 PUBLIC RECORDS- Contractor will keep adequate
records and supporting documentation, which concern or
reflect its Scope of Services hereunder. Records subject to
the provisions of the Public Records Law, Florida Statutes
Chapter 119, shall be kept in accordance with the applicable
statutes. Otherwise, the records and documentation will be
retained by the Consultant for a minimum of three (3) years
from the date of termination of this Agreement or the date
the Project is completed, whichever is later. The MPA, or
any duly authorized agents or representatives of the MPA,
shall have the right to audit, inspect, and copy all such
records and documentation as often as they deem
necessary during the period of this Agreement and during
the three (3) year period noted above; provided, however
such activity shall be conducted only during normal business
hours upon reasonable advance written notice. Contractor
shall not be responsible for indemnifying MPA to the extent
its employee is residing in MPA facilities as an extension of
MPA Staff and under direct MPA supervision. Contractor
shall additionally comply with Section 119.0701, Florida
Statutes, including without limitation: (1) keep and maintain
public records that ordinarily and necessarily would be
required by the MPA to perform this service; (2) provide the
Page 12 of 53
public with access to public records on the same terms and
conditions as the MPA would at the cost provided by Chapter
119, Florida Statutes, or as otherwise provided by law; 3)
ensure that public records that are exempt or confidential
and exempt from disclosure are not disclosed except as
authorized by law; (4) meet all requirements for retaining
public records and transfer, at no cost, to the MPA all public
records in its possession upon termination of this Agreement
and destroy any duplicate public records that are exempt or
confidential and exempt from disclosure requirements; and,
(5) provide all electronically stored public records to the MPA
in a format compatible with the MPA information technology
systems.
IF THE CONTRACTOR HAS QUESTIONS REGARDING
THE APPLICATION OF CHAPTER 119, FLORIDA
STATUTES, TO THE CONTRACTOR'S DUTY TO
PROVIDE PUBLIC RECORDS RELATING TO THIS
CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC
RECORDS at PublicRecords a(�MiamiParkinq.com.
MIAMI PARKING AUTHORITY, 40 NW 3RD ST Suite 1103,
Miami, FL 33128.
1.67 QUALITY OF GOODS, MATERIALS, SUPPLIES,
PRODUCTS, AND EQUIPMENT- All materials used in the
manufacturing or construction of supplies, materials, or
equipment covered by this Solicitation shall be new. The
items bid/proposed must be of the latest make or model, of
the best quality, and of the highest grade of workmanship,
unless as otherwise specified in this Solicitation.
1.68. QUALITY OF WORKISERVICES - The work/services
performed must be of the highest quality and workmanship.
Materials furnished to complete the service shall be new and
of the highest quality except as otherwise specified in this
Solicitation.
1.69. REMEDIES PRIOR TO AWARD (Sec. 18.106) - If
prior to Contract Award it is determined that a Formal
Solicitation or proposed Award is in violation of law, then the
Solicitation, or proposed Award shall be cancelled by the
MPA CEO, as may be applicable, or revised to comply with
the law.
1.70. RESOLUTION OF CONTRACT DISPUTES (CITY OF
MIAMI CODE, SEC. 18-105); (WITHIN THE CONTEXT OF
SEC 18.72)
(a) Authority to resolve Contract disputes. The MPA CEO or
designee, after obtaining the approval of the City Attorney,
shall have the authority to resolve controversies between the
contractual party and the MPA which arise under, or by
virtue of, a Contract between them; provided that, in cases
involving an amount greater than $25,000, the MPA Board
of Directors must approve the MPA CEO or designee's,
decision. Such authority extends, without limitation, to
controversies based upon breach of Contract, mistake,
misrepresentation or lack of complete performance, and
shall be invoked by a contractual party' by submission of a
protest to the MPA CEO or designee.
(b) Contract dispute decisions. If a dispute is not resolved by
mutual consent, the MPA CEO or designee, shall promptly
render a written report stating the reasons for the action
taken by the MPA Board of Directors or the MPA CEO or
designee, which shall be final and conclusive. A copy of the
decision shall be immediately provided to the protesting
party, along with a notice of such party's right to seek judicial
relief, provided that the protesting party shall not be entitled
to such judicial relief without first - having followed the
procedure set forth in this section.
1.71. RESOLUTION OF PROTESTED SOLICITATIONS
AND AWARDS (City of Miami Code, Sec. 18-104)
(a) Right to protest. The following procedures shall be used
for resolution of protested Solicitations and awards except
for purchases of goods, supplies, equipment, and services,
the estimated cost of which does not exceed $25,000.
Protests thereon shall be governed by the Administrative
Policies and Procedures of Purchasing, within the context of
Section 18-72 of the City Code.
1. Protest of Solicitation.
i. Any prospective Proposer who perceives itself aggrieved
in connection with the Solicitation of a Contract may protest
to the MPA CEO or designee. A written notice of intent to file
a protest shall be filed with the MPA CEO or designee within
three days after the ITBs, RFPs, RFQs, or RFLIs is
published in a newspaper of general circulation. A notice of
intent to file a protest is considered filed when received by
the MPA CEO or designee; or
ii. Any prospective Bidder who intends to contest the
Solicitation Specifications or a Solicitation may protest to the
MPA CEO or designee. A written notice of intent to file a
protest shall be filed with the MPA CEO or designee within
three days after the Solicitation is published in a newspaper
of general circulation. A notice of intent to file a protest is
considered filed when received by the MPA CEO or
designee.
2. Protest of Award
i. Written notice of intent to file a protest shall be filed with
the MPA CEO or designee within two (2) days after receipt
by the Proposer of the notice of the Procurement
Administrator's recommendation for award of Contract,
which will be posted on the Miami Parking_ Authority
Procurement Department's website. The Bidder/Proposer
must contact the Procurement Administrator for that
Solicitation to obtain the suppliers name. It shall be the
responsibility of the Bidder/Proposer to check this section of
the website daily after responses are submitted to receive
the notice; or
ii. Any actual Responsive and Responsible Bidder whose
Bid is lower than that of the recommended Bidder may
protest to the MPA CEO or designee. A written notice of
intent to file a protest shall be filed with the MPA CEO or
designee within two (2) days after receipt by the Bidder of
the notice of the MPA's responsiveness or non -
responsibility. The receipt by Bidder of such notice shall be
confirmed by the MPA via electronic mail or U.S. mail, return
receipt requested. A notice of intent to file a protest is
considered filed when received by the MPA CEO or
designee.
iii. A written protest based on any of the foregoing must be
submitted to the MPA CEO or designee within five (5) days
after the date the notice of protest was filed. A written protest
is considered filed when received by the MPA CEO or
designee. The written protest may not challenge the relative
weight of the evaluation criteria or the formula for assigning
points in making an award determination. The written protest
shall state with particularity the specific facts and law upon
which the protest of the Solicitation or the award is based
and shall include all pertinent documents and evidence and
shall be accompanied by the required Filing Fee as provided
in subsection (f). This shall form the basis for review of the
written protest and no facts, grounds, documentation or
evidence not contained in the protester's submission to the
MPA CEO or designee at the time of filing the protest shall
be permitted in the consideration of the written protest. No
time will be added to the above limits for service by mail. In
computing any period of time prescribed or allowed by this
section, the day of the act, event or default from which the
designated period of time begins to run shall not be included.
The last day of the period so computed shall be included
unless it is a Saturday, Sunday or legal holiday in which
event the period shall run until the end of the next day which
is neither a Saturday, Sunday or legal holiday. Intermediate
Saturdays, Sundays and legal holidays shall be excluded in
the computation of the time for filing.
(b) Authority to resolve protests. The Chief Procurement
Officer or designee shall have the authority, subject to the
approval of the MPA CEO or designee, and the City
Attorney, to settle and resolve any written protest. The MPA
CEO or designee shall obtain the requisite approvals and
communicate said decision to the protesting party and shall
submit said decision to the MPA Board of Directors within 30
days after he/she receives the protest. In cases involving
more than $25,000, the decision of the MPA CEO or
designee shall be submitted for approval or disapproval
thereof to the MPA Board of Directors after a favorable
recommendation by the City Attorney and the MPA CEO or
designee.
(c) Compliance with filing requirements. Failure of a party to
timely file either the notice of intent to file a protest or the
written protest, together with the required Filing Fee as
provided in subsection (f), with the MPA CEO or designee
within the time provided in subsection (a), above, shall
constitute a forfeiture of such party's right to file a protest
pursuant to this section. The protesting party shall not be
entitled to seek judicial relief without first having followed the
procedure set forth in this section
(d) Stay of Procurements during protests. Upon receipt of a
written protest filed pursuant to the requirements of this
section, the MPA shall not proceed further with the
Solicitation or with the Award of the Contract until the protest
Page 13 of 53
is resolved by the MPA CEO or designee, or the MPA Board
of Directors as provided in subsection (b) above, unless the
MPA ,CEO or designee makes a written determination that
the Solicitation process or the Contract Award must be
continued without delay in order to avoid an immediate and
serious danger to the public health, safety or welfare.
(e) Costs. AU costs accruing from a protest shall be assumed
by the protestor.
(f) Filing Fee. The written protest must be accompanied by
a filing fee in the form of a money order or cashier's check
payable to the city in an amount equal to one percent of the
amount of the Bid or proposed Contract, or $5000.00,
whichever is less, which filing fee shall guarantee the
payment of all costs which may be adjudged against the
protestor in any administrative or court proceeding. If a
protest is upheld by the MPA CEO or designee and/or the
MPA Board of Directors, as applicable, the filing fee shall be
refunded to, the protestor less any costs assessed under
subsection (e) above. If the protest is denied, the filing fee
shall be forfeited to the city in lieu of payment of costs for the
administrative proceedings as prescribed by subsection (e)
above.
1.72. SAMPLES - Samples of items, when required, must
be submitted within the time specified at no expense to the
MPA. If not destroyed by testing, Bidder(s)/Proposer(s) will
be notified to remove samples, at their expense, within 30
days after notification. Failure to remove the samples will
result in the samples becoming the property of the MPA.
1.73. SELLING, TRANSFERRING OR ASSIGNING
RESPONSIBILITIES - Contractor shall not sell, assign,
transfer or subcontract at any time during the term of the
Agreement, or any part of its operations, or assign any
portion of the performance required by this resulting
Agreement, except under and by virtue of written permission
granted by the MPA through the proper officials, which may
be withheld or conditioned, in the MPA's sole discretion.
1.74. SERVICE AND WARRANTY — When specified, the
Bidder/Proposer shall define all warranties, services and
replacements that will be provided. Bidders/Proposer must
explain on the Response to what extent warranty and
servicefacilities are available. A copy of the manufacturer's
warranty, if applicable, should be submitted with your
response.
1.75. SILENCE OF SPECIFICATIONS - The apparent
silence of these Specifications and any supplemental
Specification as to any detail or the omission from it of
detailed description concerning any point shall be regarded
as meaning that only the best commercial practices are to
prevail and that only materials of first quality and correct
type, size and design are to be used. All workmanship and
services are to be of first quality. All interpretations of these
Specifications shall be made upon the basis of this
statement. If your firm has a current Contract with the State
of Florida, Department of General Services, to supply the
Page 14 of 53
items on this Solicitation, the Bidder/Proposer shall quote
not more than the Contract price; failure to comply with this
request will result in disqualification of bid/Proposal.
1.76. SUBMISSION AND RECEIPT OF RESPONSES -
Responses shall be submitted in hardcopy format to the
Administrative offices of Miami Parking Authority, 40 NW 3rd
St. Suite 1103, Miami, FL 33128 ATTN Procurement
Department, at or before the specified closing date and time
as designated in the ITB, RFP, RFQ, or RFLI. NO
EXCEPTIONS. Late submissions shall be rejected.
Bidders/Proposers are welcome to attend the Solicitation
closing: however, no Award will be made at that time.
1.77. TAXES - The MPA is exempt from any taxes imposed
by the State and/or Federal Government. Exemption
certificates will be provided upon request. Notwithstanding,
Bidders/Proposers should be aware of the fact that all
materials and supplies which are purchased by the
Bidder/Proposer for the completion of the Contract is subject
to the Florida State Sales Tax in accordance with Section
212.08, Florida Statutes, as amended and all Amendments
thereto and shall be paid solely by the Bidder/Proposer.
1.78. TERMINATION — The MPA CEO, reserves the right to
terminate the Contract for convenience, without cause by
written notice to the Contractor effective the date specified
in the notice. The MPA CEO may also terminate the
Contract, should any of the following apply:
A. The Contractor is determined by the MPA to be in breach
of any of the terms and conditions of the Contract.
B. The MPA has determined that such termination will be in
the best interest of the MPA to terminate the Contract for its
own convenience;
C. Funds are not available to cover the cost of the goods
and/or services. MPA's obligation is contingent upon the
availability of appropriate funds.
1.79. TERMS OF PAYMENT - Payment will be made by
MPA after the goods and/or services awarded to a
Bidder/Proposer have been received, inspected, and found
to comply with Award Specifications, free of damage or
defect, and properly invoiced. No advance payments of any
kind will be made by MPA. Payments shall be made after
delivery within 45 days of receipt of an invoice and
authorized inspection and acceptance of the goods/services
pursuant to Chapter 218, Florida Statutes and other
applicable laws.
1.80. TIMELY DELIVERY - Time will be of the essence for
any orders placed resulting from this Solicitation. The MPA
reserves the right to cancel such orders, or any part thereof,
without obligation, if delivery is not made within the time(s)
specified on their Response. Deliveries are to be made
during regular MPA business hours unless otherwise
specified in the Special Conditions.
1.81. TITLE - Title to the goods or equipment shall not pass
to the MPA until after the MPA has accepted the
goods/equipment or used the goods, whichever comes first.
1.82. TRADE SECRETS EXECUTION TO PUBLIC
RECORDS DISCLOSURE- All Responses submitted to the
MPA are subject to public disclosure pursuant to Chapter
119, Florida Statutes. An exception may be made for "trade
secrets." If the Response contains information that
constitutes a "trade secret", all material that qualifies for
exemption from Chapter 119 must be submitted in a
separate envelope, clearly identified as "TRADE SECRETS
EXCEPTION," with your firm's name and the Solicitation
number and title marked on the outside. Please be aware
that the designation of an item as a trade secret by you may
be challenged in court by any person. By your designation
of material in your Response as a "trade secret" you agree
to indemnify and hold harmless MPA for any award to a
plaintiff for damages, costs or attorney's fees and for costs
and attorney's fees incurred by the MPA by reason of any
legal action challenging your claim.
1.83. UNAUTHORIZED WORK OR DELIVERY OF
GOODS- The qualified Bidder(s)/Proposer(s) shall not be
paid for any work performed or goods delivered outside the
scope of the Contract or any work performed by an
employee not otherwise previously authorized.
1.84. USE OF NAME - The MPA is not engaged in research
for advertising, sales promotion, or other publicity purposes.
No advertising, sales promotion or other publicity materials
containing information obtained from this Solicitation are to
be mentioned, or imply the name of the MPA, without prior
express written permission of the MPA CEO or designee or
the MPA Board of Directors.
1.85. VETERAN BUSINESS ENTERPRISE
OPPORTUNITY - In accordance with Section 18-110 of the
City Code, after applying local preference provided in the
City procurement ordinance, when considering two or more
bids, Proposals or other replies for the procurement of
goods, equipment and contractual services, at least one of
which is from a certified veteran business enterprise, which
are equal with respect to all relevant considerations,
including without limitation, price, quality, and service, shall
award such procurement or Contract to the certified veteran
business enterprise. If a certified veteran business
enterprise entitled to the vendor preference under this
section and one or more businesses entitled to this
preference as provided in this section or another vendor
preference under the city procurement ordinance submit
bids, Proposals, or replies for procurement of goods,
equipment and contractual services which are equal with
respect to all relevant considerations, including price,
quality, and service, the city shall award the procurement
or Contract to the business having the smallest net worth.
MPA reserves the right to seek liquidated damages from
Bidder/Proposer for services rendered in an untimely
manner.
1.86. EMPLOYEES AND SUB -CONTRACTORS ARE
THE RESPONSIBILITY OF SUCCESSFUL PROPOSER -
All employees of the successful Proposer shall be
considered to be, at all times, the soleemployees of the
successful Proposer under its sole direction/control and
not employees or agents of the MPA. The successful
Proposer shall supply competent and physically capable
employees. The MPA may require the successful Proposer
to remove an employee the MPA deems careless,
incompetent, insubordinate, or otherwise objectionable
and whose continued employment under the Agreement is
not in the best interest of the MPA. Each employee shall
have and wear proper identification. All personnel of the
successful Proposer must be covered by Workers
Compensation, unemployment compensation and liability
insurance, a copy of which is to be provided to the MPA.
No personnel of the successful Proposer may receive any
MPA employment benefit. The successful Proposer, its
employees, agents or representatives, shall be deemed to
be independent Contractors and not agents or employees
of the City or MPA, and shall not attain any rights or
benefits under the civil service or pension ordinances of
the City or MPA, or any rights generally afforded classified
or unclassified employees. Contractor, its employees,
agents or representatives, shall not be entitled to Florida
Worker's Compensation benefits as an employee of the
City or MPA.
1.87. APPLICATION OF SEC 18-72 CITY OF MIAMI
CODE
(A) Application. Regardless of the source of funds,
including state and federal assistance monies, and
except as otherwise specified by law, the provisions of
this article shall apply to every purchase/procurement
by:
(1) All city entities or boards, as hereinafter defined, except
for the community redevelopment agencies.
(2) The Downtown Development Authority, the department
of off-street parking, Liberty City Community
Revitalization Trust, Civilian Investigative Panel,
Bayfront Park Management Trust, Virginia Key Beach
Park Trust, and the Miami Sports and Exhibition
Authority (each referred to herein as the "board" or "city
entity," as applicable); provided, however, that:
a. With respect to each board, the following terms shall
have the meanings ascribed to them in this section:
1. "City" shall mean the board.
2. "City manager" shall mean the executive director of the
board.
3. "Chief, procurement officer" shall mean the executive
director of the board: or his or her designee.
4. "City commission" shall mean the board of directors of
the board.
Page 15 of 53
b. The cone of silence shall apply to this RFP, pursuant to
Section 2-11.1 (t), Miami -Dade County Code and
Section 18-74 (c). City Code
1.88. FORCE MAJEURE- A "Force Majeure Event" shall
mean an act of God, act of governmental body or military
authority, fire, explosion, power failure, flood, storm,
hurricane, sink hole, other natural disasters, epidemic, cyber-
attack, riot or civil disturbance, war orterrorism, sabotage,
insurrection, blockade, or embargo. In the event that either
party is delayed in the performance of any act or obligation
pursuant to or required by the Agreement by reason of a
Force Majeure Event, the time for required completion of
such act or obligation shall be extended by the number of
days equal to the total number of days, if any, that such party
is actually delayed by such Force Majeure Event. The party
seeking delay in performance shall give notice to the other
party specifying the anticipated duration of the delay, and if
such delay shall extend beyond the duration specified in
such notice, additional notice shall be repeated no less than
monthly so long as such delay due to aForce Majeure Event
continues. Any party seeking delay in performance due to a
Force Majeure Event shall use its best efforts to rectify any
condition causing such delay and shall cooperate with the
other party to overcome any delay that has resulted.
Page.16 of 53
2.0 SPECIAL TERMS AND CONDITIONS
2.1 OVERVIEW
The City of Miami Department of Off -Street Parking, a/k/a Miami Parking Authority ("MPA"), an agency and instrumentality of
the City of Miami, Florida, hereby invites you to submit a Proposal for PORTER SERVICES ("Services"), as described in
Section 4.0 Scope of Services. If you would like to submit a Proposal, please refer to Sections 1.57, 1.58 and 1.76 of this
Solicitation. For any Proposal to be considered, it must fully conform to all stated requirements, as defined in this RFP.
The Mandatory Site Visits/Pre-Proposal Conference will commence on Tuesday, October 1, 2019, at 8:00am and, if
necessary, will be continued on Thursday, October 3, 2019, at 8:00am.
The October 1, 2019, meeting will convene in the first -floor parking level of the MPA's offices, 40 NW 3rd Street, Miami,
Florida 33128. All prospective Proposers must sign -in at 8:00 am, receive a schedule of the multiple sites to be
visited, and then participate in every site visit, location by location as will be indicated at the time of the meeting. It
is anticipated that the October 1, 2019 site visits will proceed throughout the day. If necessary, the site visits will
continue October 3, 2019, at 8:00 am.
Failure to attend these MANDATORY Site Visits shall be grounds for the MPA to render Proposer not responsive.
Offerors are urged and expected to inspect the site where Services are to be performed and to satisfy themselves
regarding all conditions that may affect the cost of Contract performance, to the extent that the information is
reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after Contract
Award. No video/recording capturing is allowed.
Any questions regarding this RFP must be submitted in writing to Procurement@MiamiParking.com, on or before
October 9, 2019 at 10:00 am EST.
In the best interest of MPA, the CEO or his designee has discretion and sole authority, by written Addendum, to:
(a) Accept or reject any Proposal
(b) Amend the RFP, in whole or in part
(c) Cancel, and/or re -advertise the RFP
Proposals received after the stated due date and time will not be considered.
2.2 PURPOSE
The MPA intends to issue a multi -year Contract, subject to prior approval by its Board of Directors ("BOD"). An Award
recommendation will be made on behalf of the Responsive and Responsible Proposer whose Proposal is examined and
judged to be most beneficial to the MPA, based on the evaluation factors established in Section 6.0. Unless otherwise required
by the City Procurement Code, the MPA intends to recommend Contract Award to its BOD based on the ranking of the
Evaluation Committee. If needed,' negotiations may be held in good faith with the highest ranked Proposer. If the MPA and
the highest ranked Proposer fail to finalize a mutually acceptable agreement, the MPA may terminate discussions and initiate
negotiations with the next highest ranked Proposer, until a Contract is negotiated and executed, or all Proposals are rejected.
No Proposer shall have any rights in the subject Services or against MPA arising from such negotiations. Under a Contract
resulting from this RFP, the MPA and the awardee will enter into a mutually binding agreement governed by the terms and
conditions set forth in this RFP. By submitting a complete Proposal, the Proposer certifies acceptance and agreement to all
terms and conditions, procedures, evaluation criteria, and instructions statedin this RFP and subsequent Contract. All
Proposers are encouraged to carefully read and pay attention to all information provided in this RFP, and to submit a Proposal
accordingly. Proposers must make the necessary entry in all blanks provided for responses. All documents attached to this
RFP constitute the entire RFP. All Proposers must complete/submit/retum the RFP package with all information relevant for the
proper offer analysis, in the same order in which it was issued. Notes and comments by Proposer may be rendered as attachments,
provided the same format of this RFP is followed. All Proposals shall be submitted in a properly identified sealed envelope, with
Page 17 of 53
the opening date information clearly noted on the outside of the envelope. Proposers must address/respond each requirement
in the RFP. All Proposals must be concise, complete and clear.
2.3 DEADLINE FOR REQUEST FOR ADDITIONAL INFORMATION/CLARIFICATION
Requests for additional information or clarifications must be made in writing and received by the Procurement Administrator,
specified in the Public Notice section of this RFP. The request must contain the RFP number and title, Proposer's name,
name of Proposer's contact person, address, phone number and email.
The MPA will issue responses to inquiries, and any other corrections or Amendments it deems necessary, in written Addenda
issued prior to the Proposal Submission Due Date. Proposers should not rely on any representations, statements or
explanations other than those made in this RFP, or in any written Addendum to this RFP. Where there appears to be conflict
between the RFP and any Addenda issued, the last Addendum issued shall prevail.
Any request for additional information or clarification must be received in writing no later than 10:00 a.m. (EDT),
OCTOBER 9, 2019. Proposers may e-mail or mail their requests to the attention of Anna Parekh, Real Estate & Procurement
Specialist, Planning & Development, 40 N.W. 3rd Street, Suite #1103, Miami, Florida 33128; email:
procurementmiamiparking.com.
2.4 TERM OF AGREEMENT
An Agreement shall be negotiated and executed following approval by the Board of Directors (BOD) or its designee, unless
otherwise stipulated in the Notice of Award Letter, which is distributed by MPA's Procurement Administrator; and is contingent
upon the completion and submittal of all required RFP documents. The initial Term of Agreement shall be for a period of three
(3) years. MPA will, at its sole discretion, have the option to renew the Agreement for two (2) additional one (1) year periods.
2.5 AWARD AND AGREEMENT
Agreement will be awarded to the Successful Proposer by the MPA CEO and/or the BOD based upon the qualification
requirements stated herein. MPA reserves the right to execute or not execute, as applicable, an Agreement with the
Successful Proposer, if determined to be in MPA's best interest.
If MPA and the Successful Proposer cannot negotiate a mutually acceptable Agreement, MPA may terminate the negotiations
and begin negotiations with the second -ranked Proposer. This process may continue until an Agreement has been executed
or all submissions have been rejected. No Proposer shall have any rights to the project or Services, or against the MPA arising
from such negotiations, or failure thereof. The Agreement will be furnished by the MPA and shall contain certain terms as are
in the MPA's best interest.
2.6 COMMENCEMENT OF SERVICES
An accurate and timely project completion schedule for the Services described in Section 4.0 shall be provided and adhere
to. MPA reserves the right to impose liquidated damages upon the Proposer for the untimely completion of the project or
Services. Contractor shall begin Services as described in Section 4.0 within ninety (90) days of the execution date of the
Contract, which must be signed by all relevant parties.
2.7 CONTACT
Proposer shall include the name, and office, mobile/and or pager number of the Proposer's intended contact person. In the
event that an Agreement is awarded, the contact person shall be available at one of these contact numbers on a daily basis
during at least regular business hours, Monday through Friday.
2.8 COMPLIANCE WITH REGULATIONS
Precautions shall be exercised at all times for the protection of persons and property. Contractor performing Services under
the Agreement shall conform to all relevant OHSA, State, and County regulations during the course of such effort. Any fines
levied by the above -mentioned authorities for failure to comply with these requirements shall be borne solely by the successful
Proposer. Barricades shall be provided by the successful Proposer when work is performed in areas traversed by persons,
or when deemed necessary by the CEO or his designee.
Page 18 of 53
2.9 IDENTIFICATION
All personnel performing Services under this contract must carry valid government issued photo identification such as a
driver's license. All personnel shall wear a uniform shirt (or t-shirt) clearly displaying the awarded Proposer's company
name/logo.
2.10 FINANCIAL STATEMENT
Submit a copy of the most recent independently audited (or unaudited if audited not available) Financial Statements for the
past three (3) years, together with a statement in writing, signed by a duly authorized representative, stating that the present
financial condition is materially the same as that shown on the balance sheet and income statement submitted, or with an
explanation for a material change in the financial condition. Copies of the past three (3) business income tax returns will be
accepted if financial statements are unavailable.
2.11 LIVING WAGE
In accordance with Section 18-557, City of Miami Code, as amended, Contractors shall pay to all its employees who provide
Services a living wage of no less than $15.00 per hour without health benefits; or a wage of no less than $13.19 an hour with
health benefits as defined in the City Code section, unless otherwise excluded.
For more information on the Living Wage or a copy of the Ordinance, refer to the City of Miami Procurement Department
website. Living Wage Certification is required. Any and all Service Agreements for the Services described in this RFP are
subject to this Code Section and prior to entering into any Agreement with the City and or MPA, the service Contractor must
certify to the City and or MPA that it will pay each of its covered employees no less than the living wage.
Every covered employee shall be paid without subsequent deduction or rebate on any account (except as such payroll
deductions are directed or permitted by law or a collective bargaining agreement). The Successful Proposer shall pay covered
employees wage rates in accordance with federal and all other applicable laws such as overtime and similar wage laws.
A copy of the living wage rate shall be kept posted by the Successful Proposer subject to this Code Section, at the site of
work in a prominent place where it can easily be seen and read by the covered employees and shall be supplied to such
employees within a reasonable time after a request to do so. Additionally, the Successful Proposer subject to this Code shall
furnish a copy of the requirements of this Code Section to any entity submitting a bid/proposal for a subcontract on any service
contract subject to this article.
2.12 DEVIATIONS
Deviations from the described Specifications or Scope of Work in this RFP are not accepted, unless otherwise stated. Oral
discussions, questions, etc. that may arise before, during or after the site visit/pre-bid meeting, do not change the SOW or
this RFP. Any changes or corrections must be made by written Addendum and publicly available. In the case of apparent or
evident conflict between the base RFP and any Addenda issued, the last Addendum document issued shall prevail.
2.13 PERMITS AND OCCUPATIONAL LICENSE
Without additional cost to the MPA, the Contractor must have or timely obtain all permits, licenses, and appointments
required to perform Services. All Proposers with a business location in the City, who submits a Proposal under this RFP,
must meet the City's Occupational License Tax (Business Tax) requirements in accordance with Chapter 31, Article I of the
City of Miami Code. Proposer with a business location outside the City must meet their local Occupational License Tax
requirements. A copy of this license/BTR must be included in the Proposal.
2.14 UNAPPROPRIATED FUNDING
In the event of insufficient funds or no Appropriation of funding during a Fiscal Year, the MPA has the unilateral right to
terminate the Contract by convenience by written notice to the Contractor, without any penalty or expense to the MPA. No
guarantee, warranty or representation is implied or expressed indicating that an Award will be made to any firm(s). The MPA's
obligation for Contractual performance during a Fiscal Year is contingent upon the availability of appropriated funds from
which payment for Contract purposes can be made. No legal liability on the part of the MPA for any payment may arise for
performance under the Agreement beyond Fiscal Year End of the current calendar year, until funds are made available for
performance and until the Contractor receives notice of availability, to be confirmed in writing by the MPA.
Page 19 of 53
2.15 VENDOR REGISTRATION
All prospective Proposers are required to subscribe to the DemandStar software service in order to receive future notifications
regarding this RFP. To have your firm placed on MPA's vendor list, visit DemandStar.com and complete the online vendor
subscription process, indicating the type of business and what services your firm provides.
2.16 PROTESTS
All protests are to be resolved in accordance to the City of Miami Procurement Code ("Code") Section 18-104. — "Resolution
of Protested Solicitations and Awards".
2.17 UNAUTHORIZED WORK
The Contractor, nor any of his/her employees, shall perform any work unless authorized in writing by the MPA. Unauthorized
work may not be paid for. Only the MPA CEO or his designee are authorized to change, by written Amendment, any of the
terms and conditions of the Contract.
2.18 ADDITIONAL SERVICES, FACILITIES, OR ZONES
Although this RFP identifies locations where Services are to be rendered, it is hereby agreed and understood that the MPA
at its sole discretion, may add additional MPA facilities to be serviced after the commencement of an Agreement. If the MPA
determines that the price submitted for additional Services or facilities by the awarded Contractor is not competitive, price
quotes shall be obtained from the next highest ranked, responsive, responsible bidder.
2.19 CLEAN-UP
All materials and debris shall be removed from the premises at the end of each workday and disposed of in an appropriate
manner. Upon final completion, the Contractor shall thoroughly clean up all work areas utilized during the Services in a manner
approved by the Contract Administrator.
Contractor(s) will be required to dismantle and remove structures, kiosks, equipment and materials immediately after a
Hurricane Warning is announced in Miami -Dade County.
2.20 INSPECTIONS
Contractor is responsible for the supervision of their employees and for establishing a quality control program that will ensure
Services are completed according to the specifications specified herein. Any delays, or rejected Services resulting from the
Contractor's incomplete or unsatisfactory performance will be the sole responsibility of the Contractor. The MPA shall perform
inspections to.ensure that the work has been completed conforming to the requirements specified herein.
3.0 RFP TIMETABLE AND EVALUATION/SELECTION PROCESS
RFP Available to Public
SEPTEMBER 23, 2019
Mandatory Site Visit/Pre-Proposal Conference
OCTOBER 1, 2019 at 8:00 am EST
AND
OCTOBER 3, 2019 at 8:00 am EST
Deadline for Receipt of Questions
OCTOBER 8, 2019 at 10:00 am EST
Proposal Submission Deadline
OCTOBER 25, 2019 at 10:00 am EST
Copies of this RFP package can be obtained by visiting, phoning or writing the MPA 40 NW 3rd Street, Suite #1103 Miami,
Florida 33128 telephone (305) 373-6789. The RFP is also available on MPA's website: www.miamiparking.com. There is no
charge for the first copy of the solicitation package. A fee of $5.00 will be charged for each additional package requested by
any person or entity. An additional $5.00 fee will be charged to mail the package.
To request the RFP package through the United States Postal Service, mail your request with the following information: the
RFP number and title, the name of the prospective Proposer's contact person, mailing address, telephone number and email
address, along with a $5.00 check or money order made payable to "Miami Parking Authority".
Page 20 of 53
Proposers who obtain copies of this solicitation from sources other than the Authority risk the potential of not receiving
Addenda, since their names will not be included on the list of firms participating in the process for this particular solicitation.
Such Proposers are solely responsible for those risks.
3.1 THE PROCEDURE FOR RESPONSE EVALUATION AND SELECTION IS AS FOLLOWS:
1. Request for Proposals issued.
2. Receipt of responses.
3. Opening and listing of all responses received.
4. An Evaluation Committee ("Committee"), appointed by the Chief Executive Officer, shall meet to evaluate
each Proposal that has satisfied the minimum requirements in accordance with this RFP.
The Evaluation Committee may choose to invite Proposers to make a presentation and respond to
questions from the Committee as part of the evaluation process. This presentation notice of assigned
presentation times will be communicated in advance to the Proposer but may be given short notice of
appearance. The Proposer's presentation may clarify and summarize the content of its Proposal but may
not modify the prior written submission. Any communication between the Committee members and the
Proposer made during the course of the presentation, are intended primarily for the purposes of providing
clarification of the content of the Proposal and are not to be construed as a "negotiation" of terms by either
party.
5. The Evaluation Committee shall forward its recommendation to the Chief Executive Officer who will make
a recommendation to the Board, if required to do so by the City of Miami Procurement Code.
Page 21 of 53
4.0 SCOPE OF SERVICES
4.1 DEFINITIONS
The following words and expressions used in this Solicitation shall be construed as follows, except when it is clear from the
context that another meaning is intended:
1. Facilities - The Parking Garages and Parking Lots designated by the MPA where the Scope of Work will be
performed, and which are itemized in Exhibit A to this RFP.
2. Site- The Parking Garages and Parking Lots designated by the MPA where the Scope of Work will be performed,
and which are itemized in Exhibit A to this RFP.
3. Notice to Proceed (NTP)- A notice from the MPA to the Successful Proposer stating the date the Successful
Proposer can begin Concession Services subject to the conditions of the Professional Services Agreement. The
performance time of the Professional Services Agreement starts from the NTP date.
4.2 INTRODUCTION
The Miami Parking Authority is responsible for managing and operating the parking services within the City of Miami. As such,
MPA operates parking garages and lots at various locations throughout the City providing safe and affordable parking to
customers.
MPA is seeking proposals from experienced and capable parties to provide porter services.
4.3 SCOPE OF WORK (SOW) — "SERVICES"
All commodities supplied, or Services rendered under a Contract resulting from this RFP, must comply with the Specifications
and requirements detailed in this RFP. The Miami Parking Authority (MPA) requires Professional Porter Services at municipal
facilities including operated sports venues (e.g., Marlins Ballpark Parking Garages). No specific work assignments or quantity
of work is guaranteed. Proposals should identify key personnel assigned to this account and whom will always liaison with
the Miami Parking Authority . The Miami Parking Authority reserves the right to modify the scope of work by written Addendum
to add more categories and/or facilities at any given point in time throughout the term of contract when deemed in the best
interest. Services include, but are not limited to the following:
All commodities supplied, or services rendered under a Contract resulting from this RFP, must comply with the specifications
andrequirementsdetailed in this RFP.
All Proposers shall be willing and able to provide labor and equipment in the event of a hurricane emergency or
similar catastrophe.
A. PORTER SERVICES
Contractor shall complete the following:
• High-speed sweep of all parking garages and surface parking lots
• All game -day or event related debris shall be picked up
• Glass items shall be removed manually to avoid shattering glass on the floor
• Remove debris from all stairwells, elevator lobbies, and polish elevator doors as applicable per location
• Remove trash from all bins in the garage and lots
• Dispose of all collected debris and trash at an off -site location
• Liners must be furnished by the Contractor
• Empty trash cans
• Clean the entire lot including but not limited to:
• Parking Spaces
• Driveways
• Landscaping Areas
• Outside perimeters of the parking lot
Page 22 of.53
Note: Power equipment such as blowers or sweepers etc. must be used.
A. RESTROOM CLEAN UP
• Empty trash cans
• Clean and sanitize toilets, urinals, sinks, partitions, walls etc.
• Sweep, mop and sanitize floors and walls
• Re -load toilet paper and soap dispensers
• Clean doors and frames
• Remove spider webs and gums
• Clean water fountains
• Wash trash cans (once a week)
B. FACILITIES TO BE MAINTAINED BY PORTER SERVICES (SEE EXHIBIT A)
Marlins Garages
Home Plate Garage
Third Base Garage
First Base Garage
Center Field Garage
Marlins Lots
East Lot 1 West Lot 1.
East Lot 2 West Lot 2
East Lot 3 West Lot 3
West Lot 5
Garage # 9 Allapattah Parking Plaza
Services shall be conducted six (6) days a week Monday through Saturday
Contractor shall clean the entire parking garage including but not limited to:
• Empty trash cans
• Parking spaces (including oil spills)
• Driveways
• Elevators (including floors, walls, ceilings, and doors
• Elevator Landings
• Doors and Windows
• Stairwells
• Remove spider webs and gums
• Clean light covers
• Storage, electric and elevator rooms
• Handrails
• Remove graffiti
• Sidewalks
• Pressure washing (quarterly)
• Wash trash cans (once a week)
Page 23 of 53
• Clean and sanitize toilets, urinals, sinks, partitions, walls, etc.
• Sweep, mop and sanitize floors and walls
• Re -load toilet paper and soap dispensers
• Clean doors and frame
• Clean water fountains
C. ADDITIONAL PORTER SERVICES LOCATIONS AND SCHEDULES
Contractor shall perform porter services at frequency and locations below:
Seven (7) days a week at:
Parking Lots #: 6, 17, 19(1), 19(2), 19(3), 19(4), 19(5), 19(6), 41, 42, 52, 53, 54, 55, 62, 70
(including public bathrooms), 71 (twice per day), 72, 76
Six (6) days a week Monday through Saturday
Parking Lots#: 11, 12, 13, 14,15,18, 22, 23, 26, 30, 32 (N), 32 (S), 33, 34, 36, 38, 59, 68,
82
Five (5) days a week at:
Parking Lots#: 43
Twice (2xs) a Week
Lots #: 1, 7, 40, 44, 45, 46
Note: Services shall be performed early morning or at night for porter services
4.4 SUCCESSFUL PROPOSER RESPONSIBILITIES
The following shall be the responsibility of the Successful Proposer:
1. Proposed Scope of Work for Porter Services described above, which will be outlined in the final Agreement;
2. Proposed operating hours;
3. Provide, at its own expense, any signage, supplies and equipment necessary to perform the Services;
4. Maintain any and all facilities, improvements, and equipment on the Sites in good operating order and repair at the
Successful Proposer's cost and expense, during the entire term of the Agreement;
5. Agrees at its own cost and expense, to maintain the Sites in a clean, safe, wholesome, and sanitary condition free
of trash, garbage or obstructions of any kind and in compliance with any and all present and future laws, rules, or
regulations of any governmental authority now or in the future having jurisdiction over the Sites. The Successful
Proposer shall remedy without delay any defective, dangerous, or unsanitary conditions.
Page 24 of 53
5.0 MINIMUM REQUIREMENTS
Each Proposer interested in responding to this Request for Proposals must follow Section 8.1 INSTRUCTIONS TO
PROPOSERS, provide the information on the Proposer's qualifications and experience, qualifications of the project team,
Project Manager's experience, and previous similar projects.
Additionally, Proposers shall:
1) Be an established Porter Services operator, with demonstrated experience in the local tri-county area (Miami -
Dade, Broward or Palm Beach County) for a minimum of three (3) years within the past five (5) years. Please
submit Articles of Incorporation with your submission;
2) Attend the Mandatory Site Visit/Pre-Proposal Conferences for this solicitation;
3) Provide City or County business tax receipts and/or Occupational License;
4) Demonstrate its financial soundness; submit a copy of the most recent independently audited (or unaudited if
audited not available) Financial Statements for the past two (2) years, together with a statement in writing, signed
by a duly authorized representative, stating the that present financial condition is materially the same as that shown
on the balance sheet and income statement submitted, or with an explanation for a material change in the financial
condition. Copies of the past two (2) business income tax returns will be accepted if financial statements are
unavailable;
5) Submit an Organizational Chart of its Project Team;
6) Submit the resume of the Proposer's Project Manager, who must have a minimum of three (3) years' experience
scheduling and managing staff for a large venue and have served as Project Manager for a minimum of one (1)
other project of similar size and scope;
7) Submit with Proposal, references from three (3) clients, attesting the Proposer successfully provided Services within
the past three (3) years. References shall include the customer's company name, title, email address, phone
number, dates of service, and point of contact who can verify that the Proposer has successfully provided the
Services as defined in this RFP;
8) Have no record of judgements, bankruptcy, pending lawsuits against the MPA or City, or pending civil or criminal
actions involving moral turpitude such as theft, fraud, embezzlement, conversion, civil theft or the like or have been
placed on debarred vendors list under Section 287.133, Florida Statutes (2018) or been otherwise debarred or
suspended by any public agency and have not filed for bankruptcy within the last five (5) years. In addition, Proposer
must provide information concerning any prior or pending litigation, either civil or criminal, involving a governmental
agency or which may affect the performance of the Services to be rendered herein, in which the Proposer, any of
its employees or subcontractors is or has been involved within the last three (3) years. Neither Proposer nor any
principal, officer, owner, or stockholder of Proposer shall be in arrears or in default of any. debt or contract involving
the City, (as a party to a contract, or otherwise); nor have failed to perform faithfully on any previous contract with
the City (Section 11.0);
9) Not have any conflicts of interests that have not been waived (Section 19.0);
10) Subscribe to DemandStar in order to receive future notifications regarding this RFP.
Submittals that do not respond completely to all minimum requirements will be considered non -responsive and
eliminated from the evaluation process.
Page 25 of 53
6.0 EVALUATION CRITERIA
The Evaluation Committee will review Proposals which have complied with the Minimum Requirements to determine compliance
with the terms of the RFP and rank each Proposal applying the criteria as indicated stated below. The MPA may reject as
unacceptable any Proposals that do not conform to the Solicitation requirements. The MPA will Award a Contract resulting
from this RFP to a Responsive and Responsible Proposer that meets or exceeds the qualification requirements and is within
Competitive Range, as stated in 2.2. The evaluation process allows a total of 100 possible points by assessing the following:
a. Experience — (45 Points) The Evaluation Committee will review Proposer's relevant:
• experience, qualifications, and past performance with projects similar in nature
• capability to undertake the required performance period, considering existing
commercial and business commitments
• organizational structure and relevant experience of the project team and key personnel that will be assigned
to this Project
b. Pricing- (50 Points) Proposed price. The MPA reserves the right to decline Proposals that are not within
Competitive Range, e.g., unreasonably low or high in price.
c. SocialResponsibility- (5 Points)
• Letters of recognition of service to the community during the past three (3) years
• Proof of contributions (cash, property, in -kind services) to civic/educational/social organizations, etc.
After reviewing results from the Evaluation Committee, and accounting for the best interests of the MPA, the MPA CEO shall
make an Award recommendation to the BOD. The BOD shall approve or disapprove any Award recommendation. Approval
of the Award recommendation by the BOD shall be a precondition to entering into a Contract, when such approval is required
by the City of Miami Procurement Code.
Page 26 of 53
7.0 PRICE SCHEDULE
PORTER SERVICES
Initial Term - 3 years
Fixed Monthly Charge
PARKING GARAGE
Option Year 1
Fixed Monthly Charge
Option Year 2
Fixed Monthly Charge
Allapattah Parking Plaza - G9
PARKING LOTS
Lot 1
Lot 6
Lot 7
Lot 11
Lot 12
Lot 13
Lot 14
Lot 15
Lot 17
Lot 18
Lot 19 - Section 1
Lot 19 - Section 2
Lot 19 - Section 3
Lot 19 - Section 4
Lot 19 - Section 5
Lot 19 - Section 6
Lot 22
Lot 23
Lot 26
Lot 30
Lot 32 - North
Lot 32 - South
Lot 33
Lot 34
Lot 36
Lot 38
Lot 40
Lot 41
Lot 42
Page 27 of 53
Initial Term - 3 years
Fixed Monthly Charge
Option Year 1 Fixed
Monthly Charge
Option Year 2Fixed
Monthly Charge
Lot 43
Lot 44
Lot 45
Lot 46
Lot 52
Lot 53
Lot 54
Lot 55
Lot 59
Lot 62
Lot 68
Lot 70
Lot71
Lot 72
Lot 76
Lot 82
MARLINS BALLPARK FACILITIES
Home Plate Garage
First Base Garage
Third Base Garage
Center Field Garage
East Lot 1
East Lot 2
East Lot 3
West Lot 1
West Lot 2
West Lot 3
West Lot 5
Page 28 of 53
8.0 PROPOSAL FORMAT
IT IS THE RESPONSIBILITY OF THE PROPOSER TO ENSURE THAT THE PROPOSAL BEING SUBMITTED IS TIMELY,
COMPLETE, INCLUSIVE OF ADDRESSING ALL OF THE REQUIREMENTS AND EVALUATION CRITERIA HEREIN.
PLEASE READ THE ENTIRE SOLICITATION BEFORE SUBMITTING A PROPOSAL.
8.1 INSTRUCTIONS TO PROPOSERS:
Proposers should carefully follow the format and instructions outlined throughout this section, observing format requirements
where indicated. All materials are to be submitted on 8 1/2" X 11" papers, one (1) original, five (5) bound copies, and one (1)
complete electronic copy on USB Flash Drive in PDF format of the completed and executed submission with the Company Name
Solicitation No.& Title, must be delivered to the administrative office of the MPA, 40 Northwest Third Street, Suite #1103, Miami,
Florida 33128.
Please be concise in all responses. If any category is not applicable, so expressly state. Proposals which do not include the required
documents may be deemed NON -RESPONSIVE and may not be considered for evaluation.
8.2 PROPOSAL FORMAT
1. Cover Page
The Cover Page Form shall be submitted as part of the Solicitation. This Form must be completely and neatly filled in.
The Cover Page Form shall include the company name, identify the person authorized by law to render the Services (as
registered with the State of Florida Division of Corporations) and title. In addition, the Proposer shall include the mailing
address, telephone number, and e-mail address. The Proposer shall designate one duly authorized representative to receive
all notices and be contacted by MPA, as may be needed, in reference to this Solicitation.
2. Table of Contents
The Table of Contents should outline in sequential order the major areas of the submittal, including enclosures. All pages
must be consecutively numbered and -correspond to the Table of Contents.
3. Business Structure
Corporations, Joint Ventures, or Partnerships - Submit copy of State of Florida Department of State records indicating when
corporation organized, corporation number, and date and status of most recent annual report. Provide copies of current City
/ County / State Occupational License(s) where applicable Proposers submitting applications as joint ventures shall submit a
copy of their joint venture agreement. Failure to submit a Proposal as joint venture may cause it to be deemed non -responsive.
Give the location of the office which will handle the City's account and the number of professional staff personnel at the office.
Its most recent certified business financial statements as of a date not earlier than the end of the Proposer's preceding official
tax accounting period, together with a statement in writing, signed by a duly authorized representative, stating that the present
financial condition is materially the same as that shown on the balance sheet and income statement submitted, or with an
explanation for material change in the financial condition. A copy of the most recent business income tax return will be
accepted if certified financial statements are unavailable.
4. Minimum Requirements of the Proposer
Indicate the Proposer's experience in providing the proposed Services. Licenses and any other pertinent information should
be submitted and should meet the minimum requirements in accordance with Section 5.0. Failure to establish the Minimum
Requirement shall be grounds for the MPA to establish that Proposer in non -responsive.
5. Proposer's Experience and Past Performance
a) Provide a legible copy of Proposer's current licenses.
Page 29 of 53
b) State the years the Proposer has been providing PORTER SERVICES. Describe the Proposer's qualifications, addressing
Proposer's ability to manage and provide the Services requested in this RFP.
c) Describe the Proposer's general history and experience providing PORTER SERVICES.
6. Proposers Information
a) Provide Proposer's plans to remediate performance deficiencies as it relates to the Services in this RFP.
b) State Proposer's policy and procedures utilized for recruiting personnel, including conducting background investigations,
verification of criminal and civil background checks, etc.
c) Provide information concerning any prior litigation, either civil or criminal involving a governmental agency, or which may
affect the performance of the Services to be rendered herein, in which the Proposer or any of the Proposer's employees is or
have been involved within the last five years.
e) Proposer shall provide a statement that the Proposer is not in arrears of any payments owed to the City and is in fact
current by the due date of Proposals. It shall be noted that those firms not fully current in monies owed to the City may be
found non -responsive and may not be considered.
f) Provide the three most recent financial statements as of a date not earlier than the end of the Proposer's preceding official
tax accounting period, together with a statement in wilting, signed by a duly authorized representative, stating that the present
financial condition is materially the same as that shown on the balance sheet and income statement submitted, or with an
explanation for a material change in the financial condition. If certified financial statements are not available, provide previous
three years of Proposer's federal tax returns.
7. Key Employees' Experience
a) Provide an organizational chart showing all individuals, including their titles, to be assigned to this project.
b). Identify the staff person who will service as the key contact or liaison to the MPA on the Agreement. Enclose resume, job
description, and a description of relevant experience for the key contact person.
c) Identify the person in charge (Project Manager) at each facility/location that the Proposer intends to use to provide the
Services for this RFP. Enclose resume, job description, and a description of relevant experience for the Project Manager.
8. Operational Plan
Provide Proposer's approach to providing the Services. Description should include:
a) Responsibilities of management and staff that will perform the work;
b) Policies and procedures that will be utilized to ensure safety and prompt service;
c) Plan detailing how Proposer will provide services;
d) Standards for providing excellent customer service;
e) Overall approach in meeting the objectives described in the Scope of Services;
9. References
Proposermust provide at least three (3) references of business clients and/or governmental agencies to which it has provided
similar Services. If available, such references should be representatives of Florida Public Agencies to which the Proposer is
currently providing, or has provided, Services within the last three (3) years.
10. Additional Information
Provide any additional information regarding the firms' capability to similar projects.
Page 30 of 53
9.0 REFERENCES
Reference (1
Company:
Address:
Phone number:
Point of Contact:
Email Address:
Services Provided:
Dates Services Provided:
Reference (2
Company:
Address:
Phone number:
Point of Contact:
Email Address:
Services Provided:
Dates Services Provided:
Reference (3
Company:
Address:
Phone number:
Point of Contact:
Email Address:
Services Completed:
Dates Services Provided:
Page 31 of 53
10.0. RFP CHECKLISTS
This checklist is provided to help you conform to all form/document requirements stipulated in this RFP and attached herein.
Submitted
With Proposal
11.0 RFP Information Form
This form must be completed, signed, and returned with Proposal.
YES
12.0 Certificate of Authority, to be completed, signed and returned with Proposal.
Complete applicable form only.
12.0.1. Certificate of Authority (If Corporation)
12.0.2. Certificate of Authority (If Partnership)
12.0.3. Certificate of Authority (If Joint Venture)
12.0.4. Certificate of Authority (If Individual)
YES
13.0 Indemnification & Insurance Requirements
Acknowledgment of receipt of information on the insurance requirements for
This RFP (must be signed)
YES
14.0 Statement of No Bid/Response (if applicable)
YES
15.0 Debarment and Suspension Certificate (must be signed)
YES
16.0 Proposer's Qualification Statement (must be signed)
YES
17.0 Veteran Business Enterprise Opportunity Act
(must be signed)
YES
18.0 Current MIWBE Certification Status
YES
19.0 Non -Collusion Certification (must be signed)
YES
20.0 No Conflict of Interest Certification (must be signed)
YES
21.0 Living Wage Certification
YES
22.0 Acknowledgement of receipt of each Addendum issued by MPA, if applicable
YES
Page 32 of 53
11.0. RFP INFORMATION FORM
I certify that any and all information contained in this RFP is true; and I further certify that this RFP is made without prior
understanding, agreement, or connections with any corporation, firm or person submitting an RFP for the same materials,
supplies, equipment, or Services and is in all respects fair and without Collusion or fraud.
I certify that there are no record of judgments, bankruptcy, pending lawsuits against the City, or pending civil or criminal
actions involving moral turpitude such as theft, fraud, embezzlement, conversion, civil theft or the like or that our company
has been placed on the debarred vendors list under Section 287.133, Florida Statutes (2018) or been otherwise debarred or
suspended by any public agency and that we have not filed for bankruptcy within the last five (5) years. I also certify that there
are no conflicts of interests that have not been waived.
I certify that neither Proposer nor any principal, officer, owner, or stockholder are in arrears or in default of any debtor contract
involving the City, (as a party to a contract, or otherwise); nor have we failed to perform faithfully on any previous contract
with the City.
I agree to abide by all terms and conditions of the RFP and certify that.l am authorized to sign for the Proposer firm.
I acknowledge that Miami Parking Authority shall have the sole right to reject any or all Submittals submitted in response to
this RFP; to cancel this solicitation; to request supplemental information pertaining to submitted Submittals; and to Award an
agreement to any party (or to Award no agreement at all) solely in its best interest in its sole discretion.
Firm's Name:
Principal Business Address:
Telephone: Fax:
E-mail address:
Name:
Title:
Authorized Signature:
Page 33 of 53
12.0.1 CERTIFICATE OF AUTHORITY
(IF CORPORATION)
STATE OF )
) SS:
COUNTY OF
I HEREBY CERTIFY that a meeting of the Board of Directors of the
a corporation existing under the laws of the State of , held on , 20 , the
following resolution was duly passed and adopted:
"RESOLVED, that, as President of the Corporation, be and is hereby authorized to execute the Proposal dated,
, 20 , to The Miami Parking Authority and this corporation and that their execution thereof,
attested by the Secretary of the Corporation, and with the Corporate Seal affixed, shall be the official act and deed of this
Corporation."
I further certify that said resolution is now in full force and effect.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the corporation this , day of
20
Secretary:
(SEAL)
FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY YOUR RESPONSE
Page 34 of 53
12.0.2 CERTIFICATE OF AUTHORITY
(IF PARTNERSHIP)
STATE OF
SS:
COUNTY OF )
I HEREBY CERTIFY that.a meeting of the Partners of the
organized and existing under the laws of the State of , held on , 20
, the following resolution was duly passed and adopted:
"RESOLVED, that,
, as of the Partnership, be and is hereby
authorized to execute the Proposal dated, 20 , to The Miami Parking Authority and this
partnership and that their execution thereof, attested by the shall be the official
act and deed of this Partnership."
I further certify that said resolution is now in full force and effect.
IN WITNESS WHEREOF, I have hereunto set my hand this day of , 20
Secretary:
(SEAL)
FAILURE TO COMPLETE, SIGN AND RETURN THIS.FORM MAY DISQUALIFY YOUR RESPONSE
Page 35 of 53
12.0.3 ..: CERTIFICATE OF AUTHORITY
STATE OF
COUNTY OF
SS:
(IF JOINT VENTURE)
I HEREBY CERTIFY that a meeting of the Principals of the
organized and existing under the laws of the State of held on
, 20 , the'following resolution was duly passed and adopted:
"RESOLVED, that, as : of the Joint Venture be and is
hereby authorized to execute the Proposal dated, 20 -, to The Miami Parking:Authority official act
and deed of this Joint Venture."
I further certify that said resolution is now in full force and effect.
IN WITNESS WHEREOF, I have hereunto set -my hand this day of
20
Secretary::
(SEAL)
FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY YOUR RESPONSE
= Page 36`of 63
12.0.4 CERTIFICATE OF AUTHORITY
(IF INDIVIDUAL)
STATE OF )
) SS:
COUNTY OF
I HEREBY CERTIFY that as an individual,
(Name of Individual)
and as a d/b/a (doing business as)
(if applicable)
exist under the laws of the State of Florida.
"RESOLVED, that, as an individual and/or d/b/a (if applicable), be and is hereby authorized to execute the Proposal dated,
20 , to The Miami Parking Authority as an individual and/or d/b/a (if applicable) and that my
execution thereof, attested by a Notary Public of the State, shall be the official act and deed of this attestation."
I further certify that said resolution is now in full force and effect.
IN WITNESS WHEREOF, I have hereuntoset my hand and affixed the official seal of Notary Public this , day of
20 .
NOTARY PUBLIC:
Commission No.:
I personally know the individual/do not know the individual (Please Circle)
Driver's License #
(SEAL)
FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY YOUR RESPONSE
Page 37 of 53
13.0. INDEMNIFICATION AND INSURANCE
INDEMNIFICATION
The selected Proposer shall bear the risk of loss in connection with the provision of PORTER SERVICES.
Successful Proposer shall indemnify, defend, save and hold harmless the MPA, the City, and their respective officials, employees
and agents (collectively referred to as "Indemnitees") and each of them from and against all loss, cost, penalties, fines, damages,
judgments or decrees, actions, debts, claims, expenses (including attomey's fees) or liabilities (collectively referred to as
"Liabilities") by reason of any injury to or death of any person or damage to or destruction or loss of any property, Contractual or
business relations, proprietary or business interests arising out of, resulting from, or in connection with (i) the performance or non-
performance of the Services contemplated by the Agreement which is or is alleged to be directly or indirectly caused, in whole or
in part, by any act, omission, default or negligence (whether active or passive) of Successful Proposer or its employees, agents, or
subcontractors (collectively referred to as " Successful Propose'), regardless of whether it is, or is alleged to be, caused in whole
or part (whether joint, concurrent, or contributing) by any act, omission, default or negligence (whether active or passive) of the
Indemnitees, or any of them; or (ii) the failure of the Successful Proposer to conform to statutes, ordinances, resolutions, rules, or
other regulations or requirements of any governmental authority, local, federal or state, conditions or requirements; or currently
prevailing standards of care, normal protocols, and best practices in connection with the performance of the Agreement ; or (iii)
Successful Proposer further expressly agrees to indemnify and hold harmless the Indemnities, or any of them, from and against all
liabilities which may be asserted by an employee or former employee of Proposer, or any of its subcontractors, as provided above,
for which the Successful Proposer's liability to such employee or former employee would otherwise be limited to payments under
State Workers' Compensation or similar laws; or (iv) a breach or.a failure to comply with any terms and conditions of this Agreement,
as amended, by the Successful Proposer, including actions or omissions of Successful Proposer's agents, representatives and
assigns; or (v) any and all claims, and/or suits for labor and materials fumished by the Successful Proposer or utilized in the
performance of the Agreement or otherwise. The foregoing indemnity shall also include liability imposed by any doctrine of strict
liability; and the Successful Proposer shall hold harmless and indemnify the MPA and the City for any errors in the provision of
Services and for any fines which may result from the fault of the Successful Proposer
These indemnifications shall survive the term or cancellation of this Agreement. In the event that any action or proceeding is
brought against the City or MPAby reason of any such action, claim or demand, Successful Proposer shall, upon written
notice from MPA, or the City Attorney, resist and defend such action or proceeding by counsel satisfactory to MPA and the
City Attorney.
The Successful Proposer shall furnish to MPA c/o Procurement Department, 40 NW 3rd Street, Suite #1103 Miami, Florida
33128, Certificate(s) of Insurance prior to Agreement execution which indicate that insurance coverage has been obtained
which meets the requirements as outlined below:
INSURANCE LEVELS/REQUIREMENTS — PORTER SERVICES
Commercial General Liability
A. Limits of Liability
Bodily Injury and Property Damage Liability
Each Occurrence $1,000,000
General Aggregate Limit $2,000,000
Products/Completed Operations $1,000,000
Personal and Advertising Injury $1,000,000
B. Endorsements Required
City of Miami listed as an additional insured
DOSP dba Miami Parking Authority listed as additional Insured
Contingent and Contractual Liability
Primary Insurance Clause Endorsement
Premises and Operations Liability
Page 38 of 53
Business Automobile Liability
A. Limits of Liability
Bodily Injury and Property Damage Liability
Combined Single Limit
Owned/Scheduled Autos
Including Hired, Borrowed or Non -Owned Autos
Any One Accident
$1,000,000
B. Endorsements Required
City of Miami included as an Additional Insured
DOSP dba Miami Parking Authority listed as an additional insured
C. Worker's Compensation
Limits of Liability
Statutory -State of Florida
Waiver of subrogation
D. Employer's Liability
Limits of Liability
$100,000 for bodily injury caused by an accident, each accident.
$100,000 for bodily injury caused by disease, each employee
$500,000 for bodily injury caused by disease, policy limit
The above policies shall provide the City of Miami with written notice of cancellation or material change from the
insurer in accordance to policy provisions.
Companies authorized to do business in the State of Florida with the following qualifications, shall issue all
insurance Policies required above.
All insurance policies required above shall be issued bycompanies authorized to do business under the laws of the
State of Florida, with the following qualifications:
The company must be rated no less than "A-" as to management, and no Tess than Class "V" as to financial
strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New
Jersey, or its equivalent. All policies and/or certificates of insurance are subject to review and verification
by the City of Miami's Risk Management prior to insurance approval.
Companies not meeting the above rating requirements shall submit proof of Reinsurance from qualifying
insurers having or exceeding the required rating criteria.
Certificates of insurance will indicate no modification or change in insurance without (30) days in advance notice to
the certificate holder.
The insurance coverage required shall include those classifications, as listed in standard liability insurance manuals, which
most nearly reflect the operations of the Successful Proposer.
The MPA and the City is required to be named as additional insured. BINDERS ARE UNACCEPTABLE.
NOTE: MPA RFP NUMBER AND/OR TITLE OF RFP MUST APPEAR ON EACH CERTIFICATE.
Compliance with the foregoing requirements shall not relieve the Successful Proposer of his liability and obligation under
this section or under any other section of this Agreement.
The Successful Proposer shall be responsible for assuring that the insurance certificates required in conjunction with this
Section remain in force for the duration of the Contractual period; including any and all option terms that may be granted to
the Successful Proposer.
Page 39 of 53
If insurance certificates are scheduled to expire during the Contractual period, the Successful Proposer(s) shall be
responsible for submitting new or renewed insurance certificates to the MPA at a minimumof ten (10) calendar days in
advance of such expiration.
In the event that expired certificates are not replaced with new or renewed certificates which cover theContractual
period, the MPA shall:
A) Suspend the Agreement until such time as the new or renewed certificates are received by the MPA in the manner
prescribed in the RFP.
B) The MPA may, at its sole discretion, terminate the Agreement for cause and seek re -procurement damages from
the Successful Proposer in conjunction with the violation of the terms and conditions of the Contract.
The undersigned Proposer acknowledges that they have read the above information and agrees to comply with all the above
MPA requirements.
Proposer: Signature:
(Company name)
Date: Print Name:
FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY YOUR RESPONSE
Page 40 of 53
14.0 STATEMENT OF NO BID/RESPONSE
NOTE: If you do not intend to submit a Proposal on this commodity or service, please return this form in the Bid envelope
on or before Bid opening. Failure to respond either by submitting a bid or this completed form will be cause for
removal from the vendor/Bidder's list.
Miami Parking Authority
Procurement Office
40 NW 3rd Street, Suite #1103
Miami, FL 33128
We, the undersigned, have declined to submit a Bid on your
Bid No. RFP 19-23 PORTER SERVICES for the following reasons:
Specifications too "tight", i.e., geared toward one brand or manufacturer only (explain below).
Insufficient time to respond to the Request for Proposal.
We do not offer this product or service.
Our schedule would not permit us to perform.
We are unable to meet Specifications.
We are unable to meet bond requirements.
Specifications are unclear (explain below).
We are unable to meet insurance requirements.
Remove us from your Bidders' list for this commodity or service.
Other (specify below).
Remarks:
We understand that if this statement is not completed and returned, our company may be deleted from the Miami Parking
Authority Bidders' list for this commodity or service.
Company Name:
Signature:
Title:
Telephone:
Date:
Page 41 of 53
15.0. DEBARMENT AND SUSPENSION
(a) Authority and requirement to debar and suspend:
After reasonable notice to an actual or prospective Contractual party, and after reasonable opportunity to such 'party
to be heard, the Chief Executive Officer, after consultation with the Chief Procurement Officer, and the City Attorney,
shall have the authority to debar a Contractual party for the causes listed below from consideration for Award of MPA
contracts. The debarment shall be for a period of not fewer than three (3) years. The Chief Executive Officer shall
also have the authority to suspend a contractor from consideration for Award of MPA contracts if there is probable
cause for debarment. Pending the debarment determination, the authority to debar and suspend contractors shall be
exercised in accordance with regulations which shall be issued by the Chief Procurement Officer after approval by the
Chief Executive Officer, the City Attorney, and the Board.
(b) Causes for debarment or suspension include the following:
.1. Conviction for commission of a criminal offense incident to obtaining or attempting to obtain a public or private
agreement or subcontract, or incident to the performance of such agreement or subcontract;
2. Conviction under state or federal statutes of embezzlement, theft, forgery, bribery, falsification or destruction
of records, receiving stolen property,or any other offense indicating a lack of business integrity or business
honesty;
3. Conviction under state or federal antitrust statutes arising out of the submission of bids or Responses;
4. Violation of agreement provisions, which is regarded by the Chief Procurement Officer to be indicative of non -
responsibility. Such violation may include failure without good cause to perform in accordance with the terms
and conditions of an agreement or to perform within the time limits provided in a contract, provided that failure
to perform caused by acts beyond the control of a party shall not be considered a basis for debarment or
suspension;
5. Debarment or suspension of the Contractual party by any federal, state or other governmental entity;
6. False certification pursuant to paragraph (c) below; or
7. Any other cause judged by the Chief Executive Officer to be so serious and compelling as to affect the
responsibility of the Contractual party performing MPA contracts.
(c) Certification:
All contracts for goods and services, sales, and leases by the MPA shall contain a certification that neither the
Contractual party nor any of its principal owners or personnel have been convicted of any of the violations set forth
above or debarred or suspended as set forth in paragraph (b) (5).
The undersigned hereby certifies that neither the Contractual party nor any of its principal owners or personnel have
been convicted of any of the violations set forth above or debarred or suspended as set forth in paragraph (b) (5).
Company name:
Signature:
Date:
FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY YOUR RESPONSE
Page 42 of 53
16.0 PROPOSER'S QUALIFICATION STATEMENT
INSTRUCTIONS:
This questionnaire is to be included with your Response. Do not leave any questions unanswered. When the question
does not apply, write the word(s) "None", or "Not Applicable", as appropriate. Please print.
COMPANY NAME:
COMPANY OFFICERS:
President
Vice President
Secretary
Treasurer
COMPANY OWNERSHIP:
% of ownership
% of ownership
% of ownership
% of ownership
LICENSES:
1 County or Municipal Business Tax Receipt No. (attach copy with Bid)
2. Business Tax Receipt
3. Business Tax Receipt Expiration Date:
4. Metro -Dade County Certificate of Competency No. (attached copy if requested in Bid or RFP)
5. Social Security or Federal I.D. No.
Page 43 of 53
17.0 Veteran Business Enterprise Opportunity Act
Respondent certifies that (s)he has read and understood the provisions of the Veteran Business Enterprise Opportunity Act
(Section 18-110 of the City Code).
Respondent will complete and submit the following questions as part of the RFQ.
A. Is the firm a Certified Veteran Business Enterprise?
Yes No
B. In the event your answer to Question "A" is yes, please attach certification documentation below.
FIRM/RESPONDENT'S NAME:
SIGNATURE/TITLE:
DATE:
FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY RESPONSE
Page 44 of 53
18.0 CURRENT M/WBE CERTIFICATION (Attach proof of certification if applicable)
INFORMATION SHEET
MINORITY/WOMEN CLASSIFICATION AND PARTICIPATION
1. Indicate MINORITY/WOMEN CLASSIFICATION OF BUSINESS ENTERPRISE (Bidder):
( ) Black ( ) Hispanic
( ) Women ( ) Other (Non -Minority)
2. Detail MINORITY/WOMEN PARTICIPATION within your firm, or as it may apply to this bid, if awarded:
A. JOINT VENTURE: Provide information regarding Minority/Women firm
participating as such, and the extent of participation.
Firm Name/Address
Gender/Ethnicity % of Bid
B. SUBCONTRACTORS: Provide information regarding Minority/Women firms which will be subcontractors for this Bid,
and their extent of the work.
Firm Name/Address
Gender/Ethnicity % of Bid
C. SUPPLIER: Provide detail regarding Minority/Women firms that will supply you with goods or services, and the
extent.
Firm Name/Address Gender/Ethnicity % of Bid
Page 45 of 53
19.0 CERTIFICATION OF NON -COLLUSION
Statement:
Please quote on this form, ifapplicable, net prices for the item(s) listed. Return signed original and retain a copy
for your files. Prices should include all costs, including transportation to destination. The MPA reserves the right to
accept or rgect all or any part of this submission. Prices should be firm for a minimum of 180 days following the
time set for closing of the submissions. In the event of error(s) in extension of totals, the unit prices shall govem
in determining the quoted prices.
We (I) certify that we have read your solicitation, completed the necessary documents, and propose to
furnish/deliver, FOB DESTINATION, when applicable, the items or services specified herein.
The undersigned hereby certifies that neither the contractual party nor any of its principal owners or personnel
have been convicted of any of the violations, debarred or suspended as set in section 18-107 or Ordinance
No. 12271.
All exceptions to this submission have been documented in the section below.
EXCEPTIONS:
We (I) certify that any and all information contained in this submission is true and we (I) further certify that it is made without
prior understanding, agreement or connection with any corporation, firm, or person submitting a proposal for the same
materials, supplies, equipment or services and is in all respects fair and without collusion or fraud. We (I) agree to abide
by all terms and conditions of this solicitation and certify that I am authorized to sign this offer on behalf of the submitter.
Please print the following and sign your name.
Company Name:
Signature:
Position/Title:
Telephone:
E-Mail:
Date:
Page 46 of 53
20.0 NO CONFLICT OF INTEREST CERTIFICATION
Submitted this day of , 2019.
The undersigned, as Proposer/Respondent, declares that the only persons interested in this RFP are named herein; that no
other person has any interest in this RFP or in the Agreement to which this RFP pertains; that this response is made without
connection or arrangement with any other person; and that this response is in every respect fair and made in good faith,
without collusion or fraud.
The Proposer/Respondent agrees if this response/submission is accepted, to execute an appropriate MPA document for the
purpose of establishing a formal contractual relationship between the Proposer/Respondent and the MPA, for the performance
of all requirements to which the Response/submission pertains.
The Proposer/Respondent states that this response is based upon the documents identified by the following number: Bid/RFP
No. 19-06.
The full names and residences of persons and firms interested in the foregoing bid/proposal, as principals, are as follows:
Name
Street Address
City
State
Zip
The Proposer/Respondent further certifies that this response/submission complies with Chapter 2 of the Code, that, to the
best of its knowledge and belief, no Commissioner, Mayor, or other officer or employee of the MPA has an interest directly or
indirectly in the profits or emoluments of the Agreement, job, work or service to which the response/submission pertains.
SIGNATURE
PRINTED NAME
TITLE
Company Name
Page 47 of 53
21.0 LIVING WAGE CERTIFICATION
Pursuant to Section 18-557(c) of the City of Miami Code, as amended, entitled Certification required before payment, any and
all service contracts subject to this article shall be void, and no funds may be released, unless prior to entering into any such
contract with the City and or MPA, the service contractor certifies to pay each of its covered employees no less than the living
wage described in section 18-557(a). A copy of this certificate must be made available to the public upon request. The
certificate at a minimum must include the following:
1. Name address, and phone number of the covered employer, alocal contact person, and the specific project for
which the covered services contract is sought:
Project:
Name of Contractor:
Contact person:
Address:
Phone number:
2. The amount of the covered services contract, a brief description of the project or service provided under the contract.
Amount of contract: $
Description of service or project:
3. A statement of the wage level for all employees;
4. A commitment to pay all covered employees the living wage as defined by section 18-557(a)
Effective January 1, 2017 service contractors shall be required to pay all its employees who provide services for covered
service contracts the hourly living wage as stated below
• $15.00 per hour without health benefits
• $13.19 per hour with health benefits
I further understand and agree and acknowledge that failure to comply with the Living Wage Ordinance requirements shall
constitute a material breach of the contract by which the MPA may immediately terminate same.
I declare under penalty of perjury under the laws of the State of Florida that the foregoing is true and correct, and that I am
authorized to bind this entity Contractually.
Executed this day of , in the year , in
City State
Signature Mailing Address
Name of Signatory (please print) Title
For more information on the Living Wage or a copy of the Ordinance , refer to the City of Miami Procurement Department
website: htto://www.miamigov.com/Procurement/pages/Policies/default.asp
Page 48 of 53
22.0
ACKNOWLEDGEMENT OF RECEIPT OFADDENDUM ISSUED BY MPA
RFP 19-23 PORTER SERVICES
NAME OF FIRM:
CONTACT PERSON:
ADDRESS:
TELEPHONE NUMBER:
FAX NUMBER:
E-MAIL:
LIST EACH ADDENDUM # RECEIVED:
SIGNATURE/TITLE:
Page 49 of 53
FACILITY
Allapattah Parking Plaza Garage (Garage 9)
EXHIBIT A
Miami Parking Authority
RFP 19-23 PORTER SERVICES
2090 NW 21 Terrace, Miami FL, 33142
Lot 1
US 1, SW 27 Ave, Miami FL, 33133
Lot 6
3500 Main Highway Coconut Grove 33133 (Playhouse Lot)
Lot 7
6116 NW 7th Ave., Miami FL, 33127
Lot 11
NW 3 Ave & NW 3 Ct, bet NW 1-2 St., Miami FL
Lot 12
NW 3 Ave & NW 3 Ct. bet NW 2-3 St., Miami FL
Lot 13
NW 3 Ave & NW 3 Ct. bet NW 3-4 St., Miami FL
Lot 14
NW 3 Ave. bet. Flagler St. & SW 1 St., Miami FL, 33130
Lot 15
Under 1-95, SW 2 Ave. & River Dr. bet. SW 1-2 St., Miami, 33130
Lot 17
Under 1-95, SW River Drive, SW 3 St., Miami FL, 33130
Lot 18
1320 NW 12 St., Miami FL, 33125
Lot 19 — Section 1
Biscayne Blvd bet NE 4-5 St, Miami FL
Lot 19 — Section 2
Biscayne Blvd bet NE 3-4 St, Miami FL
Lot 19 — Section 3
Biscayne Blvd bet NE 2-3 St, Miami FL
Lot 19 — Section 4
Biscayne Blvd bet NE 1-2 St, Miami FL
Lot 19 — Section 5
Biscayne Blvd bet NE 1 & E. Flagler St, Miami FL
Lot 19 — Section 6
Biscayne Blvd bet SE 1 & E. Flagler St, Miami FL
Lot 22
Under Rickenbacker Flyover/26th Road bet 1-95 NB & S. Miami Ave
Lot 23
Under Rickenbacker Flyover/26 Road, Brickell Ave & S. Miami Ave
Page 50 of 53
Lot 26
1355 NW 12 St., Miami FL, 33125
Lot 30
SW 3 Ave & Coral Way, Miami
Lot 32
Flagler St. between River Dr. &_NW 2"d Avenue
Lot 33
100 SW 2ND Ave Miami FL, 33130
Lot 34
Under Metrorail, SW 1 Ave. bet. 2-3 St., Miami FL, 33130
Lot 36
Under 1-95, SW 2 St. & SW 1 Ct. (S. Side), Miami FL, 33130
Lot 38
Under 1-95, SW 1 Ave. bet. SW 2-3 St., Miami FL, 33131
Lot 40'
NW 17-18 Ave. bet NW 35-36 St., Miami FL
Lot 41
130 NE 2nd Street, Miami FL
Lot 42_.
SW 1 Ave bet SE 3-4 St, Miami FL
Lot 43
56 SW 1 Street, Miami FL
Lot 44
SW 16 Ave and SE 17 Ave bet SW 6 St & SE 7th Street
Lot 45
SW 17 Ave bet SW 3 — 4 St, Miami FL
Lot 46
SW 17 Ave bet SW 2-3 St, Miami FL
Lot 52
Under 1-95, NE 1 Ct. bet. NE,36-37th St., Miami FL
Lot 53
Under 1-95; NE 1 Ct. bet NE 36-37th St., Miami FL
Lot 54
Under 1-95, NE 2nd Ave. bet. 37-38th St.
Lot 55
Under 1-95; NE 1 & 2 Av. Bet. NE 36-37 St., Miami, FI 33137
Lot 59
NW 2 Ave. & 1 Ct. bet. NW 7-8 St., Miami, FL 33136 (ARENA)
Lot 62
3349 Pan American Drive, Coconut Grove
Lot 68
Watson Island, South Side Lot, 1050 MacArthur Causeway, 33132
(Muse)
Lot 70
Watson Island Boat Ramp, 1050 McArthur Causeway, Miami, FL
33132
Lot 71
2710 S. Bay shore Dr., Coconut Grove, FL 33133/ Boat Ramp
Lot 72
2600 S Bayshore Drive, Coconut Grove FI
Lot 76
Under 1-395, N Miami Ave & NE 1 Ave bet NE 11-12 St, Miami'
Lot 82
901 SW 15 Ave (Tower Theatre. Lot)
Page 51 of 53
MARLINS FACILITIES
Home Plate Garage
1502 NW 7th Street Miami FL 33125
Third Base Garage
1402 NW 7th Street Miami FL 33125
First Base Garage
1502 NW 3rd Street Miami FL 33125
Center Field Garage
1402 NW 3rd Street Miami FL 33125
East 1 Lot
6th Street NW 14 Ave
East 2 Lot
5th Street NW 14 Ave.
East 3 Lot
4th Street NW 14 Ave.
West 1 Lot
6th Street NW 16 Ave.
West 2 Lot
5th Street NW 16 Ave.
West 3 Lot
4th Street NW 16 Ave.
West 5 Lot
3rd Street NW 17 Ave.
Page 52 of 53
Addendum #: 1
Request for Proposals: 19-23 Porter Services
Date: October 10, 2019
To All Potential Bidders: This addendum is issued to modify the previously issued bid documents
and/or is given for informational purposes and is hereby made a part of the bid documents. Please
attach this addendum to the documents in your possession.
1. Regatta Park is not listed on the Porter RFP. Is it included? If so, what is the scope of
work, frequencies, etc.?
ANSWER: No.
2. What is the scope of work for Marlins Park Garages? Frequencies?
ANSWER: As stated on Pages 22 and 23 of the RFP under Section 4.3 Scope of Work
(SOW) — "Services":
A. PORTER SERVICES
Contractor shall complete the following:
• High-speed sweep of all parking garages and surface parking lots
• All game -day or event related debris shall be picked up
• Glass items shall be removed manually to avoid shattering glass on the floor
• Remove debris from all stairwells, elevator lobbies, and polish elevator doors as applicable per location
• Remove trash from all bins in the garage and lots
• Dispose of all collected debris and trash at an off -site location
• Liners must be furnished by the Contractor
• Empty trash cans
• Clean the entire lot including but not limited to:
• Parking Spaces
• Driveways
• Landscaping Areas
• Outside perimeters of the parking lot
Note: Power equipment such as blowers or sweepers.etc, must be -used. •
A. RESTROOM CLEAN UP.
• Empty trash cans : • Clean and sanitize toilets, urinals, sinks, partitions, walls etc.
• : Sweep, mop and sanitizefloors and walls
• Re -load toilet paper and soap dispensers
• Clean doors and frames
• Remove spider webs and gums
• Clean water fountains
• Wash trash cans (once a week)_
Additionally, the following item is hereby being 'added to the Scope of Work at the Marlins
Ballpark Parking garages:
• Cleaning of the -elevator door tracks.
The frequency for performance of: the Scope of Services at the Marlins Ballpark Parking
,sites will be after each of the 81. home games plus after approximately ten (10). special
events.
Is the cleaning after 81 Marlins home games included in this bid? If so, approximately
how many other events are held at stadium per year? And at the Marlins garages, are
there dumpsters available to place collected debris?
ANSWER: . Yes, the Scope of Work includes cleaning after each of the 81 Marlins home
games,:' plus approximately ten (10): special events per year. No, dumpsters are not
available.
What is the frequency for Marlins Park Surface Lots?
ANSWER: Ninety-one (91) times per year.
Is the cleanup of the seaweed on the boat ramps at Watson Island and Dinner Key Marina
.part of the "porter" scope of work?
ANSWER: Yes.
6. Is there functioning drainagein Garage #9?
ANSWER: Yes.
7. Will_MPA provide dumpster for all debris collected throughout the contracted sites? If so,
where will those dumpsters be.located?.
ANSWER: No.
8: Page 22 sec 4.3 A states high speed sweep of all parking garages and surface lots. Does.
this mean contractor must use a vacuum truck mounted street sweeper? If so,how many
days per week does the contractor need to. use of the vacuum truck mounted street
sweeper?
ANSWER: Yes, twice per month for MPA garages and:surface lots; and 91 times per.
year at the Marlins Ballpark Parking Garages. -
Will MPA provide a.parkingarea for the vendor? If so, is it secured or monitored by
security?
ANSWER:' Parking will be, available. by the Security Guard during the daytime:
:10. Will MPA allow contractor to increase bill rate if the City increases the Living Wage pay
rate?
ANSWER: : Yes, on a demonstrated, as needed, and negotiated basis.
11. Miami Dade County requires contractors to have a Miami -Dade County Hauler Permit if
theyare transporting collected debris. The. County :imposes a 2% disposal fee of the
related revenue. Will MPA reimburse the contractor the 2% fee?
ANSWER: No.
• 12. . Is it the intent of MPA to award: both the groundsmaintenance and porter service contract
to one bidder?
ANSWER: Not necessarily. The Evaluation Committee will consider all proposals and
optionsthat are in the best interest of the MPA. .
13. If we are bidding on both Grounds Maintenance and Porter Services RFPs; will MPA
accept 2 pricing options? Option. 1 stand-alone bid price; Option.2,a discounted bid price
if MPA awards both contracts to the same bidder.
ANSWER:: The Evaluation Committee' will consider all proposals: and options that are.
in the best interest of the MPA.
Addendum #: 2
Request for Proposals: 19-23 Porter Services
Date:
October 22, 2019
To All Potential Bidders: This addendum is issued to modify the previously issued bid documents
and/or is given for informational purposes and is hereby made a part of the bid documents. Please
attach this addendum to the documents in your possession.
1. The attached REVISED PRICE SCHEDULE reflects the addition of Lot 28, the addition of
Lot 29 (perimeter only), the deletion of Lot 32 — North, and the deletion of Lot 76. This
document will replace the 7.0 PRICE SCHEDULE issued with the RFP.
7.0 REVISED PRICE SCHEDULE
PORTER SERVICES
Initial Term - 3 years
Fixed Monthly Charge
Option Year 1
Fixed Monthly Charge
Option Year 2
Fixed Monthly Charge
PARKING GARAGE
Allapattah Parking Plaza - G9
PARKING LOTS
Lot 1
Lot 6
Lot 7
Lot 11
Lot 12
Lot 13
Lot 14
Lot 15
Lot 17
Lot 18
Lot 19 - Section 1
Lot 19 - Section 2
Lot 19 - Section 3
Lot 19 - Section 4
Lot 19 - Section 5
Lot 19 - Section 6
Lot 22
Lot 23
Lot 26
Lot 28
Lot 29 (perimeter only)
Lot 30
Lot 32 - South
Lot 33
Lot 34
Lot 36
Lot 38
Lot 40
Lot 41
Lot 42
Initial Term - 3 years
Fixed Monthly Charge
Option Year 1Fixed
. Monthly Charge
Option Year 2Fixed
Monthly Charge
Lot 43
Lot 44
Lot 45
Lot 46
Lot 52
Lot 53
Lot 54
Lot 55
Lot 59
Lot 62
Lot 68
Lot 70
Lot 71
Lot 72
Lot 82
MARLINS BALLPARK FACILITIES
Home Plate Garage
.
First Base Garage
Third Base Garage
Center Field Garage
East Lot 1
East Lot 2
East Lot 3
West Lot.1
West Lot 2
West Lot 3
West Lot 5
40 NW 3rd Street
Suite 1103
Miami, Florida 33128
Phone (305) 373-6789
Fax (305) 371-9451
www.miamiparking.com
TO: Honorable Chairperson and Members of the Off -Street Parking Board
FROM: Arthur Noriega V, Chief Executive Officer, Miami Parking Authority
SUBJECT: Porter Services, Selection, Negotiating, and Executing an Agreement foi
provision of services in accordance with RFP 19-23
DATE: December 11, 2019
On September 23, 2019, the Miami Parking Authority ("MPA") issued Request for Proposals 19-
23 Porter Services ("RFP"), requesting proposals for professional porter services at municipal
facilities including operated sports venues. In response to the RFP, the MPA received two (2)
proposals from the following firms:
• Fast Cleaning Solutions LLC
• SFM Services, Inc.
The submittals were thoroughly reviewed to ensure compliance with the RFP's minimum
requirements, including documentation demonstrating relevant experience, financial soundness
and organizational structure and capacity. One submittal was deemed non -responsive because it
failed to comply with the minimum mandatory requirements. That proposer was notified via email
and certified mail.
The responsive and responsible proposal from Fast Cleaning Solutions LLC ("Fast Cleaning")
included a fixed price schedule in the amount of $731,935.33 for the first year's term. MPA staff
respectfully requests the authority to negotiate a much lower annual fee with Fast Cleaning, and if
negotiations are successful, to execute a Professional Services Agreement with Fast Cleaning
Solutions LLC.
All other documents, including any agreements, amendments, renewals, extensions, and
modifications, subject to allocations, appropriations and budgetary approval having been
previously made, may be negotiated and executed by the CEO without the necessity of subsequent
MPA Board approval. Any such document shall be in accordance with the terms, conditions and
specifications contained in the RFP, and subject to legal review prior to execution by the parties.
ACC7RE1
CERTIFICATE OF LIABILITY INSURANCE •
DATE (11
01/281202
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If thB certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certaln policies may require an endorsement. A statement on this certificate does not confer rlghts to the
certificate holder in lieu of such endorsement(s).
PRODUCER
Univista LLC - dba Univista Insurance
5811 West Hagler St.
Miami, FL 33144
INSU
FAST CLEANING SOLUTIONS LLC
1264 W 38 PL
, HIALEAH FL 33012
COVERAGES CERTIFICATE NUMBER:
CONTACT • .'
„.,NAME: .
PHONE (305) 824.1000
Anetss: vpfelipe4univista.com
INSURER(SI AFFORDING COVERAGE
INSURER A : GRANADA INSURANCE CO
1 SURER B :
INSURER C:
INSURER D :
INSURER E :
INSURER F
TFAX
LAIC. No: (305) 825-4486
NAIC
REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES. OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE.BEEN REDUCED BY PAID CLAIMS.
'
1N5R
LTR
TYPE OF INSURANCE
AabrsTra FL
INSR WVD
POLICY NUMBER
poLicy ErF ,
IMMiDOPYYYY!)
POLICY EXP l
(MfaiDONYYY) ! , LIMITS
A
GENERAL
X
LIABIUTY
COMMERCLGENERALLIABILrrV
OCCUR
x
x
0185FL00063653-5
10113/2019
10/13/2020
• EACH OCCURRENCE ! S 1,000,000.00
11A1K6E-TUTItlifEb— , -
PREMIW (Ea a-coffer:eel_ ,! $ 100,000.60
.C.LAIMS-MADE IXI
i-
-MED EXP (Any OM Pertgif 1 S 5,000.00
, PERSONAL &AI)V!NJURY 1 S 1,000,000.00
GENERAL AGGREGATE .1 3 2,000,000.00
GENT.
AGGREGATE LIMIT APPLIES
PER:
I
I
1---
PRODUCTS • COMPK1P ADD i $ 2,000,000.00
PRO,
PO U Y JECT
- . -
AUTOMOBILE
L.
LIABILITY
ANY AUTO
ALL OWNED —
A1JTOS ,
HIRED AUTOS I____
SCHEDULED
AUTOS
NON -OWNED
AUTOS
(iOMBINED'SINGLE LIMIT i
(Ea accident) i S
BODILY INJURY IPer per0tan) ! $
BODILY INJURY (Per eccdeoli); $
PROPERTY OA.M4GE l $
Apar accident)
i $
UMBRELLA LIARLLA9 1 OCCUR
CESS UAB ( i CLAIMS -MADE
.
EACH OCCURRENCE 1EX'
"
AGGREGATE
ED 1 I RETENTIONS .
,
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
ANY PROPRIETOR/PARTNERJEXE
OFFICERIMEMBER EXcLuDEDT
f Mandatory In NH)
If yes, describe under
DESCRIPTION OF OPERATIONS
YIN
N i A
I WC STATU- I iOTH-!
—LTORK.LIMILS.1_1_,EB........._
1 E.L. EACH ACCIDENT ; $
.
.
E.L. DISEASE - EA EMPLOYE4 $
beta.*
EL0 E - P0LIY LINT 1 S. ' ..-
DESCRIPTION OP OPERATIONS f LOCATIONS / VEHICLES (Attath ACORD 101, Additional Remrhw Schedule, If more s ace le requlred}
JANITORIAL SERVICES
COMMERCIAL GENERAL LIABILITY POLICY IS ENDORSED NAMING THE CITY OF MIAMI. DOSP OBA MIAMI PARKING AUTHORITY AS AN
ADDITIONAL INSURED.
. ' .
IFICATE HOLDER
CANCELLATION'
CITY OF MIAMI
DOSP DBA MIAMI PARKING AUTHORITY
40 NW 3RD ST PH SUITE 1103
MIAMI FL 33128
SHOULD ANY OF
THE EXPIRATION
ACCORDANCE WITH
THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
DATE THEREOF, NOTICE WILL BE DELIVERED IN
THE POLICY PROVIsiONS.
AUTHOR1EED RE
MARIA OR
S
TATIVE
ACORD 25 (2010/05)
80-2010 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered mirks of ACORD