HomeMy WebLinkAboutR-76-0843C/rb
9/16/76
RESOLUTION NO.
76-843
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO EXECUTE AN AGREEMENT WITH MANAGEMENT
SCIENCE AMERICA INC. FOR IT TO RENDER
PROFESSIONAL SERVICES IN PROVIDING AND
INSTALLING ITS PAYROLL ACCOUNT SYSTEM AND
INTERFACING THE SAME WITH THE CITY'S
FINANCIAL MANAGEMENT SYSTEM AT A TOTAL
COST OF $28,000 FOR SUCH PROFESSIONAL
SERVICES WITH FUNDS THEREFOR ALLOCATED
FROM FEDERAL REVENUE SHARING FUNDS.
WHEREAS, the City has initiated a Financial
Management System and engaged professional consultants to
assist in the evaluation of computer equipment, the design
and implementation of the program management systems, and
the supervision of selecting and installing a payroll -
personnel system; and
WHEREAS, the City of Miami and the consultant have
evaluated several municipal payroll -personnel systems and
determined that those systems lack suitable documentation
for transfer to meet the City's needs; and
WHEREAS, the need to implement a payroll -personnel
system to meet the present and future needs of the City is
critical and it is essential that a well -documented
payroll -personnel system be obtained as soon as possible;
NOW, THEREFORE, BE IT RESO aOCUP.6I Cp .4TAIION
OF THE CITY OF MIAMI, FLORIDA: U
!TEM NO.
Section 1. The City Manager is hereby authorized
to execute an agreement with Management Science America
Inc. for it to render professional services in providing
and installing its Payroll Accounting System and inter-
facing the same with the City's Financial Management System
at a total cost of $28,000 for such professional services
with funds therefor allocated from Federal Revenue Sharing
Funds.
"SUPPO5TNE
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PASSED AND ADOPTED this 23rd day of September
MAURICE A FERRE
MAYOR
RALPH G. ONGIE
CITY CLERK
PREPARED AND APPROVED BY:
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ROBERT F. CLARK
Assistant City Attorney
APPROVED AS TO FORM AND CORRECTNESS:
anC/4*7,4-AJakra?5.--1
FRANK H. WESTON
Acting City Attorney
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pr'r
C17Y Or MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO
FROM
Joseph R. Grassie
City Manager
Ie
re.„
Jpip V Johnson, Acting Director
,Vparttlent of Management Services
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George E ,-- rptTnsky--
Fin nce Di t\ctor ,l
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Purchase of MSA Payroll Accounting System
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1. The consultants (Peat, Marwick and Mitchell), and the City staff have
completed on -site visits to Jacksonville and Tallahassee for the pur-
pose of obtaining a personnel/payroll system. The consultant also
completed a supplemental survey of payroll systems installed on
Burroughs equipment in 31 other cities. The Jacksonville system was
operating on a Burroughs 6700 but the documentation was not adequate.
A thorough study of the Tallahassee system with available documenta-
tion was conducted on a two -three week period by the City staff, which
determined that inadequate documentation of the system would require
additional documentation and implementation effort of approximately
200 man -days for those phases of the Tallahassee system which could be
used. In addition, 200 more man -days would be required to develop an
in-house payroll system which would meet the City's specifications.
2. Because of the pressing need to implement a payroll/personnel system,
the lack of in-house resources to devote to the development of such a
system and the demands for staff of the Financial Management System,
it is our opinion that the most cost-effective approach in both time
and money for the City would be the purchase of a well -documented
payroll/personnel sys Len'.
3. Therefore, it is recommended that the City purchase the Management
Science America (Inc.) payroll accounting system for $28,000.
4. A resolution for Commission action is enclosed.
DOCUMENT,
F O LLOVI