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HomeMy WebLinkAbout24933AGREEMENT INFORMATION AGREEMENT NUMBER 24933 NAME/TYPE OF AGREEMENT INNOVATIVE FINANCIAL STRATEGIES, LLC DESCRIPTION EXPERT CONSULTANT AGREEMENT/PROGRAM SUPPORT SERVICES UNDER THE DIRECTION OF THE DEPARTMENT OF MANAGEMENT & BUDGET/MATTER ID: 23-3304 EFFECTIVE DATE April 15, 2024 ATTESTED BY TODD B. HANNON ATTESTED DATE 4/15/2024 DATE RECEIVED FROM ISSUING DEPT. 4/15/2024 NOTE DOCUSIGN AGREEMENT BY EMAIL CITY OF MIAMI DOCUMENT ROUTING FORM Department of Procurement ORIGINATING DEPARTMENT: DEPT. CONTACT PERSON: Aimee Gandarilla EXT. 1906 NAME OF OTHER CONTRACTUAL PARTY/ENTITY: Innovative Financial Strategies, LLC IS THIS AGREEMENT A RESULT OF A COMPETITIVE PROCUREMENT PROCESS? I TOTAL CONTRACT AMOUNT: $ FUNDING INVOLVED? r TYPE OF AGREEMENT: ❑ MANAGEMENT AGREEMENT ❑ PROFESSIONAL SERVICES AGREEMENT ❑ GRANT AGREEMENT ■❑ EXPERT CONSULTANT AGREEMENT ❑ LICENSE AGREEMENT OTHER: (PLEASE SPECIFY) YES NO ES ❑ NO ❑ PUBLIC WORKS AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ INTER -LOCAL AGREEMENT ❑ LEASE AGREEMENT ❑ PURCHASE OR SALE AGREEMENT PURPOSE OF ITEM (BRIEF SUMMARY): Expert Consultant Agreement with Innovative Financial Strategies, LLC. Professional services to provide to the Office of the Office of Management and Budget. COMMISSION APPROVAL DATE: FILE ID: ENACTMENT NO.: IF THIS DOES NOT REQUIRE COMMISSION APPROVAL, PLEASE EXPLAIN: ROUTING INFORMATION Date PLEASE PRINT AND SIGN DIRECTOR OF PROCUREMENT/CHIEF PROCUREMENT OFFICER April 10, 2024 Annie Perez, CPPO �ao.�,g.eatiY` SIGNATURE: -A---:.- ? RISK MANAGEMENT April 10, 2024 Ann -Marie Sharpe I 10:27:42 SIGNATURE: r7L,_, roa,,.E Gow,vy CITY ATTORNEY matter 23-3304 April 11, 2024 Vii3 :ia 41:1 T c orMendezED SIGNATURE: 2: i-"j ASSISTANT CITY MANAGER, CHIEF FINANCIAL OFFICER Apri 1 12, 2024 Larry Spring, CPA I 15: 52 :15 EDT SIGNATURE:--,e.`de, V .ril ASSISTANT CITY MANAGER, CHIEF OF OPERATIONS `tn4 , Barbara Hernandez SIGNATURE: DEPUTY CITY MANAGER Natasha Colebrook -Williams SIGNATURE:N CITY MANAGER April 13, 2024 Iu O9oi6gE T SIGNATURE: a,, , , CITY CLERK April 15, 2024 Todd Hannon 1 09:51:21 EDT SIGNATURE: �sss„ss PLEASE ATTACH THIS ROUTING FORM TO ALL DOCUMENTS THAT REQUIRE EXECUTION BY THE CITY MANAGER City of Miami Office of the City Attorney Legal Services Request To: Office of the City Attorney From: Yadissa Calderon Contact Person Assistant Director Title 4/10/2024 Date: Procurement Requesting Client (305) 416-1907 Telephone Legal Service Requested: matter 23-3304: Expert Consultant Agreement with Innovative Financial Strategies, LLC. Professional services to provide to the Office of the Office of Management and Budget. Complete form and forward to the Office of the City Attorney or e-mail to Legal Services. Do not assume that the Office of the City Attorney knows the background of the question and/or issue, such as opinions on the same or similar issues, the existence of relevant memos, correspondence, etc. Please attach to this form and/or e-mail all pertinent information relating to the subject. Once your request has been assigned, an e-mail will be sent to you with the Assigned Attorney's name and the issued matter identification number. All attorneys in the Office of the City Attorney shall fully comply with the Rules Regulating the Florida Bar. For Legal Services requesting an opinion from the Office of the City Attorney: nlssue opinion in writing. Publish opinion after issuance. Authorized by: Annie Perez Date response requested by: BELOW PORTION TO BE COMPLETED BY THE OFFICE OF THE CITY ATTORNEY Assigned Attorney: Date: File No. Approved by: Ultimate Client: Comments: D / R Date: Copy returned to Requesting Client Type: Matrix: Category: Copy to Ultimate Client rev. 04/14/2017 EXPERT CONSULTANT AGREEMENT BETWEEN THE CITY OF MIAMI, FLORIDA AND INNOVATIVE FINANCIAL STRATEGIES, LLC THIS AGREEMENT ("Agreement") is made and entered into this 15thday ofApri1 ,2024 effective upon signature (the "Effective Date"), by and between the City of Miami, Florida, a municipal corporation of the State of Florida ("City"), whose address is 444 S.W. 2nd Avenue, Miami, Florida 33130 and Innovative Financial Strategies, LLC, a limited liability company ("Expert Consultant"), whose address is 1465 Hudson Bridge Road, Ste 111, Stockbridge, GA 30281. RECITALS WHEREAS, the City, from time to time, retains individuals acting as independent contractors on a contractual basis for a specific term to perform certain specialized and defined tasks for the City and which tasks, by their nature, require independent and autonomous judgment; and WHEREAS, the City must retain the professional services of the Expert Consultant to provide Office of the Office of Management and Budget ("OMB") with the services defined in the Exhibit "A," attached ad incorporated Scope of Services ("Services"); and WHEREAS, the City, through its City Manager's Office, has deemed the Expert Consultant qualified in accordance with Sections 18-72,18-73, and 18-116 of the Code of the City of Miami, Florida, as amended ("City Code"), and the Expert Consultant agrees to perform the Services as defined and described herein; NOW, THEREFORE, pursuant to Sections 18-72, 18-73, and 18-116 of the City Code, the parties in consideration of the mutual obligations expressed herein, and for other good and valuable consideration, the receipt and sufficiency of which are acknowledged by the parties, the City and the Expert Consultant agree as follows: Section 1. Recitals and Incorporations. The foregoing recitals are true and correct and are hereby incorporated into and made a part of this Agreement. The following exhibits are attached hereto and are hereby incorporated into and made a part of this Agreement: Exhibit A — Scope of Services Exhibit B — Insurance Requirements Exhibit C — Expert Consultant's Certificate of Insurance Exhibit D — Company Resolution In the event of a conflict between the provisions of this Agreement or any of its exhibits, the conflict shall be resolved in favor of this Agreement then the priority order indicated above. Section 2. Scope of Services. Pursuant to the City Code, the City Manager may retain an Expert Consultant and assign the same to a City Department. The Expert Consultant identified above, will be Page 1 of 15 assigned to assist OMB, or their designee, and shall perform the Services outlined in Exhibit "A" hereto, which is incorporated by reference and made a part of this Agreement. The Expert Consultant represents to the City, that Expert Consultant is now, upon execution of this Agreement, and shall at all times during the term of this Agreement remain fully qualified, competent, and capable to perform the Services under this Agreement. Section 3. Remuneration, Audit and Inspection. A. The Expert Consultant shall receive twenty-five thousand dollars ($25,000.00) for the consulting Services specified in Exhibit "A". Even if there is, at the discretion of the City, an Amendment to increase the renumeration, in no event shall the total of remuneration for all Services exceed One Hundred Twenty - Five Thousand Dollars ($125,000.00) per year. The City, in its best interest, reserves the right to request additional related services to be provided by the Expert Consultant. Any additional Services in excess, shall be negotiated and pre -approved in writing by the City Manager or designee, prior to the Services being rendered. The Expert Consultant will provide a detailed invoice listing daily work for any billing period and will also report the number of hours worked, and tasks completed, as enumerated in Exhibit "A" attached and incorporated herein, during that period. B. The Expert Consultant shall not be entitled to any employment emoluments and, as such, the Expert Consultant shall be required to complete Internal Revenue Services ("IRS") Form W-9, prior to execution of this Agreement. Further, the Expert Consultant expressly acknowledges that Expert Consultant shall not acquire status, benefits, or rights as a City employee, temporary or permanent, classified or unclassified, by virtue of this Agreement. The Expert Consultant shall provide the City Manager with the completed IRS Form W-9 at the time of execution of the Agreement. C. Unless otherwise specifically provided in Exhibit "A", pursuant to the Florida Prompt Payment Act, payment will be made within forty-five (45) days after receipt of Expert Consultant's invoice, which shall be accompanied by sufficient supporting documentation and contain sufficient detail, to allow proper audit of expenditures, should the City require one to be performed. D. The City may, at reasonable times, and for a period of up to three (3) years following the date of final payment by the City to the Expert Consultant under the Agreement, audit, cause to be audited, inspect or cause to be inspected, those books and records of the Expert Consultant which are related to Expert Consultant's performance under the Agreement. The Expert Consultant agrees to maintain such books and records at a location within the City for a period of three (3) years after final payment is made under the Agreement. Section 4. Term. The Agreement shall become effective on the date on its first page and shall be for the duration of one (1) year, with two (2) one (1) year options to renew at the City's sole discretion. The City, acting by and through its City Manager, shall have the option to extend or terminate the Agreement for convenience, that is, for any or no cause. Section 5. Termination. This Agreement may be terminated at any time at the sole discretion of the City, with or without cause. In the event of termination of this Agreement for any reason with or without cause, Expert Consultant shall not have recourse to any City Grievance or Disciplinary Procedure. In the event of termination, Expert Consultant will be compensated for actual Services rendered up to and including, date of termination. Page 2 of 15 Section 6. Relationship Between Parties. A. Expert Consultant, under the terms and conditions of this Agreement, is an independent contractor and not a City employee. As Expert Consultant is an independent contractor, Expert Consultant shall not be entitled to any employment emoluments. Access and use of City property shall be at the sole discretion of the City Manager. Expert Consultant acknowledges that such access to and use of City property does not alter Expert Consultant's status as an independent contractor. B. Other than as legally required by Expert Consultant in rendering their professional opinion(s), all other documents, information, materials, reports, and work products developed by the Expert Consultant in performing the Services pursuant to this Agreement are, and shall remain, the property of the City. Expert Consultant understands and agrees that any information, document, report, materials, work products, or any other material whatsoever which is given by the City to Expert Consultant, or which is otherwise obtained or prepared by Expert Consultant pursuant to, or under the terms of this Agreement, is and shall at all times remain the property of the City. Expert Consultant agrees not to use any such information, document, report, work product, or material for any other purpose whatsoever without the written consent of City, which may be withheld or conditioned by the City, in its sole discretion. C. Expert Consultant shall work with the City to develop and undertake the schedule necessary to provide the Services as needed by the City. Expert Consultant acknowledges that working with the City to provide necessary scheduling for the Services does not alter their status as an independent contractor and Expert Consultant acknowledges and understands that compensation payment for their time is based upon the standards required by the IRS for payments to an independent contractor. Section 7. Indemnification. The Expert Consultant shall indemnify, hold and save harmless, and defend (at its own cost and expense), the City, its officers, agents, directors, employees, and instrumentalities (collectively referred to as "Indemnitees") from all liabilities, damages, losses, judgements, and costs, including, but not limited to, reasonable attorney's fees, to the extent caused by the negligence, recklessness, negligent act or omission, or intentional wrongful misconduct of Expert Consultant and persons employed or utilized by Expert Consultant in the performance of this Agreement, regardless of whether it is alleged that the Indemnitees were partially or wholly negligent. Expert Consultant shall further indemnify, save and hold harmless, and defend (at its own cost), the City its officials and/or employees against any civil actions, statutory or similar claims, injuries or damages arising or resulting from the Services, even if it is alleged that the City, its officials, and/or employees were negligent. In the event that any action or proceeding is brought against the City by reason of any such claim or demand, the Expert Consultant shall, upon written notice from the City, resist and defend such action or proceeding by counsel satisfactory to the City. The Expert Consultant expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the Expert Consultant shall in no way limit the responsibility to indemnify, keep and save harmless and defend the Indemnitees as herein provided. The indemnification provided above shall obligate the Expert Consultant to defend, at its own expense, to and through trial, administrative, appellate, supplemental or bankruptcy proceeding, or to provide for such defense, at the City's option, any and all claims of liability and all suits and actions of every name and description which may be brought against the City, whether performed by the Expert Consultant, or persons employed or utilized by Expert Consultant. Page 3 of 15 These duties will survive the cancellation or expiration of the Agreement. This Section will be interpreted under the laws of the State of Florida, including without limitation and interpretation, which conforms to the limitations of Sections 725.06 and/or 725.08, Florida Statutes, as applicable and as amended. Expert Consultant shall require all sub -consultant agreements to include a provision that each sub - consultant will indemnify the City in substantially the same language as this Section. The Expert Consultant agrees and recognizes that the City shall not be held liable or responsible for any claims which may result from any actions or omissions of the Expert Consultant in which the City participated either through review or concurrence of the Expert Consultant's actions. In reviewing, approving or rejecting any submissions by the Expert Consultant or other acts of the Expert Consultant, the City, in no way, assumes or shares any responsibility or liability of the Expert Consultant or sub -consultant under this Agreement. Ten Dollars ($10.00) of the payments made by the City constitute separate, distinct, and independent consideration for the granting of this Indemnification, the receipt and sufficiency of which is voluntarily and knowingly acknowledged by the Expert Consultant. Nothing in this Section is intended to waive the City's sovereign immunity beyond the limitations set forth in Section 768.28, Florida Statutes. Section 8. Insurance. The Expert Consultant fully understands and hereby agrees that it shall be the responsibility of the Expert Consultant to secure their own insurance coverage(s), as applicable insurance(s) will not be paid by the City on behalf of the Expert Consultant while performing the Services. Expert Consultant shall maintain insurance coverage(s) and provide evidence of such insurance coverage(s), and in such amounts, as applicable, as may be required by the City's Risk Management Department in Exhibit "B" Insurance Requirements, the W-9, and Independent Contractor Letter, hereto and incorporated by this reference. Expert Consultant has provided the required independent contractor letter to Risk Management as part of Exhibit "B" hereto and incorporated by this reference. Section 9. Nondiscrimination. The Expert Consultant represents and warrants to the City that Expert Consultant does not and will not engage in discriminatory practices and that there shall be no discrimination in connection with Expert Consultant's performance under this Agreement on account of race, age, religion, color, gender, gender identity, sexual orientation, national origin, marital status, physical or mental disability, political affiliation, or any other factor. Expert Consultant further covenants that no otherwise qualified individual shall, solely by reason of race, age, religion, color, gender, gender identity, sexual orientation, national origin, marital status, physical or mental disability, political affiliation, or any other factor, be excluded from participation in, be denied services, or be subject to discrimination under any provision of this Agreement. Section 10. Non -Assignment, Successors, and Assigns. The Expert Consultant's professional services are unique in nature and are not assignable. Section 11. Ownership of Documents. The Expert Consultant understands and agrees that any information, document, report, plans, budget, or any other material whatsoever which is given by the City or on behalf of the City to Expert Consultant pursuant to or under the terms of this Agreement is, and shall at all times remain, the property of the City. Expert Consultant agrees not to use any such information, document, report, plans, budget or other materials without the written consent of the City, which consent may be withheld or conditioned by the City as the owner thereof. Page 4 of 15 Section 12. Public Records. A. Expert Consultant understands that the public shall have access, at all reasonable times, to all documents and information pertaining to City Agreements, subject to the provisions of Chapter 119, Florida Statutes, and agrees to allow access by the City and the public to all documents subject to disclosure under applicable laws. Expert Consultant's failure or refusal to comply with the provisions of this section shall result in the immediate cancellation of this Agreement by the City and any potential penalties authorized by Chapter 119, Florida Statutes. B. Expert Consultant shall additionally comply with Section 119.0701, Florida Statutes, including without limitation: (1) keeping and maintaining public records that ordinarily and necessarily would be required of the City to perform this Service; (2) upon request from the City's custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law; (3) ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the Agreement term and following completion of the Agreement if Expert Consultant does not transfer the records to the City; (4) upon completion of the Agreement, transfer, at no cost, to the City all public records in possession of the Expert Consultant or keep and maintain public records required by the City to perform the Service, if the Expert Consultant transfers all public records to the City upon completion of the Agreement, the Expert Consultant shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements, if the Expert Consultant keeps and maintains the public records upon completion of the Agreement, the Expert Consultant shall meet all applicable requirements for retaining public records, all records stored electronically must be provided to the City, upon request from the City's custodian of public records, in a format that is compatible with the information technology systems of the City. Notwithstanding the foregoing, Expert Consultant shall be permitted to retain any public records that make up part of its work product solely as required for archival purposes, as required by law, or to evidence compliance with the terms of the Agreement. C. Should Expert Consultant determine to dispute any public access provision required by Florida Statutes, then Expert Consultant shall do so in accordance with the provisions of Chapter 119, Florida Statutes, at its own expense and at no cost to the City. IF THE EXPERT CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE EXPERT CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT (305) 416-1800, VIA EMAIL AT PUBLICRECORDS(a�MIAMIGOV.COM, OR REGULAR MAIL AT CITY OF MIAMI OFFICE OF THE CITY ATTORNEY, 444 SW 2ND AVENUE, 9TH FLOOR, MIAMI, FL 33130. THE EXPERT CONSULTANT MAY ALSO CONTACT THE RECORDS CUSTODIAN AT THE CITY OF MIAMI DEPARTMENT WHO IS ADMINISTERING THIS AGREEMENT. Section 13. Award of Agreement. The Expert Consultant represents and warrants to the City that Expert Consultant has not employed or retained any person or company employed by the City to solicit or secure this Agreement, and that they have not offered to pay, paid or agreed to pay any person any fee, commission, percentage, brokerage fee, finder's fee, or gift of any kind contingent upon or in connection with, the award of this Agreement. Section 14. Compliance with Federal, State, and Local Laws. The Expert Consultant understands that agreements between private entities and local governments are subject to certain laws and regulations, Page 5 of 15 including laws pertaining to open public meetings, public records, conflicts of interest, procurement procedures, record keeping, etc. Expert Consultant agrees to comply with, and to observe all applicable laws, codes, and ordinances, as they may be amended from time to time. Section 15. Notices. All notices or other communications required under this Agreement shall be in writing and shall be given by hand -delivery or by registered, or certified U.S. Mail, return receipt requested, addressed to the other party at the address indicated herein or to such other address as a party may designate by notice given, as herein provided. Notice shall be deemed given on the day on which personally delivered; or if by U.S. Mail, on the fifth day after being posted or the date of actual receipt, whichever is earlier. To Expert Consultant: Innovative Financial Strategies, LLC 1465 Hudson Bridge Road, Ste 111 Stockbridge, Georgia 30281 douq@innovativefinancialstrategies.com To the Cit City Manager's Office ATTN: Arthur Noriega V, City Manager City of Miami 444 S.W. 2nd Avenue, 10th Floor Miami, Florida 33130 Office of Management and Budget ATTN: Marie "Maggie" Gouin, Director City of Miami 444 S.W. 2nd Avenue, 5th Floor Miami, Florida 33130 Procurement Department ATTN: Annie Perez, CPPO, Director City of Miami 444 S.W. 2nd Avenue, 6th Floor Miami, Florida 33130 Office of the City Attorney ATTN: Victoria Mendez, City Attorney City of Miami 444 S.W. 2nd Avenue, Suite 945 Miami, Florida 33130 Section 16. Contingency Clause. Funding for this Agreement is contingent upon the availability of funds and continued authorization of City activities, and the Agreement is subject to (a) amendment due to lack of funds, reduction of funds, and/or change in regulations or the Code, upon written notice, or (b) termination pursuant to Section 5 hereof. Page 6 of 15 Section 17. Miscellaneous. A. The Agreement shall be construed and enforced according to the laws of the State of Florida. The parties hereto agree that venue for all federal, state, and local matters, if any, arising under the Agreement shall lie exclusively in the applicable respective federal, state, and/or local courts located in Miami -Dade County, Florida. Each party waives any defense, whether asserted by motion or pleading, that the aforementioned courts are an improper or inconvenient venue. Moreover, the parties consent to the personal jurisdiction of the aforementioned courts and irrevocably waive any objections to said jurisdiction. The parties irrevocably waive any rights to a jury trial. Each party shall pay its own costs and attorney's fees. B. Should any provision, paragraph, sentence, word, or phrase contained in the Agreement be determined by a court of competent jurisdiction to be invalid, illegal, or otherwise unenforceable under the laws of the State of Florida or the City of Miami, such provision, paragraph, sentence, word, or phrase shall be deemed modified to the extent necessary in order to conform with such laws, or if not modifiable, then the same shall be deemed severable, and in either event, the remaining terms and provisions of the Agreement shall remain unmodified and in full force and effect or limitation of its use. C. No waiver or breach of any provision of the Agreement shall constitute a waiver of any other breach or of any subsequent breach of the same or any other provision hereof, and no waiver shall be effective unless made in writing. D. The Agreement constitutes the sole and entire agreement between the parties hereto relating to the subject matter hereof and correctly sets forth the rights, duties, and obligations of each to the other as of its date. Any prior agreements, promises, negotiations, or representations not expressly set forth in the Agreement, including the Exhibits hereto, are of no force and effect. No modification to, supplement of, deletion from, amendment or addition to the Agreement shall be valid unless in writing and executed by the properly authorized representatives of the parties hereto. Section 18. Survival. The parties acknowledge that the obligations in this Agreement will survive the term, termination, and cancellation hereof. Accordingly, the respective obligations of the Expert Consultant and the City under this Agreement shall survive termination, cancellation, or expiration hereof. Section 19. Counterparts; Electronic Signatures. This Agreement may be executed in counterparts, each of which shall be an original as against either party whose signature appears thereon, but all of which taken together shall constitute but one and the same instrument. An executed facsimile or electronic scanned copy of this Agreement shall have the same force and effect as an original. The parties shall be entitled to sign and transmit an electronic signature on this Agreement (whether by facsimile, PDF, or other email transmission), which signature shall be binding on the party whose name is contained therein. Any party providing an electronic signature agrees to promptly execute and deliver to the other parties an original signed Agreement upon request. Section 20. E-Verify Employment Verification. By entering into this Agreement, Expert Consultant and its subconsultants are jointly and severally obligated to comply with the provisions of Section 448.095, Florida Statutes, as amended, titled "Employment Eligibility." Expert Consultant affirms that (a) it has registered and uses the U.S. Department of Homeland Security's E-Verify system to verify the work authorization status of all new employees of Expert Consultant; (b) it has required all subconsultants to Page 7 of 15 this Agreement to register and use the E-Verify system to verify the work authorization status of all new employees of the subconsultant; (c) it has an affidavit from all subconsultants to this Agreement attesting that the subconsultant does not employ, contract with, or subcontract with, unauthorized aliens; and (d) it shall maintain copies of any such affidavits for the duration of the Agreement. Registration information is available at: http://www.uscis.gov/e-verify. If the City has a good faith belief that Expert Consultant has knowingly violated Section 448.09(1), Florida Statutes, then City shall terminate this Agreement in accordance with Section 448.095(5)(c), Florida Statutes. In the event of such termination, Expert Consultant agrees and acknowledges that it may not be awarded a public contract for at least one (1) year from the date of such termination and that Expert Consultant shall be liable for any additional costs incurred by the City because of such termination. In addition, if City has a good faith belief that a subconsultant has knowingly violated any provisions of Sections 448.09(1) or 448.095, Florida Statutes, but Expert Consultant has otherwise complied with its requirements under those statutes, then Expert Consultant agrees that it shall terminate the contract with the subconsultant upon receipt of notice from the City of such violation by subconsultant in accordance with Section 448.095(5)(c), Florida Statutes. Any challenge to termination under this provision must be filed in the Circuit or County Court by the City, the Expert Consultant, or subconsultant no later than twenty (20) calendar days after the date of said termination. SIGNATURE PAGE FOLLOWS Remainder of page intentionally blank Page 8 of 15 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year first above written. ATTEST: "Expert Consultant" Innovative Financial Strategies, LLC a limited liability company authorized to conduct business in Florida By: By: 46.147\' Name: Name: J a LJ Title: Title: !114-.,; f-.'.� f. A lAdtde' ATTEST: DocuSigned By Todd Hannon City Clerk "City" CITY OF MIAMI, DocuSigned tEy:Florida municipal corporation By: arflur Naricitt Arthur Noriega V City Manager APPROVED AS TO FORM AND APPROVED AS TO INSURANCE CORRECTNESS: REQUIREMENTS: OS By: ? �' By: Victoria Mendez (Matter 23-3304) City Attorney Ann -Marie Sharpe Risk Management Director Page 9 of 15 Exhibit "A" SCOPE OF SERVICES Program Support Services, under the direction of the Department of Management and Budget ("OMB"), and in accordance with all applicable laws. The Consultant shall be responsible for assisting OMB with assessing and modifying the capital program financial and reporting management systems. The scope of work will include, but not be limited to: • Reviewing and assessing the efficiency and effectiveness of the existing reporting systems; • Providing a comparison with best practices for a capital program of similar size and complexity as the City's program; • Making recommendations for modifications to processes, procedures, and technology systems utilization; • Developing and implementing a key performance measurement system ("KPI"); and • Assisting OMB with aligning the capital program with the City's overall strategic plan. Page 10 of 15 EXHIBIT B INSURANCE REQUIREMENTS - INNOVATIVE FINANCIAL STRATEGIES Commercial General Liability A. Limits of Liability Bodily Injury and Property Damage Liability Each Occurrence General Aggregate Limit Personal and Adv. Injury Products/Completed Operations B. Endorsements Required City of Miami as additional insured Contingent & Contractual Liability Premises and Operations Liability Primary Insurance Clause Endorsement II. Business Automobile Liability $1,000,000 $ 2,000,000 $ 1,000,000 $ 1,000,000 A. Limits of Liability Bodily Injury and Property Damage Liability Combined Single Limit Owned/Scheduled Autos Including Hired, Borrowed or Non -Owned Autos Any One Accident $ 1,000,000 B. Endorsements Required City of Miami is listed as an additional insured III. Worker's Compensation Limits of Liability Statutory -State of Florida Waiver of Subrogation Employer's Liability A. Limits of Liability $100,000 for bodily injury caused by an accident, each accident. $100,000 for bodily injury caused by disease, each employee. $500,000 for bodily injury caused by disease, policy limit. Or An exemption letter if less than four (4) employees. IV. Professional Liability/Errors and Omissions Coverage Combined Single Limit Each Claim General Aggregate Limit Retro Date Included $1,000,000 $1,000,000 The above policies shall provide the City of Miami with written notice of cancellation or material change from the insurer in accordance to policy provisions. Companies authorized to do business in the State of Florida, with the following qualifications, shall issue all insurance policies required above: The company must be rated no less than "A-" as to management, and no less than "Class V" as to Financial Strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent. All policies and /or certificates of insurance are subject to review and verification by Risk Management prior to insurance approval. Page 11 of 15 December 21, 2023 Ann -Marie Sharpe, Director Department of Risk Management City of Miami 444 S.W. 2nd Avenue, 9th Floor Miami, Florida 33130 Re: Status as Independent Contractor Dear Ms. Sharpe: In connection with my Expert Consultant Agreement ("Agreement") with the City of Miami ("City") through its City Manager's Office, I am writing to inform the City of the following: 1. I am entering into the Agreement as an Independent Contractor; and 2. I will be providing Expert Consultant Services on an as -needed basis and will not have any decision - making authority; and 3. I will not employ or subcontract from any other person in order to provide Expert Consultant Services to the City for this engagement; and 4. I am exempt from, and am not required to maintain any worker's compensation insurance coverage for myself; and 5. I am requesting and affirming that it is my instruction to you that any and all payments for the Expert Consultant Services provided in accordance with this Agreement shall be made to Innovative Financial Strategies, LLC for Tax related consequences, if any, are solely mine and/or of the payee. If you require any further information in connection with the Agreement, please contact me at the address and telephone number provided below. Sincerely, Innovative Financial Strategies, LLC 1465 Hudson Bridge Road, Ste. 111 Stockbridge, Georgia 30281 770-335-7399 doug innovativefinancialstrateoies.com THE NEWS DIRECTORS, INC. • 300 SOUTH BISCAYNE BLVD, SUITE 2512, MIAMI, FL 33131 (305) 503-2800 Page 12 of 15 INSURANCE ADDENDUM INSURANCE DEFINITIONS, REQUIREMENTS AND CONDITIONS The Vendor/Contractor agrees to provide and maintain throughout the life of this Agreement, and at Vendor/Contractor's expense, insurance coverage outlined herewith as applicable insuring all operations related to the contract and any extensions thereof. Workers Compensation and Employers Liability Statutory and subject to the Laws of the State of Florida. This coverage protects against lawsuits stemming from workplace accidents. It provides for medical care to injured employees, along with compensation for lost income. Commercial General Liability It protects against accidents and injuries that occur on company property or the property of a customer. It compensates an injured person or owner of property for injuries and property damages, and the cost of defending lawsuits, including legal settlements or investigations. This policy also covers claims resulting from products exposures, libel, slander, copyright infringement and other personal and advertisement injuries. Commercial Automobile Liability It protects against liability, no fault, medical payments, uninsured and underinsured motorist claims, collision and other than collision physical damage. In addition, this policy affords coverage on autos that are hired or borrowed or non -owned for use in the business. The non -owned can be autos owned by employees or members of their households. Non -Owned Auto exposures can be endorsed or added under the Commercial General Liability Policy. Professional/Errors and Omissions Liability Used by many professionals such as engineers, lawyers, accountants, stockbrokers, financial advisers, insurance agents, court reports, dentists, nurses, and teachers. It protects against the financial effects of liability lawsuits filed by clients. It basically protects professionals who cause harm to a client due to incompetence, errors, or negligence. Umbrella Liability It protects against liability and losses after primary insurance benefits have been exhausted. This supplemental coverage kicks in only after the underlined liability policies have paid their maximum benefits. Environmental Liability It protects against the financial costs of claims of injury or damage due to pollution, and other costs of cleaning up pollutants. These policies are designed to cover both property and liability risks. Directors and Officers Liability Page 13 of 15 This coverage protects against claims from stockholders, employees and clients that are also aimed individually at directors and officers. These claims typically stem from errors in judgement, breaches of duty and wrongful acts in connection with company business. Cyber Liability It protects against costs of the theft, destruction, or unauthorized use of electronic data through computer viruses or network intrusions. It also adds protection to a business against such costs if a business fails to safeguard another party's electronic data. Companies sharing data outside their internal network benefit from this coverage. Commercial Property It protects against claims or damages to the insured's buildings, business personal property and personal property of others. It can also provide for loss of business income coverage or extra expenses incurred because of physical loss by a covered peril to the insured's property. Commercial Crime It protects against loss of money, securities, and other property because of a variety of criminal acts such as employee theft or embezzlement, burglary, robbery, forgery, computer fraud, kidnapping and extortion. Crime insurance also covers money and securities against damage or destruction by almost any cause of loss, not just crime. Builders Risk It protects against damage to or destruction of buildings or other structures during their construction. Any party with a financial interest in a construction, remodeling, or repair project benefits from this coverage. Surety Bonds Surety bonds are three party contracts. The principal, the party that undertakes the obligation, pays for the issuance of a bond by a surety company. The bond provides capital to guarantee the obligation will be performed. The obligee is the party that receives the benefit of the bond If the obligation is improperly performed. Valuable Papers It pays for the cost to reconstruct damaged or destroyed valuable papers and records. Typically defined to include almost all forms of printed documents or records with the exception of money or securities, and data and media which is usually excluded. Additional Requirements The Vendor/Contractor must furnish the City of Miami Departments of Procurement and Risk Management, located at 444 S.W. 2nd Avenue Miami, Florida 33130, original certificates of insurance to be in force on the date of this Agreement, and renewal certificates of insurance thereafter. All policies indicated on the certificate must be in compliance with all Agreement requirements. The failure of the City to obtain the Page 14 of 15 applicable or corresponding certificates from Contractor is not a waiver by the City of any requirements for the Vendor/Contractor. The Vendor/Contractor must furnish certificates of insurance listing the City as an additional insured. All insurance certificates must be signed, dated, and reference the City contract number. The insurance must provide for thirty (30) days prior written notice to be given to the City in the event coverage is substantially changed, canceled, or non -renewed. Any deductibles or self -insured retentions on referenced insurance coverages must be borne by Vendor/Contractor. The Vendor/Contractor further agrees to have insurers waive their rights of subrogation against the City, its employees, elected officials, agents, or representatives. The coverages and limits furnished by Vendor/Contractor in no way limit the Vendor/Contractor's liabilities and responsibilities specified within the Agreement or law. Any insurance or self-insurance programs maintained by the City shall not contribute with insurance provided by the Vendor/Contractor under the Agreement. The required insurance to be carried is not limited by any limitations expressed in the indemnification language in this Agreement or any limitation placed on the indemnity in this Agreement given as a matter of law. If the Vendor/Contractor is a joint venture or limited liability company, the insurance policies must name the joint venture or limited liability company and each of its separate constituent entities as named insureds. The Vendor/Contractor must require all subcontractors to provide the insurance required herein. All subcontractors are subject to the same insurance requirements of the Vendor/Contractor unless otherwise specified in this Agreement. If the Vendor/Contractor or subcontractor desire additional coverages, the party desiring the additional coverages is responsible for the acquisition and cost. Notwithstanding any provision in the Agreement to the contrary, the City's Department of Risk Management maintains and reserves the right to modify, delete, alter, or change these requirements. Page 15 of 15 CORPORATE RESOLUTION (This Resolution needs to authorize the signatory to sign.) WHEREAS, Innovative Financial Strategies, LLC authorized to conduct business in Florida, desires to enter into an agreement with the City of Miami, a Florida municipal corporation ("City"), for the purpose of performing the work described in the Agreement to which this resolution is attached; and WHEREAS, the Board of Directors at a duly held company meeting has considered the matter in accordance with the bylaws of the company; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD of Innovative Financial Strategies, LLC that this company is authorized to enter into the Agreement with the City, and the [President, '40vrlir j-lc.A.J , and the Secretary, D. if)!r Mull, are hereby authorized and &reefed to execute the Agreement in the name of this company and to execute any other document and perform any acts in connection therewith as may be required to accomplish its purpose. IN WITNESS WHEREOF, this ,,21`-' day of PCP t.,.. leo.; 2023. 4 w 0 fir ("Innovative Financial Strategies, LLC") A By: Print Name: , Jj-- it/ Title: /11 4. 4 .5..1,14. Print Name: Brate7,)0.1 frl:kr (State) Company (Sign) (Sign) DIVISION OF CORPORATIONS f r fiv rd!' 5rrsa? ofFlorida welialee Department of State / Division of Corporations / Search Records / Search by Entity Name / Detail by Entity Name Florida Limited Liability Company INNOVATIVE FINANCIAL STRATEGIES LLC Filing Information Document Number L24000148559 FEI/EIN Number NONE Date Filed 03/27/2024 Effective Date 03/22/2024 State FL Status ACTIVE Principal Address 1465 HUDSON BRIDGE ROAD SUITE 111 STOCKBRIDGE, GA 30281 Mailing Address 1465 HUDSON BRIDGE ROAD SUITE 111 STOCKBRIDGE, GA 30281 Registered Agent Name & Address SHAW, DOUGLAS 10700 SW 166 STREET MIAMI, FL 33157 Authorized Person(s) Detail Name & Address Title MGR SHAW, DOUGLAS 1465 HUDSON BRIDGE ROAD STOCKBRIDGE, GA 30281 Annual Reports No Annual Reports Filed Document Images 03/27/2024 -- Florida Limited Liability View image in PDF format Florida Department of State, Division of Corporations Electronic Articles of Organization FILED 1488:059 AM For March 27 2024 Florida Limited Liability Company Sec. Of State adjohnson Article I The name of the Limited Liability Company is: INNOVATIVE FINANCIAL STRATEGIES LLC Article II The street address of the principal office of the Limited Liability Company is: 1465 HUDSON BRIDGE ROAD SUITE 111 STOCKBRIDGE, GA. 30281 The mailing address of the Limited Liability Company is: 1465 HUDSON BRIDGE ROAD SUITE 111 STOCKBRIDGE, GA. 30281 Article III Other provisions, if any: ALL LEGAL PURPOSES Article IV The name and Florida street address of the registered agent is: DOUGLAS SHAW 10700 SW 166 STREET MIAMI, FL. 33157 Having been named as registered agent and to accept service of process for the above stated limited liability company at the place designated in this certificate, I hereby accept the appointment as registered agent and agree to act in this capacity. I further agree to comply with the provisions of all statutes relating to the proper and complete performance of my duties, and I am familiar with and accept the obligations of my position as registered agent. Registered Agent Signature: DOUGLAS SHAW Article V The name and address of person(s) authorized to manage LLC: Title: MGR DOUGLAS SHAW 1465 HUDSON BRIDGE ROAD STOCKBRIDGE, GA. 30281 L24000148559 FILED 8:00 AM March 27 2024 Sec. Of State adjohnson Article VI The effective date for this Limited Liability Company shall be: 03/22/2024 Signature of member or an authorized representative Electronic Signature: DOUGLAS SHAW I am the member or authorized representative submitting these Articles of Organization and affirm that the facts stated herein are true. I am aware that false information submitted in a document to the Department of State constitutes a third degree felony as provided for in s.817.155, F.S. I understand the requirement to file an annual report between January 1st and May 1st in the calendar year following formation of the LLC and every year thereafter to maintain "active" status. ACCORD® � 0® CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DDIYYYY) 02/23/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER StateFarm Clint Raines 416 Flat Shoals Ave SE CONTACT Clint Raines PO: PHONE NNo Ext): 404-525-2560 (A/C, No): E-MAILDclinton.raines.giyf@statefarm.com 00 Atlanta GA 303161676 INSURER(S) AFFORDING COVERAGE NAIC # INSURER A: State Farm Fire and Casualty Company 25143 INSURED INNOVATIVE FINANCIAL STRATEGIES, LLC 1465 HUDSON BRIDGE RD STE 111 STOCKBRIDGE GA 302815113 INSURER B : INSURER C: INSURER D : INSURER E : INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURENAMED INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER U CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRI EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID C ABOVE FOR THE POLICY PERIOD MENT WITH RESPECT TO WHICH THIS REIN IS SUBJECT TO ALL THE TERMS, INSR LTR TYPE OF INSURANCE ADD INSD SUB WVD POLICY NUMBER POLICY EFF (MMIDD/YYYY) PO (M ) LIMITS A X COMMERCIAL GENERAL LIABILITY N N 91-KE-W196-3 O 0 V C 02/02/2025 EACH OCCURRENCE $ 1,000,000 CLAIMS -MADE X OCCUR DAMAGE TO RENTED PREMISES (Ea occurrence) $ 300,000 MED EXP (Any one person) $ 5,000 PERSONAL&ADVINJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PRO1411‘ - JECT PER: LOC GENERAL AGGREGATE $ 2,000,000 PRODUCTS - COMP/OP AGG $ 2,000,000 $ AUTOMOBILE LIABILITY ANY AUTO OWNED AUTOS ONLY HIRED AUTOS ONLY v SCHEDULED AUTOS NON -OWNED AUTOS ONLY /► ( /� <Ie4-7 ///��� C /1 1v/ 02/02/2024 02/02/2025 COMBINED SINGLE LIMIT (Ea accident) $ 1,000,000 BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ Aggregate yearly $ 2,000,000 UMBRELLA LIAB EXCESS LIAB _OCCUR CLAIMS -MADE O ``� v EACH OCCURRENCE $ AGGREGATE $ DED RETENTION $ $ WORKERS COMPENSATION EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below Y / N /'� ``%'� O PER STATUTE OTH- ER ER $ E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ liCr46.1419. DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION City Of Miami (Procurement Department) 444 SW 2nd Av, 6th Floor Miami FL 33130 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE This form was system -generated on 02/23/2024 ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD 1001486 2005 155279 205 01-19-2023 StateFarm State Farm Specialty Products Telephone: (866) 737-6877 Facsimile: (847) 572-6262 BINDER OF INSURANCE PER THE TERMS OF THIS DOCUMENT - COVERAGE IS IN FORCE AND PREMIUM IS BEING EARNED Page: 1 1. Delivered To: Jennifer Ingram CLINTON RAINES STATE FARM AGENCY 416 Flat Shoals Ave SE Atlanta, GA 30316-1938 Producer Code #: 111918 Producer Facsimile: (404) 525-2169 Coverage is bound pursuant to the following terms and conditions: 2. Named Insured: INNOVATIVE FINANCIAL STRATEGIES, LLC 1465 Hudson Bridge Road, Ste 11 Stockbridge, GA 30281 Client Code #: 323877 riod: This binder expires automatically on the date stated unless extended in writing by State Farm Specialty Products or unless superceded by the Policy or Renewal Declarations. Binder Effective Date: February 20, 2024 Binder Expiration Date: Until replaced by Policy 12:01 A.M. standard time at the address of the Named Insured as shown above. Policy Provisions: The Policy or Renewal Declarations will be issued to incorporate the following provisions, provided all conditions of rtsainder have been met. Policy #: PS0000007516100 Policy Period: From: February 20, 2024 To: February 20, 2025 12:01 A.M. standard time at the address of the Named Insured as shown above. Insurer: State Farm Fire and Casualty Company Program: Accountants Professional Liability Insurance Coverage Type: Maims — Made Defense Costs: Defense Costs Within Limits Retroactive date: policy Inception Limit of Liability — Each Claim $1,000,000 Total Limit of Liability $1,000,000 Deductible $1,000 5. Premium Payment & Terms: (Invoice to Follow Under Separate Cover) Premium Payment Plan: Annually Policy Period Premium: $2,239.00 Total Premium: $2,239.00 222 South Riverside Plaza, Suite 2400, Chicago, IL 60606 Tel: 866-737-6877 Fax: 847-572-6262 StateFarm State Farm Specialty Products Telephone: (866) 737-6877 Facsimile: (847) 572-6262 BINDER OF INSURANCE Page: 2 6. Schedule of Insured Services: Services You perform for a client in Your capacity as: an accountant, including but not limited to those services of consulting or personal financial planning; a fiduciary for a Personal Trust; a member of a formal accreditation, ethics, peer review, licensing board, standards review or similar professional board or committee related to the accounting profession; and an arbitrator, mediator or notary public; provided that all or any portion of the fee accruing from all such services inures to the benefit of the Named Insured (unless such service is performed on a pro bono basis with the knowledge and consent of the Named Insured). 7. Applicable Forms & Endorsements: PSAC8000(09/02) r PS1044 (02/21) r PS 1045 (02/21) Accountants Professional Liability Insurance Policy U.S. Treasury Department's Office Of Foreign. Assets Control ("OFAC") Advisory Notice To Policyholders Trade Or Economic Sanctions PSAC8019(09/02) Publicly Owned Client Audit/Public Offerings/Securities Promotion Exclusion Endorsement PSAC8026GA(06103) 1 Georgia Amendatory Endorsement 8. Special Conditions: 11 Not Applicable 9. Subjectivities: Subject to our receipt & approva a following requirements: I ' 1 Not Applicable This binder requires payment of premium to State Farm Specialty Products, at the location listed on the invoice, on the premium due date shown in the invoice. This binder may be cancelled if payment is not received by the premium due date on the invoice. In the event of cancellation or expiration of this binder without a Policy or Renewal Declarations Page being issued, the Insurer shall be entitled to an earned premium for the time in force as calculated by the Insurer in accordance with the provisions of the applicable specimen policy or expiring policy. Date of Issue: February 21, 2024 By: Authorized Representa 222 South Riverside Plaza, Suite 2400, Chicago, IL 60606 Tel: 866-737-6877 Fax: 847-572-6262 &StateFarm. Business Binder- Re ce i p l State Farm Fire and Casualty Company A stock company with home offices in Bloomington, IL Policy Type — Business Insurance Policy number: 91-KE-W196-3 Effective date: February 2, 2024 PRIMARY NAMED INSURED Prepared for: INNOVATIVE FINANCIAL STRATEGIE 1465 HUDSON BRIDGE RD STE 111 STOCKBRIDGE, GA 30281-5113 POLICY PREMIUM Total annual premium: $678.00 SECTION I - PROPERTY Location Location of Described Premises Lim number Co Bot 199" an a Limit of Insurance Coverage B Business Personal Property 001 1465 Hudson Bridge Rd Ste 111 Stockbridge GA 30281-5113 No Coverage $26,700 Replacement Cost SECTION II • LIABILITY Coverage ‘;o Limits Coverage L - Business Liability Per Occurrence $1,000,000 Coverage M - Medical Expenses Each Person $5,000 Aggregate Limits Limits Products/Completed Operations Aggregate $2,000,000 General Aggregate $2,000,000 DEDUCTIBLES Section I Deductibles Amount Policy Deductible $1,000 ADDITIONAL ENDORSEMENTS Inland Marine — Computer Property Computer hardware/software limit: $25,000 Policy number. 91-KE-W196-3 Effective date: February 2, 2024 BLFireBinderReceipl.GA Page 1 of 2 1010797 2004 156443 204 02-17-2023 £ StateFarmb Loss of income and extra expense limit: $25,000 Deductible: $500 Full named insured:INNOVATIVE FINANCIAL STRATEGIES, LLC. Your State Farm Agent Clint Raines 416 Flat Shoals Ave SE Atlanta, GA 30316-1676 Bus: 404-525-2560 ext. BINDER: State Farm® will provide coverage to the applicant and his or her legal representative on the from the Effective Date, subject to all terms and conditions of the policy and endorsements for whic is indicated, this Binder does not provide any coverage. This Binder will be void when the decla application has been made or when coverage under this Binder is canceled in accordance wi described for up to ninety (90) days on has been made. If no Effective Date ge is issued on the policy for which provisions. The premium due State Farm for the coverage provided by this Binder will be the full anD41 preliiium for the policy for which the application has been made, and will be pro -rated for the length of time coverage is provided under th'n�EF. If coverage in this Binder replaces coverage in other policies terminating at 12 Noon (Standard Time) on the inception date of this Binder, this Binder will be effective at 12 Noon (Standard Time) instead of 12:01 a.m. Standard Time. (<c9 Policy number. 91-KE-W196-3 Effective date: February 2.2024 BLFireBinderRecelpt.GA Page 2 of 2 1010797 2004 156443 204 02.17-2023 From: Gomez Jr., Francisco (Frank) To: Velez, Pablo; Gandarilla, Aimee Cc: doug(ainnovativefinancialstrategies.com; Perez. Annie; Calderon. Yadissa; Mickens, Tania Subject: RE: EXPERT CONSULTANT AGREEMENT WITH INNOVATIVE FINANCIAL STRATEGIES, LLC (Matter 23-3304) Date: Wednesday, February 28, 2024 6:59:06 AM Attachments: image002.pnq image003.pnq Good morning All, State Farm issued a binder which will be followed by the actual policy documents. In light of that, and to expedite matters Risk accepted the coverage note. Thanks, Frank Gomez, PIAM, CPI I Property & Casualty Manager City of Miami Risk Management (305) 416-174o Office (305) 416-176o Fax fgomez@miamigov.com "Serving, Enhancing, and Transforming our Community" From: Velez, Pablo <pvelez@miamigov.com> Sent: Tuesday, February 27, 2024 5:25 PM To: Gandarilla, Aimee <AGandarilla@miamigov.com> Cc: doug@innovativefinancialstrategies.com; Perez, Annie <AnniePerez@miamigov.com>; Calderon, Yadissa <ycalderon@miamigov.com>; Gomez Jr., Francisco (Frank) <FGomez@miamigov.com>; Mickens, Tania <tmickens@miamigov.com> Subject: FW: EXPERT CONSULTANT AGREEMENT WITH INNOVATIVE FINANCIAL STRATEGIES, LLC (Matter 23-3304) Aimee, Good afternoon. I hope all is well. Per my review of the attached, none of the information requested via my comments in the email trail below are addressed. Additionally, the attached is inclusive of a "Business Binder -Receipt" which, per my review, seems to concern the insurance requirements —that stated, I've copied Frank Gomez of the City's Risk Department for his input and approval of the same. Again, all the information I requested remains pending. Should you have any further questions or need anything else, please let me know. As always, thank you. Pablo R. Velez Senior Assistant City Attorney City of Miami Office of the City Attorney 444 S.W. 2nd Avenue, Suite 945 Miami, Florida 33130 Telephone: 305-416-1882 Facsimile: 305-400-5071 Email: PVelez@miamigov.com Tania Mickens Legal Assistant Telephone: 305-416-1820 Facsimile: 305-400-5071 Email: tmickens@miamigov.com Disclaimer: This e- Pis intended only for the individual(s) or entity(s) named within the message. This e-mail might contain legally privileged and confidential information. If you properly received this e-mail as a client or retained expert, please hold it in confidence to protect the attorney -client or work product privileges. Should the intended recipient forward or disclose this message to another person or party, that action could constitute a waiver of the attorney -client privilege. If the reader of this message is not the intended recipient, or the agent responsible to deliver it to the intended recipient, you are hereby notified that any review, dissemination, distribution or copying of this communication is prohibited by the sender and to do so might constitute a violation of the Electronic Communications Privacy Act, 18 U.S.C. section 2510-2521. If this communication was received in error we apologize for the intrusion. Please notify us by reply e-mail and delete the original message. Nothing in this e-mail message shall, in and of itself, create an attorney -client relationship with the sender. Under Florida Law, e-mail addresses and the contents of the e-mail are public records. If you do not want your e-mail address, or the contents of the e-mail, released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. Please consider the environment before printing this e-mail. From: Gandarilla, Aimee <AGandarillaPmiamigov.com> Sent: Tuesday, February 27, 2024 5:00 PM To: Velez, Pablo <pvelezPmiamigov.com> Cc: Calderon, Yadissa <ycalderon(@miamigov.com>; Mickens, Tania <tmickens(@miamigov.com>; Douglas Shaw, CPA - Innovative Financial Strategies, LLC <doug(@innovativefinancialstrategies.com> Subject: RE: EXPERT CONSULTANT AGREEMENT WITH INNOVATIVE FINANCIAL STRATEGIES, LLC (Matter 23-3304) Good afternoon Pablo, Please advise. Thank you. Thank you, aime,e card-mit a Procurement Assistant City of Miami Procurement Department 444 SW 2nd Avenue, 6th floor, Miami, FL 33130 P (305) 416-1906 F (305) 400-5338 E agandarilla@miami.gov "Serving, Enhancing, and Transforming our Community" From: Douglas Shaw, CPA - Innovative Financial Strategies, LLC <dougPinnovativefinancialstrategies.com> Sent: Tuesday, February 27, 2024 4:55 PM To: Gandarilla, Aimee <AGandarillaPmiamigov.com> Cc: Calderon, Yadissa <ycalderonPmiamigov.com> Subject: Re: EXPERT CONSULTANT AGREEMENT WITH INNOVATIVE FINANCIAL STRATEGIES, LLC (Matter 23-3304) Please advise! Warmest Regards, Douglas Shaw, CPA Managing Partner Innovative Financial Strategies, LLC 950 Eagles Landing Parkway, Ste. 760 Stockbridge, GA 30281 W: 678-782-3286 F: 678-782-3297 M: 770-335-7399 doug@innovativefinancialstrategies.com From: Douglas Shaw, CPA - Innovative Financial Strategies, LLC <dougPinnovativefinancialstrategies.com> Sent: Tuesday, February 27, 2024 6:12 AM To: Gandarilla, Aimee <AGandarillaPmiamigov.com> Cc: Perez, Annie <AnniePerezPmiamigov.com>; Calderon, Yadissa <ycalderonPmiamigov.com>; Mickens, Tania <tmickensPmiamigov.com>; Velez, Pablo <pvelezPmiamigov.com> Subject: Re: EXPERT CONSULTANT AGREEMENT WITH INNOVATIVE FINANCIAL STRATEGIES, LLC (Matter 23-3304) CAUTION: This is an email from an external source. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear Aimee, will contact you in the morning for clarification. Thanks! Warmest Regards, Douglas Shaw, CPA Managing Partner Innovative Financial Strategies, LLC 950 Eagles Landing Parkway, Ste. 760 Stockbridge, GA 30281 W: 678-782-3286 F: 678-782-3297 M: 770-335-7399 doug@innovativefinancialstrategies.com Dreams Are Goals With A Finite Date For Achievement! On Mon, Feb 26, 2024 at 12:13 PM Gandarilla, Aimee <AGandarilla@miamigov.com> wrote: Good afternoon Douglas, Please see comments below from our Legal Department. Thank you, aiircee gnndc aeea Procurement Assistant City of Miami Procurement Department 444 SW 2nd Avenue, 6th floor, Miami, FL 33130 P (305) 416-1906 F (305) 400-5338 E agandarilla@miami.gov "Serving, Enhancing, and Transforming our Community" From: Velez, Pablo <pvelez@miamigov.com> Sent: Monday, February 26, 2024 11:39 AM To: Gandarilla, Aimee <AGandarilla@miamigov.com> Cc: Perez, Annie <AnniePerez@miamigov.com>; Calderon, Yadissa <ycalderon@miamigov.com>; Mickens, Tania <tmickens@miamigov.com> Subject: FW: EXPERT CONSULTANT AGREEMENT WIItiiINNOVATIVE FINANCIAL STRATEGIES, LLC (Matter 23-3304) Aimee, Good morning. I hope all is well. Per the document, specifically the execution page, Innovative Financial Strategies, LLC is supposedly a foreign LLC authorized to conduct business in Florida. However, the only Innovative Financial Strategies, LLC that appears with the Florida Division of Corporations is currently inactive. Lastly, the corporate resolution for this Georgia based LLC, grants Douglas Shaw signature authority as President and Secretary, and is also witnessed by Douglas Shaw himself. Furthermore, this document is not even notarized. Should you have any questions, please let me know. As always, thank you. Pablo R. Velez Senior Assistant City Attorney City of Miami Office of the City Attorney 444 S.W. 2nd Avenue, Suite 945 Miami, Florida 33130 Telephone: 305-416-1882 Facsimile: 305-400-5071 Email: PVelez@miamigov.com Tania Mickens Legal Assistant Telephone: 305-416-1820 Facsimile: 305-400-5071 Email: tmickens@miamigov.com Disclaimer: This e-mail is intended only for the individual(s) or entity(s) named within the message. This e-mail might contain legally privileged and confidential information. If you properly received this e-mail as a client or retained expert, please hold it in confidence to protect the attorney -client or work product privileges. Should the intended recipient forward or disclose this message to another person or party, that action could constitute a waiver of the attorney - client privilege. If the reader of this message is not the intended recipient, or the agent responsible to deliver it to the intended recipient, you are hereby notified that any review, dissemination, distribution or copying of this communication is prohibited by the sender and to do so might constitute a violation of the Electronic Communications Privacy Act, 18 U.S.C. section 2510-2521. If this communication was received in error we apologize for the intrusion. Please notify us by reply e-mail and delete the original message. Nothing in this e-mail message shall, in and of itself, create an attorney -client relationship with the sender. Under Florida Law, e-mail addresses and the contents of the e-mail are public records. If you do Qaplt want your e-mail address, or the contents of the e-mail, released iionse to a public records request, do not send electronic mail to this entitystead, contact this office by phone or in writing. Please consider the environment before printing this e-mail. From: DocuSign NA3 System <dse_NA3@docusign.net> Sent: Monday, February 26, 2024 11:13 AM To: Velez, Pablo <pvelez@miamigov.com> Subject: EXPERT CONSULTANT AGREEMENT WITH INNOVATIVE FINANCIAL STRATEG LLC CAUTION: This is an email from an external source. Do not click links or open attachments unless you recognize the sender and know the content is safe. • Aimee Gandarilla sent you a document to review and sign. Olivera, Rosemary From: Mickens, Tania Sent: Monday, April 15, 2024 11:31 AM To: Gandarilla, Aimee; Hannon, Todd Cc: Lee, Denise; Olivera, Rosemary; Brown, Sadie; Roberts, Frankeetha; Fossler, Thomas Subject: Matter ID 23-3304 RE: Expert Consultant Innovative Financial Strategies (Matter 23-1851) Attachments: Agreement.pdf Hi Aimee, The correct Matter ID is 23-3304. This matter is assigned to Thomas Fossler. His legal assistant is Frankeetha Roberts. I have included both on this email. Thank you. Tania Mickens, Legal Assistant to David M. Goehl, Assistant City Attorney Pablo R. Velez, Senior Assistant City Attorney City of Miami Office of the City Attorney 444 S.W. 2"d Avenue, Suite 945 Miami, Florida 33130 Telephone: 305-416-1820 Facsimile: 305-400-5071 tmickens@miamigov.com Disclaimer: This e-mail is intended only for the individual(s) or entity(s) named within the message. This e-mail might contain legally privileged and confidential information. If you properly received this e-mail as a client or retained expert, please hold it in confidence to protect the attorney -client or work product privileges. Should the intended recipient forward or disclose this message to another person or party, that action could constitute a waiver of the attorney -client privilege. If the reader of this message is not the intended recipient, or the agent responsible to deliver it to the intended recipient, you are hereby notified that any review, dissemination, distribution or copying of this communication is prohibited by the sender and to do so might constitute a violation of the Electronic Communications Privacy Act, 18 U.S.C. section 2510-2521. If this communication was received in error we apologize for the intrusion. Please notify us by reply e-mail and delete the original message. Nothing in this e-mail message shall, in and of itself, create an attorney -client relationship with the sender. Under Florida law, e-mail addresses are public records. If you do not want your e- mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. Please consider the environment before printing this e-mail. From: Gandarilla, Aimee <AGandarilla@miamigov.com> Sent: Monday, April 15, 2024 11:08 AM To: Hannon, Todd <thannon@miamigov.com> Cc: Lee, Denise <DLee@miamigov.com>; Olivera, Rosemary <ROlivera@miamigov.com>; Brown, Sadie <SBrown@miamigov.com>; Mickens, Tania <tmickens@miamigov.com> Subject: RE: Expert Consultant Innovative Financial Strategies (Matter 23-1851) Please find attached copy of the entire executed agreement. Thanks. 1 Thankyou, athwe qandavcitea Procurement Assistant City of Miami Procurement Department 444 SW 2' Avenue, 6thfloor, Miami, FL 33130 P (305) 416-1906 F (305) 400-5073 E agandarilla@miami.gov "Serving, Enhancing, and Transforming our Community" From: Gandarilla, Aimee Sent: Monday, April 15, 2024 10:20 AM To: Hannon, Todd <thannon@miamigov.com> Cc: Lee, Denise <DLee@miamigov.com>; Olivera, Rosemary <ROlivera@miamigov.com>; Brown, Sadie <SBrown@miamigov.com>; Mickens, Tania <tmickens@miamigov.com> Subject: Expert Consultant Innovative Financial Strategies (Matter 23-1851) Good morning Todd, Please find attached the fully executed copy of an agreement from DocuSign that is to be considered an original agreement for your records. Thankyou, a we qandavtitta Procurement Assistant City of Miami Procurement Department 444 SW 2' Avenue, 6thfloor, Miami, FL 33130 P (305) 416-1906 F (305) 400-5073 E agandarilla@miami.gov "Serving, Enhancing, and Transforming our Community" 2