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HomeMy WebLinkAboutR-76-0482RESOLuTXON NO, 76-482 A RESOLUTION AUTtoRIZINC THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH THE MANPOWrii PLANNING COUNCIL Or DADS AND MhNROE COUNTt S To IMPLEMENT A MIAMI-st1RMER TEEN EMPLOYMENT PROGRAM, WHEREAS, disadvantaged young residents of the City will be in need of Summer employment; and WHEREAS, the City of Miami is eligible to receive U.S. Department of Labor funds for the operation of a Summer Teen Employment Program to commence June 24 through August 12, 1976; and residents WHEREAS, 701 jobs will be available for disadvantaged of the City from 14 through 21 years of age; and WHEREAS, participants in the program are to work a maximum of 25 hours per week for 7 weeks at $2.30 per hour; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The City Manager is hereby authorized to enter into an agreement with the Manpower Planning Consortium of Dade and Monroe Counties pursuant to the City of Miami Resolution No. 74-111, for the purpose of receiving funds to operate a Miami -Summer Teen Summer of 1976. 1976. Employment Program during the PASSED AND ADOPTED this13 day of H. D. SOUTHERN CITY CLERK PREPARED AND APPROVED BY: /r- I-41X 67/1.4!' ROBERT F. CLARK Assistant City Attorney APPROVED ATO FO ND CORRECTNESS; -Q1611 JO S , LLOYD Ci Attorney MAY MAURICE A. FERRE Mayor "SUD T I\lE "DOCU.MENT,+INDEX ITEM NO. _, 1 CITY COMMISSION MEETING OF MAY 1 3 197isownoN 6 swam. P. �'a CIT'( Cr ;'t "I. rLORIoA INTEF:•OFrtc. E r iEMO : NDJyt to: Honorable Members of the City CommissiontAY �� 1�y6 S'J'J .1 Proposed Resolution. for 1976 , teal, Csik.4611/40.4 Summer Teen Employment Program, Fnr P , W, Andrews RErEpEk.c.E5 City (tanager ENCLOSURES Enclosed please find for your consideration a proposed resolution authorizing the execution of an agreement with the Manpower Plan- ning Consortium of Dade and Monroe Counties for the operation of a Summer Teen Employment Program in 1976. The City of Miami is entitled to receive U.S. Department of Labor funds to operate this program in 1976. There are 701 slots avail- able for disadvantaged residents of the City aged 14 to 21 years. Participants will work not more than 25 hours per week for seven weeks at $2.30 per hour in positions such as Recreation Aide, Inspector Aide, Survey Aide, Clerical Aide, etc. The following City Departments will participate in the Teen Pro- gram: r, T E. . Parks and Recreation Department Civil Service Finance Department Fire Department Public Works Department Publicity and Tourism Department Cultural Affairs Office Manpower Office Fi1.E• c U ' i '.S FOLLO'"4.-4 CONTRACT NO. 1-PNP- AGREEMENT BY AND BETWEEN THE OFFICE OF TOE MANPOt•1ER PLANNING CONSORTIUi4 FOR DADE AND IMONROE COUNTIES, iIEREINAFTER REFERRED TO AS OMPC, (3Y AND THROUGH THE COUNTY MANAGER, METROPOLITAN DADE COUNTY, AND TILE CITY OF. MIAMI, EIORIA FOR 1H1: USE. AND BENEFIT OF TIIL COMPREIICNSIVE FMPI.OYMEi1T AND TRAINING ACT PROGRAM WI TNESSETH THAT ,WHEREAS, it is the purpose of the Comprehensive Employment and Training Act of 1973, to provide job training and employment •opportunities for economically disadvantaged, unemployed and under- employed persons, and to assure that training and other services lead to maxi►Hum employment opportunities and enhance self- sufficiency, by establishing a flexible and decentralized system of Federal, Stz:te and local programs, AND WHEREAS, the Counties of Dade and Monroe, and the Cities of Miami, Hialeah and Miami Beach, hereinafter referred to as the Consortium, have entered into an intergovernmental agreement, effective February 22, 1974, pursuant to the Florida Interlocal Cooperation Act of 1969, Section 163.01 Florida Statutes (1971), to provide for coordination in the use of manpower resources through the Ot'1PC, AND WHEREAS, the 0t•1PC, by and through the County Manager on be- half of Metropolitan Dade County, after the effective date of said agreement and the individual review and approval of duly authorized representatives of each and all parties thereto, has been desig- nated as the authorized and delegated agent, authorized to act for and on behalf of, said parties in any and all matters, AND \.Jk ri� i.V .1 FOLLP' 4 CONTRACT NO, 1-E'Nr stilvto AGREEMENT BY AND t tWCEN THC Or'rICE OF THE MANPOWER PLANNING CONSORTIUM FOR DADE AND MONROE COUNTIES, HEREINAFTER REFERRED TO AS OMPC, BY AND THROUGH THE COUNTY MANAGER, METROPOLITAN DADE COUNTY, AND THE CITY OF MIAMI, FIORIA FOR TILL USL AND BENEFIT OF TIIL COMPREHENSIVE EMPLOYMENT AND TRAINING ACT PROGRAM, WITNESSETU THAT: ; and Training Act of 1973, to provide job training and employment .opportunities for economically disadvantaged, unemployed and under- employed persons, and to assure that training and other services lead to maximum employment opportunities and enhance self- sufficiency, by establishing a flexible and decentralized system, of Federal , State and local programs, AND WHEREAS, it is the purpose of the Comprehensive Employment WHEREAS, the Counties of Dade and Monroe, and the Cities of Miami, Hialeah and Miami Beach, hereinafter referred to as the Consortium, have entered into an intergovernmental agreement, effective February 22, 1974, pursuant to the Florida InterlocF11 Cooperation Act of 1969, Section 163.01 Florida Statutes (1971), to provide for coordination in the use of manpower resources through the OMPC, AND WHEREAS, the OMPC, by and through the County Manager on be- half of Metropolitan Dade County, after the effective date of said agreement and the individual review and approval of duly authorized representatives of each and all parties thereto, has been desig- nated as the authorized and delegated agent, authorized to act for and on behalf of, said parties in any and all matters, AND /E "Sk.rc).-/-'; Dc,,uovvio r ii FOLLO\N WHEREAS, the OMPC, by and through the County Manager, has entered 2. into an agreement with the United States Department of Labor, Manpower 3. Administration, for a grant for the execution and implementation of a A. Comprehensive Employment and Training Act Program, in accordance with 5. the Plan prepared by OMPC, in connection with funding of a Summer 6. Youth Employment Program under the Comprehensive Employment and 7. Training Act of 1973, reviewed and approved by the Chief Executive D. Officials of all Consortium members, AND 9. WHEREAS, the OiiPC desires i irnpiement_ a 1976 Summer Youth 10, , Ernpl o ment Program 11. under the Comprehensive Employment and Training Act Program, AND 12. WHEREAS, the OMPC desires to engage The City of Mimai, Florida 13. 14. 15. STEP '7G -to implement and operate a 16. NOW, THERECORE, in consideration of the premises, and the mutual 17. covenants and obligations herein contained, and subject to the terms and 18. conditions hereinafter stated, the parties hereto understand and agree 19. as follows: 20. ARTICLE I - DEFINITIONS, PURPOSE, OBLIGATIONS 21. A. Definitions 22. 1. Act means the Comprehensive Employment and Training Act ?3. of 1973, as amended. 24. 2. DOL means the Secretary of the United States Department 25. of Labor, or any person or persons authorized to act in 26. his behalf. 27. 3. CETAP means Comprehensive Employment and Training Act 28. Program. • V r r VE Vy Contractor means 41,4 the City of hi am , F1 on da_,, .._ 2. 3. 5. OMPC Director means the Executive Director, OMPC. 4. 6. OMPC means the Office of the Manpower Planning Consortium 5. for Dade and Monroe Counties. 6. B. Purpose of Contract 7. The purpose of the Contract is to state the covenants and 8. conditions under which the Contractor will implement the 9. STEP '76 10. Program to be funded under the Comprehensive Employment and 11. Training Act Program. 12. C. Obligations of the Contractor 13. The Contractor agrees to implement and operate a program, 14. described in detail in the proposal appearing in Article II 15. hereafter, in 'accordance with the following: The provisions 16. of the Comprehensive Employment and Training Act of 1973, any 17. Federal, State and/or County laws, ordinances, regulations and/ 18. or guidelines, with any 01PC directives or instructions, and any 19. additions, deletions or amendments to any of the above which are in 20. effect at the inception of the Contract, or which may be promulgated 21. during its life. The Contractor shall not perform in any way in- 22. consistent with the terms of this Contract except as approved, in 23. writing, by the 01PC. Adjustments in the services to be provided 24. under Article II below, may not be made without written approval of 25. the OMPC. 26. ARTICLE II 27. Article II consist of the following documents: 28. 1. A proposal, submitted to, and approved by the OMPC in tier 4/ FOLLO 'r r^ ♦i b .4.. .. • c..1 4.•.. •J,.,,•,.... • •• a 0.. • ....1.. •.ii........ _.Q`. • 11160. . ...-. • 1proposal consists 'Y the following documents: 3. A. A Summary Data Form, consisting of l pages. 4. b. A Staff Data Form Sheet, consisting of 3 pages. b, c. A S.T.E.P. Intake Plan, consisting of 2 pages. 6. d. A S.T.E.P. Youth/Worksite Data Sheet, consisting of 1 pages. 7. 2. A Worksite Summary Forrn consisting of 65 pages. This document 8. represents an outline of information contained in individual agency 9. application forms submitted by each worksite where STEP enrollees 10. will be working. These application forms are on file, by operator, 11. at the offices of the OMPC, 140 W. FLAGLER STREET, MIAMI, FL. 33130, • 12. 'and are hereby incorpor-tA by reference. 13. ,3. A detailed, line -item Budget Application Summary corm, consisting of 14. 7 pages. These documents are found attached hereto as Exhibits A through C . 15. ARTICLE II1 - TIME OF PERFORMANCE 16. This Contract shell become effective upon execution by the County 17. Manager, on behalf of Metropolitan Dade County, as of the 1st day of /\pril, 18. 1976, the services of the Contractor are to commence as soon as practicable 19. after the effective date and shall be completed, in light of the purposes of 20. this Contract., no later than the 30th day of August , 1976. 21. ARTICLE IV - COMPENSATION AND METHOD OF PAYMENT 22. A. Reimbursement - Method of Payment .23. The OMPC agrees to reimburse, or directly pay, all costs 24. reflected in the approved budget appearing as part of Article II above, 25. and allowable under Federal, State and County guidelines. Request 26. for payment shall be made by way of the Metropolitan Dade County 27. Reconciliation and Reimbursement Form 401, or Direct Payment Form 501, 28. and proper documentation, in support of such request, shall be attached 29. thereto and submitted to OMPC for approval. Payment shall be made by 30. the Dade County Finaice Director, upon proper presentation of request 31. and documentation, when approved by the OMPC Director, or his designee, 32. and the Contractor. For purposes of this section, originals of 33. invoices, receipts, or other evidence of indebtedness shaSlS '' FOLL OW considered pror documentation. When ginal documents Cannot be presented, the Contractor must adequately justify their absence and furnish +copies► 4. U. Reimbursement T meiy_ *St; lion 5. Requests for payment shall be made on a timely basis. 6. Reimbursement requests shall be submitted no later than 7. thirty (30) days after ti:-,.last date covered by such re- 8. quest. Reimbursement requests for expenditures incurred, 9. during the life of this Cor1tr•act, shall not be honored if 10. received by OMPC ninety (90) days following the expiration � s 11. • date hereof as stated in Article III Time of Performance. C. Maximum Compensation The Contractor agrees to accept as full payment for services rendered, in a manner satisfactory to the OMPC, the lesser of the fo11 owi ng : (1) the amount of 30, 328.12 OR (2) the amount of cash expenditures made by the Contractor fo►r purposes of carrying out the services hereunder. It is expressly understood and agreed that in no event shall the total compensation to be reiinbursed hereunder exceed the 20. maxi►num sum of Thirty Thousand Three Hundred Twenty Eight and 21. 23. 24. 25. 26. 27. 28. 12/100 --'• r!+ Shift of Funds Funds may not be shifted by the Contrd.ctor within and between line items of the budget application listed in Article II above, and attached to the Contract as Exhibit C, without prior written approval of the OMPC. For purposes of this Contract, no budget amendment or revision may here- after be effective for any purpose unless, and only to the extent concurred in by OMPC, consistent with DOL requirements. w • trot DOSd 1. 2i 3. 4. 5. Sylaries, Fringe Benefits, Johbescriptlo.hs. To be eligible for reimbursement for personnel costs, the Contractor shall submit to the OMPC for approval, in accordance with DOL guidelines, a detailed statement of the personnel policies of the Contractor. Such a statement 6. shall include pay schedules, work hours, fringe benefits, 7. job descriptions, as well as work history and qualifica- 8. tions'of those employees who will discharge duties in connec- 9, tion with this Contract. The personnel policies to be . 10. followed under this Contract shall be those used by the 11. Contractor in the ordinary course of its business, providing, 12. however, such policies conform to the provisions of the Inter- 13. governmental Personnel Act of 1970 (Public Law 91-648 effec- 14. tive January 5, 1971) . 15. ARTICLL V - RECORDI:EEP1 HG AND DISCLOSURE 16. A. yinancial Accountability 17. The Contractor agrees to a financial systems analysis 10. and an internal fiscal control evaluation being made by an 19. independent auditing firm, employed by Dade County, or by 20. Dade County Internal Audit Division, to determine the capa- 21. bility of the Contractor to fiscally manage this program in 22. accordance with DOL requirements. The OMPC may have addi- 23. tional audits and financial systems evaluations performed, 24. at any time, during regular business hours. 25. B. Inspections of Records 26. At any time, during regular business hours, and as 27. often as Ot•IPC, DOL and/or the Comptroller General of the 28. United States may deem necessary, Contractor shall make 29. available to any or all of the above named parties or their 30. authorized representatives, all subcontracts, invoices, "SUPPORTIVE DOCUMENTS FOLLow» ie 2 . 3. covered by this Contract, for purposes of inspection and 4. making audit, excerpts, photostatic copies and/or transcripts. receipts, payrolls, personnel records, enrollee records, reports, documents and all other data relating to all matters J. C. Retention of Records 6. Contractor agrees to retain all financial records, 7. supporting documents, statistical records, and all other 8. records, pertinent to this Contract, for a period of three 9. years. The retention periot . .:tarts from the date of the 10. submission of the final expenditure report. Records for 11. nonexpendabl e property, acqui red wi th funds under the Con- 12. tract, shall be retained for a period of three years after 13. its final disposition. Said records shall be retained be- 14. yond the three year period if audit findings have not been 15. resolved. .16. D. Evaluation 17. Contractor agrees that the 0MPC will carry out perio- 18. dic monitoring and evaluation activities as deemed necessary 19. by Oh1PC or DOL, or both. The continuation of the Contract 20. shall be contingent upon satisfactory evaluative conclusions. 21. Monitoring and evaluation shall include, but not be restrict- 22. ed to, an assessment of adherence to the terms of this Con- 23. tract, qualitative analysis of program services, interviews 24. with clients, former clients, public and private employers 25. who deal wi th the Contractor, and compari sons of planned 26. versus actual progress. 27. ARTICLE t'I RECRUITMENT OF CLICflTS 20. The Contractor agrees to cooperate with existing manpower 29. related organizations in connection with the recruitment of OVIP �+ Contractor agrees to give advance noti'ication) in writing, to 2, the Ot1PCf of any proposed purchase of nonwcensumable or capital 3, equipment as defined in Article VII (A). No capital equipmment d. shall be purchased without prior written approval of the OMPC. 5. Notice and approval are required before each and every purchase. 6. ARTICLE IX - BONDING AND INSURANCE 7. The Contractor shall maintain during the term of this Con- 8. tract, the insurance and bonds specified below: 9. a) Workman's Compensation Insurance as required by 10. Chapter 440, Florida Statutes. 11. b) Public Liability Insurance, on Comprehensive basis, 12. including Contingent Liability, in amounts not less 13. than $100,000 per person, and $300,000 per occurrence 14. for bodily injury, and $25,000 per occurrence for 15. property damage. 16. c) Contractual Liability Insurance covering all liability 17. arising out of the terms of the Contract Documents. 18. d) Automobile Liability Insurance covering all owned, non- - 19. owned and hired vehicles used in connection with the 20. work, in amounts as indicated in b) above. 21. e) No modification or change in insurance shall be made 22. without thirty (30) days advance notice, in writing, 23. to the Manager, Metropolitan Dade County Finance Depart- 24. ment, Insurance Management Division, Dade County Court- 25. house, 73 West Flagler Street, Miami, Florida, 33130. 26. f) Prior to the disbursement of funds to the Contractor, 27. the Insurance Management Division shall receive assur- 28. ance that all persons handling funds received or dis- 29. bursed under this Contract are covered by Fidelity 30. Insurance in an amount consistent with sound fiscal • 31. practice. The Contractor's employer honesty bond must ''SUPPORTIVE DOCUtv`MENTS i:rrd ! Own 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. be endorsed to include bade County as the loss payees The Public Liability Insurance coverage as required in paragraph b) above shall include those classifications, as listed in Standard Liability Insurance Manuals, which are applicable to the operations of the Contractor in the performance of this Contract. All insurance'and bonding required above shall be issued by companies authorized to do business under the ing (1) (2) The laws of the State of Florida, which meet the follow - qualifications: The company must be rated to management, and no less than "AAA" as to financial strength accord- ing to the latest edition of Best's Insurance Guide, published by Alfred M. Best Company, Inc. Contractor shall furnish certificates of insurance and no less than "A" as bonding to the Manager, as per e) above, prior to commencing any activity under this Contract. Said certificates shall clearly indicate that the Contractor has obtained insurance 20. and bonding, in the type, amount and classifications, in 21. strict compliance With this article. 22. ARTICLE X -. INDEMNIFICATION 23. The Contractor understands and agrees that it is 24. contractor and agrees to indemnify and hold the OMPC 25. or both, harmless 26. equitable, for or on account of any and all claims, demands or suits, 27. in contract or in tort, actual or threatened, and from damages or 28. payments, including costs and expenses, arising out of breach of 29. contract or the acts or omissions of the Contractor, its employees, 30. agents or persons under its control. an independent or Dade County, from liability of any nature or kind, legal or "SUPPOrn-r,"7., DCCUIEN i3 FOLLOW" -10 1, ARTICLE XI MAINTENANCE or EFFO?T, 2, It is understood and agreed that the level of services, 3, activities and expenditures by the Contractor, in existence 4, prior to the initiation of serviees hereunder, shall be con 5, tinued and not be reduced in any way as a result of this Con= 6, tract except for reductions unrelated to the provisions or 7, purposes herein stated. It is further understood and agreed 8. that the program funded through this Contract will not result 9. in the displacement of employed workers, impair existing con- 10, tracts for services or result in the substitution of funds allo- 11. cated under this Contract for other funds in connection with 12. work' which would have been performed even in the absence of 13, .this Contract. 14. ARTICLE XII - coNrLICT OF INTERESTS 15. The Contractor covenants that no person, under its employ, 16. who presently exercises any functions or responsibilities in 17, connection with the OMPC or the CETA funded projects or programs, 18, has any personal financial interest, direct or indirect, in this 19. Contract, The Contractor further covenants that, in the perfor- 20. mance of this Contract, no person having such conflicting inter- 21, est shall be employed. Any such interest, on the part of the 22. Contractor or its employees, must be disclosed, in writing, to 23, the OMPC. Provided, however, that this paragraph shall be inter- 24. prated in such a manner as not to unreasonably impede compliance 25. with the statutory requirement that maximum opportunity be pro- 26. vided for employment and participation by residents of the area. 27. The Contractor, in the performance of this Contract, shall 28. be subject to the more restrictive laws and/or guidelines re- 29. garding conflict of interest promulgated by Federal, State or 30, local governments; in particular, Dade County Ordinance 72-82, as 31, amended. Continuation of this Contract shall be contingent upon f •} . J FOLLOA, -11 t. timely disclosure of any conflict of interest to the OMPC as above described, . 3. ARTICLE XIII PROJECT PUBLICITY 4. The Contractor will take affirmative action to ihform 5., residents of the geographical area to be served hereunder, 6. the services to be offered by:. 7. a) Utilizing any available means for advertisement, 8. as necessary for recruitment and outreach. 9. b) Transmitting copies of all news releases and 10. advertising, that will be, or have been sent 11, to the news media, to the OMPC. 12. ARTICLE XIV - SUBCONTRACTS 13. Contractor agrees to give advance notification, in writing, 14. to the OMPC of any subcontract. None of the work or services, 15. including, but not limited to, consultant work or services, 16. covered by this Contract, shall be subcontracted without prior 17. written approval of 0t4PC. The advance notification shell include: 18. a) Identification of the subcontractor. 19. b) The proposed subcontract price, together with a com- 20. piette and accurate breakdown of that price by component. 21. c) Identification of the type of subcontract to be used. 22. ARTICLE XV - AMENDMENTS 23. The OIIPC and the Contractor may, in their discretion, amend 24. this Contract, at any time, to conform with any contingencies 25. which may require such amendment. Amendments, if required, shall 26. be incorporated, in writing, to this Contract, upon review, appro- 27. val and execution by the parties hereto. E I S J , DOCUfVEN.i3 FOLLOVV" -12- 1 AMICI.0 XVI - TERMINATION A. Termination for Cause: If, through any cause, the Contractor 3, shall fail to fulfill, in a timely and proper manner, its 4, obligations under this Contract, or, if the Contractor shall 5. violate any of the covenants or stipulations of this Contract, 6. the OMPC shall thereupon have the right to terminate this Conte /. tract, in whole or in part, at any time, by giving written 8. notice of such termination to the Contractor, specifying the 9. effective date thereof, at least five days before said ef.fec- 10. tive date. The Contractor shall be entitled to receive just 11. and equitable compensation for any services satisfactorily 12. performed hereunder through the date of termination. 13. Notwithstanding the above, the Contractor shall not be 14. relieved of liability, to the O!IPC, for any damages sustained 15. by the OMPC by virtue of any breach of Contract by the Con- 16. tractor, and the OMPC may withhold any payments to the Con- 17. tractor for the purpose of set-off until such time as the .18. exact amount of damages due the OMPC from the Contractor is 19. determined. ?.0. B. Termination for Convenience of the OMPC: The OMPC may terminate this Contract when it is determined, by the OMPC, to be in the 22. best interest of the overall area plan, by giving at least 23, thirty days advance notice, in writing, to the Contractor. 24. The Contractor shall be entitled to receive just and equitable 25. compensation for any services satisfactorily performed here- 26. under through the date of termination. 27. C. Termination for Convenience of the Contractor: The Contractor 28. may terminate this Contract, at any time, by giving at least 29. thirty days advance notice, in writing, to the OMPC. The 30. Contractor shall be entitled to receive just and equitable • DOCU fr3EN 1 S FOLLOW" ..t3r 1. compensation for any services satisfactorily perforMed 2. hereunder through the date specified in the notice as 3. the effective date for such termination. 4. ARTICLI: XVI I - ASSURAfCCS MW CCRTI FI CATtONS J. The Contractor assures and certifies that: 6. 1) It possesses legal authority to enter into this Con- 7• tract; a resolution, motion or similar action has been 8. duly adopted or passed as an official act of the Con-. 9• tractor's governing body, authorizing the execution 10. of the Contract, including all understandings and 11. assurance, contained herein, and directing and authorizing 12. the person identified as the official representative of 13. the Contractor to act in connection with the Contract 14. and to provide such additional information as may be 15. required; 16. 2) It will comply with Title VI of the Civil Rights Acts 17. of 1 964 , (Pi_ I_ . 88-354) , and in accordance with Title VI 18. of the Act no person in the United States shall on the 19. ground of race, color, sex, or national origin, be [U. excluded from participation in, be denied the benefits 21. of, or be otherwise subjected to discrimination under 22. any program or activity for which the Contractor re- 23. ceives Federal financial assistance, and the Contractor 24. will immediately take any measures necessary to effectu- 25. ate this assurance. 26. 3) It will comply with Title VI of the Civil Rights Act 27. of 1964, (42 USC 2000d.) prohibiting employment dis- 28. crimination where (1) the primary purpose of a grant 29, is to provide employment or (2) discriminatory employ- . ° -.. UPPORTIV DOCUMENTS FOLLOW 24 3. Mont practices will result in unequal treatment of persons who are or should be benefiting from the grant -aided activity. 4. 4) No person with responsibilities in the operation of 5. any program funded under this Contract will discrimiL 6. nate with respect to any program participant or any 7. applicant for participation in such program because 8. of race, creed, color, national origin, sex, age, 9. political affiliation or beliefs (sections 703(1) and 10. 712). 11. 5) It wi11 comply with the provisions .,f the }latch Act 12. which limit the political activity of employees. 13. 6) It wi 11 comply with the requirement that no program 14. under this Contract shall involve political activi- 15. ties (section 710). 16. 7) It will establish safeguards to prohibit employees 17. from using their positions for a purpose that is or 1R. gives the appearance of being motivates' by desire 19. for private gain for themselves or others, particu- 20. larly those with whom they have family, business or 21. other ties (section 702(a)). 22. 8) Participants in the program will not be employed on 23. the construction, operation or maintenance of that 24. part of any facility which is used for religious in- - 25. struction or worship (section 703(3)). FOLLOW" 9) Appropriate standards for health and safety] in week and training situations will be maintained (section 703(5)), 10) Conditions of employment or training will be appro- priate and reasonable with regard to the type of work, the geographical region and the proficiency of the applicant (section 703(4)), 11) Training will not be for any occupations which require less than two weeks of pre -employment training, unless immediate employment opportunities are available in that occupation (section 703(8)). 12) Training and related services will, to the maximum extent practicable, be consistent with every indi- vidual's fullest capabilities and lead to employment opportunities which will enable participants to be- come economically self-sufficient (sections 703(9), 105(a)(6)), 13) The program will, to the maximurn extent feasible, contribute to the occupational development or upward mobility of individual participants (section 703(13)). 14) Individuals receiving training on the job shall be compensated by the employer of such rates, including periodic increases, as may he deemed reasonable under regulations prescribed by DOL, but in no event at a rate less than that specified in Section 6(a)(1) of the Fair labor Standards Act of 1938 or, if higher, • under the applicable State or local minimum wage law (section 111(b)), • DOCUMENTS FOLLOW'? 15) Persons employed .n public service jobs under this Con- tract shall be paid wages which shall not be lower than whichever is the highest of (a) the minimum wage which would be applicable to the employee under the Fair Labor Standards Act of 1`;; {section 6(a)(1) of such title applies to the participant and if he were not exempt under section 13 th?reof, (b) the State or local minimum gage for the most nt.v ly. comparable covered employment, or (c) the prevailing rates of pay for persons employed in similar public occu.;.+ ons by the same employer (section ?08(a)(2)). 12. 16) It wi 11 comply wi th the labor standards requirements set out in section 706 of the Act. 17) Manpower services, including job development, will be provided to those most in need of them including low income persons and persons of limited English-speaking ability (section 105(a)(1)(D)). 18. 18) Special consideration will be given to the needs of '�. eligible disabled veterans, special veterans, and indi- 20. viduals who served in the Armed Forces and who receive 21. other than a dishonorable discharge within 4 years before 22. the date of their application. Each Contractor in select- 23. ing participants for programs funded under Title 1 of the 24. Act, shall take into consideration the extent that such 25. veterans are available in the area. Specific effort should 26. he made to develop appropriate full or part-time oppor- 27. tunities for such veterans, The Contractor should 28. utilize the assistance of the State and local veterans 29. employment service representative in formulating its pro- -17- gram objectives. On a continuing and timely basis, inf'ormnation on job 3. Vacancies and training opportunities funded under 4 Title 1 of the Act shall be provided to the State and 5. local veterans employment service representative for 6 the purpose of disseminating information to eligible 7. veterans (section 104(b) of Emergency Jobs and Unemployy 8. ment Assistance Act of 1974). Witness our hands and seals on this day of , 197 ATTEST: DADE COUNTY, a POLITICAL SU[3DIVISION OF THE STATE OF FLORIDA By_ CLERK, BOARD OF COUNTY COI414I SSl ONERS OF DADE COUNTY, FLORI DA ATTEST: By Address By Address • By COUNTY MANAGER Contractor The City of 'Miami, Florida By Ry • , FOLLOW PART t STOP c76 OPERATOR SUMMARY DATA SPONSOR AGENCY Nawt City of Miami Address 3318 Pin American Drive Telephone 579-6699 PROGrRA�Y, DIRECTOR Nam. P. W. Andrew Address 3318 Pan American Drive Telephone 579-6699 Total runds Requested $ 335, 616, 97 7otiizl Youtil Salaries +Fringe $305,288,85 Total AcWini:,trative $ 30,328. (z Number of new STEP tdorksi tes Nunfihe r oft/o rk . i tes 65 Numbt,'r of Youth „".,19 ). //uf "Open" Youth positions_ 61,3 //of Youth on sites wishing to select their owct PLANNING ESTIMATES Geo1;rphicul Area of Concentration (1/ of Enrollees Per Area) No. Duds: 2 So. Central a?7 Hialeah 0 No. Contra.), So, bade o Miami Beach 0 Central r, Miami Beach 0 DATA FOR APPLICATION. TO FEDERAL GOVERNMENT Age Concentration __. 1.4-71 Other Characteristics (# of Enrollees in each category) Sex Race ,Mule 421 Black 310 Spanish American 356 Fwale 28o White 21 Migrant 0 Other Veterans to 14 "c_.. r r . .... DOCL .» r FOLLOW' STEP 76 STAFF DATA SHEET 0 PART II Operator,- , A. Uuu,her of year. -round staff to be used 3 Number of additional staff to hire 10 B. Criteria to be used for staff selection C. flow will you insure that staff hired will be experienced in accurate record keeping procedures? D. Job descri;,tion(s) (Attach if easier) E, Provide details:, on !Ilan for staff orientation/training on both intake and weekly operatioi,e, (Plea!:u detail schedule, individual responsible, program content, etc.) (Attach udki t ioi1,.,1 sheets.), f,. Please, explain your plans for staff supervision. G, Will you require any reports from staff? Pease explain and attach format Method planned nor payroll time -sheet collection and check distribution J. How will you distribute the last pay check when youth are no longer working? (5 DOCUMENTS FOLLOW" A. 3) l0) 13, Will follow City of Miami work standards, 50`/ of the staff would have had prior experience With STEP, C. Or ).c:nLation ►tecL.ings, Workshops Will be conducted prior to the beginning of the program, to acquaint staff with correct pro-. ced► res for completing time Sheet, reading STEP print-outs, Supervisory counselor will act as a payroll liason between O,M.1',C: and City of Miami. 1Ie/She Will be responsible for rcmcdiat.int.1 payroll problems, Such a person will have head prior experience ience in this area, 17. Counselors. 1) Pick-up Lime --sheet., Maintaining up to date files on each yout.ir. 2) Perio:►rring Intake and tr:rminations on applicants uG they occur. 3) Completing t.i.ng accidents reports. 4) Distributing chocks, 5) Liaison i.;eLwc'c:►i enrollee and STEP operator, O Liaison bctwct:n enrollee and STEP operator, 7) Advisor to enrollee and supervisors. 8) Completing weekly reports, 9) Maintaining accurate mileage records, Secretio 1.) Performs secretarial duties, 2) Act:; as Assistant to Program Director, Director 1) Overall supervisor of STEP Program, 2) Insures the .lines of communications are maintained between osp ,ttur and OMPC, 3) Insures all infor►;1ation relative to STEP is relayed to the wor::site :supervisor. 4) ConclucLs orientation meetings and ,Staff Rap session. 5) Evaluates program and staff. G) Submits final reports. Recommendations to operator. 7) Picking -up checks at OMPC, 8) Returning checks to OMPC. 9) Insures duties are performed by counselor, 10) Payroll liaison between operator and OMPC, Solving payroll problems. L r`".'J �� rr y, ice► L. t,ta f r Orientation 1) Duties; responsibilities for counselor. (Sec Part D) 2) Procedures for completing intake application. 3) Procedure for distribution of time sheets and pay checks. 4) Completing accident reports, 5) Procedures for termination/Status reports. G) identifying job sites. 7) Program Director will be responsible for conducting orientation. P. Counselors wi.11 submit weekly reports of activities, plan schedules for visits to the work site must report to the office before going out in the field. Supervisory counselor will be held responsible for overseeing these activities. G. Yes, weekly reports- Non-structcd format. Counselor will use his/her own creativity and discretion in completing the report. H. Sec attached sheet Part IV, page 2. L. Prior to the end of the program, a written notice identifying specitic dates location and time for final check distribution WO) bo give,, to each enrollee. Checks not personally issued will be returned to OMPC for mailing. P:�T Ni - n S is a ' ?C _ L'Cditi r.al s'n is r :ids in:.ail (da _e ii�.i: ...��, t!i:..': ��._..1 i:, cha - , etc .> Tl- Pre--- 211 of the intake ice- the L: locations within the City ;rs for-i:'i.,��...: Si..... iCC _ a c C.1 ti}2_ t--^G-- ^--- - -, Eno run t:'rcL'-h ts2 .. ca7Its ray a.. -_V .: ese locations have not vet bee. ;+ :ling .your proced;:r- f:r C'_.:.rai. : a ai..';t o,:er 3r unc:a, er n a.::7:e .t. NIntake will be handled by the above e:_^ticned individuals only. Each o= :site has re uested a certain r:+_h_r of ir_4ivid- L'irsT-tre:e:ore. precisely that nu: -Jet afie-:2_:_i S-?S will be jit+en to that site. Thus,. guarding ding aza.-, r �_:..ct over or �.;r.Lr_ enrollL--e- o Refera1 slis wi 11 be r-_:;,.ic •.._Q_it:_.�"i_t?"_ �•��zCc��.._ �� -�Qi_ _`'-2 1? i.�'-) r I_ �_�z:.'"�`��_-Th___'`2': ._nt�_..tr^.cT.-i"eCO-ry=, intake oersonr 1 will keep one.,_arl . er rolleas will keeeo one to vcriif_ o'ac :_2nt_ art, the _:.'Qr{bit`- --nr-- xpiain yc:r procedure for ;no.:ir,g what intake applications he.._ been su't::,fitted to the STEP Payroll Cffice. Since intal:e is i' do" fr ' 2 `--� -.Location 3 i^ the three individuals involved' will have absolute control over c ��.c _�cr cert.�:_ �ec� t:�_... i the aplica.icrs. C o'e r c??iic. _ cr^ _ s cep n seat to the Payroll office they will be kept cr a se. ze file. One c_` the three handlers'�: iI1 be re'ncrs 1 ea to ci ec r 'i order___c_ ` ce £ the :.•� - ____.______ 4G_.:tc T: this file in Drat A. cross rE�2_C:_ _ 'G` i...^.c Gii1T.t"Gl1rS till also assure accuracy. 2iscuss in &tail your rrocec!u:e to verif': that all intake applications payrollprint-out an ap ! ..tlar,s have head placed on pr►n d to insure that individuals not on the payroll do not go to work. (Identify individual responsible). Counselors for the prc2ra;_ will be on board two weds ✓e`er e e :rollees .begin work. Each counselor will be responsible ror a Spec=:ic Zone aria they wii.1 cnect: the prir_t-aut s to =eke sure that all of their enrollees appear in tt:t= . If they do not, they will notify the enrollee and the supervisor not to report to work, until the situation has been Cleared. v °ate " +^� b[ ( llr t /7 ' � _ :: , 1 Each cpOs:. �c%441 f lestbe ado^^ani d by 1,4-: , work permit if needed, income verification sheet if needed,and orcbay Yl. loyalty oa.o: ' %t• can be accepted for payroll processing. Five working days must be a11o::.e ► for payroTT' or„cessi - The STEP `76 Office will provide your project with an alphabetical print-out on each intake 1-as teen acsa7ted zn the payroll list. You. will also to provided a listing o: all intake applications that are rejected by tha payroll cti stem. " I I _rs are _ti-ad to o11-Liasc^ . icer for Thtion.. -pieta the of :c., znar" i.;c:cating briefly what ;ram is in C.ra. aticl_ :ks 1y - 8:30 s be d up by _visory - 10:30 :ks given rogran. :selors -e checked correct- 3 and . r_t'ed. 10 - 3:30 ribution _:ecks ,.roliaes 8:00 0:30 Cour.- selors per- form admir.- istra- tiv e duties.: 0:30 2:30 irg checks eis- trib- uted. - 5:00 2:3e : initg checks 5:00 taken to .re- place. paring _oil prob- of new s encounter- ti=.e CC.L'I2- sheets t c le Evan tc su- :er- v sors . • ..3sday Checks returned y noon End of p ay r�riod 8:00 5:00 Time sheets picked up and new time sheets di.s- trib- tted. Time -sheets ci:ecked - for correct- ness. Time sheets in by noon 8:00 5:00 Taken to NPC by supervi- sory counselor. Counselors follow their itinerary. c.. .. r �. :..J=cL a typical l : :ei.JCam./ of FrLtfa 8:C0 12:00 Ccu :- selo:s status report on ea. t iv- itr.es for the veek are due. 1:00 3:00 Ad- is- tra- ti_v e 3 �0 :00 Rap scsDis- - sion c= r ob- _i.t.:: "CEK .on. Tues. This week is spent attending to their 1) Scheduled visits 2) candling intake, terminations. 3) Accident reports. 4) Checking their files. 5) Counseling enrollees. 6) Vorkir g as Liasan between supervisors, ctrollees and administration. ::ed. by counselors duties. ..tired by ' coun- selor and alternate to c:orksites. enrollments, solutions. ..v log when Fri. Mileage reports are due. Status reports ar due. I'eekly Rap session and staff meeting. "S (.D.-a. 1 oc 21 L 'SU OCcui!.fig.` FoLc,OW1 ,1S 1" attach additional sheet as =thods to be used for assignent cf er.r.allea to pi-oper jcb According 4ob availability assignments will be based' prim on youth's experience, fut-Jre ar.d_scheri:n, Job preference -1 .C_ EP t=1-erl-in-COns.ideretion. PART STEP 76 YOUTHRKE:TE DATA S'raT OPER.I.TCR City of Miami y data to be provided to worksita in a,f.fition to social security, ne7a, telepone Yes_ _If yes, what? An emergency contact card on 0.-1:11 enrcAlee, containing tha following inforration: Nare or counselor, nex: cf kin: or pa.u- sponsible or enrollee, their at2dress and telephone :or: member, family physician any illness fro= which er su,.ters ie: diabetes, epilepsy, allersies, asthma, etc. i-hodslanned to provide enrollee with job description and to acquaint wit'r work standards. Staff responsible for intake will have available jobs opened and their description, This information will be irparted to enrollee at that tire. Thus giving the72 a choice of ic12s. Also =, .har,t_outli”g basic-1ov teneardS be isste-&-wc-: to each enrollee. These will bc reirtereted at orientation meeting. lan to orient supervisor and enrollee (include dates, proven staff involved, etc.). Supervisor orientation by program counselors one week prior to enrollees cormencing work. Enrollee orientation bvprogra counselors and supervisors at the job sites on their first three days at :thods to be used to monitor tire sheets and to insure all are submitted on tire. A sheet containing tine sheet. Pick-up days and check distribution dates and number of MaYiMUM h011eatQTT.PC PITr: to wortc wil be given to all supervisors. Prcgrem counselos will be responsible for reminding stlpezmismrs_arse for pc up tine sheet and checking them for correctness. Program counselors will also provide time sheets_ane, wry-!,c4eq wiI7h tP• and social security of assigned enrollees as it appears on FTC payroll register. -0 you plan to evaluate e7.rollca 3r to assist with future full cr part-tia-z e7.p1oyment? Yes If yes„ please Enrollees will be evaluated by their supervisors at the com-Aetion of the program. Recorrendetions for atitre_enploer. _22,i11 be asked for and kept on file to be considered for ob placement. fUDG1.T APPLICATION SUMMARY, Subcontractor:_c.ity of Miami Address'1;+ ,i.:j2:,11t %rlwxj.can_.12r I. M air;i., Flox:i.tla 33133 Project Title: sTralgn Project Function:EL yn,mor Wendt Exp. D'or Youths • ACCOUNT ACCOUNT DESCRIPTION 1 000 2000 3000 4000 Personnel Service Contractdal Services Commodities Fixed & .Sundry Charges TOTAL Administrative Office 140 West_ FiAcller Street Miami i Florid 33130 Project No.. Budget Code: Project Period: 6=25 Total CL'TAP Amount: fi,335.6 .6.92 CETAP 6,/13 ? ._ILO j3.00.op _27,134.47 335616.97 r FOLLOW" ♦ STAVP SAmq ns City of Miami, • • • Prollect �1c►► _-2� luciget toad: ( 1 ) r . ; • . Position 'Title . . (2) Number ' of t'r,ationt, (3) . Salary per Heck (4) '1; of Time tc Pro oot . 6) llumbr, of 1lc�r:i:s (0) Tothl (.: Ci:'i't►1' ; 2530.0 16200.0 Proc :ma Di.]:ccL:ox '_. 1 $230.00 100 11 22.1:=XAM-.CQ111tgQ.rl♦or 9 2 Q0. 00.. 100 9 . Pr.oc;ram Counselor* 9 200.00 50 2 11 18°0.0 1 150.00 100 1650. (; ' In-,c:i.,� 1050. ►, 1050.t• _.,i..;tactNLY._ L'r.o►,,ram Coo:c6in4tor . — 3 In -Kind 30 11 Mrie1i:.r. o T).;iir.•r. Ins Lr uctor 1 150.00 75' ' : • 7 wardrobe Instructor 1 150.00 75 7 • • • • . ...;, , .�..._.. . • - • FOLLO I„ ..• • ♦.' _ 1 _ �?� 2s.1. nl_. ';'r,'')• 1.4 AL - Staff Snlarics LUDG 'J' / PI, CACl Qil • tubtonLriictor: C0D1; "U)0 'rojcct No );ud&ct • • CCbi: lWll.I.) P7 1ON C1:TA1' Pcr ,onnel Staff S i)aric:: (Adiii nStrativo Staff• -&cc Scl1r.dulc A for dct;Iila) lU).0 i'articipnt 1•;;+1;r. • • • • • • • • . Ott J wl. 24.'4,1.0,OO • 2�32,11'i22UO TOTAL, 306 .4 32. 50 • • • 0. i • • . • • i • • "SUPPORTIVE • DOCUMENTS • FOLLQVV" Y. • • Sul,contr.actor: s CObt 20) 2025 2110 2220 2220 2420 2f)20 2610 2640 , • • • CO1)=: »)ESC1;1 PTION Contr,Ac.tunl 'Xoj dct No • budget:.Cudc: • CETA1' Profe:;:.ional ScrviccN (Specify) (Coordinators) in —Kind Medic') 1; Dent.;►1 1'os t aile Telephone Ut•il5tir:: Pri.nti.r►1; Specit:). Service!, (Specify) Travel. (Uul. of Town) Client T1•:in:;portalic+n Al -0- 200.00 -0- 300.00 -.n- -D- $1, 300,00 • "SW5 RTIV DOCUMENTS FOLLOW! . . 4. • • • • • i Y 6 r COM': • C0D) l)UCi I PTi 0 4 Commodities • 3020 • 1Yubi cotioitr, 31.40 Expendelae Tocil.s 6 Suprlic;; (CJ.iem.) 3C0) Spcci.n1 Suppli.e, Clicratt; (Specify) 3010 Office Suplics (Athninst. ) • • • 'Whet Cocic:..__.. cr;rAP 150.00 __. 300.00 TOTAL $ 750.00 • "SUPPOFTE DOCUMEMS• FOLLMT i • • • • • 1 • • • • 1 (• • • • Subcontractors.., .• • • • • • •. • ' • • C01)1 ' • • • • • • • •• • • • • , Uuc)(c t Codes* • • • , •, • • cgpi 1)r riefti>>>'xc,� 1'ixera & Surfdh'y Ch;,Yr.c•r; • • • • • Oki -6.46 ci.•rA) • 4010 Local Travel 1',c i.:nburac ment (Admin.)►..,$ 1 400 ;,00..........._ Sta f.U.7% 412.76 4120 Workmmen'r; Cof;•pn:rwat i on © 1.7 % 2.3% (Specify /•ciMin. C. Clic. ) Clients 6,489.51 N130 Insurance and i)ond.nr• 4140 Group )nuuranco © 3.1 4220 Social Security (liivchi.r;r, }•.'nd)Ca 5.9 % (Specify Admin. C. Client) 4922. Re t ii•e man t — 0— ,,,,,_,__„_. • 1: • • • • • • • . • • • •• • • .•. • • • • • TOTAL •• • • • • • •• • •• • Staff 752.68 1,432.52 Clients 16,&47.00 • "SUPPORTIVE • .DOCUMENTS...,* F0.14.OW"•• ITCHI4ED huouT JmtTIVICAT/ON tibtontriit tor Pro5ect No. COOL rrru Ducr‘tiirlin • 6 • 1010' Staff Salaries: (9 Counselors) at $5. 00/hr., 40 hr. /wit. , for, ci.wks, and same personnel working 20 hr, /wk. for 2wka,. 1 Secretary at $150, 00/wk., for 11 wks. • 1 Program decrector at $230. 00/wk. $ for 11 wks. 1 bailee instructor at $5. 00/hr. , 30 hrs. /wk. for 7 wks. • • 1 Wardrobe instructor at $5. 00/hr. , 30 hrs. /wk. for 7wite. 1030 • Participants Wages: at $2. 30/hr.. 25 hrs. /wk. for .7 wks, 701 ppoitions .2110 postage: 1,600 letters at . 13/letter 2210 Telephone: Installation ft/ Bills, of 11 phones for 11 wkR. 4 • 2410 •Printinv : Flyers, Emergency Contact Cards, Referral Slips, Income Verification • AtIsitiNT. $ 24$ 280. Oo $282, 152. 50 200.00 800.00 300.00 3010 . orrice Sulalies: AdminiStrative 300.00 3020 . Publications: STEP '76 Report 150. Ot) 3140 Expendal'ile Tools [Sr Supplies: (Clients) Film, Developing of 300,00 film, paper, pens, to*c. 4010 Local Travel: • •'-ei.** 't • , 4140 10, 000 miles at .14/rnile 1, 000 mile counselor for length of program for 9 1, 000 miles for contingencies. per counselors 1,400. 00 4124 Worksmen's Comp.: Staff at 1. 7% 412,76 • Client at 2. 3'.% I 6,489.51 Group Insurance: at 3. 1°4, . 752. 68 4220 Social Security: Staff at 5. 9'W Client • . • 1,432. 5i! 16, 647. 00 . . ... ti . In -Kin.d . .'• . . • ., 2010 . 3 Program Coordinatorsat $269. 08/wk. for 11 ' wks. . . 2,95.9.188 • • - .. 30% of tinle. • .. • . •. • .. 4 • . ▪ • • • •• • • • • •4 , • 4 • 4 • , • • • • • . , i o. • • • ._ 4.0 . 4..s .•: • . . • •. • . ... . : ...• ... 004 . • ..'6 .. ., 4,40 • • .• • • #.* • (Attach additional pages as necessary) • SIP • • • • .