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Home My WebLink AboutCRA-R-26-0013 MemorandumSEOPW Board of Commissioners Meeting April 9, 2026 SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY INTER -OFFICE MEMORANDUM To: Board Chair Christine King Date: April 1, 2026 and Members of the CRA Board File: 18946 From: James McQueen Executive Director Subject: Retroactive Approval to Accept Donations — 2025 Holiday Toy Giveaway Enclosures: File # 18946 - Backup BACKGROUND: A Resolution of the Board of Commissioners ("Board") of the Southeast Overtown/Park West Community Redevelopment Agency ("SEOPW CRA"), ratifying and retroactively authorizing the Executive Director to accept donations in the amount of Sixty -One Thousand Dollars and Zero Cents ($61,000.00) ("Funds") for the 16th Annual Historic Overtown Holiday Toy Giveaway held on December 19, 2025 ("Purpose"). It is recommended that the Board of the SEOPW CRA approve and adopt the attached Resolution for the Purpose stated herein. The SEOPW CRA oversees and facilitates an annual Holiday Toy Giveaway in Historic Overtown, which engages with residents and various community partners, attracting visitors, and ultimately opportunities, to the Redevelopment Area. For Fiscal Year 2025-2026, various community partners donated a total amount of Sixty -One Thousand Dollars and Zero Cents ($61,000.00), which was used to purchase services and toys that were subsequently provided to children in the Overtown community as a part of the holiday events. This year's Historic Overtown Toy Giveaway was "lit" with brights lights and artificial snow that fell from the sky. Further, visitors were welcomed with food and beverages as they participated in a number of activities at vendor booths that were featured. JUSTIFICATION: Pursuant to Section 163.340(9), Florida Statutes (the "Act") community redevelopment means "undertakings, activities, or projects of a ... community redevelopment agency in a community redevelopment area for the elimination and prevention of the development or spread of slums and blight...." Section 2, Principle 6, of the Plan, provides for the promotion of "local cultural events, institutions, and businesses" as a stated redevelopment principle. Lastly, Section 2, Principle 14, of the Plan, lists restoration of "a sense of community and unification of the area culturally" as a stated redevelopment principle. DONATIONS: $61,000.00 will be placed in Account Code No. 10051.920101.469000.0000.00000 — SEOPW NonTIF Misc-Other Revenues. FACT SHEET: Number of participants: 350 Funding request: N/A Age range of participants: 2 - 12 Scope of work or services (Summary): The 16th Annual Historic Overtown Holiday Toy Giveaway provides residents of Overtown an opportunity to enjoy the holiday spirit, express community pride, and receive toys for the holiday season. Page 2 of 6 AGENDA ITEM FINANCIAL INFORMATION FORM SEOPW CRA CRA Board Meeting Date: April 9, 2026 CRA Section: Brief description of CRA Agenda Item: A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY ("SEOPW CRA"), RATIFYING AND RETROACTIVELY AUTHORIZING THE EXECUTIVE DIRECTOR TO ACCEPT DONATIONS IN THE AMOUNT OF SIXTY-ONE THOUSAND DOLLARS AND ZERO CENTS ($61,000.00) ("FUNDS") FOR THE 16TH ANNUAL HISTORIC OVERTOWN HOLIDAY TOY GIVEAWAY HELD ON DECEMBER 19, 2025 ("PURPOSE"); PROVIDING FOR THE INCORPORATION OF RECITALS AND FOR AN EFFECTIVE DATE. Project Number YES, there Account Code: (if applicable): are sufficient funds in Line Item: 10051.920101.883000.0000.00000 Amount: $1 0 3 , 41 8.91 NO (Complete the following source of funds information): Amount budgeted in the line item: $ Balance in the line item: $ Amount needed in the line item: $ Sufficient funds will be transferred from the following line items: ACTION ACCOUNT NUMBER TOTAL Project No./Index/Minot Object From $ To $ From $ To $ Comments: A total of $103,418.91 were disbursed for the 2025's Christmas Tree Lighting Event derived from the Non TIF Revenue Fund. Nevertheless, said total of expenditures were netted out by $61,000.00 collected through donations. Page 3 of 6 Approved by: Approval: Executive Director 2/19/2026 Miguel A Valcntiri, Finance Officer 2/19/2026 Page 4 of 6 Southeast Overtown/Park West Community Redevelopment Agency File Type: CRA Resolution Enactment Number: CRA-R-26-0013 File Number: 18946 Final Action Date:4/9/2026 A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY ("SEOPW CRA"), RATIFYING AND RETROACTIVELY AUTHORIZING THE EXECUTIVE DIRECTOR TO ACCEPT DONATIONS IN THE AMOUNT OF SIXTY-ONE THOUSAND DOLLARS AND ZERO CENTS ($61,000.00) ("FUNDS") FOR THE 16TH ANNUAL HISTORIC OVERTOWN HOLIDAY TOY GIVEAWAY HELD ON DECEMBER 19, 2025 ("PURPOSE"); PROVIDING FOR THE INCORPORATION OF RECITALS AND FOR AN EFFECTIVE DATE. WHEREAS, the Southeast Overtown/Park West Community Redevelopment Agency ("SEOPW CRA") is a community redevelopment agency created pursuant to Chapter 163, Florida Statutes, and is responsible for carrying out community redevelopment activities and projects within its Redevelopment Area in accordance with the 2018 Updated Southeast Overtown/Park West Community Redevelopment Plan ("Plan"); and WHEREAS, Section 2, Principle 6, of the Plan, provides for the promotion of "local cultural events, institutions, and businesses," as a stated redevelopment principle; and WHEREAS, Section 2, Principle 14, of the Plan, lists restoration of "a sense of community and unification of the area culturally," as a stated redevelopment principle; and WHEREAS, the SEOPW CRA oversees and facilitates an annual Overtown Tree Lighting Ceremony event ("Ceremony") and Holiday Toy Giveaway event ("Toy Giveaway"), which engages residents and attracts visitors to the Redevelopment Area; and WHEREAS, the SEOPW CRA allocated a total amount of Sixty -One Thousand Dollars and Zero Cents ($61,000.00) in donations ("Donations") from various community partners ("Donees") in support of the oversight and facilitation of the Toy Giveaway, held on December 19, 2025, respectively, which were used to pay for services, equipment, as well as toys that were then distributed to children within the Redevelopment Area; and WHEREAS, the Executive Director now seeks retroactive approval for accepting the Donations for the Toy Giveaway held on December 19, 2025 ("Purpose"); and WHEREAS, the Board of Commissioners finds that authorizing this Resolution would further the SEOPW CRA's redevelopment goals and objectives; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY: Page 5 of 6 Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated herein as if fully set forth in this Section. Section 2. The Board of Commissioners hereby retroactively approves the acceptance of the Donations, which were placed into the SEOPW CRA "Other Current Charges and Obligations," Account Code No. 10051.920101.469000.0000.00000 — SEOPW NonTIF Misc-Other Revenues, for the Purpose stated herein. Section 3. The Executive Director is authorized to execute any and all action necessary to effectuate the acceptance of said Donations from the Donees, including any and all amendments thereto, all in forms acceptable to Counsel. Section 4. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND LEGAL SUFFICIENCY: 4 �irrce Br , ounsel 2/19/2026 Page 6 of 6