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Home My WebLink AboutR-76-0342SRS/ts 3/ii/76 RESOLUTION NO. 76 542 A RESOLUTION ACCEPTING THE BID RECEIVED FROM EASTERN LITHO CORPORATION ON JANUARY 25, 1976 FOR PRINTING 75,000 BROCHURES IN ENGLISH AND 20,000 IN PORTUGUESE, AT A COST OF $4,605,00 WITH RERUN WITHIN ONE YEAR OF 50,000 IN ENGLISH ANb 10,000 IN PORTUGUESE AT $3,145.00 AND. WITHIN' EIGHTEEN MONTHS 100,000 IN ENGLISH AND 20,000 IN PORTUGUESE AT A COST OF $5,580,00 FOR THE DEPART- MENT OF PUBLICITY AND TOURISM, THE DEPARTMENT OF PUBLICITY AND TOURISM HAVING THE OPTION OF ACCEPT- ING OR REJECTING RERUNS BASED ON SUBSEQUENT RE- QUIREMENTS AND THE AVAILABILITY OF FUNDS; AUTHOR- IZING AND DIRECTING THE CITY MANAGER TO INSTRUCT "C�^ �E CHASING DIVISION TO ISSUE PURCHASE ORDERS J . T OR. WHEREAS, bids were received on January 25, 1976 for the printing of Tourism Brochures for the Department of Publicity and Tourism; and WHEREAS, funds are provided for in the 1975-76 fiscal year budget; and "DOCUMENT .1,MDV( ITEM NO. I :' WHEREAS, the City Manager recommends that e bid of Eastern Litho Corporation for printing of said brochures be accepted as the bid most advantageous to the City; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The bid received from Eastern Litho Corpora- tion on January 25, 1976, for printing 75,000 brochures in English and 20,000 in Portuguese at a cost of $4,605.00 with rerun within one year of 50,000 in English and 10,000 in Portuguese at $3,145.00 and within eighteen months 100,000 in English and 20,000 in Portuguese at a cost of $5,580,00 for the Department of Publicity and Tourism, the Department of Publicity and Tourism having the option of accepting or re- jecting reruns based on subsequent requirements41andCt ieMISSION MEETING OF MAR 2 5 IMAMS: ............•,.,.: " !"s'"4P)'w"li E i it1l.r� $ FOLLOW" availability of funds is hereby accepted, Section 2, The city Manager is hereby authorized and directed to instruct the Purchasing Division to issue purchase orders therefor. PASSED AND ADOPTED this 25 day of MARCH 1976, MAURTCE A, FERRE MAYOR Icy / �;.. H . Di SOUTHERN City Clerk i PREPARED &ND APPROV, S. R. Sterbenz Assistant City Attorney APPROVED AS TO FOB,M AND CORRECTNESS: 7 hn S. Lloyd ity Attorney CITY OF MIAMdi. FLORIDA iNtER-OF ICE MEMORANDUM 1 Mr, Pe V4 Andrews City Manager SIIF)JF:CT: Request for EsolutiOn and AWard Of .'./..Ficting Director Department of Finance riCrERENCE:S: . ' � Bid: Printing of Tourism BroChuret DATE: March 5, 1976 FILE: L' Pursuant to Public notice a sealed bid was received on January 25, 1976 for the printing of Tourism Brochures for the Department of Publicity and Tourism. Invitations were mailed to nineteen (19) potent•i,1 suppliers. The bid as received from Eastern. Litho is as follows: English Portuguese P.:run in One Yoar Language NIj FLLL_C\ j>> 71ish tuguese Quantity 75,000 20,000 Quantity 50,000 10,000 R un to L iig i tean I•on t :'ls I anuua: e Fj1ish PJr `"..ease Quantity 100,000 20,000 'ibtal Ubtal Total Price $3,575.00 1,030.00 $4,605.00 Total Price $2,525.00 620.00 $3,145.00 Total Price $4,550.00 1,030.00 $5, 530.00 L 2 + _ ,.. _ rc e L^ `i , 1(l. nd 'l.he United Stales. !.1_ ,l,:ti��:lUL� -,a mot✓ i.'.•:i1..t-.� LIJ :1l.�. LaoJr i..��2:. 3 :u `She ortt,r\ wry:icn Til bo used in conjunction with •ail:'_ t'ayor's l_l.jt l:) J1_:1.:'t l in r.'+le 1':1 for T:ll t`rl:f1i visitors to o':.r City. kt.zge1of2 TO: Mr. P. W. Andrews Match 5, 1976 City Manager SUbjeett Request for Resolution and Award Of tid: Printing of TburismEttchures Eunds are provided for in the 1975-76 fiscal year budget and the total cost is divided equally between the City of Miami and Metropolitan Dade County. Provision for reruns are to be incorporated which gives the City the option of accepting or rejecting based on subsequent requirements and the availability of funds. It is requested that the award be made and a resolution be prepared accepting the bid as received from Eastern Litho Corporation for printing 75,000 brochures in English and 20,000 in Portuguese at a cost of $4,605.00 with rerun with- in one year of 50,000 in English and 10,000 in Portuguese at $3,145.00 and within eighteen rronths 100,000 English and 20,000 in Portuguese at a cost of $5,580.00. Ihe Department of Publicity and Tourism concur with this reccavendation. JAP:ALM:ek "SUPPORTIVE DOCUMENTS FOLLO'cv" CITY OF MIAMI, rt.C':noA INTER -OFFICE tviEMORAFiDUM PrtoM. Mr. A. L. Mullins. Purchasing Agent `, l \\ i j i ` t 1 LeW Price, ,Director-' Department of Publicity and Tourism \ nAYE:• fl(j Jhcn kNCLOOWIES: February 3, 1976 Tourism Brochures These brochures are mailed to all parts of Canada and the United States. The Portuguese copies will be needed for the Mayor's trip to Brazil in June, plus the many South American visitors we have visiting this city. This money is appropriated in our budget by special millage. We are approving 75m brochures in English for $3,575 and 20m brochures in Portuguese for $1,030. Total cost to the City is $2,302.50 as half of total price and thc: remaining half will be paid out of Metro's contract. The printing of brochures for promotional use as well as for distribution to tourists is a continuing vital part of our community program. BID SECURITY tr, ITEM Printing Brochures Finance PUtchasihg jah bAtt 263 19/6 _ 8IbbER TYPE OP sECURItY AMOUNT AddOUNTINUt Eastern Lith Corp 9501 N.W. 80th Ave Hialeah Gardens, Fla 3301 Cashier's Ck 128859 First Nati Bank of Hialeah,F1 a. $396.25 SU."):??,.RTIVE Received thV above d scriird checks this ..../‘ i day of , )- FOR ACCOUNTING pivisioN 13 )-1 / -77 rt • ADVERTISEMENT FOR BIDS OUANt REPReettith DEPARINENt kteitnitEMaNta POR CITY OP MIAMI, PLORIDA REQUISITION FOR \to.L DEpTi Div rinAltce/Purclia3iag (1) ACCOUNT CODE BID NO. 75-76'43 DATE -1:131/75 PREPARED BY L. .ier:11 PHONE 6:0 1 CODE ITEM DESCRIPTION QUANTITY UNIT PRICE AMT. BIDS TO BE SECURED FOR Printini of Orochures ) .." 7-- Priating of 3roc.,11.urs,.s as — r aLtachej requidition . I FOR THE DEPARTMENT OF: Publicity , - ADVERTISE ON 6-.2 ,3s i 6, • .2,-4 1 eN 7,-,,,, , , _ ., ... DC': : '' k•-• L... . ' :.: .' I -'-.." . :—; *: 1 s 0 BIDS TO BE RECEIVED ON /* TOTAL ii. FOL LON' ESTIMATED COST: CONTRACTUAL: $ 7.000.0C/ INCIDENTAL: $ 1UU.00 TOTAL $ 7,100-00 _ SOURCE OF FUNDS: APPROVED BY aizrDIRECTOR OF ISSUING DEPARTMENT To be filled in by EXPENDITURE CONTROL: ,••• 4 A* ;.• FUNDS AVAILABLE FOR PROJECT INVOLVED EXPENDITURE CONTROLLER 6 .4.235.03. ;.34'D i AD CODE PROJECT CODE A - .235 /6. #2,41,D COPIES TO: Purebasing(Org.) City Manager — City Clerk —Expenditure Control —IssuingDepartment—OtherAfiectedDepartment FORM NO. 1043- REV. WHITE GREEN PINK CANARY BLUE GOLDENROD 74 I Ltoti Advet;ti teC it t bid No. 75-'6"4 • Sealed bids will be received by the Cit.' V.anacpr and City Clerk of the City of Miami ,'Florida. no later than f» 10:00 0. c 1 o c << A.M. January 26, 1976 .for the printing of publicity hroQhure 4 in accordance with detailed specifidations avail- _ able upon request at tine office of the Purchasing Agent, City Nall, Dinner Key, 3500 Pan f er i c n Drive, telephone r• 579-6380 City of '4i ami , Florida P. i i. A ndrews, . Ci ty ►.,anarer