HomeMy WebLinkAboutO-08519AN ORDINANCE ESTABLISHING THE CITY'S AFFIRMATIVE ACTION AD,,
VISORY BOARD CONSISTING OF FIFTEEN (15) MEMBERS,
FIVE (5) MEMBERS TO BE ELECTED FROM EACH OF THE
EMPLOYEE GROUPS, TEN'(10) MEMBERS TO BE APPOINTED
BY THE CITY COMMISSION; PROVIDING THAT THE TERM
OF EACH MEMBER SHALL BE TWO (2) YEARS; ESTABLISHING
THE FUNCTIONS, POWERS AND DUTIES OF THE BOARD;. PRO-
VIDING FOR THE APPOINTMENT OF THE CITY'S AFFIRMATI
ACTION OFFICER AS EXECUTIVE SECRETARY OF THE BOA
PROVIDING FOR THE ELECTION OF OFFICERS AND ESTAB
LISHMENT OF RULES AND PROCEDURES; PROVIDING FOR
REGULARLY SCHEDULED PUBLIC MEETINGS TO BEHELD
CONFORMANCE WITH THE GOVERNMENT IN THE SUNSHINE
LAW; PROVIDING FOR THE APPOINTMENT OF OFFICERS AND
VOTING; PROVIDING FOR DISQUALIFICATION OF MEMBERS
OF AFFIRMATIVE ACTION ADVISORY BOARD; PROVIDING FOR
ASSIGNMENT OF PERSONNEL TO ATTEND PUBLIC HEARINGS;
PROVIDING FOR COORDINATION OF CITY BOARDS AND
DEPARTMENTS IN ADMINISTRATION OF THE PROGRAM; P.,
VIDING FOR THE PREPARATION, ADOPTION AND REVIEW OF
AFFIRMATIVE ACTION PLANS FOR THE CITY OF MIAMI;
PROVIDING THAT INFORMATION COPIES OF REPORT OF
AFFIRMATIVE ACTION OFFICER BE SUBMITTED TO CITY
MANAGER AND CIVIL SERVICE BOARD SIMULTANEOUSLY WITH
REPORT TO CITY COMMISSION; PROVIDING FORA PUBLIC
HEARING ON THE REPORT OF THE AFFIRMATIVE ACTION
ADVISORY BOARD BY THE, CITY COMMISSION NOT LESS THAN
THIRTY (30) DAYS FROM THE DATE ON WHICH THE REPORT
WAS RECEIVED; PROVIDING FOR PERIODIC AND SPECIFIC
REVIEWS OF CITY AFFIRMATIVE ACTION PLANS AND PROGRAMS;
REPEALING ALL ORDINANCES OR PARTS THEREOF IN CONFLICT
HEREWITIH; CONTAINING A SEVERABILITY PROVISION AND
PROVIDING FOR AN EFFECTIVE DATE.
the intent of the Commission of the City
to ablish an effective affi
REAS, it is the inten
mative action plan;
the Commission of the City.
of Miami to remove any artificial barriers which may exist in
he employment system so that it will be a Truly open system;
WHEREAS, it is the intent of the Commission of the City
of Miami that only job related and valid selection procedures
are to he used; and
Repealed by 0-08725
WHEREAS, it is the intent of the Commissioh of the City
of Miami that all cjuallfiCatlon'tequitementS used in, the City
of Miami shall measite the person for the job and not simply"
measure applicants in the abstradt; and
WHEREAS, it is the intent of the Commission of the C'
of Miami to use aggressive affirmative recruitment pro•
,to reach all groups of Citizens.of the City fairl d eq
WHEREAS; it is the intent'of the Commissi• e City
of Miami to provide programs of upward mobility so �t -
employees will have an opportunity to ete fairly any
position within the City for w they a
NOW, THEREFORE, BE IT ORDA D CO ..SSION OF THE..
CITY OF MIAMI,.FLORIDA.
Section 1. Th is,h by e blished a board.to be.
known as the City A n e Action Advisory Board. The
Affirmative i• dvi B• shall consist of fifteen
(15) mem. ten 0) mem s to be appointed by the City
Con ug ion, ive (5) members, one (1) each, to be elected
by the C emp -es represented by each of the employee
1p
group- isted follows, among the employees represented by
ach th• ployee groups:
Ame can Federation of State, County & Municipal Employees
al G54
Fraternal Order of Police -
General Employees Association
International Association of Fire Fighters, Local 587
Sanitatio
Repealed by 0-08725
The five so elected shall becote.members of the board
iwhen confirmed by the City Commission. All members of the
said Affirmative Action Advisory Board shall serve for
two (2),years, and they shall take office as`soon a
appointed and qualified. The Commission may re'•ve
member of the Board for cause, upon stating writing
the reasons for the removal, allowing him her be hear
by the City. Commission' in their own defense. vac
shall befilled by the Commission the unexpi erm.
The City Manager shall be, and heis by, - orized.
to prescribe the rules, re• and dure for the,
holding of election the o ecting the five
(5) members of t fftive tion Advisory Board by
the City employ•
Repealed by 0-08725
5edtieh 2. The dity's Affirmative Action Advisory toatd
shall provide a forum for heating and reviewing grievances
and complaints concerning alleged discrimination in employment
policies and practices of the City..
Section 3, The Affirmative Action Advisory Board
provide advice and recommendations in all phases and asp
the City's affirmative action program; with t
of the Affirmative Action Officer the Board
lowing duties and.functions:
(a) Acquire and maintain such information and materi s
as are necessary to an understanding of past.trends,
present conditions and forces at work to cause
changes in these conditions. Such information and
material may include, but is not to be limited to,
statistics on past trends and present conditions
with respect to population, ethnic background and
such other information as is important or likely
to be important in determining the direction and:
kind ofprogram to be expected and planned for the
City in the future.
(b) Review and recommend to the City Commission for
adoption, amendments and ''revisions to affirmative
ction program plans, or portions thereof, for
eeting present r rements and such future require-
ments as may eseen.
end principles and policies for guiding action
ting future -employment policies and practices
the City.
Co t such public hearings as may be required to
gath; information and public reaction necessary
drafting; establishment, -maintenance and reborn- -
ndation of affirmative action plans'or portions
hereof and to conduct such public hearings as may
be required related to plans made and their imple-
mentation; and to establish committees necessary
for the purpose -of collecting and compiling'informa-
tion necessary to the Affirmative Action Program,
or for the purpose of promoting and implementing
the accomplishment of affirmative action plans in
whole or in part.
) To prepare and recommend to the City'Commission, the
City Manager and the Civil Service Board ordinances,
regulations and other proposals along the lines
indicated as necessary and desirable by the Affirma�
tive Action Advisory Prograr,
Repealed by 0-08725
Make or redoiiinend any nedessary special studies
in the.City. These may indlude, but ate not limited
to,studies on testing, recruiting, promotions,
trainingand ratios.
Review specific proposed employment practides in
otder to determine whether' such ptactides conform
to the urinciples and. requirements of the affirma-
tive action program.
(h) Serve as an instrument for iriforminy the
mission, City departments and agencies a
of the continuing Affirmative Action gr.
purposes and status.
(i) Perform siich other duties in co
Affirmative Action Program as ma
to it.'
y Com-
he.publid
nd, its
�tion 40th the
be lawfully assigned
All City -departments and employees sh nder the
direction of the City Manager and upon uest and
within a reasonable time, furnish to e Affirmative
Action Officer such'available record or information
as may be required in the work. The Affirmative
Action Advisory Board or representatives of the
Affirmative Action Officer may, in the performance
of official duties, enter upon lands and make exami-
nations or surveys in the same manner as other auth-
orized y agents or employees and shall have other
powers are required for the performance of
offio,al unctions incarrying.out the purposes,and
responsibilities of the Affirmative Action Advisory
Board and the Affirmative Action Program.
Section 4. Officers and Voting -- The Affirmative Action
ction
Executiv
e Secretary
shall select a chairman and vice-chairman from
ong its members and may create and fill such other offices
a may • ermine. All members shall be required to vote on
<Zilli"Illir
matte
e
• Board.
Section 6. Rules and procedure -- The Affirmative Action
Advisory.Board shall establish rules of procedure necessary
to its governing and the conduct' of its affairs, in keeping
ore the Affirmative Action Advisory Board.
5. The Affirmative Action Officer shall be the
for the Affirmative Action Adviso
'with applicable prova.s
f Florida Law, City Charter,
ordinances and. resolutions. Such rules of procedure shall
be available in written form to perSQns appearing befQre
Repealed by 0-08725
Affirmative Action AdVisOry 'bald and to the pid upon
tog uest .
Section 74 Meetings =='The Affirmative Action Advisory
Board shall hold at least two regularly scheduled meetings
each month, except, the month of August, on days to. be deter=
mined by the Board. other regularly scheduled meetings
be set by the Board and additional meetings may be hel•
the call of the chairman and at such other times the
Affirmative Action Advisory Board'may determiMee •s
that are not regularly scheduled shall not be h ithou
at least ten (10) days written notice each membe , -
vided, that upon concurrence of the chai of the Affirmative
Action Advisory Board and the Ci `)
meeting may be called at . time
Advisory Board shall h .the •owe
oath.
•
•er, anrgency.
ative Action
take testimony. under
Section 8 'c •rds The Affirmative Action:
Advisory Bo shal eep mi esof its proceedings, showing
the vot• -f eac member or if absent or failing to vote.
ction 9. It shall be the responsibility of the
Affi= Action officer, with concurrence of the Affirmative
on A
•
Board, to handle all procedural activities
b is hearings required to be held by the Affirmative.
Action Advisory Board,' including the preparation of detailed
tes and official records of such hearings. The official
records of such public hearings shall be filed with the City
Clerk.
Section 10, A majori
ty of the total }membership of the
Affirmative Action Advisory Board shall constitute a quorum
for the transaction of business, Any matter properly before
i
=6�
Repealed by 0=08725
the Boatd shall be decided b7
membets ptesettt and Voting,
Section t1, bisgUalificetion of inetnbets
(a)' tf ahy member of the Affirmative Action Advisory
Board tailed to sit ott itt a particular matter shall find tha
his private or personal interests are involved in the ,natter
coming before. the Board, he or she shall, prior to the opening
of'the heating on the matter, disqualify himself ,from all par-
:ticipation of whatsoever nature in the cause; or he dr she may
be disqualified by the votes of not less than a majority of the
total membership of the Board, not including the meinbeout
whom, the gUestion of disgtalification has been raise
member of the Affirmative Action Advisory Board `shalappear
before the City Commission or Affirmative Action Advisory
Board as agent or attorney for any other persononc'."''ing
employment or any phase of affirmative action
(b) Failure of a member to attend two'consecutiv
meetings without justifiable excuse or reason as determi
and placed on record by the Chairman shall automatically
disqualify said member', from holding office without the
'necessity, of further or.:"other hearings or proceedings
Section 12. Assignment
-City Manager shall assign members
public hearings of the Affirm-
advise the Affirmative Action,A
and to furnish informa
request of the Boa
the majority of the
en necessary
Section U r the u lority of the City Manager
the Affirmative Action ice all work in coordina
tion withair Affirmative on Advisory Board and other.
appro.riat - t oards and departments in the preparation,
co*` ct, revi nd implementation of the continuing Affirmative
tion gram.
Sec n 14. Preparation -- Such information as may be
Repealed by 0-08725
requited edfloeghihq the dity's employment : pfACtidesshall be
obtained by the Affirmative Actiah Officer." Such information
shall be Used to prepare cohtinuoUsaffirmative action plans
for review and fedomtltebdatioh by the Affirmative Action
Advisory Board, Such plans shall indicate edlsting conditions
and proposed improvements. The Affirmative Adtion Office
shall keep the Affirmative Action Advisory Board inform-
the progress and status of the work involved in t• ontinu•
Affirmative Action Program and shall work di r y wit- d
seek the advice of the Affirmative Action Advis• :rd an.
other appropriate city boardsand departments in th e
tion of plans or portions thereof under
Affirmative Action. Program.
Section 15. Upon the comp
continuig
irV'tive Action
plans or substantial p• ons the by the Affirmative Action
Officer, such plan all b vie
Action Advisory Boa actio
Advisory Bo ,i udi ev
ducted i meeting open to
by the Affirmative
the Affirmative Action
of such plans, shall be con-
the public and in full compliance
ida Statutes, Chapter 286, The Government in the
Ion completion of such hearing the Affirmative
oard may recommend to the City Commission
f the plans or any portions thereof. The report
irmative Action Advisory Board shall include the
plan as submitted:by the Affirmative Action Officer together
th the recommendations of the Board. :Information copies
of the report shall be submitted to the City Manager and the
Civil Service Board at the time the report is submitted to
the City Commission.
Section 1.6, The City Coiimis
Repealed by 0-08725
holding a publio hearing upon the redoiimMehded plans Of po
thereof. The date, which shall be established by the City
Commission, shall be hot less than thirty (30) days from the
date from which the City Commission has formally received a
report of the Affirmative Action Advisory Board. At the bone
elusion of the public hearing the City Commission may ado
modify or reject the plans or portions thereof
by the Affirmative Action Advisory board.
or modification thereof shall become effectiV
adoption by the City Comm
Section 17. The City's
review the City's Affirmative Actio
less than quarterly.
the plans adopted are functi
whether changes shoul
upon its own motio
Board to conduct'
as may be deeme
tive Action Advil
'not
ne whether
to determine
y Commission may,
irmative Action Advisory
and prepare such changes
existing plan,. The Affirma-
all make a recommendation on the
proposed plan changes to the City Commission within a reasonable
as established by the City Commission.
•ion 187 If any section, part of section, paragraph,
or word of this ordinance is declared invalid,
ping provisions of this ordinance shall not be
Section 19. A11 ordinances, code sections, or parts of.
ordinances, insofar as they are inconsistent or in conflict
with the provisions of this ordinance, are hereby
Repealed by 0-08725
Section 20, 'This .otclir ahcie shall becoxie effeetiVe Oh
the 0 _day of__..rv.... Pabtuar+ ► 1'818
PASSED ON TIRST READING EY TITLE OWL , this, 22_._
dayJANUARY 1976,
. Of ... _ _... _._.. _ .._
PASSED ANb ADOPTED ON SECOND ANb PI At READING 13 TITLE
10 clay of `ebruary 1976.
ONLY, this Y
rice A,
PREPARED AND APPROVED
Frank H. Weston
Assistant Direct
Repealed by 0-08725
MIAMI iltVICAN
ANb tiAILY ilgobi4b
Published baily except Saftsriluy, Shrubs). brtri
Lt•Ost ni3ht/03
Mintuif Dude County,
ttAtt OP Pl.bRiCA
otitiNtY r bAbt:
before the Undersigned euthrtritY personally en.
Pared Martha brobnle, who bn oath says that the
It the_ V.P., Legal Ads of the Miami RevieW and
Daily Record, f4 daily (except Saturday, Sunday and
Legal Holidays) newspaper, published at Miami In
Dade County. Florida; that the attached topy,of advar-
tisemeht. being a Legal AdveN rtisement or otice In
the Matter of
City of Miami , Ploticla
Re: OROINANCE8 8516
inittouGil 8523, etc
XXX
In the Court,
was published In said newspaper In the IssUes of
Februaty 17 , 1976
Affiant further toys that the said Miami Ftaview
and Daily Record is e newspaper published et Miami,
In said Dade County, Florida, and that the said flews -
paper has heretofore been continuously published In
said Dade County. Florida. each day (except Saturday,
Sunday and Legal Holidays) end has b.en entered as
second clasS mail matter at the past office In Miami,
In said Dade County, Florida, for a period of one year
next preceding the flr4t publication of the attached
copy nf advertisement; and affiant further says that
she has neither paid not promised any parson, firm
OP corporation any discount. rebate. commission or
refund for the purpose of securing this advertisement
for publication In the .s.e.c14ewspeper,
Gl
yt
r - • ) •-•/
?..‹N
• • • •
Sr/Q.(6 and cupset.ibed tiro me this
17th - Februarvl 76
4. tyCh4ter
t;
'fasty"Pubile srite\nt 9nrida et Lamm,
„'
(SEAL) 0 RO ‘‘,/
My commission ex
CITY OF 311.t.111, 11.‘11E (4)1:STY, FLORID.%
NOTICE
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