HomeMy WebLinkAboutItem #04 - Discussion ItemC 7,- Y.-%,441 f" L.Or?I': A
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At ti:ne the City (:;o:ni-r.is City to enter into the consent
the Justice Departme.nt, I pointed out that there were five closely
inferrellterl subjects that should be discussed together in relation to the
consent decree and the future administration of personnel polities for the
City of Miami.
The five areas that 1 feel the Commission rnust consider in its deliberation
of the consent decree and future affirmative action policies are as follows:
• Consent L)?cree
- F.gith.1 Employment Opportunity Officer 7',esponsibility
• Administrative Services
- Assi.stant City Manager
n,partmento Truman Ft ,,ources
Affirmative Actior. T3oard
- Adoption (Y. Crclin-ince
Affirrrati..-e Action Officer
In an ffort to pro. -de • ri operr,t.on(1 perspective of frie programs and adtran-
istrative responsii-,i1."i-, Cr, 4t the City (.): must iindertake to corrply
with consent decree incorporate the !.'.'Lariagement Improvement
Program: recornmend-d. Allen k, t.r.•.- City Mane-;,...r recom-
mends- tn..? adoption of -( plan that vi11 crttat....! the AfIrninistrativ. Services function
under an ..-Nssi,"•nt City and the follo.vint improvemen.ts.
Unc!....r the c•onsent decree, specific v.•(-I! defined dutie, .rod respnal1.4itities are
tor an equal employment opportunity officer that the City r-Aust appoint
under -administrative responsibilities to he assumed Ly the City ... natter.
These duties shall include:
••• • '-, T atin :nd (I•• ,rio-t. of the terms of
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I'i Oi'C?Sl.9 \ A'N:AM;!.M::1'l' ORGANIZATION PLAN
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Analysis
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fication Ar.a11.,i::
• Equal I•'t2 :p to y t i' :: t
Opportunity t?ttir
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the city Cotnntiesiol
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ey. tee- .; eerie•: r.r!,•rle: ot)e.rition 1 Viia;:r.i ove..rt.trnertt.
ti aCtiOn:7• re.itructuri:-.., in the reas of personnel
teeeetreee, I v:eeilei recorernend that tl7.• (eereenieeiori adopt an
orehe: for the ceettion or thee Art'irt-r! •itive At:tien Adeisory 'Board, with
eee Eeeeettive Sec retery teito %vet:1-1 pe.rforrn the necessary
funct-L.e- ender:e cornprohensivee Affirrn.iti. Actioe Progrartt for the
Cit.:- o:
Also, in referertce to the Affirrnative. Action Advise ry Doard, an outline of
the idoes to adopt an ordinance ha6 been subn-litte,'. tt C.omrniseiorwand
it is suggested that the City Commission consider this proposal iind'inthtrt
the C:ity Attorney, the. City Administration, the Civii Service iloarci and th.•
Affirmative Action Advisory lioird to formulate and develop .an implementation.
ordinence. This (0.-iin1nce ttilld.etlit the duties responsibilities of the
--errn-qive Aeteee r,(lerct,
: • ,)•fi ,'eitien Advisory T-',o:-Ard, with its Executive
:•••••,. r-t ry t t :en tht• Aff rr.ati Action 0::.cer, will be to provide
City eo% erner.ent rr: i of incorp.-)ratino; those goals and
objectives thit will 'oe eee.eloperi ee. Affirrr.=-:+ivr! Action Plan for the City
of Ntiarni, and thus providin,.... anco.'neer reletionsItip in which the City
will be able to nieet .t-i stete-i obee_t...:.es of incre,16in2, minority particileation
within the City of Ntia:nrii.
In this way, we will have a well defined checks and balances system under the
City Co:rterniesiort in which the Civil Service Tioa.rd will continue to work as
provideel by the City Charte..r and ordin.arces adopted by the City Commission..
Also, the Affirmative Action Advieory Board will be responsible to the City
Commission in their efforts to develop an Affirrnat'eee Action Plan.
Department of iiuman Resources will provide to this system the administrative
elements necessary to operate the personnel functions under the City Manager
in such a v.-ay that the. Civil Service Board will continue to provide policy guide-
lines, thus altowir.g all these elements to cooperatieeely work together in an
effort to improve personnel procedures that will benefit the City employees
rn.anrier that it will improve the City's delivery of services. Enclosed
you will find the interaction of this process in Chart II.
e :Lie! to stress the interreletioaship of the lectors that I have enumerated,
:nust consider therrin the! complee b-tl-,nce and relationship that they
:- wor1ii.t toeether in a totel per:;onnel reanagement system that
C.ty to te. e mere effective and efficient organieation by providin.,; t
well bale:leer! retiti:.;n,,,%111),-4-wet•ri the.e functiorti and Cat. ,oats that tht City
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of t r 1 j tl!
t,i the ,i-fend,.int T:ie
appc.intedd.EE(.)
ary! !tion 1)-side ree.
i ,tant i!ler for Adrtaknistratr.t- Sier:ices will aflJW
the City t provi,ie. t, ipproach of In
this rr.annot.r, cooper pro,lem solving processes will focus o:t organit.a.
tional (..icr.•-,?toprtit!rit h %vitt .1110-.v the.. City to address his priority
administrative concerns by assembling .t !,roup of (1,2partrnents wider the
management of one A 7; Litant City \*!n
'rile City then can maxirr.ize , retructure those
prograrrirnatical units thlt witi artrnents with their own
internal management in-proN,ernent ..its; providing an improved
municipal delivery system,
1-:ncloJed you will fir.d an rit-.7arlizati.,..)r.:el. chart depicting the departments arid
functions that will corri::.ri.e the :.).firclinistratiN..e Fervices grou.p. (Chart 1)
Gne very irliportant tasl, in the fir ,.10‘.21.oprner.t dyriatIlIC
irterrte-
both fc,r the consent de: .ree and. for ;11,-rore effective personnel
syitern ....IAA. he the crt ,tion or a 1::esources Depar,trnent.
The 11epartrnent ofIfu-r.F-,n provide 1-) i sic personnel functions
and support services to ...ill. Citi a.nci it will consolidate functions
currently being c.rri :t ur,der ti rninistration of t'..to City Nianiger, but
throughout r, number o: iun, Fir-Ince, Employee Services,
oth-r r•-! 1: 1: ir that the Deps.rt-
r- .•• - personnel procure.
•!• • • • ••• "iii Department vItI
ibr ..-• , • . 7! t.. 7•• t,.!rnini;.ter the functions
c:-..,.irr..•r:i.ted under •n: t s of the Equal Eirtploy-
rnent Cpport.inity
Fincl.-.J.se.Y.1 you will find ordinance outlining the administrative responsibilities
thAt 6.4e71,tr•ri to the Department of Human Resources through the
City !* r. I ‘,.-,--•rt to emphasize that Charter recuirerrients, as they affect
tn..? stern., %vitt not tie changed and thtt. ;.t list of welt defined
eler- cur ren.tly performed thro..i..,71out a nurni.aer of City
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