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HomeMy WebLinkAboutCC 1976-01-20 MinutesCITY OF MIAMI OF M API' ; '• I SPECIAL COMMISSION INUTES • • F ; !I. 1 Cif. k e v i4A1 RCN G. ONGIE a TY MIK 1. 2 . 3. 4 5 6. 7. 8 9. 10. mr- ANN SUBIC1 TABLE o v oNTENTS IND Ci 21 Mr 4 WARiati PERSONAI. APPEARANCE: Charles Huttoe CHANGE DATE OF FIRST MEETING DATE IN MARCH APPOINT BILL CUZ.SON r. DAN PAUL PO HOUSING COMMITTEE CONSENT DECREE : :»s u, LEGISLATIVE GOALS NEW CITY MANAGER • SELECTION OF 1 I F.'. RECOMMEND. CONVENTION CENTER - Discussion 00Z -ALLEN REPORT - HUMAN RESOURCES AFFIRMATIVE ACTION BOARD PRESCRIPTION ATHLETIC TURF: Discussion rief Disc. 2 -3 Mot. 76.71 3 -5 Discussion 5 -8 8 -15 Mot. 76 -72 15 -31 Mot. 76 - 73 & 31 - mot. 76 - 74 Mot. ''6 -75 Ur 3. lst Redd. Mot. 76 -7(, JANUARY 26 ,197 PAR -: ,its, 39 40 -77 7f3 -86 86 -87 :. '.,;: 4 tt r, l 4;�,, th city Commission of Miami, Florida ,z . • , ls l l i «. in sail city in Special. Session to consider ,• c .c, I t h.. , ,:onsent Decree and an Ordinance creating a new department • kt.'•w!, as the Department of Human Pe ourcs. t:d other business of public inlott. The meeting was called to order at 9:10 O'Clock A. M. by Mayor Maurice A. !F':trre with the following members of the Commission present: ASSENT: Vice-Mayor Rose Gordon MM1'4UTES or SPEC MI � I . tur CI1 ...,,,1: i ! ) MI, FLORID. Commissioner Monolo Reboso Commissioner (Rev.) Theodore Gibson Commissioner J. L. Plummer, Jr. Mayor tMauric A. Perre P. W. Andrews, City Manager Andrew P. Cr u Assistant City Manager John S. Lloyd, City Attorney H. D. Southern, City Clerk Ralph =. Ongie, Assistant City Clerk An invocation was delivered by Reverend Theodore Gibson, who led those present in a pledge of allegiance to the flag. 1 JAN 20 W6 PERSONAL AP RA E: CHARLES 141.171Not Mayor Ferret This is a Special Commission Meeting in the City of Mimmi,for the purrose of implementation of the Consent Decree and the discussion and Action on Adreinistrative Services. Department of Human Resources And the Affirmative Action Board. Mow. at this time, since he has to leave for Another engagement, I'll recognise Mr. Hutton. who is the Chairman of the Civil Service Board. Mr. Hutton: Mr. Mayor. lady and gentlemen of the Commission. i'a not here on the Puman Resources. I did want to appear. I want to take up just a few minutes of your time, if I may. I know you haw a busy schedule. We have a hearing that the Civil Service Board must get back too. It's very distasteful for me to have to be here too. but I feel ds Chairman of this board, that i have to bring these facts to this Commission, and I would like to ask the Commission to investigate and review and ask for reports in this matter. It's very distasteful. because as we were pledging allegiance to the flat. One of the last phrases we used.was "justice for ail ". I don't think justice has been rendered here, or at least the fair play. I only have three names before me at this time. Now. what it relates to is this board sits on hearings sometimes way into the night, several days. We hear facts. We're able to look at the witnesses who appear and testify. We try to make an honest opinion in the matters and make recommendations to the City Manager, as to a penalty. Now, we sat here for days and it is tiring. We her conflicting testimony and we make a finding of fact of innocen-e or guilty. ante rerom ndat ion o: renalcy to the ...in,ger. Now there :vs a trr•isr t taken of these hearings. Now mary w, • p4is.•n ,:l eared before Vow. I want to saw this to the 'omm:. o• - -. ''vier the rules. it in ur to Manager to re- view the re ommendat ions of penalty of the Board. to modify, change. extend, relu _ . the f i t:di nys of the Department Head. But. gentlemen. I have three names. Herring. Hi %ke;•, and Saidak. All three are police officers. and I might say in the case of one of these I voted to fire the man. But the board in its wisdom felt that he should be suspended. The others, they recommended suspensions. doe+. the Man- ager. without receiving a transcript reversed the findings to the Board, and it has been al ledges that police officers. who were witness- es in this. Capt.K.L. Harms and several men from Internal Security. after the hearing discussed the cases with the Manager. I contend to you gentlemen this is not fair play. It is certainly taking away from this board when spend hours to listen to it, and, Cosmissionsrs have set in here and listened to thew hearings and they know how difficulty it is. I also, submit to you that off of what was given to us by the Attorney General of the State of Florida. that the Manager violated the Sunshine Law in doing that. Mayor Ferre: Mr. Andrews, you want to respond to that? Mr. Andrews: Not at this time. I'm not aware of the facts as present- ed without receiving my own personal records Nr. Mayor. Mayor Ferret Ok. You're entitled to that courtesy. As I understand what the Chairman - -- Mr. NOttoe: I think he should have that courtesy Ms. Mayor. I'm just asking the commission. that,i think they should ask for informat- ion in this. In this instance. we have to turn to is the board, This Commission is the elected officials of this City. Mayor Ferro: Charlie. I just did that. Mot 1 just did was ask the Manager to respond. Ms said be needed to go to his records to give an answer and I think. all re saying is that you brought up a serious matter and obviously. an accusation. Mitch I'm sure neither the Manager jet 0 nor this Commission will take lightly and the answers should be forthcoming. But, he's entitled to look into his records to answer it, and we'll be hearing from him as soon as I assume, the very near future whenever he feels that he's prepared to give an answer to the serious accusation that it was a violation of the Sunshine Law, and that there was a circumvention of the charter in the prescribed aeeth• od by which we do these things. Mr. Plummer t May t coumeent. I'm not trying to defend anyone or to castigate anyone, but Mr. Mayor, I think that these kind of things cannot be left open -end. 1 would like so that this matter can be cleared up either way, the Manager give us an answer by Thursday at the commission Meeting. I believe he'll have the time to review his books and ieview his minutes and his records and Paul. you know, what ever what it is, its right or wrong, let's lay it on the table Thursday and get this matter cleared up, because the more these are in a pending state, the more the rumors create and the more tverythinq else is generated. Let's try to clear thin ur by Thursday and get it out of the way. That's my t'ernonal feeling. 2. CHANGE DATE OF FIRST MEETING NOBS: None. AT IN MARCH. Mr. Plummer: Before you start Mr. Manor. t have a request to make of the Commission. It's a brief request. Father. it's a brief re- Quest. if no one has any objections. I would like to request that the first meeting in March be re- scheduled for the 4th. rather than the llth, because we're going to have a time problem of going to Santiago. So, if no one has any conflict with the 4th of March. 1 would like to move it to that date. Mayor Ferret It has been seconded by Commissioner Reboso. Further discussion. Call the roll. The following motion was introduced by Commissioner Plummer. who moved its adoption: MOTION NO. 76-71 A NOTION TO CHANG' THR OATS OF THS !'IRST REGULAR CITY COMMISSION MiUTING IN THE MONTH OF MARCH TO MARCH 4 INSTEAD OF MARCH 11 AS ORIGINALLY SCIISDULRD. Upon being seconded by Commissioner Robes*. the motion was Passed and adopted by the following vote - AYES: Commissioner Manolo Rsboso Commissioner J. L. Plug. Jr. Commissioner Theodore R. Gibson Vice -Mayor Rose Gordon Mayor Maurice A. lease 3 JAN 2 01976 t?is mission Item: father Gibson: Mr. Mayor. 2 was only concerned that our Chairman. who spoke today. ... understood, and we had agreed that a certain. ... you know, 2 like certainty of time, specificity, otherwise, you know., we go ad infinitum and we'll never... now can we agree that at a certain time that... Mr. Plummer: Thursday. Father Gibson: Thursday, but when? You see, that bothers me. You see, because people come here and sit here all day and you know, Mr. Andrews, make it convenient for yourself. What time Thursday, so that... Mr. Andrews: I would prefer to do it towards the end of the day. Mr. Plummer: You got an item scheduled for 4:00. Mr. Andrews: Well. lets try to do it right after the lunch hour, the first thing when we return. It should not be a lengthy report of any kind from my knowledge of the case. rather Gibson: Yes sir. What we are agreeing to as soon as we resume our meeting this matter will just think that everybody ought to know when it's than... Mr. Nuttoe: Father. mar' i make it clear? I brought facts that have been brought to my attention to this board, to ask for a report from the Manager and the City Attorney's Office. I'm not accusing any- body. I'm saying this. I did check out and find that through Mr. Paulk e transcript was not ordered. It is my understanding that the affidavit in these three cases have been secured from the court reporter that transcripts were net. And. there's also. been reported that Capt. Harms talked to the Manager in regards to these cams after the hear- ing. Mow, the Attorney General of the State of Florida has so advised us that disciplinary hearings and matters of concern, they must be public when the hearing is being conducted. When the Manager is in review of this board thats in a hearing. If he tacks to anybody or witnesses or what - have -you. he has then put on the hat that he holds as a review of the recommendation of the penalty. I stated that under the rules he has a right to consider the recommendation of the board and the facts indicates and modify , change. extend or reduce. Father Gibson: ... I am want to make sure that it was public knowled- ge that at a certain time that the Manager will give is his report, so that,if,you ought to be here... Mr. Hutto*: I will be here Thursday. because I to ... not in relationship to this. I'm only brl " nq this... I say. Ilwould not be fair play of justice if the Manager didn't have a right to answer. sure. he has that right. Father Gibson: All right. then. Mr. Mayor; 2 :00 clock on • is that on Thursday be addressed. i coming up. rather Mr. 1 r. I wanted to go one r. Chart ' nee � , hs of a serious nature. I think it be • s you to k this morning and reduce thew to writing so ■ that the Manager can eddrees each and every Point, so that on Thurs- day it can't be said that I asked this. but you answered is another way, so I think it would behoove you to go beck this wrnln9 and surrender in muting to the Manager all of the points which yod'tr►el are pertinent and need enww.rs . so that he can be prepared on Thursday. • rrst nd that that! magema JAN 01976 0 1 Father Gibson, Ok, J.L. i "ll go along with that. but providing you tell him by a certain time to have it to the Manager. If the Manager comes back and say, weal, I haven't had time to review it. Mr. Plummer, Well, that's today i said. Pother Gibson, All right. sir. Mr. Huttoe, We have a hearing at 10100 as soon as we're through with it, I'll draw it up. Father Gibson, Beautiful. Just so everybody knows where everybody else is. Mr. Plummer: I would like to have a copy of that Charles. ING COMMITTEE. 3. AI r , t N'1 BILL CULSC)N 4 DAN PAUL TO EI) Mayor Ferre: i'11 tell you, there are two things that I'd like to announce before we get into the purpose of this meeting. First of ell. ther will be a meeting. Is it at 8 or 8,30? I think it's et 8 :00 in ay conference roes with regards to the housing bond issue that, there's a meeting at 8 a.m. for all those people that are interested in the City of Miami housing bond issue for $25.000.000,000 which will be placed as voted upon by this Commission on the March ballot, for the purpose of the meeting, to constitute a committee which will be discussing and projecting these things through to its conclusion. Now, as you know. at one time. I'd appointed a committee and the Commission appointed a committee chaired by Marty Fine. SubseRuent to that, I asked Lester Friedman. Grace Rockefeller, and M. Shears, Who's head of the Building Trade Vnion to also form e committee to recommend names.And we had a meeting and they were going to submit names to Rose Gordon. Now, I don't know whether this has been done or hasn't been done. I wanted to add the names... I've only got two additions at this tine, and those are the names of Bill Colson and possibly of Dan Paul. if he'ti accept. I don't whether he'll accept it or not. and he's going to be at the meeting tomorrow to... I want to point out is that tomorrow is the 20th and we're running short on time since the election is only seven weeks away. Mrs. Gordon: Right, also Mr. Mayor. with regard to the paper for the democratic mini convention. This has to be drafted and sent in to be taken up on the supplemental. because we' weren't in time for it to be on original ,.. Mayor Perre: You're talking in reference to housing. Mfrs. Gordon: Yea. those housing. 25.000,000,000 bond issue, which we want the su,.cort , f the ;arty at the Mini Convention. so they will got out and really work for it. They arc in principle. in favor of Illi it. you walla direct. s, body can send it over. I'd apprecs etc It. to rwws to the bond issue? . An•irrw : Yes I have. or Ferre: Wm is that i erson: Mr. Andrew*: we have ..ss sgni 4 (l srk Merrill and a t er.on from the 1ublicity Devartment. snelsd.r! Low Prseo. and... JAN ?0 76 • Mayor Ferret i don't want a series of names. i just want one person who is the contact person, the pivot person who is going to be spear heading this drive for the administration, putting together the brochures► pamphlets, whatever work needs to be done on the paper. Mr. Andrews: Mr. Lew Prig. Mra. Gordon: No's on vacation as I understand it for two weeks and won't be back. I just talked to his office a little while ago. Mayor Perre: See, this is an important hatter Paul, and unless we get top notch, top flight cooperation it will not pass. We really have got to out all of this in writing. its got to be disseminated. we got to have a nre5M conference.... Nobody understands what this ig all about at this stage of the game and we're only six weeks Mrs. Gordon: There's a lot of misunderstanding out there about what were trying to establish and the Mayor's right. Unless we put the message clearly before the people it won't pass. Mayor 1•'-rre : And, if Lew Price is on vacation, then . Mr. Andrews: I didn't real i ?e that he was away on vacation, because I personally met with him and hi$ stafff, Charlie Crumpton. and others and we went over ... Mrs. Gordon: well. maybe he:11 assign Someone... Mayor Ferre: well. I'll tell, unless Lew Price does it himself. with all due respect, I'm not casting any dis on anybody else. they can be part of the committee, but we need somebody very strong in the Administration who's really going to ... It's only e six week's project. Mr. Andrews: All right. I'll have to re- assess that. Mayor Ferre: All right. and then will you be at the meeting tomorrow at 8:00 and then we can discuss it at that time? Mr. . Andrews: Yes I will. Mayor Ferre: of course. all the members of the Commission are invited to the meeting tomorrow and I just want to tell you that if you have any names or any suggestions of anybody you think ought to be on the committee please submit them as quickly as possible. so that we can appoint thew. one last off the cuff thing I wanted to say J.L. I keep hearing and seeing memo's about meetings in the Mayor's conference room and I just wanted to point out that I don't know where the Mayo- conference room is. I got my office up there • --' -' is whore I keep my papers in my desk and I don't have any ns of anybody using my office. but I am concerned about the . about using the mayor's Conference loos all the time. Mow. t h s a conference room up - tairs, its next to the Manager's ' ffige and i t dioesn't d :oturb anvhodv and I'm not comulalninq, you're fterfect welcome to use my of i, re any tie. you went as long as it's t I don't want this thing. 7'm hmpyt ^ntnq to hear all Mayor's Conference •. we 1 tow. Mayor doesn't h famine. a Mayor has an office. so kes+t tr.t an End. I know you lik« t: plant pretty pictures of the Mayor's :+flee. : a umm r : Maurice. being the b f u appoint me to so ... many committee really have a conference room in this City Hal to) (fender. It's only because fact. we do not SS • 1 Mayor Ferret Yea, you do. ... Mr. Plummer' No, it's not really a conference room. The meeting,,, which I'm chairing this afternoon at your request. We weren't the use of your office. Mayor Perrot You never have and you never will be. Mr. Plummer: The point of it is . Mr. Andrews, I think some serious consideration, I don't know if you have room over at Dinner Bey in Which a conference room of some site could be developed, but I think that, that ought to be given some priority. that were having a lot of meetings in this room. in the chambers, and I think it behooves the Administration to try to develop a conference room somewhere in this general... I noticed the other day that meetings were being held up in the press box of the Orange Bowl. That's well and good. but I think we need something right now. here, for a conference room. that could be used... Mr. Andrews: Excuse me. Commissioner Plummer, we're setting one ur in the Coast Guard !Wilding on the list floor which will seat 50 to '< <en lo. Mr. Plummer: Will it be ready for 1:00 them afternoon Mr. Andrews: It's useable. but its not the best right now Mayor Ferret J.L. you're perfectly w'lcome to use my office. Mr. Plummer: Maurice.your office and the Manager's. are not going to be sufficient in sire for this afternoon. Mayor Ferret Ok. ••• another point is that I've had several meetings there and you've been to a couple of h.em Paul, where it really gets pretty tight. We got 15 or 16 people in there and there's really not enough room for that many people. Mr. Plummer: Excuse me. Cliff. can you have that room ready for this afternoon at 1 :007 Mr. Cliff Nays: It can be used. yea sir. Mr. Plummer: Well. let's transfer that poly turf meeting down there. We can just tell the people to come down to the Coast Guard Base. Mayor Pierre: Moir many people are you going... Mr. Plummer: This afternoon, I would assume we'll have nearly 30. Mayor Farce: If I might. J.L.. let ws just give you a little input in how I see that. You know. it may seas strange. but the way w present ourselves physically has an impiet on how the community thinks of the City of Miami and i'tre always been concerned that you know this is an old airline terminal. one that was kind of a ... But t think it's important that whenever we have these type of public meetings that were not out giving the impression that we really have a makeshift operation, unless that conference room is in real good shape I Mould reoomwend,you know, not got to some dumpy second rats old beat up room for any of these meetings. Mr. Plover: losers) >Neu got any suggestions? Mayor barrel Loon. you're bettor oft calling up the Ou Pont Plana or Colombus or the Pour Ambassador's ... • JAN 2 0 1976 Mr. Plummer: Mr. Mayor, finless, and please, I'm only , I'm not trying to suggest. I don't think there will be anyone ly in attendance of the legislative meeting. would the Comm! consider moving up there and letting us use this down here? Mrs. Gordon: It will be all riaht with mo. Mr. Plummer. I don't think you're going to have anybody,but really the Commission and the two reporters. Mayor Perrot Sure. Mrs. Gordon: We'll move upstairs and you can use this room. Mr. Plummer: Will that be agreeable? Mayor Ferret That's agreeable. 4. CONSENT DECD Discussion Mr. Andrews: Mr. Mayor, and members of the Commission, this subject matter has come up so many times that I don't know ... except that perhaps we should refer to the memorandum of January 2nd, in which 1 supplied to you information for discussion purposes and there were five are that we needed to deliberate over and that was the Con- sent Decree and rtu - ,1 Frm lovment Opportunity Officer Responsibility within that consent Decree. The Administrative Services - Assistant ^ity Manager. the Lit irts nt of Human Resources. the Affirmative Acton Board and the creation, if It were rossible. the City Attorney indicates that it is r'ossIble.. Creation of an Ordinance to strength- en the position of the Affirmative ActInn Board And ... further operation in the city and then appointment and re "i..onsibi1ity of the Affirmative Action officer. I had at a prior meetinr described to the Commission, the relationships between the Consent Decree. the Civil Service Board, the Affirmative Action Board. and the Administ- rative Services. the Assistant Manager under the City Manager and the Department of Hwran Resources - if you'll stand that chart up so everyone can see it, perhaps on the back table there. so that we can refer to it, if you'll remember the discussion that we had in which I pointed out the responsibilities of the Equal Employment Opportunity aspects of the Consent Decree should fall under the Department of Human Resources so that the administration of that would fall directly under the City Manager, and that it was my recommendation to you that the Affirmative Action Officer ... appoint- ed by the City Manager would work for the Affirmative Action Board and there would be system of checks and balances between Civil Service and its operation,Civil service Board in its operation and the Affirmative Action Board. which Mould provide relief for employ- ees who felt that .,. they had gone through the Administrative processes under the Manager and the Department of Hussman Resources. that their relief, it they were in the Civil Service area, Mould be through the Civil Service Board and it they were in the Affirmative Action area they would than seek relief through the Affirmative Action Board and the Affirmative Officer. both of those boards have direct access to the City Commission and in my judgment they're ... checks and balance for the City Commission. these various agencies. but more particularly for the city employees... (chart)... We were at the point of discussion further the Department of Liman Resources when, I can't recall now, whether it was that meeting or a subseeuent meeting, in which, the employee organisation asked that a special meeting be set -up to hear this matter and to discuss Alp particularly the Department of Human Resource*. I think Ng. Mayor. and msai srs of the Commission. at this point and time, ti.at perhaps we should call upon the employee organisations to assess their position in this mutter and we' 11 attempt to respond to any questions JAN 20 1976 You have before you an ordinance, if you do not. i will reproduce the one I have and make sure It's available to everyone, as to the creation of the Department of Human Resources. Mayor Perre: All right, as you may recall. the reason why this matter was postponed it was at a renueat and was a matter of courtesy to various of t he employee qm u!- s , that they wanted some input and they wanted some an3wors to come vuestions ►on the recomm- endation of Boor-Allen based on the :remises that there was a lot of things that were not clear anal they they were lust categorical against and wanted to discuss with the Commission before the Commission made any de(!isions. d e e p Mr. Plummer: Mr. Mayor, mAv 1, before we get there been developed a cost facie r sheet? Mr. Andrews: Yes. Mr. Plummer: What are you planning on paying the Department Head? any Paul. has Mr. Andrews: Well there is a range established for that and let me see if I have it with me or not. No, I do not have the specific range, but... Mr. Plummer: In other words. as 1 see it. you're going to be hiring two different ton notch individuals in this set -up. One will be the Administrative or the Assistant City Manaqor and the second will be the Department fi+!ad of Human Resources. Now. what will we be talking about in o s llars for th -.. two individuals. what will we be talking about in #w year for the total -ost of the department and if. anything, what will be eliminated in cost by virtue of creat- ing this department? Mr. Andrews: Well. 1 can say that we've gone through assessment of existing vacancies. existing positions in the city, and for the current year. the adjustments that would be needed to begin implem- entation would be in an amount of approximately $25,000.00 above current cost. The following year with the addition of six additional rosItions to implement the department. There would be in a total amount of 581. X00.00. Mr. Plummer: Well. now, but that's lust salaries. What about the rest? Mt. Andrews: Well. the rest in cost is really minor to the salary in ... The Pal acv wn: :l4i arc aunt for about 904 of all the cost. Mr. Plummer: Well. you got 23% fringe benefits on tu}. ... my question is what about automobiles. what about office space. T's trying to get • full picture? Are ws more realistically looking at 125.000. and it so. is anything going to be eltminiated by creation of this department? You know. I'm constantly. Paul. looking at cost; this city is going in a pattern. which I have been very scared of. You know, we're on declining revenue. increased cost. Mow, what in fact is going to be eliminated. if anything. what is a realistic picture that we're looking at to deliver these services? Mr. Andrews: Probably. in the neighborhood of 100,000 dollars the following year. This year there would probably be no additional cost other than that I stated which would be approximately $25.000.0q. I can't say that anything will be eliminated as a result of this undertakinng in the initial stages. it's possible that that could occur, but not very likely in my judgment. Likely. it's getting more complicated for the city, than less complicated. Ybu'se aware that we stated from the time the administration of this consent decree is going to be a costly matter to the city. Mr. Andrews: Yes. bu occur. but 1' the C' Mr. P eats And goin v w ci Mun pros locati idea th be a elan Mr. Plummet: Well. I'm aware of that pout. nut at one time about possibility of a Lade w+" speak likelihood that, that would t on it I'm not going to maelead that it could became automatic. r: Well, right off the bat, where would that office bs hysically in this building? or would it be in this bu ding? The Assistant Director would be in this building and be supplvinq a rerort to the City Commission vary to t.rovides for all of the adiustments in the./ al tration, involving the Dinner Key Auditori m. the stice Building, taking into consideration the youth city allocating office space for that function of at that so medical offices. civil services offices, with the i of the buildings here at Dinner Key, that there would the remova L of all those buildings. Mr. Plummer: ree Mr. Mayor. but you know we create other problems when do that. 1 agree in a backward's way. Mayor Ferret At this time 1'11 recognise Mr. Gene Naples, and as I understand it, he and....f the record. why don't you state who you're representing, both of . and then you lead us through what- ever Questions you want to start asking. Mr. Gene Naples: I'm the President of the Miami Association of Firefighters. Mr. Mayor. and members of the Commission. As yk.0 all know for the t!me change Ind how thin was to have occurred up until ant roximately ten minutes after si last night 1 had no knowledge of this being changed from 2:0 to t+ thi c morning. 1 recall that Mr. Plummer ha asked for .a time certain and everybody had agreed to 2 :00 on this date would be the time that this would be heard. Mr. Plummer: Gene. so that there would be nobodyspointed finger. this is my problem and it was my fault. 1 think it was on Thursday of last week that we asked for this to be changed because of the poly turf meeting this afternoon,of the two items that were going to be discussed it was felt that thia.was the most important item. 80. we scheduled this for morning. so that tt could be heard by the full Commission, but I will not be present this afternoon and cannot be Present this afternoon. Mr. Maples: Mr. Plummer. I appreciate everything you said. Had we been notified last Thursday or Friday. then we'd had no problem there. Mr. Plummer: Paul would have to answer why that wasn't done. Somme, wasn't it Thursday we changed it Paul? Mr. Andrews: Yes it was and we re -wrote the memorandum and I'm going to have to assume the burden of the responsibility that I was under Om impression that the organisations were informed .. Mr. Plummer: What he's really saying is if we had a Department of Human Resources that man would have done Lt. Mr. Andrews: I found out through sy offices last night that same of the Mrployee Organisations were not aware of this change •o they were comrmun i c ated with last night and I understand that the only :•eraon that was not was Walter Hagan. and that he was so inforemsd that he was supposed to be here this morning. ••a 10 JAN 20197E Mr. Maples a The point is jr. Mayor, and members of the Commission . that ? found out accidentally about • t 1d P.M. and I got a call at home and I just happen to call them to find out if i had any messages and after i' d cal lest home at some time after 7, I was contacted by Labor Relations , riffice that this meeting had been changed and I had to attend the meeting until 11 last night. Now, the point is , that we have a lot of T this is a thing of very serious concern to a 1nt of - ty e'mlovees, which is obvious. by one Of the things Mr. FWtor had to say this morning, there's been a lark of confidence in rr'mmur: i g at i ons and some of the things that have happened as it orl.c-u r s to C i v i l l Service and that's why maybe more than anything e l s e •',a' we have Some major concerns and suspicions, if you will, about 'low this thi nq is going to be carried out. We had an unfortunate 4 ; t u.it ion that occurred in the Fire Department, in which case our eor•t ract was violated , i n which case the Civil Service rules were set aside to the convenience of certain people in the administration of the city. Hut, we had an awful lot of people who would have been here. who would have liked to been here for this meeting. and I tried to contact some last night. I contacted three that I knew of and they all had something else to do this morning. I hate to drag this thing out, but at this time I would like for this thing to be deferred to where we can have the people who are interested in this thing be pre- sent when this thing is discussed. We have taken an awful lot of time and re- re- viewing the Boor -Allen report. the Civil Service Report analyze that report. We've gone through the ordinance. We have certain things that we have nuestions about. We have things that we certainly approve of and I'd like to point out that many of the things that are in that report are in fact. already in operation. For instance. the report suggeststhat the Labor Relation Department Should be under the Manager. that already has been there. Anl, wh' le we're talking about this. I might say that local 58 of the Miami Association of Firefighters, four years ago started a safety program. which we have gained] national reed nation on, that is also part of thiseeport. The Affirmative.: tic. i on F-ro that our union instituted was long before the , -it et : --ol••v6 .n that. so we are opposed to change. r want to make that i clear, but we have some very. very def l ni to or nions as to some of the things that are in this report. We have an awful lot of people who are interested in What would occur here and what action is taken by this Commission and at this time I would like to ask for a deferment of this. so our people can be present and I'd like to suggest that the communications between the Manager's Office and the employee representatives is. maybe. one of the things that we ought to try to do some kind of a investigation. and maybe the boot -Allen people ought to start there. I don't know. Mayor Ferret Get me express my opinion on this. Mr. Andrews. it's my opinion. with all due respects to my good friend and I consider him a good friend. Gene Naples. obviously what he's now bringing up is a stalling action and I think ... however. I think he's absolutely entitled if you want to really be strict about the whole thing to be informed of any changes. see. and its not done ... but the fact is now he's asking for a postponement and I think he unfortunately has a good reason is if their people were not properly informed in the change of time. because the purpose of this meeting today was for t the employee groups that input into this document. I'm perfectly willing and I would recommend that since t think this is going to take a lot more than just two or three hours that we begin the process of discussion. for example. Stuart ... is here from Now York - it's a lot of money every time that scan comes darn here and then there's lust one more trip and one more trip... and this has gone on and on. I really would reooseend.Qene, you know. me can put this off as many times as you want. but this Commission is going to vote on this matter one way or the other and I have no objections. As I told you. I think we ought to put it off. because you're right. technically. Nowever. I would recommend to you that we start the process of going through these thi,q s to discuss them and than continuo the meeting at a time __•„•__Ilaila■Plbor 11 JAN 2 01976 ~hate it's Agreeable to everybody and not change the time. Mr. Naples: Again Mr. Mayor. there are a lot of People who would like on be here for this and of the three people 2 contacted last night that I knew had wanted to be here. You know, there seems to be an accelerated deterioration between the office of the City Manager and the employee groups. t had no ids that Mr Hutto, going to appear here this morning the way he did and there s another thing that leads to suspicion on the part of the cmpioyees and they're concerned. i had an awful job, you know, keeping • lid on our people over the incident that happened here sometime Lack with one of our fire inspectors, and you know, it puts an awful burden on me to try to keep these people to where they're going along and doing the lob that they're paid to do, but they're awful, awful cautious about how they're going about their jobs and I don't think thats proper and I think its a very unfortunate thing and again there are an awful lot of people would like to be here for this. i have no wish to put this thing off time and time again. i am prepared as far as the things that we want to do. But again i think it would be an injustice to the people who would like to be here who are vitally concerned and I'm going to get banks and banks of phone calla over this very thing. I already. this morning. very early had one because someone found out that the meeting had been changed at some late hour last night. Mayor Ferre: T wou1 i r' :comment '.'eat we follow this procedure. I want to start off by s.wi:m that i think you are entitled to the re ^u c• :t F . . ' 1 there Pre was a change of time without proper notification ,^.: tort, , �7.,11y you -ire entitled to that and as Mayor I would rule that this thing be put off to a time where everybody who is advised to be present if they so wish. However. I repeat. this is another stall and Y also repeat that this Commissit a is going to vote on this matter for or against or one way or another and all we're really doing in my opinion is just aggravating the situation rather than solving any of the problems and as a compromise what i would like to recommend is since Mr. Matlin has flown down here from New York and this is a matter of expense to the taxpayers of the City of Miami, that we begin at least the process of permitting your questions to be asked so that we have all of this on the record and then continue the meeting in the future where we have proper notification. I hope in writing Mr. Andrews. so that was don't have any mix up on... Mrs. Gordon: ... I have a comment on your suggestion which ;:s a good one. but those people who are not present might need to hear those questions and answers. Mayor Ferret They will hear thew at the time when we... Mrs. Gordon: I think if we're going to postpone. we postpone... but I think if we qo his way. honestly. I don't think we accomplish what we want to do. Mayor Ferret Rose. this has been going on for a year and a half (1A1 Mrs. Gordon: Well. then you rule that we hear it or else you rule that we postpone it... Mayor POSTS: I. what I've ruled is. but I'm perfectly walling to go by ...of course want to qo by the will of the waiority of this Commission. that in the interest of not stalling this matter that we ask an and whoever wants to put on the record all these mutations to put on the record. •othat we don't one further meeting beyond the meeting we're goinq to haw. and what I'm trying to say is that. I think we're just kidding ourselves. when I say this with all des respects to all you who are very slue% against implementation of the 12 ;door.- Allen court. If you think that we could just continuely for- ever stall this project. As far as I'm concerned Theodore Gibson is going to be here for nt le.irtt two more veers and Rose Gordon is going to be hire for four years and Plummer is going to be here for two years and I'm going to be here for two years and sooner or later this matter has got to be voted on. We're not going to stall it beyond much longer. Mr. Andrewse Mr. Mayor and members of the Commission. may I suggest that you consider then, adopting the ordinance on 1st reading and that we publish it and if we have another nearing make it a full public hearing and invite the public and everyone to participate and proceed on the basis of that hearing to adopt it on second reading if its modified. Mayor Ferret Paul, the purpose of this meeting today, as you may recall, was that you made that very same recommendation of making it on first reading. ... because they said they had a series of ! questions and on their opinion it had not been clarified and that the document was ambiguous at that. ok. Now, based on that then I call for origin- ally for an all day hearing to give them ample opportunity to 1 111 the questions before this Commission so that Boor and the Ad -ltnistration can answer them properly. Now, Plummer then ( along and request with good reason to chinoe th, meetinu. now these people are not properly advised. now thev'ro saying that since they were not advised that they havo r ghht to request that we put it off again. Now. as far is t'^' .,,,corned. technically. they're right. I think its another s z w .ill' 1 think its not going to solve anything uxcet just , Ariwth"r week and therefore. I'm recommending and I w ant to scv whet the majority of this Commission wants to dotthat we go ahead and ask that these auestions be lout into the record so that you can oret,are to answer them at the next meeting and I think by doing that we're going to save ourselves one more meeting. Mr. riummer: You want a comment Mr. Mayor. first of all a comment from myself. I want it well established that at Thursday's meeting when 1 asked for the change.one of the auestions that I immediately asked would it create problems and could it be done and the answer was yes. Now. unfortunately there was not the follow through that should have been. so I want that on the record. Mr. Mayor. I was informed last evening that Ken Harrison would not be here until at least noon and he was one of the ones who made some of the strongest points and he has his representatives here I understand. but Kenny has lived with his document and was one of the very strong people. who came forth to say that w:> should have this meeting and Mr. Mayor my personal opinion is that either we hear it in its entirety or we don't hear it at all. I'm also further advised by the City Attorney that we cannot take action today. that this is not a meeting. that this is a work3hoF conference. which has not been advertised or he would have explained, but we cannot take any formal action today. so I would say to you that what we do is postpone it and when I say Postpone it Mr. Mayor. I'm talking about. let's call a meeting , n next Tuesday and let's have it next Tuesday. I'm not taik,nq about postponing it for a month or longer than that. Mayor Ferret We may not postpone this ... we may do this tomorrow because I'll tell you. we're not going to put this off and as Mayor of the City of Miami, I want to tell you that I'll call a meeting tomorrow. Thursday. Friday, Saturday. Sunday.nights,durinq the day until this thing get worked out. We're not going to put this off any longer, so that's the way its going to be and whether you like it or you don't like it in the prerogative that I have as chairman of this board. I'm going to call meeting after meeting until this thing gets hammered out and I'm sorry for all of you. I certainly don't look forward to spending all these umpteen number of hours. but we're going to hammer tills thing out and we're not going to put it so 13 JAN 20190 off for another year and a half. Mow. if you don't want to hear it now As Mayor of the City of Miami, I call a meeting tomorrow morning at 9,00. Mrs. Gordon: I won't be here either. 1� Mr. Plummer: Mr. Mayor, of course that is your prerogative, but I will have to tell you nuite frankly that I cannot be here tomorrow morning at 9:00. Father Gibson: Mr. Mayor. 1 want to say something. You know, this irritates me, not what you're doing. what irritates me is 18 months ego, you know, we were doing the game thing we're doing now. I just wonder what company did we deal with will retain some respect for this city at the way we handle the busines of this city. Mayor Ferrel All right. Father excuse the interruption. As far as I'm concerned this is a ... of a lot more important than any grass thats going to go on the orange Bowl and I think what were going to do then is stick to our original schedule. take up the legislative committee right now. We're going to hold this meeting this after- noon and J.L. I just hope that you'will be able to work back and forth between the two of us, because then there's no reason why we can't hear it this afternoon at the scheduled time at 2 :00. Mr. Plummer: If thats what the Commission wants. I'm only doing Commission business. Mayor Ferre: Well you see the problem is that you can't meet tomorrow. Well. and then I can't meet... Thursday. we've got Commission. Friday. I can't meet and then Monday somebody else can't meet. we're just going to keep on going week and week after and as far as I'm concerned this is... in this matter as a number one priority. I think they're entitled to their request. Since they say the scheduled hour was 2:00, fine. well meet here at 2 :00 on this subject. We'll take it fromthere. Mr. Plummer: Excuse me, is that going to cause any confusion. just for the basis of asking of those people who have been told that the 2 :0n is cancelled. Father Gibson: Mr. Mayor. you know. this is like ch 's play. man. you know. One thing I learned in may ministry. the music or the music goes right on and you know you come a he facts. Now. I just don't understand: you know we learn everything- - and I'm here - -- we want to learn. all of those boys who aren't here to'ay know we were going to have it but they are conveniently absent. Now. Mr. Mayor, I don't want to be cut off, because this irritates me. i don't want as a Commissioner for my bread and meat. I work in a church and deal with people and I have to pastor those people. All of you admit that this is a part -times thing. ok. Ok. when the opportunity to put it on the ballot to get more money. all of us. you know. all but Theodore. I'm only speaking for myself. I said put it on there. you pay for nothing you get nothing, you know and I am irritated as .... that we keep pussy footing and aassinq the buck. on this matter if we don't want it say we don't want it. Ili spend thousand of dollars to get a survey wade. and if I was those men and I didn't have to deal with the City of Miami much longer I'll tell you what if God took care of theme all this ties, of course. you know you all don't deal with God. some of you, God will take care of the further. And. I would bid the City ado, because this is a disgrace. I think we ought to deal with the issue now. I knew last week. And. I think everybody in the City who was involved knew last week that this meeting was going to be this morning. liow, you know, lust let's sake up our minds. 11 JAN 20197 Mayor Fe rre: Well let's see what the will of the majority is here. Manolo what's your decision on this? Mr. Reboso: I would like to have the meeting at 2:00 this afternoon. Mayor Ferro: Is that acceptable to you that we hear the nesting at 2 :00 o'elock this afternoon? Father Gibson a Fine with me. Mayor Ferrel Well. then that obviously is the majority. Now. so that we don't lose time and we're already here. Are you ready to discuss the legislative program? Mr. Andrews: Yes. I can get all the papers together in about ten minutes. COMMISSLUN P CESSEO FROM 10:05 to 10: a.m• S. LEO I S LATI VE GOALS Mr. Andrews: I can begin by giving you some information on the way we are organizing ourselves so that the Commission is thoroughly acquainted with what our aspirations are for this coming legislative session at the recent Commission meetingyou re- appointed Mr. Rick Sasser to act as your legislative representative and the city admin- istration is organizing itself so that Mr. Clark Merrill is going to be our day -to -day representative working with Mr. Paredes and Mr. Crouch and myself. those four individuals will have day -to -day contact with what will be happening in Tallahassee and we will be forming the administrative actions in behalf of the City Commission. The City Attorney will describe to you the way he has organised the City Att- orney's Office to work with the administration and with the City Commission and with Mr. Rick Sasser. What were hoping this morning after you have established a legislative program that you will foster that. that might be limited to S or 6 important pieces of legislation. There will be other legislation that you will be interested in. that between the City Attorney's Office, my office and staff and Mr. Rick Sisser. we will take action in behalf of the City Commission. but the important pieces of legislation that the commission itself particular- ly wishes to foster. It's my hope that the Mayor and the Commission will devise those projects so that each of you here at least one piece of legislation that you'll follow. if not two. Which weed moan that would be approximately ten. and t)ljt.Irou will becomes available when necessary to go to Tallahassee at an approximate time that these bills oomee up for committee discussions discussion on the floor if that becomes essential that you're there and that when you do go to Talla- hassee to support this legislation, that we would then send a represent- ative of the Administration. Representative of the City Attorney's Office. Commissioner andthose two people would %with the represent- ative in Tallahassee, Mr. Rick Sisser Ism that perform the four person team in order to advance and sponsor the ... legislation. so that we're well organized. With that much of an introduction. unless you have some questions you would like to ask W. Lloyd about... WI can begin the process of examining those particular areas.that the will want to announce and particularly support. Mr. Mayor. I was • indicating that there might be five or half a down or a w'.:cimum of ten pieces of legislation that the Commission would support. There wilt be many. many other hills in which we will take the position of a closing because we know that if they comes u;. they're be not in the best interest of the city. There will be other pieces of legislation that wilt comes up that we fees very strongly about. that will have a good *Met Eect upon the city. and we'll be supporting those. Those w i l l be accomplished through Mr. Lloyd. myself and our staffs, and Mr. nick gasser, but the particular project this Commission picks out. I think 1' _ 4114276 '! they should be assigned to individual Commissioners and the Mayor and that you make the presentations before the various committees and various sponsoring agencies to foster their completion through the... Mayor Ferret Paul► let's go over a little bit about the process of what we said we were going to do You may recall lest time ... we went over a series or legislative priorities and we ended up with about fifteen or twenty r' them. Now. Rick Sisser was selected as our legislative liaison man and he was officially registered as our lobbyist froMthe City of Miami and did what we all recognised to be an exscptional fine job.of which we were all very happy and pleased. Now, he did I think, the best job that anybody could do. However, if you look at the track record of what we were able to do many of the things that were important to us never really got off the ground. And, I'm sure we could all enumerate them. Haw many things did we yet through, the ones that we ... We had about fifteen legislative priorities. how many of them went through? Two, three? Two, ok. Now. again I want to repeat for the record that this is in no way a taflection on Rick Sisser, who after all has a task of representing the city and seeing some of these things, but obviously it becomes a lot more complicated than just having a lobbyist in Tallahassee kind of guide our bills through because if it were that simple than every- body would solve their problems that way and we wouldn't need our legislatures. The point is that Metropolitan Dade County. the City of Miami and most organizations that I know of who have any serious intention at the legislative level will have representatives at the State Capitol and it becomes an important thing for us to do and I recommend that we continue that procedure. However. as you will recall because we were not too successful in getting these bills that we thought were important... recognire by the legislature or even our own delegation. It occurred to me and i recommended to all of you that this coming year. instead of trying to do fifteen or twenty things and not getting any of them done. that we limit ourselves to maybe four or five or six important bills and that each one of us take on the assignment of one of those bills, so that we would each be working with Rick Sisser and with our friends the Dade Delegation and kind of ... over them ourselves and going up and testifying and what- have -you. so what I'm saying is after we go through all our deliberations. I'd like to recommend that we limit ourselves to a few practical bills and that each one of us undertake one or two of these bills and herd thew through Tallahassee to the Dade Delegation. to Committee hearings and what - have -you. Again. no reflection on Rick Sisser. but the point is that Theodore Gibson or Plummer. or Reboso. or Gordon or Perrot might have a little bit more clout.for certain members of the Dada Delegation. especially since this here is an election year. You see. that some of these areas that we think are important for the citisens of Miami are listened to and considered. We don't want anything special. we just to be considered and given the courtesy that every other citizen or group... after all we live in a world. whether we like it or not. of Pressure groups. Nell. this is a pressure group for the t eoFle. I think we ought to be active in that endeavor. Mr. Plummer: Let no ask a question. who from your office will be appointed? John Lloyd s I haven't deter ' yet.... Nr. Plummer: rom the 4dpagor'• Office. it will be Crouch.... .$r. Andrews: Jdckacedes. and Clark Merrill. Clark Merrill 111 basis. Mr. John L oyd: I might say that I w be very actively engaged in this myself. JAN 2019 6 Mr.Andrewst Mr. Mayor, there is a list that 1 furnished you with that from time to time during the year the Commission ission has indicated inter- est in this particular item. They are listed as Increment Tax Abate- ment, Double Taxation, State Funding Of 911 Emergency Telephone System, Ad Valorem Tax Assistance for the Elderly, State Low Cost Housing Assistance. Foreign Trade Zones. Resort Tax, Department of Transportation. Government Employee Insurance. Mayor Ferret You see, there might be legislation. that is being sponsored, let me take for example, the Foreign Trade Zones, now as you all know, that's something that is being sponsored by Senator George Firestone. with the backing of the Governor. 1 don't know who's handling that bill in the house. but what I'm trying to say is that 1 think the City of Miami should lend Senator Firestone our full support. That should not be one of our main legislative goals. Be- cause that's already something that has a champion who is really pursuing it as his main item before the Florida Senate. So. for us to take that on as our main legislative goal. 1 think is not going to give us any mileage. i think we got to take on those things which most affect the Ci tirens of Miami. which don't have at this time any real ch out there. Double Taxation, of course. is one of them. because that's a hot issue... Paul. what do you want to do now? Mr. Andrews: well. I think what we ought to do is began to obtain a feeling among the Commissioners to what you feel are important matters. Certainly, the Increment Tax Abatement. Mayor Ferre: Well. have we all seen Lucius Williams presentation? Mr. Andrews: No. you have not. Mayor Ferre: Well I'd like to respectfully request that we do that at this time. Mr. L. Williams: Mr. Mayor. and Commissioners. just a brief. very brief comment before we start. All cities and counties throughout the state, not related to downtowns only, but on a cossNaunity wide basis find themselves in the posture of not being able to pay for in the second case, new development. This situation has been accentuated by the removable of federal funds for revenue development. Anna, it's going to get more difficult as you go along. Therefore. we have been seeking ways to supplement local funds in order to accomplish the clearance of slum and blighted areas and bring new development and in order to do this. we need to respond to two particular specific needs.Its needs that you as the Mayor and Commission have recited time and *gain over as many years as you can think of. And. that is the need to provide the incentive of private developers to come in to do t he job first. and secondly. another methodology. which would bring in the revenue for the city to carry out its resp ^nsibility in those new developments including utilities. male. and right -of -ways. racks. and sucporting facilities. We have found in Missouri. specifically. and in California. particularly. two methods that are being used and that have court decisions back of them that are accomplishing this. And, let mss use this opport n with those two methods. Many of our Florida cities. b o are caught in a com- plex of web. of physical and environmental deterioration. Homes and business structures that have served well for many decades are now Obsolete. They often house retired and low - Income families. who find the repairs and remodeling too exvens, ve to undertake. The community is often faced with a declining tax base and ... older neighborhoods and commercial centers & mt:doned bring crime and human suffering on those woos we seek to serve. Meanwhile. housing and new businesses continue to ... our green and opened spaces and add to the urban sprawl. which began in the late SO's. Responsible ; -ubite *mews must spend more of their energies to reverse these trends. "hey mist 1 i JAN 201916 1' willing to solve immunity problems of public service, crime prey *Titian and a decent living environment. During the 50's and 60's and early 70's •: many communities wort federal loans and grants for housing and commercial re- development, but the number of cities seeking those funds had skyrocketed out of proi to the federal funds available, even before the advent of the new federalism. Many cities had to find new tools, new financil, technics to deal with the decay and the obsolescence of the central city. Two new approach- es have been found to give developers sufficient encouragement and inc'±ntive to pump private capital back into slum deteriorated neigh - borh oie.. Thna approaches have been used widely in California, Missouri, and sever..l other states have recently adopted similar laws to effectuate renewal activit''•s. In this presentation we'll refer to those plans as the Missouri Plan and the California Plan. Let us look at the pr©eess fee the Missouri Tax Abatement Law, the governing of the city or the Bounty designates by ordinance. Those areas of the city in which incentives are reieded to obtain development. This is to say that developer' would not come in Ielter akelter and start developing through tax abatement without regard to the wish.i of this community. only those areas designated by this Commission could be subjective and could be a party to the tax abatement process. then the private developer through his urban re- development corporation submits his plans and j.ro}•usals to the governing body for the acauisit ion, clear. anre. and till r -' •• development of area. If the developers rlans meet the objertives of the governing body then they are approved and the developer may penv -red. The developer may borrow the use of the rowers of conlemn,at.ion from the governing bod if necessary to cool lete the project in --om} with the plan. This process or a workable alternative is necessary to acquire land in the approved ar'- i to carry out the approved r objective. The tax abatement roccss begins here. The development corporation pays general ad val- �r••T taxes to all taxing bodies based on the assessment for land only -r4 i - s rurchase ? after the City Commission apt roves the }lan. Th cor} oration continues to 1 ay taxes on this bases that is. i al i - ,' 1es gn17• fur 10 years after acaui. si tion. For the following 11 yearR taxes .,rl- Ir.', ,..i on both land and improvement at the rate of 50'4, abnormal assessed valuation on the new improvements. After this 15 year period, then all assessments revert to 100% •.•aluation on land and improvements. St.Louis was a leader in using the Missouri Plan to reverse deteriorating trends. Indeed, St. Louis is on the threshold of a complete revitalization of its downtown area. In the 60's under the Missouri Tax Abatement Law more than 200 million dollars in private capital was invested to create new and stable urban environment. In the 70's an additional 300 million has been invested. Here are a few examples of how the Missouri Plan was used in St. Louis during the 60's representing 200 million dollars in private investment. Busch Memorial Stadium, Home of the St. Louis Baseball & Football Cardinals. Stouffer's Riverfront Towers. phase I of the two major hotel developments in the 60's. Pet. Inc. World Headquarters Office Building. Equitable Building completed more recently. S00 Broadway Building. a new office building. Mansion House. the largest multi- use development of the 60's. The commercial space is full and the residential occupanc y in the north incentive tower is over 90%. The south tower has been converted to a riverfront, Holiday Inn, and in addition to the office and residential construction St. Louis has used the Missouri Pian to develop dining and entertainment centers. And, first -run movie houses. such as the famous cresthouse operated by National Stockyards. In the second decade of renaissance in downtown St. Louis beginning in 1970 has already resulted in invest- ment or commitment of more than 300 million dollars under the Tax Abatement Law. The Mer� Center announced in 72 represents 150 million dollars of that total. The Ner Zbwr. . itself will be the tiflea6•iut:dinq in >3issouri when d. Boatmen's Tower. a 22 -story building is currently under cons Inn of the Spanish Pavi l i ton. a 19 -story luxury hotel in currently construction will be opened before the end of 76. Just west o be . .� •• 11 JAN 201976 141 of the end of the Spanish Pavillion will be the new headeuarters of General American Life insurance Company. This building is scheduled to be completed in 76. All the developments the develop- ments we have seen were developed under the Missouri Tex Abatement law. Since the entire core area of downtown St. Louis has been .... property owners and developers are provided the financial encouragement to encourage the necessary rehabilitation and construct- ion in the commercial and residential projects within the frame work of this city's master plan. Tax abatement has also been used exten- sively in St. Louis for low and middle income housing. The 1S0 unit lively garden apartment complex is one of many examples and the Sout darden Apartment was recently completed to provide an additional unit of low - income housing. in an effort to keep like industry from moving out of the city. St. Louis has successfully utilized tax abatement for expansion and development. This has been another good exile of how the incentive process works to provide jobs and atabilixe the tax base of the urban community. One other Missouri city. which is using the tax abatement method is Kansas City. Within 10 blocks of the downtown core is a! 350 million dollar 85 acre crown center project, a! city within a city. Crown Center. a projee t Hallmark Cards was started in 1968 ... residential and industrial section of the city. The entire 85 acre parcel of land was assembled by i.rivate negotiations except for one small lot which was acquired '.in, °rienrily Condemnation suit to settle a lease agreement. The ; r(l'' -•t is r r.hi nq the end of its first phase of development with over 17, T.r11iol !o i.ars inv The following is already completed. A 6 ( a41 h,1 the ,•, ! •, ft' ciffice complex. The 730 room Crown Center Hotel. the hotel alga entities such as the waterfall. The 10 acre . ► :s,' j ron* r a1 R "•uare for community events. 400.000 sn. ft. for i c*_ a i 1 "•omr 1. with 4 r.•ataurants . a full service bank a conference and au'Iio �►" sual enter. an.i also a children's art center and structural uat;:4ny for 4.000 ..acs. In addition. a 30 -story tower is under construction to t rovi•ic. 410 residential units. Fulfullinq the goal to make Crown Center a living shoitinq and work- ing communfty.it is particularly important to note that when all tax abatement expire on Crown Center the city will have received will have received a net cumulative game in ad valorem tax revenues of nearly 25 million dollars. The state and county tax game from all sources will reach an estimated 71111 million and these are increases. even though the total increase in valut within the first 10 years was fully *bated. And. the increase in value for the following 15 rears was 50% abated. Yet, the increase for the city over the 23 year period was 25 million dollars .and to the county and state 78 million dollars. You've seen the tax abatement law has been effective in re- building cities. It is a simple process using incentives rather than grants and subsidies. Some will say that the abated taxes are a subsidy. however. we feel that without the abatement cities will not get the now development and therefore the taxes on the new developments are lost in any event. The choice seems to be incentives are continued lost of revenue to slums and deterioration. California has successful used a different process. This process is carried out under the California Tax Increment Financing law and is often referred as the California Plan. This plan actually provides the revenue or the bond funds to the public agency which acts to under- take re- development activities. Let us look at the mechanics for a moment. The governing body of the city or county creates a redevelop- ment agency by ordinance which initiates and administers renewal activities within the city. The governing body must approve all projects and plans recoweended and undertaken by the agency. once the re- development agency i created. The process is as follows the public re- development agency designates a protect arse in which it proposes renewal activities. The agency prepares a plan for the area which then swat be approved by the city or county. Once the proposed i roiect is approved then all taxes within that area are frown at the then erc ;rtinq assessed valuations. This frozen tax roll than becomes JAN 2 0 1676 the base tax roll for future tax distribution purposes. This is an important element of this particular process. on "e the plan is all valuations on property and improvements are frozen at the time that the City Commission epprovu } en. That froPen tax roll then becomes the tax base, which pert"etuates through the life of the i ro j - ect and is used for alk distributior. purposes. After these legal revuircments are completed the re- development agency estimates the future tax returns based on the proposed development shown in the re- development plan. sonde are sold , secured by the future taxes. The re- development agency uses the bond funds to purchase the land and prepare the site for re -sale. During the E eriod of time that the land is in the ownership of them-development agency then no taxes are assessed on the property. This is exactly like any other public ownership of land. once the land is sold. however. taxes are again levied at 100% valuation of the land and the improvements with the rurchaser paying the taxes. The key to the tax increment f ncing law is the allocation or the assignment of those taxes to multi - taxes authority. Taxes on the cleared land and the new building built by the developer are assessed at 1o0 However, the multi taxing authority receive only those taxes levied on the base tax roll. And you remember the base tax roll was created at the time that you approved the plan. and therefore those taxes continue to go to all taxing bodies. It is only the increase in valuation beyond the former developer that goes into the fund to pay for the !labile portion of the cost. The re- development agency receives all taxes above the base tax roll. The re- development agency then uses his tax receipts to retie the bonds in the event that there are more taxes from the new development then is recruired for bond repayment then those funds can be used for other public re- development purposes such as low cost housing or rehabilitation loans and grants. Excess taxes often result from commercial projects which are then used in residential and open- spaced projects. While there are over 200 re- development projects throughout the stlte of California that arc successful using this method. We have selected only a few to illustrate the process in this presentation. Pas,dena. Cali forni a undertook an imai t ►ous 340 acre downtown re elopment project in 71 almost the entire ._antral business district. There were 374 buildings in the project. 55% of which were in poor condition as indicated and read. In the five block core area. the central business district declined sharply. Aso. retail sales declined along the city's major retail streets. In undertaking a re- development effort in Pasadena. the first concern was financing. In comparing both federal and local financing. the federal loaning grant approach was more costly and in addition more time consuming. It was decided that local financing was the cheapest and most expedi- tious approach. When the re- development plan was adopted in 1970 the assessed value in the project was nearly 21 million dollars. With a tax revenue of almost 3 million. The developments that occurred immediately thereafter included a 260 -room Hilton Hotel, the Pasadena Conference and Exhibition Center. the Pacific Telephone & Telegraph Company Headquarters. the United California Mortgage Company and all of these improvements cost an increase in the assessed values in the protects to 27.5 mullion dollars. This development produced a tax increment of 815 thousand and provided the capital that could be used by the redevelopment agency on tho sale of promissory notes and tax allocation bonds to finance future developments. The first dev- elopment undertaken that was assisted by tax increment was the Bank Americsrd Center- 360.00 sq.ft. regional headquarters of dank Amer - i card . the itedeve lopmen t Agency worked with the developer and and the architect n getting the Bank Amsricard to abandon their old headnuarters and enter into a long -term lease with the developer. The agency sold a 1 wi l l ion dollar promissory note. borrowed 500.000 dollars from the city with an additional 200.000 from the developer. The agency assembled threo(3) acres of land. the significance of the development is that from the *11 improvements on the throe (3 ) acres all taxing jurisdictions were receiving $30.000 a year in taxes. JAN 20 176 The 20 mil tin dollar bui lAh nci come feted in February of 1974 is now producing 720.000 dot l am in taxes with o)90,000 dollars going to the redevelopment agerv'v it Ow form of ta increases. After the Bank Americard Cefter wa , E ut toyt'thrr oth'•r dcvelorere began to material• ice an additional fi nand n wlq needed, By the string of 72, muff - icir t tax increment was f fowl :.r1 to the agency to sell 9 million dollars in allocation bonds. Thg,iiroreeds used for repayment of prcviOua loans anal the assemble for other commerical and residential develoirnent. In August of 13, th'! agency sold another 4 million 1 sor'' rotes. 'These two borrowings plug the land sale proceeds rrovided 1f million dollars i;c revenue for the following useaye developments. 1eaional honanuirters for the Brown Caldwell 6, Environmental ng i neer i n l r.'i rm. 252 condominium townhouses. the Ralph M. Parsons World liendnuarters t3uilding, the multi use office and hotel and civic! auditorium complex. The various devolormont just shown have produced an additional tax increment revenue in the amount of 2 million which flows to the redevelopment agency. These funds will allow the agency to amortise the outstanding obligation so that the agency can seek addition bonds for additional products. A series of bond issues are planned for the next two year to finance the acnuisition of land n the !t; a- atior. of site for retail f�enter and related uses under this fro ;ram. S.+cr :Imento was one of the early pioneers of thr use of t r< / n(-rement f i lanci r r; as far back as 1965 the redevelop ment agen !t• cf Sacramento issued tax allocation bonds in sues ort of t' li rr,1 loan and grant applications. Therefore, you can use the tax increment funds to be the local share of federal funds if federal funds should ever become available. Sacramento's westend t area was a social add economic to the community. charactcri Ted by substm‘ l.-rrd ?>,:) id n incapable land uses and economic the rr -suit was to continue a erosion of tax revenue from Acroases 1!:(i p. :ess valuations courled with high cost to the community for :mdse, fire, health, and welfare services. In 15 block project area dominat'd by low priced hotels, rooming houses, bars andpawn shops, over in of the buildings were rated inferior and were in need of major repair or complete replacement.Today. over 123 million dollars in construction dot the skyline of what was one of Sacramento's worst eye sores an additional 60 million dollars is either under construct- ion or under contract to be constructed. A few improvements include high rise and garden apartments. The Capital...Mall. Shopping Plaza. Historic Restorations and open - spaces. The public calls for all of these improvements through tax increment was 11.5 million dollars. Sacramento has issued over 11.5 million dollars in tax allocation bonds.to all be repaid from the increase in taxes. The taxing bodies of the community had continued to receive the tax revenues based on the assessment before redevelopment. Therefore. they have not lost revenues while reaping the benefits of a renewed city. Also. the city did not have to spend or appropriate new money for any of these projects. This has been a story of Missouri - California experience. Other states have joined the parade in one form or another. And in most of these eases like we are considering here. those states have included both tax increment and tax abatement in their legislation, because they are benefiting from the experience of Missouri and California. which only had one or the other. Among those states have joined the. rank in getting this kind of legislation irk Alaska. Minnesota. Nevada. Oregon. Utah. t° 1yorainq,Color owa. Washington. Ohio, Pennsylvania. Georgia. Indiana. and Michigan. will we give Florida cities that same opportunity? To do that we must have an amendment to the state constitution. then we'll need enabling legislation by the ... and only that, then will our cities and counties be able to use these modern methods. 1976. our country's 200 birthday can mean a brighter future for Florida cities and neigh- borhoods. Mrs. Gordon: Lucius in Tallahassee now are there bills that have • been which iare a comklnat fen of those that you haw Just presented? �j JAN 20 1876 Mr. Lucius Wi lliamst Bills have not been filed. The t,roeess is in the beginning and Mr. Sisser, ''m sure can briny you up -to -date. My information i.a ... and the Mayor is also fully aware. a lot of people thr.,uyhout the state are working on it. The Commerce elommittee of the house Is taking it. on as a Taro ject and has agreed last Thurs- day that they ref orted out as n committers bill. whi i4h 1 think enhanrrs our :nature remewhlt. ITS connection with th.it th.••e• is a lot of other 1 :e1! li or :i natt?rl through the 'lay or , 1 :,r. Sisser that 1 er'1,1f ^ t'r: t• would l i k e to rest and to. t :s,yor ri ant of a11 let me s•,y to the Commission. and Rick. new is the time for you to cork anti maybe.... why don't you come up and tell us which one of these bills, so we can start doitj that We were going to do ten minutes a'jo. Mr. kick Sissert As far as the bills are before the Commerce Committee. The Commerce Committee is going to have a meeting on January 29th with the people from al iforni a and I issouri and will come out and draft the legislation on that date. A legislation will also be aonsored in the senate by the chairman of the committee, Senator Bradley and by Senator Goedo•1. who is chairman Apt ro, ions. 'I' }:? only nblem that io t h i n bill is that the Chairman of Finance & Tax. who iG +,ar1 . (ides 'got t articular care for this tyre of legi nl :,t i o•1. ;cif 1 e 'nrv^Ie•rce iommi ttee coming out with the bill however. It m i •a} t f o ,,,, to his committee. i know the chair- man of + "r;•tr, :?c,•.•:i is very interested in the bill. : >o . f t'1 w• •►''.. * • ••ii i v r h the i ?eoi in Jackson - •i lit: ' iz r x)wntown Jevelol'ment Authorities ; 1: 1^t • , ,;,; ;h the house and the Senate this ••f' +w. • %t ^�• I` ♦ •r• , •, ♦' r,c�s• thiriqs: I have first of 1l: l "( ., t . . # . ? 11 s and senate bills. as of that . ! 1 .. •• „ wart a ca' I'll send it to .•oe, exeet t there ire 1 l•. ''. ••s a: t :Kate' and they're tryitlq to ker . !Own the aurnbr -r not trvi nq to dive a co; to everybody. What 1 3o have is t, summary of all the bills from the package that have been prefiled. one of the things that I think the Mayor was talking about earlier was th.' fact that we orl'•' had a courle of bills passed last session. i .aSt session i ookc.. at more of a defensive tore of sitoation where . really '1 . •ir,' t ';eat. into Feb- ruary and by the time they tin.ie•rsto' : the works of the city and what they warted. We were i,i t trying to stc,i, those bills that were v1verse+i to the city. we w :•re.° '' su •cessful in stoepin, those bills. This t , me however. we'll qo ; nos to be Involved with the ^ommittes before they come olt w•it.n thr b lis. Thu first thing here is the final re. urt aid ree.or'•Im ions of • i,. sele sub - committee on municis al cou ts. i'71 s•ir•• IwIre that there's a bill right now that gays as r,j 14" !her,. :+r• „ +, wire irunicis•al courts. I have a fec l , nq that • 1:.+r.• Ti .nov.•ment of foot to bring municipal courts b ct' •c :Iju ^.i 1!:* :r s. Ind I would lie to give this for further s''r tt' r,r, i r••c9mmee ant eon be the City Manager's Office. Another area s .a • ut 11 st - a :v •lore bythe Community Affa. rs Co .tee on wh the ^t ,t• '•t'i art"i'nt of , 'om' unity Affairs should ; • e , r l , i ' t be 'U1 n•1 before they eorie out wit t ►� ,ske l me to 41 Recommendations and u� who is • h ,. staff director asked ire to get reeommen row the Comma- .411r +" . " i ss i o' ers and the mayor as to what we feel d isift ''able to work with and I'll q' ve that to the City Manager f ndstions. The finance and talc •e mmittee had a number of studies and heat 1 eggs through- ••.0 out the state during the last couple of months.on dual taxation and Municipal utility tax. lease -hold taxation. charitable exeng which is one of the areas that' I know that Commissioner Gordon is # • interested in subst. ial1Y eomPleted real estate. agricultura asses went practices. board of tax adjustment practices. ani 1 government inve.rn •t and bond practices. I have the completeANNOMMOOmmeiel of all of those meetings that were !weld throughout the State of f lorida and before the committee does make its final report we will have input JAN 20 1976 4 into that and those retorts and those won't come lilt until March. So, as soon as the Manager's Office and Clark Merrill and John Lloyd look over these and are able to live me soft directions then we will have intut into those areas before they are made into bills. Also, have a reader that is the staff sufMOrr and I think its lest for in ormation for the city in regards to all taxes and finances red Tn. the cities in the State of Florida. This is on mwnicital stil tax. This is their total retort on double taxation and adai the bill comes out they vi asked for our inovt on it and _ that it coincides with what is in our favor. So, tha are of the first two thins you got, the increment —amemdMINSF d double taxation, which lie will have a statement tefullr soon. The foreign trade tones is i weed by Senator Firestone' the Senate Sill 39 and will be as ogre• dace.. 1ne resort tax, which we were much in favor of last rear al into trouble in de- financing tax committee. There are three of them, our resort tax is up to 2% on restaurant meals and hotel However, has out in his own 0111 which would make • i'I county -wide tuitional slats tax on everything and that is the bill this year that looks like it might - -- If you would like also, these if you thought surer bowl tickets were hard to let this is the tele- phone director for the state government and they're harder to get in Tallahassee than anything and ',lease guard that with your life. I hift-441•.tradt off suite a bit for that one. I'd like to is through about 2.5 or 20 bills that I think are extremely important and that you should be aware of, or you lust want that in memorandum! Mayor Ferret I'll tell you as far as I am concerned you can out that in a memorandum form and then - -- unless there are one or two things in the next five or ten minutes point out, g0 ahead, but d0 it in the next ten minutes. SEE PExT P*SE. Mr. Sissers One is... the impact fees. Now. there are on impact fees and hopefully, last session it did not get committee but were point to be working on trying to get that-- - another area, once again, the bills... There s a bill that will Quthor1Ze municipal Police officers to make fresh pursuit outsidt th - city limits. The Community redevelopment act which will enable municipalities to bond community redevelopment pro,ects based upon the anticipated value o' t ^e completed ProJtct. which is different from the cure . `a.. .': )4st elves you the authority to bond communit. reafv. This does it on a definite financ ial basis o' t*€ .F. • JAN '40 14/6 Own •i 1„ 1110E • We is f o r �. C` ► need our se a f f e c t s c r• when l was use0 to put Mr. interested agreements Uo-e r ume nt to t► ;.1t''tr ,- - Sisser: There is one that' in. It's urging the adc. between the United Stntt ac e(Ait.t:; for :',tr! ri ca t 4 - a rc a t ►; 1 1 r. , U11 r• c1tt..t „ it ,, !:. ..1.+ .1r# r!OUS .,t.tct►tiiin it t.tll::i t imt•, for t r itru ,cts the City ui iiriitti. i,therwi: ter+, ut there t used to think it Wag the ► in fifty or sixty bills. n1aAl last a ipar 4Cas H . Housing Fira,lnr•1 i) > Governor st vns <_ >re i 7 ,iit . A. Mr. Sissers Right Mr. Sisser: OK. Mrs. Gordon: I ass lions for the elderl agency. i . 70. ,r.,n<fum Mayor FiR e: Why don't you send Governor's provosed housing agency bill. 2010. • W11 i be :v of no trade t. t l the Cuban lives and com- tr. i , itr '74 t : Mrs. GordeleA copy of that I don't have. 4, _ t_ this one. Would you me a copy of that? all of us a coty of the I think it was 13111 Out would include in it the p ro v i- it would not have to be a -epar Mr. Sissers Yes it would. The bill that i gave you was in committee last week, and it was just a specific bill for the elderly, and v w i l l be incorporated in the total housing bill. Mr. Plummer: All of t his package here (indicating); is that all of the bills that have boon }ire- filed? Mr. Sisser: No, those are• , urn the iii' 1.; that are t ru filed that have an affect_ on the City. Mavor Fern: Virtu ktp;w years. ir me ter ou wli.lt he twtl ,.. 1 • thy-, 'il. ' ..'1 .1t 9 • with it. ,r • 1� • f I think th.a t' , is som44 ah viuild be of Weft the task i s to try to Prot r'' •abber us. 1'1•. .t'r: t_. • r ,err .N(.1 1 •,f. _,1 :fat but I thought that's '; l(.r twt, .1 : :' 't • r v : 1,". - nC r ! t�,. r.. t •.. 1 ! ' .• r . • , t • :t St t•: ;overn 'r • :ust< ;s .1,)sol ,it(' 1: r# ,; , • t ;rat! it bey l as to yet out to wea..•f :1 ,; way to the flooe of the s when it ne•ra some concern. unless, f that4MMOks kt it has • But as k r. cr!t: us . r , r • ,',e 1 i some (,. the ot tha 44 . t • .t s„' i t s i rot ettt us • !i,� I f of )..1 r . • •1,1t 1i • 3 ;ire, , ! tt' 1 i t a3; f• .'._ • • , ; area. wr,istt any t11 •' ,iiswus- ad Mr. Sisser for. 1t 1 to be ayor Ferre: Mr. i'1umr. t.r. I tell you that last year there were something like twenty thousand bills introduced. or I don't know how many thousand bills introduced. It doesn't mean anything until - -- Mr. Plummer: Until they Lass it. Then we are saddled Mayor Ferre: I would recommend that, if you want to go over every house bill that is introduced that you not do anything with our business a :td that you dedi cat "'Nast three days out of the week to following log > ess in Tallahassee. Mr. glummer: .ail and good. Mr. Mayor, Mayor Ferro: And t hat' u exactly the Feint. What I am saying is, n or God's sake. Rick Sisser, don't take up the C � iwoi Rsinn's time to discuss whethor or not somebody has ptt up some inane bill that is just going to wander around. and t know that Dick Clark, or our friendly speaker up there is ju: going to put in twenty committees and bu.y. There is no use wasting time worrying about whether that rill is y oinq to go through. Ybu know it is ':ot c.!oinq to go through. Mrs. Cordon: A question. Nr. Mayors on Item 4, Ad valorem Tax Assistance for the ildorly. Is that a separate bill or part of some other bill? 'JAN 20414 ,it)r.' tax 4 • . 1r, • r s i -, ! 1,,. for i•• r;fe3 ' 3 ,i t �.. �.., t i'!'. • ; , t . r • f'';• . 44r. il.isc.r• re 1 ! ' •' , 11.' +F • ! :) 1a ,fix. }dry :11. 4M1.1 -f • r rr• Mayor Ferri: So, now iS you want to q i tie housing assistance Mrs. Gordon: Yes. • potential albwee usage dt • t •.! l l ,' '., •' {r• , err. 1r•t' 1: t. •• t ¶ tr'•'• re . t • r, • . . ?, s • i t . • , • 'Lao th. nk Opt eaC 1 ()'.1(' .)1 ` 1 a those fi ve become. the • .. ommisr yon, and then i ' • on want 4_0 _ - -..v - unarty or foufty other t"hin(ts that '.'tau w.u.t ++ • }i.{t' fine, wo can 4() on re(1)...1 t •lt wt lrr' fc r - 4110 • .` thi •,*• tw'r` 4)., :i.` t_r; .i: •'•'l !_ +r+ 1'.1 .. " We' i }. !.x • t htt ' ^ . •at..1; ' '.' '. ,;f.,+, 1 c{ .:t t 'i' 'n't • i ;• 1 . t • ;•• t 1.. '? S. tl!i y.z 1 h• tw••tLt t i •. t lor. ' S} . • '1 . • '. +' t'.. t.i ', :�.• iiV" 1' +' it; : } - In : ° h L^'.,'. t+ 1! ?' , ,l.., i .: . +'. t ?r• , ! ::i ear'.i o*le ')t ,:, Ick one r• ',71; l'; <; •. .l:; a r .t t l7: ' ' f •Ctt••d the t (1f11! i.. .`i l ()r . 1 we :,'.' • 7t, i• t2na' wa ". :i {•, f7(,! >e, we wi.11 start with ','ou. Mrs. .or ion : Well. I am alwa•,"s i nterr 3ted in hous nq .,s: ects, anr3 the r!±attet s that relate to it, sc where housing and matters relate nq tc dour in'; are concerned, 1'd lihe to be kept posted on. in other words, the w,;✓ 2 understand it l,riori ty to the areas of low - cost housing, 44 4001010.0ca of housing. Mayor Ferro: And that the City of Miami should actually sponsor a bill that I think you should review then with the Law Department in the drafting of it, and let's see how different it is from things that are in existence there: bring it back to the Commission for final approval, and then we will - - -I would like to recommend on housing. Rose. that in reference .o pur prolosel twenty -five million dollars housing bond issue, that package of things that you are going to prepare towara keep in mind the need for a constitutional change. which - might fit into this tax abatement we are yoini to discuss in a moment, because right now there are severe 11 mi t at :..)r:s •{s tu i,c,l0 that twenty -five ..,illi0n dollars could :)e :.sod for '' `JS,.,•,7 ,;nd I think one of the t we ough s s tc- •r':a.l • scope - -and perhaps' Mr". tom ^,t caw nc i; in investigatinr;;and Rick. you can yet roug the egislatiti'c Research Bureau as •4n, what other states have done to broader the_- _ e ,. y don't you cone t on the mooed, and all that. Mr. Crumpton, Assistant City Manager: Mr. Mayor. 1 have asked Ms. eena S{ i I l mail, 0,'. heat' n 4r n•-+ :r, t • l•. lopment Act, tU iT ( •. i 1 : c , " ' a lt. 1 {r , +'. !! * t ` • • •),. •' t • ate'3 wl t } • ,:: t �_,•,. .!;,:±..•s t+ti.t we are t41ktna ,a :rout r•',,:: • 'l '. :' ,n,i that Is giving the City of Miami c!:.' ,•,t'u; t t e it r••t4ew. {1 t y} a tit, vi tics, urban renewal. If JAN Igo • = ° Ido hr . • .$ di- - it .11 t , thi ,I1 1 these n ith .11.• ..• 'L 1,-01 art-i- t .11,1 Mr. ..-;: 5-i '' . • • h l' • .. ' , • .. . IC '%** 4 ' •• , • 1 4ii• ,,, 1 9 • ha • :; 16 a nt 46 4 • *. s 1 a a ,,, 4 0 • 1 . -■••41111it . :., • r . : 0 situ.; Llto:-... 4 we could u..:* t‘...... 'lir\ does, :11• •...:ir ca tilt . to come 03t wi ..h : • r • • -Aso valmo .....4•••••••• . ,In • ,e • 1 4 ..t. 4 41. .1' ( • • ••• I 1 1:1154 • ••••••nu., part!. r item. the. wh., , ion 4 r '04 • 1 - • 1 • . • • 44 . 1 * • • rs qr tre •1-'411a- tO tflL C1 t/t?rS 't4 .• • 'r • ie e t •LI *s.. a a , ,a le I. aC IPAy- r. t avtir ot •.$ • •-•. thin9. where . I if ioi ar- 4; iiriitee. like , )f t , can' t to new 40 '.rs. Gordo-! •. analysis say what is permissible now w'not we need eal:rge upon our scope. so that. you T'.1 there 1. ' ;:i : •llowabie and 1 don't know about 1 ie to ;,1,$ , t rre: we are lo !at; hr c: is creating a in Co..4e is .ioi n‘.; to chair — th.' „,- . •• i aid if Mr. $•1 1 ■nara will serve on it and whoever t:...' At tor n •„ am? Mr. Si sser, tc firs t:t It • • •a now: litymier t w. • • 1,. kick -r, whet7A. x ' • so Wt. i0 t • te • :. t• ^1'1• ", 1 - • • • lir tne a4;enc • " as ben covered so ny times. I t the editorial writers of a certasn att. newspaper. *his time, do not r4-1 the-ir •w - ‘ • 1 rri; t ,.. $1 .. ri. . t-. „ . t.. t a I° • f • - .::t efiert uf city veri Lirl4se of develot - of thy county and city r• • JAN 201916 et • . 1% '1l' 11I4 •-• . • •., 1, rrf t t 'IC. it • 't •S . )0 • t . • • !... 1.' 1j,, t . !, t0 • • . 1 1 1:' ,r :10 f el* * :la* # in...7i - 1 1 ..4 that Sgt 1 1,' Jo • II 'fto 1:. h - t last year. A a :latt...r 1)1 fa.:_ there were two ;r01(,.. —t , ..0ar :or the *inanciAu of thi3, which, , Aiami uion imIleiontatLin i$ (()t''1 to run near • Aoliars, ::lrs twenty-four thonsang h.1 •- a th.s is t.e ar.?it that I have ileen trying tu in, tc - 0' tip state to come forth an: gike :u11-i. tu 4), or a• this "11, which they made mandatory for us to t.,art.... t . . that the ar0a of a Quarter of a million lo:lars that a looking for. lot me ask a Question. Unless I am • ing, douole taxation that the apropriate vehicqu is airea,:..: there. It has 1)'.n •,assed :iv the Legislature, because , Pot0d tG imilement the lawsuit against Metro on the fire iiased that venicl.# was thoro. Now what is the ne.1 - or furthor 4 have iho r '-'otro to creat . si.e tax ii•s- tr,r, they de it ewr • 1:m, :Jut what is noel further fr0:7 ()It '; 1 11.1L'S what I don't st ,1•1 1. f*1. •i"Wet' r .ermissive and • :ij , ty • ), • •• (0* •.. "wow lr. i dm , lointi Uu.t 7 cal the zIty manager's sort. ix; to allow the city to lev" a ro- :iurt tax tit .on all restaurants meals, and hotel rot,rns, •lrea i.resently being done on Miami aoh. right: ,01,00 4.4Plisp.its • • Mayor Ferry: 711at !-• lriA 1 wa:7 *nert when .t ha; crud. Wiwn i t. ha! • hat what thov :al 1 a real snookoroci 1 • I* if n bv Mut r sv DtibhIn n by t . kir 0 1 , 4 WO1 30 r1 tki:it h !ig e 1 on--! '11 never forget the ani r.--t !ou; 10 11 know wat they were voting on. ani 0.•v f • ww; a re. ip.hoaval, but it ended al *Fia• 1 'wit :ay wv nover been al.d.*: to cm..and it be- Nfiw 3,...ach has that right now, which tN..m tttatienlous 6.xtra income to use for the benefit touri-;m, oni we the 1/4:icy of Miami ought to have that, ami I think tnia is really imrortant, and a doable thing, and 1 think it iq a realistic one. Mr. Plummer: On Committee Four Thousand and tine, when you sent me out west, in Las Vegas they have a five per cent. override on ali hotels and Nod, which generates for their tourist °omission nineteen million dollars a year. and that is really a generating point for that tourist commission, which also servos as a develoceent authority. JAN 20 titi 7 •, , 4-, • Hir • '1 4ht. Anri to Me 1 think this tax .;115cr one iASUO before US. 1 wholz key for the development sn;•,. tor ;uut the downtown, would the tive items which the , '--, 4,. 4 it:CMS* 4 4 4) "• jr. i 1 ght, rathtr, thin in icr what you h -it imiortant t x item that we ought to--- i • • 1 .,••,, 1 • • •• e i .4 - It) 4 ! • tt * :is t ' '_1:. :4ayor. it you will navo le. : .4. 0 • .,--i .1 , rol r . c ys t; e ' v -..; fj . ■ 44 - 4 t -, ( .- i vs ? n , ; • .z's wt? are going to 1 0-; 1 • •s - - - •1. : • , ‘ or 1 ‘, .- . r , the Pre -Leginiat , , •,- -, ,•'),,- • :1.4t Leatity.: of ,'; t 1 --' ''t! ‘ ! . • ' 4 , 1 it n 4 1 '; , 4)4 "'" ,1 ',1 ..;*. 0 , , met;n0- t• , i,.":.- .0..■ it t• w:11 Is, 4 * 4 . . * ' ,Th them. •••ir 1 t4 • 0.• • j 'Mt_ tlie •Wo tnIt ouble taxation. * ) . 0 1 :i' fflt 0 14=42, .; Al& ••,•. • • 4 h t.ts i 1)- .14 4;t4C1 re," ani L a sure the 1%av‘ir watts .111 huti3Ing bill unanimouslY. -notion was expanded later. U . t2". ! )crnat (4 t3 ; ! 1 •n‘.' rnti' t h d tvi ; ).i1, least • ..11 'n -Ti-i-1:;14,!1 a fuii re- Tort rz. all ft - P tn- insgt.s. • ,, _4t to take all 43! !4(4 • f: n S •:f+f • .11 which amounted to. 1 am sure.. :to.,ut • • thir'v tninys. dad just pass a simple • •• things. ac that--and I would also. • - :sr( ,11:4-1 th,..it y611 can also take the coordinating itAislative i.roiosals, those that were not passed, and 1-,cori•orate them into our--and these are just things that we are for. but we are really not going VJ be out there spending an awful Vat of time on. unless Rick Kisser comes back and says, hey, would you believe that that item on, you know. police salary incentives has passed through committee and is being sponsored by the different police groups and it probably has a chance of passing. and then we could. you know, get on the band wagon of helping to push this thing through its final stage. 1)0 you follow the distinction. Rick? What I am saying is that we shouldn't just say that, all right, we are going to forget all these other things that we have been working on. Let's leve them on the back burner, and as they begin to boil and bubble up then maybe we might bring them up and give them some priority. JAN 20 1916 package, ,'l:l.i • , .. ♦ 7 1 :r l i ! :. h em, that's .n11 ri,Ih! • , . �-. : t 'ie i.oi.,t tut: to you that last year -�: :.r *_ �•. rct_ord, anu Metro - -'4r. Andrews and Mr. remembet at one meeting Commissioner Jim, Redford •�:.`.rcif t �ti f,ttor.ne *_ drafting I o*.ctttiai legisla- ._ i' ,: '.ti ��: r�'i n t • . , v tilde, whose taxes were •rF_ ;tsi nq, ve a wri', in wh ' 1 they would have a frozen ad valoreeta ti 1 they so1J their t root arty. and then it would be a lien against the i:ro' erty, and if they ever sold their property. or built an apartment, or made a lot of money on it they would have to go back and 1 air those taxes on some kind of a deferred - -- Mr. Lloyd: That's that rouyn draft that you have. it doesn't sl:ecificaliy oonfinc it to the elderly. Mr. Aayor, but that's the one I; ut out in f run' v i , t i r • q , -rlet 1 thin' that i : �t1or«'c t - i;:;! st ;�ttc°e elderly 11 1 ' ;; ! t r r , t !r' ,r f rhr t a {- Mayor rerr'•: reaui res d '''J:i:i t it • ., ,or(iun; I have also to say that I don't want to • a.m total authurshil_. but 1 .sad a .:.t to do with the original J.?a of the leation of the deferral, lien co.:cepi. A ith cagard 10 the elderly. However. one other matter of taxation has always been of great concern to me because it seems to me that those people who neglect their properties and don't take care of them end up with a lower assessment and lour taxes. If in fact you would have an inverse tax system whcreay if you improve your property you get credit for wilt taxes, perhaps you might have a better 1ou:; nq community in some of your neigtworhoodas so there r or' T bring this up as another point with regard to the t ax; 7y : , 1 - ;";aqe• , a, t.,ut we have tried to do this e . gist. I t 13 a tax deferral rather than Mt tl • Mat would require - _onst, , utio amend- :4 4 41 - e! " + .1"-S .t 3 work on that with you. it is t am !': zt want to be :;ur.o t_'itit as a sixth the taxation ---- • ,• t 1►•it also JAN 20 1976 1./"1 Mr, ;. , oraon: Anti t would ask you if you would be good �i•t�'� ,�11� tr r�,�lr into t a i mow feasible way of going ng about it ..r 1r r (.1 Zr ltz,3., that in With r: erhat s the number 1 • $ r.!1, t . . r h }tt' !. ±a r i a working on. r, '!A• t r ••l.-,• the wav to do if really is thief to ;' '.!` ., " set arat.eiy, which would be dealing .►r' that the City of Miami_ is interested 'q ; ! : , number core • the ad valorem tax assistance r;urn!,er two• the tax deferral for properties r ,-. r •;, nA 1e residential use whose taxes ate I have r!c,t ices of that bill if you would all o refer to it. It is not absolutely final �, •< r 1'.•:•r* : And the third thing would be the question of liens--' ,m sorr'.•• T mean of a tax incentive based on improve- ments 4.0 t !te t rot , •rty. Ars. Gordon: Right • the inverse taxation concept, which would include those peot'le who maintain and improve their prof- erties, would he given certain tax credits. Now, that could all be under on : ackage and bill. Mayor Ferre: Unless we have objections, then, we will include that as a sixth item in our legislative package. Mrs. Gordon: I would work on that facet of it, if it is all right with ',rou. Mayor Ferre: Mr. Clerk, you understand, now that we ,� e'• :1; �i: ::: : �. :; : s tc, six rathqr than five, and that was with the az ; rr, ' :i i of all the Commissioners. NEW C I T Y :JLA'JAC;1•.R - SELECTIO 'dr. A:i irw•w: "r . , : :u, n4 upstairs to get the memorandum that I've prepur. a, , t .rv. y, Mr. Mayor, members of the com- mission, but 1 firm.. hoth the Mayor and Mrs. Gordon have supplied to me. Mr. ::.,j:. = .,1 : • ' ' h Commission to obtain any names that might have so we trieu to tr: 'hose. We went through the trouble of making up a statement and t..t . • + : .a careful i p worded quest- fonatre attracting the motions that the• c.mr1 a to.' in added some additional information of our own that We t3; u.;w i and following that Mr . ..dos and I between the two of us c�camu► . t • t r : - _ and discussed their ability to perform OvS0 F.•t »i :, the b'r;yt been in business and the other concerns that w.., . • , x1'ressed by he .1 u,- misaton. I am waiting for the memorandum, I' :..,:.y to recommenc. firms that the commission 1 think can deal with i'r . .fully. All of these three firms indicated that they were willing t, . r.,t• to Miami on their own expense to make a presentation of their capability of performing this s'•rvtce and they each did give as an indication over ell. telephone as to the cost of the service. 1'11 have that in a minute and I'll t . 4)10 to relate it to you. Mayor Ferret Are you telling m, t:. you personally or through Mr. Eads, called all fifteen of the firm::: 31 JAN 2019 6 Mr. Andrews: Yes. it • Mayer rerre: That would include n11 the firms Mrs. Gordon and 1 anL1 the other... Mr. Andrew,. t 2'11 give you the list r.• !Hake acre Nr. Mayor. because some of the firm!, one I remember. the Jacob's Company. as an exarn- ele wns reluctant to give us information over the telrhone. They have performed classification studies And personnel placement before we selected them, because they had advertised in local periodicals such as r,ublis management, rersonnel management as rendering this type of service.. Now. the firms where we have obtained information where Arthur 3. Little of course. 1 lecause we had the letter avail- able to us. nooe- Allen- Hamilton :allahan & Co. Cresap. Mc Cormick & Paget. Frank C. brown. Griffen- Hagen- Kroeger The Jacobs Cote anv John A. Donaho & Associates. Keating Grimm & Leeper. Lamalie National Academy of Public Adminie-- ration, ott, heather. Ott e Associates, Pent Marwick 6 Mitchell, Planned Management Corp.. Public Administration. and Y::re -• , A sr^ _es. Yarger was anothci firm that was reluctant to give u:. information o'er the tele} indicating that one of their !•ri icipal s would be in touch with us. They did not return the t elet.hone call as of thi.:i morning. although that does not mean that they might not do so. If you'll glance through the ruestionaire you Can see the type of euestions that we raised. They were exactly related to the ... Mayor Ferret And. what you're telling me then is that the three that you have recommended Arthur D. Little Callahan. and Griffen. are come , l'es that meet all the st_eci fications set ue by the Comm- ission. Mr. Andreas: Yes. And fa11. fortunately, all within approximately the price bracket between 7,500 and 10.000. These are all very well qualified. All have been involved in placing public officials for other governmental agencies. all have long ten year in business all are involved in significant management studies for government. A great variety... any one of these three and they are willing to come to Miami to make l.resentations to the Commission if you should choose to do so. Mayor Ferret Well. all right. what's the will of this Commissions One more question. did you ... as I remember we 1.assed a resolution asking you to put 1 2 3 is this the orier. 'ir. An:'rPws: No . not a; I ,1 not iu that. : ! ur, Deep,• staye'l away fro=-1 -f F_ tMr •c, tt. �, r? �t i v::. Mr lr► ' :,yor c rr• : M1' r<< ;ht . uk. What's the will of the Commission? Mre. ''or.don: A ouestior, to the Manager 1,1ease. On the two cum! anies you mentioned who did not wish to give you any phone information did they a'so refuse to come hero? Mr. Andrews: Do they did not refuse. and Mrs. Gordon. they didn't refuse to give information. The !.arson that we were sleeking to refused to give us information with the i.,?ea that a rrincipal would call us back. He has not called us back as of this morning. Mrs. nurcbn: There were two. 1 heard you say the Jacobs and the Yarger and all the other refused in total other than the three you have here: Mr. Andrews: No. we got ' n formet ion free every single agency exec two which I jut mentioned. which we still may get information from because... • JAN 20 1976 - r ML'i. '. orciOr1 t put you really nlrrowe0 thy swore of it down to these three. t 1us th•, two that you didn't h. ar. from yet. If they rest and you'll tnr1u e them is tint it Mayor t'rrrc: 0o. lot me understand this rit,w. you went to fifteen, of which thirteen answered and out of the th r.teen you selected three. Mr. Andr.e'vs : That's correct. based on the time. tie must re'orjni 7e that all I hacl was Friday aryl yesterday to rlo this an3... Mr. P lummer t Are any of the coma an i cy s Mr. Andrews: I don't think soy. M. Gordon: Jo any of t::em have local branches or ... .sir. Andre w3! WS. there aro some that are local. !' 1 umme r : Who Mr. 1►ndro'.as: Frank Brown was one of those. Mr.1'1 ur mer: How did he .i7swr r the nuestion? Mrs. ilordon: The only reaso" 1 I think :Ir. Plummer may share my feeling would l i k e a local firm because 1 think the knowledge of a local scene is important in making sr,rne determination that someone that ... Mayor Ferret We're go .t",t to make the determinations. Mrs. Corbn: I k►.ow. but t>>vk!r' in the *farrowing or the scos of the m r li rants, you knoi.: "tyi ran, :e had a bad everi enrte. 'athc•r :,bsor. But Mr. , savor. 1 want this Commission to keel in mind !'1t? r "t " i i b , -r •• ii'.', 'l earl j' . what 1 si ec f i call,✓ said. The experience wr with that man from California. the cha'.lenge that motorola thing. to be was challenged. 1 have always argued that local input of the staff People and I was embarassed. Mr. Demby stood at that door. a roan whom I have a great deal of respect for. and I was concerned, that Mr. Demby would not think that 1 now am turning my back on what I've always heltercd. now we wrote the specification and I don't think. ... I know Theodore Gibson isn't about to turn back, if Brown doesn't meet the si:eci.fication. Brother Brown. I love you. I want to forjet you. and the minute we deviate from that at that point I think we're in trouble. I think that if the other two companies that didn't answer. if they meet the specification and they come u} w'th the answer between now and Thursday. fine. 1 think we ought to invite the three coasfanies to make a tresentation as sufficiently important and they're coming at their expense. Mayor Ferret Well. I'm all for that. the only thing that I'd like to make sure of i '; . see. we set st eci fications and we set a 4 rocedure and the ,Manager has come back and he's recommending these three . As I remember the motion that was made by Plummer. no less than three. no more than sic and the Manager has opted to come out with these three recommendations and I think tnat now what we should do is follow that .rocess that this Commission has voted on and that it's what Passed. In other words. take these three and select one of the three, that's perfectly all right with awe. Is that i motion: Rather Gibsons Well w.iit. let me make sure the Manager said the the three companies +re willing to send somebody here to make a Presentation and that we could then at that point from time select one of the three, is that what you said Nt. Manager? 33 .IAN 20 W6 Mr. Andrews: I f that's the 'Mot .r of the Commission. We can make a decision now or i was indicating that they were willing to come to Miami. Father Gibson: t step . 1 just want to make sure... We could select them site on the ncene based on the recommendation. or we c'Juld invite them to make a rresentation and then make a selection. 1 &wo. ok. May'►r Ferro: What's the will of the Commission? Mrs. Gordon: Mr. Manager. if you should this afternoon ur tomorrow morning receive the communication you've been waiting for the motion we make could be broad enough to allow you to invite them to come here at the same time. wouldn't ;t? Mayor Terre: Only i f the Manager would want to include them. Mr. Andres: That ur to the Commission to make... Mrs. Gordon: nk. I would then move you that you invite the three that you've recommended k'i Lh the 1 nevi so that if you desired to add ur to the six between now and ti:t- time of the hearing that you be so allowed to do so. Mayor Ferro: That's u' to the Manager to make that decision. All right .there's a mot to- Is th< r' a secon . All right there's a seconc' on the motion. I would assume that these i eo' le would be invited to make their 1.resentat:on Thursday. Mr. Andrews: Wail I'll try to do that. That may Jose a problem as far as travel. Today is Tuesday. Father Gibson: Rose. I'm not debating the motion. I'm talking about procedures now. Cin we invite them on the next ... or the meeting date after. but make a motion that the firm Will be chosen. Mrs. Gordon: That would give them the time to i rci ar.e a i resentation that would seem to me a very short advance notice if they'd be here Thursday with a presentation. I would move you then. to include in this motion. Father Gibson: Well. I don't want to... I'm 'ust trvi we under -tanri the procedure before we vote. what I'm I have no desire to delate. If I have to do 4t today if somebody here feels that you got to see or he one thing. If you don't feel that you have to I'd just soon as go ahead and choose... ng to make sure saying is I'll do it today e. that's e the reof'le Mr. Andrews: Excuse me. Mr. 'Mayor. I can tell you that the Commission undoubtedlyf7hoosing anyone of these three firms would be doing well in behalf of the city to make a chose of anyone of the three. Now if you think you have enough information one each one of these I'd recommend that you go ahead and make the decision tolay. Mr. Plummer: Unless the rest of the Commission has something that I don't have. T have a set of questions but I don't have a set of answers. Mr. Andrews: I know you don't because I have those and they're just penciled in notes ... Mayor Ferrel Well • now. let ms ,sake a statement about all of this so that'', it's clear about how I feel about this Father. I don't know Griffon - Hagen- 1Croeger• I've heard a little bit about them. I've 3.� JAN 201976 alas heard of. ciallahan, and of c -ourge 1 know Arthur 1. Littler even though I don't know anybody i n Art!i . Li ttle Cotni.anyr 1 nevertj't'ait with any of these cornt'anies. To be what thenr t'eot'le art going to really be cloinq to a rather simple 1roees3 of obactivrty looking around and brtnytng in fivF candidates. A•z,ho3y can do it. You and I can do that, but these le are gotng to do it with ext'etience, with ; rofessionalism, anc3 with objectivity, and 1 tht nk what i s important now is time. Now, I' i >Qtfctrtly tw'. 1 ing to accept t he Manager's good faith and ability to -huae obviously. three well known firms, anti I don't reai&y carp. 1 rAaliy have nothing for the Arthur D. Lri ttle Company, you ch th t? unc, you know. you chooeo anyone u f thesc as far as t' m rancsr'teci . because what I think would be wrong is the Aga agcy' give us notice of his retirement in the first week of .Tanuary. we're ,iot,' into thN f nirth of Jnn'lnry. What I'm afraid of is that we'll go into the sccnnd wt�t'k of Frbruary befora we make a decision a:.►i as you know these F .eople lia v c all out 1 t.neci that it's going to take 60 days or 90 dye by the time they do this end that and they advertise and we'll going to be here 60 days from Argil -- 90 days from February 10th excusr? me into May and the budget nroeeRs begins. 'ou wilt :llrerldy b.? in the budgct rroccss and 1 really hi nk that it's really imr octant for us to be able to get a new city manager sometime... When are you star.tiny pour budyet Froceas. April 1st... Weli ok. t!:i,,i tt H + , ghou1 (? r._ri11v have a . Manager 5r_1, r tr•i :. ; r 1 no an At ri t that's a lot of hard work r C)r u to io. ? i +'rSO".�l i 1l' . t!1 i S i S just my r't ?r sonal. Of'i!liOtl. I t i':y i t s i t er .'t t s+ i +" t. our '1anat ?r i n the net two m o`tths. li • •.♦ '.;t• st , Tn' ti '33i i' t thtt :4- r1:3L1er Su : ly 5 r !1 t '1.: r ':;V:t ? ± ', t'. t 'i• * :1' E ". } ' rrn i '} 3`.'t: i_'l the t7uesti -onai r�' .,.; ,,,• ,, • $ '1')1 :' ,,! "h':rs .;rl wi 11 yo ahead ani ;.r lt.' : ',1rlt:o4 ace r t that • 3• ,' - j - ' ., ! :i+ ):).t: l :''.1 t.h.r_'rt• L:as a sc o d and 1 • 1c ?t .. 1 t r''''t 1) ~.'t.tt . :t• 'J "t_' t,) ' fl. 2j t:'.' i1a d ..l'r b.� VHF a14 s.iid t_ha i n'_ i:' rt Sd i .. ''o ' !ok'tr 'u. r tit. t: ?it. i Ll'... ..:1 ells'?. voi dQr! t tA'a 1i. to w ii:i t !. t:: ' •f', v. ;U + . , 1 i .� _ : t:jo, '.) Thursday and tieti' t: i of ?+ dow: i_' r .' "s r:i ^ "C4 1t L ' 111 c1 us as tar a:; a •e n' .'r t:: , .0 st !':s. r.. t' ):.!i •'r' ; , r.''s' ci:. .. 1 rt' • . . • • a.r,i ' • ,�,... j:. i ..l�:fl' X +_ �,� :� . ( sr t3'.t !.1 ';.t . t 1 O aa)ltrr •'rr r'. .t.tt.'s 1i 1 rig with tie jn'.i j 'tl t„ 1k '. a}U!'j ' L'Iat 1 r.. 'il e'l }lt't 'A't' a trrr'c :•l r (Ntrl Ura . the m ot it!' t nat w e '. 1 t'i.:''r.t 1 t.' 1 ; •c) mu*:r . _hur3u.,ti'. . r .tr I rk;' li +.� � t�t' . * . rt •'t" hri, r.1'1' 1 '_4tili itl ".i :91st_'•8 i i )'! r�rr th4 m ft :t l' 'n w ' c . r.. 4 `i •. '. h.1" ' `.:. t c1Kc u' i �)r •'f) r; $ 2 ; C t_! .I t''s } .'lt.#•I' • 1' ;n *'r)t i') , t O .'!•ii: i ...l j•. t 1'r �ti'.' . ' 1 r.iAA. ' i }ll)rs'ias' "l. t 1`;. ''.;r ° - •)' :'' . ri t ^< t'[t +, '>�':l. »t.2 1 (i. "!ri't 'w'rE t (.t, 'J.1'. b. nr, • 1 ' i r' • t •! t't)t • .)`' i t. 1 •Ji7:;y• .' /.' '.'of c° ' or :)!r'. rs.''t)r'J'r' +: .r 1dv1'r ?)U fl i". ,l M' ' ur. $('•') T t i +1 1'. t. •} l 'iJ 1I'. thoa`i t'. '�: a: . •'cL1 '7 the sno+ ');+ b. 'pus' !''t! rl4)t !! � < <) y, �• 1 ±t.-'3 t h s4,�►& +thin JAN 2 O 1 97 r had ri rst said January 1 Urn. Gordon: it's for this Mr. Southern: also with th N I:a : None. Thuts Li',.. This on ; undt'rst l '} a firm at that tim•... Mrs. Gordon: 7 d i , .tt°' i •'c1ude that Mayor Ferret All r i Fethcr ri.bson was :;a . Nrs. Gordon: Well you , of t"+ r t going to rreclude my decision making and hear on Thursday. I don't think Mr. Mayor. I think you h,t to trust - sense to be elected to make certain those judgements on evidence :,resent: Mayor Ferrer Rose. it's not me it's the •, Father Gibson made a statement and ... Mrs. Gordon: I know. but the motion did not called the Question on the motion. :Mayor Ferro: All r .yht . call the roll. Mi_.T1i)!. ills h, '.•ou nu want to make that , .. vuu meant rebruery. t ate , you want. to incl ade in their i tv .:ommi ssio+; would choose m ion. The motion did not d, w!ti what + �� •ca j i ,•tot i+, : :gut_ I " ri not i rot'.t 3:3 w, what_ I sec 'air for yo ! to do that in us t.t,tt we have enough .1uod i ud : °me nt s and allow us to make (i. not o . st,ttemrntq. )"►t'1 t '4 '; The following motion was i •1trojus-: i u.' Commir,sio :ter Gordon. who moved 1+-s adoption. A NOTIGN AUTIiURIZIIJ(; THE CITY ; A`:AGE1. ": r - N :T *; AN INVITATION TO 3 FIRMS PLUS 2 OThI R.' BY THE MANit +DER TO BE QUALIFIED, TO MAKE A i RESE *:- TATION TO THE CITY COMMISSION ON JANUARY 22. IN CONNECTION WITH SELECTION ON OF A r l }M T. AA Ki: A SEARCH FOR A NEW CITY MANAGER. Upon being seconded by Commissioner Gibson. the motion was passed and adonted by the following vote - AYES: Commissioner Manolo Reboso Commissioner J.L. Plummer, Jr. Commissioner (Rev.) Theodore Gibson Vice Mayor Rose Gordon Mayor Maurice A. Ferre 3 ;SAN 20 19T6 Well. I'm just announcing my vote. Father Gibson t Mr. Mayor. it 9 m to itr that we could telephotin those reot lc and by ' tau+' l ' i t }lt 'JE) •., 1 : ) i '.to 9 95 i on it 2:00. No, that they (tan h' 't/ r, me then that t.•r t,th„ } + m a�. ,t , 1,.. want to t1r )1 •.,., 1 ) ,... .. ,, ,. . , t t t or i,rl : )'94 7••• i at hC" r ' l :i.ir`!1 on Thursday Manor Ferret i ' 11 wit Father r:ibsot: fpiat' Mr. P1v!1*1 t i it�,�•. t - a' ♦ }; " ; !,<t ":t 1, 71i s ' S • t.rerOgat.i Ve. Father CiLson: J.L.. I'M "Zot arguing for por 9 . hart 1ist.L to thin. I'm this king al: Jut what you're going to ,3o now over ,,!,;t'r:;t what you ti'(3 lo this morn's' nit 1 3tot to `• ;; ? tat to 'ti'l. 1. 1It °" 7,t 4'.1•} t' ) 1 t } ,'athPr i :)S )? . :iC l . j what ..1t3 to:! hl • Mr. Plummer: No sir he rii 1 not. iathcr +fibs„ :l: What didn't he do: Mr. Piumrncr: He did nut give us a factual background on each cospeny. I've got the ^.uest1ors. you've got the questions. but 1 don't have tiro answers. 'daycr Terre: i'11 do that this afternoon. �,�... ( 4•'' t t.),) 1 �, v t hnn it 4 eema to 1•,r0 think 1 :; . :• "here's t3r'i' that we have • , :, .re i)C l :r7 answered and ♦ : Mir. 3)1ay. i3ut_ let me tell r•, ::- .'m i)ot voting. so we don't Father Gibson: .d1 rl {°ht, let 7.1! )to this :tftornoon then. wn Mr. Plummer: Frovi'1od what we ror.uestod I woul be r'edy to vote. but it wasn't Provided. 1•t1 ♦ ••♦- Pathv r Gibson: All right. Mr. Mayor. we want ... "onion: ? move you to call the question Mr. Mayer, please. .,vcr F'f rtc•: All ri(:hs . the motio-, has been made. There's a second. !s any furt)v.r (lisouas on Father Gibson; Stat. t.tlr. mot !o:; !lease. Mr. Southern; Mr. Ma or i' d 14 ke to cl am ry It. 1 will react it the wad r h v.'." n..r. To invite Our r tore•: f . rms recommended by the City Ianaoer and if he thosi res to acid either or hoth of the other two naasc of firms which he has not yet heard from to ' c!me to Miami. And. you JAN 20 W6 V Mayor Ferret Now. father I'll rec.Mgni Pc for the purpose of a Motion. Father Gibson. .... On Thursday. we choose a company to find us a Manager. Mt. nobosot 1' 11 second the motion. Mayor Ferrel There's n motion and a secor, i Under d : scussi - rn. 1r not call tltn rust i on. The following ;ratio was , ntrollucet1 b C :i! ); who moved its ado, tion. • r. . 1 31: r1c •• t ok . ' ti• moo • r { b , :'o, Lha' motion was . �Dt • 5')" .!1..1 : ^.3vor i'erre. ;.orlon. Mr. P1 r: Mr. Mayor. real cttii ck like one other subject, I think since this thing is being pushed through as quickly and I'm in con- currence with till*. but I think we better set some staaJaards of what we're going to turn over to thin company as ' r i teri .•i for than who they're going to c_1' oos, , r (-an t hi D!k of ?'ie r !: ^� . • i. *. area t'rat' s going to be vf r .. • • 1 1: • * , x . Kr.,_ ?V it. Mr. An''rcws ;s remit` i automobiia and an emolument of of; 11r I don't want this company to qo out • t'. i think the bottom of that ray range is about $4'.i .) t }.00 . is that corr'!ct and I want it to be known that I'm not paying the next City Manager any $50,000.00. I think this Commission has got to set the criteria for what we're looking for in an individual before this company can qo out and start looking for that individual. Mayor Ferre: Let me ask you this are there any Assistant City Manager's or anybody's that's making more than $40 000.00. Police 'Thief. . F i r e Chief Assistant ity Nar.awler. 1 r. H. „�x1,•. •;• •t .r .n (' i' ,!D,,. who is above $40 03.00 because of the • rr, 1r:1^ :. ,, '') "li`11 4S' C)!' 1 "sti tutc.aci for additional ay for longevity . - Nu' 5 r.-ti re 1. r , )DRD11. -o;: . ye., but s mea h look at Crouch w:lat are you making ... !%. ;.+ 7^,; . but ma..y years have you got with the ci tl . 25 years • a �• : (•'. t y no all I'ra sayincj to you is this Commission . 1 hope s D )i to bt. . r..?, ar - to instruct this lom:_any as t) what we're ' orD {i what w. -'re yoi : q to : a'; a-il all tb .'enefi is hcrei ^ rather Gibson: Well, J,:., all that a ".'a•r "uoAa.' •d+)`,i.' t1:) iera .fit , thAt- I Mink 1 unO:.!rstand the system. WE wire' 0. ..i('7 . ! lf' .'or' :lD`V. ok. W h r 1 l h LA and we 1 i k0 the slay . r ' t..1 . `; o :+s'.3 ' D • . c • .: 1 ' t look ; y feat . • • 41 ':!'r .. bsa n ; You know Lti':1 • ' 1 1),1 al l (hill t U11 . t at - 14 1 'i J al,)t ¶* ! f • IAN 0 sVF, , 411■ , ,*()%1 riot . whet'c rusk my Urea:: in' thy L Sv.VOM and i "on about to dr., Mrs Plummer: I ir into that the tiame nobo+: ha hc! th— • of 71 t: had Thc we know Wo t0 oeck anti - kight. L lust t% ,11? yamiarissmomoimmitaimiamiga 7. 2. - 1M".1JE CLNTER 4 'f1 hal; Mr. i'llTr1-1'! Ma?or ri-rre! T Yart to sav on MlI f47?01 'tht sam(7, way. • .1U • ;t,Tpje of Comes mode1S arl m".:1 1,0. because ; Th• - Mr. Andre to inrsuc that ror -;' o c, tn. steps Chat r11(?arly 1a;i1 out that H7; 'pe 's that 'u' re Win.: to havt thi.) arrh;te. • "101 10inq to tliAre them v an0 thc wrs're ..1r. Plummer- As soon as thc rounilat'o 1 is loured right. that' the customary a ra+ says the system. I got news for you and the same way the loberts 3ui1iiinc2 had to tear ul a foundation. don't s'Ir,r ir the .!ilv does bi iust being very frank with knr,wn at this Commission level about :r • Its=r. Mr. VIummr 1s1-00 w:th others on this Commisson. so 7'fr• to VOU ,s LUNCH RECESS: The City Commission recessed at 12:2/ O'Clock P.M. for lunch. NOTE: The City Commission reconvened at 2:22 O'Clock P.M. to consider the proposed ordinance creating the Department of Human Resources. JAN 20 1976 It. f 000- 11.LIti RLP0R1 Rf :s U►.' :L' Mayor Ferre: Mr. Andrews. just so that we ar' conatituted legally, under the powers given to me in the Charter as May©r of the City of Miami, i am hereby calling a special Meet for the purpose of discussing the Booze-Al report, the Affirmative Action ComeO ttee, the Consent Decree and the hiring of ::n Assistant... Mr. Andrews: youghould also announce that vou're considering en ordinance creating a Department of Human .tesources. Mar)r lerrt : For the tvrposes of discussing and t ossibly voting t o on An ( r'ii nanr'r' Creatinc a Department of Humai Resources. Does • •,it - .'r .•er mr. Mr. :.lov(i wante.i consider .! '+ -.• . : ,� a A Board at this . s . t ,n dq ;t ny that later. Mayor Ferre: I mentioned four things: Consent Decree, Assistant City Manager ror Administrative Services, creation of the Department of Human Resources, the Af`irmat+..ve Action Board and the Affirmative Action officer. Five items to be discussed and possibly voted upon today, all or some of them. Does that cover me legally? Mr. Lloyd: As far as those items are concerned. Mayor Ferre: Okay. Now, Gene, you want to start this thing or Kenny, I'm glad to see you back and I'm sorry about your grandmother. Mr. Gene Naples: Mr. Mayor and members of the Commission, I'm Gene Naples, President of the Miami Association of Firefighters. Mr. Mayor, at this time, i would like to explain to the Commission that it's not my intention, really. of getting into a debate with the people from Booze- Allen. the City Manager nor anyone else. We would simply like to state from at least our viewpoint, what our feelings are on tha implementation of this Department of Human Resources. Again I'd like to emphasize that we are not against such a department being created and if some of the things I say seem repetitious it's only because I want to re- emphasize these things. we have acknowledged in the past a•'d we acknowledge here today that there are many things in this that we think are of real value to the City and to the City employees. However, as we have explained before, we do have some serious Froblems with a few of the things as we read then and under - stand them. :o again. as far as Mr. Matlin responding to anything I have to say. it's not necessary on my part. Some of these things may not be in question form but merely is how we interpret thew. Mayor Ferre: Gene. look. Obviously nobody is going to. this is not a University and this isn't a class and it's not a court of law and it's not a. we're all interested parties and I think I know that slot of tines i do things and this commission does things that is not in the liking of employee groups or particular employees and I think each employee and employee group has a right to have their day before this Commission and have maximum consideration. I think we owe it not only to you but to the City to listen to you and try to understand and if we can agree. then try to agree as much as we can and that's what I hope we can do today. I realise there's a divergency here and you said two things. I want to hear, first of all. the Commission wants to hear what are the serious problems that you have, what are they and can we solve thew and than I would really like for Mr. Andrew and for Moose -Allen to answer the pro- blems as you present thew. 49 'JAN !O$ Mr. Naples' The point I want to make, Mr. Mayor, is that I don't want to get involved in an adversary type of thing here where we're getting into a heated debate or anything. We've gone through that and I think it's time for as to ge eb why we're here and to get this thing going. in re- reviewing the document that Wore-Allen, or the Boone -Allen report, i want through there and highlighted certain areas in there that were of concern to us. Then takiiu the report of the analysis that the Civil Service Board had made and passed out back in February of 1974, 1 find that in many of these areas of their concern, that our concerns were to those. And if it's possible, i would like to at soem point during these proceedings, to have Mr. Faulk possibly respond to some of the things that are said and that we might possibly get a better understanding of what their reasons were for putting some of the things they did in their report. Start- ing out with the report, Mr. Mayor and members of the Commission... Mayor Ferret Have we got some extra copies of that because I've been looking all morning for my copy which I'm sorry I've lost because I had some things written in there but nobody has been able to find it so far. I had Joe's this morning. (INAUDIHLH) Mr. Naples: May I point out. Mr. Mayor, that while your copies are black and mine are white that it doesn't make any difference. All the copies contain the same information at least the last time we examined them. The first thing is in the letter. it doesn't have a page number but it would be, if you'll go to the Table of Contents in the Index. it's the letter to Mr. Andrews from the Booze -Allen people and it's the first, second, third, fourth page. It says there in the center of that page that this report recommends steps to modernize, expand. reorient current Civil Service and other personnel manager methods and procedures within a systematic frame work covering all Human Resource management functions. It does not recommend any changes in the Civil Service system that would alter or diminish the basic policy of merit -based emvloyment. Key recommendations include. we have no argument with that, of course.Put the second part. the last paragraph on th r' vatic 4 ' re4E ons: bi l i tv to the City Manager for the day to day administration of the 'i i1 Service system as well as other day to day aspects of personnel management. We're not too sure what that means that the assigning of the responsibility of the Civil Service system. the administration of the Civil Service system. to the City Manager. If we might possibly have an explanation of what that means. Mayor rerre: Mr. Andrews. you want to... Mr. Andrews: That would refer to all of the administrative matters that are now involved on a day to day basis through the administrative staff of the Board would be transferred to the Department of Human assources and eventually, all of this processing that takes place ends at the desk of the City Manager for final approval as to forms and everything else that occurs as far as the Civil Service system is concerned. Mayor Ferrel: Get me site if I understand that right. What you're saying. in effect. is that, and what the goose -Allen report recommends is that the actual work that is presently being done, this is managerial work that is presently being done by Mr. Faulk and the staff, be actually transferred and would be a part of the administra- tive process. UNIDENTIFIMO $AI as 'bat's correct. 41 JAN sown Mayor Ferret Who is "he"? Mayor Ferre: And setting policy. UNIDENTIFIED SPEAKER: Chief Examiner. Mayor Perm in other words, the files would be kept, the phones Mould be answered. the tests would be given, the processing would be made, the evaluations would be made and in effect, it would function as • personnel department in a cowpony. Now what, in effect, you're saying or Boone -Allen is saying is that that personnel board, that personnel department, instead of reporting like it does in my company, for example, i had a personnel that reports through the Administrative Vice - President or to the President, it reports directly to its Board of Directors and the Board of Directors really is a Board that sets the policy and the guidelines that they will function under; that's what I understand. Mr. Andrewst And I might add that from time to time, 1 know that Mr. Suttee has been the focal point of some questions raised with reference to Administration and his response from time to time has been to say, well, the Board is not concerned with that, that's an Administrative matter handled by the Executive Secretary. It's so various that we're talking about Our Administrative, in nature, is handled under the Board through the Executive Secretary. Mr. Naples: Okay, then does that mean that we're going to separate Mr. Paulk and his staff from the Civil Service Board, for say, the 5 members of that Civil Service !bard and that all of that staff will be put under your direction to function? Mr. Andrewst Not all of it Some members of that staff would have to remain with the Executive Secretary to the Board because there will be matters that the Board will be dealing with that will require some small staff to assist in the administration of various matters that employees will be bringing to the Board,thc intentionspart of this check and balance that we talked about. Mr. Naples: Well if that be the case, Mr. Mayor and members of the Commission, we would oppose forall of those things that were mentioned other than, it appears that the Civil Service Board would then be nothing more than a Board that would be hearing disciplinary cases and so forth... Mr. Naples: Soting policy, right. Now we certainly have no objections to any of the keepivg of the reports or the records or anything like that sort of thing in a, we understand that it's going to be computerized and that all of these things that will be kept in a computerized library of sorts, but in the make -up of the testing material and one thing and another that would come under the testing offices... Mr. Naples: Chief Examiner, that they should have access, of course, to these things La the case of where they're going to be a test put together for a promotional exami- nation r°r imi tlernaturally he would have to have access to these. Mr. Naples: The Chief Examiner who, at the present time at least, and I's not sure what the intention of this program would be as to whether that Chief Examiner would be the same as he is today and a member of that Board. I'm not clear on that. Mayor Ferret Would you clarify that question? Would the Chief Examiner be a member of the Board? Mr. Stewart Marlin: Mr. Mayor. if I could raise a point here, what I've tried to nee before but apparently I haven't succeeded to making it... (INAUDIBLE) Me. Marlin: I appreciate the questions Gees is raising and I would just Like to point out that what the Commission is being asked to approve today is the Ordinance and not the report and these things are addressed very specifically to the Ordinance. I think it's an important potatto consider because there are many ambiguities to the report that 1 can recognise and appreciate. Mayor Ferro Alright. that's a valid point but 1 thick what Mr. ... Mr. Matlini I'd be happy to answer his questions. JAN 201976 Mayor f'erre: What Gene is lust. «annot possibly cover is attem ptinq tt, tau! the record .;o that ,;tom ° of do t . t l'osi ltd down to such Mr. Matlin: I think that this is enormously helpful Ati.i cur;:;t ru -t t :o. Tht vomit iota of the Chief Examiner, under our recommendations and under the ordi ri t. o as teal t t , would not be changed in any way, shape or form. Mt. Napless Okay, so he would retrain a member of the Civil service Board. Mr. Matlint Yes, of a five man board. Mr. Naplest If that be the case, then, Mr. Mayor, we would think that, that Chief Examiner would have to have access to these things and let's say, the recordkeepinq part of that is no problem, and if you want to go to the Ordinance which spells out the functions of the Department of Human Resources would do. Under "C" in the Ord.. inance, it says, "Identify, design and administer training courses and formal educat- ion programs for the development of employees in their current posit.ioes ". Of course, and there again, we think that we have no particular hang -up with that except to say that this would seem to be a monumental task that the City is going to get into the business of establishing some kind of a school system and we would suggest that it is probably going to be extremely expensive. And if you want to qo to the Ordinance as opposed to the report, under "D ", it appears to us that under "D" which says, "Review and evaluate the Manpower requirements necessary to perform the assigned functions of the various departments in an efficient, effective manner, define and identity the skills needed to satisfy the requirements, perform the administrative procedures and field work required to define and keep current data on position descriptions." We would suggest that, that would be best kept where it is. I think the new phrase that is used is "job engineering" which is no more than what this spells out and that we think it should be a function of Civil Service. Mayor Ferre: Alright. let's discuss that for a moment. Now what you're saying is, and let mite read it again aloud: "Review and evaluate the Manpower requirements necessary to perform the assinged fu :, :tions of the various departments in an efficient and effective manner, define and identify the skills needed to satisfy the requirements, perform the administrative procedures and field work required to define and keep current data on position descriptions." Now those are three functions. Did I read them right? Mr. Naples: Yes. trying to point out is that the Ordinance, like most laws, eVety possiH? circumstance in question and I think what he o and 1 agree with it; he is trying to specify in t ?w: e things atil lE:;wer.,tl so that in the future, when we a question that t he antcntion cleat and on the re.ord. Mayor Ferre. i see three things here. Mr. Naples: We suggest the way it's done now, Mr. Mayor, is the departments have the input and that actually, the Civil Service Board doesn't decide what departments to put those things together. Mayor Ferret Alright Gene, let's take it a step at a time because I think I sight agree with you on this but let me see if I ... The three functions. The first thing is to review and evaluate. There is nothing wrong with that because that doesn't entail any change, it's just review and evaluate the necessary performance and assigned functions and so on and so on. Then, now you get into the area that you're talking about, define and identify the skills - define and identify. Maw there, you're entrusting them with the power to define and identify and then perform the administrative proced- ure and field work required to define and keep the current data. As I see it. I don't think you have any objections to the first protton, review and evaluate, but what you're objecting to is define, identify and perform. Is that it? Mr. Maplesm Me think that that is done and i night ask maybe Mr. Faulk to comment on that, if he would, but that information comas from the department head which , of course, are the people who art aware of what is required for a particular skill and then to perform the administrative procedures, we think that it ought to be kept out of that particular area. Mayor Fevre; well I'll tell you, now you're getting into management philosophy with me. Mat you're saying, to effect, and Esther thinks about his Church, Mose thinks about her business and Manolo and his ea'ertencs and the things he is in, I relate things to my business and my private Lime. What, in effect, this thing says is that I mould let my personnel department at Mauls decide. I understand 43 JN4 261S7i (INAUDIAL (INAUDIBLE) w review and evaluate, that's Okay, but to define and .iehtify the skills needed for what a Diesel Mechanic is going to do in a nara4 .. Mayor Ferree I'd want the head ot Maintenance to do that because I figure it this way. The guy who is head of Maintenance he's :4ot to know a heck of alot more about how to fix a diesel motor than the guy wh is in charge of personnel. ge Mr. Andrews: Exceh,t the man working on the diesel equipment may have be working on it for some years and there may be a problem that he is not really aware of how to solve and keel, ploddinq along in the same way. Just to digress for a minute and very apropos what you'zu talking about, during World War II when it wad discovered that we couldn't •;I.+ the kind of Manpower that we needed to tune up, scientists in this area, this particular area, designed system which made it possible for people to do only one kinA of work and broke down jobs into simpler tasks. When you hire a professional person to head up this department and some of the staff that will be added to this department, we hope that we will have, and I'm sure we would have, the expertise in house that will assist these departments in really taking a different look at the way M we're doing things and begin to job engineer some of these. Mayor Ferret Yes, and that's okay and that's what the review and evaluating portion of it is all about but to give them the power to actually define and identify the skills, in my opinion, and I'm just talking off the top of my head because this is an open discussion on this, is concentrating a heck of alot of power in a department that is staff in nature and not lineal, and what I'm saying is that my management ex- perience has shown me that what you do is, in terms of business, is you transfer the burden of ownership, the guy who is running it, without transferring the ownership and then what you do is you police the guy to make sure that he's living up to the standards and goals you set up for him. In other words, if he's running an operation, you let him run the operation because if you don't give him the authority commensurate with the responsibility, then it's it's impossible to hold him accountable so now you're going to say that somebody off on the side is going to be deciding and defining and identifying the skills needed to do the job of a Diesel Mechanic in a garage , then as far as I'm concerned, the head of Maintenance, whenever there's a problem you know what he's going to do? He's going to say, well don't blame me, go talk to the Personnel Department, they're the ones that sent these things. Mr. Naples: Mr. Mayor, it would appear that the Department Heads are not aware of what their problems and they would have no input into this thing. Mr. Matlin: I think the part is very well taken and I think that if you look Exhibit 7, page 1, following page 66 of the report... Mr. Matlin; Exhibit 7, page 1, following page 66 is also an attachment to the Manager's ",r,uary 2nd memo. 1 think it breaks it down tor us very neatly into the main parts of this and I think the question that Gene raises is a very important one. If you look at skills, needs, assessment, right now it shows that the Department Directors are presently ding this and that we recommend no change in that. Mayor Ferret Well where do you see that? I have page 66. Mr. MatlLns Immediately following page 66 is exhibit 7. what we tried to do is break this all out to address this very issue because I think you're right, it is a split function. if you look at sins, needs, assessment, the third item from the top of the page, it shows that the Department Directors are presently responsible for policy setting and evaluation. Now we have recommended no change in that. The change that we recommended is that the staff support to help them in continuing to do that as an administrative function. Mayor Ferrel Well okay, I understand that but that's not what says. Mr. Napless That's not what that thing says either because at the present time. Department Directors in the Civil Service Office are doing that function and now that we're going the MIS of Department Directors... Mayor rerres No. what he's sayiaq ice this. If you took at that Exhibit 7. 1. City of Miami after page 66, if you look at the third tier. it says skills. needs, assessment and it says who set the policy. At the present it says Department Directors set the policy and hor's what they're proposing. Department Directors. So in other words, 44 J 6 what they're saying is, as it is now, It the :r • the skills needed in assessment. Wow hit! ' . w ►. i 1 s t s • !' what this says. IMF says h•':..., : ut•- ;, r ,,, iut.ies of the Department ni iiumd , 1! 1. d1 ly gays "i) ", "review...define and 1,tier,t ; y �;. . , ; , + 1s , tale, it says the skills are going to be defined .ir, i i• r.• ... 3r1.,rt • . ' iltectors. That's a contradiction, he's right. Mr. '!.at llnr Wcl 1 , :1h,,u14 it be clarified to say assist the Department Directors in iefining... Mayor Fcrrtrt Naples is right, that's one for you. How, are we in agreement on this? How are we going to correct it? Mr. Andrews: Now, we want to be careful that we don't go the other way too far. Right now, the process exists that if a job classification is rewritten whoever per- forms it, if it's Civil Service Administrative Staff or the Department, that the job classification doesn't cone into being until the Civil Service Board passes on it and at that time employees, department directors of anyone can have their input. We don't plan to change that under the process. Mayor Ferret It doesn't say that Mr. Andrews* We can't do anything in this ordinance that abridges the Civil Service Charter requirements and that's part of the Charter requirements. Mayor Ferret if that's the case, then why didn't you say that? Right here in this ordinance, even though it's redundant, it satisfies the employees in a sense, and I'm not a lawyer but I would recommend to the drafter of this document that he put in the preamble of this in one of these "whereas's ", whereas the intetion of this ordinance is in no way to abridge the authority given to the Civil Service Board as defined in the City of Miami Charter. Okay? It's obvious but put it in there so that there's no question that it's part of the document. Now, whe•i you get to this question of review and eval rate, you're trying to have d simple short document and you're not going to be able to have that be.' ause p.u're gamy to have to cross every wt" and dot every "i" ., tht thing to do in this one i5, when you get to define and identify the skills need'• to satisfy the requirements, as presently done under the department heads... Mr. Matiin: What you just added it immediately before define, assist Department Directors and define and identify the skills needed. Mayor Ferre: That solves the problem. Mrs. Gordon: May I ask you a question? If you inserted this paragraph into it, "Implementation of the Human Resources Department development shall not impede, deter or interfere with the existing Civil Service System in the areas of establish- ing, maintaining and enforcing in-hiring standards and qualification, preparation, administration, certification and supervision of all in■hiring promotional examin- ations, judicial review of all disciplinary actions and procedures, astablishment of employee's performance, evaluation standards, review of all personnel actions pursuant to existing Civil Service Board Rules and establishment, maintenance and enforc:easnt of those areas which have been traditionally within the purview of the Civil Service Board." If you insert that in there, you'll clear all of the mruulY waters and I'll give you a copy of that so you can refer to it. (INAUDIBLE) Mayor Ferrel W.U. why don't you give it to the Manager... Mrs. Gordon: You include that and that will settle everything and you won't have to go over every word. Mayor Fevre: book, let's not play games here. Nobody is trying to snooker anybody else and let's get it clear. If what you think is that by putting this in you cir- cumvent what the intent of this is, I'm not for it. Gene. Mr. Naples: I'm not trying to circumvent anything, Mr. Mayor, believe me. Mayor fermi flow, if on the other hand what you're trying to do is to clarify that you're trying to back -up that the Charter cannot be circumvented and we've got to live up to the Charter, then I've got no problems with that. H 2O Mr, Napless Mr. Mayor, we've had assurances from both the City Massager and the Booa•Allen people that they are in no way intending by this docent or by the ordinance to do anything that would create or necessitate a Charter Change. And by this proposal that we huve submitted to you which is a kind of resolution of intent... Mr. Naples: Mr. Mayor, I think that would do it. Mrs. Cordons That sounds like a good addition. Mayor Perry: is this attorney drafted? Wbo drafted this? Mr. Napless l;o, sir. As a matter of fact, maybe we should have but we didn't. Mayor Ferret Well, I'm not smart enough to figure out what this all means eo I'll rely on my experts. what have you experts got to say on that? Well, we've got two guys from out of town... Mrs. Gordon: You become an expert when you qo out of town... Mayor Ferret i think where you get in trouble maybe, I don't know I may be talk• in out of turn, is that last line. see, where it says "Maintain and enforcement of those area which have been traditionally within the purview of the C.8.8." Now what has been traditionally within the purview of the Civil Service Board is exactly what you're intending to change. See? So i think if you pass this you, you can't pass this one because it is a contradiction, one of the other. Now if you want to modify it; see, what you say is maintain the enforcement of those areas as provided under the Charter which are the purview of the C.S.B. See, if you say that then I... I'm not a lawyer, you're the lawyer and you're the expert. See, if you say, the only word I see as a problem is the word "traditionally ". See, if you put maintenance and enforcement of those areas which are within the purview under the Charter of the C.S.B. i don't think you have any problems. Mr. Napiest It's our contention that certain things in this 2�tdinanc. could b� changed to conform with that very easily. And you know if you still want to go through the ordinance we have some further comments, some of the =m that would sub- stantiate what they're saying. Mayor Ferrel "Maintenance and enforcement of those areas which are within the purview of the C.S.B. as defined by the Charter." Mr. Andrews: May I offer a suggestion. If you could take one of the copies you have of this and strike some words and write a couple in and then see what you think of it because we're talking about the difference of Civil Service Board, its Charter responsiblity, the policies that it sets, the ordinances that are adopted eventually by the commission but not the administration. So see what this sounds like. "Implassentation of the Hunan Resources Development Department shall not impede the Charter or interfere with Civil Service policies." Dot the words out s meowing, "...Civil Service policies in the areas of establishing, maintain- ing and enforcing in- hiring standards and qualifications, preparation, administrat- ion, certification and supervision of all in- hiring and promotional examinations, judicial review of all disciplinary actions and procedures, approval(not establish- ment because Mayor Ferres Now, are you changing another word? Mr. Andrews: Yes, establishment to approval. Mayor Ferret What line is that in? Mr. Andrews: That would be about the 7th line down. Mayor Ferrel You would put the word approval? Mr. Andrews: Approval of employee perfcreance evaluation standards, review of all personnel actions... Mayor Ferro: Well then who would establish them? Mr. Andrews: Yell. eventually thempuld have to be established by the C*vi vice Board and then the Department of Human Resources would administer that decision. meg • Mr. Naplest Yes, Mr. Mater, if We take that t•xi 5;► i' t ht:0 out of t hety then you know we don't know what the policy is going tr, t). Inlet this new program. So you know t think that is the key Nord. Mayor Ferret Gene, t think that is where we're at. You see, that's where we are at. We have on the one hand hooa•Ailen recommending a series of charges and the problem is that t don't know what's the will of this commission, but sense that this commission wants to go in that direction of establ'rhing a personnel depart- ment within the City of Miami. Now the question is on the other hand. I'm speaking only for myself, t don't want to go in that direction if it means the total de- struction of the civil Service Board as it functions. Now, t understand that there are some serious misgivings and concerns as to what happens when you turn the administrative function over to the management... Where we're at is that the decision, it's just that basic decision • does this commission want to do that. And it is that simple. t don't know what the will is but I have a feeling that that is what the majority of this commission wants tg do. Mr. Naples! Maintain or change? Mayor Ferret To create a personnel department with the ant's prerogative. See? And I'm speaking agar: just for myself. What ant make sure of is that by doing such a thing that we don't just make a joke out of the Civil Service Board in that it has absolutely no powers. Mrs. Gordon! Well, that's what concerns me too and that's why i feel that if you eliminate the word "existing" and just put in policies - policies are all subject to change and... Mayor Ferre: By who? Mrs. Gordon: The management. Mr. Mat lin: Well furtht rttlo Mayor Ferre: No, see, that's the key. Now you put your finer on the key. And the key is that the policy is not determined by the management it is determined by the Civil Service Board and the Charter specifically defines • ?iat. And what I'm saying is that as long ar we maintain that truth clt.:lrly that 1 don't think we have any problems and 1 thi+►k if there are any, If then. .1re 111se end-, let's 401/1 tighten them up. Mrs. Gordon: Do yod other read it that way? 1 real .1 • tea• w )y. :*4r 1 'r r• a t- ing it wrong but 1 read that if we eliminate th w ,r i, "the ex1 • 1. 1'• •1 : : -. t - vice System... Mayor Ferre: If you don't went to change the exl:.? ::+ + iv11 x•.'rvl v. Sysj hen_ we could throw the Booz -Allen Report in the west. »t tt. • ii Service Board in Ages _ s �' i cb,•n have t .l 64, and c Mr. Andrew - n't • rate -,ats1 .c• . 1 ' tl , " 'lvl: .,°r•.•1 t i1• . that is tibakisiNpultcy. Mayor Ferre: Ke:. :.y. : .R'' •A•• +t '• thing l::. a: 1)n.'1(ILA :, 4 It 10.4.4. on the surfs :e; 1•. „' t .r • . . .• * 'nit tht• Civil Service board wt1: :.tall ta. able to ;..•' t%# i.,: « 4 : . ' ) , Ar.1 Hake the d•'tertetnat i ons that at tli:: an the past and we an' ..•.• a, . .• With '1• hanging the Charter and 1 Want (n, the record right ,v w, t 4 we.r' • r . ' a w•:rt n, that should any one here propose the changing of the Char'.: to ..t.at.qt.• *hat. if 1 sit in this sit or in any of these sits as .. CoetYe:sslor. r J: the Mayor, I am opposed to the changing of having the Civil Service hoard d. te:awe and set the policy as it has in the past, and I am saying,' record. 9i "* . Mr, Andrews' Mr. Matltn hes even reinforced this. I'd like for him tw viol it because I think it captures maybe what the employees have concern for and it be a stetoment...amp4LEytnq your statement a little further. Mr. Matllns At the beginning I have inserted a few words...isplementatton of the Human Resources Department. and the thing I would insert iss 'ghat/ not abridge the policy - waking authority of the Civil Service Board Mayor Ferree Let's not b come ---- -- iy don't you leave isipede, that is the word he used. she difference between impede and abridge is not, .---- Mr. Melia, Mr. Mayor t an not proposing that, ..I ast not charging. I am adding. JAN 201976 seta Implementation of the Human Resources Uupart.envnt shall tint ai,r a ige the 1K 1 1 ' making authority of the Civil SetVice Hoard and shall not impede, ileto't : interfere with Civil Service policies Mayor Ferret ©.k...You want to write that down? Why don't you repeat that again? Kenny, why don't you read that out into the microphone so that we can all write it down? UNIDENTIFIED PERSON* It starts: Implementation of the Human Resource... deletes the word •epart_ment...shall not abridge the policy-making authority of the Civil Service Board and shall -- -and then it picks up -- -not impede the Charter or interfere with Civil service policy.. Mayor Ferree ..And shall not impede, deter or interfere with the Civil Service policies in the area of ...Am 1 reading it right ?...establishing, maintaining and enforcing in hiring standards and qualifications, preparations, administra- tion, certification and supervision of all in hiring and promotional examinations; judicial review of all disciplinary actions and procedures, approval of employee performers A...grammaticaliy that should be a semi -colon there, right ?..Lloyd? Mr. Lloyd, grammatically that should be semi - colon there because it is new thought, in other words, after the word examination you get semi - colon.. Judicial review of all disciplinary actions and procedures, now,..that's the end of the thought; right ?..Now, here is another ones approval of employee performance evaluation standards, semi -colon again, review of all personnel actions pursuant to existing CSB rules. Now, here is what you want to cut out: and the establish- ment, maintenance and enforcement of those areas which are the purview (I'i- A1JP:RLF COMMENTS) ..Gene, how does this sound to you? Nikes:. . 1 AZ : r . ' • 1 i • . . * • l ,i .! l u t e •..l .i t t . r ' r i. • ' l > r 1 t t : ; • ' 1 y t ..k Alt the . .•• f 1 • . 1:; • t.s' Li't• +'. 1 .ir• tyl na . . J •r t • s i . • .•+ ..at a / • : yU•ia .. . ' • ..i'. •.r r- wetness s repetitious.. ., i 1 1• 1 tn. arit,1.4 ..•'t 1r: :". ;'1.1 it.• t'•ito1 .•• . • . +r •' ^.• . • ' • . . • , t•• !U ,t ' t • ,' tab I 1 .,t- xlet,t . a a:. ,,,; • r• . ;t t.'rwi . r th•►• . • .. • • " ..l1 t. .'. • !•..: • .. • , ,.t. . •:'k f.• • t1�. . .ir e..'•i :. .r'.. L' • . t1.i 1 t +t :• t r.t.l: it }t..a11 }' wlthih the purview ,.., a ' :;i• is w'.r.• the Hoo , Al1 rt >_. • - 1 "" ; layor Ferre: ...Yes, but the ' n.e up • irr the to is in '_,rrfb'fcillq• and hi rinu at aniards, the unit.• .low.. t.e,r&. is the ••atoi m, n 1 those .!r .`.t• he.' been traditionally wia. '}.• 1- .: - Y1• "Y .t Ai. , •h.• 1;. .. •t win:4 wt' .ire' wi111r•q to lo. I'll ' 1 y u'.•, Mr. Ma t11%. . 1 t the, .•.51 :.! 'N, t h.et 1.. t sente:•r. e they r. 1 wo4 in.: e'r t the' t .1•Fwir..; w'.1_: wv4..1 .411tt' -- 'r letir.e.3 by the •'Sty _t Miami Charter.' M:. ' 1 •.: :.k !Ills wh'•le 1S: ut wouid be .a lot , 'leaff`r 1t it were acceut4ble t<< '4,• t 4t Mayor 1''•srre : I agnet: . (INAUDIBLE COMMENTS) Mayor Ferre: You see, the whole point is this Gene, that the Charter is the ruling document, the oroit.•►nce isn't. Mr. Napless i understand. Out I think in order to put together what we talktd about here we are going to have to make some changes in this ordinance. Mayor Ferre: All right, that is why we are meeting. th something and es fir as Vat concerned you are absolute {L0W PERIOD or 1 GwoI)MD CONVER$ATLGMS1 Naywr Ferre s .So, what is your recommends Nr. Napless Nr. Mayor, maybe what we ought to do is Start back on the ordinance WI in fact we are going to use the ordinance as s quid©tine said vo throuyll it. Mayor Farrel well, before we do that, can we talk about the wording of this ?.. Nr. Naples; The wording as it appears now... JAN 2 41976 • Mayor Ferrel Implementatiln... Is ' impletlentat i o I of Human Resources r.►aki q authoti• ; •3f the civil :;etvi interfere wilt: l"l i . • 1v1 ; •,li =_ 1 - tt F 1- •.. - - - __ • • .: .. ,1• ll' f . i f ;11 1 4' ,• f t .• i 17. `:lti !_. lrisl j t _t•Jitt ,t all personnel 13. t 1 ()T.. ] It Mr. Nal:les: Yes, sit. We feel Mt. ".tyor. that finance that we would like to corer ent .)r•, that's down from (A) , through there we catt ,_ 1i•ar it up Mayor Ferree Go ahead. Mayor F• rr••: ... we'll, we are very happy with that... Mt. itri fr'_ W:^+: 1.• .. , I was it./... it. :r .• 17.1 , 1: lit i2 i.- I..Sll1.. 3 : rA ,.wt • • . s �a'orTe Mr. N.1il.e• : ^••. ..4.i i. 1 - :1 1 l:. . :'Try!•• . ,• a:. t 17.1 • . • . t r Ferri: Well how do we clarify it? NI/or Fern• : ) . , k . , haw about £? l!, t 'p a.•�1: • this it? the one you Alt gave fie ?... Department shall not abridge the policy - e Feoard and shall not impede, deter or •.'-- - - - - -- rA 511O T 1311.17.AK IN AUDITION OF 1r in; 111 hiring stanlards . .1" • 1 ' f . • !1r. !id! 1 +'s: •••• :,iv• • rt•C(.)J711 IS .l natter ;)! !.1 `• , •'L • :' l 1!1‘.!. aft! supervision .l; . t: t• 1 W t 11] F1- 'tp11r.21.. • •' t •: . f• 1 • t idt i I+ :ls "Mr - 11 ! t + • • . I I there are sorle things il• Litt: •_,rJ- why I say, I think if we just .10 real quick. Mr. Naples All right, under (A), we have no problem with that, provided basic personnel information and support services for all City employees, that's o.k. (8).establish, maintain and administer programs and provide procedures to a safe and healthy work environment for all employees and reduce the cost of injures and work -tine losses and as I said before, your No. 1 Fire Department has been doing this for a long the Union instituted a safety program, that the City cv1.•ie:, and we have ::-j objection to that, that's fine. i! • .. „_ . . f: s• M• 1 . . • .. L • • 11. . t:i : at f: •,' 1 1T 1r i!, . i►. .3. .J i Ili the ' 1i.•t- I i • : ! +;. ••t it! it • r^a..,Tf• • :it „.+.:4h i t171 1 .• 'r tt.flr:l lr ; urie`i 17.3 ••••i 1 lees •••>• i t • rf, r 1 • it r••:.t >r • 1 • 1- ;',' i'•=: ) require 41• awf u l 'wt+ '1.1'. . :) .+L,. • l t, lt. Wt.' 1Utit • cle . Je `t!.1't 2 '• : ... ' 1 if ! .• l t t , 3 ” :'. t:• 1 t 3r.1 :.i:it +•t 'r alt:ln+l es 3.1 .orm41 education' r: ,W, •iii 1 1•t rml.: 1V• • . . 'hl i l:i a i. »7r^11S51Vt• t.hir yt. mand.itorj. it may be • oTlt•, ,ini maj tt•:.lelir•' L'lty 1t M2,0212 vc$TTtrili: ;sion ipprnval beeri_'!hat involves itself fr ith The lAAJgetaty 1.[J•;PSti.. 3 Mr. Andrew.:: W. 11. we put' assist Departps+bt Dleectors to' as an paragraph. 1 will read it 'risskew and evaluate t to perform .,lid assign functions or various departments manner. alai a t department dire=ctors to define and ident satisfy the requirements." 'Lino, t 1 :. ! :,t -4.1 fi I• • x•11' .1111. 49 Andrews: We ire carrying this on Ti rlw but we are turning it on to the Community Affairs in a ce•i.din sense, formal educ ram, to formalize that whu.e progra.a would he ve oyecs to understand what die policies are. be .e very important under t Ak 1 !. ; For the 7 Napless: All right, Mr. Mayor, under (J). r .viewing _ was the conversial thing thaj wt'�ot involved in before. • .0100 49 ar e City .e to thy.. ' it really talked about tha egui reme cient arid skills net slaty JNUOU% May() Mayo Nr. Paulkt it w r& re : Bobby.. N1 •' Mr. Napless E we think is goof.. We think that the personnel records should be kept by some One. • . • ? t .. . . y , • ! 1 w 1, M . • ! ' Jl• W !'. . • -4 •J'' • 1' ! ti' t • !^ r 1 °. r 1 t eft tell' Vat 1U4: 1•1 Jt !t9•':1! • It !t. • t t 1 1e '. i? 1 . 2 t 1V 1`t,innet . Assist Department Directors and I think the Civil : e•tv1•e lsoard--be ause• the Civil Service Board is the Agency responsible for establishing not only the skills but the qualifications. Mayor Ferret That seems logical to me. 110 P011 Ott /it Mitt Mr. Andrews* Assist Department Directors and the Civil Service Board to. Mr. Matlint To balance that out I might point out that if you mention Civil Service Board there it should be mentioned on the second whereas clause on page 1. :Mayor Ferre: All right, the seeond whereas on page. 1 where it says: - -- -where would you put it? Mr. Matlin: Right at the beginning, t>• tore the by t. h.' oftivt of the Civil Service boirtii. Mayo: Ferri.: You d better read it. Mr. Mat11Il: 'Whereas it is the desire of thc„yad,: to exete and to cre of Huttta - Wow .i! if to it re+rtai•. functions and duties heretofore performed �.r.r�b _ e,f ficers o the Civil Scrvi .•e• Hoard, eat t i ,•e• of the City Manager and Budget - �-- v 1ce'.' No ut } rh.l.;l,.. 100 • 4:40amiammlnimmimmom aseralaillniee• 4 . • •• ':t =t' t x *1I;y, . you think you have ... e. y 1 r ,,i • 'r, )0;1 i • . ..r. . • , . 1 • . •.. w 1 t ' t t 1 • 1 , , , f • flit Boa. __ - Mr. 1 au'k - Will •:os next •e. Mt. Nilirles: Mr. Mayor, . we Hoerr,. ,, with... Mayor Eerie: li you do not }1,1ve any i rtlbl`•mc• Mr. Naple410 No, Sir, we think that {•ertainly this in,f2::ation has Mayor: All right, anybody else? desirable and is acceptable as put in there, ..4t • . :. ",.• •' 1 ty it t+ t '1:,t .1 Mt nut on to t he.> • • h t 61,6 a — . Mr. Naples: F. we think that that kind of ties in with what we we're * a, before and that's perfectly all right, it ties in with the workmen's cotnpe .program and so forth and should be under the Manager - -which it is, of course, new. • • . • e rg Mayor Ferret G, anybody else on that?. .. Eiob? 0.k. On G.. Anybody want to talk gnat Mr. Naples: G we think it is super- di11...We don't care about recruitment. y, let somebody else do 1 • . � Mayor Fe<rres Bobby, you want to ge bads to office of the••e first r.reamblef Is that 411 right with you? Mr. hauls It wu:, 1••tt vut because it is obvious in the balance of the ornance that there w i l l b. 1=eJl'le in the Civil Service Bwrd that are destined tolgir transferred insofar a i the , t .l,t 1un of this ordina.•ce is concerned. 114ether or not it should be done or not, WI- n • 'u ut soda' the other thieve. 'ems at to you then? this point. Mr. Matlint , I,..t l' t,. lear..heretofore performed by the Civil Service Ward... becaus.' btu el'4t1't re•t•r to .Rice anywhere •else••• by the Civil Service Board. JAN 301976 • Mayor Ferret 3? Lt . .:J:. i •a M ... t ,. • 11" a • S'. t ..t •:rail . • t' . awl i e'rvi 1t44 i'. I 1 • there is a tit•e`+i t • e ,.it is 4 .a't'. -Jt 2 2 • . A• .. . j 1 •. • • ! r •e l •' .. •.J t 1:: , • t 12b tan j .. n.i.1. . . w • •. Mr. Andrews: There 1s going to and still have the Execu! i one or two staff t f m• tube rs t involved in. t , Mayor Ferret All right•'11'? Mr. Naples: H, no problems develop the job with related standards of efficiency for submission to the Civil Service Board for their consideration. Mavut ire: Any other employee group want to talk about 'N'? All right, '1'. w• ! I• k t to !t s•ir.ince that the standards of t! } e: • , .•rti 1` an 1 tacit t r ti` • wl•'. .. A t c. t • Mr. Naples: '•j' we've got some problems with. We think that through my conversat- ion and reading the reports of the analysis by the Civil Service Board we're of the opinion that this must be done on an ongoing basis and simply because the Chief Examiner gets a request to look up this data, gather and prepare these mater* mils for job related tests. This is something that is an ongoing program. Mayor I 'erre•: Well, it that':: the ast 1.t me argue against you on that for this � lr►p 1 . reason: It you r• •i i that here's s what it .;ayr• - when and as required by t.t:t 21V1! e'tL'i • iinit t the Chiet txi mint r. :;+' what you •t:) 15 the Civil Set vl. a OuarJ .Jr e't+ Chit t t._xamil:e t writ i let t. r .il,i `lays, "1 Walt the inform•it- 1.n Ji. • °v• iytnJiy. Alit •}.•i! _ 1at 1il+ that. Nte: Mr. Naples: 1 'to J`.1'..o t 'tl• 1 '1 1e w!i w')tkC an! k• • 1' that thing on that it 1s something that has to be lone on a day to day basis and not just on request. You couldn't suddenly request it and yet it then. Mayor Ferrel Then let the Chief Examiner write a memorandum to the head of the department and say I want this, .)i, u � a added regardless of mho does it. • 0 00 • .. • r i 2• • • .1. • rt. It tis.it '•h. h.t'f .xur»i by 2 1 i. - . • l : t I t : rox^ r •1 s • ,1 :.t • t•4t ' i`•• • •i. 141 -, i1 r. - t 1• iii • it . i 1' .4 t • 7,4v. l 1':11 ! L'1 + IS `ar t •r :Y' t • ..Jit•+.. k:iti l et a t;t •.it t .mot 3 ary t '41(' a ••04100 • Civi 1 Servk -- en ••ard and it may have in the undertakings that it wili be Mayor Ferret Well what are you saying now? UNIDENTIFIED SPEAKER: Lieutenant, according to the way we laid it out it depends upon what the work load is for the Civil Service Board. Mayor Ferrel The Civil Service Board is going to be setting policy. They're going to be hearing and examining things and its going to be making determinations. How in the world do you figure that they're going to function unless they have the staff? Mr. Matlin: Well nobody, you see one of the things 1 had a problem dealing with is 1 never understood where this question case frost. As in the report it says over and over again that the Civil Service Board will have a staff because they could not function without one. Mr. Naples: He's talking about staff but what we're saying, you know as I say again, by the report and by our conversation:: with the people of.C4vil• service. and Bob might want am that, they er 't 14,111hough staff job of keeping this s u te."Igit so more staff Lt. Harrison Let as ask a question. In light of the controversy involved 1 think this could be handled administratively. I fail to see a need for this provision in the ordinance because if the H.R.O. vms going to provide the staff it could be handled administratively between the Civil Service bard and the Chief Saramtner and the H.R.D. simply by making a request. So t don't see a need for that here. JAN 201976 w • • Mayor Ferret 1'1._•a:;e. Mr. Napless Why �.r w >t 1• • 1 �t: •.ut 1. '.1 by Mr. Hatlins K4 t Mayor Ferrel You atm't want SSD to give you the staff, You want mtaff of your own. Lt. ttarriwns Yes, we would like the Civil S*Vire board to maintain a staff but Mr. Naples indicates that that is going to be done anyway, there will be a staff maintained at Civil Service. Mr. Napless We're not sure where the transfer is going to take place, how many people or what staff they deem is going to be necessary for the Civil Service Board to keep. Mr. Motlin: I think the key thing is, approved then the functions of the Civi } 1r t t . .: >ta,,11 bull. • int 1•tmini:at rat i • t t , .,1 t ,. . t• .1 ra• . • 1 arc.;, tic' k } ..• • .. and that kind of thing. 1 :t ewe r . yin; ;• , . Mr. Lloyd: Section f -1 of the Charter Board Shal 1 organize by electing ut:e appoint a chief exaMiner who :,hall be. secretary. The board may appoint ski,- ion be provided for." Su if the boar commission for an appropriation, and 1 the first thing is, if this ordinance is 1 Service Board are clarified and then as ve process. The staff required to carry ! . y are very Important ones as the Mayor rm.11 i fro .1 ;e r OA' process and • • t 1• term, of posit- •• - t• •t 1 keeping t< t • ...• .r' 't . :, 1. tied Mr. John Lloyd: Mr. Mayor, I wunl••r it I mini! ',• permits-1 larlfy . ;" says, "1ttaN !lately , it t • : al l,<>lt,tfi. ' • t il• of its members - ha1rm.1t.. T1,• t> art =:h111 a mtmbt_t of the boar 1 irvi .1:. t , - 1 •t as h other s.1botAinat •':; ,i :; may by .1I >l.r i t tat l needs any the board can •e!tn• tat f :, t • this t is provided for. take this out of here? I t • ,ail it ,..'.' 3 4 10,1 4 1 <t .., • t ` .'e }r 1• • i .it.' t .• 1 S. . .. • 1• t ..': 1 Ye''..al' y A. .t ,)mi .. 1 s a: Mr. ..1 ith just taking the 1 + • 1 t •j a k 1 • .',; 1q•. •• Mr. L1<.yd: The key i.y. ut. hete... Will, •h• i , a1r:4 wa, 1 I weal. relating t Se.•_'t1or. 'v' ,t thi. , >r iltlat:.:• . I w.1: ttrlat it.y t the 1 •! Aloe- body Bali thst 1r yard without ..i s:tatf didn't have ••naayh members 4 ' .s'1 r.><•ttilvrs and I said they ...in provide enough staff r. mbet s for whatever t he•y t Mayor Ferret Ok. And ba on what you last said they, the employee ;void now tole Mr. Mitlin that it it is ,.•ov••r• that way .n the Charter then what is the purpose of .•stablishing a sce•t'on which says. "when as require =d by th• Civil Ser- vice board or the examiner t ..• .hey are to gather and prepare materials for rt.:..ted tests of performance potential for subrntssien to the Chief Examines;, such use as he may doea appropriate." He :.s the Chief F tasinet. • _ I wean I'm just using plain English grammar. If what this is say- ing is: the key word is the Chief Examiner is the determining factor, it the Chief Examiner can do this by Charter anyway by his own staff, if the Chief Examiner asks of the lIumat> liesoirces Department, "Get me the information on this and then doesn't get it ie comes up before the Commission and he says this department is not complying and I'm not getting all the information I need, I need two more people in my department to cover it. Mr. Natlins Sot there is another part of this though and that is that it's not only the interest staff function, this was designed to address as well the point that many of the promotional NNW ar. not as jab related as they might be. Now this gat not to the staff function of preparing the exam but to the requirement for the department directors, for u t°, to provide information to the Civil Service Ward to support the jab - relatedness of these acts. JAN 201976 . `*a1,1• ... Mayor . • .t V.s t t e • •. • • Mayor Ferret Stewart, 't'•t•'. al i English language is very cle it. •,. • doesn't say the HWhan kc., ;..r . 1 4t. the Chief txaminer can deg till: e.1 Charter, see, it isn't covered ley 'he .1h here is that the gathering ate.l 1.1• 1 •1t.,t ► performance potential is to be dune t y t by Civil Service. Is that what you'r•.• t Mr. Matliht Nn. If Civil Service wants says is, and I'm aware that it places; i authority and requires cooperation from the City Manager. Mayor Ferret The Charter does that. Mr. Andrews' Except, Mr. Mayor, there is a predicate set in Section (3) which all these initials follow that says, and we'll read that one, I'll comp back to it "The functions and duties of the Department of Human Resources are tot" and then if you'll read 'J', "respond to the Civil Service Board or the Chief Examiner= gather, pregire mshom►As for job L...as of performance potential for sub- mission leo the Mel Examiner and such use as he may deem appropriate." In other words, their board is an administrative arm in providing this kind of information. Mayor Ferret I don't understand why either side objects to it t - -.- '— id... -' - +i don't think it means a darned thing for anyway 1e.• : *ue• it giE >�r1s a darned thing yw , .___. wt' ►• ri• . w'.y r •, r t 1. • A : . r =w 1 •1V4. 1* ' ?. .' ., •• : r'r* wha• 1• 1.4. 1•,, t• i t i ej • . I. rather is always telling us, th! eamme :H i .0 hguago in Section '4' says, it • . ►• r::;, the Civil Service Board or e i • !. 1 s. Well, if it is coveted by the ,tt•r. what you're trying to establish • t A t r? e t i.115 for job related tests of he Human Resource Department rather than tying to say? to relinquish that function, what this t gives the Civil Service board a clear those people who are line reporting to ® • • . A :... 1 • •;1 i t r e ,.3, r. 4 t tie report by the Civil Ser• .t' rt . 1 r «, ie .. »• At, .. • :. ' . : that the :.4taii, how the staff is going to be manipulated. Lluy.i points out the Civil Service Board under the Charter can ask for what - .r people are necessary to do that. We are also informed that this should be .n on -going thing and that the Civil Service Board has the responsibility for MEE t<,ing this. So we don't see why it has to be put in here - it spell out in '•1ar *• r. if they ,:an 40 the people by virtue of the Charter then why keep it , t . Mr. > *his ttsar. meets the eye • i • • t r.r•F�r ,r* of the things we try to do ;,.. art:. .. r:: :� t ; .. ., .r • . 1� 2:.2. l 1 t 1 t ■ ,.•t 1. 1 ,' w 41 i much prefer seeing this left out and then e • 1%4 • :.1 . ; t 1 _• t • r.l z e•1 .,rt ne•r.t or division or whatever it is to be O1le'.1 Mirk t ,wrat 1.• te1^ t..' 1t,•; 'rl''i • he Civil Service Board to achieving common e,i, )c r , v• 7 . whey, yu.1 write these things in it becows part of mandated type things because it 13 ire the ..oralinar;:•e• even though it doesn't say they have to do it but it is a constant ret•:tra1 back and interpretations occur. My fear is that two years down the line we have an interpretation that comes in with the change of the City Attorney or change of the , :icy Manager, something like this occurs and I think that what this commission and what the employees certainly want to occur is a cooperative effort to achieve these objectives. This function can be perforated administratively between that office and that Civil Service Board at the time they deem it necessary to do it. And I think that's a more positive approach. The commission's intent is very clear, the employees are having input here and this is what we would accomplish not only deleting that, the three sections there, 'J', 'K' and 'L' are all covered in the darter and provisions are these for this to occur anyway without putting the hammer down on both people implying that it must be done. Mayor Terre: Let as tell you what Vie beginning to see what this is all about. If you take out section 'J', what Section 'J' in effect doss is that it establishes the premise, the precedent that the gathering and the preparation of materials for job related tests and performance potential is going to be done by the adninistrat• ion. The implication of it is in here and what you don't want to do is you don't want to take that out because you went it inherent in the impiieai,ion of this ordinance. Newswir I want to point out that if the Civil Service Ward wants to circumvent that they can circumvent it and this language is absolutely meaningless which is why i don't understand why you abject. sect Because in effect you see. Kenny, what In saying is that between this document and the Chaster the Charter JAN 201976 is what you go un. And if you want to just completely iinore Section '1', this Civil Service Examiner and the Civil Service Board just ignore it. So what have you got to lose? See? 1 mean if we're playing a chess game around hors 1 don't see that that move mean* anything to you. Mr. Paulkt Mr. Mayor, if 1 might say a few words with regard to this issue, and 1'l1 say this, it is not a chess game. 14y concerns are genuine to this regard. At the present time we have three personnel officers in the City of Miami Civil Service board Office who are charged with the writing of examinations for every classification where examinations are used • Three people throughout this entire city structure charged with that responsibility for some 3,500 approximately class- ified positions of which many of them are tested when they seek employment or when they seek promotions. There are some that there is no requirement for examinat- ions where it is construed to be professional by nature it is a non- competative examination as the board shall permit based upon the credentials of the indivitlu for the position in question to be filled. There are positions of th class in which no examination is administered but there are ions in which examinatie)n are prepared for admin sadly insufficient to Le 1 - to meet tha number of people that are work at ion) of the Boo7. -Al it:r '"' ' n Resources de ... �''"' ssistant City . And the change or existing positions from the Medical ,ervi aid :s >1me from the Civil Service Office but no � . of art' programmed At thi'' ;ut1 tun to) be the work horses. to do the work that is needed and that': my conker; - that is se'ri.)u.;ly my concern. I feel that they are trying to addre.a:; thi: i rob1e•m, they recognize it Threes people who are writ- ing tests at the l.re.;er ;t time... Mayor Ferre i el INAUDIBLE) Mr. Paulkt That's a problem. That's a real and a genuine problem and that's my concern regardless of whether it's Human Resources that's going to be charged with that responsibility or whether it remains with the Civil Service Office. With the guidelines that are set down today by L.I:.o.C. we can't meet it. I've said it before and I say it now, and when wo were preparing the budget for this fiscal year we had more •_:on.ytraints and diminishing, and I understand that. I understand that spec:ill Ally. We hAd a Ciollar crunch, loss of revenue, insuffic- it nt moneys to do what's n.•e ssary - increase in police personnel, increase in sanitation personnel, increase in fire personnel - no increase anywhere else, no increase where the case load of lawsuits are going to occur because of our inabil• ity to develop the kind of examinations that E.E.O.C. requires. Those are my genuine concerns and this is why I'm opposed to what's being proposed here today insofar as this ordinance is concerned. Mr. Matlini I can only agree with what Mr. Paulk has said and I go back to state- ments that we've made in the last 24 months on this that there is no way that you can implement this ordinance without this concept, without increasing cost because they relate to things that have not been done. And just this morning the Manager pointed out in his introductory comments again that the implementation of those things required of the city under the Consent Decree will also require increased costs and there is no avoiding that. i completely agree with Mr. Baulk. Mr. Baulks But at this juncture, Mr. Matlin, what is being proposed in the cost of $25,000 as Mr. Andrews related to is an adjustment of some people moving into some positions that are programmed in the initial stages of implementation. We need people to work today to do what's required and the restructuring is going to help far down stream and i understand that. It may be restructuring and re- tooling to some extent is desirable, i don't question that. Rut without change with additional personnel as working people not as administrators to be able to accomplish that that's needed to be able to keep pace with this changing society, in meeting our obligation in correcting examinations as they exist - they were fine 1S years ago. Me purchased examinations, as you've indicated before. Some of those examinations are invalid today. They must be validated on a basis of the sampling of the community in which they're to be utilised in. There must be a determination as to whether there's adverse affect on minorities and so forth. There are so many things that are changing and we can't change because we haven't had the people to do Lt. I don't stand here complaining, I'm simply letting you know that we haven't been able to do it because we haven't had the wherewithal/ financially to do it. And the Civil Service Office has been a step -child eldest since its inception ... I'm not being critical. JAN 8 0 19)6 55 Mayor F't t 1 ; t and that's part of the problem. t, 4 t 1 r • ti it !.,'j • ly will b`• addressed by •t•1 1 A - t ►.... • 'i.,' .; hi1.1 is hole fli • ye t i ::.z , • y„� Ax. 1 '1 tt i ,r, why evidently 1:. 1,. • .' t t' .o4•iIr,i for the adtnin• is' 14'I`. ♦' ', + •h,' what it's al 1 :L4.' ..' ,} : • ' s '. ,t a ,.. hems y w' . :. . • :a• ' _ • �.i1l.. wt.,' a •1 ii 1. ih thOoltw Ina _ , .. • ..1:,1 uS that yor A . • . i what t he prob.. 1 , ,. / .i f 1-cunomi r 1 i 't • •. A 1 w t . ,v , lv,. i in all ki•.3 tt ,,... r. that is 1 i . w that'. a I ; t„ s 1 4nt••i one of ^,. •.hhetie t 4: :4 , . ' 1• , t t• 2 /'t .,t 11. ting t't!fote Us • ,, 1 ,,. t • , ... „ vi till: • ':1: 1. • , • ... , i • I .. as .�tl don't have '10. 1.1 ;'. ' .. • a i .,t 4, : ' Ve UV,. '',',I Clef re ' i' 1 t and that ,l: 1 1,' ' ”,,A:, JI.K'.. .: exactly why we' V• 3 , , h w i t h . -$r:i• • ii11iq. Aut .1.4 a ttil;.4 1 • ..... wrluever ha got rite lout ' t_ , : ., 1" I '1.i 1 t)ft1 to apt fop' 1 it . wutk which as you say Mast t. i •t,• . 1 lat.,. that it mast be cjot The argar: ,• • to is who is going to do it ,an.i Chit 1:, what this 1: all about. Mt. Napiest Z think what Mr. Pauik is saying, they nevi m(.,rt people to do it. Mayor Ferret And I agree with that and so does Matlih and so dots Andrews and so does everybody else: around here. Mr. Naples: ...it couldn't be done under the present structure it's just that it was never given to them. Mayor F't•rte: Yes, but the question is that it hasn't happened for whatever reasons and we _an stand heir: all afternoon and argue about why it hasn't happened and what in eife is happening is that the administration is saying, and I well rem- ember the frustration jf Mel kecse and Paul Andrews when we got into all of these rigmarules. The first time we got into a fight on the Cohen Case, do you remember that one: And Mel Reese said, "Well, I'm responsible." or something like that. He used to be pretty emphatic. And then along came, I guess it was you, Paul. And then somebody said now wait a moment, Civil Service.... Plummer used to say, Well wait a moment, how about the Civil Service and then Paul Andrews got out the Consent Decree and it says the City Manager shall implement and Mr. Lloyd was very quiet during all of this and at the end of the conversation he said well, I have to do this to you but you're all wrong because the Charter does not give the City Manager that authority. Do you remember that? Now that was two years ago. And what I mean to tell you is that what you've just admitted now, what you just admitted for the first time that I've ever heard on the record here is the answer to the question that was asked two years ago by Plummer. I'm sorry he's not here. When he said, well, if you're not going to do it who the hell is going to do this. And this somebody said well then we'd better go back to the judge to get a clarifi- cation of it. ANd we said wait a moment, let's not do that because maybe we can work it out amongst us. And the answer is that it hasn't worked out amongst us and that's what you just admitted right now. Mr. Paulk: Mr. Mayor, I realise that I admitted it, not to admit to sin but to the fact that it hasn't been able to accomplished.... Mayor Ferrer .... I'm a sinner just like you, Bobby. Mr. Paulk: It'll never change. We're all born to be sinners and we're all born to die. Mr. Andrews: Mr. Mayor and members of the commission, I think we've said it often enough that you recognise, at least I as City Managsr recognise the important roll the Civil Service band and their specific Charter provisions that if they insisted. absolutely insisted an certain things occuring they'd have to occur that way because the Charter provides for that. The reason for placing 'J. K and L' in this ordinance is to seek the cooperative effort of the Civil Service Board to provide for all the administration under one department. i think it we identify it here there is no question at least of trying to got the Department of Human Besouress oft on a start in which all those administrative matters would be controlled through that once department and that we would be responsible to the Civil Service Dosed. Those are put here so that we will honor the request as required by ordinates of that Civil Service Board. It starts out once again with that Section saying. Section (3)a "The fume-time and duties of the Department of Duman Sesouress are tor" and JAN :01971 then when you get to 'J' it says, "When as requested by the Civil Service hlvard or the Chief Examiner, etc." it will do certain things. Mayor ferret Let me go back to the analogy of my chess game. You know the thing abet a chess game is that once you make a move or don't make a move there are only a certain number of moves left. Now, let me put it in context. We got this thing and t think at that time it was blue or orange. What was the first one that we got? Was it blue? Oh, it was the white one ilk. We got that white document and right in that microphone the Chairman of the Civil Service Board, Charlie Huttoe af We had postponed it once or twice he got up and he said now look, there are a lot of good things in this document. Do you remember that? Now Gene Naples just said it two hours ago. He said there are a lot of good things in this document. Out you know, you're going about it the wrong way. m!e said we need a lot of changes in the Civil Service Board and we need a lot o improvements. We know that this thing isn't running the way it should run, we don't need any experts to come out here and tell us that. Now you give us some time and we are going to come back to you with some specific recommendations and what's good in here we're going to put in effect and what's bad we're going to recommend that we reject it. Now 18 months have gone by, and you were in the room when he made that statement, 18 months have gone by. Now you can take this as criticism and i mean it as constructive criticism as a friend who admires and respects Charlie Huttoe and you Bobby, and all of you that have been involved working for the benefit of the people of Miami. Eighteen months have gone by and I haven't seen the implementation of too many or at least if they've been done they've been done without tige advice and consent of this commission or with- out the knowledge of this commission. Now you come in here, all of you collect- ively , and say there are some good things here and we ought to do some of them. And Bobby Paulk gets up and says you know we haven't done some of these things because we haven't had the resources and I answer to you I haven't seen you come up here because you know if you had done that you could have gutted this whole thing. Stewart Matlin, I'm going to Quote you. He came to trey office and you now what he said? He said it they had implemented half of the things that we're my that be done we would have been, it would be an up hill bat• because ther•2 re) be vary little ii,(•u. ;sion , )n this If i• had already been done. • • . Mr . ::aplc, : ?3t. mayor. tirh..t w ' 1 ,. ; • „ d,ry had Liven done l mont :t... ago we'd b.•..n well slut•# ()Jt way. Wf really had any input a;; su,•tt a . we have today everybo.iy t +d:s t<.) ,net- J il" 1 k»t <4 tn. blam• for chi :, tkung. Mayor Fern.: 1 4.:ti• pt .. +.rsR .)1 tn+ blame. bit what I know this thing about which omen first, the• 411 or the I hope this comes first and everybody ought to know The - hi itch don't know that but what are we arguing about:' Mayor F'erre: That's why we got ...by the Justice Department. to that y Mr. Paulks Nt. Mayor, I want to say this that in spite • ct that our exam- ination process has perhaps not net the test or the guidelines a • down by E.E.O.C. in the development of examinations it has produced some good people. It has pro• duce;d some good people in every ethnic grouping. Mr. Pdulk: I understand that. Now there's more to just establishment of a register of people who will participate in an examination. The selec. ion process, likewise as I indicated before this commission when the Consent Decree was discussed, and as I told Mr. Andrews in his room upstairs along with Mr. Lloyd. until such time as someone is charged with the responsibility of the selection of people to work in the various departments, until that occurs discrimination can still go on - not intentional. There are people who are the selection authority under the City Manager and the various departments, divisions, sections right on down to some people makin q decisions who don't really realise what they're doing. They're not trained in that. I know Mr. Ilatlin is aware of that. Nr. Hansen is aware of it. This needs to be done. That is not Civil Service's chore, that is not their role. The role of selecting people is from the registers that are established and ammo- ably with good valid instruments in determining who is eligible to be considered on a register after competing to an examination. But the selection responsibility is the manager's. And when it is farmed out it has worked over the years to some extent. Yes, there has been some discrimination that has occured wherever it has occured throughout this city in all departments and that won't be stopped until whether it is the Human Mesouress, a personnel department, an are of the manager extracts that authority from each of the departments and people are employed and assigned where they must work. i agree with that and I'm Raying that we're not responsible for that blame, the Civil Service Board is not nor is its state in that role. I don't want to east 'tines and 1'a not doing it I'm sayisq it because it needs to be clarified and I've said it here to this commission and I've said it to the Manager and I've said it to these employee groups. • JAN 2 01976 • ne Ctt f a, is f f And Ski .• r+•�,u1• the result.; a �l'lny t 'Join of q nt at.; +hc.TS to rn lit,. , bt�bhy Th, rt.. Jit: . �• r a r. , Mayor Ferree hobby, what we're in effect doing here isiciarifying the responsibii• ity role 80 that when in the future we've got to bl.yne somebody we don't get into a situation where everybody has to share a the bit of the blame but nobody knows who really is at fault. See?.. ally what we're tr yq to do is we're trying to define so that when we say Ok, now somebody scrod thing up, now who did it? And we know who to point our finger to. And Paul isn't going to be around but whoever is sitting in that hot seat had better have spine answers be- cause there's not going to be any doubt. Now let me tali you something else about this document. This document is not chiseled in stone. Ok? Now the Charter is chiseled in stone because that's our constitution and we can only change that by a process like you change the constitution. That's chiseled in stone. Now, what t would not like to sec in for this to be written in , :and. Ok? But I think if we approach this in good faith and write it in firm yrvu:i what it mans in the long run is that if it doesn't work out we can a l w.iy. m. in i -hinge it. SO keep that in mind. And I think this is a livino 1,=• ire•... mit has to be lived with. It's going to have to be pampered and you're t i ! •. r • : • !,c• foster home. Nell, you know the child is going to be watched by ' !.. which is the mother and the father up here. And we're going to .,.osL une a f t n i t as ..a._ _ it site in this new foster home and make sur. th. :10w t) t lather and mother are going to treat it kindly. And if the t he t r,• r. rw Iy . Mr. Paulke One fina as the a it 1 the City artments that exist thority is still the will say this to you nsibility, he did not Mr. Andrews is part bility when it ubje an affirmative Manager they're know that. these r.gardl.:,:; of wnat :.)c, urs, insofar he restruuting of the Commission, the on .town, dealing with the separation through assistant City Managers and within the struc .re of an Assistant City tot being critical of M r i ter M..nayer - He di .::ib' lity. He was it isn't e partme Manager Manager's, about d City you cture ads z eport- ting to to change. r+ _ t': th. ng Plummer has h o „ic_,u'r _ eloing to fudge it by. the cir torate because the judge t -: •'.i bench right here. And if • or not we get elected or whoever is f it doesn't work. And that's what the ut. Now 1 agree with you that in the past its no question that the former administrator certainly tv be desired in the delegation of authority. I lived through that and saw it like you did. But the point is that's exactly why Booz -Allen is recommending all these changes so that the next guy that sits in that chair is hopefully going to be tied to a different kind of system. Now it may not work, you may be right and we may have here another company five years from now telling us that Booz -Allen l:eople really led you down the primrose path. Mr. Faulk: At this point, Mr. Mayor. I would join in Father Gibson in a prayer to that end. Not that we would have another company here five years from today but that the effect of the adoption of the recommendations of the 800z- Alien would be carried out so that we don't have these situations. Mayor Ferret Now I'm going to tip my hand. I'tn going to tell you philosophically so maybe we can understand each other a little bit better, I believe in running a company. and this isn't that much different. Ok? There was a guy by the name of Townsend who wrote a book called al The Organization. If you haven't read it read it because it applies to cities just as woll as companies. And one of the things that happens in the business world in management is that big corporations, and you'll find this almost without exception whether its General Motors or General Electric or any big oil company, they all do they same thing. You'll find them going for about 10 or 15 years towards something called centralization. That's the thing, you've got to centralise because you gat more efficiency, your purchasing power is better, you qet better controls, you do this, you do that. !'ben all of a sudden one of these smart oleo management terns and these guys i think they take turns. They come in and they say. "Oh, that's all wrong. You've got to decentralise because that way you give the responsibility to the manager and then he's got of this and let hiss do his own purchasing, let him do his own selling adds the company into these little divisions and you run it that way.. Than everybody goes ill JAN 3 01976 in that direction for ten years and the nest management company comes along and they say, Oh, you've got a mess. And most of these companies if you go back 30 or 40 years if they've been long enough, you'll see them swinging back between centralisation and de- centralisation. Townsend says the important thing is not whether you're centralized or whether you're de- centralized, the important thing is that you're moving because as you move you correct the mistakes that are in- herent and it doesn't really matter which you're moving, whether you're moving from center to de•centraliee one way or the other. What happens is in the process of changing the system you correct some of the mistakes. it's like some of these Parrish priests that they move them out of these parrishes all the time. if they've been there 20 years that's long enough. See? They go onto the net place. Or the military people you know, you get a general nut at Homestead Air Force base every two or three years, they move him out and move another one in because he's been there too long. Ok, what I'm saying is that you might be right but i hatt'eh to believe a‘ the Miami fa-concerned that this ehange { !}tg't'o be healthy We may be changing all over again, or somebody else will because I won't be around. Mr. Napless Are y Mayor Ferret I'm siting for you. Mr. Napless 001 Mayor Ferree I'm not going to talk anymore today. Mayor Ferr••: Y••:;. wind this up now, Mr. Mayor? Mr. Napless What I understand Mr. Andrews to say was, and you said that you thought there was something other than what seemed to be coming out: I think he said it. They want to do by ordinance what the Charter in other words the Charter gives that to the Civil Service Board, he wants the cooperation of the Civil Ser- vice Board with the Human Resources thing, he wants to put it in this ordinance so it happens. Mayor Ferre : but ietlt . h•' txl' t f try :.' it. There is no way because these are 1st idle WOILIS. What 1'. trylvl to tell you is that if the Civil Service • xamit:et and ill, boyar i , }o.-: ';.i± •ti ask of this d.'.partmvrlt for the information a y and ! }l. 19n" :, all :1 L► 1 •, 1• i l.• Wt ?r!j:i. trl/w a:a 1 se it let them vi' if II:. Et • IBM 10 •• ..t Hof ! l .... May ; t.' :;i. : to 1+11:1! wereoy Manger the first thing I would do is reduce the Civil Ser aft to a level that they'd have to ask me and then you tell me that I couldn't do it. Mayor Ferro: Does the Manager have that kind of authority? Lt. Harrison: He has that kind of authority through budgetary ::onstraints. fte '')M s to this commission and :lays, "we don't hdvc the money, we've got to do it." and you know he's gvit,q to (iU it. Mayor i'urte: Who determines the budget? Lt. Harrison: The Manager. Mayor Ferret Who finalizes on the budget? i.t. Harrison: The commission. Mayor Fevre: Does the Civil Service Board have a right to be heard? Lt. Harrison: Yes. And how many of these department beads or people that are appointed by the Manager are 'Ding to come in here and take too strong a stand against an agreement that he worked out prior to ©omtnq tare? Mayor Farces But the point is, Kenny, that the Ctvii Service bard is supposedly an tndapendent board with as tadepwsdent staff. And Bobby is the guy that does the talktnq here for the Civil Service Board in the past and I don't recall frankly, and I've served through S budgets. Right? I don't rseall ewe with Mel Meese. and even before your time and I served on this oommisston when you weren't head of the Civil Service Board. Who was the 'I w that was there before you? ltichmeed. i vas here when Miche ed was here and none of you can say that. wee you here JAN 20 1976 when Richmond was here sarviaq on the commission? And t want to tali you that I don't recall that you've boon turned down that many tiers, especially You. I don't recall at budget time you have been turned down. Rave you? honestly? Mr. Napless No, they call them a week later and tell t hem to cut it by 30%. Mr. Paulk* Let the say this in all fairness to the commission the commission has not. The commission has not turned down anything that we have requested, the board or myself in representation of the board but the constraints that are t* posed upon every other department are acknowledged by thyself and by the board. Mayor Ferret Who is your boss? "° ' ' P a ul fii The Civii Service Board. Mr. Paulke No, sir. Mayor Ferret Does the Manager, can the Manager hire or fire you? Mayor Ferret 1 rest my case. That's all. Mr. pawl .ping. You krow rlmost two years ago the Civil Service ction to hire their own polygraph operator and to move the polygraph operation insofar as the testing of people for other positions other than police officer from the Police Department for a year and a half. Por a year and a half we have been trying to get space to locate that position and I can't. Now I've got a man that works for the Civil Service Office under my budget working in the Police Department and I can't even get him out of the Police Department because I don't have the space to put up the ,.olygraph machine. Now I haven't come to the commission for this, you don't even have a place that you can delegate where we could put it. w,. ' no room to add on any additional personnel. You've had to make changes; in the building to accomodate your own offices. We don't have room if we eveer, regi., ,cted people to put them to work. Rev. 6ibhur;: but Mr. car 'r, let me respond to that. See, 1 find it difficult for you to tell me now w!.e :. i''u haven't told me before. 4.1111•01Plairwillidt. 40 . 1 111.11.10', .":2111P 2111111, - Mb; '.ii.i-, Mr. Baulk: I'm responsible tour that. ..�.-. — 41tA .' "t:ibson: So 411 1'm, saying, the Mayor ended his d,•, us:;io:. e,t' t zer by saying what this man says who wrote the book. The fact that you didn't tell me, I can now plead ignorant. I was unaware, I didn't k,t • . - • _, Mr. Paulk: I understand that, commissioner. Rev. Gibson( Ok. So. therefore, I'm now charging you with being derelict. If you had told tee then nobody, I couldn't charge you. You could've said to me, but I told you. You see? And what we have to now understand and come to the position of is that we've got to move. And I run a chur•h this way so that you don't think that the Lord gives me all the wisdom. I run a church. Thirty years ago there's some things that I'm now doing. if I'd done it they'd have fired me on the spot. Mow, I stayed there 30 years and.... And you know what. they think I'm great. Don't tell them I told you that. But that's because I did do some things. And all we've got to admit is this may not be the answer. 1 like what the Mayor said. Man, if we adopt this thing and if this doesn't work you know I hope we would not hesitate. And let me make one final comment. I just came back last week from a conference on clergymen who are 50 years and over. You wouldn't believe it. Mr. Paulk: Now did you get in there? Nev. GLbsoos Vie 60. See, every clergymen who was there was SO and above, well most of them didn't want to coatis. They just didn't wont to deal. They want to hope the Lord is going to say, You know scan, you don't have to retire, you don't have to fans this. You know what the president of the pension fund, and incidently I went to tell you all tots. I'm a part of a pension fund that has 12112,000,000. Ok? I want you to remember that. to this is the man that told see earlier. I didn't know, and it is 711S funded, my brother, it t'ain't no other. You know what the man said? The era said, "ladles and gentlemen, I just went to tell you whether you like it or net you're going to have to retire." Than he ands up with this. Me said you know if you fool around and work beyond the age 6i you will have been working for the pension fund. Ok, now this is they bottom line. Everybody said, you mean you're telling us all that secret? Me said yes, let se tell you this. The pension food is established to do the right thing by you. Now the point of my story is I trust that we, the commission, are put here to de the right IAN $ 0 6 thing by all of us. And I would hope that there isn't a single man who doss not understand, nor woman, that does not understand and realise that if we pass an ordinance or law and if it doesn't work for God's sake don't let it sit out there and cry about it, crane back here and tell us because t want to do the thing that will make you a happy employee and I want to do the right thing by the citissns. And if we do it together you know like the Mayor said, if we're moving we aren't going to make all the right ruler but hopefully we'll Make most of them that are right. And I hope. Lt. Harrison. rri,1A chow 1 appreciate what's said and I agree and what's happened here today is ju:;t the employee groups coming before the commission and asking you to move a little. We've certainly moved a lot from a stance of opposing this thing, Human Resources in entirity which was the part of the overall plan we objected to some IR months ago. Mayor Ferree I didn't hear that right. Are you telling me you're for it now? Lt. Harrison: No I said that we're aekin ections. Mayor Perrot Kenny, you said you'd moved, that you'd come a long way. Lt. Harrison: Yes. Mayor Ferrel And I want to hear that. Lt. Harrison: Well, obviously we've come a long way, we were opposing the whole concept of us•ablishinq this department in the beginning. Mayor Ferre : Does that moan that you're not opposed to it now? Lt. Harrison: Well. we )ust said that. We s,,1 3 that the o1' Jer ions. . . US. at't,T"!t 1' : sis- .r-.Wi 4* 1444/44.0 9o. 'er arar► . ees'�►^e.r■r t�tmaaair.ts asestte• t c. nt•vtq h.•at i t ore. Lt. Harrison: 'C!w ur,ly 'tilt w• 'r•' 1 S 'f + }3 t+ r 'v and at. 1'.. thrt +t` sections In this ordinin:e•. Vii' +w 1 would - :ili:'t1' Mr. Piumtter: What are the three "0 •Ii•••"• 440 ." 11.41.1 " 11.1 " 11 " boll.411111.°111.1111"r Lt. Harrison:: acid 'L'. And to incorporate the one preamble or wherease clause that we've introduced. OK? Now, it would appear to me that it would be positive to take this thing in steps and this is what we're asking you to do. implement a part of it and if that works and proves beneficial the rest of it can be brought up but certainly it is a lot harder to undo something once it is done, and I hate to come back to you in a yea and say, look, it didn't works I've got to go attack the Mamqer on his management philosophy and things like that to get it undone t hen. Mayor Ferro: Well, I'm willing to consider it provided I'm satisfied that it doesn't gut the heart of tht. issue. But if you're telling me that you're going to -iv. Mt: a ,:urjSe without a heart... Mr. Plummer: Can I ask a question, Kenny, of every one concerned because I have missed quite a bit but as most all of you know I'm very much up on this. Mayor Perres You missed a couple of my speeches. Mr. Kummer: That's very good that I missed a couple of your speeches. Where did we tour today. Africa. Asia Minor? Now much did we hear from Abraham Lincoln and the rest? Ok. Kenny, I had not had any objections to 'J' or 'K' because unless I an mistaken the Chief Bxaisiner is s member of the Civil Service Board. Mayor terror That's exactly the point. Mr. Shimmers 6scuse aye. I'm not talking to you. Mow, if that Chief Examiner remains as a Civil Service Board member which this is not proposed to change. it wry clearly states here only when requested by him. Lt. Harrtsoe:s That's pretty such wht we've been debating. We recognise that. B ut the tsgaitcatton and the potential for interpretation is here. Our contention is that these things are not needed, they're provided for anyway, they can occur in a spirit of cooperation and we vouid request that this ecrsnlssisa delete those provisions of this ordinance. JAN 201976 Mr. Plummets Nell Benny, if the amen never requests it it won' ba t Lt. Mattison' But why do you write in something that can occur if you don't have to write it in? Mr. Plummets Are you saying he would have the purview of doing this any how? Lt. Marrisons Yes. Mr. Plummets I agree. Lt. Marrisont There has been some indication there is going to be some staff reduction and things like that. Mr. Plummets Alright, why do you disagree as I have a very diffef mayor Ferree No. come on. Do you really mean that? Mrs. Gordons Oh. I don't agree. Kr. Plummers I don't agree. 61 relating to '3' and 'M Now 'L' Mr. Matlint Let Me restrict myself to 'J' and 'K'. As Mr. Andrews pointed out, you have to look to the introductory language which sets out, this is to set out the functions and duties of the Department of Human Resources. And as the issue now stands the Manager has absolutely no function or duty or responsibility to do this unless it says so in the ordinance. You see, the whole issue is clarified that the guy who is sitting in the Manager's chair can't pass the buck ever again. One of the issues we tried to deal with since we came into the city, and I want to say there are people who think we are consultants to the Manager - we are not. We are hired by the commission. we report to the Manager. One of the problems that has been present in this city since the very first time we came here was that the responsibilities and the authorities were not clear and therefore. the commission could turn to the Manager and say, "Why didn't you do that ?" and he'l say. well. It wasn't tor me it was for him. And he could turn to the Civil Service Board and say why didn't you cis, that aril th''y could pass it ba• Wt ll r.. nr ri -' Mr. Plummer: Let's be 1'ra 11 'al t,)• ., m1'i42t Pr.ir•t i +1 :gays is l'.lth. r lust said, t tci:; a .2to..4014 tat ;:ul. !..,' s Al ri Olt; N It 4'.., ( INTF'kF t'1 T ) What I'm trying t..) s..;' i:. tl,i::: :1+4wt. te r,),I s v-at we tmd that the Chief 1-xamine•r neel:7 t is help, [hurt• 1' r:tt.lt.t t + pt•.''1.1d- 2.3 tIrjr putts +:j • lit '/ 'wr) sentences it. at a later late, 1:: ter . Mr. Mat lin: Not is .here anything to preclude you from taking them out at a later date. Mr. Plummer: That's what I'm saying. But since there seems to be a fear I don't see any reason that we can't eliminate them. If it is needed at a later date we simply inject in giving the Manager the right to assist them. That's all that it is. Mr. ::atlin: I think it is more than that, Mr. Plummer. I think that 'J'. 'K' and 'L' are very much... Mr. Plummer: Please don't speak to 'L', speak to 'J' and 'K'. I'm going to get to 'L' in a minute. It's entirely different. Mr. Matlins I'm trying to think of an apt analogy but if yeu cut off my hand my arm isn't of much use to me. Mr. Piummers You've never seen many men work without a hand? Let's stick out of analogies and let's stick to basic gut issue. Mr. matlins i think that 'J', 'K', and forgive me 'L' if they are remove*1 gut the entire Human fiesouress concept. Mayor Terms Do you moan to toll as that it we remove 'J' and 'K', and forget 'L' I'm not talking about '1' because 'L' I think is different... Mr. Matlins wii. I said 'J'. 'K' and 'L'. Mayor newel Stewart. 'J' and 'K' are just words but they're only asaningtul if the Civil Service Bored or the Chief examiner ask for it. JAN $ 01576 Mt. Matiini It im permissive language, it is not direetivs language. Mayor ferret Permissive language is meaningless like committees with all due respect. Mr. Matlint As I understand it, and perhaps Mr. Lloyd could correct me if I'm wrong, is it allows the Manager to respond to this request within the authority granted him by the commission. Mr. Plummert Look, there's nothing precludes you and I disagreeing on some port- Mr. Lloyd: That's correct. ions. Right? arritamararikriatratammiumainesmar -- - Illaydt Ferre: It doesn't but yes, I want to disagree with him for this reason. Mr. Plummer: I disagree with him but I'm not going to stand here and argue About it. Mayor Ferret Stewart, this is like the definition of institutional advertising. You know what institutional advertising is? It's like peeing down the side of your pants it gives you a warm feeling and nobody sees it. Ok? Mr. Plummer: Now I know why Maule is in such trouble. Mayor Ferre: Excuse, it's not too bad of an analogy but the point is this very simply, that... What it means is this, that if it r.esn't have any clout it +ust yiAt's you a warp feeling and nothing •'1st'. AIWOOMMMIP •s" 'fi P1um:nt:r: You wan+ t.t know shy Mau It'':; trucks .1r• yt'llow? Mayor ft.rr 11rh3t 1'.^.1 saylr ; 1,, t: • J' • '• lon't haw. 11iy '1o'1t,.itld tht'y chum•► hay Any Ivut becauJo th.'y drt' i11) :;04v1t tit wntls to .i :mot }grit pr;-vision arn1 r . ;l 1. t'1s r1 •' )t'. t. E,,.�' Mr. i 1umttw'r: uk, 14..'., 4,'• .J •I,•. Mayor Ferro:: Watt a moment. Mr. Plummer: Well, we disagree. Mayor Ferre: Well, I'm running the meeting, Plummer. You just finished running one meeting and that's fine but I'm running this one. Mr. Plummer: but I accomplished something. . Mr. Andrews: Mr. Mayor and members of the commission, I don't want to be argument- ative about this, I'm going to express myself once more and then I'm going to leave it to the intimate judgement of the commission. I believe that it is import- ant to have 'J'. 'K' and '4' in there once again because it expresses an intent on the part of the City Commission by adopting this by ordinance that you're hope* ful that the Civil Service Board will set aside its specific Charter provision which would authorise it if it chose to work really diametrically, not in concert with the Department of Hunan Resources and attempt to continue these administrative areas on its own through its own staff and not that which we hope we can develop all in once place in the Department of Hunan Resources. And they could do that and we recognise that they could Jo that if they chose to do it. It would be part- ially defeating in terms of what Civil service is trying to accomplish for the employees and what you and the city administration are trying to accomplish as far as the Department of Moan Resources is concerned. And i think this serves as an announcement for the Civil Service bard that we are trying to achieve this through the Department of Human Resources. Mayor Ferre: Paul, let we tell you I have a daughter who is now almost 20 years old believe it or not. And about a year ago she got married this March. I got into a big argument with her about something or the other and she said. "You know, dad, that's all fine but it's my life and I'm IA years old and the Law of this state says I's of age. So you nay or may not like it but in the long run it's my decision. Now I'm going to try to abide by your wishes because I Low you and I don't want to hurt you and I'm going to please you as such as I can as Long as you recognise that i'vo got the right both Legally and morally to sake up my own mind because it's my We." Nov when she told as that I well recognised that what she's telling we is, she was telling ms what was chiseled in stone. That's whet the Charter is. The Charter is very clear cut. No words as wise as they may be. I•) • JAN S 0198 - and I'm talking about ' and 'K',are going to change the intent of the Charter. -•'' And all it is is jams A rArcntal guidance of saying, Now look fellow, please do this this way because it will work nicer, we recommend that you do request. You don't have to, we recognise that the Constitution says you're of age. You can do anything you want but please do this." Now all I'm saying is that those are just words. 1 think what is important is the good will and the good faith that's involved and I'm more encouraged by what Kenny just said and that's why 1 asked him twice to get it on the record. I want to ask you. Are you telling me now that for the first time on the record that the people you represent are in favor of the Human Resource Department. th way it was go here. Mayor Ferret Look, just answer my question. Are you telling me that under certain conditions you're in favor of a Human Resources Department? Mr. Napless Absolutely. Mayor Ferree I've never heard that before, Gene. Mr. Napless I would have told you this 18 months ago if you had asked me like this. Mayor Ferret Now 1 tell you Gene, up until now you had me becur ,i. ....' �y t , you N ..� sa#tMr . s on . """► i. - ' e1TAt es exra s e�i� .... d inc b v ng fora tnom `. there. Now you tolri the that - it turne•4 on the. lights. Mr. Naple s: It's true. we h,c. ".• M r, rte: .T4,,, v 1 t . . . • Mr. N. 1e:;: Nu, sir. .• ■ ...•• ,�.r • . - -- .....r►.nr.r� Mayor erne. .`red n' vou'te in favor of it and I'm very happy to hear that and I wanted to get that on the record. That's more encouraging than anything else I've ■ heard so far Mr. Nat uk, let's get this over with. put in Mrs. , ;ordon: C.,.. w. tr.2 along, Mr. Mayor, ulease or we' 11 be here unti 1 midnight again. Mayor Ferre: Let's go into Section'L'. "Prepare and maintain lists of qualified candidates for employment or promotion; said list to be prepared in accordance with the Civil Service Rules and Regulations from data supplied by the Civil Service Board to perform and administer the tasks necessary to notify the successful can- didates of their placement on the appropriate register." Now that I see different from 'J' and W. I go with you on '3' and 'K'. Mr. Napless Mt. Mayor, we think that 'L' along with '3' and 'K', that without the complete cooperation of the Civil Service Board that you couldn't affect that any how and we really see ft as pretty much the same.... Mayor Ferre: Well good, leave it in. Mr. Napless What are you going to do with '3' and 'K'? Mayor Ferres Take it out. Mr. Napless Ok. Mr. Plummets Let me ask this Question. Nr. Soos•A11en, what is accomplished, because as i read this all this is going to do is to have Human Resources maintain the records and to notify the candidates. What is this going to do to better oft the life of the employes or the person seeking the job? 1 don't see why the system seeds to be changed. 1 think we have a very adequate systems now of Notifying, of keeping lists. Why would it be any better in the hands of a so- called Human Me- source Office? Mr. Mattis*, It's simply a caonsoltdation■housekesptnq operations. Mayor Ferrel And it's a control factor too. JAN 20176 ■ ■ Mr. Pl uMMere That's the point I'm gettin control factor? Mr. Matlini It's just an administrative control. Basically, it is a consolidat- ion of housekeeping operations and they will have the clerical staff in Human Resources to handle thct and you won't have to duplicate the clerical Mr. PluMmors What about Mr. Matline A portion of it would be transferred over to Human Resources with functions. We went through a long discussion on this earlier. Mr. Plummer: I have one other question beside 'L' and I don't know if you spoke to it or not, I brought it to your attention, Mr. Mayor, before I left. Mr. Man- ager, the thing that bothered me before on the first page where it says that what this document proposes to do is "to distribute and transfer certain functions and duties heretofore performed by the Office of the City Manager, the Budget Office, Employee Services, Office of the City Physician, and the Department of finance" to this new Human Resources Department. Now if all of those duties that's in the past been changed over why isn't going to be deleting some of these costs that_ have been insurmountAble jj1r4wao 1, r ' �' + k 4 � • "M." ' � � ♦ - -- Mr. Andrews: That was the area this morning that I in,li('atod to you that I think that. there w .11 be soma' costs ; th bat they're going to be hard to identity ity in terms of a.:ttlal .dollar.; that we 'rill : ;ay w•''r. {oini to l.'' one position gu. Mr. •run t . Who t'n _ }r. Ar,it -w I'1', )tt :. I i r.•• nave •!tit to 't . V:r. 1'1u.rr r: .ilril•. at'_; no* ,1 ball. t•.•1 . .2m it will tlav• to :time before the 4446 m islon. CON614.00041 a MirallalltiteWIR Yes..? It's listed as $26,000. Mr. Plummer: That's the department director. • •• -r- Mr . An ir• w' .'t +•1' • • - • it •r. r.• 11:. was 'lit t • r.:;t ar. ; : Wvi • r': i r1 3 • , 7• t • t.• Mr. Andr-ws: Yes, sir. 64 to, the control factor. What is the a *h' '• 1.artm • •••• bit y '. asked r1.• tor the scale which i,. • 24 . t h..t Mr. 11.1mm••r: 3, it' :, 'co t >.• i that whoever is chosen to fill that job will b..• pail +,,.1'" lulu.; J •.ir I 11: . trine benefits. All right, that's lust the Aire Mr. Plummer: Who has not been performing anything in the past. Now if you're transferring all of these duties and obligations from these particular offices over to this man what is it eliminating from the departments in which they came? Mr. Andrews: I'm trying to indicate to you that it would eliminate certain cler- ical functions that are going on in other departments but I can't identify at this time precisely to what extent those exist and whether it will be possible to elimin- ate positions as a result of this adjustment. Mut you can be sure that if it is that step would be taken. Mr. Plummer; Rut you see, Paul, that isn't the way city operation works. The more people we put on the more we get the more we have. we hover find any eliminated. Nr. Andrews: Ye eliminated a hundred and some in this past budget. Nr. Plummer: Well, but that was not at the top end of the line. Mayor Ferree Mr. Plummer. t let you pursue this because i thought it was going to be short but we were in the diddle of discussing for the last hour W. 'K' and 'L'. Mr. Plummer: I thought that had finished. Is there any more discussion on 'L'? Mayor Ferrel No it hasn't. As far as I'm concerned I think we've got to now decide what the will of this commission with regards to 'J', 'K; and 'L' are. So far up to date we're all to agreement. Now I'd like to ask specifically what the will of this commission is regarding 'J'. Anybody want to make a nacton? - � - - ter - � JAN 201976 Mr. Pitasmert Sure, remove it. Mayor Ferret There is a motion that '3' be retwoved. is there a second? Weil, obviously it's going to go down two to three because I will second it just for the T r more t i if there is a second to the removal of 'J'. I'll tell you what I'm going to do. If there is no second on 'X' then I'm going to go to 'L' and if 'L' stands then t'll come back and second the removal of 'J' and 'K'. I'm against the removal of 'L'. Do you follow me so that nobody says that I've been snookering anybody? You know what I'm going to do now? I'm for the removal of '3' and 'K' and the leaving of 'L' but I'm not going to second Plummer's motion until i recognise that nobody is going to move 'L'. Mrs. Gorcann t (tNAt1D1RLZ) Plummer wanted what, 'J', ' K' and 'L'? Mayor Ferret No, he hasn't talked to anything else but 'J'. Alright, now I'll go to 'K'. Mr. Plummer: 1 snake a motion that 'K' be removed � . • i • .n,..... • •�...r .ir �• .06 • .► 0 • Mayor Terre: Is there a second to that: Is there a second to th.• removal of 'K'? Is there a se'.•und? Hearing none, at this time it dies from la •k =•f .i second. Now how about 'L'? • Mr . P1 ulsvn•.er : I make a motion that ' :.' t.+ removed. Mayor Fern_: I: tae re i • .1110 eg. - •F„ r , 1 '1. ►..• Mr. Plummer: Well, he didn't want to do it that way. Mayor Ferre: Because 'J' and 'K' are different from 'L', r-omplet••ly different. Well, in my opinion they aro. Mt. 1 . a1k: I ,1nJcr.a :i 2 that, "t •'..l} • +t , 1r4± 1,t m# 1`'t : 'r L. 'a•'t it you're o.'on4ernei about the Charter corm t me nt +• 1#t m•' r.• il • " yo'i the a.• 't Ions Jt the Charter i!. wh 'h ' Sit .,• t sir• • t' '' r. Wl`Jia r °v..'r. "The i•h1• t Examiner shall pro- vile examinations in J.= ` •rl.ic with regulations of the board and ITIJINtaiti 11Sts eligibles of ea::h 41ass of the :,c•rvi of those meeting the requirements of said requlatiuns. Positions in the :lasslfied service shall be filled by him from such eligible lists upon requi..ition from and after consultation with the City Manager. As positions are filled the employment officer shall certify the fact by proper and prescribed for to the Director of Finance and the Director of the department in which the vacancy exists." All three, '3', 'K' and 'L' are entertwined, every- one of them are. When you prepare examinations and you administer examinations and you have certified the registers resulting and then you notify the people and then you certify for employment... Mayor Ferro: I heard you but 1 still want to tell you that 'J' and 'K' don't bother me because 1 don't think they mean anything; 'L' I think, does and therefore, 1 wit/ turn the gavel over to the Vice -Mayor and I will make the following motions That we remove 'J' and 'K' and keep 'L'. Mrs. Gordons The motion is to remove 'J' and 'K' and keep 'L'. Is there a second to the motion? is there a second to the motion? Is there a second to the motion? The motion dies for lack of a second. 'K'. Mr. Plumoers I'll make a motion that we remove 'J' and Mayor ferret That's the same thing I just.... Mr. Plummer: Mo, it isn't. Mrs. Gordons You said "and leave 'L' ", Mr. Mayor. Mayor Perm 1 won't second that.... Mrs. Cordons i' 11 second that motion, Mr. Masser. llev. Gibson: Mr. Mayor, now you know we're too grown and inteliigsnt for this. You did not get it singularly now you've oosibined the two. This is a joke. JAN i 46 Mr. Plummets I agree, Fa v'.ibso'+t You voted on 'J' and u. l nst, You voted on 'K' and you 1 41 cos last. Mayor Ferret Now Father, wM a minute, we didn't vote: I could have seconded it and t didn't and t explained why t didn't second it. I didn't want to second because t didn't want to lose 'J' and 'K' and then also lode 'L'. So what I was trying to do is, and t explained that, that I wanted to safe- guard 'L'. If 'L' was safeguarded I wouldn't mind voting to remove 'J' and 'K' and ee that's what 1 was trying to do. Rev. Gibsont All right, I understand you. All I'm saying to you is that three alphabets' conditions are in the same position now because you've had a run. An6 you know, and I want you to know 1 want 'L' but I say 2 don't want us to do in- directly what we can't do directly. Alright, I'll tell you what I'm prepared... I'm prepared to offer.... Mrs. Gordon: There is a motion and a second on the table, Cannon Gibson. Mr. i'lunsner moved the elimination of 'J' and 'K' and I seconded the motion. going to vote on Rev. .,11.)son: Let's r.,11 the r )1 1 then. Maur Ferret I'll vote againsr t.;tlalw ci,„j don't want to. Don't you see, don't ett lbiioartim4 I want to eliminate '.1' and' "n unless I know that 'L' is going to remain in there... Mrs. Gordon: Well, 'L' has got to stand on its own two feet. That's what it amounts to. Mayor Ferro: It Js' t, though, that's the 1n. Alright, if you want to do it that way. The preceding motion. failed by the• following vote: AYES: Mr. P 1 umme r and Mrs. , .;ordon . NOES: Mr. kerboso, Rev. , .A.bson and Mayor Ferrel. t that ui:less you tell me how you're Mayor Ferret Is there anything else to coupe up before this commission? Mr. Andrews: Yes, Mr. Mayor, I have another matter related.... Mr. Plummer: Well wait a minute, you haven't taken the whole document, have you? Mayor Ferret No. llr. Plummer: That was only in relation to 'J' and 'K'. Mayor Ferro: That's right. Now as far as I'm concerned what's happened here is 'J', 'K' and 'L' remain. Now I want to reiterate again that I will do it one more time so that there is no misunderstanding on how I stand on this. I pass the gavel over to Rose Gordon and I stake the motion one more time for the removal of 'J' and 'K' and the remaining of 'L' all together in one motion. Rev. Gibson: Mr. Mayor. we've already voted. Mr. Plummer: Wo, rather, we still have the remaining singer of the entire ordinance. Rev. Gibson: I know, but, J. L., I know we're going to have to vote for general but for the Mayor to do again what he did.... Mayor Ferret I don't have a second. Mrs. Gordon: Let me ask a question. You gentlemen who are here speaking to the elimination of 'J'. 'K' and 'L' and you know the feelings now of the majority is that 'J' 'K' stays in if anything is tempered with 'L'. Do you see any value in the lamination of 'J'. 'K' and the inclusion of 'L'7 Me. Maples: Mrs. Gordon. personally 1 don't think. you know as Nr. Paulk pointed out 1 think all three of them are tied together. i don't think they can pull any of that stuff oft as the Charter indicates unless they have the complete coaperat• ion of the Civil Service Board. Mayor Pierre, Mmes. JAN 101176 Mr. Naples; I don't underst,:n he Mayor's position if, k= ; 1 :,; 'i.' i!i there but h nt So it really d 1 c" superfluous, they're unne, e:=lr. try g!t'1. . Mrs. ;; 0 40H Wull obVir)4sly th mar ,r t inate it because it in,ii +'at that rr 1•; 1', Mr. Naples: Well 1c' ' Napl s: T1v> 4* •',r�. Mrs. , ford , )nt thin 1 result in .;um • . . • „ik, '!' al. 3 't'' 1' 1 : • r Mrs. i;c.rdot►1 That '. why t. k• ? 't,• ; 1' incl usiOrl (It ' I, ' w „ u1 1 thia• mi• ri`. t t hat way: I w: ;. , I. f 1 i . : . • r i t tik • h• IA ',' 61 t t • ►; ' *sort � r • r ! i "i l +► .: •; r e! ,,f them i ' 1 • 1'1!04 t 1. 1 111 .■ A :. 1 '6' • At 3 • he ,•,•,. 8 tr• it 3 1!:4 ,t w' , • $• . May •r , • h• . 1 t r i ant vice-Mayor Gordon: Ok, now do we have •1 second to the motion? Mr. Plummer, do you want to second that motion? i ask you simply because you were in favor of the ',I', K •... Mr. Plumtlmet. Mrs. `:;,., I 1'• lr,'r t he r me m!) r ttf th• ,.ommi::'+ior: I 1 be a1a1 to ...Ake the Tavel if y'3u•i tli''• 3' !•. Mrs. ..' r • : Wc11, very 'r 1..kiy ilk the '1,', I'1 like •.) 1.'av 411 three farts . Ii:3t it. >+,h :: 1 N 1:.'• l• • •V• milt lrilt'Sti 'F,' 1:, die "i to it Like the.c t.ai l urt t +, ‘.F' .k• . 1 ' ~, a1 1 ir: ; t a ;' - .m 1. Is there a see. 41 It. lie's for Li :k ,f a : ;t ar, i. Mayor Ferret Alright, I've vr the gavel back again and now we are open for a total discussion on the do,.:ument as (-resented and amended. Lt. Harrison: Mr. Mayor, if you will go to page 3, Section 5, this ordinance is totally illegal, it cannot amend the Code. It has to go to a referendum. I would urge this commission to reject this thing in its total. Mayor Ferre: Now wait a moment! 1 thought you just told me you were for this thing. Lt. Harrison: If you read Section 5 you will see here that what has been proposed to this commission is to violate the City Code. Mayor Ferres Kenny, I thought you just told as that you were in favor of the Human Resource Department and now you're telling me that we ought to reject... Lt. Herrisons Mr. Mayor, you and I both know and you called it earlier, it's a chess gams. The Manager has been playing chess with this thing for two years. It he wants to continue to do it then we'll continue to play chess. I think this is ridiculous that this thing is being brought up and brought up year atter year. t think it is absurd that we continue to bring in outside consulting agencies and pay them same astronomical tees when they propose things that are as ludicrous as this document is. Thts ordinance, and I know th '' the Law Department had a hand in it and that's probably why it's as rtdiculou. t is. i would urge this cow - mission to reject this thing in total. it violas City Charter. These things must go to a referendum for the voters to approve it Law Department two years ago said that, now they've changed their wind tar who r reason. t think that it not only violates the Charter it violates the existing contractural agreement between employee groups and we'll be involved in those kind of problems too. It you want to accomplish this thing let's do it "step. It's what we asked this cow- mission to do, you rejected that idea so reject the thing in total and let the shalt of the Civil Service bard so they can do the job and I'll make the request right here today. They need 20 more people, let's give it to thew. Mayor Perms I tell you 1'11 be doq'gone. All of a sudden the tilt of this whole conversation is changed. Nes. Gordon, There has been a lot ot nit an it, Nr. Mayor, and I personally would like to see the euscluslon ot 'J', 'IC' and 'L' and apparently that is the JAN 201976 s o staMbl inq Now I don' L ci , Mt. Lloyd: Well. I i•)r,'t .it1mi3siJh that y•>'i . itt r, ■• Mi y •t }, Ff. : W••il, 1 w 1 1 i ir. • 'fit . Li i s ►' • wo r .' i t+ i* . 1 t`!t . 1. 1' it • tit a' • . r i . block but that is not what the majority of this cam111ission wants to do. t know what the majority of the commission 1s going to want to X10 - ,9 i nanc•e but I'm vt :y concerned with the statements. manner ,•vo r, try .i in•1 it se I t hi nk, o to that . 'fir. ..i• tt.i•' r1 ant . s (UNaNT1 LLI CONVERSATION) Mr. i a:ik: Mt. Mayor, y .t tr iy l;r r iU'i' `'t.ate•me'n' •:.4t 1.1•'it'•r..it.t H.irrir;on fiade'. 1 may 4101 p•'rh,,l .. Mt. W. stun and Mr. Llo to grits'; •L t1i.' itt.'r.'iort of the 4mzi1i; And it le:als with th., Charter. :•ectic,r. and Certifying '.'a:an. i• :;: Th•• Huard suit adopt, amend and exit utc•e a + r,d.. cif kule•s and employment in all positions in the character and industry which shall have investigations and so on t:.d so on. But ordinance 6945. And what I'm saying to those provisions within another section Mr. Paulks I didn't say that, Mr. Mayor. 1 • i• , l 'wry t i• i• 1 wi 1 1 i ivi •• the i'.i t! 1' i11. ;i1 ^•a t. . .;'• . ' ;orlon: Are yoi• ready to defend this if anything were challenged? . Fight: • ik -•.•, Hi., k • Mayor 1'err. : Lxcase the interruption. Wait a moment now! There's a follow by the name at ' <.°ir. ... Lloyd, City Attorney who signed it and the there is another r,,.jm.• nete r..altc •'t Prank 11. W. , t.it wht •h :ay:, that thin is legal. I'm sure that sir. ii. .:t i :.i '.r. : •yl will !r,'' sign .i •1 •un••rrt ''r r'• •omme•ntl that we sign l 1.i:uri••:.• t1r y th')i ;ht w.is 111'•1 a1 but 1••1 ttr. lust shed some light on 1.:e API I want to go back to the Charter if y*i w i l l re- evaluate based on what I want ion and to the City Attorney's Office. ('3, Rules, Examinations, Eligible Lists lcdt to approval of the commission shall and Regulations providing for appointment lassified service based on merit, efficiency, the force and effect of law. Shall make , the Civil Service Rule is bound via you about '1', 'K' and 'L' infringe upon of the Charter. Mayor Ferret If that's they cast then the Charter dominates and '3'. 'K' and 'L' as I've been saying time and time again are meaningless. Mr. Paulk: That's true. But Mr. Mayor, when we go to Section 4 or Section 5 on page 3 as I think Lieutenant Harrison was trying to point out. all ordinances or portions of the City Code or ;'arts of ordinances which are in conflict with this ordinance are hereby .im.'r: i.•.a or repealed as appropriate. Now contained within 6945, the Civil ServiYe adopted in 1961 with sub - amendments through today; there art' por•ir:,., lthis ordinance which would tend to supercede and nul- lify and you can't riu11ity es and Regulations that were adopted by ordin- ance as they were followin4 visions upon their adoption. Mayor Ferret Now wait, now you lost you telling me that this City Cots sion legally constituted cannot amend a previous ordinance? Mr. Paulks No, sir I did not say that. What t said was that the Charter indicates that the Board subject to the approval of the commission shall adopt, amend and enforce. a Code of Rules and Regulations. They have done that. It has been approved by the Cotmissiun. The commission in my estimation cannot adopt those rules. They do ratify those rules that are generated to the commission. They may be an ordinance in which they are but they are but they do not necessarily haw to be an ordinance. Mayor Ferret Let me tell you something now. l'e not lawyer but let we tell you something. Mere's you're telling me. You're telling we that the constitution says that such and such a thing is permissive and that once the law is passed that it can't be changed unless... Mayor Fortes No, but what you're saying is that the authority is given by the Charter to the Civil Service bard and the Civil Service bard adopted some rules which then were retittod by the o mmission and that the ccselssion cannot unilaterally rte' JAN 201976 or arbitrarily . ult= . without going back and yet t inq the approval of th, 1'1v11 :,t t'rl<' f•J1tl' -1 .* 1 'hat i the law under the Charter. That's what you're t. w. MT. At' -t ~• y. st,sw. t the : ue -ti t +. M :_ 1 1: W. , • .a :. wt, 1 t• i r w': 1 . w. E • ,. s • ■ 1 1.. 1 . t 1* 4. r : r . try • 1:. - ^�'!;s• 1 , ! . • •t ir • t E . 4. r{.• • i 11' tl° t';) , tai• • w. E' 1E• ' .111 " • +2r. Li )y1: Y. sir. Mr. Plummer: But we today, you hope to? t• t t 1' 1 i . ■r"tr 1 ' • Mt Y iy r . 1•• 1 t10 r1 v1 1 tiervl L i! 1 .` .it IL, the 'he r. r . • a.' •'1"1 . , 1V1 ktlles Mt. Plummer; But you haven't indicated that to me. • • t 1; e' ; • ••• 1• 1 . It 1 what t hr • 1 1- 11• I':11. 1. " a Civil • i • • 1 1. t• 1t t 1 ••118': t'UI w:lemt hu's :;.y1t+1 1:, :.tat 4,1.‘"r .fiatlginq Civil Service Rules by :,t.t.ing in his Document that any part.; this ordinance.: that conflict with • any ordinance are hereby amended, repealed and... • Mc. Lloyd: If it conflicts. In our opinion this ordinance does not conflict with the Civil Service Rules. Mayor It rre: 0k, th.it':; tht an. ;w,'r. Wh.ct tU'rt. . /': ir+'; lti that 1, a.+1ly. what you're cayln'i, y')U'r•' *akin,: l :;•at;•1 the: 1 x.111y y • -3 1• t then. 1 t•.t 11 t. Mr. 1 luttintr: L*.•t Mo. a:.k :hi•e ys att•,i; .i1 1. ttt,m 11: •ht rest of these q•l st Ions. Who 1s tht: Assistant City Matia+A that wll': be over the administrative :ierVie's? Mr. Andrews: That appointment hasn't been m,•1.•. That 's part of the approval I'm seeking today to make that .lupt,i ntment . Mr. Plummer: You're telling me you're 'cling to hire another City Manager? Another Assistant City Manager plus a department head? Mt. Andrews: Yes. Mr. Plummer: Now how much are you -going to pay an Assistant City Manager? Mr. Andrews: $31000 to $ L.•, ; "l Mr. Plummer: So what we t ,li.1n•T about there is 556,000 initially? Mr. Andrews: No, not tht w:1;• :'.^, pint; to formulate it. The cost for the first year will be $2 5, o0u as 1: + =: r '.,t .. 1 To you and I'll bear that out when we implement the plan. you're going beyond this document Mr. Andrews: Oh yes, we hope to. I had indicated that there were five subjects that we were going to discuss today, this is one of them. Mr. Plummer: Well Paul, I'm sorry. If you're goinv to put a department head on for $26,000 and you're going to put another Assistant City Manager on at $32,000 I don't see anything but $57,000. Mr. Andrews: Well, you're making an assumption that all those costs are new costs when 1 L:ou1d be very well thinking of reorganizing that which I have in house. Mr. Andrews: But I haven't gotten any indication that 1 can go ahead with this and I have indicated that by the fact that I'm limiting this at $25,000 the first year. You've got to believe that there's got to be some internal restructuring in order to accomplish all of this for the $25,000. It. Narrisons Which, Mr. Mowry, would mean the reduction of the Civil Service start again which would go right back to our primary concern. Nr. Andrews It's no so and it's not fair and I haven't even used.... Lt. Narrisons There are a lot of things that aren't fair and Mr. Lloyd's momenta every time 1 appear before this commission are anything but sir. LAP Nr. Andrews but I did not indicate that there would be any Alirat4on In C; v;1 Service Staff. in fact, we have been talking about increasing th' amber of personnel eventually in that area. JAN SOWS Mayor Perms 0-o -h. Mr. Plummer: 1 detect a note of unsteadiness. Mayor Ferree Like what? What are you ta:kinq about? Lt. NarrLsons With some changes in 5, obviously. Lt. 11attii�ir me point so h1riq •tut to the C[r7'►C`ommiss1on. 1f you read the last ►i << tc. •umont i 1 1 set' that Mr. Lloyd approved this is ' •itPe•nt as to est.'s~ only. Thi N rlt•cur't nt w•iti ptep.irt•d by Mr. woston. .'.n1 Mrs. Gotdo.1, I :;link y •4 made a 4,..1 point, f think we . >1e►ht to let the Law Department defend this +10cutn.•w , t h••lr t.!: :rir•t woul.i i1.wry VF employee groups of a t- oTplete victory. t.t Harrisont tf•• 1 might address the cot!mtission in to more mellow tone; I'm Ken Narris'.in of the fraternal Order of Pollee. 1 , •a11 to your attention the fact that this document is not new. Some two years 1 al pt•ar.• 1 before y •l tr, i Mad. St it.'flints similar to the afft' :t that the t)vetal1 si►ufflina of the 1lmtt.lstritl,,t) of the .ity was .i desirable thing, thete were •;came good t t:i'• is !' 1 t , w. °.a in :.1) ;.' t 1 }n in the' ar•'a of the lwpatt.ment of 11ar:at. s') ` '� t tiro t r 1tt��' lr `:�. t� ..1 lt;e l(.' ht2ril)z�i t °lt`•'ta'E"1 to lc'1r'r that • 1tp,r'tra•'ttt and .111'tiw the Manager with oth•'t areas. This is the 1.t'.t thzn..I of the• tote it proposal that im•' 1.1t:14 th• , '• , rtyn1s,1Un At tha time:. We indicated :..Jm. two years there were some >t,jt',•t ions. We have had meetings with the representatives ld representatives from the City Manager, Civil Service, all the employee groups. We appear b.'ft're you today in what appeared or what was, in fact, a position that came out of compromise. This commission denied us a request and slapped us in the face. All our efforts that we made over the 1st 6 months went down the drain right here and then you ask me why I get upset and how I can stand in opposition to a document that 1 was willing to accept a few moments ago. 1 submit to you that what you requested me to do as an employee representative 1 did and in good faith went back to the employee groups, held meetings, worked out a compromise. We met with Mr. Matlin= we worked some things out got some questions answered; came here and asked you to move these things; implement this thing step by step not in total: to take three items out You denied that. The obvious intent of this commission is to implement this thing in its total which puts any input that we may have in the future out and any work we've done in the past has been wasted. Mayor Ferret You see, the thing that bothers me and concerns me is you come around and then you said that you •a now for this provided you got these three things. Then after the vote was turned down art.i 7 turn around and you said that Item 5 makes it completely.... Now you know, what is it's Now suppose we were to return and agree to eliminating 'J', 'K' and 'L'? Are you theh telling me that that's palatable to you? Or are you point to make a right after that and say "Well turn the whole' thing down anyway " ? Lt. Harrison; You're asking me to make a commitment. You know I came up here with certain thoughts of what was going to occur and we've had disucssions with everybody involved in this thing and those things didn't occur. I can't make no commitment to you at this time. There was work done on 5, yes. There was work done, there are compromises through this whole document. But not at this time an I going to sake any commitment to a commission that asked are to do things and I did in good faith and then they let me down. Lt. Harrison: You asked me to go basic and come to you with something we could agree with. We've done that and you've denied it. Mayor Ferret And I'm saying I'm going to vote for the removal o1 '3'. 'K' 4n4 'L', I'll put you on the spot. Does that mean that you'll approve ti+1 'hang then? Lt. garrisons You can't abridge other ordinances, you've got to work to get that out. tda; or Ferrel Tel i as what you want to change in S before we talk about 'J', 'K' and 'L'. You know we're talking about good faith, you know good isttb is a two way street. What do you want to change in S7 Nr. Plummer; Nr. Booz- Allen, while they're over there discussing this I want to ask you a question. Is this thing going to be able to fly an its own without the LnCleston of another Ctty Manager at 132,0007 Can it fly without it7 Assistant Hanger. <JAN 2 Q w •s• Mt. . Matiin a llo. The friths concept, this is the last piece of a concc ?ft and 1 think* yes WNW* well snovgI after all of this time to know that i don't get wadded to things just because we wrote trem at one point. I think you know i offer that sincerely. The Assistant City Manager to consolilate the adminis- trative services is a key to the entire ro -If they city... Mayer Wait a tni n r, Jry w* off on , rotokilh: • Mr. Flu/wort May I 4 r'y .snlwor: Mayot I•'r:+ . No, you may r1.,♦ if it i .., 1h ot.t 11 with oh*. so-t i that we''re talking about whi h i`; Af y )a t•ilki:l 1 to So ticon rc? Mr. F'lutrmert No, sir. Mayor Ferro: Now the la:;t thing wu wero talking ,about hart was recommended changes in Section 5. Now let's finish this :discussion. Are you going to talk to it? Mr. Naples: No. Mayor Ferret Are you going to tell this commission what it is you want to change in Section 5? Wait a moment. You just made a statement here and you said that, and you know I'm not going to let you got away with that Kenny because you are making a staterent and now you're back tracking on it. Now first of all you said that you're for a Departtele -t of Human Resources under certain conditions and then you said all you wanted were three things. Now you go back in the record and check it out. That's what you said, and the three things - and you said, "We've come here in good faith and we've compromised and we've done this, now you give us 'K' and 'L' ". And that thing got turned down and then you blasted 5. Now you come up here and you say that, and when i pinned you down I said if we give you 'J', 'K' and 'L', and they said , + ^s, but we need some changes in 5. I'm asking you and I'm telling you I'11. vote for the removal eat 'J', 'r' and 'L' to :show my good faith - I want to see your good faith, you tell me what you want to change in Section 5. INAUDIBLE Mayor Ferret I'm telling you that this commission in my opinion is willing to take that ander advisement and consideration but you're not dealing in good faith. Mrs. Gordon: I think if you have specific recommendations in Section 5 you should say so. I really feel, and you're not doing us justice by not telling us what they are really. Mayor Petro: There were two 4otes here. the votes were Rose Gordon and J. L. Plummer and I'm telling you right now that I'm willing to vote with them and that nukes three but I want to know specifically what you've got in mind. Mrs. Gordon: Tell us. it's not a long one. It is a very short paragraph. Tell us what you want. Mr. Plummer: Mr. Mayor, sine Mr. Harrison does not wish to answer the question I don't think he should be brow beaten to do such. May i inquire of the City Attorney? Mayor Ferree Well. I don't want to drop the subject that easily. i'• not trying to brow beat anybody, I'm just trying to point out that we're dealing in good faith here. There is a statement that's been made and all I'm saying is put up or shut up and I'm telling you that I'm willing to change my vote on 'L' if I can live with the changes that you're talking about because i want to end up on this thing Iwo.- fully in agreement. but every time we change this thing I've qot a feeling that we're dealing with quicksand. yr. Plummer: When you're finished, I'd like to inquire of the City Attorney. Mayor Ferret Are you dealing with Section 3? 41101014 ..r • vv.:, s t: . r f+ r• Ng. Lloyd: • . , , ..:, section. Mr. Plummer, Wait a minute i I f irwI ly yet t .« t , :' 1 . ,... ,a.,inq to take it from me. Wow, an ordinance cannot be in vont - Itct with the t,.,:• r, lb that correct? 71 JAN 201976 Mr. 1l r: Alright, thank you. Mayor Ferret Is there anything else that any bode wishes to sal or; .,t.y part of this 1o, u(ment: Mr. 1 1 ummi•r : Ct, the document as an overall piece I would like to go back and pur- su' t h. cunvrt'at iun that 1 hal started before you ruled me out of order with Mr. Mat1in. Mayor Ferret Ok, we're through under discussing Section S. Mrs. Gordont Mr. Mayor, if there are no amendments to Section 5 and 'J', 'K' and 'L' are eliminated would that satisfy you personally? No amendments besides. Mayor Ferrel The point is this, Rose, and I want to make sure we understand. i want to be able to in good faith live up to what I feel is an inherent moral agree - ment that 1 have made with Gene Naples and Ken was not there, that I would try my very best to incorporate into this document those things that they thought were extremely objectionable. Ok? And I'm trying to do that. See, without changing the basic of intent of what the boos -Alien Report does. Now we've gone along and I'm willing to vote to eliminate 'J', 'K' and 'L' but I want a statement here that, and I've gotten it from you, Gene, that.... Mr. Napless Mr. Mayor, I can't state for Ken but as you know 1 presented to this commission in a letter from our attorney saying that in his opinion that this would violate our contracts, it would violate the City Charter. We Chose not to take that route. As Ken said, we've gone through this and we've compromised our posit- ion and we think, we've said all along there are some good things in there and we want to get along with this thing. You know, I'm just as frustrated as anybody about this whole thing. I think that 'J', 'K' and 'L' just as I said before that unless the Civil Service Board is completely subservient to the will of the Human Resources people that they can object to any of those things anyhow. They can do away with that. I think they are unnecessary in this ordinance. Mayor Ferret Stewart, I don't wa.:' to rehash anything else so &,n't repeat some- thing you've said before. Mr. Matlins I'm just concerned that we have gotten so far that perhaps we've for* gotten I think the very important language we worked out earlier which ntay'be we're taking another look at to see if it clarifies the issue. Mrs. Gordon: I don't think we've forgotten it, it's just a natter of where is it going to fit into the document, what portion, where does it go. Mr. Hapless We can keep putting words into this ordinance, Mr. Mayor, and it's not going to make any difference if we go along with what we asked this commission to do. Mr. Matlins In the Preamble, Mrs. Gordon. Mayor Ferree Yes, but we're dealing now in good faith and you know a statement was made and then it wasn't backed up and then you know. That's where we're at. Mrs. Gordon: Mr. Mayor, can we try once again? Mr. Plummer, Can I inquire of Mr. Matltn before a vote is taken on this document? I think it has a bearing on the overall concept. We're only looking at one phase of it and that is the department because there are other costs and other factors involve•i if you approve this document. Now Mr. Mayor, may I Inquire? Mr. Mstiin, I will ask my question in a different way. Through efficient reorganisation of the City Manager's Office is it possible that another person does not have to be put on staff as an Assistant City Manager? You're well tamtliar with his organ- isations/ chart. ms, Matltns Mr. Plummer, I'm not trying to be evasive, I'm not sure I understand the question. Mr. Plummer, What I'm saying is he now hes :s Assistant City Nanaoers - sNr. Crouch. Mr. Hays and Mr. Crumpton and himself, that's four which in my estimation repro'' ents S1eo,000, call it a quarter of a million dellas's for just those four personnel. Now t trou t' .•f f iL•ie,tt and streamlining amlining of th,it office. is it possible that the r4 trim t Jr! Assistant city Nanaver to this 4J ini.+tr4tiVt b.rrvite. where r , . i .. ' ' , ' . t t j r of, sr. t u; or h.4 , . t , j , . i • tit 1 a isoc -st it 41, to 411.1 i,• . . Ise JAN 20176 v Mr. Matti; d Mr. Plummert where in the ball pa Mr. Matiint I don't see any as again we talk about the Charter concept can be implemented effectively w Mr. Plummer' Mr. Matlin, let me say to you very r of thinking this City has got to fail. We are n ot stream are adding to it and adding to it and adding to it in the fac ing revenues to this city. Now I don't know what w� are going to a w all this beautiful superstructure to run a system that is not e Mr. Mat n Well, I would suggest to you, Mr. Plummer, that you have to think of it as an oishioned wringer when you've got to get both the rollers in place so wilen you moves• le laundry through it and squeeze out the water. Mr. Plummer: But therf t.setbeen no squeezing. "r s. (.;o.-'Ion: It's top heavy as I see it, the way I look at it Mr. liaummert I just d know, I really..!!.. Mayor Ferret Well, let me tell you as far as I'm ned I'm willing to change my vote and vote for the elimination of '3', 't.' and 'L x1 vote for this docu.. ment as is. Mr. Plummer: Well, since you're taking a straw vote, what is your poa tion on the addition of another Assistant City Manager? Mayor Ferny: I'm for the recommendation of the Boos -Alien Corporat!on on the addit- ion of another Assistant City Manager. They've sold me. As a businessman I think it makes good L7omm 021 1)u ;lt.ea; ;ense. That's my opinion. I may be wrong, that's my opinion. I'm saying that I'm willing to change my vote and vote to eliminate 'K' and 'L' and try it out that way to show our good faith and get going with this document. Alright, I'll recognize somebody for that motion is somebody wants to make it again. It has to be somebody who was on the winning side. So the winning side is one of you two or me. Mr. Rebosot I am ready, Mr. Mayor, at this point to change my vote as far as 'J'. 'K' and 'L'. Mayor Ferret There is a motion now for the elimination of 'J'. 'K' and 'L'. Mr. Plummier: The motion is out of order. Mayor Ferret Why? Mr. Plummer: A motion to reconsider. Mayor Ferret Ok, technically you're right. There is now a motion to reconsider the previous vote on '3', 'K' and 'L'. Is there a second to the motion to recon- sider? Rev. Gibson: I'll second e any way... ly admit that thf r 1 ,1011Wilures but it's mt7mee' • ' . r i r, t • t:c city Managelt' m Office h,,r• rr as well that thl.t3' 'ity Manager. Mayor Ferret rather Gibson seconds. Therefore, is there further discussion on the motion to reconsider? This is not the motion itself, this is the motion to reconsider. The preceding motion tnteoduced by C mmissloner Neboso and seconded by Cow missloner Gibson was passed and adapted by a unanimous vote. Mayor Ferret Now, I wilt recognise Commissioner loboso to make a motion of W. 'K' and 'L'. Mr. Rebosot I move that we suppress 'J', 'K' and 'L' from this document. Rev. ctbsons Mr. Mayor, I'd like to second that motion but I want to wake sure that the wen on our right to the mike have made that commitment. Mayor Ferret You're not going to get that. You've got it from Gem. JAN 2 01976 • :t!lAUD1$Lk Mev. Gibsont Well let me say this, Mr. Mayor, since I seem to be the guy. You know i believe that all us got to dive and take my brother. Mow you first said to us you didn't want those three and we said OK. Mow we want to change. We want to know now when we get rid of those three you could live with this documen tf. Maple's The only other thing I would ask for is that, in fact, when we get t `ro' ' f with this that this document here is going to be the document that's going to be used to turn this thing ... in its entirety. That's one of our concerns. Mayor Ferret Mhat's the answer to that, Mr. Andrews? Mr.. Andrews! Yes, there is no other document that I'm aware of. This is the guide that we've been following and that we plan to utilise. Mr. Napless There is mention of a workbook that is in the back part of this docu- ment which has never been produced, I don't know if it exists or not, it says so right in here, sir. .1r. Matlins It's nothing but an administrative manual - codifying of procedures. me there is nothing... Mr. Plummer: Gene, aft +rw': • Lr. Harrison: 1 ask a question: If the motion is tc delete these three se that's the only motion that is on the floor? Mayor Ferri: You refused to speak about Section 5 so I'm going to go ahead on good faith anyway even without you. kev. Gi bson: I was hoping that you all would say to us if we got tid of those three that you could live with... Lt. Harrison: Let me assure you 'hat if this proceeds in exercising its goof faith and shows its good faith the employees have consistently shown good faith and I'm sure t'.at that's forthcoming. Mayor Ferret As we have in the past. So we've both shown good faith, I'm glad to hear that and I certainly recognize it and I'm glad you do. Is there anything else? Is there a second on the motion now? Rev. Gibson: Alright, I'm glotg,3 Lion iu view of the fact that I heard what both men said. The following motion was introduced by Commissioner Reboso, who moved its adoption. A MOTION TO ELIMINATE SECTIONS "J ", "K", AND "L" room THB memo ORDINANCE CREATING A NEW CITY DEPARTMENT TO RE KNOWN AS THE DEPARTMENT OF HUMAN RESOURCES. Upon being seconded by Commissioner Gibson, the motion was passed and adopted by the following vote- MSc Coassissioner Manolo Nebo** Commissioner J. L. Kummer, Jr. Commissioner (Nev.) Theodore Gibson Vice-Mayor Nose Gordon Mayor Maurice A. Ferro MOTION NO. 76 -75 aking specifically to, in this ami if ngs JAN 2 01976 Mayor Ferret Is there a motion an the document itself? Father Gibson Isles the ordinance, Caissioner Sebeso seconds the ordinance. Mr. Plummets Mayor Ferret Nev. Gibsont Including the Preamble. AB amended including the Preamble and the... All those adlustment s. Mrs. Gordon: tt includes the clause which begins, "Implementation, the Human Resource Department will not abridge the policy making authority, etc." Is that right? Mayor Ferret That's correct. Rev. Gibsont That's right. Lt. Harrisont And also deleting portions of the City Code in BEction 5 which we've made. Mayor Ferret No, we didn't talk about that. Lt. Harrison. I don't think you can do that anyway, you should delete it. Mayor Ferret That's not what the motion as made by Father Gibson was. Lt. Harrison: I understand that but you want to make the document, you wa t � ►� is....___. clean it up so that is an acceptable document by all parties. Right? Mayor Ferret Yes. Lt. Harrison: And there won't be any legal objections at the time. The question there is can you ..lake this ordinance Mayor Ferret Kenny, look, you've already gotten this far. As far as I'm concerned I'm not voting for anything else at this stage of the game except the document and I've said it all along, I've told you all along that I was going to vote for this and I'm for the aooz -Allen and I think now we've been here for 3 hours. I'm hapey to sit here for another throe hours and 10 over this document but we're going to vote on this document ar. t as far as I'm concerned my City Attorney tells me that that section is legal and he's willing to defend it and that's good enough for me. Mr. Faulk: Mr. Mayor, going back over to pale two,I recall some discussion in your emphasizing section (ei) "Review ard evaluate the manpower requirements necess- ary to perform the assigned functions of the various de.nartments in an efficient and effective: manner, { ' Mayor Ferrei No, rn, there was an addition there: "Assist the department directors and the Civil Service Board to define" Mr. Paulk: Ok Mayor Ferre: last word "by . i didn't have that written in so I wanted to be sure on that. As was also added in the second WHEREAS in the fourth line in the the" and the words "Office of the Civil Service Board" were added... Mr. Matlin: Mr. Mayor, it was "the Civil Service Board" there. Mayor Fevre: Civil Service Board - "by the Civil Service Board. Office of the City Manager, etc." Those are the two changes plus the inclusion of the paragraph start- ing with the word "implementation" and ending with the word "rules ". JAM 20 AM ORlitflANCE IMITtTii'D• NOM None. Mr. Southern; Now the AN ORDINANCE CREATING A MEW DEPAItTMESNT ?O BE MOWN AS Th1E DEPARTMENT OF HUMAN RESOURCES; PROVIDING MR THE APPOINTMENT OP A DIRECTOR ttY THE CITY MANAGER; PRMSC1lMI• IMO TIM FUNCTIONS AND DUTfl s of THE DEPARTMENT; CONTAtw• INC A M+CVERAMILITY CLAUSE; REPEALING ALL okDINAMCCr$ OR PARTS OF ORDINANCES IN CoNPLIC'f HEREWITH. Was introduced by Commissioner Gibson and seconded by Commissioner Nekoosa and passed on its first reading by title by the following vote; AYES! Commissioner Manolo keboso CONNIssiOner (Rev.) Theodore f;tbson Commissioner J. L. i' 1 ummer Vice■Mayor Rose Gorden Mayor Maurice A. F'erre City Attorney real the ordinance into the record. ':m Reading in 30 days. att. r laruptr aavertis which I .,{ <a nda as part Mayor Ferrer Let the record reflect that all members of the Commission have this docatent before them and that , :opie s are available to any member of the public and to be safe call the roil one more time. NOTE: The roll was once a ;at:. with ., 'mar.imous vote. Mrs. , :.orlon; A point ut tt.t tmattor.. 'mice not n••cessartiy mean s'Jt`.ie.*:e th.it is net on boa:ii. Is that .•orrect? As: tt r 'a 4r4 as it reads to the ordin- title:. It says the a1:1>>>ntr;,; :t ,t a 11r. , - tur t,y they City Manager. It dies . Ar.Jrtws: ' Mrs. Gordon: That does not say so here. But that means that the Manager may reassign someone from his department to be this director, and of course, he has the latitude but what we're trying to say is that there not be of necessity an increase in budget because of this department. Mr. Pluarner: Well, the question I want to ask is what is the new Assistant City Manager proposed to do other than administer this Hunan Resources? Mr. Andrews: He will also be responsible for the Departments of Communications, Public Properties, Management Services, Human Resources and Finance. Mr. Plusumert Who is doing that now? Mr. Andrews: No one, the City Manager is in essence. Mr. Plusm;er: You don't want me to ask the next question. Mr. Andrews: Go ahead and ask. Mr. Plungers (fiat are the delegated authority of the three that you have now? Mr. Andrew's Mill, Mr. Crumpton is in charge of the Building Department, the Planning Department, the Department of Hearing Administration for Planning Service, The Community Development, Economic Development and Capitol Improvements. The Assistant Manager for Community Improvements, plus all 'he other operating dpart• mints other than Police and Eire which ire Sanitation. Public Yorks, Parke and Recreation, I can't remember thew all, but 411 thv operating departments. And then we have Police and Fire and that , anstttates tt Mayor Perms Listen, you know we're wander :t:: all, ok, you want to take this one up nt ,:t , Ng. Plu miss s ldsatever you want. Well. t ht. Action Board and t think that's one we 0 ord4Aaac 7 • • 41 . S the nest item on this... i ttt• Af f i rMat ive Action Deed? %yr• As the AFlteuattw �l nest. Nave you got the JAN SOW° • ss, wow Mr. Lloyd* Mo, let me correct you on that, Mr. Mayor. You may make insubstantial changes but if you make any substantial change, there was a recent case where you... Mayor Ferret The we've got to start all over again. Mr. Llvydt ... a substantial change in the ordinance why you don't amend it on Second Reading. There was a caste involving the City of Key West Mayor Perrot Alright, well let us arts t be s. hstant ial at we can't be .iny worse off an , eau a ifte awe to start over again we wa if we don't we ion't . e we're i 0 days ahead. Ok. Further dis this i t.'r Mr. I' * :.ce same question here. Mr. Manager, 1s hey going to be paid? Mr. 11.uwat: ::t, it's nut. Mr. At.dre=ws: Weil, at, L.L.r). officer or an Afi rmative Action Officer, one of the two 15 under law and I've planned to have the L.L.O. functions ea ed by the dcl.artnu-nt director of Human Resources and the Affirmative Actin •r's spore ary still remains in to °t and hae h:. n va,_•at :;o that l:osition is available... $1'),0u'i available tut 'he position. Mr. Plummer: :1 s, ); l:: oe h. r WoriA t ha' would bu what the lay of the L: Mr. Andrews: 'io, that was the t.'rmet t:, iividual ... That doesn't nccetssarily Myatt • hat this person •om1n; 1 t , w i l l receive that salary. Sr. Plummer: But in ut .e u,'r"u ire icok.ng at conceivtbly up to $19.000.... Mr. Th mpson: If I'm not mistaken that spot was already budgeted... Mr. Plummer: Bruce, I've got no truck with that. I t ' : c just l i k e this spending dollars like a drunken 5a11 . Mayor Ferree We've been tanking about this for 6 months. stns. Mayor romps You haw 10 days to do it. he'v. Gibson: Mr. Lloyd, one titir:.a I pleked up, and whiles the Mayor is talking on the phone, some of these groups like say police and fire groups would like to have a copy of the ordinance and I think that they ought to be given a copy so that when they come back in the 30 day period they can't say they did not have it. I would appreciate if each.... Mr. Lloyds You're absolutely correct, Father, and as a matter of fact we should have enough copies available for everybody before passing the ordinance. So I would suggest this* that we have not been able to make sufficient number of cop- ies at this time that you indicate your intent today that you're going to pass this ordinance, approval of it as it stands or otherwise and then we will sake the copies and have them all available by tomorrow and they can be available at the Clerk's Office, anybody can pick them up and then they'll also be available here at the Commission Meeting on Thursday and it can be passed routinely on Thursday. Rev. Gibson: Mr. Maples. you heard what be said? what he said is we must pro- ceed. While you may not have a copy of the ordinance in your hand that if you cows tomorrow at the Clerk's Office they will make.... Alright, but we want to sake sure that you have them so that we would not have the same objection raised - You know man, we haven't seen this before. You know? Ok? Lt. Merrimac If I may ask a question, I understood Mr. Lloyd to say that a mot- ion passed in intent to accept this, I don't believe any of the employee gaups have had time to review this at all. Lt. Harrison: Yes, but not the actual proposed ordinance. I have talked with different members of the commission about some areas of the document that we were presented with some time egos the wake up of this board; whether they're admin- istrative or advisory in nature and things like that. i'w sure that this oadin- ance addresses it and I would request that we be allowed time to review; the ordin- Jo 201916 mnflinAnetq Mr. Andrews: Well, f have the o? 1iti.itw and 111 1 w.a I'm speaking for Mr. bru.•( Thong !4.'T1 wh) should b. tie re- ordinance. to make to Board And I'tj n t •1 y ' . 1 ''ir 11, 1' •?..t !i tt' t`= : ' ilk, it y wi11 =,L i ; t h4t 15 14 I th• to le ! 1 °, r i' Wt' i' t'i t i' iii i.'i• ■ ►t whi''h Metiti.'1 b. id• t it 1' 1 at •!. 1t`t C ' i . A t i • t' 1 • S 1 1 1tt t `ta.: import ant +hat ' 112' J • J', .. t• r • 1 i '' � Y t ' t t w 1'7 W* It ' '11W •.i)2r.•.t to opeiat •tit t • t w1• 1 1t i 1' t • ;. i + s"1 ! w}ttye•,r tart! l":.s. in .1hi• !h• ' m1 i ,')'',. 4 K1 : : t!1. 1 /V .' 1' .' ►1'7 t i1'= "' i1 1 iitt t 1; Lit' l' 1 It •w`. 1111 t • • 1 it 1. • 1.1! t! t 1 1t )r • '.e ' M.i!...d. r . Wi?t1: 1 b• any t 1 :' ... `i.it • 11. ')' t i 1. 1.4 t it i`- '1 1 . ''t V1 '•' 2 t4 t )tl.'l Yt.e•.i 1 .•'y tt4V• t!.' LX*. ".it 1v• t.' it { ' lr! t<� t •t *SS1M' Alt' '• ''t t ill' board and the !. At 1 1/. /t:. ...,1 .i '• �S ' t,- tfl. . ity ...H'r1 ., ' * 1'11 ot'd1 " atl.`es to make the 1 t } 71.2 ;..► ,• t and t t.e :r. ja.11 t m• nt ot !i'lrtatl 1 t.'4.)U. t unct iun as it should as pre"' t ib ! by the Commission. That would be jrue then of the Affirmative Action 13.).ir l In the area of Aftirmat ive Action which is more than just the Content Decrees that have been adopted because the commission's policies that they adopted even went beyond in some instances the findings of the Justice Department so through that whole area of operating an Affirmative Action Program which will be adminis- tered through the Department of Human Resources the employees should have an opportunity for self and someone to turn to if the' administration lc)n tines not treat that employee fairly. The Affirmative Action Offl..-t•r would be that first line person that h .,,iu1 t 1' lo t hit 's hot over-seer or has responsibility directly t th. laity Maha•.'t . May-.t tt tr..: W . t.ir• tti. At11rrat ivt e:11i 'tr? Ott. Andrews: Well, that's an area th,.t I've been discussing with Mr. Thompson. That appoihtmnt could c:utne through the City Manager or •_:vuld •. through the AtfIraative Action board.... Mayor Ferret I'll tell you, and this is just my personal feeling, I think that it ought to be.... Mr. Andrews: It is my recommendation that the AFfirmative Action Board can make its recommendations and feelings known to the City Manager but the City Manager appoint this person and assign hie over into that area. Mayor Ferrel I would sake it stronger. I would say that the City Manager appoint the person with the consent of the board. Mr. Bruce Thompson: Excuse sea. It has been such a long time I guess we sort of have to refresh our memories on that issue. But we did reach a compromise or a position as to how that would be done. I think the commission at that time was favorable towards that particular position. Now today what I'm basically con- cerned with is some sort of approval in terms of the organisational chart as to how we would fit Ln there. we met with the Manager's Office on several occasions and also with the Law Department discussing this. The ordinance before you, I'm sorry to say at this point that we stet with, had our regular meeting on Last wed - nesday and we submitted I think it was either the last of October or the first of November our proposed ordinance to the Manager's Office and to the Law Department. Phis is the reaction that we have gotten from them and it Ls basically, atter ay purusal of it this afternoon - i got the oopy back this afternoon - and it appears to be in order in terms of what we originally proposed. However. our full board has not met and reviewed this. it you remember correctly, we submitted to you all a copy of what we thought our duties and functions should be and at that sea time we submitted to the Manager and the Law Department that particular document. However, based on the discussions that I've seen here today and what has happened in the past about our particular ordinance I Mould like for our committer to meet to review what has been given back to us tram the Law Department and come before you at that time when all parties involved and concerned +quid have an opportun- ity to review the final document for your action. Mayor Ferre: W.U. Mr. Thompson. the nay to do that in my opinion is pass this item on first reading and that would give you 30 days and that nay we won't lose 30 days. Mow let me tell you legally, and Mr. Lloyd stop se if I'm wrong. on Second Needing you can amend an ordinance. ..4 JAN 8 ..s • 1 Rev. Gibson: This is why we want to snake sure you Mayor Ferret What I °t o' and stalling and eta t1,1.r• ►-• 411 Mr. Thuehl.sc : If 1 r111 ►;t, , ist tut , i,+ir,t of , •1.*titi etion. as you mat the utd :than :L. awl it has trc•si s 1 , na ,,, , en,at IM al !t me. I think it was in Novetube•1 , Jr Ieat of vet abut , - t he f it It , 31 1111 November , we ha:l just received the du. :ument tack in the urJinan a form. ago w' tried to make sure that everyone had t it at the time tht we uresented it and as a matter of fact, it Was Nat today that 1 receiv. J a copy back froth the Law n pertntrunt indicating what correct - ions or pvtr>de in the proper form for an ordinance so I have no Objections and the board feels very strongly that. all individuals or parties who are concerned with this document, in fact, should have a copy so we have no problems with that However, though it has been a good three months since we dealt with this situat- ion and the more time we waste the more time it takes for this board to get off the ground and to start moving. So I will have to strongly advocate today that in some way that we take some sort of action and I've just been informed that there will be a Commission Meeting on Thursday and if there are copies going to be made today and maybe this thing can be put for Thursday, moved on First Reading or however. I just would likes the opportunity for everybody involved to see what it is and if there any objections I've been informed that the 30 day grace or wait period will be ample time for any objections if there are any to be raised at that time. Mayor Ferre: Well, that's alright with me. Mr. T. J. Duggart T.J. Duggar of the Sanitation Department. I think at the last time we discussed this we were all in strong disagreement by the way the board was set up. UNIDENTIFIED SPEAKER: That's true. Mr. Duggan: ... It was the last time we were at the mike here and there was very strong disagreement the way the board was being made up. Mr. Thompson: I agree with that, I recall it very specifically and I also recall that the employee groups refused to participate in having representation on the board and since that time as I indicated before, I have met with the employee group representatives and I have also been told by those individuals even though there won't be representatior on the board specifically that they would partici- pate and, in fact, deal with this board in order to have their concerns made known and I don't think it is really a board decision at this point. We made our recom- mendations to the commission as to what the composition of the board should be and we did, in fact, in that recommendation make provisions for representation by the employee groups. And there was still some thought or some up in the airishness, if you will, on the part of the commission as to exactly what the number of this board should constitute. And our original recommendation if you remetaiber was five members. We did take into consideration after making that recommendation that _ employee groups should be included and we carve back and made a recommendation t 7 members be included and I think this is at the time that the problem that 're talking about arose. And I thought it had been resolved when the groups initially said that they did not care to participate on the board. Mayor Ferret It was resolved this way: The original recommendation was, your recommendation was that the board contain 7 members, five of which would be appointed by the *omission and two representing the employee groups. The employee groups then stated that they would not accept that because the police didn't want the ftre to represent thew and the Sanitation didn't want them and the general employees, and so therefore, they requested Mow any groups do we have?) five. Mr. Napless Yes, sir, and refresh may memory. Didn't we have a discussion with you very recently in which we discussed this and we talked about the possibility of getting I think an 1i member board? Mayor Ferree Yes, you and i talked about it and that's what this ordinance does or doe :;n't do and that's what we've got to talk about. y.. Napless Yes, well that's why I was surprised to see it come up at this point b.”.44se• I haven't seen it before. Me hoc' Ave mooting with Nr. Thompson as 1 r vatM A which tics we discussed the make up of the board and it was our position at ' �,.►' 'inn! t tf we couldn't have eadh, and we think it's to the advantage of the city r.rdliy wee couldn't leave each bargaining unit have a representative on that t,u,t 1 t wt didn't close to serrve. JAN 2 0 1976 Mayor Ferret You're talking about all 5 bargaining units. Mr. Naplast Yes, sir. i think it is imperative that everybody in those bargain• ing units, otherwise it is my opinion that you're going to violate those contract uai agraelmsnto you know taking same of the action Mayor Perres Then you get into this peripheral .area as to whether we're violating the contractual agreements and therefore you get into all of this area. Now again in the spirit of compromise as far as I'm concerned AS long as we pass a document that entails thins and provided the malority of the appointments are trade by the members of the City of Miami Commission I would have no objections and would change my position, Mr. Andrews. You satisfy the employee groups provided, however, that we then change the total of the board to , 'ay 13. So we would appoint 8 and you would have 5. Mr. Thcstpsont Mr. Mayor, you would not have any, I don't understand. You lost me in your negotiations so would you care to repeat that? Rev. Gibsont Thirteen and the commission appoint eight and that would mean that we prepare the employee groups would give you five and we would give you eight... Mayor Ferret Sruce, let me answer it this way. You know I happen to be one of those people that believes sometimes in taking two steps forward and one step back if the one step back signifies the ability to in the long run grove ahead more effectively. Now let me tell you what we've done and what is entailed today - the Consent Decree which really contains the structure of the city in the next 5 years, a Department of Human Resources, an Administrative Services Assistant City manager if that gets through, an Affirmative Action Board and an Affirmative Act- ion Officer. Now that's an awful lot of major super steps that this City of Miami is taking and I think this pill is not easy to swallow and Gene and Dick and all of you guys are not going to be happy with the pill any way, no matter what we do. But all I'm saying is if we can... You know we're taking, if we can give a little bit I'm willing to give to try to create a little harmony. Now I'm not saying that that guarantees it but I'm willing to try. Mr. Naples: Mr. Mayor, if we're a part of it obviously you know we're going to be part of it. If we're sitting on the outside I would hate to think that we were going to have to get, you know I really don't like to get into these adversary type of proceedings that we seem to get into from time to time. If we can become part of what is going on because it does affect us and I think very much like Civil Service or anything else that affects employee groups that if something comes up as a result of some action this Affirmative Action Board takes and we're not part of that board then you know you're going to see a lot of rocks being thrown at_ that board. Mr. Thompson: Mr. Mayor, if I can inject, and one of the things - Is all five bargaining groups represented on the Civil Service Board? I'm asking a question now because we're backtracking. We're going over the same problem.... Mayor Ferret You've got a valid point and the valid point is Mr. Thompson: Wait a minute! Let me just say this: We went through the same thing. It took two minutes the last time we discussed this issue for Mr. Naples and Mr. Harrison and the other representatives from unions to get together and decide that they didn't want, if ail of thew couldn't be represented none of them wanted to be represented. Why couldn't it take five minutes for thew to get to- gether and decide who is going to represent ai1 the groups? You know I'm saying we even mods provisions in this thing so that their election of the representat- ives from the various groups could coincide with the election t was going to be held for Civil Service. Mayor Fares, Because they want S votes and they each want to have their own representative. And as far as I'm concerned if that makes Lt easier for them to accept this with all the other things that are happening as Long as the commiss- ion appoints the authority of that toard, and I'm saytnq we would now have to appoint t to make it a majority, then I'm willing to accept that - or L0. i don't care how many we appoint. Look. when we started out in this whole thing we started talking about either you do it one or two ways. tither you do it with a small board and the Manager recommended, and I think he used the case of Memphis or somep44.c wh're they had a board of 29 because they got into one of these rig- Purei.4 . 'r'. t. -:king about new. Now I'm willing to go this far because .r q;.vvf important drastic changes that we are talking about today if all s ••w• mould pass that is willing to take one step hack for the two that we've tai en fIr+rafd. A the one step from my poster.. concession to let JAN 2 01976 would a each employee group have one re}�trtitrsrhtatiwr and we appo int majority and let the board rule. Mr. Tho peon s amuse me if I sti+ t, Mr. Mayor. * don't think you really sell me, it Ls obvious that tt is the commission decision and we made our recommendations to the costmission earlier. We thought we «att,e in with a pretty good recommendation. We did spend some time on this, it wasn't just something snatched out of the sky, this is a good nuMber 1et'a do it. We explored ail the other avenues and we based it on soae of the other boards and things that folk are living with noW and i really at this point lon't understand game things and I'm not going to he even concerned with all of it r.ow and I'm saying don't sell me sell the other commis- sioners if they go along with it.... Mayor t•.grr. : U! . you're right and the logic that you used at the time w.e right.. What :tea :,.le, All of this in my person, this is just one out 5 people here is the Conuvn• a N'unan Resource.... Mr. Thompson: But Mr. May y. .1 , • h.o MA hit peeing at that time. I don't see, that was there before and I t :WOK • ‘nr.r•r• ,• 1!.1 lr'slt w.3s taken at that time too. Mayor Ferree No, it wasn't happening because then' were a Ivt of things that hadn't been determined. We didn't know whether we were going to agree with the consent Decree. We didn't know that we were going to get bogged down. You know you say this was happening, sure. This Human Resource thing we just passed, you saw Mr. Matlin sigh after it was all over - it's been two years in happening and it hasn't happened. So don't say that it's all happened, it's lust happened to- day. And all I'm saying is look, we've got enough of these things passed now let's try to be moderates as much as we possibly can. Mr. Plummer: ...non - paying board? Mayor Perret It's a non - paying board the way it is structured. Mr. Lloyd: It can be nothing else. Section SS of the Charter clearly provides that this is an advisory board and it is non - paying. Mr. Plummer: (INAUDL$tE) Mr. Andrews: That person will not have any administrative authority. Mr. Plummer: Who is the person who will be making those decisions? Mr. Andrews: As far as the consent decreee is concerned, either through the Department of Human Resources , but the Manager is the one thats going to have to end up making any other decisions that are controversial. Mr. :Xis Davis: My name is the Otis Davis and I represent the NCPMA. Out of all that's been said f think we have sit aside. We have sit aside and we have not tried to intervene any way and say we need to be on the board. 1 think what- ever hoard you decide we figure we can live with tt. 1 think somebody else is going to have to start taking that same attitude they are going to have to live with some of the board. If you make a decision and you say five . whatever the decision is made t think you the Commission is going to have to take that strong stand and say this is where the buck stops at. If you're going to pick up every- body who decides they want to be on this board you're going to have a number 49, Just like we have been talking about. And, as I said 1 think it effects the Black policemen or the Slack person here more so than any body else and we have not asked to be represented on this board or what not. So you are going to have to start making some decision today as to what you are going to do and how many people you are going to put on the board. And if you stretch the board. you are going to be stretching it from now on. Thank you. Mr. gene simples: Mr. Mayor I want to make it clear that we are not instating (1 am not /. my organtaation is not insisttstg we have membership on this board. Mayor Ferret 1 understand. Mr. flapless WO are going to be monitoring the thing and it we are not part of it, we are acing ,o be sitting on the outside. Mayor Ferree 1 alitrce with the premise at this stage of the game. Mow what the will of this commission? acv, cibson: Mr. M do w• have to specify the number in this? JAN 201976 is S. Mayor Ferret The ordinance specifies the number and ft don't do it today, it is just one more delay. You know how ' .. around. It will be one week, and then a month. Rev. Gibson: Can we pass the ordinance on first reading, then at the next sleeting if we want to agree to a number other than 5, 6 or 7, can we do that? Mr. Lloyd: it alteost sounds Like a substantial change, then you would have to start over again. You can make insubstantial changes, and we have done so, and no problem. Mr. Thompson: Not only that, appointment:: would have to be made in the interim. and the new merryers to the hoard, - -I am sure if 1 vas appointed and A .ie, lownt that wag hvtn prepared at 4 time that it going to govern what the ;,' ,.e !Lit. t ate sure if the organi- . . thaw representation, to its �. substantial time, E , , < • , .. +t ;, ;:. t wing tember. . Manor Ft r rte : How many memheriR of the Board now: Mr. Thompson: Five memhcrr. Mayor Ferret I recommend we do this, since obviously this changer the whole thing. I think it is important that the commission have a firm majt.. .y in this affirmative action board. If we are going to permit S employee groups to be repre- sented, (this is just my recommendation) that each commissioner have two appointments. That gives you 10 plus their 5, which is 15, which is an odd number for the Board. I think that solves and settles any kind of problem we would have here. Mr. Plummer: Let me ask the obvious question here. When you say 5, Gene, spell out the 5 employee organisations. Mr. Naples: Police -Fire, 2, Sanitation is 3, ASFCME is 4, and general employees Mr. Plummer: Maybe this is not very popular, but what about the community benevolent association. Are they included in the S? Mr. Naples: They are not a representative as far as the contract is concerned. That is all I as speaking about. Mr. Plummer: Do 1 remember some conversation that you bargain for that also? yr. Naples: Ken does. We have a fire officers association too, and we bargain for them. Mr. Plumtlwr: What 1 am saying, so there is nothing up to the air. let's spell out who the five are. Mr. Mayor I am not disagreeing with you. Mayor Ferre: They are the labor organisations and negotiate contracts for their respective employees. Mr. Plummer: 1 would submit respectfully sir, they be spelled out in oases. Mayor Ferre: He just did nt. What is the will of this commission. 1 seed to go at 6 o'clock. Mr. Plummer: 1 think there 1s a general conseasw. 1S is a [tae *usher and i will go along with it and sake a motion. Mayor Ferre: Plummer sakes a motion, loboso seconds tt. this be read on first reading. ae mewled. 1 will read it with the ameadnsents. Mr. Lloyd: All you are dotag now is tncr.asta$ the nonce from S to 1S. Is that correct? Mayor Form: That is correct. l an ping to rood the ordinance for you. s2 JAN 01976 Mayor Ferret Okay? "An ordinance establishing the city's affirmative action board consisting of IS members, 10 appointed by the City Commission 5 appointed by the following employee groups " - -- Mr. Plummer: Spell them out in the seconding reading. Mayor Ferretdkay. "providing that the terms of each member shall be two years on a staggard basis",-- - Mr. Lloyd: Mr. Mayor, now you are starting to complicate the ordinance, getting into a situation where we have to have copies available to every commissioner. it is impossible to do that at this time. He is reading an ordinance. Let's just get the intent. Mayor Ferre :- - - - "be two years; establishing the functions, powers and duties of the board; providing for the appointment of" Mr. Andrews: excise me Mr. ;Mayor, "City'!s affirmative action officer ", Mr. Thompson: Mr. Manor, ,f 1 can at this mint, an'd, in the interest of time, and 1 air late 1 r another ippointr .it. :+90. not last tah1e it until 1hnrtt1ab and ±A 1�•i , }: r.2 t.•!`.'t t rt1 t. ..i IT . t i ►'( iJc•;1. i5 long as 1 kn.n: unat Th. on t ions it.. Mr. Thompson: It entail thu ot t hu yot•rnr: and those tope things. net we have the number. By a unanimous vote of the Commission, it was agreed to defer this item until 8 :30 A.M. on January 22, 1976. Mr. Andrews: Mr. Mayor with your indulgence, and the Commission, you now need to act to give me authority to go ahead with the appointment of the administrative services of assistant city managers. Mayor Ferre: There is a motion by Reboso, is there a second? To give the manager the right to appoint administrative service manager. Mr. Plummer: I wilt vote against it. Mayor Ferre: Second by Gibson. Is there further discussion on the item? Mr. Plummer: I will vote against. I have seen no streamlining of the office for better efficient operation. Until I see that, either increase in revenues that we can afford it. I will have to vote against an addition for more manpower and more money to the office. Mrs. Cordon: Why do you want to take that up now Mc. Andrews? Mr. Andrews: It is on the agenda and part of this. Mr. Plummer: I also will remind you Mr. Mayor that the deputy City Manager, which this is nothing more than a shield, -- -front to that, is a deputy City Manager whether we like it or not, and the voters of this city turned down the deputy City Manager,• --■- Mayor Ferre: I disagree with that analysis. Mr. Plummer: You have that opportunity. Mayor Ferret That is an interpretation on your part. I don't see it that way. We are each entitled to our own opinion. Mr. Plummer: boob at the structure, S deputy city managers. Rev. absent Lim it true, that an assistamt city manager is mot the ear as a deputy city manager. JAN 3 0 19)6 '!ivur Ferret There is a big difference. Mr. P1uMmert No. We have a disagreement, Father. t may it is. Look at the structure in this book, right now you are still larking at a deputy city manager another name. Mayor Ferret Do we have an assistant City Manager now Mr. Andrews? Mr. Andrews* Yes. Mayor Ferret How long have we had an assistant city manager? Mr. Andrewst 35 or 40 years. Mayor Ferret Has there been any questions about whether or not called a deputy before? Mr.Andrewst No, and we had at one time more than one assistant city manager in our history. Mr. Plummer: How many assistant city managers do we have? Mr. Andrews: We have 3 at the present time. We had at one time two assistant its ' in.cvers. Ma. ! t t f 2 t : •4 ai' Mr. ;ndrvw : t re : -and 4 : t n. {at , It -our ! s 1:'wing motion was intrc+du • ,1 k ommissioner Rehoso, who moved its adoption: MOTION NO. 76 -76 A MOTION AUTHORIZING THE CITY MANAGER TO PROCEED WITH THE SELECTION OF A NEW ASSISTANT CITY MANAGER APPOINTMENT TO HEAD THE PROPOSED NEW DEPARTMENT TO BE KNOWN AS THE DEPARTMENT OF HUMAN RESOURCES Upon being seconded by Commissioner Gibson, the motion was passed and adopted by the following vote: AYES:Mr. Reboso, Rev. Gibson and Mayor Ferre. NOES: Vice •Mayor Gordon and Mr. Plummer ABSENTS Nate. Mr. Plummer: As 1 said before, we will go to the poor house in a cadillac. Mayor Ferret That Ls what you have in your place isn't it? Mr. Plummer: Yes, and I vtll take all of you for a ride. But I want you to knuv it is going to be the hearse, not the limousine. >kiyor Ferret The next item to come before as is the consent decree. yr. Andrew: There is nothing more to report on the consent decree at this sta,-.•. The City Attorney, if l way speak for him. is in the final stages of closins out tht' consent decree, A.• *r ulnor .•h:utttes in langulgt'* based on the court's tnquiry. �__�_______ !lC�l.1o�►d: i eight say that based on the court's inquiry we feel we can make that will be la censatascc with the instructions frost the city cow stem thaw will not have to cote beck for further approval of the City CoMmiasion. Ma y<.r tvrry s The seam item to case before us is the affirmative settee officer. a a5 JAN 2419d 1 Mr. Andrews' They only thing i would be asking there is that you accept the recommendation. tthink you have already in terms of how that pot+titionwould appointed and function. Mayor Ferree That cosmos under the ordinance that is to be read et O. as mended. is there anything else to come before the commiss i,.►, Mr. Plungers Just for clarification, volt Gran do it the question on Thursday. The poliry of this :,i•• must have labor negotiations completed wit! : • Mr. Andrews: 1 don't rer'd , .►, • ss. Mr. •. m s 10 ' s but answer .s tit' administration later than July 1. _. .s relations commission, under 74 -100 .sr' i t r .t inn period that we have problems with and aTIged because of the way the fiscal year comets in. "r. Plummer: Gene 1 am talking about the policy of this commission. was met about 2 year ago, that labor negotiations must be completed by a certin date. At such time if it was not, it was then taken out of the hands of the negotiator and put in the hands of the commission. Do you recall that? 1 think it is August 1. 1s that correct Mr. Manager? Mr. Andrews: 1 am not sure. ".r. Plummer: 1 want you to answer definite on Thursday. Rev. Gibson: I want everybody to understand that, brother Cent.. and brother Harrison, I am going to be up here raising the roof. when you are t vo.. know, if you don't get rid of letting that money flow to that wife, who used to he. a,,. those children who are. Mr. Naples: I at glad you brought that up. Mr. Plummer :Pather I have such big surprises conning for you in the pension area. That is going to look so insignificant. you are not even going to reesetaber it. I want you to remember the figure of last year of $149,000,000. unfunded liability. I have some big news coming. Mayor Ferre: Anything else to come before the commission? If not I remind you again that 8 o'clock tomorrow morning we have another session of the friendly.- --- Mrs. Gordon: Somebody said this is a part -time job? Mr. Plummer: 1 have news for you. At this stage of the game, this part -time job it is now Tuesday, 1 have put in 17 hours. Mayor Ferre: 1 am going to make a statement to the record at this point before we ad lourn. W i l l you listen? on Tlmursd.sv I am going to recommend that we go to the electorate and change this ridiculous salary position that the City of Miami has had with regards to commissioners and Mayor for over 30 years. Everybody has rotten a cost of living increase and all kinds of things. 1 don't take any posy. 1 want to +say on the record one more time, Maurice Ferro dews not take one cent. Hut I happen to be in a privileged situation so far thank God, and 1 haven't needed. It seams to ne ridiculou absurd to take people wbo do have to work and sake .s living, whetf+ d reacher or real estate executive or a developer and owner of a • ,fit lets you down last. 1 an going to propose have to to vcted upon by the people of Mismni that we chatig satary structure for ti.e Mayor anti the rosinissioners. this time, if 1 an not mistaken we all get $S000.00 t'nidentitied person: You gt•t an extra S2S00.- -- S7,S00.0O. Mawr t•'1 rr.•: 1 might change my mind about this. 1 set $7S00. Anyway, 1 red 4,ema,. nd that this c.►mseiss$om go up to a salary of $1S.000. and the Mayor Go u i, r, , 1#4.00 4 1. That we take this to the electorate on March 9. let as Rive you the Ios;i, 01 it. Mr. Lloyds Mr. Mayor if we can have the ordisance.(tlw Bret i have beard of this) we would have to prepare an ordinance and have it ready by Thursday. 5 JAN 201 b 1 Mayor Ferret That it= why I am tenine you today. Mr. Lldydt Thank you Mr. Mayor. Tho I':1•• ' We will do the best we can. Mayor E'erte: Mr. i.Irr ,I I "I :tt a rather large space t'o' •h 2.• the bond issue you can cert, „I what I aft: statin: rr•mw crr ::•v ..;rr +.I Er nvicles for GO days. • I, that you have already reserved , within the space you have reserved in • It the short little line that would accomplish • twtwry it, I am the one that doesn't take any pay, and I think it e:, r a t:.1 thtn4. I will repeat, I think it is absurd for people like wt, _ to 3pe:,1 revery woek, workinh no less than 30 to 40 hours, and I am a Ecr;ona1 witr,o.ss to that. There isn't anybody on this table that doesn't work at least h,uts a week, for the City of Miami. I think it is time for us to stop all this fuulishness and for us to recognise the reality of the situation. Now, I want to point out that Metropolitan Dade County is goi,.l to $27,000.in their request. I happen to think that $27,000, in my opinion is too high, and there was a good editorial on Channel 10 the other day on the subject saying they are in favor of the idea but opposed to the high number. Why would I say 15? Well the legislators get $12,000, and I certainly think that this commission, (and I served on the Florida House) and I would trade my hours any day that this Commission puts into the job, as compared to the legislators, and I am not knocking e hern in any way but I think $15,000 is fair for a member of this commission. Mr. Napless Mr. Mayor I will support that position with the electorate if you will cotes to our next union meeting and make a similar proposal. Mayor Ferret Somebody back there said that the No 2 man has to get a raise too. PRESCRIPTION ATHLETIC TURF: DISCUSSION Mr. Plummer: Mr. Mayor may I bring something to your attention? I don't think it will have a bearing but I want you to think about it between now and Thursday. It has been brought to my attention, the owner of the Miami Dolphins has this day allocat- ed the sum of $50,000, and has been given to the Broward County Commission for the pur- poses of a feasibility study of building a new stadium in Ft. Lauderdale. Mayor Ferre: Lots of luck. Mr. Plummer: I am bringing this to your attention Mr. Mayor think it should have a bearing on the decision of this commission erence to the turf, but I don't want you to say I didn't tell you to my attention that this is correct. A number of radio stations it. I will also tell you, the committee you gave are charimenshi going to recommend to the city commission the prescription unanimous decision and I will forward to each one of your together with a recommendation of the committee. Mr. Plummer: It is grass. because I don't on Thursday in ref- . It has been breeght have come to me at:c Rev. Gibson: Is that the same as the thing down Mr. Plummer: No, that is artificat turf. This is natur Mayor Ferre: I have a recommendation for h t k•• yra along the sideline. Mr. Flamer: That is in •h:. proposal. May< • rrt•: With all the players lumping t,,l, an•i ic+wn, the s: it. Ilnes, - • -- M:. i rotten We have other recommendations; Mr. Mayor. The people from Proscription tt +r.;•.• s Turf have agreed to stay over to Thursday, so if the commission has other - -wog they will be available. Mayor E'e•rrc: If you read the brochure that they sent, you will see that it has J Jrain.rle sy:item where it goes down 18 to 20 inches, then as the water seeps down throuuh the roots, there is an area where the water is drained and pumped out. If you have r strong rainfall you dry the field out very quickly. 16 Jw3olnc 1 �- rr • P1 tlamsoat '' "o .ore rr • Mr. P l umtoer; Maurice we will give you all of these reasons of why we ars recommending it. To answer Mrs. Cordon's particular question, Rose the top two inches of the surface is in fact a prescription For this environment which they will develop through fertilisers, through special prescription type of environment for the growing of the grass. Mayor Ferret It is a gimmick. It is a way to sell the product. It is a good way. Mr. Plummer: You will find out Thursday. I wanted to bring all this to your attention. Mr. Andrews: We were able to successfully communicate with all three firms that will be here on Thursday to take presentations. t have set that for 5 o'clock to give them ample time to be here, so they can make airline reservations. They will be here to present their credentials to the commission and hopefully you will make • decision on that. Mayor Ferret t have a question on the Orange Bowl. Now that Joe Robbie has made this move, when does our contract come due? Mr. Plummer: December 31st of last year. With Mr. Robbie? Mayor Ferret Yes. He does not have a contract? Mr. Plummer: At the present time he is not a major use f the Orange Bowl. Mr. Andrews: This is the year the c. at+!!. 1976. tact with the City ,AL..� t. the other hand, 1 guess he figures re waiting for him. r don't let me say it. because that is part of negotiations. y given you the authorisation to enter into negotiation with act. For the record I want it to be known, that they started a fully to !;,et a long -term lease so that the improvements of 18 million - - could be made to the Orange Bowl and s,.»1sn gint. have deprived the people who sit in the Orange Bawl the ripj pf *IW amenities which are being proposed. by not coming to a contract. —• " Mayor Ferre: Amen. I want to tell you something else. I don't know how any of you feel about it. but I want to tell you something. I love the Dolphins. and I would hate to see them go. if the go over to Louth [Inward county. but if that is the way Mr. Robbie wants to go. then that is fine with me. We will miss him. but I ma not going to vote for any one year contract. Mr. Plummer: I am doing to find out tosmorrov width body the $50.000. was allocated to because I have about 40 pounds of research which I did on the super -dome in New Orleans. I think the people who are considering the use of this SO thousand dollars should know about that chars financial disaster. Mayor Ferret While you are at it. why don't you send them the recent major story in the New York times about a week ago about what happened in Montreal. Mr. Plummer: Montreal started out as a 100 million dollar stadium. is now up to S00 million dollar stadium, and still not finished. It won't be ready for the Olympics. Mayor Ferret I wet to tell you that every single stadium that has been built in the last two or three years have all bad major . Is tiers *Pythias else to come before the commission. If not 1 will see you tomorrow. There betas no further busieese to come before the Commission after a umasimoue vote, the meeting woe adjourned. ATTEST: M.O. SOUTRIMMAITT CI.UK MAURICE A FEW BALM 0. OIIG I E, ASSISTANT CITY CLERK RK NATO R JAN 2 O 1976