Loading...
HomeMy WebLinkAbout24771AGREEMENT INFORMATION AGREEMENT NUMBER 24771 NAME/TYPE OF AGREEMENT COWDEN ASSOCIATES, INC. DESCRIPTION EXPERT CONSULTANT AGREEMENT/ACTUARIAL SERVICES FOR THE CITY OF MIAMI ELECTED OFFICERS' RETIREMENT TRUST/MATTER ID: 23-1120 EFFECTIVE DATE January 22, 2024 ATTESTED BY TODD B. HANNON ATTESTED DATE 1/22/2024 DATE RECEIVED FROM ISSUING DEPT. 1/23/2024 NOTE DOCUSIGN AGREEMENT BY EMAIL CITY OF MIAMI DOCUMENT ROUTING FORM ORIGINATING DEPARTMENT: DEPT. CONTACT PERSON: Aimee Gandarilla EXT. 1906 NAME OF OTHER CONTRACTUAL PARTY/ENTITY: COWDEN ASSOCIATES, INC. Department of Procurement IS THIS AGREEMENT A RESULT OF A COMPETITIVE PROCUREMENT PROCESS? I TOTAL CONTRACT AMOUNT: $ FUNDING INVOLVED? r TYPE OF AGREEMENT: ❑ MANAGEMENT AGREEMENT ❑ PROFESSIONAL SERVICES AGREEMENT ❑ GRANT AGREEMENT ❑ EXPERT CONSULTANT AGREEMENT ❑ LICENSE AGREEMENT OTHER: (PLEASE SPECIFY) YES NO ES ❑ NO ❑ PUBLIC WORKS AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ INTER -LOCAL AGREEMENT ❑ LEASE AGREEMENT ❑ PURCHASE OR SALE AGREEMENT PURPOSE OF ITEM (BRIEF SUMMARY): EXPERT CONSULTANT AGREEMENT COWDEN ASSOCIATES, INC. COMMISSION APPROVAL DATE: FILE ID: ENACTMENT NO.: IF THIS DOES NOT REQUIRE COMMISSION APPROVAL, PLEASE EXPLAIN: ROUTING INFORMATION Date PLEASE PRINT AND SIGN DIRECTOR OF PROCUREMENT/CHIEF PROCUREMENT OFFICER December 4, 2023 Annie Perez, CPPO 1 QQ4�--EST—r S&�,2�55IGNATUR: -4— ? , RISK MANAGEMENT December 4, 2023 Ann -Marie Sharpe 1 08:35:29EST ,—DoyuSignetl by SIGNATURE: 0,,,, CITY ATTORNEY Matter 23-1120 January 13, 2024Vi$toA3. al ILFzEST SIGNATURE: U-`—°- ASSISTANT CITY MANAGER, CHIEF FINANCIAL OFFICER January 19, 2024 Larry Spring, CPA I 16:13:27p Ica SIGNATURE: SPV14 ASSISTANT CITY MANAGER, CHIEF OF OPERATIONS Natasha Colebrook -Williams SIGNATURE: DEPUTY CITY MANAGER Nzeribe Ihekwaba, Ph.D., PE SIGNATURE: CITY MANAGER January 22, 2024 Ar Ihur 15:31:24 EST ignetlby SIGNATURE: g,,,i ua^ Novi4o CITY CLERK January 22, 2024 Todd Hannon 119.12: EST SIGNATURE: %— , PLEASE ATTACH THIS ROUTING FORM TO ALL DOCUMENTS THAT REQUIRE EXECUTION BY THE CITY MANAGER IAFI I{SPAT 1 I City of Miami Office of the City Attorney Legal Services Request To: Office of the City Attorney From: Yadissa Calderon Contact Person Assistant Director Title 11/30/2023 Date: Procurement Requesting Client (305) 416-1907 Telephone Legal Service Requested: Matter 23-1120 EXPERT CONSULTANT AGREEMENT COWDEN ASSOCIATES, INC. Complete form and forward to the Office of the City Attorney or e-mail to Legal Services. Do not assume that the Office of the City Attorney knows the background of the question and/or issue, such as opinions on the same or similar issues, the existence of relevant memos, correspondence, etc. Please attach to this form and/or e-mail all pertinent information relating to the subject. Once your request has been assigned, an e-mail will be sent to you with the Assigned Attorney's name and the issued matter identification number. All attorneys in the Office of the City Attorney shall fully comply with the Rules Regulating the Florida Bar. For Legal Services requesting an opinion from the Office of the City Attorney: nlssue opinion in writing. Publish opinion after issuance. Authorized by: Annie Perez Date response requested by: BELOW PORTION TO BE COMPLETED BY THE OFFICE OF THE CITY ATTORNEY Assigned Attorney: Date: File No. Approved by: Ultimate Client: Comments: D / R Date: Copy returned to Requesting Client Type: Matrix: Category: Copy to Ultimate Client rev. 04/14/2017 EXPERT CONSULTANT AGREEMENT BETWEEN THE CITY OF MIAMI, FLORIDA AND COWDEN ASSOCIATES, INC. THIS EXPERT CONSULTANT AGREEMENT ("Agreement") is made and entered into this of January , 2024, effective upon signature ("Effective Date"), by and between the City of Miami, Florida, a municipal corporation of the State of Florida ("City"), whose address is 444 S.W. 2nd Avenue, Miami, Florida 33130, and Cowden Associates, Inc., a Pennsylvania corporation authorized to conduct business in Florida ("Expert Consultant" or "Cowden"), whose address is 100 Ottawa Avenue SW, Grand Rapids, Michigan 49503. WITNESSETH: WHEREAS, the City, from time to time, retains firms or individuals acting as independent contractors on a contractual basis for a specific term to perform certain specialized and defined tasks for the City and which tasks, by their nature, require independent and autonomous judgment; and WHEREAS, the City must retain the professional services of the Expert Consultant to provide the City's Department of Finance ("Finance") with the services defined in Exhibit "A" Scope of Services, attached and incorporated ("Services"); and WHEREAS, the City, through the City Manager's Office, has deemed the Expert Consultant qualified in accordance with Sections 18-72,18-73, and 18-116 of the Code of the City of Miami, Florida, as amended ("City Code"), and the Expert Consultant agrees to perform the Services as defined and described herein; NOW, THEREFORE, pursuant to Sections 18-72, 18-73, and 18-116 of the City Code, in consideration of the mutual obligations expressed herein and for other good and valuable consideration, the receipt and sufficiency of which are acknowledged by the parties, the City and the Expert Consultant agree as follows: Section 1. Recitals and Incorporations. The foregoing recitals are true and correct and are hereby incorporated into and made a part of this Agreement. Section 2. Scope of Services. Pursuant to the City Code, the City Manager may retain an expert consultant and assign the same to a City Department. The Expert Consultant identified above will be assigned to assist Finance, or its designee, and shall perform the Services outlined in Exhibit "A", attached and incorporated. The Expert Consultant represents to the City that the Expert Consultant is now, upon execution of this Agreement, and shall, at all times, during the term of this Agreement remain, fully qualified, competent, and capable of performing the Services under this Agreement. Section 3. Remuneration, Audit and Inspection. The Expert Consultant shall receive compensation for the services as specified in Exhibit "A". Even if there Page 1 of 13 is, at the discretion of the City, an Amendment to increase the renumeration, in no event shall the total of remuneration for all Services exceed One Hundred Twenty -Five Thousand Dollars ($125,000.00) per year. The City, in its best interest, reserves the right to request additional related services to be provided by the Expert Consultant. Any additional services in excess of those described in Exhibit "A" shall be negotiated and pre -approved in writing by the City Manager or designee prior to the services being rendered. A. The Expert Consultant shall not be entitled to any employment emoluments and, as such, the Expert Consultant shall be required to complete Internal Revenue Services ("IRS") Form W-9 prior to execution of this Agreement. Further, the Expert Consultant expressly acknowledges that the Expert Consultant shall not acquire status, benefits, or rights as a City employee, temporary or permanent, classified or unclassified, by virtue of this Agreement. The Expert Consultant shall provide the City Manager with the completed IRS Form W-9 at the time of execution of the Agreement. B. Unless otherwise specifically provided in Exhibit "A", pursuant to the Florida Prompt Payment Act, payment will be made within forty-five (45) days after receipt of the Expert Consultant's invoice, which shall be accompanied by sufficient supporting documentation and contain sufficient detail to allow a proper audit of expenditures should the City require one to be performed. C. The City may, at all reasonable times, upon written notice, and for a period of up to three (3) years following the date of final payment by the City to the Expert Consultant under the Agreement, audit, cause to be audited, inspect, or cause to be inspected those books and records of the Expert Consultant which are related to the Expert Consultant's performance under the Agreement. The Expert Consultant agrees to maintain such books and records at a location for a period of three (3) years after final payment is made under the Agreement. Section 4. Term. The Agreement shall become effective as of the Effective Date as defined on its first page and shall be for the duration of one (1) year with two (2) one (1) year options to renew this existing Agreement at the City's sole discretion. The City, acting by and through the City Manager, shall have the option to extend or terminate the Agreement for convenience. Section 5. Termination. This Agreement may be terminated at any time by either party, with or without cause. In the event of termination of this Agreement for any reason with or without cause, the Expert Consultant shall not have recourse to any City Grievance or Disciplinary Procedure. In the event of termination, the Expert Consultant will be compensated for actual Services rendered up to and including the date of termination. Section 6. Relationship Between Parties. A. The Expert Consultant, under the terms and conditions of this Agreement, is an independent contractor and not a City employee. As the Expert Consultant is an independent contractor, the Expert Consultant shall not be entitled to any employment emoluments. Access and use of City property shall Page 2 of 13 be at the sole discretion of the City Manager. The Expert Consultant acknowledges that such access to and use of City property does not alter the Expert Consultant's status as an independent contractor. B. Other than as legally required by the Expert Consultant in rendering a professional opinion, all other documents, information, materials, reports, and work product developed by the Expert Consultant in performing the Services pursuant to this Agreement are, and shall remain, the property of the City. The Expert Consultant understands and agrees that any information, documents, reports, materials, work product, or any other materials whatsoever which are given by the City to the Expert Consultant, or which are otherwise obtained or prepared by the Expert Consultant pursuant to or under the terms of this Agreement, are and shall at all times remain the property of the City. The Expert Consultant agrees not to use any such information, document, report, work product, or material for any other purpose whatsoever without the prior written consent of the City, which may be withheld or conditioned by the City in the City's sole discretion. C. The Expert Consultant shall work with the City to develop and undertake the schedule necessary to provide the Services as needed by the City. The Expert Consultant acknowledges that working with the City to provide necessary scheduling for the Services does not alter his status as an independent contractor and the Expert Consultant acknowledges and understands that compensation payment for time are based upon the standards required by the IRS for payments to an independent contractor. Section 7. Indemnification. The Expert Consultant shall indemnify, save and hold harmless, and defend (at its own cost and expense), the City, its officers, agents, directors, employees, agencies, and instrumentalities (individually and collectively the "Indemnitees") from all liabilities, damages, losses, judgements, and costs, including, but not limited to, reasonable attorneys' fees, to the extent caused by the negligence, recklessness, negligent act or omission, or intentional wrongful misconduct of the Expert Consultant and persons employed or utilized by the Expert Consultant in the performance of this Agreement. In the event that any action or proceeding is brought against the Indemnitees by reason of any such claim or demand, the Expert Consultant shall, upon written notice from the City, resist and defend such action or proceeding by counsel satisfactory to the City. The Expert Consultant expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the Expert Consultant shall in no way limit the responsibility to indemnify, save and hold harmless, and defend (at its own cost and expense), the Indemnitees as herein provided. The indemnification provided above shall obligate the Expert Consultant to defend, at its own cost and expense, to and through trial, administrative, appellate, supplemental or bankruptcy proceeding, or to provide for such defense, at the City's option, any and all claims of liability and all suits and actions of every name and description which may be brought against the Indemnitees, whether performed by the Expert Consultant or persons employed or utilized by the Expert Consultant. These duties described in this Section shall survive the cancellation or expiration of the Agreement. This Section shall be interpreted under the laws of the State of Florida, including without limitation and interpretation, Sections 725.06 and/or 725.08, Florida Statutes, as applicable and as amended. The Expert Consultant shall require all sub -consultant agreements to include a provision that each sub - consultant shall indemnify the Indemnitees with substantially the same language as this Section. The Expert Consultant agrees and recognizes that the Indemnitees shall not be held liable or responsible for any claims which may result from any actions or omissions of the Expert Consultant in which the Page 3 of 13 Indemnitees participated either through review or concurrence of the Expert Consultant's actions. In reviewing, approving, or rejecting any submissions by the Expert Consultant or other acts of the Expert Consultant, the Indemnitees, in no way, assume or share any responsibility or liability of the Expert Consultant or sub -consultant under this Agreement. Ten Dollars ($10.00) of the payments made by the City constitute separate, distinct, and independent consideration for the granting of this Indemnification, the receipt and sufficiency of which is voluntarily and knowingly acknowledged by the Expert Consultant. Section 8. Insurance. The Expert Consultant fully understands and hereby agrees that it shall be the responsibility of the Expert Consultant to secure its own insurance coverage, as applicable insurance will not be paid by the City on behalf of the Expert Consultant while performing the Services. The Expert Consultant shall maintain insurance coverage and provide evidence of such insurance coverage in such amounts as may be required by the City's Risk Management Department in Composite Exhibit "B", including the Insurance Requirements and the W-9, all attached and incorporated. Section 9. Nondiscrimination. The Expert Consultant represents and warrants to the City that the Expert Consultant does not and will not engage in discriminatory practices and that there shall be no discrimination in connection with the Expert Consultant's performance under this Agreement on account of race, age, religion, color, gender, gender identity, sexual orientation, national origin, marital status, physical or mental disability, political affiliation, or any other factor. The Expert Consultant further covenants that no otherwise qualified individual shall, solely by reason of their race, age, religion, color, gender, gender identity, sexual orientation, national origin, marital status, physical or mental disability, political affiliation, or any other factor be excluded from participation in, be denied services, or be subject to discrimination under any provision of this Agreement. Section 10. Non -Assignment, Successors, and Assigns. The Expert Consultant's Services are unique in nature and are not assignable. Section 11. Ownership of Documents. The Expert Consultant understands and agrees that any information, document, report, plan, budget, or any other material whatsoever which is given by the City or on behalf of the City to the Expert Consultant pursuant to or under the terms of this Agreement is, and shall at all times remain, the property of the City. The Expert Consultant agrees not to use any such information, document, report, plan, budget, or any other materials without the prior written consent of the City, which consent may be withheld or conditioned by the City as the owner thereof. Section 12. Public Records. A. The Expert Consultant understands that the public shall have access, at all reasonable times, to all documents and information pertaining to City Agreements, subject to the provisions of Chapter 119, Florida Statutes, and agrees to allow access by the City and the public to all documents subject to disclosure under all applicable laws. The Expert Consultant's failure or refusal to comply with the provisions of this Section shall result in the immediate cancellation of this Agreement by the City and any potential penalties authorized by Chapter 119, Florida Statutes. B. The Expert Consultant shall additionally comply with Section 119.0701, Florida Statutes, including without limitation: (1) keeping and maintaining public records that ordinarily and necessarily would be Page 4 of 13 required of the City to perform this Service; (2) upon request from the City's custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law; (3) ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the Agreement's term and following completion of the same, if the Expert Consultant does not transfer the records to the City; and (4) upon completion of the Agreement, transfer, at no cost to the City, all public records in possession of the Expert Consultant or keep and maintain public records required by the City to perform the Services. If the Expert Consultant transfers all public records to the City upon completion of the Agreement, the Expert Consultant shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Expert Consultant keeps and maintains the public records upon completion of the Agreement, the Expert Consultant shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City's custodian of public records, in a format that is compatible with the information technology systems of the City. Notwithstanding the foregoing, the Expert Consultant shall be permitted to retain any public records that make up part of its work product solely as required for archival purposes, as required by law, or to evidence compliance with the terms of the Agreement. C. Should the Expert Consultant determine to dispute any public access provision required by Florida Statutes, the Expert Consultant shall do so in accordance with the provisions of Chapter 119, Florida Statutes, at its own expense and at no cost to the City. IF THE EXPERT CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE EXPERT CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, THE EXPERT CONSULTANT MUST CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT (305) 416- 1800, VIA ELECTRONIC MAIL AT 3 D. OR VIA REGULAR MAIL AT CITY OF MIAMI, OFFICE OF THE CITY ATTORNEY, 444 S.W. 2ND AVENUE, 9TH FLOOR, MIAMI, FLORIDA 33130. THE EXPERT CONSULTANT MAY ALSO CONTACT THE RECORDS CUSTODIAN AT THE CITY DEPARTMENT WHO IS ADMINISTERING THIS AGREEMENT. Section 13. Award of Agreement. The Expert Consultant represents and warrants to the City that the Expert Consultant has not employed or retained any person or firm employed by the City to solicit or secure this Agreement and that it has not offered to pay, paid, or agreed to pay any person any fee, commission, percentage, brokerage fee, finder's fee, or gift of any kind contingent upon or in connection with the award of this Agreement. Section 14. Compliance with Federal, State, and Local Laws. The Expert Consultant understands that agreements between private entities and local governments are subject to certain laws and regulations, including laws pertaining to open public meetings, public records, conflicts of interest, procurement procedures, record keeping, etc. The Expert Consultant agrees to comply with and to observe all applicable laws, codes, and ordinances, as they may be amended from time to time. Section 15. Notices. All notices or other communications required under this Agreement shall be in writing and shall be given by hand -delivery or by registered, certified U.S. Mail, return receipt requested, addressed to the other party at the address indicated herein or to such other address as a party may Page 5 of 13 designate by notice given, as herein provided. Notice shall be deemed given on the day on which personally delivered; or if by U.S. Mail, on the fifth (5th) day after being posted or the date of actual receipt, whichever is earlier. To Expert Consultant: Cowden Associates, Inc. c/o Chief Legal Officer 100 Ottawa Avenue SW Grand Rapids, MI 49503 lawdepartment@acrisure.com Robert W. Hazy Senior Consultant and Actuary Cowden Associates, Inc. 444 Liberty Avenue, Suite 605 Pittsburgh, PA 15222 bobh@cowdenassociates.com To the City: City Manager's Office ATTN: Arthur Noriega V, City Manager City of Miami 444 S.W. 2nd Avenue, 10th Floor Miami, Florida 33130 Department of Finance ATTN: Erica Paschal -Darling, Finance Director City of Miami 444 S.W. 2nd Avenue, 6th Floor Miami, Florida 33130 Procurement Department ATTN: Annie Perez, CPPO, Director City of Miami 444 S.W. 2nd Avenue, 6th Floor Miami, Florida 33130 Office of the City Attorney ATTN: Victoria Mendez, City Attorney City of Miami 444 S.W. 2nd Avenue, Suite 945 Miami, Florida 33130 Section 16. Contingency Clause. Funding for this Agreement is contingent upon the availability of funds and continued authorization of City activities and the Agreement is subject to (a) an amendment due to lack of funds, reduction of funds, and/or changes in regulations or the Code, upon written notice, or (b) termination pursuant to Section 5 hereof. Section 17. Miscellaneous. A. The Agreement shall be construed and enforced according to the laws of the State of Florida. The parties hereto agree that venue for all federal, state, and local matters, if any, arising under the Agreement shall be in the applicable respective federal, state, and/or local courts located in Miami -Dade County, Florida. Each party waives any defense, whether asserted by motion or pleading, that the aforementioned courts are an improper or inconvenient venue. Moreover, the parties consent to the personal jurisdiction of the aforementioned courts and irrevocably waive any objections to said jurisdiction. The parties irrevocably waive any rights to a jury trial. Each party shall pay its own costs and attorneys' fees. Page 6 of 13 B. Should any provision, paragraph, sentence, word, or phrase contained in the Agreement be determined by a court of competent jurisdiction to be invalid, illegal, or otherwise unenforceable under the laws of the State of Florida or the City, such provision, paragraph, sentence, word, or phrase shall be deemed modified to the extent necessary in order to conform with such laws, or, if not modifiable, then the same shall be deemed severable, and in either event, the remaining terms and provisions of the Agreement shall remain unmodified and in full force and effect. C. No waiver or breach of any provision of the Agreement shall constitute a waiver of any other breach or of any subsequent breach of the same or any other provision hereof and no waiver shall be effective unless made in writing. D. The Agreement constitutes the sole and entire agreement between the parties hereto relating to the subject matter hereof and correctly sets forth the rights, duties, and obligations of each to the other as of its date. Any prior agreements, promises, negotiations, or representations not expressly set forth in the Agreement, including the Exhibits hereto, are of no force and effect. No modification to, supplement of, deletion from, amendment, or addition to the Agreement shall be valid unless in writing and executed by the properly authorized representatives of the parties hereto. Section 18. Survival. The parties acknowledge that the obligations in this Agreement shall survive the term, termination, and cancellation hereof. Accordingly, the respective obligations of the Expert Consultant and the City under this Agreement shall survive termination, cancellation, or expiration hereof. Section 19. Counterparts; Electronic Signatures. This Agreement may be executed in counterparts, each of which shall be an original as against either party whose signature appears thereon, but all of which taken together shall constitute but one and the same instrument. An executed facsimile or electronic scanned copy of this Agreement shall have the same force and effect as an original. The parties shall be entitled to sign and transmit an electronic signature on this Agreement (whether by facsimile, PDF, or other email transmission), which signature shall be binding on the party whose name is contained therein. Any party providing an electronic signature agrees to promptly execute and deliver to the other parties an original signed Agreement upon request. Section 20. E-Verify Employment Verification. By entering into this Agreement, the Expert Consultant and its subconsultants who perform services under this Agreement are jointly and severally obligated to comply with the provisions of Section 448.095, Florida Statutes, as amended, titled "Employment Eligibility." The Expert Consultant affirms that (a) it has registered and uses the U.S. Department of Homeland Security's E-Verify system to verify the work authorization status of all new employees of the Expert Consultant; (b) it has required all subconsultants to this Agreement to register and use the E-Verify system to verify the work authorization status of all new employees of the subconsultant; (c) it has an affidavit from all subconsultants to this Agreement attesting that the subconsultant does not employ, contract with, or subcontract with, unauthorized aliens; and (d) it shall maintain copies of any such affidavits for the duration of the Agreement. Registration information is available at: http://www.uscis.gov/e-verify. If City has a good faith belief that Expert Consultant has knowingly violated Section 448.09(1), Florida Statutes, then City shall terminate this Agreement in accordance with Section 448.095(5)(c), Florida Statutes. In the event of such termination, the Expert Consultant agrees and acknowledges that it may not be awarded a public contract for at least one (1) year from the date of such termination and that Expert Consultant shall be liable for any additional costs incurred by the City because of such termination. In addition, if City has a good faith belief Page 7 of 13 that a subconsultant has knowingly violated any provisions of Sections 448.09(1) or 448.095, Florida Statutes, but Expert Consultant has otherwise complied with its requirements under those statutes, then Expert Consultant agrees that it shall terminate its contract with the subconsultant upon receipt of notice from the City of such violation by subconsultant in accordance with Section 448.095(5)(c), Florida Statutes. Any challenge to termination under this provision must be filed in the Circuit or County Court by the City, Expert Consultant, or subconsultant no later than twenty (20) calendar days after the date of Agreement termination. Page 8 of 13 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year first above written. ATTEST: "Expert Consultant" or "Cowden" COWDEN ASSOCIATES, INC., a Pennsylvania foreign profit corporation authorized to conduct business in Florida By: By: kcuti\ beeir Name: Danielle Nickelson Title: Paralegal ATTEST: By: �oocu5lgnetl by'. C Todd Hannon Name: Ryan G. Foley Title: Executive Vice President "City" CITY OF MIAMI, DocuSignec?L JPrida municipal corporation By: roocuS:gnetl by: Qviqw Noritija. �850C{ fiC3,13U42A... Arthur Noriega V City Clerk City Manager APPROVED AS TO FORM AND APPROVED AS TO INSURANCE CORRECTNESS: DocuSignetl by: REQUIREMENTS: cos Pv By: 2' By: Victoria Mendez (Matter 23-1120) City Attorney yoocuSigoetl by: Frew& aw,vy -27395C6318214E7 Ann -Marie Sharpe Risk Management Director Page 9 of 13 Exhibit "A" SCOPE OF SERVICES The City of Miami Elected Officers' Retirement Trust (the "Plan" or "EORT") requires certain actuarial services to be performed on an annual basis. The Expert Consultant will use reasonable efforts to provide the following actuarial services (the "Services") to the City of Miami (the "City") for 2023, 2024, and 2025. Annual Services: • Prepare an actuarial valuation of the EORT as of each January 1, in accordance with Florida Statutes Chapter 112 and related legislation; • Determine the City contribution for each plan year beginning January 1, in accordance with the City's current funding policy; • Prepare accounting disclosure information for the EORT in accordance with GASB Statement 68, for the City's September 30 Comprehensive Annual Financial Report each year; • Submit information in connection with actuarial valuation to the Florida Division of Retirement, on the City's behalf, including: - Actuarial report information in accordance with Florida Statutes Section 112.63, - Additional actuarial disclosures in accordance with Florida Statutes Section 112.664, as further described in Chapter 60T-1.0035 of the Florida Administrative Code; • Prepare an updated projection of expected benefit payments each year, for the City's use in monitoring the Plan's investment allocation against long-term cash needs; • Prepare benefit calculations for individual participants as requested, including calculation of maximum benefits payable in accordance with Internal Revenue Code Section 415, as necessary; and • Respond to questions from auditors or Florida Division of Retirement officials as needed. Special Services Special services are as -needed projects not described among the Annual Services above. This can include, but is not limited to, analysis related to any changes in plan provisions from those described in the most recent (January 1, 2022) Actuarial Report. Fees Our fee for the Annual Services above will be a fixed amount each year, as follows: • $25,000.00 for 2023 plan year services, • $26,000.00 for 2024 plan year services, and • $27,000.00 for 2025 plan year services. Our fee for special project work, if any, will be based on Cowden standard hourly rates of $150.00 to $400.00 per hour, plus reasonable out of pocket expenses. If special services outside the scope of the annual actuarial valuation are needed, Cowden will first reach agreement with the City on the project scope and estimated fees before proceeding with the work. Travel and out-of-pocket expenses are not anticipated to be required for the annual or special project work, unless directed by the City. Cowden will invoice monthly for all services and on a time -incurred basis, but total fees for any given project will reflect quoted amounts. Page 10 of 13 Timeframe This Agreement will cover services from the date of acceptance until June 30, 2026, or if earlier, the effective date for a successor agreement covering 2026 and later services. Expert Consultant intends to complete the actuarial valuation report and contribution determination by September 30 of each year. This completion date is contingent on the City providing certain items by the following dates: • For 2023 only, fully executed Expert Consultant Agreement by July 1, 2023, • Participant and asset information by July 31 of each year, and • Responses to data questions, if any, by August 31 of each year. GASB 68 information will be prepared after completion of the actuarial valuation report. The GASB 68 information will be completed no later than December 31 of each year, contingent on the City providing the items listed in the prior paragraph by the dates shown. Florida Statutes Section 112.63 and 112.664 disclosures are required to be submitted to the State by the actuary within sixty (60) days of the City's receipt of the certified actuarial report. The actuarial report itself is also required to be submitted to the State within sixty (60) days of the City's receipt. Expert Consultant will submit both items on the City's behalf, within the required timeframe. Cowden Personnel Robert Hazy, EA, FCA, MAAA will continue to serve as the lead actuary for this assignment, with support from other actuaries and analysts in Cowden's Retirement Practice. Page 11 of 13 Exhibit "B" INSURANCE REQUIREMENTS AND COMPLETED IRS FORM W-9 FROM COWDEN ASSOCIATES, INC. TO THE CITY OF MIAMI I. Commercial General Liability A. Limits of Liability Bodily Injury and Property Damage Liability Each Occurrence General Aggregate Limit Personal and Adv. Injury Products/Completed Operations B. Endorsements Required City of Miami listed as additional insured Contingent & Contractual Liability Premises and Operations Liability Primary Insurance Clause Endorsement II. Business Automobile Liability $1,000,000 $2,000,000 $1,000,000 $1,000,000 A. Limits of Liability Bodily Injury and Property Damage Liability Combined Single Limit Owned/Scheduled Autos Including Hired, Borrowed or Non -Owned Autos Any One Accident $1,000,000 B. Endorsements Required City of Miami listed as an additional insured III. Worker's Compensation Limits of Liability Statutory -State of Florida Waiver of Subrogation Employer's Liability A. Limits of Liability $100,000 for bodily injury caused by an accident, each accident $100,000 for bodily injury caused by disease, each employee $500,000 for bodily injury caused by disease, policy limit Page 12 of 13 VI. Professional Liability/Errors & Omissions Coverage Combined Single Limit Each Claim General Aggregate Limit Retro Date Included V. Umbrella Liability Each Occurrence Policy Aggregate $1,000,000 $1,000,000 $1,000,000 $1,000,000 City listed as additional insured. Coverage is excess over all corresponding Liability policies contained herein. Cowden Associates, Inc. agrees to maintain Professional Liability/Errors & Omissions Coverage for a minimum of one (1) year after termination of the Agreement period. The above policies shall provide the City with written notice of cancellation or material change from the insurer in accordance with policy provisions. Companies authorized to do business in the State of Florida, with the following qualifications, shall issue all insurance policies required above: The company must be rated no less than "A-" as to management, and no less than "Class V" as to Financial Strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent. All policies and/or certificates of insurance are subject to review and verification by Risk Management prior to insurance approval. Page 13 of 13 INCUMBENCY CERTIFICATE The undersigned, being the Secretary of Cowden Associates, Inc, a Pennsylvania corporation (the "Company"), hereby certifies, on behalf of the Company and without personal liability, that the individual listed below holds the offices indicated opposite his respective name. Title Officer Executive Vice President, Chief Legal Officer & Secretary Ryan G. Foley Dated as of November 16, 2023. Ryad G. Foley, Secret 12476.Staff Services Assistant, P/T.9235.Part Time291001 UNANIMOUS WRITTEN CONSENT OF THE BOARD OF DIRECTORS OF COWDEN ASSOCIATES, INC. December 1, 2023 The undersigned, being all of the members of the Board of Directors of Cowden Associates, Inc., a Pennsylvania corporation (the "Corporation"), acting by written consent without a meeting pursuant to Section 1727 of the Pennsylvania Business Corporation Law of 1988, hereby approve and consent to the adoption of the following resolution in lieu of holding a meeting, providing notice, or taking a vote: WHEREAS, the Corporation wishes to enter into that certain Expert Consultant Agreement with the City of Miami, Florida (the "Agreement"); and WHEREAS, the Board of Directors of the Corporation deems it to be in the best interests of the Corporation to enter into the Agreement. NOW THEREFORE, it is hereby: RESOLVED, that the Corporation be, and is hereby authorized to enter into the Agreement, and that the form, term and provisions of the Agreement, including all exhibits and schedules attached thereto, be, and hereby are, approved; RESOLVED, that Ryan G. Foley, as Executive Vice President of the Corporation (the "Authorized Officer") be, and hereby is, authorized, empowered, and directed to execute and deliver the Agreement, including all exhibits and schedules attached thereto, in the name of and on behalf of the Corporation with such additions, deletions, or changes therein (including, without limitation, any additions, deletions, or changes to any schedules or exhibits thereto) as the Authorized Officer executing the same shall approve (the execution and delivery thereof by such Authorized Officer to be conclusive evidence of his approval of any such additions, deletions, or changes); RESOLVED, that the Authorized Officer be, and hereby is, authorized and directed to take all such further actions and to execute and deliver, in the name and on behalf of the Corporation, any and all such further documents and instruments, and to pay all such expenses, as he may deem necessary, desirable, advisable, or appropriate to effectuate or carry out the purposes of any and all of the foregoing resolutions and the transaction contemplated thereby; and that the taking of each such action, the execution and delivery of each such document or instrument, and the payment of each such expense shall be conclusive evidence of its necessity or advisability; and RESOLVED, that all actions taken by the Authorized Officer prior to the date of the foregoing resolutions that are within the authority conferred thereby are hereby ratified, confirmed, approved, and adopted as actions of the Corporation. This unanimous written consent may be executed in multiple counterparts, each of which shall be considered an original, and all of which together shall be deemed one instrument. [Signature Page Follows] 2 The undersigned direct that an executed copy of this unanimous written consent, including multiple counterparts, be filed with the minutes of the proceedings of the Board of Directors. 22165347 Grego Williams Ryan G. Foley Sozon C. Vatikiotis [Signature Page to Board Consent Resolutions re Expert Consultant Agreement] The undersigned direct that an executed copy of this unanimous written consent, including multiple counterparts, be filed with the minutes of the proceedings of the Board of Directors. 22165347 Gregory L. Williams Ryan G. Foley n C. Vatikiotis [Signature Page to Board Consent Resolutions re Expert Consultant Agreement] 2023 FOREIGN PROFIT CORPORATION ANNUAL REPORT DOCUMENT# F18000003764 Entity Name: COWDEN ASSOCIATES, INC. Current Principal Place of Business: 100 OTTAWA AVE, SW GRAND RAPIDS , MI 49503 Current Mailing Address: 100 OTTAWA AVE, SW GRAND RAPIDS , MI 49503 US FEI Number: NOT APPLICABLE Name and Address of Current Registered Agent: CORPORATION SERVICE COMPANY 1201 HAYS STREET TALLAHASSEE, FL 32301-2525 US FILED Apr 11, 2023 Secretary of State 5125466165CC Certificate of Status Desired: No The above named entity submits this statement for the purpose of changing its registered office or registered agent, or both, in the State of Florida. SIGNATURE: Electronic Signature of Registered Agent Officer/Director Detail : Title Name Address City -State -Zip: Title Name Address City -State -Zip: Title Name Address City -State -Zip: PRESIDENT DINKIN, ELLIOT N 100 OTTAWA AVE, SW GRAND RAPIDS MI 49503 VP BORRA, DAVID A 100 OTTAWA AVE, SW GRAND RAPIDS MI 49503 VICE PRESIDENT OF LICENSING KOLENDA, COURTNEY LYNNE 100 OTTAWA AVE, SW GRAND RAPIDS MI 49503 Title Name Address City -State -Zip: Title Name Address City -State -Zip: Title Name Address City -State -Zip: VP CRNJARICH, ROBERT 100 OTTAWA AVE, SW GRAND RAPIDS MI 49503 DIRECTOR WILLIAMS, GREGORY L 100 OTTAWA AVE, SW GRAND RAPIDS MI 49503 EVP, DIRECTOR, COO VATIKIOTIS, SOZON C 100 OTTAWA AVE, SW GRAND RAPIDS MI 49503 Date I hereby certify that the information indicated on this report or supplemental report is true and accurate and that my electronic signature shall have the same legal effect as if made under oath; that I am an officer or director of the corporation or the receiver or trustee empowered to execute this report as required by Chapter 607, Florida Statutes; and that my name appears above, or on an attachment with all other like empowered. SIGNATURE: COURTNEY L. KOLENDA VICE PRESIDENT OF LICENSING 04/11/2023 Electronic Signature of Signing Officer/Director Detail Date ACCORD CERTIFICATE OF LIABILITY INSURANCE 4km..../- DATE (MM/DD/YYW) 10/23/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Acrisure Corporate 100 Ottawa Avenue SW Grand Rapids, MI 49503 CONTACT NAME: Angela Sweeney PHONE FAX (A/C No Ext): 616-265-1684 (A/C, No): 800-847-3129 E-ML ADDRESS: asweeney@acrisure.com INSURER(S) AFFORDING COVERAGE NAIC # INSURERA: Accident Fund Insurance Company of America 10166 INSURED ACRILLC-09 Acrisure Holdings Inc. Acrisure, LLC 100 Ottawa Avenue SW Grand Rapids, MI 49503 INSURERB: Great Northern Insurance Company 20303 INSURER C: Federal Insurance Company 20281 INSURERD: INSURERE: INSURER F : COVERAGES CERTIFICATE NUMBER: 1379077365 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICY NUMBER POLICY EFF (MM/DD POLICY EXP (MM/DD/YYYY) LIMITS B X COMMERCIAL GENERAL LIABILITY Y Y 30040671 ` 10/1/2023 ` _v\ (� J 10/1/2024 EACH OCCURRENCE $ 1,000,000 CLAIMS -MADE X OCCUR DAMAGE TO RENTEDPREMISES (Ea occurrence) $ 500,000 MED EXP (Any one person) $ 10,000 PERSONAL & ADV INJURY $ 1,000,000 GEN'L X AGGREGATE POLICY OTHER: LIMIT APPLIES PRO P PER: LOC GENERAL AGGREGATE $ 2,000,000 PRODUCTS - COMP/OPAGG $1,000,000 Empl Benefits - Aggr $ 2,000,000 B AUTOMOBILE X X LIABILITY ANY AUTO OWNED X SCHEDULED AUTOS NON -OWNED AUTOS ONLY Y Y 73630155 40 lO `Q �� Ol /1/2023 10/1/2024 COMBINED SINGLE LIMIT (Ea accident) $1,000,000 BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ Comp/Coll Deduct $ 1,000 C X UMBRELLA LIAB EXCESS LIAB X O OCCUR CLAIMS -MADE Y Y 7 78 10/1/2023 10/1/2024 EACH OCCURRENCE $20,000,000 AGGREGATE $ 20,000,000 DED RETENTION $ $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANYPROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below Y / N N N/A Y 0400190358 3/1/2023 3/1/2024 X PER STATUTE OTH- ER E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 E.L. DISEASE - POLICY LIMIT $ 1,000,000 A A CA Workers Comp. HI / WI Workers Comp. N N Y Y 1400022911 1400022908 3/1/2023 3/1/2023 3/1/2024 3/1/2024 1,000,000/1,000,000 1,000,000 / 1,000,000 1,000,000 1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Named Insured: Acrisure Holdings, Inc., and any majority owned affiliate, now or hereafter created. Re: COWDEN ASSOCIATES, INC Effective 02/01/2017 City of Miami is recognized as additional insured with respects to Auto Liability and General Liability on a primary non-contributory basis as required by written agreement. Waiver of Subrogation is included for this certificate holder. Umbrella follows form. CERTIFICATE HOLDER CANCELLATION City of Miami 444 SW Second Avenue, 6th FI Miami FL 33130 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE aMdy """r" /����, ......••__� ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD ACORO° CERTIFICATE OF LIABILITY INSURANCE 4km..../- DATE (MM/DD/YYW) 10/23/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Acrisure Corporate 100 Ottawa Avenue SW Grand Rapids, MI 49503 CONTACT NAME: Angela Sweeney PHONE FAX (A/C No Ext): 616-265-1684 (A/C, No): 800-847-3129 E-ML ADDRESS: asweeney@acrisure.com INSURER(S) AFFORDING COVERAGE NAIC # INSURERA: Evanston Insurance Company 35378 INSURED ACRILLC-09 Acrisure Holdings Inc. Acrisure, LLC 100 Ottawa Avenue SW Grand Rapids, MI 49503 INSURER B : INSURERC: INSURERD: INSURERE: INSURER F : COVERAGES CERTIFICATE NUMBER: 1580779261 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICY NUMBER POLICY EFF (MM/DD/YYYY)_ POLICY EXP (MM/DD/YYYY) LIMITS COMMERCIAL GENERAL LIABILITY _ jV\ ` _v\ (� J EACH OCCURRENCE $ CLAIMS -MADE OCCUR DAMAGE TO RENTEDPREMISES (Ea occurrence) $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PRO - JECT PER: GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ $ AUTOMOBILE AUTOMOBILE LIABILITY ANY AUTO OWNED SCHEDULED AUTOS NON -OWNED AUTOS ONLY '<,(5 lO/ `�o � ✓ COMBINED SINGLE LIMIT (Ea accident) $ BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ $ UMBRELLA LIAR EXCESS LIAB O OCCUR CLAIMS -MADE Q Q EACH OCCURRENCE $ AGGREGATE $ DED RETENTION $N. $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANYPROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below Y / N N/A PER STATUTE OTH- ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ A Errors & Omissions MKLV7PL0006038 10/1/2023 10/1/2024 Each Claim Aggregate Deductible - Ea Claim $10,000,000 $10,000,000 $5,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Named Insured: Acrisure Holdings, Inc., and any majority owned affiliate, now or hereafter created. Re: COWDEN ASSOCIATES, INC Effective 02/01/2017 CERTIFICATE HOLDER CANCELLATION City of Miami 444 SW Second Avenue, 6th FI Miami FL 33130 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE aMdy """r" /����, ......••__� ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD From: Ouevedo, Terry To: Carbonell, Aileen; Gomez Jr., Francisco (Frank) Cc: Aviles. Yesenia Subject: RE: PROCUREMENT INSURANCE REVIEW FOR COWDEN ASSOCIATES INC COI Date: Monday, October 23, 2023 1:25:40 PM Aileen The certificate is adequate. Regards, PJ'I C/ : GeGierk City of Miami Risk Management Department 9th Floor 444 SW 2nd Avenue Miami, Florida 33130 (305) 416-1641 Office (305) 416-1710 Fax TquevedoPmiamigov.com :S�rarury, Sraaccar9, atird 7za6r¢�anorsCcr9 ata From: Carbonell, Aileen <ACarbonell@ma igo Sent: Monday, October 23, 2023 1:15 PM To: Gomez Jr., Francisco (Frank) <FGomez@miamigov.com> Cc: Quevedo, Terry <TQuevedo@miamigov.com>; Aviles, Yesenia <YAviles@miamigov.com> Subject: PROCUREMENT INSURANCE REVIEW FOR COWDEN ASSOCIATES INC COI Importance: High Good afternoon, Please review the insurance attached at your earliest convenience and advise if adequate according to insurance requirements contained therein. Thank you! Kind regards, Aileen Carbonell, MPA Procurement Assistant Department of Procurement 444 SW 2nd Avenue, 6th Floor Miami, Florida 33130 Office: (305) 416-1922 Facsimile: (305) 416-1925 Email: acarboneMmiamigov.com Remit W9 to: PurchasingSupplierAdminsl@miamigov.com Website: https://beta.miamigov.com/Government/Departments-Organizations/Procurement "Serving, Enhancing, and Transforming our Community" CONFIDENTIAL COMMUNICATION The information contained in this transmission may contain privileged and confidential information. It is intended only for the use of the person(s) named above. If you are not the intended recipient, you are hereby notified that any review, dissemination, distribution, or duplication of this communication is strictly prohibited. If you are not the intended recipient, please immediately contact the sender by reply e-mail and destroy all copies of the original message. Thank you. *Please Note: V Due to Florida's very broad public records law, most written communications to or from City of Miami employees regarding City business are public records, available to the public and media upon request. Therefore, this e-mail communication may be subject to public disclosut 'v' . V O'er ( V Q ` Olivera, Rosemary From: Gandarilla, Aimee Sent: Tuesday, January 23, 2024 8:12 AM To: Hannon, Todd Cc: Lee, Denise; Olivera, Rosemary; Brown, Sadie; Mickens, Tania Subject: EXPERT CONSULTANT AGREEMENT COWDEN ASSOCIATES, INC (matter 23-1120) Attachments: EXPERT CONSULTANT AGREEMENT COWDEN ASSOCIATES, INC (matter 23-1120).pdf Good morning Todd, Please find attached the fully executed copy of an agreement from DocuSign that is to be considered an original agreement for your records. Thank you, a nee Cjan tanifia Procurement Assistant City of Miami Procurement Department 444 SW 2nd Avenue, 6t"floor, Miami, FL 33130 P (305) 416-1906 F (305) 400-5338 E agandarilla@miami.gov "Serving, Enhancing, and Transforming our Community" 1