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HomeMy WebLinkAbout24751AGREEMENT INFORMATION AGREEMENT NUMBER 24751 NAME/TYPE OF AGREEMENT ALLAPATTAH COMMUNITY ACTION, INC. DESCRIPTION AMENDMENT NO. 1 TO GRANT FUNDING AGREEMENT/CONGREGATE MEALS PROGRAM/FILE ID: 13762/R-23-0168 EFFECTIVE DATE December 18, 2023 ATTESTED BY TODD B. HANNON ATTESTED DATE 1/3/2024 DATE RECEIVED FROM ISSUING DEPT. 1/4/2024 NOTE DOCUSIGN AGREEMENT BY EMAIL CITY OF MIAMI DOCUMENT ROUTING FORM ORIGINATING DEPARTMENT: Office of Management & Budget DEPT. CONTACT PERSON: Gabriel Brito EXT. 305-416-1203 NAME OF OTHER CONTRACTUAL PARTY/ENTITY: ALLAPATTAH COMMUNITY ACTION, INC. (ARPA) IS THIS AGREEMENT A RESULT OF A COMPETITIVE PROCUREMENT PROCESS? ❑ YES ® NO TOTAL CONTRACT AMOUNT: $203,500.00 FUNDING INVOLVED? ® YES ❑ NO TYPE OF AGREEMENT: ❑ MANAGEMENT AGREEMENT ❑ PROFESSIONAL SERVICES AGREEMENT ® GRANT AGREEMENT ❑ EXPERT CONSULTANT AGREEMENT ❑ LICENSE AGREEMENT OTHER: (PLEASE SPECIFY): ARPA GRANT AMENDMENT ❑ PUBLIC WORKS AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ INTER -LOCAL AGREEMENT ❑ LEASE AGREEMENT ❑ PURCHASE OR SALE AGREEMENT PURPOSE OF ITEM (BRIEF SUMMARY): Execution of ARPA Grant Agreement Amendment with Allapattah Community Action, Inc. (ARPA, D1), to support the operation of the organization's Congregate Meals Program. The subject amendment modifies the line -budget for the meals component of the program. COMMISSION APPROVAL DATE: 04/13/2023 FILE ID:13762 ENACTMENT NO.: R-23-0168 IF THIS DOES NOT REQUIRE COMMISSION APPROVAL, PLEASE EXPLAIN: N/A ROUTING INFORMATION Date PLEASE PRINT AND SIGN APPROVAL BY DEPARTMENTAL DIRECTOR December 27, 2023 I 10:05:39 EST PRINT: MARIE SIGNATURE: "MAGGIE" GOUIN DocuSignetl by: - SUBMITTED TO RISK MANAGEMENT December 27, 2023 I 10:12:53 EST PRINT: ANN- SIGNATURE MinciTARPE DocuSignetl by: 't&fb °sr SUBMITTED TO CITY ATTORNEY(. l' EST PRINT: VICT SIGNATURE:g-R PRINT: LARRY SIGNATURE: Kai y �>'EZ DocuSignetl by: December 28, 2023 I 10:42:09 RECEIVED BY CFO/ ASSISTANT CITY MANAGER January 2, 2024 I 14:33:11 EST § W7- DocuSignetl by: uavytiSpri APPROVAL BY CITY MANAGER January 2, 2024 1 16:13:27 EST PRINT: ARTHU! SIGNATURE - GA V. DocuSignetl by: aV ND�i 85OCF6C3,2DD42A... ATTESTED BY CITY CLERK January 3, 2024 I 16:14:41 EST PRINT: TODD SIGNATURE: B. HANNON DocuSignedby: [`�_� �-;,�_ C� —'-- FA6aZ560.QCEtd4 PLEASE ATTACH THIS ROUTING FORM TO ALL DOCUMENTS THAT REQUIRE EXECUTION BY THE CITY MANAGER AMENDMENT NO. 1 TO THE AMERICAN RESCUE PLAN A2021 ("ARPA") GRANT FUNDING AGREEMENT WITH ALLAPATTAH COMMUNITY ION, INC This First Amendment to the American Rescue Plan Act of 2021 CARPA") Grant Funding Agreement ("First Amendment") is entered into the 18 day of Decem e r , 2023 between the City of Miami, a municipal corporation of the State of Florida ("CITY") and ALLAPATTAH COMMUNITY ACTION, INC a Florida Not For Profit Corporation ("PROVIDER"). RECITALS WHEREAS, pursuant to Resolution No. 23-0168 adopted on April 13, 2023 ("R-23- 0168"), the City Commission awarded PROVIDER Two Hundred Three Thousand Five Hundred Dollars and 00/100 Cents ($203,500.00) in ARPA Funds ("ARPA Funds") in order to implement PROVIDER'S Congregate Meals Program which serves very low to low income elderly persons over sixty (60) years of age with hot meals in a congregate setting and with access to essential viable services ("Program"); and WHEREAS, the Program also provides meals to homebound elderly persons with limitations who cannot attend the center; and WHEREAS, PROVIDER entered into the American Rescue Plan Act of 2021 ("ARPA") Grant Funding Agreement ("Agreement") with the CITY on May 9, 2023 for the use of the ARPA Funds pursuant to the terms of the Agreement and applicable laws, rules, and regulations; and WHEREAS, the Scope of Work, attached and incorporated as Exhibit B of the Agreement provides a detailed description of the intended uses of the ARPA Funds; and WHEREAS, the PROVIDER has completed the first component of the Scope of Work, acquiring two (2) transit vans for a total of $162,015.70, resulting in a budget -line surplus of ARPA Funds; and WHEREAS, the PROVIDER has reviewed their meals cost share estimates and submitted a request to the CITY to update and amend the line -item budget in Exhibit B of the Agreement, which does not increase the total ARPA Funds that were authorized pursuant to R-23-0168; NOW, THEREFORE, in consideration for the covenants set forth herein and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows: 1. All of the above recitals are true and correct in all respects and are incorporated by reference herein as though set forth in full herein. 2. The Scope of Work, attached an incorporated as "Exhibit B" of the Agreement is replaced in its entirety with the Amended Scope of Work "Exhibit B," as attached to this First Amendment and incorporated herein by this reference. Page 1 of 3 3. Section 1.1 of the Agreement, titled "EXHIBITS" is amended to reflect the following exhibit list. Exhibit A Corporate Resolution Authorizing Execution of this Agreement Exhibit B Amended Scope of Services Exhibit C Compensation and Budget Summary Exhibit D Certification Regarding Lobbying Form Exhibit E Certification Regarding Debarment, Suspension and other Responsibility Matters (Primary Covered Transactions Form) Exhibit F Crime Entity Affidavit Exhibit G Insurance Requirements Exhibit H Programmatic Reporting Requirements 4. Except as modified herein, all other terms and conditions of the Agreement shall remain unmodified and in full force and effect. 5. This First Amendment may be executed in any number of counterparts, each of which so executed shall be deemed to be an original, and such counterparts shall together constitute but one and the same Amendment. The parties shall be entitled to sign and transmit an electronic signature of this First Amendment (whether by facsimile, PDF or other email transmission), which signature shall be binding on the party whose name is contained therein. Any party providing an electronic signature agrees to promptly execute and deliver to the other parties an original signed First Amendment upon request. 6. This First Amendment may not be amended, suspended, superseded or otherwise modified except by a written instrument, expressly identifying the modifications made and signed by the authorized representative of each of the parties. Remainder of page intentionally left blank. [Signatures on the Following Page] Page 2 of 3 IN WITNESS WHEREOF, the parties hereto have caused this First Amendmwritteent to be executed by their respective officials thereunto duly authorized on the date above ATTEST: Snature p i4 `r tR1rcJ- ' Print Name: CITY: CITY OF MIAMI, a municipal Corporation of the State of Florida (-DocuSigned by ary 2, 2024 1 16:13:27 EST -850CF6C372DD42A.�. Arthur Noriega V City Manager Date: r- APPROVED AS TO INSURANCE REQUIREMENTS December 27, 2023 10:12:53 EST Ann -Marie Sharpe Director Date: PROVIDER: ALLAPATTAH COMMUNITY ACTION, INC. a Florida Not For Profit Corporation By: Print Name: PIT n( Title: 'fir DocuSigned by: ATTEST: p-DocuSigned by: uary 3, 2024 1 16:14:41 EST -E46D7560DCF1459.._ Todd Hannon City Clerk Date: APPROVED AS TO FORM AND CORRECTNESS: DocuSigned by: F1EF90AF6FE0457... 28, 2023 1 10:42:09 EST Page 3 of 3 Victoria Mendez DS Ds City Attorney L l''G Date: EXHIBIT B SCOPE OF WORK (Detailed description of the Scope of Work must be provided for each service/program) We are planning to purchase two (2) 2023 Transit vans for at least 12 passengers before September 20, 2024. The $41, 484.00 for meals represents a 4% of the total amount of meals provided by the agency. We will provide 9,715 meals by September 30, 2024. 26 Rev. 2.9.23 Program Interest Form (To be completed by Community Partners/Small-Business/Non-Profits) Allapattah Community Action, Inc. Congregate Meals Program serves the poor low income elderly persons over 60 years of ay with hot meals in a congregate setting and with access to essential viable services, designed to help them maintain a healthy and independent lifestyle. The program will also provide meals to homebound elderly whom due to limitations cannot attend a center. The agency has been providing services to low income minority elderly in the areas of City of Miami and Miami Dade County, all areas that are identified in the Projected Unmet Needs and Profile of the Elder Populations within the City of Miami Dade County. As a result of the area's vast poverty all of the program participants are from poor or lo\\-income households and many qualify for low-income housing and government assistance. Most of the program participants are Hispanic and do not have a command of the English language nor the knowledge to complete basic governmental forms required to access fundamental resources. Allapattah Community Action will provide meals and supportive social, recreational and educational services year-round. Additionally, our agency will provide information and referral, screening and assessments utilizing DOEA tools, recreation, transportation, immigration assistance, education, nutrition services, planned wellness activities, and bulk food for their homes/residences. STATEMENT OF NEED: (reference data and cited sources recommended) PROJECT/PROGRAM OBJECTIVE: (Include population being served and demographic profiles, if not already covered in Statement of Need) ELIGIBILITY/REQUIREMENTS: • Provide any key factors or requirements for receipt of program funding or services Already covered in Statement of Need EVIDENCE BASED INTERVENTIONS: • Does the program use evidence -based interventions? If so, provide the goals of the project, and the evidence base for the interventions funded by the project. Please identify the dollar amount of the total project spending that is allocated towards evidence -based interventions (in the budget) PROJECT TIMELINE: Start and End date of Programming and Services MEASUREMENT METHODS/KPI: Provide Metrics and Goals of Program TOTAL FUNDING REQUESTED: Additional Information/Comments: 1. We are requesting funds to purchase two passenger vans 2. Our meals also increased $0.50 per meals and need funds to pay for the difference in price. $162,015.75 Two Vans $ 41,484.00 Meals Through September 30, 2024 The goal is to improve the quality of the transportation and provide our elderly with the care that they deserve on a day to day ACCORD CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DDIYYYY 12/06/2023 INSR LTR AI THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Inter Continental Investment & Advisory, Inc. 4000 Towerside Terrace Suite 910 Miami, FL 33138 INSURED Allapattah Community Action, Inc. SC 2257 NW North River Drive Miami FI 33125 CONTACT NAME: Manuel A. Perez PHONE (A/C, No, Ext): 786-877-3995 E-MAIL ADDRESS: map@p-a.cc INSURER(S) AFFORDING COVERAGE INSURER A: Ategrity Specialty Insurance Company FAX 305-468-6414 (A/C, No): NAIC # INSURER B : National Liability & Fire 16427 20052 INSURER C : Ascendant Commercial Insurance Company 13683 INSURER D : The Harford 19682 INSURER E : Westchester COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ADDL SUBR POLICY EFF POLICY EXP (MM/DD/YYYY) (MM/DD/YYYY) INSD WVD 10172 TYPE OF INSURANCE COMMERCIAL GENERAL LIABILITY CLAIMS -MADE X OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: X POLICY PROJECT ^ LOC AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS X HIRED AUTOS X X SCHEDULED AUTOS NON -OWNED AUTOS x x x POLICY NUMBER 01-C-PK-P20058708-0 UMBRELLA LIAB EXCESS LIAB X OCCUR CLAIMS -MADE DED RETENTION $ 10,000 73APR421249 WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory In NH) If yes, describe under DESCRIPTION OF OPERATIONS E BUILDING / CONTENTS P1B1 SC E BUILDING / CONTENTS P2B1 DC D STUDENT ACCIDENT DC DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) 30 DAY NOTICE OF CANCELLATION - DEDUCTIBLES WIND 5% OTHER PERILS $1,000 THE CITY OF MIAMI IS LISTED AS AN ADDITIONAL INSURED WITH RESPECT TO GENERAL LIABILITY AND AUTO LIABILITY ARISING OUT OF THE OPERATIONS OF THE NAMED INSURED. COVERAGE IS AFFORDED FOR CONTINGENT AND CONTRACTUAL EXPOSURES AND THE GENERAL LIABILITY SHALL BE PRIMARY AND NON CONTRIBUTORY N/A Y/N 07/01/23 WC-71058-6 12/06/23 FSF16761977 001 FSF16761977 001 21-B5R-101287 07/01/24 EACH OCCURRENCE LIMITS $1,000,000 DAMAGE TO RENTED PREMISES (each occurrence) MED EXP (Any one person) PERSONAL & ADV INJURY GENERAL AGGREGATE PRODUCTS — COMP/OP AGG $100,000 $5,000 $1,000,000 $2,000,000 Included 12/06/24 COMBINED SINGLE LIMIT (Ea accident) BODILY INJURY (Per person) $500,000 $ BODILY INJURY (Per accident) 06/13/23 07/01/23 07/01/23 07/01/23 PROPERTY DAMAGE (Per accident) Collision & Comprehensive $ 06/13/24 EACH OCCURRENCE AGGREGATE $1,000 DED $ $ WC STATU- X TORY LIMITS OTH ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $ 07/01/24 07/01/24 07/01/24 E.L. DISEASE - POLICY LIMIT 100,000 $100,000 $500,000 SPECIAL SPECIAL ACC DEATH/DSMNT $491,587/$150,000 $700,000/$100,000 $10,000/$20,000 CERTIFICATE HOLDER CITY OF MIAMI DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT 444 SW 2ND AVENUE MIAMI, FL 33130 CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. A THORIZED REPRESENTATIVE " ) C\.)� Manuel A. Perez, Agent © 1988- 010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD Olivera, Rosemary From: Brito, Gabriel Sent: Thursday, January 4, 2024 6:14 PM To: Lee, Denise; Olivera, Rosemary; Ewan, Nicole; Hannon, Todd Subject: Executed Amendment - ARPA Grant - Allapattah Community Action Attachments: DocuSign_Amendment_1_to_ARPA_Allapattah_Com.pdf Hello All, Please find attached a fully executed copy of an agreement amendment from DocuSign that is to be considered an original for your records. GabrlelJ. Brito CIP Budget Coordinator Office of Management & Budget 444 SW 2 Avenue, 5th Floor Miami, Florida 33130 Phone: 305.416.1203 Gbrito@miamigov.com i