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HomeMy WebLinkAboutItem #15 - Discussion Itemr NMI CITY 0' MIAMI, F'I.OP1Id4 INTER -OFFICE IVISMO AMDUM tchonorable Members of the City Commission rROY )4?iteakeiveuestel.m.... P. W. Andrews City 'Manager JAN 2 1975 Itrrn 10 a and b C ity Cortirriission Age..da - January w, 19/h The Administration requests that the City Commission give consider ion to two special City. Commission hearings. 'rile Planning Advisory lioard has requester' a joint meeting with that City Commission and Zoning liriard to discuss the report -Planning and Plan Imple- mentation Under the Two Board System." 'File administration also recommends a joint City Corr.- mission'1'lannin;; Advisory board public hearing on the proposed Downtov.n /oning Study revision.-. -Planning; and Plan implementation Under the Two Board System" The report 1'lan:'_" ., and 1'1't:1 Implementation t r.rier the i v.o Board System, prepare'} t, • !)r. !.r...•, }t, i'•t:•th.v, for the City of Miami, was discussed before the Planning Ad . i.o r . !'.• • t c ! „r. St•w erniie r 3. 1 e• i 5, with participation by the Zoning Board. The Plannin,Y Ad.. i:., r . !',s,., rd. ',v motion of `'uv rnber 5, 1U 7 5 requested a ;rD}nt nut,'in2 •;.ills the Zt,niriu lio.trd and City (un nis:+ion to discuss this report and thi:. rt ...as forwarded to .,,es rri..•m,r.3nd,im dated November 24. 1975, which al en( copies of they report. Of particular concern was Dr. l artley's obser- :'i< t!,.,• i. .. who are parties to, or deeply affected by, propu,ed Planning i' ,gins; Board actions often etect not to appear before the PAH • ..:pit until the City Commission holds a hearing; on the recorn- r •:)raving both the PAR and Zoning Board of the views of all ir.: • salient fin'lin_l- and recommendations of the report are ,, t t e • Phis j ,i . . 1. •r. 'tr'>, ,I; s!•••i'l ,n•. ! :\ • 17).-C `r''1 4,2'" / 7 ,, i.e. 1..,1:� Page 1 of .�. Honorable Members of the City Commission It! uning recommendations contained in DowlitowtO.tiarni 1073.1085, An Urban ne.velopment and Zoning Plan (previously accepted in concept hy the (ommts. sion), the administration recommends that a _joint City Cortitriission/Plannirig Advisory Board public hearing be hold to elicit futl public comment as input to the Planning Advisory Board's deliberations. No formal PAB action would be taken at this hearing; formal PA13 action woldri be taken subsequently. The City Commissiiin would then consider the PAF recommendations at a separate public hea ring. The hearing is suggested for ‘Verinesday, February 4, 1976 at 530 PM at the Main Library Auditorium, 1 Biscayne Boulevard, Alternatively, Monday, Febru- ary 9th is also available. ;A L of FLORIDA ) COUNTY OF DADE ) Personally appeared before me dersigned, Enrique Peret•pendas, to me we11-known, ins duly sworn deposes and says that he is Advertisin Manager of Diario las Americas, newspaper of general circulation, published daily except Monday, in Miami, Dade County, Florida. Affiant further says that the above named newspaper has continuously published daily except Mondays in Dade County, Florida, for more than one year immediately preceding first publication of said Legal Notice or advertisement and was during all such time and now is entered as second class mail matter in the United States Post Office in Miami, Dade County, Florida, and that the Legal Notice or Advertisement, all copy of which is here to attadled, was published in DIARIO LAS AMERICAS on the following days: �1,3r.a,:r;; 4, 7c. :t� �. 47747 scrik ed be r Dade # i11111:14.:qtilmp i;i1PIP'i! �ciIs s' t sa lig : !aal 1411;1;1:13;11 4 Notary Public Wk POLII Brae a war at WO MtoWw:tassIIOS.NMew i ash 41141/4 . ATTACt4M NT 5t11�IMARY: ''PLANNING AND WAN IMPLEMENTATION UNDER THE TWO BOARD SYSTEM"(notations in parentheses) A. Cinclings.and tttuattcm 1. The two -board system has significantly increased City emphasis on meaningful, long range comprehensive. planning (pages 5-6 and 8). The positive factors far outweigh the ne)tative factors (pages 35-36). The PA13 is still in the process of developing its role and function (pages 8-15). 3. Liaison and communication is tacking (pages 15-23). 4. Citizen participation is increasing: but emphasis is placed on appear- ances at the City Commission level (pages 5-6. 8, 23-24). 5. There is some indication of incipient problems due to absences of Board members spagcts 2 t 6. A double -edge problem in regard to a) prolonged deferrals and b) ordinance time limitation:- ipi.es 27-ill. 7. A more careful attention and coordination of agendas is required (pages 32-34). 8. The City Commission is evidencing increasing concern with policies for planning and land -use. controls which is a healthy sign (pages 34-351. i3. Recommendations The City Commission ::i; j :t I ,1, �t,;nate one of its members to attend meetings of the Planning Ad.. is or`. Board; an ordinance change would be required (pages 16-17 and ' 31. 2. increased use should be made t,f loins City Commission/Planning Advisory Loard meetings (pages 1 7 - 1 K and 23). 3. Careful consideration should he given to de-ignating a Planning Adrlsory Board member and /t►nin, Bo.trri ttit_•mher rf•il•ial spokesmen on item; ; i.,e.o-e ir+. 'fir: ordi hange is :equired ) ',l i(t. I U. 4 Honorable lterrtbe rs of the City Cammis;;inn Mission (pages 19-20 and 23). S. Liaison between the Planning Advisory Board and Planning Depart- ment should be improved )pages 21 and 23). 6. Liaison between the two Boardb and City Departments (other than the Planning Department) should be improved (pages 21-23). 7. Attention must be given to the problem of non-appearance of Interested persons before the Planning Advisory Board and their subsequent appearance before the City Commission; but no recommendation is made )pages 23-24). The Boards should utilize rules of procedure to treat with the problem of absenteeism (pages 24-26). 9. Formal devices to speed up Board or Commission action is not recom- mended; the solution lies in individual and collective responsibility (pages 27-30). 10. An Ordinance amendment should exempt the month of August from time limitations (pages 30-32). 11. An ordinance amendment should allow the Commission to refer a zoning matter before the Commission to the Planning or other) Department for a report. without the tolling of time limitations (page 30). 12. Greater coordination of City Commission agendas relating to Board recommendations on planning and land use control matters is recom- mended (page 32 ). 13. A pre -meeting conference between a designated Planning Advisory Board member and Planning Department staff is recommended. (page 33). 14. Planning Advisory Board records should be located in the Department of Administration for Planning and Zoning Boards; requiring an ordinance amendment. us .' • 1 tier Cr P.' ;Yo.', F LOrti.74 iNVE,?•Of ICE MSNt iitA"WC1uM f RON' ilunorable Nlerlht•r:• •,f tl:�' )•1,04(arbia.e.u. P. W . Ar:r1rev. City Manager The :A('.mini:,• rat iuu r• e.i': e consideration to ' .. :'t' l i} (' ;I . ++Itl'tlt: r it r lit• 1'11nni:._ .1,?vi-ur l•til,'!l a '!flit' Tllt't:tt:.. v. ith t1i!' ('it i {:ortinllrston and Zoning hoard to tli: , !lie report -Planning, and Plan Itnpit• - tt :tatitjr. `"r It••- the i i -trri S\ stem. J,AN 2 15,16 n,. t! :n 10 ! :n'l it t Iry t. , i,. t t! 1 , 2" tr.,. f lit' "lrinlitiist, it :it, , .'••t.•.!t,)tt:t'nl. 1 .,olt'.t City Corn - if in Plan ,..n. . i- ttl,,trd trii)IIc he-. rit _ on the prl.)ptbr''edt fov.ntu+.tir,l't is '>t :rlv rt•\iri!!r: "Planning and Elan Inipter1 ntati(ft: Under tht' '1 .'.i2 l,c,,ir(l S\�t.'nl' The report "Planning and Plan itnplernentat itf:t Under the 'I ,.t:u I;t,=ire! Sy:.t t•:rt. prepared by I)r. Ernest R. Bartlr:v, for the City of ttiami, l'.as dtactI:,-e+'l before the Planning, Advisory Board on September 3, 1u75. with participation by the Zoning Board. The Planning Advisory Board by motion of Nove.rnber 5, 1' 75 re( t:t_stt'd a joint meeting with the Zoning Board and City Commission to discuss this report and this request was forwarded to you by memorandum dated November 24, 1G7 , which also enclosed copies of the report. Of particular concern was Dr. Bartley's obser- vation that citizens who are parties to, or deeply affected by. proposed Planning Advisory Board or loving Board actions often elect not to appear before the PA/1 or Zoning Board, hut wait until the City Commission holds a hearing on the recom- mendation. thereby depriving, both the PAB and Zoning Board of the views of all interested parties. Other salient findings and recommendations of they report are attached i see attachment). ThiE join* it,t•t•tlr:r', is suo,o,e,ti•ri for 7;00 PM, 1t"ednesd:t;, .tantlary 7, 1447i, in the C(l:Ilmis-. 1141l ProiLiOSed 1)!IV.titov 11 l.ui:int ltc•. lel. S t►!•,•:'h tl'e I,r.t 11;1.o1,1 ii,,.. 1;1 !Ili!!! le ht':trin:' on thtl! tiutiorable Meml)ers or the City Cotnmission zoning recorrttnendations contained in Dw,,r0,,wr, !„1,i-crtli 1(4- i-lf,hq! An Vehatt 1)evelortlent and 7oninj Plan cprovirolt-,1‘ (A.pted in concept by the Commis- sion1, the artrninist ration recotnttionr1,,.. tti ttt oint City t.-otrirrtission Pl-tnnir.g Ad% L.ot••,- r,ortrri i p t ortl-rtr.nt ts f l'Irt! ; • t, • : ! t•-• „. t . a r (.t Fi - • t t • • .• i-ebrtt- "011...• 11:t.tr,t .). t-stf.